NOTICE is hereby given that a meeting of Council will be held on 20th November 2012 in the Council Chambers, Hutchison Street, Coober Pedy, commencing at 7.00p.m.

…………………………………………. Dated: ………………………………. Phil Cameron Chief Executive Officer

AGENDA

AGENDA FOR THE COUNCIL MEETING TO BE HELD ON 20 NOVEMBER 2012

IN Council Chambers

TABLE OF CONTENTS ITEM NO SUBJECT PAGE NO 1. ATTENDANCE RECORD…………………………………………………………………..1 2. APOLOGIES...............................................................................................................1 3. PROCEEDINGS..........................................................................................................1

3.1 CONFIRMATION OF MINUTES.........................................................................1 3.2. BUSINESS ARISING..........................................................................................1

3.3. MATTERS LAYING ON THE TABLE………………………………………………2 4. MAYOR'S REPORT....................................................................................................3 5. REPORTS...................................................................................................................5

5.1. WORKS..............................................................................................................5 5.1.1 Works Department Report For The Month Of October 2012 .............5

5.2. ELECTRICITY ..................................................................................................11 5.2.1 Electricity Supply Report For The Month Of October 2012 .............11

5.3. WATER/SEWERAGE.......................................................................................15 5.3.1 Water Supply Report For The Month Of October 2012 ....................15 5.3.2 Water Supply Totals For The Month Of October 2012 .....................17

5.4. COMMUNITY/ENVIRONMENT ........................................................................19 5.4.1 Family Recreation Hub - Monthly Status Report ..............................19 5.4.2 RDAFN Report For The Month Of October 2012 ..............................21

5.5. ADMINISTRATION...........................................................................................23 5.5.1 Christmas - New Year Office Closure................................................23 5.5.2 Country Arts SA Creative Communities Partnership

Program ...............................................................................................25 5.5.3 Oz Minerals Oval - Cricket Pitch ........................................................27 5.5.4 Deed Of Access To EML 5505............................................................29 5.5.5 Delegation Manual - Electricity (General) Regulations 2012 ...........31 5.5.6 Disposal Of Land And Assets Policy ................................................33 5.5.7 Elected Members Allowances & Support Policy ..............................35 5.5.8 Flag Flying Policy ...............................................................................37 5.5.9 Procurement Policy ............................................................................39 5.5.10 Signage Policy.....................................................................................41 5.5.11 Waste Water Treatment And Disposal Policy...................................43 5.5.12 Regional Development Australia Fund .............................................45 5.5.13 Visitor Information Centre - Booking System...................................47

5.5.14 Water For Growth Project...................................................................49 5.5.15 Progress Of Constitutional Recognition...........................................51 5.5.16 Coober Pedy CWMS Project - Seed Funding....................................55 5.5.17 Social Media Policy.............................................................................59 5.5.18 Workplace Relations Policy ...............................................................61

5.6. FINANCE..........................................................................................................63 5.6.1 Certification Of Financial Statements ...............................................63 5.6.2 Community Donations 2012/2013......................................................65 5.6.3 Bank Reconcilliation For The Month Of October 2012 ....................69 5.6.4 Payments For The Month Of October 2012.......................................71

6. DEPUTATIONS.........................................................................................................79 7. QUESTIONS ON NOTICE ........................................................................................79 8. QUESTIONS WITHOUT NOTICE.............................................................................81 9. PETITIONS ...............................................................................................................81 10. MOTIONS ON NOTICE.............................................................................................81 11. COMMITTEE MINUTES…………………………………………………………………..81 12. DELEGATES REPORTS ..........................................................................................82 13. NEXT COUNCIL MEETING ......................................................................................82 14. CLOSURE.................................................................................................................82

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AGENDA

OPENING

1. ATTENDANCE RECORD

1.1 Present Councillors

In Attendance

2. APOLOGIES

3. PROCEEDINGS

3.1 CONFIRMATION OF MINUTES

Minutes of the Council Meeting – 16th October 2012. Model Resolution That the minutes of the Council meeting of 16th October 2012 be adopted as a true and accurate record of that meeting.

3.2. BUSINESS ARISING

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3.3. MATTERS LAYING ON THE TABLE

Wastewater Treatment and Disposal Policy. Flag Flying Policy

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4. MAYOR'S REPORT

Oz Minerals have advised that they have now received the information they have been waiting for from BHP in relation to the electricity extension. Oz are now crunching the numbers to see if and how they stack up in regards to assisting Coober Pedy with grid connection. Greg Burns advises that Oz Minerals hope to be in a position to report to Council on their ability to assist with grid connection by the December meeting.

I have contacted Brad Gaye from KPMG and advised him of this development and they are ready to recommence work on this project as soon as the information is received from Oz Minerals.

I have received a table book commemorating the 10th anniversary of REX. The book is signed by Warrick Lodge from REX and the inscription thanks Council for their support throughout the past 10 years. The book will be on display at the Council meeting for anyone who wishes to have a look.

The ordinary meeting of Council is scheduled for the 15th January 2013. The CEO has asked that this meeting be rescheduled until the following Tuesday the 22nd because of problems caused by the Christmas New Year Break.

To hold the meeting on the 15th the agenda would need to close on the 8th. Phil and Jan would be back at work on the 2nd but Damien does not start back until the 7th and Phil the 18th.

As the January meeting will include a budget review I concur with the CEO that it would be beneficial to reschedule the January 2013 meeting until the 22nd January conditional that we are able to advise the public of the change of date in the final edition of the Coober Pedy Regional Times, and we are going to have a quorum for the that date.

If Council agree I will require a resolution.

Media Commitments this month:

Channel 603 Weather Channel re general chat about Coober Pedy.

Steve Baines Mayor

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5. REPORTS

5.1. WORKS

5.1.1 Works Department Report For The Month Of October 2012

Report to: Council From: Jan van der Merwe, Works Manager Date: 20/11/2012 Subject: Works Department Report for the month of October 2012 File: GR.689 Purpose of Report For Information Report Bitumen Seal A letter was sent to the contractor and aggregate from our quarry is now being brought into the depot and some of our back orders can now be fulfilled. The kerbing and water outlet in front of the Desert Cave Hotel has been repaired. The Opal Inn and Desert Cave Hotel want their parking areas covered with aggregate. This is on hold at the moment until there is sufficient stock of aggregate in the yard. Dust Suppression The dust storms have started and many residents have requested watering to combat the dust. Open Surface Roads Various driveways were graded during this month. The Old South, Oodnadatta and Breakaways Roads have been graded. Some dirt roads have had their verges upgraded to accommodate the possible storm water. The edge of the bitumen on the Oodnadatta Road had to be repaired.

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Periodical maintenance grading was done on Matrix Avenue, Old Water Tank and Harlequin Roads. Work has started on German Hill Road again, but had to be stopped because of the lack of aggregate. Survey work was done on Grey Street in view of it being sealed in the near future. The Water Supply is lowering the water services in this area. Sealing will commence as soon as the roads have been repaired and the suitable aggregate has arrived.

PRIVATE WORKS – OCTOBER 2012

DOG AND CAT MANAGEMENT SUMMARY OCTOBER 2012

Cats Destroyed 17

Dogs caught – returned to owner before impounded 0

Dogs Impounded 24

Dogs to New Owners 2

Dogs to Returned to Owners 5

Dogs Destroyed 17

Tick Treatments 5

Dogs Boarding 1

NAME DESCRIPTION AMOUNT Inc. GST

B. Lesue Dogs Boarding 720.00 T. Lauder Dog Boarding 105.00 K. Clark Skip Bin Hire - Weekly 160.00 A. McCormack Property Boundary Pegs Location 40.00 Opal Funerals Grave Digging 1000.00 C. Warrior Dogs Boarding 150.00 G. Spencer Skip Bin Hire - Weekends 100.00 A. Lanco Sundry Purchases 27.00 G. Kyle Machinery Hire 196.90 Waste Depot Fees Charged 4,180.00 Skip Bins Commercial Rubbish 2,240.00 Green Wheelie Bins Commercial Rubbish 7,353.50 TOTAL $16,272.40

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Mini Gems and School They did not require any work this month. Airport The sealing of the new apron is still only 98% completed. The final layout has arrived and the apron will be painted during November. Aircrafts are now using the new apron and it is standing up to the tyre pressures. Depot and Workshop Services were completed on some vehicles and machinery. Ongoing maintenance is being carried out during the month. The Mini Mixer is finished and was first used at the CEO’s shed with some concrete for the desalination plant being the next job, working A1.

QUARRY AND DEPOT YARD INFORMATION – October 2012

SALES COUNCIL USE RECEIPTS Product Tonnes $ Ex GST Product Tonnes Product Tonnes

7mm Agg 0 0 7mm Agg 7 mm Agg 99.22

10mm Agg 3.87 238.98 10mm Agg 0.41

20mm Agg 1.62 100.04 20mm Agg 7.20 20mm Agg 47.78

50mm + Agg 13.64 806.81

Quarry Sand 9.12 307.07

Red Sand 6.06 132.17 Red Sand 15.00

Phillipson Sand 0.70 37.80

Caddi Sand 5.49 258.75 Caddi Sand 7.41 Creek Gravel Unscreened 2.44 78.08

Garden Loam 5.04 221.76

Biscuit 10.00 160.00 Biscuit 84.00

TOTAL 57.98 $2341.46

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The weighbridge approaches are on the agenda as soon as the aggregate arrives and time permits. The road train water trucks were destroying the present seal on the Depot driveway and this has now been re-sealed with leftover material. This new entrance driveway road should last a few years. Old Town Hall The old carport was taken down and it will be erected at the Depot to provide shade for Staff cars. Instead of people camping at the old hall now, it has led them to camp in front of the Council Chambers. I spoke to them on numerous occasions and have been confronted by anti social behaviour. One Sunday they even had a BBQ fire going; it must be because they knew the other BBQ had been vandalized and covered in faeces. They did put the fire out when I asked them to. We are currently liaising with SAPOL in regards to working out solutions in relation to itinerate camping, littering and Dry Zone issues. Waste Depot The new Garbage Truck is in the process of being ordered. The procurement will be done by LGA’s procurement team. Cemetery There were two funerals this month; Council staff digs the grave plots and fills in when funerals are completed. Lions Park and Children’s Playground These areas continue to be a problem. The gate at the Gazebo was broken off and thrown away. Someone has used the BBQ plate as a toilet and left faeces spread around on it. Work will soon commence on the Playground extension. Umoona Community The entrance to the offices was re-sheeted with Tiger Park material. Concrete kerbing will be done in the near future to replace the broken lengths of concrete. Quarry At long last, aggregate is being delivered into the depot yard.

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A meeting was held with the Air Force personnel about the Quarry lying in the Woomera restricted area. Council staff and the quarry contractor have to register with them to enter the area. This has been done. The subject of outsiders using the Old South Road and helping in the destruction of this road was also brought up at the meeting. A lady from Adelaide; a delegate of PIRSA, said she will look into this. They apparently give the Miners certain roads to travel on and they have to adhere to this agreement. She will get back to me in time.

General If there are any small items that need attention, it would be appreciated if Councillors could advise me via my email address: jvandermerwe@cpcouncil.sa.gov.au A call to Vonnie or Faye on P: 8672 4626 to make out a Works Order Request for any problems will get quick results. Staff Information I attended a Project Management Course on the 4th and 5th of this month. Four staff members attended TAFE for the theory section of a Chain Saw Course and the practical at the dog pound, sawing through dead trees on the property. FOR INFORMATION

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5.2. ELECTRICITY

5.2.1 Electricity Supply Report For The Month Of October 2012

Report to: Council From: Graeme Norton, Electricity Distribution Supervisor Date: 20/11/2012 Subject: Electricity Supply Report for the month of October 2012 File: GR.689 Purpose of Report For Information Report Distribution Line Work Removed old service pole in Flat Hill Road. Crane hire to a property in town. Delivered water to the bore twice this month. Bored hole and erected Telstra pole. Removed light column in Malliotis Boulevard. Changed X arm in Kent Street. Changed X arm and three phase over under/service in Hutchison Street. Replaced broken tap in Linksky Close. Removed balloons from H.V. line in Robins Boulevard and Ward Street. Repaired and replaced street lights. Run an ABC in Aylett Street. Bored hole and erected pole in Aylett Street. Strung an ABC in Aylett Street. Disassembled old car park. Replaced PE cell in playground. Removed open wire in Aylett Street. Tapped up new services. Cleaned up old run in Aylett Street. Attended a Chainsaw Course. Replaced air conditioner in dog pound. Continued with vehicle maintenance. Changed two X arms in Tierney Street. Cut trees in Kent Street. Changed X arm in Big Johns Road. Cut tree down at school. Replaced cracked unsafe single phase service in North West Ridge Road. Installed a three phase service in Italian Club Road. Installed a single phase service in Cactus Court. Removed poles in Aylett Street.

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Removed two wires in Cactus Court. Installed two lights in Aylett Street. Removed service pit from Brewster Street. Completed a public lighting night patrol on the 24th. Attended a call-out to a commercial property in McKenzie Road. Bunded transformers. Attended a call out in Potch Gully. Prepared material and changed DF 410 on German Gully Road. Carried out disconnect and connections of power and water throughout the month. Assisted with a blower move. Changed LV X arm in German Hill Road. Upgraded a service in Beinke Drive. Removed foreign object from LV mains in Pierce Street. Sprayed caterpillars at North West Ridge Road. Continued with maintenance at the depot. Work Completed by Electricians OHS&W RCD Testing – Triangle Compound, Works Depot. Tag Testing – Triangle Compound, Works Depot, Dog Pound, Workshop. Emergency Lighting Testing – Workshop. New Installations Two single phase meters in Stuart Street and Potch Place. Properties Installed single phase meters on Thrower Close, Cactus Court, Marks Close and Paxton Road. Maintenance Maintenance on Air Conditioner at Water Supply Bore. Replaced capacitor on Water Supply portable Genset. Decommissioned old control wiring on RO1. Rewired control circuitry on RO1. Reinstated wiring to Air Conditioner at Dog Pound. Replaced damaged conduit on Depot Screening Plant. Isolated pump 12 supply at Water Supply Bore. Fault finding on RO1. Wired new shed and rewired existing mains etc at CEO Dugout.

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Notice of Faulty Electrical Installation Non Compliant installations on properties in German Hill Road & Linsky Close. Existing Non Compliant reminders sent. Private Works Charges for the month totalled $1,343 included crane hire and cutting down of a tree at the school. Generation – Planned and Unplanned Outages There were no outages this month. Power Station Jayden Watts was on call for three weeks while Geoff Ferguson was on leave. The usual services due or any repairs required on the gensets were completed by Jayden Watts. Dave Sanders continued with the cleaning, checking the fuel and stores. Wind Turbine - running OK at this stage only stopping when there is no wind. Distribution - Planned Outages There were 5 planned outages this month: Installation of an additional meter, 1 customer was without power for 1 hour, Four metering upgrades – 4 customers were without power for 1 hour each. Distribution – Unplanned Outages There was only one unplanned outage this month: Lighting strike hit two TF’s – three customers were without power for 121/2 hours. Quotations There was one quotation this month:

• Additional single phase meter in Potch Place. General Information Connections and disconnections of power and water were completed as required on Work Order Requests as well as disconnections for final and non-payment of accounts. Vehicle and general maintenance is ongoing.

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Staff Information Pierre Strzabala was Acting Distribution Supervisor while Graeme Norton was on leave. Vonnie Ferguson was on leave for three weeks. Gavin Talbot was on annual leave for one week. Billy Palmer was at Trades School for one week this month. Electel staff is still being utilised. FOR INFORMATION

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5.3. WATER/SEWERAGE

5.3.1 Water Supply Report For The Month Of October 2012

Report to: Council From: Phil Van Poorten, Water Supply Manager Date: 20/11/2012 Subject: Water Supply Report for the month of October 2012 File: GR.689 Purpose of Report For Information Report Weekly: Bore Run Inspections & Readings Twice Weekly. Monthly: Complete and Document all Readings of Water Supply

Records for October 2012 Water Samples to Bolivar Desal: Plant Ops daily General maintenance RO 2 pre-treatment issues with turbidity Install Hydrovane compressor Reticulation: Pipe Locations for various Departments.

(4) Poly pipe leaks, total year to date (9) 2 meter changes, three new services

Renewed 5 services Grey Street Bore: Maintenance as required

Genset Oil Change Remove bore pump 12 Send bore pump 12 off for maintenance

SR11 Pipeline: Maintenance as required. Pipeline scour/air valve checks S.T.P: Weekly readings and maintenance. Brew and dose bio remedy 301 Manhole checks sewer mains Dump point blockage fixed Clean out drying beds

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Umoona: Weekly readings and checks Sewer inspections Private: Umoona (sewers) $396.00 Oxiana Vac Truck $18,727.50 Sludge dumping fee $440.00 Standpipe water sales $18,852.42 Private works $1,700.00 Total $40,115.92

ANTICIPATED WORK for November 2012

Weekly: Bore Run Inspections & Readings, Twice Weekly Monthly: Complete & Document Readings of all Water Supply

records for November 2012 Water Samples to Adelaide Lab.

Desal: Daily Plant Ops.

General maintenance Reticulation: New Services as required. Work orders as required. Renew non-working valves ongoing. Mains valves checks & cleans Renew leaking services & mains as required Bore: Maintenance as required. Genset oil change Install pump 12 and transducer Run tests for draw down and well recovery results SR11 Pipeline: Maintenance as required. Scour valve checks Air valve checks S.T.P: Weekly readings. Dose Bio Remedy 301. Vac-truck run-Oxiana Depot Maintenance Umoona: Weekly readings and inspections. Maintenance as required. Dose Bio Remedy 301 FOR INFORMATION

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5.3.2 Water Supply Totals For The Month Of October 2012

Report to: Council From: Phil Van Poorten, Water Supply Manager Date: 20/11/2012 Subject: Water Supply Totals for the month of October 2012 File: GR.689 Purpose of Report For Information Report

RAW WATER This Month Year to Date

1. SR12 MONTH 2. SR13 MONTH 3. Total pumped from bores 4. Bore line Usage

11.00 39,799.00 39,810.00

37,798.00 123,331.00 161,129.00

PROCESS WATER This Month Year to Date 2. Treated water, Old plant New plant Total

15,863.00 12,600.00 28,463.00

57,533.00 48,067.00 105,600.00

3. Triangle Oval Usage 0 0 4. Overall Recovery Rate 71.49% 65.53%

TOWN CONSUMPTION This Month Year to Date 5. Town Meter throughput 24,967.00 100,643.00 6. Water Sales 18,208.65 77,476.17 7. Difference town meter /water sales 6,758.35 20,166.80 8. Average daily consumption - Peak Day - Lowest Day

805.38 940.00 684.00

818.23 960.00 661.00

Town Consumption Analysis This Month Year to Date % A) Domestic 9,267.65 38,360.60 50.90 B) Commercial 6,547.10 29,784.30 35.95 C) Internal 2,393.90 9,331.30 13.15

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Sewerage plant Monthly Total M3 Year to date M3 Effluent Inflow 3,744.00 17,327.00 Treated outflow 3,329.00 15,069.00 School 302.00 1,039.00 Triangle 2,840.00 10,680.00 Hospital 0 0 umoona 0 110.80 STP wasted 187.00 1,190.70 Effluent sales 3,142.00 11,829.80 Billed 0 0

FOR INFORMATION

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5.4. COMMUNITY/ENVIRONMENT

5.4.1 Family Recreation Hub - Monthly Status Report

Report to: Council From: Tanya Lauder, Child Community Links Officer Date: 20/11/2012 Subject: Family Recreation Hub - Monthly Status Report File: GR.689 Purpose of Report For Information Report Pursuant to the resolution by Council at its meeting held on 18th January 2011, please find detailed below the status of developments associated with the Family Recreation Hub project. • Timer for lights to be looked at by electricians

• 6 CCTV cameras have arrived, installation still to be scheduled.

• Panels for tyres are being fabricated. Approximate completion date is

21/11.

• Due to the death in the Aboriginal community the Aboriginal art work on panels is still to be completed. 3 more artists’ panels to be completed and then a catalogue of works will be developed.

• Spoke to Desert Rainbow – Painting Contractors regarding painting over graffiti on Toilet and Fence. He is waiting for some decent weather to slot the work in. Viesturs is waiting for the toilet and fence to be painted before continuing with the school kids on a signage strategy for the tyres and toilet fence; it will be submitted to council for approval.

• Footings for Midi Space Net to be done 12/11 to 14/11. Viesturs is flying in on 12/11 and leaving 14/11. Landscape Construction Service will return in 3 weeks to set up space net.

• Tanya and Sophie applied for Premiers Grant for shading for Skate Park with costings from Viesturs.

• Viesturs is finalising stage 2 costings.

FOR INFORMATION

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5.4.2 RDAFN Report For The Month Of October 2012

Report to: Council From: Carmelo Crisa, Far North Economic Development Manager Date: 20/11/2012 Subject: RDAFN Report for the month of October 2012 File: GR.689 Purpose of Report For Information Report Regional Development Australia Far North (RDAFN) has just released its revised "Roadmap" for the region. The Roadmap is designed to provide succinct information on the regions' economic, environment and social vision and identifies strength, weaknesses and opportunities that exist in the region. Regional Development Australia (RDA) committees have a key role to play in shaping infrastructure investment to meeting regional needs during Rounds Three and Four of the Regional Development Australia Fund (RDAF).The Minister for Regional Australia, Regional Development and Local Government, the Hon Simon Crean MP, announced the funding rounds this week, inviting applicants to submit Expressions of Interest (EOIs) for the projects that will support local economies, build dynamic communities and enhance livability across the country. Meetings During this month I attended several sector meetings. Far North Health Advisory Board Outback Working Party Sports and Rec Youth Sector network Advantage SA Awards RDAFN Staff meeting Opal Symposium School Governing Council FOR INFORMATION

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5.5. ADMINISTRATION

5.5.1 Christmas - New Year Office Closure

Report to: Council From: Phil Cameron, Chief Executive Officer Date: 20/11/2012 Subject: Christmas - New Year Office Closure File: GR.689 Purpose of Report To endorse opening service provision hours during the Christmas/New Year period in relation to the Main Office. For information, consideration and resolution by Council Report In line with Council policy 1.12 it is proposed that the Council Administration Office be closed from Tuesday 25th December 2012 to Tuesday 1st January 2013 inclusive in regards to normal service activities. The office will re-open as usual on Wednesday 2nd of January 2013. The visitor information centre will be open between the hours of 10am to 1pm during this period (with the exception of Christmas day) and the front counter will be staffed during those hours on the 27th, 28th and 31st of December 2012 should any customer wish to make a payment of an account. Employees are to take their time off as Annual Leave or accrued RDO’s. There will be outside staff at the Council depot to provide minimal essential services during the period. An advert will be placed in the Coober Pedy Regional Times notifying residents of the office closure and relevant emergency contact numbers. Management Plan Drivers Strategic Plan Reference • Goal 5 – Sustain Local Government Services Finance / Budget • Nil

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Risk / Asset Management • Low risk to normal services Recommendation That Council provides the following services during the 2012 Christmas/New Year break in regards to the main Administration Office:- ●Operation of visitor information between the hours of 10am to 1pm (with the exception of Christmas Day). ●Operation of the customer service front counter between the hours of 10am to 1pm on the 27th, 28th and 31st of December. That an advert be placed in the local paper notifying residents of the office closure and relevant emergency contact numbers. FOR INFORMATION, CONSIDERATION AND RESOLUTION

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5.5.2 Country Arts SA Creative Communities Partnership Program

Report to: Council From: Phil Cameron, Chief Executive Officer Date: 20/11/2012 Subject: Country Arts SA Creative Communities Partnership

Program File: GR.689 Purpose of Report To consider the merit of partnering with Country Arts SA For information, consideration and resolution by Council Report Country Arts SA have launched their Creative Communities Partnership Program and are now inviting expressions of interest from regional communities (EOI due by Friday 14th December 2012) to consider partnering with them to employ a dedicated Arts and Cultural Development Officer. Arts and Cultural Development Officers assist the development of activities, projects and programs in consultation with their local community, arts and cultural groups and regional artists to build capacity via:- ●Facilitating arts and cultural funding opportunities ●Disseminating information about arts and cultural initiatives ●Building and sustaining networks ●Collaborating with relevant non arts sectors to assist cultural development outcomes. Partnering organisations (eg Council) are expected to contribute a minimum of 50% of salary and on-costs with a view of fully funding the position after a 3 year period. The cost of a full time position could amount to the following:- Salary and on-costs $69,000 Administration $5,000 Vehicle & Travel $5,000 Total $79,000 Less 50% salary from Country Arts $34,500 Net cost to Council $44,500 Comments ● Funds are limited and there is no amount set aside in the 2012/13 budget ● The position need not be equal to a full time equivalent ie could be filled

part time

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● Only two (2) organisations will be selected to participate in the program in SA

● Little scope to share the position with other regional Councils due to our isolation

However there maybe other organisations or agencies in Coober Pedy that could be involved in a partnership agreement?

● Has Council the capacity to fully fund such a position after 3 years? – Council is still waiting for finalisation of its revised strategic and long term financial plans.

Perhaps Council requires a more diverse position description that includes arts, culture, special events and grant writing? A position of this type would be highly valued within the community and would add to the social wellbeing of the local residents. It maybe pertinent to wait for the outcomes of Council’s strategic and long term financial plan reviews before committing to a further position within the organisation? Also Council maybe able to solicit further general purpose grant funds from the SA Grants Commission when it puts in its submission in regards to the 2013/14 allocation. Those funds could go towards a further position? With annual events such as opal festival, breakaways bolt and the horse races and also the oncoming centenary celebration during 2015 it maybe feasible to mix a position (perhaps part time) that includes other roles such as arts, culture and general grant writing? Management Plan Drivers Strategic Plan Reference • Goal 1 – Enhance the economic prosperity of Coober Pedy • Goal 2 – Improve the social wellbeing of Coober Pedy • Goal 3 – Upgrade the visual amenity of Coober Pedy without

compromising its character Finance / Budget • No funds for a position included in the 2012/13 budget Risk / Asset Management • Low risk if demonstrated in the long term financial plan as viable Recommendation That Council consider the viability of a multi-function position in regards to arts, culture and special events as part of its planning process for the 2013/14 financial year. FOR INFORMATION, CONSIDERATION AND RESOLUTION

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5.5.3 Oz Minerals Oval - Cricket Pitch

Report to: Council From: Phil Cameron, Chief Executive Officer Date: 20/11/2012 Subject: Oz Minerals Oval - Cricket Pitch File: GR.689 Purpose of Report To consider the installation of a cricket pitch For information, consideration and resolution by Council Report At the October general meeting Council resolved to give in principle support for the installation of a suitable cricket pitch on the Oz Minerals oval, subject to the further details being worked out for presentation back to Council for final consideration. Progress to date has included:- ●Conformation that Darrel Borrett will sponsor the supply, laying and finish in regards to the concrete for the pitch ●Oz Minerals have been approached to sponsor the supply of a synthetic pitch ●IMX has indicated that they will contribute sponsorship in the amount of $2,000 which should cover the site preparation costs. Darrel Borrett has requested signage to identify his companies sponsorship towards the project. It is suggested that individual signs be placed on the inside of the oval fence to recognise all the sponsors. Management Plan Drivers Strategic Plan Reference • Goal 2 – Improve the social wellbeing of Coober Pedy and strategy 2.6

to invest in sport, recreation and leisure infrastructure and programs. Finance / Budget • Project costs estimated to be in the amount of $20,000 or less to be

funded via sponsorship. Risk / Asset Management • Pitch designed to be covered during the football season to reduce the

risk of injury

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Recommendation That Council authorises works to be carried out for the installation of a suitable cricket pitch on the Oz Minerals oval using the sponsorship funds identified in the report to Council. That individual signs be erected to identify the companies that have contributed sponsorship towards the cricket pitch project. FOR INFORMATION, CONSIDERATION AND RESOLUTION

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5.5.4 Deed Of Access To EML 5505

Report to: Council From: Phil Cameron, Chief Executive Officer Date: 20/11/2012 Subject: Deed of Access to EML 5505 File: GR.689 Purpose of Report To authorise the signing/sealing of the Deed of Access to EML 5505 (Fitzgerald Dam Quarry) For information, consideration and resolution by Council Report The Department of Defence is seeking to establish a formal relationship with the Council to ensure that access to Extractive Minerals Lease 5505 (which is located inside the Woomera Prohibited Area (WPA)) occurs in a manner that protects the safety of Council and its contractor and ensures the integrity of the WPA. Therefore a Deed of Access has been developed by the Woomera Prohibited Area Coordination Office in relation to Councils quarry at Fitzgerald Dam. Council staff and the quarry contractor recently attended an information session held by the WPA Coordination Office in Coober Pedy. The usage of the Old South Road from Coober Pedy to the Quarry was discussed at the meeting as to who has the right to use that road etc. Usage of the road by persons other than the quarry operator (eg mining companies) presents an ongoing maintenance issue to the Council. Council’s Works Manager is following this issue up etc. Council will need to send details of any plant & machinery operating on that site, details of vehicles and trucks that access the site and copies of insurances etc with the signed agreement to the Coordination Office. As the agreement is between the Coordination Office and Council – Council will need to ensure that its contractor operating at the quarry site adheres to the terms and conditions of the Access Deed. Management Plan Drivers Strategic Plan Reference

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• Goal 5 – Sustain Local Government Services Finance / Budget • Nil Risk / Asset Management • Risk reduced in regards to safety of Council and its contractor with the

signing of the Deed of Access Recommendation That Council authorise the Mayor and CEO to sign and seal the Deed of Access between the Commonwealth of Australia and Council in relation to EML 5505 – Fitzgerald Dam Quarry. FOR INFORMATION, CONSIDERATION AND RESOLUTION

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5.5.5 Delegation Manual - Electricity (General) Regulations 2012

Report to: Council From: Phil Cameron, Chief Executive Officer Date: 20/11/2012 Subject: Delegation Manual - Electricity (General) Regulations 2012 File: GR.689 Purpose of Report To up date the delegation manual to include the Electricity (General) Regulations 2012 For information, consideration and resolution by Council Report At the October 2012 meeting Council delegated powers to the CEO in regards to the Electricity Act 1996. Since that time Michael Kelledy from kelledyjones Lawyers has also prepared a suitable draft instrument of delegation for consideration in relation to the Electricity (General) Regulations 2012. The delegations are done pursuant to Section 44 of the local Government Act to the person occupying the office of the CEO, which can be then further delegated. Management Plan Drivers Strategic Plan Reference • Goal 5 – Sustain local government services Finance / Budget • Nil Risk / Asset Management • Reduce governance compliance risks by updating the delegations

manual

(See over for Recommendation)

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Recommendation In exercise of the power contained in section 44 of the Local Government Act 1999 the powers and functions under the Electricity ( General) Regulations 2012 and specified in the proposed Instruments of Delegation contained in Appendix 19 are hereby delegated this 20th day of November 2012 to the person occupying the office of Chief Executive Officer subject to the conditions and or limitations specified herein or in the Schedule of Conditions. Such powers and functions may be further delegated by the Chief Executive Officer in accordance with Sections 44 and 101 of the Local Government Act 1999 as the Chief Executive Officer sees fit, unless otherwise indicated herein or in the Schedule of Conditions contained in each proposed instrument of Delegation. FOR INFORMATION, CONSIDERATION AND RESOLUTION

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5.5.6 Disposal Of Land And Assets Policy

Report to: Council From: Phil Cameron, Chief Executive Officer Date: 20/11/2012 Subject: Disposal of Land and Assets Policy File: GR.689 Purpose of Report To consider and adopt a policy in relation to the disposal of land and assets For information, consideration and resolution by Council Report Section 49(1)(d) of the Local Government Act 1999 requires Council to have a policy in regards to the disposal of land and other assets. Therefore a policy has been developed for Councils consideration and adoption based on a best practice policy template developed by the Local Government Association. Management Plan Drivers Strategic Plan Reference • Goal 5 – Sustain Local Government Services Finance / Budget • Nil Risk / Asset Management • Governance risk will greatly be reduced by the adoption of the policy Recommendation That Council adopts the Disposal of Land and Assets Policy as presented FOR INFORMATION, CONSIDERATION AND RESOLUTION

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5.5.7 Elected Members Allowances & Support Policy

Report to: Council From: Phil Cameron, Chief Executive Officer Date: 20/11/2012 Subject: Elected Members Allowances & Support Policy File: GR.689 Purpose of Report To revise the Elected Members Allowances and Support Policy For information, consideration and resolution by Council Report Council’s Elected Members Allowances and Support Policy requires a review and subsequent adoption by Council pursuant to Section 76 of the Local Government Act 1999. Post the November 2010 elections Council set the following allowances for its members:- Mayor $20,000pa Deputy Mayor $6,250pa Councillors $5,000pa The above allowances where set in accordance with the determination of the Remuneration Tribunal which classified Coober Pedy Council as a “group five” Council pursuant to Section 76 of the Act. Section 76(9) of the Act provides for the allowances to be adjusted on the first, second and third anniversaries of the periodic elections to reflect changes in the Consumer Price Index (CPI) under a scheme prescribed by the regulations. The second anniversary of the last periodic election is 12 November 2012. The adjusted allowances taking into account the prescribed CPI is:- Mayor $21,708pa Deputy Mayor $6,784pa Councillors $5,427pa The above allowances have been adjusted and reflected in the revised policy.

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Management Plan Drivers Strategic Plan Reference • Goal 5 – sustain local government services Finance / Budget • The relative increases contained within the 2012/13 budget Risk / Asset Management • Low risk if revised policy adopted by Council Recommendation That Council adopts the revised Elected Members Allowances and Support Policy FOR INFORMATION, CONSIDERATION AND RESOLUTION

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5.5.8 Flag Flying Policy

Report to: Council From: Phil Cameron Date: 20/11/2012 Subject: Flag Flying policy File: GR.689 Purpose of Report To consider the adoption of a Flag Flying Policy For information, consideration and resolution by Council Report Council via a notice of motion from Councillor Berry considered at its general meeting held in October 2012 whether to adopt a policy in relation flying the Australian flag especially for a local funeral event. It was resolved that this matter lay on the table pending a suitable policy being presented to Council for further consideration. A policy has been developed in relation to the protocols and operational guidelines for flying the Australian flag. Management Plan Drivers Strategic Plan Reference • Goal 5 – Sustain Local Government Services Finance / Budget • Nil Risk / Asset Management • Low risk Recommendation That Council adopt the Flag Flying Policy as presented. FOR INFORMATION, CONSIDERATION AND RESOLUTION

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5.5.9 Procurement Policy

Report to: Council From: Phil Cameron, Chief Executive Officer Date: 20/11/2012 Subject: Procurement Policy File: GR.689 Purpose of Report To consider and adopt a revised Procurement Policy For information, consideration and resolution by Council Report Councils current purchasing policy was adopted during May 2001 and had its authorisation levels to sign orders amended in June 2009. This policy refers to S13 of the Local Government Regulations 1993, which has now been superseded by S49 of the Local Government Act 1999. The Local Government Association (LGA) has named 2012 as the Year of Procurement for Local Government. As part of the Year of Procurement the LGA has developed a suite of best practice codes, policies and guidelines to help Councils achieve procurement excellence across the sector. Council’s current purchasing policy has been revised and replaced with a procurement policy based on the new model LGA policy. This policy updates Councils requirements under S49 of the Local Government Act 1999 and represents a best industry practice. Management Plan Drivers Strategic Plan Reference • Goal 5 – Sustain Local Government Services Finance / Budget • Nil Risk / Asset Management • Reduce compliance risk by updating policy pursuant to S49 of the Local

Government Act 1999 (See over for Recommendation)

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Recommendation That Council revoke the current Purchasing Policy – May 2001 and That Council adopt the Procurement Policy as tabled and presented to the meeting FOR INFORMATION, CONSIDERATION AND RESOLUTION

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5.5.10 Signage Policy

Report to: Council From: Phil Cameron, Chief Executive Officer Date: 20/11/2012 Subject: Signage Policy File: GR.689 Purpose of Report To consider and adopt a signage policy For information, consideration and resolution by Council Report Council considered a request for a tourism type sign to be erected at its general monthly meeting held during August 2012 and resolved that Council develop a draft Signage Policy for consideration at a future meeting. A Signage Policy for consideration by Council has been developed. The draft policy does refer to items such as information bays which are not physically in place at this point in time in Coober Pedy. However should one ever be erected in the future then the policy gives guidance to its possible operation and required standards. In general the policy promotes signage that complies with the Australian Standards and where relevant – Dept. Planning, Transport and Infrastructure (DPTI) guidelines and the Road Traffic Act. Also as a general statement Tourism Attraction Signs should meet SA Tourism requirements and the accommodation assessment criteria. Therefore any application for a tourism sign – reference will be made to the DPTI ‘Road Signage Guidelines – Guide to Visitor and Services Road Signs in South Australia’. Management Plan Drivers Strategic Plan Reference • Goal 1 – Enhance the economic prosperity of Coober Pedy Finance / Budget • Nil

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Risk / Asset Management • Reduce risk due to a guidance policy in place for signage applications Recommendation That Council adopt the Signage Policy as presented to the meeting. FOR INFORMATION, CONSIDERATION AND RESOLUTION

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5.5.11 Waste Water Treatment And Disposal Policy

Report to: Council From: Phil Cameron, Chief Executive Officer Date: 20/11/2012 Subject: Waste Water Treatment and Disposal Policy File: GR.689 Purpose of Report To adopt the Waste Water Treatment and Disposal Policy For information, consideration and resolution by Council Report Council at a special meeting held on the 8th of October 2012 considered the adoption of a draft policy in relation to Waste Water Treatment and Disposal. Some minor changes were made to the draft policy at the meeting however Council noted that the policy did not include an application procedure and fee in regards to the installation of a Waste Water Shaft. Therefore Council resolved to lay the matter on the table pending further information for its consideration. Since that meeting the following has been facilitated:- ●Minor changes were made to the Waste Water Treatment and Disposal Policy as discussed at the special meeting ●An application fee set in the amount of $98.00 was passed at the Council meeting held on the 16th of October 2012 – refer fees and charges schedule ●The development of an application form to install a Waste Water Shaft Management Plan Drivers Strategic Plan Reference • Goal 5 – Sustain Local Government Services Finance / Budget • Nil Risk / Asset Management • Policy adoption to reduce environmental and health risks

(See over for Recommendation)

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Recommendation That Council adopts the Waste Water Treatment and Disposal policy and associated procedures as presented to the meeting FOR INFORMATION, CONSIDERATION AND RESOLUTION

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5.5.12 Regional Development Australia Fund

Report to: Council From: Phil Cameron, Chief Executive Officer Date: 20/11/2012 Subject: Regional Development Australia Fund File: GR.689 Purpose of Report To consider a future project for next round of RDAF For information, consideration and resolution by Council Report The Federal Minister for Regional Development has recently announced that rounds three and four of the Regional Development Australia Fund (RDAF) are now available for expressions of interest (EOI) until the 6th of December 2012. Round three has grants between $50,000 and $500,000 and needs to be short listed in the top five projects by RDA Far North. Round four has grants between $500,000 and $15m and needs to be short listed in the top three projects by RDA Far North. Also a critical part of the grant applications is to address the assessment criteria including the leverage of alternative sources of funding. Council has no “shovel ready” project ready to go at this stage where an EOI could be submitted by the 6th of December 2012. Where to from Here:- Council has funds in the amount of $20,000 in its 2012/13 budget to facilitate a project to “shovel ready” status. It is now suggested that Council formally identify a project and get to the EOI stage. A possible project that has been previously mentioned is the old town hall which could be renovated and retrofitted for future community use. Funds could be spent on engineers reports, design work and to identify the projects future cost to be upgraded. Council could then look at grant funding streams to apply for including RDAF round five and the Enterprise Zone Fund – Upper Spencer Gulf and Outback.

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Also the Federal Election is due to take place during 2013 therefore funds may be available leading up to the election. Management Plan Drivers Strategic Plan Reference • Goal 2 – Improve the social wellbeing of Coober Pedy Finance / Budget • $20,000 available in the 2012/13 budget for this project Risk / Asset Management • Reduce future risks in regards to the old town hall by getting a project to

‘shovel ready’ status Recommendation That Council facilitate a project to achieve “shovel Ready’ status in regards to renovating the old town hall to a suitable standard to enable future grant applications to be made. FOR INFORMATION, CONSIDERATION AND RESOLUTION

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5.5.13 Visitor Information Centre - Booking System

Report to: Council From: Phil Cameron, Chief Executive Officer Date: 20/11/2012 Subject: Visitor Information Centre - Booking System File: GR.689 Purpose of Report For Information Report Council resolved at its meeting held on the 17th of July 2012 to make a written request to Regional Development Australia Far North (RDAFN) to investigate the feasibility of the Coober Pedy Visitor Information Centre charging commissions for bookings made on behalf of tourists and businesses and develop a business plan inclusive of a detailed SWOT analysis and projected annual earning. The RDAFN response referred Council to the South Australian Tourism Commission (SATC) for advice in regards to receiving information on online booking systems. Advice therefore has been received from the SATC which indicates that there is evidence that booking systems are a way forward and that they will help a visitor information centre (VIC) to increase its income via the earning of commissions - ( refer attached email for further details). Council also received a copy of a Tourism Research Australia – Destination Visitor Survey that was completed during April/May 2011 involving three visitor centres located within South Australia. This survey does give some statistics in relation to Potentially Bookable Product at those centres. A quarter (25%) of the respondents who spoke to staff were enquiring about product that was potentially bookable. In most cases (78% of those planning activities) visitors stated that they would not book the planned activities. Where booked, it would be directly with the operator. The growth of the internet has meant that distribution channels have become increasingly fragmented with customers in many instances believing that the best value for money is derived from dealing directly with the operator.

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Where to from here:- To investigate the feasibility of the Coober Pedy VIC charging commissions will require further detailed investigation by Council officers including:- ●What are the tangible benefits in having an online booking system? ●Which online booking package is best suited including getting a return on the investment? ●Drafting a potential business case for the installation of a suitable system. ●Computer and WEB interface requirements ●Identifying any budget allocations FOR INFORMATION

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5.5.14 Water For Growth Project

Report to: Council From: Phil Cameron, Chief Executive Officer Date: 20/11/2012 Subject: Water for Growth project File: GR.689 Purpose of Report For Information Report The following is an information update in regards to the Water for Growth Project. The Regional Development Australia Fund has sent a final draft of the Federal RDAF grant agreement to Council which has been signed by all parties. Council will now receive its first payment in accordance with milestone one in the amount of $45,500 with no GST applicable. Milestone two is due by the 21st of December 2012 and requests Council to have finalised the tender process, ordered the materials for oval and orchard irrigation projects and to have developed a project specific risk management plan. The second milestone payment is $200,000. LG Procurement has advertised the tender for the laying of the new pipeline section with a closing date of Friday 23rd of November 2012. This was done both in the local and Advertiser news papers. FOR INFORMATION

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5.5.15 Progress Of Constitutional Recognition

Report to: Council From: Phil Cameron, Chief Executive Officer Date: 20/11/2012 Subject: Progress of Constitutional Recognition File: GR.689 Purpose of Report For Information Report The Local Government Association has informed Council of recent developments in its campaign to achieve constitutional recognition and seeks Council’s support via a submission to the Joint Parliamentary Committee into Constitutional Recognition of Local Government. Copy of correspondence attached for Members information. FOR INFORMATION

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5.5.16 Coober Pedy CWMS Project - Seed Funding

Report to: Council From: Phil Cameron, Chief Executive Officer Date: 20/11/2012 Subject: Coober Pedy CWMS Project - Seed Funding File: GR.689 Purpose of Report To consider the acceptance of seed funding for the Coober Pedy CWMS project For information, consideration and resolution by Council Report Council at its meeting held on 21st August 2012 resolved that:- That Council approach LGA CWMS fund to investigate the possibility of implementing an expansion of the current waste water management system for the areas identified in the CWMS report to the August meeting. As a result the following outcomes have taken place:- ●Formal request sent to LGA CWMS scheme - Richard Gayler ●Site visit to Coober Pedy by Richard Gayler ●Notification that Council has been successful in obtaining seed funding for the design work to enlarge the current CWMS at Coober Pedy subject to certain conditions – initial funding of $80k to be given towards the project. There are two items of particular importance to consider being:- ●The clause on reimbursing the seed funding if Council defaults ie if Council has no compelling reason for failing to carry through (eventually) with the installation phase and ●The requirement to work through the Program Manager in all matters during the seed funded phases. Comment: Once a design has been completed Council could proceed with extending the current CWMS within its own time and available resources. Clearly by such action Council would be showing intent to install its scheme. Impact on Council’s long term financial plan should be marginal. On the other hand should Council wish to install a town-wide system say over a one or two year period, then Council would need to do a prudential review. It is too soon to answer or debate which solution is the best at this stage of the process, other than to state that Council are committed to implementing a town-wide scheme qualified by – in affordable stages.

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At the end of the day Council may qualify for some construction subsidy depending on the staging and timing of the project (ie when Council reaches the point of having to increase the capacity of the treatment and disposal facilities). Richard Gayler from the LGA CWMS funding scheme has identified two options for the commencement and procurement of a suitable design for the Coober Pedy CWMS. ●Option one is to establish a joint Council/LGA project team assisted by various known efficient and effective external providers – paid for by the seed funding. This option would be extremely cost effective and would produce the required outcomes to the satisfaction of Council and the LGA. Potential project savings could be up to 75% of option two. The main services to achieve a suitable design outcome have been broken down into eleven components which could all be facilitated to third party providers by the project team. ●Option two is to produce a scope of works and call a single tender for a consulting engineering company to do all of the required work. Based on previous recent LGA funded projects this option could cost upwards of $400,000. It is suggested that Council goes with option one as it is seen as extremely cost effective and recognises the very substantial potential cost savings to the subsidy fund. The writer has obtained advice from both Norman Waterhouse Lawyers and the LGA CWMS Manager in regards to Councils proposed new Procurement Policy and the following recommendations below are for Council’s consideration. Management Plan Drivers Strategic Plan Reference • Goal 1 – Enhance the economic prosperity of Coober Pedy • Goal 5 – Sustain Local Government Services Finance / Budget • Nil cost to Council – LGA CWMS to allocate an initial amount of $80k

towards the design project Risk / Asset Management • Expansion of waste water collection would reduce environmental and

health risks, while enhancing economic and social/community benefits (See over for Recommendation)

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Recommendation That the Council establish a project team for the Coober Pedy CWMS Investigation & Design Project (the Project), including the Local Government Association Program Manager as advisor, to be comprised of the following persons:- ●Richard Gayler, LGA CWMS Program Manager (advisor, no voting rights) ●CEO ●Finance & Administration Manager ●Water Supply Manager Council’s appointed Project Representatives on the Joint Project Team shall manage Council’s components of the design phase of the Project in consultation with the LGA CWMS Program Manager and in accordance with the LGA Conditions of Seed Funding:- 1. Survey 2. Digitising of existing system plans 3. Geotechnical investigation (primary areas) 4. System concept layout 5. Public consultation 6. Drainage design calculations and system verification 7. Treatment design 8. Water balance and disposal 9. Primary design drawings 10. Final design drawings 11. Scheme cost estimates The engagement of any external service providers in relation to the components of the project listed in paragraph 2 of this resolution must be in accordance with the Council’s Procurement Policy unless the Council resolves otherwise. FOR INFORMATION, CONSIDERATION AND RESOLUTION

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5.5.17 Social Media Policy

Report to: Council From: Phil Cameron, Chief Executive Officer Date: 20/11/2012 Subject: Social Media Policy File: GR.689 Purpose of Report To adopt a Social Media Policy For information, consideration and resolution by Council Report The use of social media is rapidly growing and is recognised by the Council as a legitimate business tool for providing information and the delivery of services.

The purpose of this policy is to set the boundaries for the appropriate use of social media by Council staff, elected members, contractors and volunteers when conducting Council business, interacting with the public and interactions which may affect the Council.

This policy applies to all Council staff, elected members, contractors and volunteers.

Further, it applies to:

• all email messages, email attachments and associated files;

• all instant messaging;

• all internet use, including pages viewed, files downloaded and messages posted from the internet;

• all podcasts, social networking sites (eg facebook, myspace, twitter, linkedin, flickr, you tube);

• text messaging;

• all other forms of social media. As it is not possible to expressly refer to or list the specific sites or kinds of social media outlets, the absence of a reference to a particular site or kind of social media does not limit the application of this policy.

This policy is not intended to cover personal use of social media where:

• the author publishes information in their personal capacity and not on behalf of, or in association with the Council; and

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• no reference is expressly or impliedly made to or about the Council or its business, its elected members, staff, contractors, volunteers, residents or council related issues.

Management Plan Drivers Strategic Plan Reference • Goal 5 – Sustain Local Government Services Finance / Budget • Staff training in relation to this policy is scheduled to take place in early

December 2012 Risk / Asset Management • Reduce risk of future human resource complaints, defamatory information

and embarrassment Recommendation That Council adopt the Social Media Policy as tabled to the meeting FOR INFORMATION, CONSIDERATION AND RESOLUTION

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5.5.18 Workplace Relations Policy

Report to: Council From: Phil Cameron, Chief Executive Officer Date: 20/11/2012 Subject: Workplace Relations Policy File: GR.689 Purpose of Report To adopt a Workplace Relations Policy For information, consideration and resolution by Council Report It is important that everyone who is a part of, or associated with, the District Council of Coober Pedy (Council) endeavour to create a positive atmosphere and supportive culture. It is important for all Council employees, Elected Members, consultants and volunteers to enjoy and feel safe at their workplace. Negative behaviour that interferes with an individual’s ability to enjoy and feel safe at their workplace will be dealt with in this policy. Negative behaviour may include, but is not limited to bullying; harassment; sexual harassment; racial discrimination; stereotyping cultures or behaviour; and intimidation. These behaviours need to be faced up to firmly and positively addressed. The objective of this policy is to provide information and set boundaries for employees, Elected Members, consultants and volunteers in terms of appropriate and acceptable behaviour in the workplace. This policy intends to create a positive, respectful and productive working environment. Council must focus their efforts on the skills and approaches in getting people to work together effectively to deliver the best outcomes for the greater community. It is important that all teams within Council are working harmoniously and effectively. To ensure this, this policy will alert and deal with any barriers that may arise between Management Plan Drivers Strategic Plan Reference • Goal 5 – Sustain Local Government Services Finance / Budget • Staff training is scheduled to take place during early December 2012

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Risk / Asset Management • Reduce the risk of future workers compensation claims and human

resource complaints Recommendation That Council adopts the Workplace Relations Policy as tabled to the meeting FOR INFORMATION, CONSIDERATION AND RESOLUTION

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5.6. FINANCE

5.6.1 Certification Of Financial Statements

Report to: Council From: Damien Clark, Finance & Administration Manager Date: 20/11/2012 Subject: Certification of Financial Statements File: GR.689 Purpose of Report For Information, Consideration and Resolution Report It is now a requirement pursuant to Regulation 14 of the Local Government (Financial Management) Regulations 2011 that a certification statement (in the prescribed form) be included in the Annual Financial Statements and be signed by the Chief Executive Officer and Principal Member of the Council. The certification statement indicates that Council’s Annual Financial Statements: • have complied with the Local Government Act, Local Government

Regulations and Accounting Standards • present a true and fair view of the Council’s financial position at 30 June

2012 • internal controls implemented by the Council provide a reasonable

assurance that the Council’s financial records are complete, accurate and reliable and were effective throughout the financial year.

Once the Annual Financial Statements have been presented to the Audit Committee and they are satisfied they present fairly the accounts of Council, the certifying officers will complete and date the certificate. This will then form the date of authorisation for the issue of the Annual Financial Statements which will then be tabled at a following Council Meeting. Recommendation That Council authorise the Mayor and Chief Executive to certify the 2012 Annual Financial Statements in their final form and sign the certification statement. FOR INFORMATION, CONSIDERATION AND RESOLUTION

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5.6.2 Community Donations 2012/2013

Report to: Council From: Damien Clark, Finance & Administration Manager Date: 20/11/2012 Subject: Community Donations 2012/2013 File: GR.689 Purpose of Report For Information and Consideration Report Applications have been received for the 2012/2013 Community Donations Program from 6 organisations totalling $16,445 of which donations totalling $10,650 have already been approved by Council (Race Club $2,150 and CP Miners Association $8,500). Applications for Community Donations closed on 13th November 2012. The 2012/2013 adopted budget provides for donations of $25,000. Taking expended funds into consideration, a total of $14,350.00 remains available for Community Donations. Applications that have not been considered until today total $5,795. A table comprising an edited version of the applications is included in the Agenda. Original applications and supporting documentation is included with the Agenda package. Elected Members are now required to assess each of the remaining applications against the Assessment Criteria listed.

FOR INFORMATION AND CONSIDERATION

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COMMUNITY DONATIONS 2011/2012

No. APPLICANT DONATION SOUGHT

($)

AUDITED FINANCIAL

STATEMENT

PROJECT/REASON SCORE

1 Coober Pedy Miners Association

8,500 N/A Office and administration support in running the association

Granted

2 Coober Pedy Amateur Racing Club

Application Received June 2011

Dealt with at June 2012 CM

1,800 in-kind

350 sponsorship

Yes $350 trophy sponsorship for event. $1,800 for in-kind assistance with track and grounds preparation & maintenance over the weekend

Granted

3 Coober Pedy Australia Day 2013 @ the Old Timers Mine (Trevor Berry)

Application Received 13/11/12

1,000 N/A To supply giveaways at the event, such as flags, caps, balloons etc. Also asking for use of crane for hoisting flags (wages)

4 Coober Pedy RSL Sub Branch

Application Received 13/11/12

2,500 Provided To pave and place bollards around present site of the flag pole and remembrance cross.

5 Coober Pedy Shooters Club

2,295 To be Provided To improve trap shooting equipment for the Shooters club to a competition level for both members and visiting shooters to learn, practice and compete with.

To replace a cash register to provide accurate treasurer records.

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2012/2013 Community Donation Assessment Criteria Donation funds available for dispersal: $14,350.00 Total allowed for in budget $25,000 Total of remaining applications: $5,795.00 Councillors should allocate a score between 1 - 6 for each application based on the information provided and in line with the following criteria: All points are awarded in line with Council’s ranking criteria as follows:

Project Criteria Points Projects which are of particular value to the residents of Coober Pedy

6

Projects which meet needs recognised as vital to this community

5

Groups which are largely reliant on the services of volunteers

4

Groups which are not adequately supported by other bodies

3

Groups which display initiative in finding other means of fund raising where it is feasible

2

Others

1

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5.6.3 Bank Reconcilliation For The Month Of October 2012

Report to: Council From: Damien Clark, Finance & Administration Manager Date: 20/11/2012 Subject: Bank Reconcilliation for the month of October 2012 File: GR.689 Purpose of Report For Information Report

Business A/c Grants A/c LGFA Invest Reserve A/c Trust A/c 190000010 190000110 190000410 190000220 290000020

Balance as per Bank Statement

599,282.16

185.38

356.23

11,483.64

8,238.60

Less Cheques not Presented

90,338.95

8,252.35

Sub Total

508,943.21

185.38

356.23

11,483.64

-13.75

Plus Deposits not banked

16,744.97

5,934.80

Sub Total

525,688.18

185.38

356.23

11,483.64

5,921.05

Balance as per General Ledger

525,688.18

185.38

356.23

11,483.64

5,921.05

Variance

0

0

0

0

0

FOR INFORMATION

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5.6.4 Payments For The Month Of October 2012

Report to: Council From: Damien Clark, Finance & Administration Manager Date: 20/11/2012 Subject: Payments for the month of October 2012 File: GR.689 Purpose of Report For Information Report Attached to this report is the payments made by Council for the month of October 2012. FOR INFORMATION

Chq/EFT Date Name Description Amount EFT10013 02/10/2012 PACIFIC PREMIUM FUNDING

PTY LTD 4TH INSTALLMENT -44030.37

EFT10014 02/10/2012 COUNCILLOR CARMELO CRISA

COUNCILLOR ALLOWANCE FOR THE MONTH OF SEPTEMBER 2012

-444.50

EFT10015 02/10/2012 COUNCILLOR STEPHEN STAINES

COUNCILLOR ALLOWANCE FOR THE MONTH OF SEPTEMBER 2012

-444.50

EFT10016 02/10/2012 COUNCILLOR ROSE-MARIE BERRY

COUNCILLOR ALLOWANCE FOR THE MONTH OF SEPTEMBER 2012

-444.50

EFT10017 02/10/2012 COUNCILLOR ROBIN WALKER COUONCILLOR ALLOWANCE FOR THE MONTH OF SEPTEMBER 2012

-444.50

EFT10018 02/10/2012 COUNCILLOR DAVID BOWMAN

COUNCILLOR ALLOWANCE FOR THE MONTH OF SEPTEMBER 2012

-444.50

EFT10019 02/10/2012 COUNCILLOR BORO RAPAIC COUNCILLOR ALLOWANCE FOR THE MONTH OF SEPTEMBER 2012

-444.50

EFT10020 02/10/2012 MAYOR STEVE BAINES MAYORAL ALLOWANCE FOR THE MONTH OF OCTOBER 2012

-1778.00

EFT10021 02/10/2012 COUNCILLOR MICHAEL MAYLIN

DEPUTY MAYOR ALLOWANCE FOR THE MONTH OF SEPTEMBER 2012

-555.66

EFT10022 02/10/2012 COUNCILLOR PAUL ATHANASIADIS

COUNCILLOR ALLOWANCE FOR THE MONTH OF SEPTEMBER 2012

-444.50

EFT10023 03/10/2012 ENGEN (ENERGY DEVELOPMENTS REMOTE ENERGY)

Overdue Invoices 30 September 2012 -963665.05

EFT10024 03/10/2012 PHIL VAN POORTEN MEAL ALLOWANCE TO ATTEND PROJECT MANAGEMENT COURSE IN ADELAIDE 4TH & 5TH OCTOBER 2012 @ $70.00 PER NIGHT AWAY

-210.00

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EFT10025 03/10/2012 JAN VAN DER MERWE MEAL ALLOWANCE TO ATTEND PROJECT MANAGEMENT COURSE IN ADELAIDE 4TH & 5TH OCTOBER 2012 @ $70.00 PER NIGHT AWAY

-210.00

EFT10026 12/10/2012 JAYDE FREW MEAL ALLOWANCE TO ATTEND SAIRA SEMINAR IN ADELAIDE 11TH - 14TH OCTOBER 2012

-210.00

EFT10027 12/10/2012 SHELL COOBER PEDY (FORMERLY CALTEX)

BATTERIES FOR KID SAFE DAY, MEMO NO: 6089

-43.16

EFT10028 12/10/2012 BLACKWOODS 1 X SOCKET SET, PO NO: E/S43192 -385.62EFT10029 12/10/2012 ELGAS LTD 3807L GAS @ 1.1548c/L, DELIVERED

18/09/2012, DOCKET NUMBER 205847 -4835.96

EFT10030 12/10/2012 ADELAIDE AIRPORT LIMITED ASIC/SAC INVOICING 20/09/2012 TO 26/09/2012, ATHALAGE GUNASEKARA - ASIC OTHER PORT

-65.00

EFT10031 12/10/2012 MINERS STORE PTY LTD (SHOP/HDW ACC)

MOUNT FRANKLIN WATER & RED BULL, MEMO NO: 6136

-1779.97

EFT10032 12/10/2012 NORMAN WATERHOUSE PROCUREMENT, CONTRACT MANAGEMENT AND ICAC TRAINING

-7372.20

EFT10033 12/10/2012 AUSTRALIA POST BULK POSTAGE FOR THE MONTH OF SEPTEMBER 2012

-1635.71

EFT10034 12/10/2012 AUSTRALIA POST BULK POSTAGE FOR THE MONTH OF SEPTEMBER 2012

-52.50

EFT10035 12/10/2012 PREMIER ROADLINES PTY LTD and STATELINER

FREIGHT CHARGES FOR SEPTEMBER FROM PROMET SALES

-92.00

EFT10036 12/10/2012 LOCAL GOVERNMENT FINANCE AUTHORITY OF SA

INTEREST FOR COOBER CA 38 CASH ADVANCE FOR PERIOD 1ST JULY 2012 TO 30TH SEPTEMBER 2012

-3655.14

EFT10037 12/10/2012 THE AUSTRALIAN LOCAL GOVERNMENT JOB DIRECTORY

ANNUAL SUBSCRIPTION FOR 2013 -797.50

EFT10038 12/10/2012 BILLY PALMER REIMBURSEMENT FOR FUEL WHILE TRAVELLING FROM ADELAIDE TO COOBER PEDY AFTER TRADE SCHOOL

-134.95

EFT10039 12/10/2012 LOCAL GOVERNMENT ASSOCIATION

2012/2013 UNITY TM WEBSITE HOSTING/LICENCE FEE

-4545.37

EFT10040 12/10/2012 DESREY JONES REIMBURSEMENT FOR UNIFORMS PURCHASED BY SELF FOR 2012/2013, BALANCE OF ALLOWANCE IS $20.20

-279.80

EFT10041 12/10/2012 PHIL VAN POORTEN REIMBURSEMENT FOR PHONE LINE RENTAL FOR PERIOD 11TH MARCH 2012 TO 10TH SEPTEMBER 2012

-191.70

EFT10042 12/10/2012 NICK MOULAS & CO PTY LTD 30 X SHEETS REINFORCEMENT MESH, PO NO: W43004, 2 ROLLS FORTICON PLASTIC, MEMO NO: 5650, 50 X Y 12 STEEL RODS, MEMO NO: 6503

-6645.00

EFT10043 12/10/2012 PROTECTOR ALSAFE 2 X PAIR SAFETY BOOTS 1 X ALEX & 1 X JAMES, PO NO: W43358 & FREIGHT

-466.10

EFT10044 12/10/2012 PROMET SALES PTY LTD 2 X 200 ITRE VITALL FERTILIZER, PO NO: W42452

-12754.42

EFT10045 12/10/2012 OFFICEMAX 1 X CHAIR M/B ADJUSTABLE ARMS, 3 LEVER HEIGHT ADJUSTMENT, PO NO: E/S: 43174

-898.02

EFT10046 12/10/2012 COCA-COLA AMATIL (AUST)PTY LTD

MACHINE HIRE FOR PERIOD 01/10/2012 TO 30/09/2013

-38.50

EFT10047 12/10/2012 YAKKA SA 6 X PAIRS STRETCH JEANS @ $47.60 EACH, PO NO: W43359

-274.89

EFT10048 12/10/2012 MACDONALD JOHNSTON ENGINEERING CO

1 X MODULE ELEC PVEH 12/24V IN/OUT -3196.18

EFT10049 12/10/2012 ELECTEL RESOURCES LIVING AWAY ALLOWANCE 22/9 - 28/9/12 -12087.06

73

EFT10050 12/10/2012 GREYHOUND AUSTRALIA FREIGHT CHARGES FOR SEPTEMBER 2012 FROM ARIEL PRINTING ADELAIDE

-20.00

EFT10051 12/10/2012 ROGER ABSALOM (VET) 24 X COLL/LEAD SETS, 5 X ZOLETIL & POSTAGE, PO NO: W43361

-533.95

EFT10052 12/10/2012 DIRECT FUELS (AUST) PTY LTD

8996 LITRES DIESEL FOR DEPOT @ $1.4310 PER LITRE, PO NO: W43368

-26753.40

EFT10053 12/10/2012 ROADSIDE SERVICES & SOLUTIONS PTY LTD

2 X SIGNS CARAVAN TURNING AREA ONLY" -175.10

EFT10054 12/10/2012 CJ PALMER & JK PALMER 50+ MM CRUSHED AGGREGATE @ $45.50 PER TONNE, 95.16 TONNE DELIVERED 7/9/12 TO 12/9/12, PO NO: W43014

-7192.19

EFT10055 12/10/2012 THE HARDWARE SHED 1 X ROLL SAND PAPER, MEMO NO: 5984 -104.37EFT10056 12/10/2012 VASHTI KIELY-KAVANAGH REIMBURSEMENT FOR FEES FOR CHILD

CARE STUDY -1170.00

EFT10057 12/10/2012 MINERS TRANSPORT TRANSPORT CHARGES FROM SA POWER, DOCKET NO:32335

-1082.78

EFT10058 12/10/2012 OFFICE NATIONAL TOILET PAPER, PO NO: 43131 -279.35EFT10059 12/10/2012 ENVIRONMENT PROTECTION

AUTHORITY SOLID WASTE LEVY FOR OCTOBER 2012 -1353.10

EFT10060 12/10/2012 UNDERGROUND BOOKS LAMINATING POUCHES, MEMO NO: 6087 -280.30EFT10061 12/10/2012 ENGEN (ENERGY

DEVELOPMENTS REMOTE ENERGY)

ELECTRICITY CHARGES FOR THE MONTH OF SEPTEMBER 2012 - DIESEL CHARGE

-394755.72

EFT10062 12/10/2012 SA SECURITY MONITORING SYSTEMS

SA SECURITY MONITORING MINI GEMS FOR PERIOD: 01/10/2012 TO 31/12/2012

-157.30

EFT10063 12/10/2012 CNW PTY LTD LOAD CENTRE LID 4C11 SERIES TRAQNS BROWN, PO NO: E/S43176

-10.08

EFT10064 12/10/2012 RICHARDS LOCK N SAFE 5 X RESTRICTED KEYS CUT BY CODE & DELIVERY, PO NO: W 43356

-102.85

EFT10065 12/10/2012 LINDY LODGE ACCOMMODATION BILLY PALMER 23RD SEPTEMBER 2012 TO 7TH OCTOBER 2012, 14 NIGHTS @ $94.55 PER NIGHT, PO NO: 43503

-1456.00

EFT10066 12/10/2012 RICOH AUSTRALIA PTY LTD COPY METERAGE RECONCILLIATION FOR PERIOD: 18/08/2012 TO 17/09/2012, MODEL NUMBER SPC232SF, SERIAL NUMBER: S5409401162

-16114.29

EFT10067 12/10/2012 PBS AUSTRALIA PTY LTD (PROFESSIONAL BUILDING SERVICES)

DEVELOPMENT APPLICATIONS, GENERAL ADVICES FOR MONTH OF SEPTEMBER 2012

-1711.82

EFT10068 12/10/2012 ABB AUSTRALIA PTY LTD 1 X AW401 RESIDUAL CHLORINE MONITOR & CELL

-6748.50

EFT10069 12/10/2012 TYRE CENTRE COOBER PEDY

SUPPLY & FIT 4 X NEW TYRES @ $315.00 EACH, MEMO NO: 5699

-2872.00

EFT10070 12/10/2012 VIESTURS CIELENS DESIGN JOB NO: 1231/10 COOBER PEDY PLAYGROUND, PROGRESS CLAIM NO: 30, STAGE 1, TYRE SIGN OPTIONS AND TENDERING, BBQ LID - OPTION FOR COUNCIL, COMMS BASE DRAWING (AS BUILT)

-2310.00

EFT10071 12/10/2012 TAFE SA-DEPT OF FURTHER EDUCATION EMPLOYMENT SCIENCE AND TECHNOLOGY

STUDENT FEES FOR CERT 3 ESI DISTRIBUTION - POWERLINE, WILLIAM PALMER (BILLY), PO NO: E/S42800

-1037.50

EFT10072 12/10/2012 KANGAROO EDUCATIONAL PTY LTD

3 X MINI PLANT POTS (PACK OF 10) @ $11.90 EACH, PO NO: 43453

-53.46

EFT10073 12/10/2012 CROSSROADS CONCEPTS PTY LTD ROSSIGNS MULTI PRINT

PRINT, MANUFACTURE AND SUPPLY 1 X 850MM X 1200MM COLOURBOND TOWN MAP, PO NO: 43137

-220.00

EFT10074 12/10/2012 MIJ DUKARICH REIMBURSEMENT FOR FEES FOR CHILD CARE STUDY

-1203.75

74

EFT10075 12/10/2012 AUSCHECK ASIC RENEWAL WITHOUT DIAC - JAN VAN DER MERWE, CARD NO; DCCP0264

-98.00

EFT10076 18/10/2012 BILLY PALMER MEAL ALLOWANCE TO ATTEND TRADE SCHOOL IN ADELAIDE 21ST TO 28TH OCTOBER 2012, 7DAYS @ $70.00 PER DAY

-490.00

EFT10077 22/10/2012 MIMP CONNECTING SOLUTIONS

WIRELESS - SUPPLY OF CONFIGURED POINT TO MULTIPOINT SOLUTION FOR ELECTRICITY NETWORK, HOSPITAL HILL, PO NO: A42204

-18741.76

EFT10078 22/10/2012 JAYDE FREW REIMBURSEMENT FOR TAXI FARES, AIRPORT TO CITY RETURN

-46.00

EFT10079 22/10/2012 BLACKWOODS 1 X 6 DRAWER TOOL CHEST, PO NO: E/S 43192

-277.34

EFT10080 22/10/2012 CAVILL POWER PRODUCTS PTY LTD

REAR WINDOW GLASS, PO NO: W43369 -539.49

EFT10081 22/10/2012 DESERT CAVE ACCOMMODATION 8TH OCTOBER 2012, MR PHIL GORE, PO NO: 43142

-162.50

EFT10082 22/10/2012 ADELAIDE AIRPORT LIMITED ASIC/SAC INVOICING 27/9/12 TO 10/10/12, JAN VAN DER MERWE - ASIC OTHER PORT

-65.00

EFT10083 22/10/2012 AUSTRALIAN WATER QUALITY CENTRE (SA WATER)

WATER SAMPLE ANALYSIS PRODUCT WATER TANKS

-572.00

EFT10084 22/10/2012 ETSA UTILITIES/SA POWER NETWORKS

3 X WA5000 POLE, GALV STEEL, UTILITY SERVICE, 8, PO NO: E/S43190

-3369.90

EFT10085 22/10/2012 WELDING EQUIPMENT SALES & SERVICE PTY LTD

20 x SILVER BRAZING ALLOY, PO NO: W43370 -909.62

EFT10086 22/10/2012 OFFICEMAX 20 BOXES GLOVES, PO NO: 43145 -412.45EFT10087 22/10/2012 VON DOUSSA (CREDIT

MANAGEMENT SERVICES) LEGAL FEES FOR RATES -2219.07

EFT10088 22/10/2012 CCH AUSTRALIA LIMITED AUSTRALIAN GST GUIDE ONLINE - SUBSCRIPTION FROM 01/11/2012 TO 31/10/2013

-2651.00

EFT10089 22/10/2012 DAVID MOTT REPAIRS TO SEWER DRAIN TO MAKE VANDAL PROOF, MEMO NO: 6519

-78.00

EFT10090 22/10/2012 MR & MRS S ROBERTS ACCOMMODATION FOR JOEL HENDY WHILE ATTENDING TRADE SCHOOL - 11TH TO 22ND MOVEMBER 2012, PO NO: W43385

-620.00

EFT10091 22/10/2012 ELAN MEDIA PARTNERS ASSORTED DVD'S & VIDEOS, PO NO: 43144 -201.96EFT10092 22/10/2012 NEW GROUND PROJECTS

PTY LTD 4 x BOXES POLYCOM, PO NO: W43378 -14520.00

EFT10093 22/10/2012 ARCADIAN BUILDING, PAVING & MAINTENANCE

REMAINING INVOICE FOR PO: 3877 - SUPPLY AND INSTALLATION OF SHED, FENCING AND CONCRETE FLOOR AND ADDITIONAL FENCING MATERIALS AND LABOUR FOR SMALL FENCE BETWEEN SHED & SOUTHERN BOUNDRY AS PER PHIL'S INSTRUCTIONS

-18715.00

EFT10094 22/10/2012 BOC LIMITED 1 x BALLOON GAS, DEL REF: 0007364801, PO: 6086

-160.56

EFT10095 22/10/2012 ORICA CHEMICALS SERVICE FEE - CHLORINE BUSINESS 2030 FOR THE PERIOD 01/09/2012 TO 30/09/2012

-376.20

EFT10096 22/10/2012 REGIONAL DEVELOPMENT AUSTRALIA (FAR NORTH)

INVOICE FOR THE FAR NORTH ECONOMIC DEVELOPMENT MANAGERS POSITION FOR THE 2012/2013 FINANCIAL YEAR

-33000.00

EFT10097 22/10/2012 CNW PTY LTD ASSORTED DIES FOR 12 TONNE ALCON PRESS, PO NO: E/S 43187

-5241.11

EFT10098 22/10/2012 LINDY LODGE ACCOMMODATION 26/08/2012 TO 02/09/2012, MARTIN GRAVA, PO NO: 39048

-728.00

EFT10099 22/10/2012 RICOH AUSTRALIA PTY LTD COPY METERAGE RECONCILLIATION FOR PERIOD 28/08/2012 TO 27/09/2012, MODEL NO: MPC6501, SERIAL NO: V7601001160

-3290.41

75

EFT10100 22/10/2012 TAFE SA-DEPT OF FURTHER EDUCATION EMPLOYMENT SCIENCE AND TECHNOLOGY

APPLY FIRST AID - ALESSANDRO CRISA, PO NO: W43295

-248.40

EFT10101 23/10/2012 CHILD SUPPORT AGENCY Payroll deductions -3046.88EFT10102 23/10/2012 LOCAL SUPER (SGC) Superannuation contributions -18878.39EFT10103 23/10/2012 LOCAL SUPER (EMPLOYER) Superannuation contributions -4447.34EFT10104 23/10/2012 LOCAL SUPER (DEEMED) Payroll deductions -6495.91EFT10105 25/10/2012 BP AUSTRALIA LIMITED FUEL CHARGES FOR AUGUST 2012, XUPY 199 -2368.86EFT10106 25/10/2012 BP AUSTRALIA LIMITED FUEL CHARGES FOR SEPTEMBER 2012,

S426AMA -941.86

EFT10107 25/10/2012 BP AUSTRALIA LIMITED FUEL CHARGES FOR THE MONTH OF JULY 2012, S172AOR

-1622.06

EFT10108 25/10/2012 VISA CARD PAYMENTS BLUFF VIEW ACCOMMODATION ENCOUNTER BAY

-3152.69

EFT10109 25/10/2012 VISA CARD PAYMENTS AIR DIFFUSION AGENCIES -882.61EFT10110 31/10/2012 PACIFIC PREMIUM FUNDING

PTY LTD -44030.37

EFT10111 31/10/2012 GILBARCO AUSTRALIA PTY LTD

FUEL FLOW METER, PO NO: W43559 -863.50

32882 04/10/2012 TRUST / REFUNDS ACCOUNT SECURITY DEP DENNIS AUSTIN HSE33B $235, MATTHEW CROMBIE HSE33A $235, ROCHELLE HERR $235

-805.00

32883 04/10/2012 TRUST / REFUNDS ACCOUNT JENNIFER K WILLIAMS REFUND EXCESS MONEY ES532F2 A2495

-1343.00

32884 04/10/2012 TRUST / REFUNDS ACCOUNT NORMAN HAYES REFUND EXCESS MONEY ES70B A63

-633.57

32885 04/10/2012 TRUST / REFUNDS ACCOUNT MOLLY HAYES/BROWN REFUND EXCESS MONEY ES70B A63

-633.57

32888 04/10/2012 DAVID BOWMAN DUGOUT INSPECTION LOT 1853 SOUTHERN CROSS DRIVE

-75.00

32889 04/10/2012 ALEX AVAKIAN DUGOUT INSPECTION FOR LOT 1853 SOUTHERN CROSS DRIVE

-75.00

32890 11/10/2012 TRUST / REFUNDS ACCOUNT CFS REFUND FROM ESCFS TO D3216 -9.9032891 12/10/2012 PC & TECH AUTHORITY

(HAYMARKET MEDIA) SUBSCRIPTION RENEWAL FOR PC & TECH AUTHORITY 1 YEAR (12 ISSUES) 2012, SUBSCRIBER NUMBER: 0000766935

-79.95

32892 12/10/2012 COOBER PEDY PHARMACY 3 X TWINRIX, JAMES MCGREGOR, SCOTT MAZZONE & DONNA CLEMENTS, PO NO: W/S43283 & 43293

-410.00

32893 12/10/2012 MOMAR AUSTRALIA PTY LTD 1 X 25 LITRE ODOUR CAP, PO NO: W/S 43306 -1190.7532894 12/10/2012 DEPARTMENT OF

ENVIRONMENT AND NATURAL RESOURCES

AR REV CLEAR - FIRST QUARTER NRM LEVY 2012/2013

-19812.50

32895 12/10/2012 REGISTRATION & LICENSING REGISTRATION FEE FOR SB26CQ, CONCRETE MIXER FOR 12 MONTHS

-1178.00

32896 12/10/2012 CARTERS IGA GROCERIES, MEMO NO: 5795 -1398.7432897 12/10/2012 AUSTRALIAN

COMMUNICATIONS & MEDIA AUTHORITY

APPARATUS LICENCE RENEWAL FEES, CALL SIGN:VH5BLW, PAID TO: 03/11/2013

-100.00

32898 12/10/2012 OFFICE OF CONSUMER & BUSINESS AFFAIRS

SECURITY & INVESTIGATION AGENTS LICENCE FOR BRENTON SCHREIBER - RENEWAL TO 30TH NOVEMBER 2012, CLIENT ID: 433024, LICENCE NO: ISL 238945

-269.00

32899 12/10/2012 OPAL CITY TOWING VEHICLE TOWED FROM KEMPE ROAD TO DEPOT, SUBARU SEDAN NO PLATES, MEMO NO: 5999

-33.00

32900 12/10/2012 FORBES AUSTRALIA PTY LTD 1 X MOTOR: 2.2KW (3HP) 2P 1 PHASE, PO NO: W43376

-611.60

76

32901 12/10/2012 WILDLIFE & ANIMAL CAPTURE 10 X 2CC P DARTS WITH GEL COLLAR, PO NO: W43381

-324.50

32902 12/10/2012 FUNCTIONAL SOLUTIONS ANNUAL MAINTENANCE & SUPPORT FOR E-LIBRARY INCLUDES THE FOLLOWING: ALL SOFTWARE UPGRADES - SUPPORT FAX, SUPPORT EMAIL, SUPPORT TOLLFREE NUMBER- NEWSLETTERS - USER TRAINING SESSIONS - ACCESS TO USERS ONLINE KNOWLEDGE BASE

-1149.50

32903 12/10/2012 DEPARTMENT OF THE PREMIER AND CABINET

DATABASE REPORTS 2010-2011 -100.00

32904 12/10/2012 RECREATION SOUTH AUSTRALIA

RSA MEMBERSHIP - INDUSTRY MEMBERSHIP FEE FOR 2012/2013

-170.00

32905 12/10/2012 KELLY BURGESS CLEANING OF GREEK HALL & TOILETS DURING SCHOOL HOLIDAY PROGRAM USAGE, PO NO: 43894

-100.00

32906 12/10/2012 KELLEDYJONES LAWYERS GENERAL ADVICES RE: ATTENDANCE TO REVIEW ELECTRICITY ACT TO IDENTIFY RELEVANT POWERS FOR PURPOSES OF DRAFTING DELEGATIONS, INSTRUCTIONS FROM P CAMERON

-557.70

32907 12/10/2012 STEWART & HEATON 1 X PAIR FR COVERALL ORANG/GREY INDURA PO NO: E/S43157

-194.40

32908 12/10/2012 JOHNS PIZZA BAR ASSORTED PIZZAS & DRINKS, MEMO NO: 6107 -68.0032909 12/10/2012 HAUGHTON HONDA 1 X CAPACITATOR, PO NO: E/S: 43186 -70.0032910 12/10/2012 STATE LIBRARY (PUBLIC

LIBRARY SERVICES) COOBER PEDY LIBRARY, COUNCIL CONTRIBUTION 2012/2013

-3630.00

32911 12/10/2012 BUNGALA ABORIGINAL CORPORATION

WASTE MANAGEMENT CHARGES AS PER CONTRACT FOR THE PERIOD 1ST JULY 2012 TO 30TH SEPTEMBER 2012, 13 WEEKS @ $550.00 PER WEEK

-7150.00

32912 12/10/2012 MAGSHOP SUBSCRIPTION RENEWAL FOR TECHLIFE PC USER FOR 2 YEARS (24 ISSUES)

-159.90

32913 12/10/2012 LAND SERVICES GROUP PA1900 REGISTER SEARCH -70.3532914 12/10/2012 COOPERATIVE TAXI CABS

SOCIETY LTD TAXI FARES JAN VAN DER MERWE WHILE ATTENDING CONFERENCE IN ADELAIDE

-218.90

32915 17/10/2012 TRUST / REFUNDS ACCOUNT SHELLEY WARD, REFUND EXCESS MONEY FROM A166

-450.00

32916 22/10/2012 COOBER PEDY AREA SCHOOL POOL

POOL FLOAT FOR 2012/2013 -180.00

32917 22/10/2012 TELSTRA CORPORATION LIMITED

TELEPHONE CHARGES FOR 0428 860883 FOR PERIOD TO 10TH OCTOBER 2012

-1288.74

32918 22/10/2012 GASWELD TOOL CENTRES 2 X BRUSHES FOR MAKITA PALM GRINDER, PO NO: W43363

-45.00

32919 22/10/2012 Lamination Systems LAMINATE LARGE ABORIGINAL AUSTRALIA MAP, PO NO: A43140

-39.60

32920 22/10/2012 CHANTELLE BAMFORD REIMBURSEMENT FOR FEES FOR CHILD CARE STUDY - APPROVED BY DAMIEN

-359.55

32921 22/10/2012 KAPITANY CONCEPTS ASSORTED GARGENING BOOKS, PO NO: 43143

-178.30

32922 22/10/2012 DISTRICT COUNCIL OF CLEVE MOBILE TELEPHONE REIMBURSEMENT FOR PHIL CAMERON 0428 860 883

-40.72

32923 22/10/2012 STEWART & HEATON 2 X FR COVERALL ORANGE/GREY @ $185.00 EACH, PO NO; E/S 43194

-427.90

32924 22/10/2012 QUICKLEEN AUSTRALIA PTY LTD

1 X KG TUB QUICKEN S, PO NO: W43372 -30.00

32925 22/10/2012 DEPARTMENT FOR COMMUNITIES AND SOCIAL INCLUSION

NATIONAL CRIMINAL HISTORY CHECKS FOR PERIOD 7TH JULY 2012 TO 30TH SEPTEMBER 2012

-241.27

32926 23/10/2012 DCCP Payroll deductions -5604.21

77

32927 23/10/2012 THE AUSTRALIAN WORKERS UNION

Payroll deductions -121.00

32928 29/10/2012 TRUST / REFUNDS ACCOUNT SARAH LENNON ELECT SECURITY DEP A373 -335.0032929 29/10/2012 TRUST / REFUNDS ACCOUNT JENNIFER K WILLIAMS REFUND EXCESS

MONEY A2495 ES532F2 -535.58

300034 04/10/2012 DCCP TRUST REFUNDS REFUND TO B PHILPS A775 -130.43300035 04/10/2012 DCCP TRUST REFUNDS B PHILPS REFUND TO ES924 A775 -104.57300036 04/10/2012 DCCP TRUST REFUNDS REFUND TO ESHSE33A D HUDSON -225.00300037 04/10/2012 DCCP TRUST REFUNDS REFUND TO V ANTOLJAK A18 -235.00300038 04/10/2012 DCCP TRUST REFUNDS REFUND TO NORMAN HAYES A63 -435.00300039 04/10/2012 DCCP TRUST REFUNDS G HOLTHAM REFUND TO ES752F1 A2462 -149.58300040 04/10/2012 DCCP TRUST REFUNDS REFUND TO G HOLTHAM A2462 -185.42300041 11/10/2012 DCCP TRUST REFUNDS REFUND TO J CARMICHAEL A1892 -122.73300042 11/10/2012 DCCP TRUST REFUNDS REFUND TO ES1892A -212.27300043 11/10/2012 DCCP TRUST REFUNDS REFUND TO G ASIM A18 -786.74300044 11/10/2012 DCCP TRUST REFUNDS REFUND TO ES10020S14 G ASIM A18 -188.26300045 17/10/2012 DCCP TRUST REFUNDS C FREW REFUND TO ES845B A706 -276.05300046 17/10/2012 DCCP TRUST REFUNDS REFUND TO C FREW A706 -58.95300047 17/10/2012 DCCP TRUST REFUNDS REFUND TO P WAKE A999 -276.10300048 17/10/2012 DCCP TRUST REFUNDS P WAKE REFUND TO ES1156A A999 -23.90300049 22/10/2012 DCCP TRUST REFUNDS REFUND TO C KALINSKI A862 -235.00300050 29/10/2012 DCCP TRUST REFUNDS REFUND TO DESERT CAVE A1021 -335.00300051 29/10/2012 DCCP TRUST REFUNDS REFUND TO M WALTON A447 -235.00300052 31/10/2012 DCCP TRUST REFUNDS REFUND TO WPG RESOURCES A2437 -975.00300053 31/10/2012 DCCP TRUST REFUNDS REFUND TO D COOPER A529 -133.38300054 31/10/2012 DCCP TRUST REFUNDS D COOPER REFUND TO ES574 A529 -201.62300055 31/10/2012 DCCP TRUST REFUNDS REFUND TO S SCOTT A1252 -49.96300056 31/10/2012 DCCP TRUST REFUNDS S SCOTT REFUND TO ES606A A1252 -285.04

78

79

6. DEPUTATIONS

COMMUNITY DISCUSSIONS – Beginning at 8.00 pm – 30 minutes maximum. (members of the public welcome and His Worship will allow each speaker 5 minutes to present their discussion topic to Council)

7. QUESTIONS ON NOTICE

Received from: Councillor Steve Staines Date Received: 12th November 2012 1. What progress has been made on the installation of a magnetic swipe card door

entry system at the town oval gymnasium (repeated from Tuesday 17th July 2012 meeting)?

The contractor has received an order for the installation of the swipe card. It has been delayed while we work through a solution that enables Council to add/delete or edit access to the Gym. There will be a log of entries and exits out of the building with a date and time stamp. The contractor is planning on installing the system by the 2nd week of December. 2. What is the status of repairs to Council’s four underground dwellings on

Harlequin Drive (repeat from Tuesday 17th July 2012 meeting)? Does council intend to rent the properties to low-income earners at below market value and if so why? Will Council get a return on its investment if we sell the properties? What are the advantages and disadvantages in retaining the properties?

Repairs have been completed on units one and two. Units three and four require plumbing and some renovation work. Total cost of repair works to date is $44,541. Officers are currently researching and preparing a report for Councils consideration in regards to future options for the four dugouts located on Harlequin Drive. The report will cover off on the advantages and disadvantages of retaining the properties in question.

3. The vast majority of Visitor Information Centres (VIC) across Australia charge

commissions on bookings made through the VIC. What progress has been made in regards to investigating whether or not it would be financially advantageous for the Coober Pedy VIC to commence charging commissions on bookings made?

Refer agenda item and report 5.5.13 to the November Council meeting for details.

80

4. What is the status of Council’s formal request to the Department of Manufacturing, Innovation, Trade, Resources and Energy (DMITRE) requesting a presentation to Council on the methods of coal seam gas (CSG) exploration and resource development and in particular the associated risks of groundwater contaminations and related risk mitigation measures employed by CSG explorers (as per motion passed on Tuesday 17th July 2012)?

DMITRE were formally approached to present to Council and they responded with a date being the 16th of October 2012 – Council meeting. However when contacted by the council office to confirm their presence at the meeting, no further response was or has been received to date. 5. What is the status of Council’s investigation into purchasing a property in

Adelaide to house council staff and/or Elected Members when they are in Adelaide on official Council business or training? Has a cost-benefit analysis been conducted and if so what are the results?

There has been no current investigation into purchasing a property in Adelaide. 6. What is the total budget of the Playground Project and what is the Project

Manager’s total fee to deliver the project? Further, how does the fee compare to the original quote to manage the project?

The original budget for the playground project was $750,100. The minute is as follows:

SC31-11 1. That Council appoint Viesturs Cielens Design to act as Project Manager, with

the authority to engage contractors on Council’s behalf, for the construction of the Family Recreation Hub, on the basis that the works identified in the Tender Evaluation spreadsheet, as presented to Council on 9th August 2011, do not exceed $750,100 (excluding GST), which includes works totalling $261,866, which have been identified in the Tender Evaluation spreadsheet as being undertaken by Council; and

2. That the works identified in the Tender Evaluation spreadsheet referred to in the

report of the Chief Executive Officer, under the column headed ‘Council’, totalling $261,866 be undertaken by Council; and

3. That in accordance with the Gantt Chart as provided by Viesturs Cielens Design

the project completion date will be 13th May 2012; and 4. That Council investigate the options and costs of including lighting to the area

and report back to Council at a later date for consideration.

Committed so far: $738,145 Payments to Viesturs Cielens Design for Project Management: $62,872

81

8. QUESTIONS WITHOUT NOTICE

9. PETITIONS – Nil

10. MOTIONS ON NOTICE

Received from: Councillor Steve Staines Date Received: 12th November 2012 MOTION 1:

That Council make a written request to Regional Development Australia Far North (RDAFN) to present to Council in Q4 2012 on the status of funding for the organisation beyond June 30 2013. MOTION 2: That Council convene a roundtable discussion (separate to Council meeting) in Q4 2012 with RDAFN and other interested parties in Coober Pedy to discuss the future of the RDAFN. MOTION 3: That Council submit an Expression of Interest to Country Arts SA with the end goal being that Council employ an “Arts and Cultural Development Officer”?

11. COMMITTEE MINUTES Coober Pedy Centenary Committee

Minutes of the meeting – 10th October 2012 Model Resolution That Council receive the minutes of the Coober Pedy Centenary Committee meeting of 10th October 2012. Coober Pedy Centenary Committee Recommendation That the membership of the section 44 Coober Pedy Centenary Committee be increased to include Pearl Austin.

82

12. DELEGATES REPORTS

13. NEXT COUNCIL MEETING – 18th December 2012

14. CLOSURE