2.20 Personal Protective Equipment (PPE) Policy and Procedure PPE Policy... · 2015. 2. 5. · 2.20...

2.20 Personal Protective Equipment (PPE) Policy and Procedure

2.20 PPE at work Policy & Procedure of 8 August 2013

Table of Contents

Section 1 - Policy .................................................................................................................................. 3

1.1 Purpose ........................................................................................................................................... 3

1.2 Scope .............................................................................................................................................. 3

1.3 Requirements ................................................................................................................................. 3

1.4 Responsibilities .............................................................................................................................. 3

Section 2 - Procedure .......................................................................................................................... 4

Section 3 - References ........................................................................................................................ 6

3.1 Statutory Documents ............................................................................................................... 6

3.2 Abbreviations ............................................................................................................................ 6

3.3 Definitions .................................................................................................................................. 6

3.4 Other Regulations .................................................................................................................... 6

Appendix 1 ........................................................................................................................................ 787

Appendix 2 ........................................................................................................................................ 898



Section 1 - Policy

1.1 Purpose Salvation Army Trading Company Ltd (SATCoL) is committed to, so far as is reasonably practicable

through good practice, to managing the risks to employees from injury in the workplace through the

development of a proactive approach to the identification, management and where necessary the

provision, training and use of personal protective equipment (PPE) in the workplace locations which

we operate from.

1.2 Scope PPE is equipment that will protect the user against health and safety risks at work. It can include

items such as safety helmets, gloves, eye protection, high visibility clothing and safety footwear.

Where there are risks to health and safety that cannot be controlled in other ways, the Personal

Protective Equipment at Work Regulations 1992 (PPE Regulations)

This policy and procedure is designed to safeguard staff, volunteers, customers, visitors and

contractors who may work at or visit our premises and therefore applies to all SATCoL locations

including shops and head office facilities.

1.3 Requirements A risk assessment is required in each location to identify hazards and control measures. PPE should be used as a last resort. Wherever there are risks to health and safety that cannot be adequately controlled in other ways, the PPW Regulations require PPE to be supplied.

1.4 Responsibilities Everyone in the workplace has a part to play when it comes to preventing accidents.

Property Services

Are Policy and Procedure Owners

Are available to provide advice and guidance where required

Are responsible for organising relevant signage for PPE that is common to many locations.

All Line Mangers including Location Managers

Managers are responsible for ensuring that:

This policy and these procedures are implemented and made known to all staff and volunteers within their area of responsibility

They manage their teams with the objective to eliminate hazards and risks

A risk assessment for their location is carried out for specific hazards that might require PPE to be provided as a control measure

Stock handling and storage is managed to prevent items, materials or equipment becoming a hazard.

All PPE is properly assessed before use to make sure it is fit for purpose, maintained and stored properly

Staff are provided with instructions on how to use it safely and that it is used

Any PPE purchased is “CE” marked and complies with the requirements of the PPE regulations 2002



Staff

All staff have a responsibility to ensure their own safety and health and for working in a manner which is not detrimental to the safety of themselves and others. Staff, including volunteers are responsible for ensuring that:

This policy and these procedures are adhered to at all times

They keep their working environment clean and tidy and clear of obstructions

They comply with the findings of the risk assessment

They wear any PPE as directed by their manager and keep this in good condition

They follow the training they have been given

Adhere manufacturer’s instructions on use of PPE

They notify their line manager once they become aware damage to equipment

Section 2 - Procedure

The majority of accidents can be prevented through risk identification.

Only use PPE as a last resort (i.e. all other alternative measures need to be put in place

before PPE is used as a last resort)

If PPE is still needed after implementing other controls (and there will be circumstances when

it is e.g. Protective footwear in a warehouse environment).

The PPE equipment must be chosen carefully and employees trained in its proper use and

how to detect and report faults

All Line Mangers including Location Managers

This policy and these procedures are implemented and made known to all staff and volunteers within their area of responsibility. They manage their teams with the objective to eliminate hazards and risks A risk assessment for their location is carried out for specific hazards that might require PPE to be provided as a control measure. Stock handling and storage is managed to prevent items, materials or equipment becoming a hazard.

Escalating budgetary requirements to fund PPE needs of their teams.

All PPE is properly assessed before use to make sure it is fit for purpose, maintained and stored properly. Staff are provided with instructions on how to use it safely and that it is used. Any PPE purchased is “CE” marked and complies with the requirements of the PPE regulations 2002.

Staff

Staff, including volunteers are responsible for ensuring that:

This policy and these procedures are adhered to at all times

They keep their working environment clean and tidy and clear of obstructions

They comply with the findings of the risk assessment



They wear any PPE as directed by their manager and keep this in good condition

They follow the training they have been given

They adhere to manufacturer’s instructions on use of PPE

They notify their line manager once they become aware of damage to equipment

Tips for Location Managers, staff and volunteers

Your actions could make the difference between someone getting injured or not in the area/

workplace that you have control over. Here are some tips and guidance on the types of PPE:

Eyes

o Hazards chemical, dust, vapour

o Options- Safety spectacles, goggles, visors

Head

o Hazards falling objects, risk of head bumping

o Options- safety helmets, bump caps

Ears

o Hazards noise, high level sounds, short duration

o Options- earplugs, earmuffs

Hands

o Hazards abrasion, cuts, impact, electric shock, needles

o Options- Gloves

Feet and Legs

o Hazards Falling objects, heavy loads, vehicles

o Options- Safety boots with protective toecaps and penetration resistant

Visibility

o Hazards vehicles such as fork lift, shunting

o Options- Hi Viz jackets

Tips

Put up a sign if appropriate that PPE is used when machinery is in use

Use your initiative

Think about visitors to your workplace, what do they need to know?

Key Points to remember

Are there ways other than using PPE to adequately control the risk, e.g. by using another control? If

not check that:-

Suitable PPE is provided

It offers adequate protection for its intended use

Those using it are adequately trained in its safe use

It is properly maintained and any defects are reported

It is returned to its proper storage after use



Section 3 - References

3.1 Statutory Documents

Document Ref. Title

Statutory Document Health and Safety at Work etc Act 1974

Statutory Document Personal Protective Equipment Regulations 2002

Statutory Document The Management of Health and Safety at Work Regulations 1999

Statutory Document The Workplace (Health, Safety and Welfare) Regulations 1992

HSE Books ISBN 978 Personal protective Equipment at Work (2nd

edition)

INDG174 A brief guide to the Personal Protective Equipment (PPE) at Work

3.2 Abbreviations Abbreviation Definition

HSE Health and Safety Executive

PPE Personal Protective Equipment

CE The CE marking is the manufacturer's declaration that the product meets the requirements of the applicable EC directives

3.3 Definitions

Staff - refers to any persons carrying out SATCoL business whether they are paid or unpaid. The

definition is extended to include volunteers, and contractors.

3.4 Other Regulations

The PPE at Work Regulations do not apply where the following five sets of regulations require the provision and use of PPE against these hazards. For example, gloves used to prevent dangerous chemicals penetrating the skin would be covered by the Control of Substances Hazardous to Health Regulations 2002 (as amended). The Regulations are:

The Control of Lead at Work Regulations 2002.

The Ionising Radiations Regulations 1999.

The Control of Asbestos Regulations 2012.

The Control of Substances Hazardous to Health Regulations 2002 (as amended).

The Control of Noise at Work Regulations 2005.


Appendix 1 Name: Personal Protective Equipment (PPE) - RISK ASSESSMENT

Assessed by: (Name)

Signature: Date:

Hazard: Existing

Controls already in place:

√ Yes ▼

√ No ►

Initial Risk

Rating HML

Further Improvements required to Reduce Risks are: (Management action plan)

By Whom?

By When?

Residual Risk Rating HML

Done √

H= High M= Medium L=Low

Persons at Risk (√ ) Add as Appropriate:

All employees Volunteers Young worker (under 18) Other visitors Cleaner

Shop staff Customer Disabled worker Contractors Other:



Appendix 2 ACTIONS REQUIRED FOR PERSONAL PROTECTIVE EQUIPMENT (PPE)

Action No

Action Required Date Required

By

Date Actioned

Signature

1

2

3

4

5

6

7

8

9

Notes

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