21ST CENTURY SCHOOLS BOND ADVISORY COMMITTEEgob.dadeschools.net › pdfs_2019 ›...
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MARCH 19, 2019
Transcript of 21ST CENTURY SCHOOLS BOND ADVISORY COMMITTEEgob.dadeschools.net › pdfs_2019 ›...
MARCH 19, 2019
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YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5
COMPLETED 68 75 36 18 1
CONSTRUCTION 3 9 8 6
DESIGN 8 17 16
SCOPING / PRE-DESIGN 1 16 46
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30
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Year 1 Year 2 Year 3 Year 4 Year 5
MAIN GOB PROJECTS – STATUS AS OF MARCH 2019
Scoping / Pre-design Design Construction Completed
PROJECT STATUS
AS OF MARCH 18, 2019
ACCELERATED SCOPE PROJECTS BY CATEGORY
AS OF MARCH 18, 2019
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144
125 125
114
9388
Safety Upgrades Remodel/Renovate HVAC Playground Portable Other
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ACCELERATED SCOPE PROJECTS BY STATUS
AS OF MARCH 18, 2019
1910 6
217
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44
8
4
14
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3
14
10
108
100
101
82
86
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Safety Upgrades HVAC Playground Remodel/Renovate Portable Other
Scoping / Pre-design Design Construction Completed
UPDATE ON SAFETY AND
SECURITY ENHANCEMENTS
Since the inception of the GOB, Safety and Security Upgrades have
been the Program’s highest priority and embedded in the GOB’s
Guiding Principles
• Public address systems have been replaced or upgraded at
over 100 schools
• Fencing, signage and other perimeter security upgrades have
been accelerated
• Over 15,000 centrally-monitored security camera systems are
now in operation at all schools (many GOB-funded)
• Numerous fire and security alarm systems have been replaced
or upgraded
• Additional enhancements are in the GOB project pipeline6
7SOURCE: SAP
(FULL REPORTS POSTED ON GOB WEBSITE)
8SOURCE: SAP(FULL REPORTS POSTED ON GOB WEBSITE)
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SOURCE: SAP(FULL REPORTS POSTED ON GOB WEBSITE)
$601M
$92M
$0
$100
$200
$300
$400
$500
$600
$700
Facilities Exp.
(in Millions $)
Technology
Exp. (in
Millions $)
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$693M
$83M
$0
$100
$200
$300
$400
$500
$600
$700
Expenditures
(in Millions$)
Contracted
(in Millions $)
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GOB PROGRAM FUND
REALLOCATIONS
▪ At its February 13, 2019 meeting, the School Board approved Item F-21, which reallocated available GOB funding in the amount of $333,580 from closed projects to GOB reserves
▪ In addition, the Item also approved reallocation of funding as follows:
▪ From Thomas Jefferson MS to Biscayne Gardens ES so that these schools, which share the same campus, can be redeveloped as a state of the art K-8 campus; and
▪ From Amelia Earhart ES to Hialeah MS to complete the HVAC system improvements. These schools are located on the same campus and share the HVAC plant.
▪ The next three slides replicate the detail contained in Item F-21.
RECOMMEND: That the Advisory Committee receive the update on GOB Program Fund Reallocations
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GOB PROGRAM FUND
REALLOCATIONS
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School Project Amount Note
ROBERT RENICK EDUCATIONAL CENTER 200,244$ Project Closed
W.J. BRYAN ES 85$ Project Closed
NATURAL BRIDGE ES 8$ Project Closed
HENRY E.S. REEVES ES 8$ Project Closed
CARRIE P. MEEK/WEST VIEW K-8 CENTER 49$ Project Closed
VIRGINIA A BOONE/HIGHLAND OAKS ES 10$ Project Closed
HIALEAH ES 15$ Project Closed
MARITIME & SCIENCE TECHNOLOGY ACADEMY 29$ Project Closed
CARIBBEAN K-8 CENTER 332$ Project Closed
MIAMI HEIGHTS ES 71,664$ Project Closed
KENDALE ES 11$ Project Closed
CORAL PARK ES 7$ Project Closed
FLAGAMI ES 5$ Project Closed
COLONIAL DRIVE ES 38$ Project Closed
HOWARD DRIVE ES 11$ Project Closed
LAURA SAUNDERS ES 28$ Project Closed
REDLAND ES 9$ Project Closed
DR. WILLIAM A. CHAPMAN ES 10,038$ Project Closed
ETHEL F. BECKFORD/RICHMOND PRIMARY LEARNING CENTER 29$ Project Closed
RUTH K BROAD/BAY HARBOR K-8 CENTER 52$ Project Closed
BENT TREE ES 47$ Project Closed
VAN E. BLANTON ES 40$ Project Closed
HENRY E.S. REEVES ES 30$ Project Closed
BLUE LAKES ELEMENTARY 1$ Project Closed
BOWMAN ASHE/DOOLIN K-8 ACADEMY 46$ Project Closed
Available Balances for Reallocations
GOB PROGRAM FUND
REALLOCATIONS
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School Project Amount Note
COLONIAL DRIVE ES 105$ Project Closed
CORAL PARK ES 3,703$ Project Closed
HAMMOCKS MS 377$ Project Closed
HIALEAH ES 9,916$ Project Closed
HOWARD DRIVE ES 120$ Project Closed
WINSTON PARK K-8 CENTER 12$ Project Closed
FRANK C. MARTIN K-8 CENTER 3,395$ Project Closed
MIAMI SPRINGS ES 1,147$ Project Closed
COPE CENTER NORTH 13$ Project Closed
BOB GRAHAM EDUCATION CENTER 7,901$ Project Closed
DR. ROBERT B. INGRAM ELEMENTARY SCHOOL 15$ Project Closed
ORCHARD VILLA ES 18,002$ Project Closed
ENEIDA MASSAS HARTNER ES 165$ Project Closed
ZORA NEALE HURSTON ES 32$ Project Closed
JOSE DE DIEGO MS 27$ Project Closed
LINDA LENTIN K-8 CENTER 3,149$ Project Closed
W. R. THOMAS MS 22$ Project Closed
VINELAND K-8 CENTER 95$ Project Closed
DR. EDWARD L. WHIGHAM ES 2,548$ Project Closed
THOMAS JEFFERSON MIDDLE SCHOOL 4,021,087$ Re-allocate to Biscayne Gardens for K8 Conversion
AMELIA EARHART ES 392,645$ Re-allocate to Hialeah Ms for shared HVAC system
Total 4,747,312$
Available Balances for Reallocations
GOB PROGRAM FUND
REALLOCATIONS
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STARTING BALANCE FOR REALLOCATIONS 4,747,312$ BISCAYNE GARDENS ES (4,021,087)$
HIALEAH MS (392,645)$
GOB RESERVES REMAINING BALANCE 333,580$
Reallocations
PROJECT DELIVERY METHOD
MATRIX YEAR 5
RECOMMEND: That the Advisory Committee endorse the proposed project delivery method matrix (Year 5 projects)
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Maria T. (Maite) Gonzalez, CPA
Chief Auditor
Miami-Dade County Public Schools
Office of Management and Compliance
Audits
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2
Jennifer D. Andreu
305-995-1966
Interim Economic Equity & Diversity
Compliance Officer
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INFOGRAPHIC: OEO’s IMPACT SINCE 2013
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GOB PRIME EXPENDITURE SUMMARY
NOTE: Out of more than $675.08M spent through December 31, 2018, 51.35% of all dollars were
expended on local certified Small/Micro, Minority/Women and Veteran Businesses!
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MWBE Expenditures $339,256,714.37
MBE / SBE Expenditures $7,359,093.73
Veteran Expenditures $54,095.05
African American Expenditures $38,090,871.35 11.23%
Asian American Expenditures $4,158,482.84 1.23%
Hispanic American Expenditures $285,333,339.96 84.11%
Woman Expenditures $11,674,020.22 3.44%
*Total Certified Firms Expenditures* $346,669,903.15
GOB Expenditures Breakdown by Certification Programs from July 1, 2012 - December 31, 2018
Certified Expenditure Summary by Program
Certified Expenditure Summary by MWBE Designation
PHASE II DISPARITY STUDY UPDATE
(Goods & Services and Maintenance)
Conducted by Miller3
➢ Chief Auditor’s Assessment - June 22, 2018 (completed)
➢ Conference call with Miller3 on status of Chief Auditor’s assessment - July 2018 (completed)
➢ Chief Auditor’s Exit Conference with administration – July 2018 (completed)
➢ Audit & Budget Advisory Committee – September 18, 2018 @12:30pm (completed)
➢ Board Item E-89 Audit of Draft Phase II Disparity Study Report, approved at the October 2018 Board Meeting (completed)
➢ Post draft Disparity Study online and transmit draft Disparity Study via memo from Superintendent to Board Members (completed)
➢ School Board Committee meeting presentation by Miller3 (completed)
➢ Public meeting/Committee meeting via the Small/Micro, Minority/Women, and Veteran Business Enterprise Advisory Committee (completed)
➢ School Board meeting formal presentation by Miller3 (completed)
➢ Develop a formal plan with a timeline of action items (February 2019)
➢ Present the Action Plan at the School Board Committee meeting (March 6, 2019)
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CERTIFICATION BY DESIGNATION
BY INDUSTRY
TOTAL CERTIFICATIONS TYPE OF COMPANY
FY 11-12 Benchmark
February 2018
Benchmark
TODAY BREAKDOWN OF CERTIFICATIONS ConstructionGoods & Services
Professional Services Non A/E
Professional Services A/E
40 59 90 African-American Female 17 57 14 2
128 153 170 African-American Male 78 60 11 21
0 5 5 Asian-American Female 0 3 0 2
0 19 24 Asian-American Male 3 7 0 14
78 145 174 Hispanic-American Female 63 69 16 26
207 298 332 Hispanic-American Male 149 102 15 66
0 1 1 Native-American Female 1 0 0 0
0 1 1 Native-American Male 1 0 0 0
104 70 73 Non-Minority Female 28 29 6 10
0 28 43 Non-Minority Male 13 16 7 7
0 1 8 Veteran Female 2 6 0 0
0 9 31 Veteran Male 7 18 5 1
557 789 952 TOTAL 362 367 74 149
As of February 27, 201922
CONTRACTOR PRE-QUALIFICATION
DASHBOARD
146TOTAL PREQUALIFIED FIRMS* *As of February 13, 2019
75 General Contractors
1 General Contractor (Fuel Systems Only)
1 General Contractor (Site Civil Only)
1 General Contractor (Demolition Only)
1 General Contractor (Bleacher Systems Only)
11 Mechanical
11 Electrical
1 Specialty Electrical
1 Electrical (Intercom only)
8 Roofing
5 Air Conditioning
4 Class A & B Air Conditioning (3 Class A & 1 Class B)
4 Alarm Systems (3 Alarm Systems Contractor l)
1 Alarm System (Intercom only)
1 Fire Alarms
2 Fire Protection Contractor ll
4 Asbestos Contractor
6 Building
1 Mold
2 Plumbing
1 Glass & Glazing
1 Gypsum Drywall – Specialty Contractor
1 Pollutant Storage Underground Utility
1 Underground Utility & Excavation
1 Irrigation Specialist
146TOTAL PREQUALIFIED FIRMS*
*As of February 13, 2019
38 PREQUALIFIED SBE FIRMS
76 PREQUALIFIED M/WBE FIRMS
26 PREQUALIFIED MBE FIRMS
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PREQUALIFIED VBE FIRMS
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COMPLIANCE UPDATE
The OEO has reviewed:
• 73 School Board agenda items during fiscal year 2018-2019
• Reviews Include:
o Assessment of compliance on established
SBE/MBE/MWBE/VBE goals
o Confirming and verifying signed Letters of Intent on
contract dollars awarded to SBE, MBE, MWBE, and VBE
Sub-contractors
o Confirming and verifying signed Memorandums of
Understanding on contract dollars awarded to SBE, MBE,
MWBE, and VBE Sub-consultants
o Confirming and verifying SBE, MBE, MWBE, and VBE
certification designations. 24
ON-SITE WORKFORCE REVIEWS
UPDATE (Current Fiscal Year 2018-2019, 208 reviews were conducted)
During On-site Workforce Reviews, OEO Staff:
• Conducts- Prime and Sub-contractor worker interviews
• Inspects - Vendor badges for compliance with Jessica
Lunsford Act
• Verifies - Sub-contractors and Sub-consultants reporting in the
M-DCPS Online Diversity Compliance System
• Documents - Local workforce on the project through daily
logs, interviews, and pictures
• Completes - On-site workforce reports for each project site
visited 25
UPCOMING OUTREACH EFFORTS
& EVENTS
M-DCPS Transportation Fair
Tuesday, March 19, 2019
10:00 am – 1:00 pm
Transportation Department / 15401 SW 117th Avenue / Miami, FL
33177
Miami-Dade Chamber of Commerce Symposium & Business Leaders
Luncheon
Friday, March 29, 2019
8:00 am – 2:00 pm
Hyatt Regency Hotel /400 SE 2nd Avenue / Miami, FL 33131
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UPCOMING OUTREACH EFFORTS
& EVENTS
Florida Southern Minority Supplier Developmental Council (FSMSDC)
34th Annual Business Expo
Friday, April 12, 2019
9:00 am – 5:00 pm
Broward County Convention Center / 1950 Eisenhower Boulevard/
Fort Lauderdale, FL 33316
M-DCPS Doughnuts & Dialogue
Tuesday, April 23, 2019
10:00 am – 11:30 am
SBAB Auditorium /1450 NE 2nd Avenue / Miami, FL 33132
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Infographic: Increasing the Number of Firms in Targeted Industries
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iPrep @ Krop SHS
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Kendall Square K-8 Center
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West Lab K-8
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West Homestead K-8
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34Scott Lake ES
Rockway ES
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Filer MS
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Shenandoah MS
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Shenandoah MS
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Southside ES
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Southside ES
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Coconut Grove ES
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Southwest Miami SHS
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Renovated Cafeterias and Auditoriums
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Site Improvements
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Bathrooms
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Upcoming
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Upcoming
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Upcoming
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Upcoming
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Upcoming
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