2024 Strategic Plan Quarterly Report 102119bcpsagenda.browardschools.com/agenda/01665/Item 1B...
Transcript of 2024 Strategic Plan Quarterly Report 102119bcpsagenda.browardschools.com/agenda/01665/Item 1B...
2024 Strategic Plan Quarterly Report
October 29, 2019
Mr. Dan Gohl, Chief Academic OfficerMr. Phillip Dunn, Chief Information & Technology OfficerMs. Leslie Brown, Chief Portfolio Services OfficerMr. Maurice Woods, Chief Strategy & Operations OfficerDr. Lori Canning, Executive Director, Early Learning & Literacy Acquisition;
Lead for the Achievement & Equity InitiativeMr. Dale Bondanza, Director, Technology Planning and Policy;
Lead for the Tool Development, Implementation, & Use InitiativeDr. Deborah Posner, Executive Director, Office of Strategic Initiative Management
2024 STRATEGIC PLAN QUARTERLY REPORT 2
Agenda
Strategic Plan Overview Vision, Mission, Values, and Goals Campaigns and Initiatives District-Wide Goal Alignment 2024 Strategic Plan Communication, Execution, &
Accountability Framework Maturity Model and Change Management Process
Campaign Overview: Student Experience Initiative Deep Dive: Achievement & Equity
Campaign Overview: Our Data, Our Tools Initiative Deep Dive: Tool Development, Implementation, & Use
Board Conversation
2024 STRATEGIC PLAN QUARTERLY REPORT 3
2024 Strategic Plan: Vision, Mission, Values, & Goals
2024 STRATEGIC PLAN QUARTERLY REPORT 4
2024 Strategic Plan: Campaigns & Initiatives
2024 STRATEGIC PLAN QUARTERLY REPORT 5
2024 Strategic Plan: District-Wide Alignment
2024 STRATEGIC PLAN QUARTERLY REPORT 6
2024 Strategic Plan: Communications Framework• SIM Website &
SharePoint site• Monthly Newsletters• Poster & QR Code• Monthly Newsletters• Annual Outcomes
Reports• Planning Retreats• Social Media• Other Marketing
Materials
2024 STRATEGIC PLAN QUARTERLY REPORT 7
2024 Strategic Plan: Communications Framework
2024 STRATEGIC PLAN QUARTERLY REPORT 8
2024 Strategic Plan: Execution Framework & Tools
Project PlansTimelines, Resources, Risks
Microsoft TeamsUnified Communications
and Information Sharing of all Initiative-related work
Leveraging Tools, Technology, & Personalized
Approaches to Foster Collaboration
Monthly Campaign Meetings With Executive Sponsors & Initiative Leads via Skype
Individual Consultations
Ambassador ProgramAmbassador ProgramAmbassador Program
New model for expanding capacity
150+ Trained
Thought Partnership Quarterly Reporting Guidance Data Analysis
SIM Ambassadors
2024 STRATEGIC PLAN QUARTERLY REPORT 9
2024 Strategic Plan: Maturity Model
2024 STRATEGIC PLAN QUARTERLY REPORT 10
2024 Strategic Plan: Cadence of AccountabilityQuarterly Reporting with Initiative Deep Dives
Annual Outcomes Report
Dashboards Annual Strategic Plan Refresh
2024 STRATEGIC PLAN QUARTERLY REPORT 11
2024 Strategic Plan: Metrics Development Status
Bold indicates Primary Metrics
69% On Track – Defined, Established Process, and Data Available 20% In Development – Defined, Determining Process11% In Planning – Defining and Determining Process
Goal Metric Status Goal Metric StatusHQI School Academic Performance: Enrichment Zone: ELA On Track SSE Teacher Retention: Mobility PlanningHQI School Academic Performance: ESSA On Track SSE Professional Learning In DevelopmentHQI Student Academic Performance: KG Readiness On Track SSE Student Behavior Supports In DevelopmentHQI Student Academic Performance: Primary Reading On Track SSE Operational Efficiency: Finance On TrackHQI Student Academic Performance: ELA On Track SSE Operational Efficiency: Finance On TrackHQI Student Academic Performance: Math On Track SSE Operational Efficiency: Food Services On TrackHQI Student Academic Performance: Algebra 1 On Track SSE Operational Efficiency: Food Services On TrackHQI Student Academic Performance: ELLs On Track SSE Operational Efficiency: Information & Technology On TrackHQI Student Academic Performance: Disabilities‐ELA On Track SSE Operational Efficiency: Information & Technology On TrackHQI Student Academic Performance: Disabilities‐Math On Track SSE Operational Efficiency: Maintenance On TrackHQI Student Academic Performance: Higher Ed. Opps. On Track SSE Operational Efficiency: Maintenance On TrackHQI Graduation Rate On Track SSE Operational Efficiency: Procurement On TrackHQI Connection to School On Track SSE Operational Efficiency: Procurement On TrackHQI College and Career Exploration On Track SSE Operational Efficiency: Transportation On TrackHQI Personalized Educational Pathways Planning SSE Operational Efficiency: Transportation On TrackSSE Safety Preparedness: External‐Sourced Recommends Planning SSE Social‐Emotional Learning In DevelopmentSSE Safety Preparedness: Priority 1 and 2 Work Orders On Track EC Perceptions of Communication In DevelopmentSSE Safety Preparedness: Priority 1 and 2 Completion Time On Track EC Community Partnerships In DevelopmentSSE Safety Preparedness: Training Program Planning EC Communications Ambassadors In DevelopmentSSE Safety Preparedness: Communications In Development EC Family Connection On TrackSSE Perceptions of Safety and Supports In Development EC Positive Media Coverage In DevelopmentSSE Student Attendance On Track EC Social Media Usage PlanningSSE Teacher Retention: New Hire Retention On Track
2024 STRATEGIC PLAN QUARTERLY REPORT 12
2024 Strategic Plan: Dashboard StatusA functioning conceptual dashboard has been created to report 2024 Strategic Plan Metrics.
Currently provides views for select HQI metrics. Ongoing work will add additional metrics and controls.
2024 STRATEGIC PLAN QUARTERLY REPORT
2024 Strategic Plan: Change Management Process
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www.browardschools.com/strategicplan
Your voice matters!
2024 STRATEGIC PLAN QUARTERLY REPORT 14
Student Experience Campaign
Mission, Vision, Values
Strategic Goals (HQI, SSE, EC)
Achievement & Equity
College, Career, & Life Readiness
(PreK-Adult)Personalized
PathwaysEnrollment
Optimization
Campaign: Student ExperienceTo ensure that students are engaged in school, motivated to attend every
day, and prepared for future challenges, it is critical that we set up all stakeholders for success. This includes consistently providing service which
is both personalized and high-quality in order to meet individual needs.
Work Streams Work Streams Work Streams Work Streams
Focus of Today’s
Deep Dive
2024 STRATEGIC PLAN QUARTERLY REPORT 15
Achievement & Equity Initiative: Questions for the Board
1. Are we on the right track?2. What are we missing?3. Where have you noticed best practices, gains, or
needs in Achievement & Equity?4. How can we sustain & strengthen our District culture
to support Achievement & Equity?5. How can we close the achievement gap to ensure
we are “Educating ALL students to reach their highest potential?”
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Achievement & Equity Initiative: Theory of Action
Lead Measures• Attendance• Behavior• BAS• BSA• School-
based Formative Assessments
Theory Action PlanIf we:
Identify and scale up best practices while aligning systems to enhance opportunities, support, resources, and structures targeting student and school needs
Lag Measures Then we will:
Close disparities in absolute levels of achievement, learning gains, and opportunities across the PreK-12 spectrum, ensuring the highest and most equitable outcomes for all students.
1) Identify schools successfully closing the achievement gap and understand their strategies
2) Design professional learningopportunities that focus on achievement equity
3) Review and revise current practices and systems as they impact achievement and equity
4) Develop strategies to enable familiesto support achievement equity
5) Review service delivery systems to identify opportunities for improvement (Collaborative Problem Solving, Extended Learning Opportunities, Mentoring, Social Emotional Learning Supports, Intervention Plans)
• BAS• PRT• FSA• EOC• Graduation
RatesBAS = Benchmark Assessment Test; BSA = Broward Standards Assessment; PRT = Primary Reading Test; EOC = End of Course Exam
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Achievement & Equity Initiative Description
ACHIEVEMENT & EQUITYGaps in academic achievement are a function of a host offactors, such as income and wealth inequality, access to childcare and preschool programs, nutrition, physical and emotionalhealth, environmental factors, community and family structures,differences in the quality of instruction and school, andeducational attainment.
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Achievement & Equity Initiative: OverviewAchievement & EquityClose disparities in absolute levels of achievement, learning gains, and opportunities across the PreK-12 spectrum to ensure the highest and most equitable outcomes for all students.
• Provide District-wide professional learning for teachers and instructional facilitators aligned with defined best practices for facilitating achievement equity.
• Optimize usage of curriculum, Universal Design for Learning (UDL), access points, and the learning management system.
• Identify schools successfully reducing achievement disparity to scale best practices, such as among Exceptional Student Education (ESE), English for Speakers of Other Languages (ESOL), and other populations with special needs.
• Increase use of longitudinal dashboards and analysis for effective monitoring.• Provide increased extracurricular and advanced academic activities, and develop a process to
monitor participation and link to student outcomes where appropriate for assessing impact.• Partner with families and the community by providing education on how to help support the
closing of achievement disparities.Utilize School Improvement Plans to address gaps within and across schools.Analyze use of instructional support and supplemental funding (e.g., Title I) to ensure optimization.Better leverage data to anticipate where the most supports will be needed.Review practices around retaining students in the K-5 spectrum, with opportunity to ensure morecontinued progression through increased supports.
ΔΔΔΔ
Δ = Continuous Improvement Idea
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Achievement & Equity Initiative: Team Profile
M
Schools, Community,
& SIM Ambassadors
E E T
EHT
ELLA & FACE
Elementary &
Secondary Learning
TPLG & PDSS
Innovative Programs &
Applied Learning
ESLS, ELL,Title One, Student
AssessmentAETEquity &
Diversity M
Tom Albano, Sharonda Bailey, Guy Barmoha, Richard Baum, Pablo Calvo, Lori Canning, ShawnCerra, Naomi Church, Nadia Clarke, Russell Clement, Fabian Cone, Lisa Cunningham, DarylDiamond, Scott Fiske, Angela Fulton, Daniel Gohl, Jacqueline Haywood, Mildred Grimaldo, Saemone
Hollingsworth, Angela Iudica, Lisa Johnson, Aneatra King, Terrilynn Latour, Carol Lopez, AngeliqueLynch, Paula Lovett, Nicole Mancini, Melinda Mayers, Lisa McQuade, Robin Molan, Tanya Monroe,
Monica Nelsas, Victoria Saldala, Elvine Sincere, Debra Thomas, Tanya Tompson, David Watkins
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Achievement & Equity Initiative Context: ELA & Mathematics
Broward has seen slight decreases in gaps over the four-year period from 2016
to 2019. However, the size of the gaps between many
groups remains large.
English Language Arts Mathematics*Group 2016 2019 Change 2016 2019 Change
GenderFemale 55 60 4 55 58 3Male 46 50 4 52 56 4GAP 9 10 1 3 2 -1
Black - WhiteBlack 35 41 5 38 43 5White 69 72 4 72 74 2GAP 33 31 -2 34 31 -3
Hispanic - WhiteHispanic 53 57 3 57 60 4White 69 72 4 72 74 2GAP 15 15 0 15 14 -1
English Language Learners (ELL)ELL 18 21 3 32 38 5Non-ELL 54 58 5 56 60 4GAP 36 37 1 24 22 -2
Students with Disabilities (SWD)SWD 19 27 8 24 31 7Non-SWD 55 59 4 58 62 4GAP 35 32 -3 34 31 -3
Socioeconomic Status (Free or Reduced Lunch, FRL)FRL 40 45 5 43 48 5Non-FRL 70 72 2 73 74 1GAP 30 27 -2 30 26 -4
* Includes Algebra 1Source: 2024 Strategic Plan Dashboard (in development)
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Achievement & Equity Initiative Context: Science & Social Studies
The gaps have remained large between many groups
in Science and Social Studies.
* Includes Grade 5 and 8 Science and Biology** Includes Civics and US History
Source: 2024 Strategic Plan Dashboard (in development)
Science* Social Studies**Group 2016 2019 Change 2016 2019 Change
GenderFemale 52 54 2 65 68 3Male 52 51 -1 65 68 2GAP 0 3 2 0 0 0
Black - WhiteBlack 69 70 1 52 56 5White 37 39 2 81 83 2GAP 32 31 -1 29 26 -3
Hispanic - WhiteHispanic 69 70 1 68 71 3White 55 55 0 81 83 2GAP 14 15 1 13 12 -1
English Language LearnersELL 21 18 -3 30 32 2Non-ELL 54 56 2 68 71 3GAP 34 38 4 38 39 1
Students with DisabilitiesSWD 22 25 3 36 40 4Non-SWD 56 57 2 69 72 3GAP 33 32 -1 33 32 -1
Socioeconomic StatusFRL 41 43 1 56 60 4Non-FRL 70 70 0 80 81 1GAP 29 27 -2 24 21 -3
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Achievement & Equity Initiative: Year 1 Plan
xxxINITIATE PLAN IMPLEMENT CONTROL
Wha
t We’
re D
oing
Wha
t to
Look
For
Build Team Schedule Meetings Research Communicate
through Team Site Identify Current
Initiatives and Best Practices
Project Plan Logic Model Schedule of
Stakeholder Meetings Data Analyses-
Enhanced Dashboards
Vision Theory of Action Project Kick-Off and
Meeting Schedule Team Site Resources
Sub-Committee Composition and Schedule of Meetings Achievement and
Equity Resources District and School
Leadership Meetings
Analyze data Meet with
Stakeholders Develop Concept Conduct Best
Practices Success Interviews
Launch Sub-Committees Align Work and Support Publish Achievement
and Equity Current Initiatives and Best Practices (Year One) Provide Overview to
District Administration and School Leadership
Expand Project Plan to include Tactic Connections and Details Monitor Team Site for
Sharing of Resources and Best Practices Analyze Progress
Monitoring and Interim Data with Focus on Achievement and Equity
Project Plan Dashboards Data Analysis Teams Site Ongoing Meetings with
SIM Team
2024 STRATEGIC PLAN QUARTERLY REPORT 23
Achievement & Equity Initiative: Resourcing & School Grades
Resourcing Needs
What We’re Doing to Satisfy Resource Requirements: Strengthening CPS Tools and Guidance Bringing Instruction and Intervention
Resource Allocations (Bookrooms, Classroom Libraries, Intervention Materials)
Expanding Local, State, and National Partnerships
Providing Opportunities for Professional Learning and Teacher Certifications
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Achievement & EquityWhat’s Driving Resourcing Needs School Based Collaborative Problem Solving
(CPS) Teams (Administration, Literacy Coach, SLP, ESE, School Psychologist, Teacher)
Guidance for Identifying Student Needs and Targeting Appropriate Instruction and Intervention
Instructional Resources Rich in Content, Aligned with Standards, and Differentiated to Meeting Student Needs
See Appendix for additional information on estimating impact on Florida School Grade and Resourcing Effects
2024 STRATEGIC PLAN QUARTERLY REPORT
Achievement & Equity Initiative: Plan Status
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Milestones / Deliverables Achievements
Build Team Hold Kick-Off Meeting Schedule Yearly Meetings Identify Current District Work and
Outreach Aligned with Tactics Define and Breakdown Tactics to
Sub-Components Complete Project Plan, Initiative
Vision, and Theory of Action Research State and National Identify Broward Schools Closing
Achievement Gap Interview Schools to Identify Best
Practices
Kick-Off Meeting Held on 9-23 with Representation from Multiple District Departments, Schools, and Community
Identification of District Work Focused on Achievement and Equity, Closing the Achievement Gap
Creation of Strategic Plan Dashboards Leadership Overviews, Decision Chart Calibrations,
System Generated Referrals Support Directors Group Convening and Aligned Work
• Creating a Culture of Urgency• Competing Programs and Priorities (Work to Align)• Need for Expansion of Resources • Scheduling, Course Coding, Ensuring InterventionsNext Steps (90 Days)
Hold Meeting #2 and Form Sub-Committees Complete Expanded Project Plan with Detailed Tactics
and Work-streams Identify Achievement and Equity Schools and Conduct
Interviews Bring Resource Allocation Request to the Board
(Expansion of Bookrooms and partnerships)
Indicators & Legend
0%
100%
100%
Percent of Tasks On-Target
Complete =In Progress =
Not Started =
Legend
Issues, Barriers, or Risks
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Achievement & Equity Initiative: Year 1 Project Plan
Sharing Spotlights
2024 STRATEGIC PLAN QUARTERLY REPORT 26
Achievement & Equity Initiative: Spotlight on Problem Solving
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Achievement & Equity Initiative: Questions for the Board
1. Are we on the right track?2. What are we missing?3. Where have you noticed best practices, gains, or
needs in Achievement & Equity?4. How can we sustain & strengthen our District culture
to support Achievement & Equity?5. How can we close the achievement gap to ensure
we are “Educating ALL students to reach their highest potential?”
2024 STRATEGIC PLAN QUARTERLY REPORT 28
Our Data, Our Tools Campaign
Mission, Vision, Values
Strategic Goals (HQI, SSE, EC)
Data Governance & Use Tool Development, Implementation, & Use
Campaign: Our Data, Our ToolsSound decisions are based on sound data. Ensuring that data are
collected and reported accurately, completely, securely, and with common definitions, provides the essential foundation for
future decision-making.
Work Streams Work Streams
Focus of Today’s
Deep Dive
2024 STRATEGIC PLAN QUARTERLY REPORT 29
Tools Initiative: Questions for the Board
1. What does success of this effort look like to you in
reference to:
• People
• Processes
• Technology
2. A new Student Information System (SIS) will be a
significant investment in People, Time, and Money.
Please rate the order of importance and concerns
around each of these 3 areas, on a scale of 0-5.
2024 STRATEGIC PLAN QUARTERLY REPORT 30
Tool Development, Implementation, & Use Initiative: Theory of Action
Lead Measures
TR: OOW + Age < 5y
SIS: Stakeholders Survey/ Engagement
Theory Action PlanIf we execute this strategy:
Begin technology refresh while setting up the framework of a new SIS while evaluating existing tools/processes…
Lag Measures
TR: Avg OOW drops
TR: TCO drops TR: Ratio SIS:
Stakeholders Survey/ Engagement
Then we will realize this goal:
1. Reduce data loss risk throughout the organization while enhancing the interoperability and accessibility of systems; and
2. Provide impactful classroom tools for digital learning
OOW = Out of Warranty; TR = Technology Refresh; SIS = Student Information System; TCO = Total Cost of Ownership; DW = Data Warehouse; OCM = Organizational Change Management; ITB = Invitation to Bid; RFP = Request for Proposal
1. Develop a sustainable plan for technology refresh.
• Finalize Planning/ITB & select vendors• Four year rollout of new devices
2. Provide a new Student Information System built on the latest technologies that will support State reporting requirements & facilitate District decision-making & student progress monitoring.
• Scope/RFP/Budget Development/Presentation by Phase
• Document change management strategy
• Formalize project governance• Compile Program Team Kickoff OCM• Configure New SIS (Core+), Continue
OCM• Rollout Core+, Professional Development,
Begin Phase II (Interfaces/DW)• Custom App Rationalization (CAR)
3. Develop & adopt process for reviewing, leveraging, and customizing existing tools & resources to adequately meet user needs over time.
2024 STRATEGIC PLAN QUARTERLY REPORT 31
Tool Development, Implementation, & Use Initiative: Overview
Tool Development, Implementation, & UseEnhance interoperability and accessibility of systems for increased process efficiencies and effective use of data for decision-making.
• Develop a system for measuring and evaluating impact of programs in place.• Increase use of geo-visualization capabilities for generating robust analytics.• Develop and adopt a process for reviewing, leveraging, and customizing existing tools and
resources to adequately meet user needs over time.• Provide professional learning to support major processes and tools.• Develop a sustainable plan for technology refresh.• Provide a new student information system (SIS) built on the latest technologies that will support
State reporting requirements and facilitate District decision-making and student progress monitoring.
Reduce system redundancies and silos.Increase digital automation to reduce the number of manual, paper processes.Optimize dependencies on external resources (including vendors) to ensure ongoing support of existing tools.
ΔΔΔ
Δ = Continuous Improvement Idea
2024 STRATEGIC PLAN QUARTERLY REPORT 32
Tool Development, Implementation, & Use Initiative: Team Profile
M
Jeff Stanley, Ed Hineline,
Dale Bondanza –
IT
E E T
TEAMTHE
Daryl Diamond, LoriAyn Stickler, Nicole Mancini -
Academics]
Jose Laverde -Finance
Aston Henry – Safety & Security
Danielle Mamede -
PWS
Kathy Brooks, Robert
Sanders, Janice
Johnson – IT
Marissa Smith, Cenira
Infante -PWS
Amy Decelle –
Blanche Ely High School
Jessica De La Prida –
ESOL
Terri Coyle –Charter Schools Support
Emi Ibrahim – Business Support Center
SIM Ambassadors:
SIM = Strategic Initiative Management; IT = Information Technology; PWS = Procurement & Warehousing Services;ESOL = English Speakers of Other Languages
2024 STRATEGIC PLAN QUARTERLY REPORT 33
Tool Development, Implementation, & Use Initiative: Context
4 Year Plan to Refresh Student Devices that are Out of Warranty Rollout Strategy In Phases
38%62%
Warranty Status
In Warranty Out of Warranty
Approximately
178,000Devices based on inventory data
3%
11%
23%26%
15%17%
2%0%
1%
0%
5%
10%
15%
20%
25%
30%
0 to 1 1 to 2 2 to 3 3 to 4 4 to 5 5 to 6 6 to 7 7 to 8 >=8
Computer Age
3 to 4
4 to 5
2 to 3
1 to 2
5 to 6
Average Computer
Age 3.69 years
62% of devices Out of Warranty
25% of devices Out of Warranty
Current Status Projections2019-2020 2022-2023
Average Computer
Age 2.5 years
2024 STRATEGIC PLAN QUARTERLY REPORT 34
Tool Development, Implementation, & Use Initiative: Year 1 Plan
xxxINITIATE PLAN IMPLEMENT CONTROL
Wha
t We’
re D
oing
Wha
t to
Look
For
Tech Refresh: ITB
SIS Replacement: RFI Completion. Updating cost based
on like districts. Review best
practices nationally. Survey SIS
stakeholders
Tech Refresh: List of schools in order by phase (4 x 1 year phases)
SIS Replacement: Data analysis on
process maps Prepare RFP
specifications + eval criteria/committee
Tech Refresh: Price Based Evaluation by Vendor
SIS Replacement: Vision of SIS Team Survey responses
analyzed
Tech Refresh: New devices & increased utilization
SIS Replacement: Agreement on Year 1
plan
Tech Refresh: Identify computers to replace (OOW + >5 years)
SIS Replacement: Meeting with
stakeholders Develop SIS Team Staff / Contractors Develop OCM
Tech Refresh: Rollout in order including professional development for staff
SIS Replacement: Review plans with key
stakeholders
Tech Refresh: List of new devices to each school and same from school in return
SIS Replacement: Review gaps in Year 1
progression
Tech Refresh: Ongoing device count metrics
SIS Replacement: Mitigate / resolve
gaps
ITB = Invitation to Bid; SIS = Student Information System; OOW = Out of Warranty;OCM = Organizational Change Management; RFI = Request for Information; RFP = Request for Proposal
2024 STRATEGIC PLAN QUARTERLY REPORT 35
Tools Initiative: Resourcing & School Grades
Resourcing Needs
What We’re Doing to Satisfy Resource Requirements: SIS: Planning a through budget / and future
org redesign in line with modern organizational development best practices
SIS: Leveraging external partners as well as benchmarking against external organizations: Gartner, International Society for Technology in Education, Council of the Great City Schools, …
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Tool Development & UseWhat’s Driving Resourcing Needs Student Information System (SIS): Significant
reduction in staff due to retirement SIS: Significant need to increase / align
support including professional development of all SIS end users
See Appendix for additional information on estimating impact on Florida School Grade and Resourcing Effects
2024 STRATEGIC PLAN QUARTERLY REPORT
Tool Development, Implementation, & Use Initiative: Plan Status
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Milestones / Deliverables Achievements
SIS RFI results distributed SIS RFI responses evaluated Benchmarking other districts Current SIS Process Maps Define Change Management 5 year plan including Phases Marketing / OCM Plan=============================== Refresh – Device ITB on the street Review refresh rollout w/ TAC Analyze lag measures Update on refresh progress
SIS - 2.5 years of process mapping SIS RFI specification analysis SIS Benchmarking with other FL counties (Miami-Dade,
Hillsborough, Orange, Palm Beach + Chicago, Fulton GA, Gwinnett GA, Houston, Prince William)
Refresh - ITB
Issues, Barriers, or Risks
SIS Organizational Design and realignment of resources
prior to retirement of key contributors 5 year cost to include PPT (People, Process,
Technology) including team location
Next Steps (90 Days)
SIS Phase 1 Budget Refinement 5 year plan including Phases Additional benchmarking Stakeholder Survey
Indicators & Legend
0%
100%
29%
Percent of Tasks Above Completed
Complete =In Progress =
Not Started =
Legend
ITB = Invitation to Bid; SIS = Student Information System; OCM = Organizational Change Management; RFI = Request for Information; RFP = Request for Proposal; TAC = Technology Advisory Committee
2024 STRATEGIC PLAN QUARTERLY REPORT 37
Tool Development, Implementation, & Use Initiative: Year 1 Project Plan
2024 STRATEGIC PLAN QUARTERLY REPORT 38
Tools Initiative: Questions for the Board
1. What does success of this effort look like to you in
reference to:
• People
• Processes
• Technology
2. A new Student Information System (SIS) will be a
significant investment in People, Time, and Money.
Please rate the order of importance and concerns
around each of these 3 areas, on a scale of 0-5.
2024 STRATEGIC PLAN QUARTERLY REPORT
THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA
Heather P. Brinkworth, ChairDonna P. Korn, Vice Chair
Lori AlhadeffRobin Bartleman
Patricia Good Laurie Rich Levinson
Ann Murray Dr. Rosalind Osgood
Nora Rupert
Robert W. Runcie, Superintendent of Schools The School Board of Broward County, Florida, prohibits any policy or procedure which results in discrimination on the basis of age, color,disability, gender identity, gender expression, genetic information, marital status, national origin, race, religion, sex or sexual orientation.The School Board also provides equal access to the Boy Scouts and other designated youth groups. Individuals who wish to file adiscrimination and/or harassment complaint may call the Director, Equal Educational Opportunities/ADA Compliance Department &District’s Equity Coordinator/Title IX at 754-321-2150 or Teletype Machine (TTY) 754-321-2158.
Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA)may call Equal Educational Opportunities/ADA Compliance Department at 754-321-2150 or Teletype Machine (TTY) 754-321-2158.
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APPENDIX
2024 STRATEGIC PLAN QUARTERLY REPORT 41
Impact on Florida School Grade
Low101 Tactics
Medium45 Tactics
High8 Tactics
Achievement & Equity College, Career, & Life Readiness (PreK-Adult) Personalized Pathways Prevention, Intervention & Assistance Professional Learning for All
Enrollment Optimization Student, Employee, & Supplier Diversity Social Emotional Learning Employee Retention & Recruitment Tool Development, Implementation, & Use Internal Communications Customer Service
Organizational Structure & Aligned Funding Data Governance & Use Operational & Process Improvement Facilities & Asset Management Safety, Security, & Risk Mitigation Public Relations, Partnerships, & Legislation Marketing
InitiativesImpact on Florida School
GradeLevers
Direct relationship to school grade calculation
Proximity to Instructional Core (student, teachers, content)
Immediacy (likely to have impact in the short-term)
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Resourcing Considerations
People
Systemic Reach
Processes
Platforms
Scope
Total Resourcing Impact
+
+
+
+
=
Considers which & how many divisions are estimated to be Responsible or Accountable for each tactic. Wider reach drives greater need for coordination &
collaboration, and is represented by a higher score.
Estimates whether existing staff, new roles, or new staffing are needed for implementation. A higher score indicates a potential need for
investments in training, changes to role(s), or increases in headcount.
Assesses whether existing processes are sufficient or new ones need to be introduced. Note: some tactics explicitly call for new processes. A high score indicates that existing processes are not
adequate: resources are needed to create new ones.
Assesses whether current technology platforms can support the tactic. Note: some tactics explicitly call for new platforms. A high score indicates that investments may be needed
to modify platforms or introduce new technology.
Each attribute has a maximum score of 3
Attributes
Considers the types of deliverables attached to the tactic. Deliverables include Policy Changes, PL Content/Delivery,
Partner/Community Engagements, New Curriculum/Content, Communications Solutions. A larger scope is represented by a higher score.
Minimum score= 0Maximum score = 15
2024 STRATEGIC PLAN QUARTERLY REPORT 43
Rubric for Estimating Resourcing Needs
Resourcing ImpactSystemic Reach People Processes Platforms Scope
Description Score Description Score Description Score Description Score Description Score
Reaches 3 Divisions or Less
0 Existing Staff, Current Roles 0
Current ProcessesSufficient
0Existing Technology Suffices
0Impacts no more than 2 Domains*
0
Reaches 4 to 6 Divisions 1
Existing Staff, Extension of Roles
1
Requires Incremental Change to Current Process
1
May RequireExisting Technology to be used in New Ways
1 Impacts 3 Domains* 1
Reaches 7 to 9 Divisions 2
SignificantExtension of Roles; Trade-offs needed
2
Requires SignificantChange to Current Process
2
Requires Extension to Existing Technology
2 Impacts 4 Domains* 2
Reaches 10 Divisions or More
3
Investment in New Staff / Skill-Sets Required
3
New Process / Process Re-design Required
3
Requires Introduction of New Technology
3Impacts more than 4 Domains*
3
*Domains: Policy, Professional Learning, Curriculum/Content, Community/Partnerships, Procurement, Communications
2024 STRATEGIC PLAN QUARTERLY REPORTSource: 2024 Strategic Plan Dashboard (in development)
Exploring Achievement Gaps with the 2024 Strategic Plan Dashboard:English Language Arts by Gender, Elementary Level
44
2024 STRATEGIC PLAN QUARTERLY REPORTSource: 2024 Strategic Plan Dashboard (in development)
Exploring Achievement Gaps with the 2024 Strategic Plan Dashboard:English Language Arts by Gender, Middle School Level
45
2024 STRATEGIC PLAN QUARTERLY REPORTSource: 2024 Strategic Plan Dashboard (in development)
Exploring Achievement Gaps with the 2024 Strategic Plan Dashboard:English Language Arts by Gender, High School Level
46
2024 STRATEGIC PLAN QUARTERLY REPORTSource: 2024 Strategic Plan Dashboard (in development)
Exploring Achievement Gaps with the 2024 Strategic Plan Dashboard:Mathematics by Gender, Elementary Level
47
2024 STRATEGIC PLAN QUARTERLY REPORTSource: 2024 Strategic Plan Dashboard (in development)
Exploring Achievement Gaps with the 2024 Strategic Plan Dashboard:Mathematics by Gender, Middle School Level
48
2024 STRATEGIC PLAN QUARTERLY REPORTSource: 2024 Strategic Plan Dashboard (in development)
Exploring Achievement Gaps with the 2024 Strategic Plan Dashboard:Algebra 1 by Gender, High School Level
49
2024 STRATEGIC PLAN QUARTERLY REPORTSource: 2024 Strategic Plan Dashboard (in development)
Exploring Achievement Gaps with the 2024 Strategic Plan Dashboard:English Language Arts by Socioeconomic Status, Elementary Level
50
2024 STRATEGIC PLAN QUARTERLY REPORTSource: 2024 Strategic Plan Dashboard (in development)
Exploring Achievement Gaps with the 2024 Strategic Plan Dashboard:English Language Arts by Socioeconomic Status, Middle School Level
51
2024 STRATEGIC PLAN QUARTERLY REPORTSource: 2024 Strategic Plan Dashboard (in development)
Exploring Achievement Gaps with the 2024 Strategic Plan Dashboard:English Language Arts by Socioeconomic Status, High School Level
52
2024 STRATEGIC PLAN QUARTERLY REPORTSource: 2024 Strategic Plan Dashboard (in development)
Exploring Achievement Gaps with the 2024 Strategic Plan Dashboard:Mathematics by Socioeconomic Status, Elementary Level
53
2024 STRATEGIC PLAN QUARTERLY REPORTSource: 2024 Strategic Plan Dashboard (in development)
Exploring Achievement Gaps with the 2024 Strategic Plan Dashboard:Mathematics by Socioeconomic Status, Middle School Level
54
2024 STRATEGIC PLAN QUARTERLY REPORTSource: 2024 Strategic Plan Dashboard (in development)
Exploring Achievement Gaps with the 2024 Strategic Plan Dashboard:Mathematics by Socioeconomic Status, High School Level
55
2024 STRATEGIC PLAN QUARTERLY REPORTSource: 2024 Strategic Plan Dashboard (in development)
Exploring Achievement Gaps with the 2024 Strategic Plan Dashboard:English Language Arts by English Language Learner Status, Elementary
Level
56
2024 STRATEGIC PLAN QUARTERLY REPORTSource: 2024 Strategic Plan Dashboard (in development)
Exploring Achievement Gaps with the 2024 Strategic Plan Dashboard:English Language Arts by English Language Learner Status, Middle School
Level
57
2024 STRATEGIC PLAN QUARTERLY REPORTSource: 2024 Strategic Plan Dashboard (in development)
Exploring Achievement Gaps with the 2024 Strategic Plan Dashboard:English Language Arts by English Language Learner Status, High School
Level
58
2024 STRATEGIC PLAN QUARTERLY REPORTSource: 2024 Strategic Plan Dashboard (in development)
Exploring Achievement Gaps with the 2024 Strategic Plan Dashboard:Mathematics by English Language Learner Status, Elementary Level
59
2024 STRATEGIC PLAN QUARTERLY REPORTSource: 2024 Strategic Plan Dashboard (in development)
Exploring Achievement Gaps with the 2024 Strategic Plan Dashboard:Mathematics by English Language Learner Status, Middle School Level
60
2024 STRATEGIC PLAN QUARTERLY REPORTSource: 2024 Strategic Plan Dashboard (in development)
Exploring Achievement Gaps with the 2024 Strategic Plan Dashboard:Algebra 1 by English Language Learner Status, High School Level
61
2024 STRATEGIC PLAN QUARTERLY REPORTSource: 2024 Strategic Plan Dashboard (in development)
Exploring Achievement Gaps with the 2024 Strategic Plan Dashboard:English Language Arts by Race/Ethnicity, Black-White Gap
62
2024 STRATEGIC PLAN QUARTERLY REPORTSource: 2024 Strategic Plan Dashboard (in development)
Exploring Achievement Gaps with the 2024 Strategic Plan Dashboard:English Language Arts by Race/Ethnicity, Hispanic-White Gap
63
2024 STRATEGIC PLAN QUARTERLY REPORTSource: 2024 Strategic Plan Dashboard (in development)
Exploring Achievement Gaps with the 2024 Strategic Plan Dashboard:Mathematics by Race/Ethnicity, Black-White Gap
64
2024 STRATEGIC PLAN QUARTERLY REPORTSource: 2024 Strategic Plan Dashboard (in development)
Exploring Achievement Gaps with the 2024 Strategic Plan Dashboard:Mathematics by Race/Ethnicity, Hispanic-White Gap
65
2024 STRATEGIC PLAN QUARTERLY REPORTSource: 2024 Strategic Plan Dashboard (in development)
Exploring Achievement Gaps with the 2024 Strategic Plan Dashboard:Algebra 1 by Race/Ethnicity, Black-White Gap
66
2024 STRATEGIC PLAN QUARTERLY REPORTSource: 2024 Strategic Plan Dashboard (in development)
Exploring Achievement Gaps with the 2024 Strategic Plan Dashboard:Algebra 1 by Race/Ethnicity, Hispanic-White Gap
67
2024 STRATEGIC PLAN QUARTERLY REPORT 68
Tools Initiative: Project ArtifactsTERMS Screenshot
2024 STRATEGIC PLAN QUARTERLY REPORT 69
Tools Initiative: SIS Architecture
2024 STRATEGIC PLAN QUARTERLY REPORT 70
Tools Initiative: Student Information System (SIS) Fields1098-Ts504 Condition InformationAccrediting Agencies Other - Completion, Placement, Licensure (CPL)Achievement Gap CalculationsAdult High School Dual EnrollmentAdult Student Attendance Records (ASAR)Adult Student Informational Form (ASIF)Analytics
Apprenticeship - RTI/OJT Industrial and FACSAssessmentAssessmentsAttendanceAWD - PSAV/AGEBehavior (Positive)Behavior TrackerCalendar (Site Announcements)Calendar (Site Announcements)Calendars (Programs)Career Dual Enrollment (CDE)Career Technical Education (CTE)Change of Placement PacketChoice/Magnet ApplicationsClass RankClass RostersClass SizeCourse Code Directory (State and District)CTAECustom GroupsDelinquent Accounts
DemographicsDiplomas/CertificatesDisciplineDrivers’ License DHSMV ReportingDropout PreventionDual EnrollmentDuplicate Student NumberEducational Lost TimeEmployment VerificationEnd of Year/Begin Year Records TransferEnglish Language Learner Student Enrollment/Registration (ELL)EnrollmentEnrollmentEPIC Level 1Extended School Year (ESY)Fee SheetsFEFP CalculationsFlorida Inventory of School Houses (FISH Maintenance)FTE and Weighted FTE (wFTE) CalculationsFTE Data GatheringFTE/DOE ReportingGED ScoresGPAGPAGrade Reporting/GradebookGradebook - Multiple Calendars and Multiple StartsGraduation RateGraduation SummaryHealth Services/MedicalHome Education
Homeless StudentHospital/HomeboundImplementation PlanIndustry CertificationIndustry CertificationIn-School-Suspension AttendanceInstructor EmailInsuranceInterfacesInvoicing – Agencies and StudentsIPEDS (Integrated Postsecondary Education Data System) ( https://nces.ed.gov/ipeds/)KPIsLearning Management SystemLearning Management System IntegrationMedicaid Reimbursement ReportingMigrant StudentsMissing Children InterfaceOccupational Completion Points (OCP)OSS Re-EntryOut-of-Range Test ScoresParent/Student PortalPass – Excuse from Class/Office RequestPermanent RecordsPermanent Student RecordsPicture ManagementPicture ManagementPoint of Sale (POS)PSAV/AGE/CWE/AAAE differentiationPsychological ServicesPublic Records Request
Records ExemptionReturn to Title 4 (R2T4)SAP (Satisfactory Academic Progress)School Data Information System (Contains District Control Data for many functions)School InformationSchool LocatorSign-In/Sign-OutSocial ServicesSponsoring Agencies (HCSS, Ed Foundation, Metropolitan Ministries, WIOA, etc.)Student AssignmentStudent Data Downloads (Allows schools to download)Student LockersStudent NotesStudent Nutrition (SNS)Student SchedulerStudent ServicesStudent SummaryStudents With Disabilities (SWD)SubjectSuccess PlanTardy ManagementTextbook/Test Booklet Management:Third Grade Promotion StatusTitle 9TranscriptsTransportationWDIS/DOE ReportingWithdrawalWork Detail and Detention
2024 STRATEGIC PLAN QUARTERLY REPORT 71
Tools Initiative: Request for Information (RFI) Requirements Highlights
Records Exemption
Return to Title 4 (R2T4)
SAP (Satisfactory Academic Progress)
School Data Information System (Contains District Control Data for many functions)
School Information
School Locator
Sign-In/Sign-Out
Social Services
Sponsoring Agencies (HCSS, Ed Foundation, Metropolitan Ministries, WIOA, etc.)
Student Assignment
Student Data Downloads (Allows schools to download)
Student Lockers
Student Notes
Student Nutrition (SNS)
Student Scheduler
Student Services
Student Summary
Students With Disabilities (SWD)
Subject
Success Plan
Tardy Management
Textbook/Test Booklet Management:
Third Grade Promotion Status
Title 9
Transcripts
Transportation
WDIS/DOE Reporting
Withdrawal
Work Detail and Detention
Demographics
Diplomas/Certificates
Discipline
Drivers’ License DHSMV Reporting
Dropout Prevention
Dual Enrollment
Duplicate Student Number
Educational Lost Time
Employment Verification
End of Year/Begin Year Records Transfer
Enrollment
EPIC Level 1
Extended School Year (ESY)
Fee Sheets
FEFP Calculations
Florida Inventory of School Houses (FISH Maintenance)
FTE and Weighted FTE (wFTE) Calculations
FTE Data Gathering
FTE/DOE Reporting
GED Scores
GED Scores
GPA
Grade Reporting/Gradebook
Graduation Rate
Graduation Summary
Health Services/Medical
Home Education
1098-Ts
504 Condition Information
Accrediting Agencies Other - Completion, Placement, Licensure (CPL)
Achievement Gap Calculations
Adult High School Dual Enrollment
Adult Student Attendance Records (ASAR)
Adult Student Informational Form (ASIF)
Analytics
Apprenticeship - RTI/OJT Industrial and FACS
Assessment
Attendance
AWD - PSAV/AGE
Behavior (Positive)
Behavior Tracker
Calendar (Site Announcements)
Calendars (Programs)
Career Dual Enrollment (CDE)
Career Technical Education (CTE)
Change of Placement Packet
Choice/Magnet Applications
Class Rank
Class Rosters
Class Size
Course Code Directory (State and District)
CTAE
Custom Groups
Delinquent Accounts
Homeless Student
Hospital/Homebound
Implementation Plan
Industry Certification
In-School-Suspension Attendance
Instructor Email
Insurance
Interfaces
Invoicing – Agencies and Students
IPEDS (Integrated Postsecondary Education Data System) ( https://nces.ed.gov/ipeds/)
KPIs
Learning Management System Integration
Medicaid Reimbursement Reporting
Migrant Students
Missing Children Interface
Occupational Completion Points (OCP)
OSS Re-Entry
Out-of-Range Test Scores
Parent/Student Portal
Pass – Excuse from Class/Office Request
Permanent Student Records
Picture Management
Point of Sale (POS)
PSAV/AGE/CWE/AAAE differentiation
Psychological Services
Public Records Request
2024 STRATEGIC PLAN QUARTERLY REPORT 72
College, Career, & Life Readiness (PreK-Adult) Initiative: Theory of Action
Lead Measures
Theory Action PlanIf we execute this strategy:
Lag Measures Then we will realize this goal:Establish a cadence of experiences implemented across PreK-Adult that meet our expectations for all students to have the academic as well as interpersonal skills to be prepared for higher education, early employability, and civic engagement.
• BAS• FSA/EOC• PSAT/SAT• Grad. Rates• College, Career,
& Life Readiness
• Attendance• Behavior• Projects
Participation• SEL Measures• BAS• BSA• School-based
Formative Assessments
If we ensure that all students have rich experiences in schools, which includes accessing various levels of texts, participating in problem/project based learning, applying knowledge learned in real world settings, and being supported in a warm environment where their education needs are met and they have an opportunity to express themselves in all academic areas
Review status of the 2016-19 High-Quality Instruction Initiatives to ensure alignment and implementation fidelity Identify and implement actions for
grades 3 to 5, which represent a gap under the previous plan Identify grade-level appropriate
actions for early college and career exploration Identify areas for optimal
collaboration with families, the external community, businesses, and college partners Develop a Social, Emotional, and
Academic Development (SEAD) framework and measurement tool Streamline Response to Intervention
(RtI) processes Better define school-level autonomy
and recommend parametersSEL = Social-Emotional Learning; BAS = Benchmark Assessment Test; BSA = Broward Standards Assessment; FSA = Florida Standards Assessment; EOC = End of Course Exam; RtI = Response to Intervention
2024 STRATEGIC PLAN QUARTERLY REPORT 73
College, Career, & Life Readiness (PreK-Adult) Initiative: Project Plan Status
2024 STRATEGIC PLAN QUARTERLY REPORT 74
Personalized Pathways Initiative: Theory of Action
Lead Measures
Theory Action PlanIf we execute this strategy:
Lag Measures Then we will realize this goal:Enhance and expand personalized educational pathways, inclusive of college and career pathways, and ensure equitable access to innovative programs.
1) Develop Magnet Program progressions through feeder patterns from elementary to middle to high school so that students can continue a course of study that engages them and where they graduate with skills in a concentration area of interest.
2) Develop training options for teachers and administrators to develop instructional strategies promoting personalized learning that lead to individualized student pathways.
3) Develop CTE pathways for students as they progress from elementary to middle to high schools so that students can continue a course of study that engages them and where they graduate with certifications in areas of interest along with a diploma.
4) Develop personalized pathways for our Center and ESE students enabling them to develop the life skills needed to be productive citizens.
5) Develop matriculation options for students to graduate high school and complete CTE programs at our technical colleges.
6) Develop flexible elementary, middle, and high school bell schedules that promote career exploration, internships, industry certifications, and job placement.
Develop an education model that seeks to accelerate student learning by tailoring the instructional environment- what, when, how and where students learn – to address the individual needs, skills, and interests of each student
1) % magnet programs that follow feeder patterns
2) %teachers trained in personalized pathways/learning strategies
3) % administrators trained in personalized pathways/learning strategies
4) % students earning Career & Technical Education (CTE) certifications
5) % schools offering CTE programs6) # business and community
partnerships
1) Year/Year Increase in Lead Measures 1 & 4
2) Increase in work/project-based learning/individualized student playlists
3) Funding to schools based on CTE certifications
4) Number of internships & job placement
2024 STRATEGIC PLAN QUARTERLY REPORT 75
Personalized Pathways Initiative: Project Plan Status
2024 STRATEGIC PLAN QUARTERLY REPORT 76
Enrollment Optimization Initiative: Theory of Action
Lead Measures
Theory Action PlanIf we execute this strategy:
Lag Measures Then we will realize this goal:
Analyze enrollment trends and the capacity of existing school programs and facilities
Maximize those resources to most effectively meet the needs of the community.
1) Develop a comprehensive view of current state and national trends
2) Optimize School Choice processes and interactions with other business units
3) Launch a new School Choice application system
4) Develop & adopt process for reviewing, leveraging, & customizing District assets
5) Develop a system for measuring & evaluating impact of educational programs
6) Develop a plan to increase customer engagement
7) Align School Board policies from insights gained
New-to-District Enrollment Middle
School/Program Matriculation High
School/Program Matriculation
District Enrollment Percent of
Schools under-enrolled Program
Participation
2024 STRATEGIC PLAN QUARTERLY REPORT 77
Enrollment Optimization Initiative: Project Plan Status
2024 STRATEGIC PLAN QUARTERLY REPORT 78
Data Governance & Use Initiative: Theory of Action
Lead Measures
Theory Action PlanIf we execute this strategy:
Lag Measures Then we will realize this goal:.Establish and enforce a data governance network which facilitates optimal data quality, ownership, access, security, and confidentiality.
Create a standing data governing body founded on sound principals and best practices; instill a sense of ownership and accountability among staff; and promote the need for high-quality data integrity, security and use,
• Local Error Reports
• Data Quality Owners
• Data governing body membership
• State Error Reports
• Stand-alone databases
• Full-time equivalent recaptured
• Convene a standing data governing body
• Establish policies, procedures, documentation, and training to support the data governance framework
• Establish role-based security access best practices
• Identify stand-alone data bases owned by departments and schools
• Create or expand centralized data repositories
• Review vendor contract language to ensure data governance language
2024 STRATEGIC PLAN QUARTERLY REPORT 79
Data Governance & Use Initiative: Project Plan Status