2021 State Fair 4-H Static Exhibit, Communications, and

Awardrobe Entry

FairEntry Help Sheet – For Staff

Updated 7/13/2021

Mitch Hoyer

mhoyer@iastate.edu

515-294-1531

Kristen Flathers

Communications Event/Static Entries

kf2@iastate.edu

515-294-5938

Bonnie Dalager

Awardrobe Clothing Event

bdalager@iastate.edu

515-294-3082

Amanda Ruckdaschel

amandalr@iastate.edu

515-294-1334

Table of Contents

• Section 1: Logging in to Fair Entry

• Section 2: Approving Exhibitors

• Section 3: Creating Teams for Team Entry

• Section 4: Making Static Entries

• Section 5: Making Communications Entries

• Section 6: Making Awardrobe (Clothing Event) Entries

• Section 7: Making Photography Entries

2021 State Fair 4-H Static Exhibit, Communications, and

Awardrobe Entry

FairEntry Help Sheet – For Staff

Section 1: Logging In

1. Go to http:www.fairentry.com

• In the upper, right

corner, click on

Staff Sign-in

2. On the Staff Sign-in

screen under the

4HOnline sign-In, select

“Iowa 4-H Youth

development” as the

organization, and “County

as the role. Click Sign in with 4HOnline

3. On the pop-up screen, In the Email field, type your county E-mail address; for

example cass4h@iastate.edu. (Make

sure that you have your browser set to

allow pop-ups on this page.)

4. Enter your county 4-H Online Manager

password

5. Click/Select Iowa State Fair Exhibits &

Communication

2021 State Fair 4-H Static Exhibit, Communications, and

Awardrobe Entry

FairEntry Help Sheet – For Staff

Section 2: Creating Approved Exhibitors

1. You should see a page that looks like this. Click inside the box that says, “Search

by Exhibitor or Exhibitor #” and search for the youth you wish to enter a State

Fair Communications Exhibit for. Click the “Search” button.

2. Your search should return a list of potential exhibitors that match your search

parameters. Click the “View” button next to the name of the young person you

wish to make entry for.

3.

4.

5.

6.

7.

8.

In most cases, this youth will not yet have an

exhibitor record. Click the “Create Approved

Exhibitor” Button. This will cause a warning

message to appear. Click “Okay.”

The Static & Communications Fair does not

use invoices so it is safe to override this

warning.

3. If the Exhibitor has “Register

Exhibitor via Invoice.” Press it.

Then select the name of the

Exhibitor you wish to register.

Once the exhibitor is selected continue to press

continue till “Add Entry” pops up.

Then proceed signing up

as you normally would.

2021 State Fair 4-H Static Exhibit, Communications, and

Awardrobe Entry

FairEntry Help Sheet – For Staff

Section 3: Creating Teams for Team Entry

1. Before creating a team, you should create an Approved Exhibitor for each

exhibitor on your team (Section 2.) You should see a page that looks like this. Click

inside the box that says, “Search by Exhibitor or Exhibitor #” and search for the

youth you wish to enter as a member of the team. Click the “Search” button.

2. Your search should return a list of potential exhibitors that match your search

parameters. Click the “View” button next to the name of the young person you

would like to add to a Team.

3. In most cases, this youth will not yet have an

exhibitor record. Click the “Create Approved

Exhibitor” Button. This will cause a warning message

to appear. Click “Okay.”

The Static & Communications Fair does not use

invoices so it is safe to override this warning.

4. Click the “Exhibitors” link at the top of this page to return to the “Exhibitor

Search Screen”

5. Repeat this process (Steps 1-4) for every Individual that you will add to a team.

Once you have approved all individual exhibitors you can add them to a team.

6. You should see a page that looks like this. Click inside the box that says, “New

Exhibitor” to begin creating a team.

7. Enter the name you would like to call your team. Please give the team a name

that can serve as an indication of the members of the team. For example,

consider naming the team “Phil and Grace” rather than “Story County Team 1.”

8. On this screen you will see a section titled, “Team Members.” Click the “Edit”

button to add members to this team.

9. On this screen type

the First and Last

Name of the first

member into the

appropriate boxes

and click the

“Search” button.

Then click the “Add

Member” button for the member. Add additional members by clicking the

“Search Again” link and repeating the process. Once all members are added to

the team click the “OK” button.

10. You are now done creating a new Team. Click the “Add an Entry” under the

Entry Section for the Team.

11. Follow the Instructions in the appropriate “Adding an Entry Section,” to complete

any entries for this Team.

2021 State Fair 4-H Static Exhibit, Communications, and

Awardrobe Entry

FairEntry Help Sheet – For Staff

Section 4: Making Static Exhibit Entries

Static Exhibit entries should be submitted within 3 days after your county fair and MUST be submitted

by 5 PM on Monday, August 2. Counties with Judging after August 2, must have entries submitted by

5 PM on Friday, August 6.

1. You should see a page that looks like this. Click inside the box that says, “Search

by Exhibitor or Exhibitor #” and search for the youth you wish to enter a static

State Fair Exhibit for. Click the “Search” button.

2. If you would like to make a team entry as opposed to an individual, mark the

“Team” box underneath the “Exhibitor Type” option. See Section 3 for

information about creating teams.

3. After your search click “View” on the person or team you wish to make entry for.

4. Click the “Add an Entry” under the Entry Section for the Exhibitor or Team.

5. Click “Select” in the Static Department.

It may appear as though you might not be able to enter, but as a county

manager you have the ability to override the restriction options.

6. Click “Select” in the appropriate Division.

7. Click “Select” in the appropriate Class.

8. Once you have the Correct Department, Division, and Class, click “Continue”

9. Click the “Edit”

Button in the Entry

Description Area.

10. A Pop-up will appear. Click in the “Entry Description” Field to begin typing an

Exhibit Description. Exhibit Descriptions should be very specific, but not more

than 500 words. (Example: 8”x10” Photo of a white Easter lily in a red room in a

single black matte) When description is complete, click the “Save” button.

11. Click the “Edit” Button in the Entry Questions Area.

12. A Pop-up will appear. Click the “Units” Button to choose number of years the

youth has exhibited in the project

area. Click the “Units” Button to

choose number of pieces make up this

particular exhibit. Please answer all

questions 1-10. When selections and

questions are complete, click the

“Save” button.

13. Click the “Edit”

Button in the Club

Area.

14. A Pop-up will appear. Click the

button next to the correct Club.

Then Click “Save”.

15. You will then upload a photo of

this exhibit by clicking the

“Edit” button.

16. You will get a pop-up that says, “Edit Entry Files,” Click

the box that says, “Select Files,” and then navigate to

where you saved the picture on your computer. It is

recommended to not exceed 2 MB for file uploads,

larger photos, may cause errors. Digital Photo Label

and Original Photo upload required for Class 10303, Digital Photography.

17. This static entry is complete. Since you are a Logged into FairEntry as a County

manager all entries you make are “Live” as soon as you create them. There is no

further submission step. Click the “Exhibitors” tab at the top of the screen, to

add another entry.

18. When all static entries have

been entered from your

county, or if you have

questions, please e-mail

4hexhibits@gmail.com and

notify them that your

entries have been

submitted.

2021 State Fair 4-H Static Exhibit, Communications, and

Awardrobe Entry

FairEntry Help Sheet – For Staff

Section 5: Communication Entries

Communication event entries should be submitted within 3 days after your county selection event

and MUST be submitted by 5 PM on Monday, August 2. If your selection event is later than August 2,

contact Kristen Flathers at 515-294-5938 or kf2@iastate.edu

1. You should see a page that looks like this. Click inside the box that says, “Search

by Exhibitor or Exhibitor #” and search for the youth you wish to enter a State

Fair Communications Exhibit for. Click the “Search” button. You can also search

for Teams that you have created by selecting the Team exhibitor type.

2. Click the “Add an

Entry” under the

Entry Section for

the Exhibitor. The

process is similar

for Team entries.

3. Click “Select” in the Communications Department.

It may appear as though you might not be able to enter, but as a county

manager you have the ability to override the restriction options.

4. Click “Select” in the appropriate Division.

5. Click “Select” in the appropriate Class.

6. If you see “SELECT THIS CLASS” (or any other subclasses) DO NOT SELECT THEM!

Subclasses are reserved for State 4-H office use only.

7. Click the “Edit” Button in the Entry Description Area. Please make your Entry

Description the Title of the Exhibit/Presentation.

8. Click the “Edit” Button in

the Entry Questions Area.

9. Complete question 2-4 for every

entry.

10. Complete the other

questions. These

Questions will be

slightly different

depending on the type

of entry you are

making. After

completing the

equipment section

click the “Save” button.

11. Select your date and time for this exhibit. If you reserved a time for your county

this would be where you would select one of those reserved times. Select your

time of day preference that

corresponds to the date selected

above. If you did not reserve a time for

your exhibits, please contact the State

Fair Communications Intern at 515-294-

5938.

12. Click the “Edit” Button

in the Club Area.

13. A Pop-up will appear. Click the

button next to the correct Club.

Then Click “Save”.

14. This Communication entry is complete. Since you are a Logged into

FairEntry as a County manager all entries you make are “Live” as soon as you

create them. There is no further submission step. Click the “Exhibitors” tab at

the top of the screen, to add another entry. Once you have completed all

Communications entry please

e-mail Kristen Flathers at

kf2@iastate.edu or 515-294-

5938 and let her know that

entries for your county have

been completed including

how many entered for each.

Questions about the

Communications entry

process can also be directed

to this e-mail.

2021 State Fair 4-H Static Exhibit, Communications, and

Awardrobe Entry

FairEntry Help Sheet – For Staff

Section 6: Making Awardrobe Entries

Internet Explorer is not the preferred browser. Google Chrome,

Firefox, or Safari are the best browsers to use when signing into FairEntry.

1. Go to http:www.fairentry.com

● In the upper, right

corner, click on

Staff Sign-in

2. On the Staff Sign-in screen

under the 4HOnline sign-

In, select “Iowa 4-H Youth

development” as the

organization, and “County

as the role. Click Sign in

with 4HOnline

3. On the pop-up screen, In the Email field, type your county E-mail address; for

example cass4h@iastate.edu. (Make

sure that you have your browser set to

allow pop-ups on this page.)

4. Enter your county 4-H Online Manager

password. Click Login.

5. Click/Select Iowa State Fair Exhibits &

Communication

1. You should see a page that looks like this. Click inside the box that says, “Search

by Exhibitor or Exhibitor #” and search for the youth you wish to enter a

Awardrobe State Fair Exhibit for. Type there name and click the “Search” button.

2. Your search should return a list of potential exhibitors that match your search

parameters. Click the “View” button next to the name of the young person you

wish to make entry for.

3. In most cases, this youth will not yet

have an exhibitor record. Click the

“Create Approved Exhibitor”

Button. This will cause a warning

message to appear. Click “Okay.”

The Static & Communications Fair

does not use invoices so it is safe

to override this warning.

4. Click the “Add an Entry” under the Entry Section for the Exhibitor.

5. Click, “Select” in the Clothing Event Department.

6. Click “Select” for the proper division.

7. Click “Select” FOR ONLY THE SENIOR LEVEL CLASS IN THE DIVISION.

8. Click “Continue” after

you have selected the

Department, Division,

and SENIOR level Class.

9. Click “Edit” in the Entry

Questions Area.

10. Enter the information for the entry. You’ll be asked to select a time slot based on

your county, and to provide your email address in case we have questions.

13. When you are ready to upload your exhibitors Report Form and Photo, the

Report Form must be in PDF form and Photos must be in Jpeg, Gif, Png or Tif form

when it is saved as well as uploaded. See question #14-17 for step by step

instructions.

14. Once both the Report and the

Picture are an PDF, Jpeg, gif, Png, or Tif

form you are now ready to upload

them to Fair Entry. To upload

Exhibitors Report and Photo click the

“Edit” Button in the second Entry Files

box. (located near the bottom of the

page)

20. Click on “Select File”, then find your document

on the Open tool bar that will pop up, once you

found your file, click on it, it will them appears in

the “File name” box, click “Open”.

21. Repeat step 19 to upload the picture of your

exhibitor. Picture must be 2 MB or smaller. Once you

have both of them uploaded two green check marks

will appear that indicates both the Report and Picture

were successfully uploaded. If everything looks ok

and the report matches the picture, then you can click “Ok”.

24. This Awardrobe entry is

complete. Since you are a Logged

into FairEntry as a County manager

all entries you make are “Live” as

soon as you create them. There is

no further submission step. Click

the “Exhibitors” tab at the top of the

screen, to add another entry.

If you have any questions that we can help you with you can contact Bonnie

Dalager.