21st CCLC Fall Workshop

September 9, 10, 17, 2009

Welcome FY10 Grantees!America SCORES ChicagoAspira, Inc. of IllinoisBeacon Street Gallery and Performing ArtsBloom Township HSD 206Board of Trustees of the U of IBrighton Park Neighborhood AssociationBureau Henry Stark ROE 28Cahokia SD 187Canton SD 66Center for Community Academic Success

Partnerships

FY10 GranteesCenter for Community Arts Partnership, Columbia CollegeCentral States SERChampaign Ford ROE 9Chicago Arts Partnership in Education Chicago Public Schools 299Chicago Youth Centers

Christopher SD 99 Cities in Schools, Aurora Comer Science and Education Foundation Community Consolidated SD (Evanston)

FY10 GranteesCrete Monee SD 201 UDallas ESD Dolton West SD 148East Richland CUSD 1 Egyptian CUSD 5Enlace ChicagoFamily FocusFreeport SD 145Henderson Mercer Warren ROE 27Howard Area Community Center

FY10 Grantees

Illinois Alliance of Boys and Girls ClubsJane Addams Hull House AssociationLogan Square Neighborhood AssociationMt. Vernon SD 80Madison SD 12Meridian CUSD 101Metropolitan Family ServicesNeighborhood Technology Resource CenterNational Museum of Mexican ArtNicasa

FY10 GranteesNortheastern Illinois UniversityPassages Alternative Living Programs, Inc.Peoria SD 150Project Success of Vermilion CountyProviso Leyden Council for Community ActionQuincy SD 172Rock Island ROE 49Rockford SD 205Round Lake SD 116School District U-46 (Elgin)

FY10 GranteesSpringfield SD 186Umoja Student Development CorporationUrbana SD 116Waukegan CSD 60 West Chicago Elementary SD 33Will County ROE 56Windows of OpportunityYMCA of Southwest Illinois

Gail’s FY07 GrantsAlton SD 11CPS 299Family Focus, Inc. Driven and Empowered Youth Northeastern Illinois UniversityCenter for Community Academic Success

Partnerships (CCASP) Chicago Youth Centers

Gail’s FY08 GrantsBeardstown SD 15Alton SD 11East St. Louis SD 189Benton SD 103Family Focus, Inc. Metropolitan Family Services Children’s Home and Aid SocietyDime Child Foundation

Gail’s FY08 GrantsDecatur SD 201Mt. Vernon SD 61Canton Union SD 66Homework Hangout Springfield Urban LeagueProject Success of Vermilion CountySpringfield SD 186 Westside Health Authority CCASP

Gail’s FY09 Grants

Enlace Firman Community ServicesDriven and Empowered Youth Center of Higher Development Central States SER

Gail’s FY10 GrantsChristopher SD 99Canton Union SD 66Meridian SD 101Springfield SD186Family Focus, Inc.EnlaceYMCA of Southwest IllinoisBrighton Park Neighborhood Council

Gail’s FY10 GrantsLogan Square Neighborhood Association Passages Alternative Living Programs, Inc.Aspira, Inc.Quincy SD 172Central States, SERNortheastern Illinois UniversityCCASPEgyptian SD 5Metropolitan Family Services

Gail’s FY10 GrantsCahokia SD 187Umoja Student Development Corporation Mt. Vernon SD 80Howard Area Community Center American SCORES ChicagoUrbana SD 116Madison CUSD 12Crete-Monee SD 201 UDallas ESD 327East Richland CUSD 1Peoria SD 150

Gail’s FY10 Grants (continued)

Henderson Mercer Warren ROE 27Project Success of Vermilion CountyChampaign Ford ROE 9Brighton Park Neighborhood Council CPS 299Chicago Youth CentersFamily Focus, Inc.

Gary’s FY07 Grants Cities in Schools, Aurora SD U-46 (Elgin)

Dolton SD148Bureau Henry Stark ROE 28Rockford SD 205Comer Science and Education FoundationUrban Solutions Centers for New Horizons

Gary’s FY 08 Grants

Breakthrough Urban MinistriesCities in Schools, AuroraWill County ROE 56Waukegan SD 60Berwyn South SD 100Dolton SD 148Rock Island ROE 49Rockford SD 205

Gary’s FY08 GrantsBureau Henry Stark ROE 28NicasaJones Memorial Community CenterBeacon Street Gallery and Performing ArtsSouthwest Youth CollaborativeBuild, Inc.Northwestern University SettlementBoys and Girls Clubs of ChicagoIllinois Alliance of Boys and Girls Clubs

Gary’s FY09 Grants

West Harvey Dixmoor SDDolton SD 149St. Anne CHSD 302CCSD 65 (Evanston)Rock Island ROE 49Community Arts Partnerships in Education

Gary’s FY10 Grants

Bureau Henry Stark ROE 28West Chicago ED 33Rockford SD 205Board of Trustees of the U of IWindows of OpportunitySD U-46 (Elgin)Will County ROE 56Comer Science and Education FoundationRock Island ROE 49Center for Community Arts Partnerships,

Columbia College

Gary’s FY10 Grants Nicasa

Neighborhood Technology Resource CenterDolton West SD 148Bloom Township HSD 206Illinois Alliance of Boys and Girls ClubsCities in Schools Aurora 2000Chicago Arts Partnerships in EducationProviso Leyden Council for Community Action National Museum of Mexican Art

Gary’s FY10 Grants Beacon Street Gallery and Performance Co.

Round Lake Area SD 116Freeport SD 145Jane Addams Hull House AssociationCCSD 65 (Evanston)Waukegan SD 60

Grantee Responsibilities Implement the program in the approved proposal

Make no programmatic changes without filing an amendment

Do not change hours of programming Do not make major changes in staff levels without

permission, especially related to administrative salaries or instructional salaries Do not change/add/delete schools approved in proposal

Responsibilities Follow Program Specific Terms of the Grant, RFP

Attachment 13

Maintain attendance records

Maintain the size and scope of the program throughout the lifetime of the grant

Gather data as required for the Profile and Performance Information Collection System (PPICS) reporting for the Annual Performance Report to USDE

***Call your consultant if you have questions

Amendments Programmatic—Adding/changing staff,

programmatic changesDo as needed during the yearDo before any change is madeDo not change schools

Fiscal—Cells within budget change by $1000 or 20% whichever is greater; opening a new cellDo before the change is madeDo not wait until end of year

Amendments require a minimum of 30 days before the end date of the grant

Out of State Travel 50 or more miles from Illinois’ borders No out of state travel without prior permission

from ISBE Submit request on form to be accessed online at

www.isbe.net/21cclc Request should come from the fiscal agent, not

the individual school or person Do not schedule airfare, hotel, etc., until

permission is received. USDE 21st CCLC Summer Institute travel is

exempt from this requirement.

Projected Numbers of Students

If projected numbers change by 10%, either more or less, send ISBE a letter to indicate this for the permanent file.

If not, ISBE auditors will cite this exception when auditing.

PPICS FY09 Due Date All data must be updated, entered, and

certified by November 2, 2009.

Funds will be frozen for projects that do not complete the APR by this time.

PPICS Requirements FY10 Cohort

Complete only the Grantee Profile by November 2, 2009.

Refer to program binder for PPICS reporting requirements for FY10 and put systems into place at this time for reporting summer 2009 and school year 2009-2010 data, i.e., for the FY10 APR.

PPICS Reporting Three milestones were established this year and

will continue in FY10. ISBE/LPA will review timelines and provide more

information.

LPA will provide tips and assistance.

Funds are currently frozen for some projects because milestones were not met.

Yearly Activities Monthly Webinars

Mandatory Evaluation and Sustainability Workshops

Monitoring and Site Visits

ISBE Compliance Audits

Yearly Activities PPICS Assistance

Quarterly Newsletter

Quarterly Professional Development Advisory Group (PDAG) Meetings

21st CCLC List Serv Postings

Statewide Evaluation (NIU)

Important FY10 Dates October 2009

Evaluation WorkshopsMonitoring Visits (ongoing through February)Lights ON! Afterschool, Oct. 22

November 2, 2009PPICS completed and certified

January 2010Sustainability WorkshopsMott State Networks Meeting

Important FY10 Dates February 2010

9-11, NCLB Conference, Chicago17-20, Foundations Conference, Jacksonville, FL

April 201013, Spring Workshop, Oak Lawn; Continuation

Applications distributed19-21,National Afterschool Association

Conference, Washington, DCPPICS reopens for FY10 data

Summer Activities

July-August 2010FY11 Continuation Applications, July 1 Summer Institute--TBA

ISBE Monitoring VisitsConducted by LPA

Fidelity to Proposal FY07, FY08, and FY09 grantees to be visited No surprises Public documents Training held by webinar on August 25,2009

Archived at https://portal.learningpt.org.isbe21cclc/public

Fidelity to PPICS PPICS Fidelity Rubric

Quality Programming Observation of Activities

Important Contact Information Springfield Office—217.524.4832

Marci Johnson, Division Supervisor, marjohns@isbe.net Gail Meisner gmeisner@isbe.net Gary Miller gmiller@isbe.net Pam Bokamp, pbokamp@isbe.net

Learning Point Associates —630.649.6696 PPICS assistance-866.356.2711 https://portal.learingpt.org.isbe21cclc/public

ISBE Website— www.isbe.net/21cclc

Forms Announcements

Questions???