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Transcript of 215 Writing Samples - WordPress.com · 215 Writing Samples ... Mr. Hassan [email protected] From:...
215 Writing
Samples
KINGDOM OF BAHRAIN
MINISTRY OF EDUCATION
Jidhafs Secondary Girls School
Done by:
Ms. Safeya Mustafa & Ms. Masooma A. Aziz
English Language Teachers
Supervised by:
Mrs. Ahlam Yusuf
School Principal Principal Assistant
Mrs. Asadiya AlKhalow Mrs. Ghaniya Alnashaba
2
1- Email: Invitation to an event or a meeting
You are the executive secretary at a big company in Bahrain and your name is Ms. Janahi. You have organized a meeting at the meeting room. Write an email to all the staff (around 60-80 words) explaining:
- when & where the meeting will be.
- the importance of the meeting… and ask everyone to be present.
- Send a copy of meeting agenda
To: all staff
Subject: meeting
Dear All,
This is to invite you all to our next weekly meeting. It is going to be
held on Monday 22 May at 10:00 in the meeting room. We will discuss
the problem with our new supplier so it is important that everyone is
present, we would be delighted to hear your suggestions.
I will send the meeting agenda to your emails, if you have any questions
please contact me.
Regards,
John Peters (69 words)
3
2- Email: Invitation to an event or meeting
You arranged with your colleague Mr. Chris for a meeting next month. Write him an email to confirm your availability. (around 60-80 words) include:
- when & where the meeting will be.
- who will be present in the meeting
- what the meeting will be about
To: all staff
Subject: meeting
Dear Chris,
Thank you for your email I received the file and will write my report as
soon as possible.
I am writing this email with regard to our meeting next month. I am
available on Tuesday 15th June. The meeting will be in our meeting hall
at 11 a.m. 11:30 a.m. with our department manager and Mr. John from
Batelco we will discuss the latest offers from Batelco and how we can
benefit from those offers.
Please confirm your availability at this time?
Regards,
Peter (82 words)
4
3. Email: Reply to an invitation
You have arranged to meet an important business client. Unfortunately something unexpected has cropped up. You cannot attend the meeting. Write an e-mail in apology to her, suggesting another time.
To: Ms. Van [email protected]
Subject: meeting
Dear Ms. Van Linh,
This email is regarding our meeting next Sunday. Unfortunately, I will
not be able to attend the meeting since I will be away on business for 5
days. Would you please tell me if it is alright to meet on Monday 20
May at 10.00 a.m. in Costa coffee? This will help me to prepare more
brochures about our products to give away when we meet.
Please confirm your availability.
I look forward to hear from you.
Yours sincerely,
Chris John (77 words)
5
4. Email: asking for permission
You are an employee in a bank. Your car will be in the garage for 3 weeks, you need to arrive late and leave early. Write an email to your manager Mr. Ali (80 words) explain:
- your situation
- How you will make time up
Subject: emergency situation
Dear Mr. Ali,
I write this email hoping you can help me with my problem.
My car has broken down and it will be in the garage for three weeks. I
will use the bus to come to the office, and there are not any buses at
the night times.
I would be grateful if you allow me to arrive late and leave early for
two weeks only, I could make up the time by having shorter lunch
breaks and promise to submit all the reports on time.
I look forward to hear from you
Yours sincerely
Noor Ali (92 words)
6
5. Email: delegating
You are a manager for a large bank and you planned for a trip to London next month. Unfortunately, you cannot go and you would like a colleague to go on this trip. Write an email to your colleague (between 60-80 words):
- explaining when the trip will be and for how long
- why you cannot go
- ask him / her to write a report when she comes back
Subject: emergency situation
Dear Noor,
How are you? Hope everything is going well with you.
I am writing this email to ask you to ask for a favour. Well I arranged
for a trip next month to London. The trip is to visit our new factory
and follow-up with the work there. Unfortunately I cannot go because
I will be having an urgent meeting with our new supplier.
I would like to ask you to go on this trip which will last for 8 days and
submit a report about your visit when you come back.
Please note that the company will take care of all the trip expenses
during your stay in London.
I look forward to hear from you.
Yours sincerely,
Sabah Ali (120 words)
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6. Email: giving feedback
Noor Ali, a temporary member of staff, is leaving your office. The new manager has asked for a report on her performance.
Plan a report reviewing Noor’s performance. Use your imagination to think of relevant
examples and comments. Write your report (between 120 – 140 words)
Dear Sir,
Further to your letter asking for a report about Ms. Noor Ali’s performance
at work, here’s some information about her work abilities.
During her work Ms. Noor provided great support to the sales team, in fact
she had good relationship with all staff and everybody respects her. She has
also excellent telephoning skills and can deal with different customers in
different situations. Ms. Noor is a very reliable person; she always meets
deadlines and finishes her tasks on time. Ms. Noor has always shown positive
attitude to work. She is highly self-confident and works for the success of
the company.
However, Ms. Noor needs to improve her leadership skills; she has
sometimes reacted poorly when put under pressure. She also needs more
training Microsoft applications.
Overall, Ms. Noor is a fast learner and I am confident that she will excel at
her new position.
Yours’ sincerely
John Peter (148 words)
8
7. Email: wrong order
Bahrain Computers has recently made an order (purchase order no. 2209) to receive a delivery of 100 iPads from your shop, Hope Computers, but there were some problems. Write an email to the secretary of Bahrain Computers to explain what happened and rectify the situation.
To: Mr. Hassan [email protected]
From: Mona [email protected]
Subject: Re: Purchase order no. 2209)
Dear Mr. Ahmed,
Thank you for your email. We’re sorry you did not receive your order on
time. You know that we are known for our fast reliable service, but I don’t
know how that’s happened. Well, after checking, I’m sorry to say it seems
that the item was out of stock, so your order wasn’t shipped on time. We
received new items yesterday so I’ll call the forwarder and make sure that
they send your order (purchase no. 2209) today. Please accept our apologies
and we promise that this will not happen again.
Please let me know as soon as you receive your order.
Best regards,
Mona Ali
Secretary (102 words)
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8. Covering letter: Applying for a job
Dear sir / Madam,
I would like to apply for the post of sales manager advertised in this week’s
newspapers.
I have worked as a manager of the sales department for one year. I am very
interested in this position and am keen to pursue a career in this area.
I am driven to succeed and committed to the company’s success. I have strong
communication skills and am a great listener. In fact, I can get along with any team
setting.
I graduated from university and have a degree in business management. I have also
attended many training courses in leadership so I can develop a positive work
environment.
Please find enclosed my CV and a reference letter from my previous employer. If
you require any further information, please do not hesitate to contact me.
I look forward to hearing from you.
Yours sincerely,
Noor Ali (146 words)
Kanoo Travel
Requires a Sales Manager
Kanoo Travel has a vacancy at its main Manama office for an assistant to the Marketing Director. The successful candidate will be a graduate with at least 3/years marketing experience and preferably a second foreign language. Key responsibilities will include helping to plan and manage our range of package holidays.
If you think you have the ability and confidence, please apply by writing to Kanoo Travel, P.O. Box 445, Kanoo Building, Kingdom of Bahrain.
10
9. Writing an advert
-of the following objects. (Write about 50 oneWrite an advertisement for A) 80 words)
a. A portable DVD player
b. An electronic translator
Are you interested in learning a new language?
Are you fed up with using dictionaries?
Here is the best solution for you: The new Wikilang. It will change your life. The Wikilang is a very advanced electronic dictionary, it uses modern technology.
It is also practical and very light. It is easy to use. Anyone can use it easily. It has
rechargeable batteries and the battery can last for weeks not hours. Moreover, it
has a very stylish look.
The Wikilang is available in a small size. It is as big as a calculator. In addition, it is
a top quality one which is made of strong materials. The Wikilang has no wires or
cables, so you can move freely.
Hurry up to get one because the amount is limited. The Wikilang is a bargain at
only 200BD. For more information contact us on 17757574. (145 words)
11
10. Writing a report
A. The table below shows the monthly expenditure of an average Bahraini family in 2007 and 2012. Summarize the information by selecting and reporting the main features, and make comparisons where relevant.
Write at least 150 words.
2007 2012
BD Per Month
Food 155 160
Electricity and Water 75 120
Clothing 30 20
Housing 95 100
Transport 70 45
Other goods and services* 250 270
Total 675 715
The table shows changes in the spending patterns of an average Bahraini household
between 2007 and 2012. In general, Bahraini household spending was higher in 2201 than
in 2007 but the difference was not considerable (BD 715 per month and BD 675 per
month respectively).
The amount of monthly spending on electricity and water saw a dramatic increase over
the 5-year period from BD 75 to BD 120. Yet in terms of the expenditure on other goods
and services, the rise was less obvious with a minor increase of BD 20. At the same time,
the amount of money spent on food and housing rose only slightly from BD 155 to BD160
and BD 95 to BD100 respectively.
However, there was a decrease in expenditure on the other two items. Bahraini spent one
third less on clothing, which fell from BD30 to BD 20. Similarly, expenditure on transport
dropped from BD 70 in 2007 to BD 45 in 2012.
Over all, it seems that food and other goods and services were the two biggest items of
expenditure. Altogether, they accounted for more than half of the total household
spending. By comparison, Bahraini spent little on dressing up. (197 words)
B. The chart below shows male and female fitness membership between 1970 and 2000. Summarize the information by selecting and reporting the main features, and make comparisons where relevant.
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Write at least 150 words.
The chart shows male and female fitness membership over a thirty-year period from 1970
to 2000.
Overall, the chart indicates that there were greater fluctuations in fitness membership
among men than among women. The number of male members started at just over two
thousand and reached the peak to four thousand in 1975 and five thousand around 1995.
The lowest rates were in 1985 and in 2000 when the rate dropped as low as one
thousand.
On the other hand, female fitness membership began lower at one thousand, doubled by
1975, and then fluctuated between two and three thousand for the remainder of the
period. When male rates were at their lowest, female rates were higher. This was
particularly true in 1985 when around three thousand women held fitness membership.
In brief, there were considerable differences in rates of male and female fitness
memberships in the period covered. (148 words)
13
Workplace Communication
1. Workplace communication is the process of exchanging information, both verbal and non-verbal, within an organization. An organization may consist of
employees from different parts of the society. In order to unite the activities of all employees, communication is crucial. Communicating necessary information to the entire workforce becomes essential. Effective workplace communication ensures that all the organizational objectives are achieved. The following are the factors
influencing workplace communication.
2. Different people absorb information in different ways. To make sure that the information conveyed is understood by all, the way you use for communication needs to be simple and clear. When presenting vital information, using pictures will make way for easy understanding. Preferring two-way communication is considered best for communicating. Sufficient importance can be given for discussion, questions and clarifications.
3. The content of the information plays a major role in workplace communication. The level of detail must be according to the grasping capacity of the audience. Giving too much detail may get the audience bored and switch them off. On the other hand, too little detail won’t make them involved. Use of jargon while communicating is not considered good for effective workplace communication.
4. While formal workplace communication that is done too rarely or too often is not good for an organization, frequent informal workplace communication has its benefits. A perfect balance is required for the proper functioning of an organization. Information must be communicated as and when required rather than holding unnecessary meetings frequently. At the same time important information must not be held till the last hour or day, instead they have to be communicated as early as possible to get the employees in tune with the objectives of the organization.
5. Getting the message across efficiently depends on the skills of the communicator such as presentation skills, group facilitation skills and written communication skills. Successful communication also depends upon the capacity of the employees to understand the information. This requires providing the employees with some basic financial literacy like financial statements, sales, profitability, etc.
14
A: Match the headings (a-f) to the paragraphs (1-5). Note that there is an extra heading.
Paragraph 1: _____ a. Method of communication Paragraph 2:_____ b. Frequency Paragraph 3:_____ c. Content Paragraph 4:_____ d. Advantages of good communication Paragraph 5:_____ e. Skills f. What is office communication?
B: What do the underlined words mean? Write the answer on the space provided.
1. Crucial (paragraph 1)______ a. enough 2. Sufficient (paragraph 2)_____ b. easy
c. important
C: Now answer these questions.
1. How can you exchange information at the workplace? a. ____________________ b. ___________________
2. Why is it important to communicate with employees?
a. __________________________________________________________
b. __________________________________________________________
3. What is the purpose of having simple and clear ways of communication at work? ________________________________________________________________
D: Are these sentences true (T) or false (F)? 1. What you say is not important when you communicate with employees.___ 2. The use of jargon makes communication more effective.____ 3. Regular communication at the workplace is good____ 4. It is good to meet with your employees at the end of the working day.____