21 st Century Community Learning Center Summer 2010 Webinar #2 Department of Public Instruction...
-
Upload
chloe-heath -
Category
Documents
-
view
219 -
download
3
Transcript of 21 st Century Community Learning Center Summer 2010 Webinar #2 Department of Public Instruction...
![Page 1: 21 st Century Community Learning Center Summer 2010 Webinar #2 Department of Public Instruction Program Monitoring and Support Division Support Services.](https://reader036.fdocuments.in/reader036/viewer/2022062404/5514c3ff55034693478b4912/html5/thumbnails/1.jpg)
![Page 2: 21 st Century Community Learning Center Summer 2010 Webinar #2 Department of Public Instruction Program Monitoring and Support Division Support Services.](https://reader036.fdocuments.in/reader036/viewer/2022062404/5514c3ff55034693478b4912/html5/thumbnails/2.jpg)
21st Century Community Learning Center Summer 2010
Webinar #2
Department of Public Instruction Program Monitoring and Support Division
Support Services Section
![Page 3: 21 st Century Community Learning Center Summer 2010 Webinar #2 Department of Public Instruction Program Monitoring and Support Division Support Services.](https://reader036.fdocuments.in/reader036/viewer/2022062404/5514c3ff55034693478b4912/html5/thumbnails/3.jpg)
Agenda
• Reimbursements
• Monitoring Visit
• Q & A
![Page 4: 21 st Century Community Learning Center Summer 2010 Webinar #2 Department of Public Instruction Program Monitoring and Support Division Support Services.](https://reader036.fdocuments.in/reader036/viewer/2022062404/5514c3ff55034693478b4912/html5/thumbnails/4.jpg)
Expenditure Document
• Used by non-LEAs to request reimbursement of expenses
(LEAs use a system called BUD)
• Submit once a month
![Page 5: 21 st Century Community Learning Center Summer 2010 Webinar #2 Department of Public Instruction Program Monitoring and Support Division Support Services.](https://reader036.fdocuments.in/reader036/viewer/2022062404/5514c3ff55034693478b4912/html5/thumbnails/5.jpg)
Submitting Expenditure Document
• Send directly (email) to: Barbara Chalk at [email protected]@dpi.state.nc.us
cc: Copy your consultant• Subject Line: Include Unit # and Center Name
Example:
Expenditure Request/Quality Learning Center/Unit #B505
![Page 6: 21 st Century Community Learning Center Summer 2010 Webinar #2 Department of Public Instruction Program Monitoring and Support Division Support Services.](https://reader036.fdocuments.in/reader036/viewer/2022062404/5514c3ff55034693478b4912/html5/thumbnails/6.jpg)
About the Expenditure Form
• Excel document has multiple worksheets• Document will probably open on the “Instructions”
worksheet• Use tabs at bottom to find other sheets• Use arrows to toggle to right to reveal more tabs• You will start with worksheet “Cash Request
Summary”• Later you will work with the “PRC 113” worksheet
![Page 7: 21 st Century Community Learning Center Summer 2010 Webinar #2 Department of Public Instruction Program Monitoring and Support Division Support Services.](https://reader036.fdocuments.in/reader036/viewer/2022062404/5514c3ff55034693478b4912/html5/thumbnails/7.jpg)
![Page 8: 21 st Century Community Learning Center Summer 2010 Webinar #2 Department of Public Instruction Program Monitoring and Support Division Support Services.](https://reader036.fdocuments.in/reader036/viewer/2022062404/5514c3ff55034693478b4912/html5/thumbnails/8.jpg)
![Page 9: 21 st Century Community Learning Center Summer 2010 Webinar #2 Department of Public Instruction Program Monitoring and Support Division Support Services.](https://reader036.fdocuments.in/reader036/viewer/2022062404/5514c3ff55034693478b4912/html5/thumbnails/9.jpg)
Directions: Expenditure Form
• Click on the tab at the bottom called "Cash Request Summary"
• Type in the yellow highlighted areas only• Type Unit #, Unit Name, Date Submitted• Leave "funds requirement date" blank• Go to the bottom and type Budget/Finance Officer
(your name) and the date• (All of these items will automatically transfer over to
the PRC 113 Sheet)
![Page 10: 21 st Century Community Learning Center Summer 2010 Webinar #2 Department of Public Instruction Program Monitoring and Support Division Support Services.](https://reader036.fdocuments.in/reader036/viewer/2022062404/5514c3ff55034693478b4912/html5/thumbnails/10.jpg)
![Page 11: 21 st Century Community Learning Center Summer 2010 Webinar #2 Department of Public Instruction Program Monitoring and Support Division Support Services.](https://reader036.fdocuments.in/reader036/viewer/2022062404/5514c3ff55034693478b4912/html5/thumbnails/11.jpg)
Directions (continued)
• Click PRC 113 (tab at bottom)• The information that you entered should now be on
this form• Type the month that this reimbursement request is for
in the space at the top• Type the amounts on the individual line items (yellow
areas) under Current Month Expenditures• The form will total for you automatically
![Page 12: 21 st Century Community Learning Center Summer 2010 Webinar #2 Department of Public Instruction Program Monitoring and Support Division Support Services.](https://reader036.fdocuments.in/reader036/viewer/2022062404/5514c3ff55034693478b4912/html5/thumbnails/12.jpg)
![Page 13: 21 st Century Community Learning Center Summer 2010 Webinar #2 Department of Public Instruction Program Monitoring and Support Division Support Services.](https://reader036.fdocuments.in/reader036/viewer/2022062404/5514c3ff55034693478b4912/html5/thumbnails/13.jpg)
![Page 14: 21 st Century Community Learning Center Summer 2010 Webinar #2 Department of Public Instruction Program Monitoring and Support Division Support Services.](https://reader036.fdocuments.in/reader036/viewer/2022062404/5514c3ff55034693478b4912/html5/thumbnails/14.jpg)
Questions
![Page 15: 21 st Century Community Learning Center Summer 2010 Webinar #2 Department of Public Instruction Program Monitoring and Support Division Support Services.](https://reader036.fdocuments.in/reader036/viewer/2022062404/5514c3ff55034693478b4912/html5/thumbnails/15.jpg)
Monitoring Visits
• You may review the monitoring instrument at http://www.dpi.state.nc.us/21cclc/resources/
• Prepare for visit by being able to easily locate documents needed for review.
![Page 16: 21 st Century Community Learning Center Summer 2010 Webinar #2 Department of Public Instruction Program Monitoring and Support Division Support Services.](https://reader036.fdocuments.in/reader036/viewer/2022062404/5514c3ff55034693478b4912/html5/thumbnails/16.jpg)
For monitoring visits, have the following documents available for review:
• Documentation of purchases, rentals, contracts• Timesheets for all employees• Criminal background checks for all employees• Participant enrollment forms• Participant Sign In/Sign Out sheets• Attendance records and totals• Schedule of activities• Current budget and any amendments
![Page 17: 21 st Century Community Learning Center Summer 2010 Webinar #2 Department of Public Instruction Program Monitoring and Support Division Support Services.](https://reader036.fdocuments.in/reader036/viewer/2022062404/5514c3ff55034693478b4912/html5/thumbnails/17.jpg)
Questions
![Page 18: 21 st Century Community Learning Center Summer 2010 Webinar #2 Department of Public Instruction Program Monitoring and Support Division Support Services.](https://reader036.fdocuments.in/reader036/viewer/2022062404/5514c3ff55034693478b4912/html5/thumbnails/18.jpg)
Still Have Questions?
• Stay online and view the posted answers to the questions submitted today
• View this presentation and all questions & answers posted at http://www.dpi.state.nc.us/21cclc/resources/
• Contact your consultant
![Page 19: 21 st Century Community Learning Center Summer 2010 Webinar #2 Department of Public Instruction Program Monitoring and Support Division Support Services.](https://reader036.fdocuments.in/reader036/viewer/2022062404/5514c3ff55034693478b4912/html5/thumbnails/19.jpg)
Consultants
Becky Scott [email protected]
919-807-4011
Ed Bell [email protected]
919-807-3926
Deborah Prickett [email protected]
919-807-3949