05/04/23 1

USAS Updates

December 2007 Release Highlights

05/04/23 2

USAS Updates

December 2007Enhancements

05/04/23 3

Fund Number Changes

Fund 588 (E-Rate) was removed Not intended for use since fy 2001 See AOS Bulletin 2000-014 Should be using General fund instead Will not be valid at fiscal year-end

Fund 071 (Capital Grants) was added

05/04/23 4

Requisitions/Purchase Orders

Can no longer post to an inactive vendor Must use vendor module to change status first Affects USASWeb and REQSCN/POSCN

USASWeb now audits deletion of requisition USASWeb allows split-item requisitions created

in REQSCN to be modified Will allow creation of split-item requisitions later, in

v2.3 of USASWeb

05/04/23 5

USAS Updates

December 2007Problems Corrected

05/04/23 6

Balance Checking

Fixed test for negative account balances When modifying account on req/po Errors were appearing for original account

If original account still in red after adjustment

Affects USASWeb and REQSCN/POSCN

05/04/23 7

ACTRPT

Specific vendor option was not including checks originating from a multi-vendor purchase order

05/04/23 8

USASWeb/AUTOPOST

Error on date was displayed multiple times, once for each item Affected Receipts/Red. Ex. and Refunds

Will now only display error once per transaction When batch posting in AUTOPOST/Other,

error will be generated if date is not the same on all items of the transaction

05/04/23 9

USASWeb/Invoices

Improved error message when problem with EIS pending file prevents posting to it

Changes made to prevent item being paid to multi-vendor vendor number ‘Cancel’ and ‘Fill’ items must now be processed

on separate invoices for multi-vendor po’sFilled item must use “real” vendor for paymentCancelled item must use multi-vendor # from po

05/04/23 10

USASWeb/Purchase Orders

USASWeb was allowing the po date to be changed to a date in a future month or future fiscal year, without creating a future po Error will now be generated when trying to change the

date to a future period Header description was not appearing on POSUMM

report Will now be posted correctly; 1st line will appear on

POSUMM expanded report

USASWeb/Vendors

Miscellaneous validation problems have been reported that could not be recreated

Vendor validations have been reworked to attempt to eliminate these problems

05/04/23 11

05/04/23 12

USAS Updates

December 2007Technical Changes

1099 Reporting

F1099/TR1099 Fields removed from IRS specifications removed

from tape file (Record type “A”)Original File IndicatorReplacement File IndicatorCorrection File Indicator

No visible changes for users in either program

05/04/23 13

05/04/23 14

End ofJune 2007 Release Highlights