Group Coordinator Handbook October 3-5, 2016

Woodcroft College

KCO is an overnight Christian camp exploring faith through fun activities for kids of primary school age. Kids attend the camp with a local church or school group and participate in crafts, games, sports, faith-based conversations and worship with live music and drama.

So find out more and come along!

Adare Cam p & Caravan Park , Victor Harbor

kco.sa.uca.org.aufacebook/KCOUC(08) 8236 4270

or contact :

For more information contact your local Uniting Church

23-24MARCH2019

sa.uca.org.au/kcofacebook/KCOUC(08) 8236 4270

Team Information

2019

https://my.yapp.us/WQEY52

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Introduction

What to know about KCO: the basicsKCO is an annual overnight camp organised by the Uniting Church SA for children age 7- year 7 who are currently in primary school. KCO offers a wide range of activities, performances, games and worship.

KCO is often referred to as a “mountain top event”- like Moses on the mountain or the disciples at the Transfiguration, KCO is intended to provide churches with the opportunity to bless their campers with a high energy, fun and faith transforming event which can open the door to further discipleship within the congregational context.

This mountain top event is a partnership between the Uniting Church SA and congregations/faith communities. The event includes time spent in individual church groups and time spent in community with groups from other churches. These “all together” times include worship, the KCO concert, activities, and crafts. Church groups will allocate campers into small groups of about 5 campers (usually similar age and same gender where possible). These small groups assist with camper safety in ‘all together times’ and also provide opportunity for building friendships and sharing conversations during small group sessions when groups are encouraged to share in conversation and activities about topics related to the main program. These sessions are led by small group leaders who are recruited from within the church group (see the Small Group Leader’s Guide for key learnings and session guides).

Church groups are responsible for their own meals and accommodation requirements such as tents and marquees. Accommodation areas (caravan park, cabins, dorms) are arranged through the KCO office.

KCO is not an open community event. Only participants/volunteers with site access passes may enter the KCO sites (pedestrian access only) and campers must be signed out by an appropriate person (parent/guardian) if they are required to leave.

What KCO provides with church group registration:• a powered campsite with option to book cabins/dorms• celebration services and concert• activities including Create and Play• small group time session notes including small group leader’s guide

and training• safety wrist bands and site passes for all attendees• badges, and iron-on transfers (t-shirt provided by parents)

What churches provide:• appropriate supervision of children at all times including small group leaders• tents and camping gear as needed• cooking equipment such as BBQ or camp stoves• all meals including morning tea and supper (unless being catered for by Adare House)• transportation to and from Victor Harbor• if possible, a craft, activity or leaders to share with the whole group during “all together times”.

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Trouble with registration? Contact the KCO Event Office

(08) 8236 4270

KCO@sa.uca.org.au

sa.uca.org.au/KCO

facebook.com/KCOUC

Table of ContentsFees and costs .............................................3Theme ...........................................................4KCO Program ...............................................5KCO Venue ...................................................6Safety ............................................................8Online Registration ....................................10 Before KCO ...................................................11At KCO ...........................................................12 Venue map ...................................................13

https://my.yapp.us/WQEY52

About KCO Team Volunteers:Every year, a group of amazing volunteers – come together to form the KCO Team. These people volunteer their time, skills and enthusiasm in the areas of administration, security, traffic, tech, catering, Create, Play, worship, music, crew, and chaplaincy.

DatesThe program will begin at 1pm on Saturday 23 March and will finish at 1pm on Sunday 24 March.Venue set-up will occur through Friday 22 March and some volunteers will be required at different times. All KCO team are requested to be available from 8pm on Friday 22 March for a briefing meeting until 5pm Sunday 24 March to assist with packup. Please inform Mark Schultz, KCO Team Manager (see last page for contact details), if you are available to arrive early or if you cannot attend for this entire time.

Schedule of Fees - To be confirmed

Item FeeTeam - Friday night accommodation and Saturday breakfast/morning tea $23.00 inc GSTTeam - Saturday night accommodation and catering Sat lunch to Sun lunch $65.00 inc GST

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KCO 2019 theme developmentChildren are a vital part of the life of the Uniting Church in Australia. The theme for both KCO 2018 and 2019 all started with the children’s prayers and hopes from KCO 2017, the year KCO celebrated it’s 40th anniversary.• The children’s prayers and hopes included a variety of topics such as:• Prayers for churches to love God and help others know Jesus and that people would praise God• For churches to welcome and support refugees and the poorTo be multi-cultural and

intergenerational• For more camps and programs for children and youth• For playgrounds and play spaces, for more crafts and singing• Prayers for God’s creation, pets and for more care, peace and hope for our world• A few requests for more chocolate in church, too!

These prayers reflect a deep heart of care for the world, the church and for God. Our children are disciples today and we need to ensure we listen to them, their prayers, hopes and concerns and we need to be willing to learn from them now. Children can show adults God’s ways, and grow us as disciples too, as we live and learn, share and serve together in Christian community.

Out of this developed our KCO theme “Welcome: A Place to Belong”

At KCO we will explore and participate in:• What it means for God to welcome us• What it means to belong in God’s kingdom, including at KCO• What it means to share God’s welcome and create a place for others to belong

This theme will create an experience of a community of all ages, all cultures and where all people are welcome.

Welcome: A Place to Belong celebrates living life together and living into God’s generous and hospitable ways.

The theme before, at KCO and beyondThe Intergen team would like to ask you, your leaders, and your churches to take some time to think about how the theme is a part of your disicipleship processes, not only for kids but for everyone.

You may like to consider: “What makes you feel welcome or how do you try to help others feel welcome?”

All leaders at KCO, including the KCO Event Team, are encouraged to include the following actions and attitudes across the program and also in our own behaviours:

• Focus on being welcoming across our program, being people who welcome, and making a place for everyone.

• Focus on multiple voices – who is leading, preparing, serving, presenting? Include lots of voices/ages/cultures in preparation, on stage leading, providing opportunity for all to participate and engage. Use multi-age and intergenerational principles/practices.

KCO 2019 Theme

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KCO Program

Saturday Throughout KCO, campers will want to have with them: their notebook, water bottle, hat, etc

10am-12:30pm Registrations12noon All vehicles must be offsite1:00pm Event begins - Celebration Service with

Communion Leaders may want to bring pens, a Bible & offering

2:00pm Create OR Play* Activity stations: weaving faith thru life3:00pm Afternoon Tea3:20pm Play OR Create Activity stations: weaving faith thru life2:00-4:20pm Shop open Attendees may want to bring

some pocket money

4:20pm Welcome Concert 5:00pm Small group session - Own groups5:45pm Dinner (OPTIONAL: games/free time) 7:32pm Sunset7:45pm Night activity - TBC8:45pm Supper and get ready for bed9:00pm Story time9:30pm Lights Out!

Sunday7:00am Breakfast, prayers & pack up sites8:30am Games for early risers (optional)9:00am Pilgrimage stations10:00am Morning Tea 11:00am Closing Celebration Service12noon Lunch 12-1pm Shop open 1:00pm Home Time (cars can move on site)

If at any time your group needs some down time to just be together, then please feel free to do that. Sit with them, make use of opportunity for conversation or prayer or reflecting on faith. Ideas for what to do will be in the KCO Diary.Please note: program subject to change

BYO

BYO

BYO

Create and Play Notes: Throughout, Create and Play, we encourage you to engage your campers in the theme conversations. Most stations will have a key question for conversation or a way to link the activity with the KCO theme. Please prepare your small group leaders to take notice of these intentional discipleship opportunities as well as to be prepared that some stations may not have a leader. At these times, small group leaders will need to use their initiative, follow the instructions on the table and engage their campers in that activity.

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KCO 2019 is being held at Victor Harbor about 80km south of the centre of Adelaide. Our primary venue is the Adare Camp and Caravan Park which is a Uniting Venues site. This venue will accommodate people on campsites, in cabins and in dormitory style accommodation. Those who are in dormitory style accommodation can also be catered for. There are extra costs for cabins, for dormitory style accommodation and for catering. Please contact the KCO Office for further information.

The Adare Camp and Caravan Park will be fully enclosed and booked to KCO for the duration of the event program. Adare will host all the main program elements, including the Main Stage for opening and closing worship, Saturday afternoon activities and concert.

The venue will have areas for Admin/Registration, First Aid with First Aid volunteers and a community tree area for games and activities.

Detailed maps highlighting KCO venue and traffic routes are available in the “Resources” section of the website.

For more information about the venue please visit their website. Please do NOT contact Adare. These are to be handled through the registration process.

Adare Camp and Caravan Park20 Wattle Drive, Victor Harborhttp://unitingvenuessa.org.au/adare

We greatly appreciate the support and partnership with Adare Camp and Caravan Park.

KCO venue

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Safety: Safe Church

Safe ChurchKCO is an event of the Uniting Church SA and is committed to the Uniting Church Safe Church practices.

Part of this commitment is to protect campers from any neglect or abuse (physical, sexual, spiritual or emotional). The KCO team affirms churches and schools in their commitment to provide leaders who are able to exercise care and effectively minister to campers. Group Coordinators must ensure leaders are fully informed of their duty of care responsibilities.

The Presbytery and Synod Office Screening Services facilitates the National Police History Check through the Australian Criminal Intelligence Services. The next step of the Screening and Authority Process after receiving a UC Ref ID is for your Church Council to approve the leaders.

Group Coordinators will ensure leaders are fully informed of their Safe Church duty of care responsibilities. They have appointed someone going to KCO as their duty of care person.

For more information about Safe Church: http://sa.uca.org.au/safe-church/

Using social media at KCO:The Uniting Church SA and KCO invites you to share comments and stories on social media. However, please be aware that once you post something online, it can be read by others and may be available for many years to come.

Caution should be exercised when posting on social media. KCO has the right to edit or delete any comments deemed inappropriate for its social media channels and readers.In any communication, please ensure that: • Members of your group ask themselves, ‘If this communication were to be made known to the wider

Uniting Church, would it be considered appropriate?’ Individuals need to be sensitive to the impact of the words and images used, and avoid the offence of miscommunications.

• The Golden Rule is followed: ‘Write or say only what you would want others to publish about you in public.’

• Other KCO groups - and individuals not in your group - are not included (in photos, etc) except by express permission and knowledge of that group’s leaders.

• Social media comments/posts are in accordance with the Uniting Church SA’s Code of Conduct.• Comments about fellow campers, colleagues, volunteers, children or young adults, if published, would

not cause hurt or embarrassment to others, risk claims of libel or harm the reputation of KCO, Uniting Church, children and campers.

• The Moderator is the only person authorised within the Uniting Church SA to make comment to the media (TV, newspaper, radio). Please keep this in mind when using social media.

• Nothing is printed, posted or published which infringes copyright, privacy or anti-discrimination legislation or regulations.

Please read the policy in full available here: sa.uca.org.au/human-resources/workplace-policies/#31SocialMediaPolicy

Safe Church practices include our legal and moral responsibility to ensure the safety of everyone whilst in the care of the Uniting Church. We need to anticipate and avoid foreseeable harm and seek to minimise harm should it occur.

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Safety: Insurance / Medical

InsuranceThere is some insurance cover in place regarding personal accident and injury and public liability.

Please note that personal items and items on loan (anything that is not owned by your church - including tents, marquees, BBQ/cooking equipment) are not covered under this policy. Please check with your personal insurers in regards to these items.

Please also note that while there is some cover for church-owned vehicles, privately owned vehicles remain the responsibility of the owner who should check with their insurer for any concerns.

Any specific queries or concerns should be directed to your Group Coordinator.

WHSYour Group Coordinator has been asked to ensure that your KCO group has completed risk assessments.However, safety at KCO is everyone’s responsibility!

Please ensure that you and your group are practicing safe driving, safe food preparation and that camp sites are free of hazards for anyone.

For more about risk assessments, driver’s declarations, food safety, food cooking safety or other safety concerns, please speak with your Group Coordinator.

MedicationParents will need to inform leaders of the medication plan for their child(ren). This may require medication of campers to be held by leaders and/or for leaders to empower the campers with their medication management. Leaders need to be aware of the responsibility to: • maintain this medication in a secure manner (so that it cannot be stolen or overdosed)• be available to distribute the medication to campers when needed Group Coordinators need to have a medication plan that all leaders follow.

SecurityOnsite there will be a small team of security volunteers will be available at KCO to assist with general security and traffic management needs. Security volunteers can be identified by:

• a name tag with the words ‘KCO Security’ on it• a purple wrist band• a high visibility vest• a purple site pass lanyard

In an emergency, security volunteers will give directions based on the emergency plans being put into action. These must be followed to ensure KCO is a safe environment.

First AidEvent First Aid staff will be present for the entirety of the weekend. In addition, each group’s campsite should have a first aid kit and an appointed, trained first aid person.

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Online Registration

Registration of team by Wednesday 13 March 2019Please register at https://www.surveymonkey.com/r/R7WYBFTFor team, registration information and payments will be separate. The Survey Monkey registration information questions are open 22 January. A link to pay will be emailed at a later date.

Please note: Leaders and parents of campers will need to register themselves separately through the Synod’s online registration system.

Requirements:• Team will need their UC Ref ID to register (even if a team member is under 18).• All medical, dietary and other requirements will be entered here.• Every team registration will require two emergency contacts of which one must not be attending the

event.

Team Registration information on Survey Monkey will look as below:

SAMPLE

Team payments will look as below. An email will be sent with the link closer to the event.

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OfferingThe KCO Team sees giving as an important part of being a Christian - giving regularly and generously is an act of worship, as well as a response to God’s love, generosity and sacrifice for us all. Half of the offering will go toward future KCO events and financial support for groups to attend KCO. The other half will be donated to a cause or organisation chosen by the children at KCO. The campers will vote on which cause or organisation they would to like to receive half of the offering using designated envelopes received with the participant kits.

What campers need to bring• Clothing (including clothes that can get wet or stained; warm clothes for nights)• Hat, sunscreen• Waterproof jacket - it might rain!• Toiletries, towel• Sleeping bag, mattress, pillow• Bowl, plate, spoon, knife, fork, tea towel• Water bottle• Reusable cup for hot drinks (if needed)• Bible (if you have one)• Money for offering and KCO Shop• Pen, notebook• Medication (if required) (see page 12)• Ball, frisbee, etc (optional)• Snacks (optional) NO NUTS or NUT PRODUCTS TIP: make sure everything is clearly labelled so it can all go home with your camper!

What to leave at homeValuables such as ipads, laptops, phones, large amounts of cash etc should all be left at home.

Expectations of KCO LeadersIn order for everyone to be safe and have fun at KCO, campers and leaders are expected to follow certain guidelines. Group Coordinators have been asked to communicate the following points to all youth and leaders:• To create a safe community at KCO, young people need parental permission and a parent or leader to

be with them before they can leave the site. They will also need to sign out at the Welcome Centre. • KCO is a smoke, alcohol and drug free event.• The KCO Team wants everyone to enjoy themselves at the event – this means participating and

ensuring that the feelings, values and property of others are respected at all times.• The KCO Team aims to make KCO a fun, safe place for all involved; please follow the directions of all

KCO Team members (identifiable by purple lanyards).

All KCO attendees are asked to remember to be ambassadors for Jesus through their words and actions.

Before KCO

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At KCO

Getting To CampYour group may have arranged for transport to and from camp. Please double check with your Group Coordinator. Please observe signs and follow directions given by the traffic personnel and helpers.

PhotographyKCO is recorded through visual images for historical and promotional purposes. These may be used through various forms of electronic media or print material. During online registration you will be able to notify event organisers if you do not want your child to be featured in any promotional/historical material.

Lost propertyAny ‘found’ property should be handed in at the ‘Welcome’ tent (see map next page). If property has been lost, campers should go to ‘Welcome ‘ and fill out the appropriate form (stating what was lost, when, where and who to contact if found). On collection, valuable items will need to be signed out. Every year a large collection of lost property finds its way back to the KCO Event Office. Unclaimed items will be donated to charity or discarded after 30 April 2019.

KCO ShopKCO Shop at Adare will offer a few items to purchase including snacks for sale at limited times. Lights outAll campers must respect the ‘lights out’ times on the program. Leaders are asked to keep campers quiet so as to not to disturb others.

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The vision for KCO is consistent with the Intergenerational Team Vision:

That campers become life-long disciples of Christ within missional families and faith communities.

The key purposes for KCO are to provide a safe environment, both physically and spiritually, in order to:• work together across the UCSA community, including UAICC community.• provide an overnight camp of excellence for 7yr olds to year 7s.• provide an opportunity to engage with the wider Uniting Church.• inspire radical transformation in their communities.• provide intergenerational leadership development in both local groups and for the wider event team.• provide a mountaintop faith experience for children to grow in their identity as a beloved child of

God/identity in Christ by providing a variety of deeply spiritual experiences.

KCO is a drug and alchohol free event.

Phone numbers during KCO:

Event Staff

Mark Schultz, KCO Team Manager 0412 031 191 David Buxton, Program Director 0438 500 375

Linda Vinall, Duty of Care Officer 0429 922 338

In an emergency, please ring 000 FIRSTthen Mark or Linda

Advise that the entrance to KCO at Adare Camp and Caravan Park is accesible via 20 Wattle Drive, Victor Harbor.