2021 School Planning Calendar ENG yb version 2 · Eid ul Fitr Thursday 13 May 2021 Shavuot Monday...
Transcript of 2021 School Planning Calendar ENG yb version 2 · Eid ul Fitr Thursday 13 May 2021 Shavuot Monday...
WCED
2021 PLANNING CALENDAR FOR SCHOOLS
Western Cape Education Department • http://wced.school.za • http://wcedeportal.co.za • WCED Client Services Call Centre: 0861 92 33 22
1. Introduction This schedule of dates for training programmes, meetings, tests and examinations, and important administrative deadlines is provided to aid schools’ planning for 2021.
2. Amended 2021 school termsTerm Begins Ends No. of
weeksNo. of school days
First 25 January (teachers) 27 January (learners)
31 March 10 47 (teachers)45 (learners)
Second 13 April 25 June 11 51
Third 13 July 23 September 11 52
Fourth 05 October 08 December (learners) 10 December (teachers)
10 49 (teachers) 47 (learners)
199 (teachers) 195 (learners)
2.1 Religious observances in 2021
Religious holiday
Day Date
Pesach (Passover) Sunday and Monday 28 and 29 March 2021
Pesach (Passover) Saturday and Sunday 03 and 04 April 2021
Ascension Day Thursday 13 May 2021
Eid ul Fitr Thursday 13 May 2021
Shavuot Monday and Tuesday 17 and 18 May 2021
Eid ul Adha Tuesday 20 July 2021
Yom Kippur Thursday 16 September 2021
Diwali Thursday 04 November 2021
3. Important dates per school term3.1 Term 1 (25 January to 31 March 2021) No. of weeks: 10
Activity Due date
Submit online applications for curriculum posts
11 to 25 January 2021
Closing date for capturing Vacancy List 1/2021(Please note: Post level 1 posts will not be advertised in 2021 in respect of ordinary public schools. Institutions must use the 6A and 6B conversion process to fill post level 1 posts on a permanent basis.)
29 January 2021
Payment of hostel boarding, private boarding and private transport subsidy advances: Claim for Term 1
29 January 2021
Submit WCED 043 semester reports for period 01 July to 31 December to district offices
30 January 2021
Induction of new Representative Councils of Learners (RCLs) is scheduled
February to March 2021
Remedial delivery of workbooks February to March 2021
Safe Schools Back to School Drive 01 to 05 February 2021
WCED Snap Survey for ordinary public and independent schools
09 February 2021(10th school day)
Schools complete and sign off automated planned enrolment on CEMIS
10 to 16 February 2021
Publication date: Vacancy List 1/2021 15 February 2021
Circuit managers sign off on WCED Snap Survey for ordinary public and independent schools
15 February 2021
Submit hostel boarding, private boarding and private transport subsidy applications for newly enrolled learners during January 2021
15 February 2021
Submit hostel boarding, private boarding and private transport subsidy claim forms to Head Office: Claim for Term 1
15 February 2021
Circuit managers verify and sign off automated planned enrolment on EduInfoSearch
17 to 19 February 2021
Due date for sign off on final School Improvement Plan (SIP) which must include the results for the Academic Performance Improvement Plans
19 February 2021
District Principals’ Forum meetings 22 February to 02 March 2021
Performance management dates (QMS – Principals): Finalisation and sign off on work plans
25 February 2021
School admissions open (all ordinary public schools)
26 February 2021
Schools submit requisitions (WCED 026A and 026B) for school furniture and equipment to district offices
26 February 2021
Commencement of 2021 national governing body elections
01 March 2021(to be confirmed)
• WCED Annual School Survey for ordinary public and independent schools
• WCED Annual Survey for early childhood development (ECD) centres
• WCED Snap Survey for special public and independent schools
02 March 2021(1st Tuesday in March)
• Circuit managers sign off on WCED Annual Survey for ordinary public and independent schools
• ECD managers sign off on WCED Annual Survey for ECD centres
• Provincial programme managers sign off on WCED Snap Survey for special public schools
• ECD IMGP managers sign off on WCED Snap Survey for special independent schools
08 March 2021
Provincial Principals’ Forum meeting 12 March 2021
District offices submit prioritised lists for furniture and equipment to Chief Directorate: Districts
12 March 2021
Performance Management: Baseline scores (new educators)
19 March 2021
Western Cape Education Department • http://wced.school.za • http://wcedeportal.co.za • WCED Client Services Call Centre: 0861 92 33 22
School admissions close (all ordinary public schools)
26 March 2021
Submit applications for the extension and/or curtailment of the curriculum to district offices for 2021
26 March 2021
Final norms and standards (N&S) allocations for ordinary public schools (including Grade R) and independent Grade R sites published on CEMIS
26 March 2021
3.1.1 Curriculum, tests and examinations
Activity Due date
2020 National Senior Certificate (NSC) marking 04 to 22 January 2021
Closing date for parents to appeal the progression/promotion result of their child
29 January 2021
Principal communicates the outcome of the appeal to parents in writing
05 February 2021
School provides a register of appeals to the circuit manager
08 February 2021
Closing date for parents, who are dissatisfied with the outcome of their appeal, to appeal to the district director
10 February 2021
Release of the 2020 NSC examination results 23 February 2021
All appeals (for progression and promotion results for Grades 1–11 of 2020) finalised
25 February 2021
Verification of NSC Grade 12 full-time learners’ biographical and subject details on CEMIS completed
26 February 2021
NSC Awards Ceremony 09 March 2021(to be confirmed)
Submit applications for NSC examination re-marks and rechecks
10 March 2021
Schools (including special schools) must confirm all adaptation needs in cases of adapted papers and assistive devices (e.g. braille, large font, audio files etc.) for learners with special needs which needs to be specially ordered by the Department of Basic Education (DBE)
15 March 2021
Closing date for registrations for NSC November 2021 examinations
15 March 2021(to be confirmed)
Closing date for applications for chief markers and internal moderators for the 2021 NSC examinations
19 March 2021
Capture data for newly elected members of the School Assessment Irregularity Committee
26 March 2021
Closing date for registrations for NSC/Senior Certificate (SC) June 2021 examinations
31 March 2021
Grade 11 subject changes (maximum two subjects)(Note: No subject changes are allowed in Grade 12)
31 March 2021
3.1.2 Learning and teaching support material (LTSM) processes
Activity Due date
LTSM committee appointed in writing 28 January 2021
Ensure that every learner has a covered textbook
29 January 2021
Parent meeting held where LTSM is included as an agenda item
As per scheduled parent meeting
Remedial delivery of workbooks to district offices
February/March 2021
Communication sent to parents about their responsibility to replace lost or damaged textbooks
05 February 2021
LTSM policy updated and submitted to governing body for approval
12 February 2021
Conduct quarterly textbook check to identify lost and worn out textbooks
19 March 2021
Schools capture textbook issue rates (Please note that an online system to capture textbook rates is currently under construction)
26 March 2021
Principal signs off textbook issue rate on CEMIS
26 March 2021
Discuss LTSM progress to be reported to the governing body and then submit to principal for approval
Before scheduled governing body meeting
Report on textbook retrieval and retention tabled at quarterly governing body meeting
As per scheduled quarterly governing body meeting
Submit WCED 032 (LTSM allocation) forms to Head Office
30 March 2021
Circuit manager signs off on issue rates and writes a comment and follows up on any textbook shortages with the school
30 March 2021
3.2 Term 2 (13 April to 25 June 2021) No. of weeks: 11
Activity Due date
Schools process online admission applications 29 March to 14 May 2021
Online capturing of information on compensation for school fee exemptions
01 April 2021
Safe Schools Holiday Programme 06 to 09 April 2021
Induction of newly elected governing bodies 13 April to 25 June 2021
Grade R Subsidy: CEMIS opens for the submission of claims for four days only
13 to 16 April 2021
Submit section 18A donation tax certificates to district offices
14 April 2021
Payment of hostel boarding, private boarding and private transport subsidy advances: Claim for Term 2
16 April 2021
Submit hostel boarding, private boarding and private transport subsidy claim forms to Head Office: Claim for Term 2
29 April 2021
Western Cape Education Department • http://wced.school.za • http://wcedeportal.co.za • WCED Client Services Call Centre: 0861 92 33 22
Activity Due date
Final School Development Plan (SDP) sign off 30 April 2021
Each governing body member must declare a direct or indirect personal interest that the member or any of his/her family members has in the procurement of goods or services for the school. This completed declaration must be provided to the chairperson of the governing body.
30 April 2021
Principal must conduct handover process by officially providing all relevant governance files, including the governing body constitution, policies and procedures, to the newly elected governing body
30 April 2021
Sign off on compensation for school fee exemptions on CEMIS
30 April 2021
Closing date for capturing Vacancy List 2/2021(Please note: Post level 1 posts will not be advertised in 2021 in respect of ordinary public schools. Institutions must use the 6A and 6B conversion process to fill post level 1 posts on a permanent basis.)
04 May 2021
District Principals’ Forum meetings 10 to 18 May 2021
First N&S transfer payment and payment of Grade R claims for the 2021/22 financial year
14 May 2021
School safety round-table discussions (urban) 15 May 2021
Principals finalise and sign off all online admission application statuses on CEMIS
17 May 2021
System displays the outcome of all online admission applications
24 May 2021
Parents are informed of the outcome of online admission applications per email/SMS
24 to 28 May 2021
School admissions: parents confirm acceptance 24 May to 25 June 2021
Provincial Principals’ Forum meeting 28 May 2021
School safety round-table discussions (rural) 29 May 2021
Publication date: Vacancy List 2/2021 07 June 2021
Performance management dates (QMS – Principals): Completion of mid-year appraisal
18 June 2021
Safe Schools Holiday Programme 28 June to 09 July 2021
Submit a copy of annual financial statements, audited or examined in terms of section 43 of the South African Schools Act, 1996 (Act 84 of 1996), to district office
30 June 2021
3.2.1 Curriculum, tests and examinations
Activity Due date
Closing date for applications for deputy chief markers, senior markers and ordinary markers for the 2021 NSC examinations
16 April 2021
Combined June NSC supplementary and SC examinations
29 April to 12 June 2021 (to be confirmed)
Activity Due date
Subject changes for Grade 10 subjects + 8th/9th subject
30 April 2021 (capture on CEMIS)
Provincial Grade 12 School-based Assessment (SBA) moderation of a sample of high schools in each district
May 2021
Provincial moderation of SBA portfolios and marks (schedules with precise dates will be sent to schools)
26 to 28 May 2021
Grade 10 subject changes (maximum two subjects)
30 June 2021
DBE and Umalusi moderation of selected Grade 12 SBA portfolios and marks (final dates to be confirmed by DBE and Umalusi)
June 2021
3.2.2 LTSM processes
Activity Due date
Conduct annual LTSM audit in preparation for the ordering of top-up textbooks in May/June
23 April 2021
Submit damaged and worn out textbooks to disposal committee
30 April 2021
Discuss LTSM progress to be reported to governing body and then submit to principal for approval
Before scheduled governing body meeting
Report on textbook retrieval and retention tabled at quarterly governing body meeting (includes the findings of the annual stocktaking/audit)
As per scheduled quarterly governing body meeting
Conduct quarterly textbook check to identify lost and worn out textbooks
11 June 2021
Online ordering of CAPS top-up textbooks May/June 2021
Online ordering of stationery and cleaning materials for non-section 21 schools
May/June 2021
3.3 Term 3 (13 July to 23 September 2021) No. of weeks: 11
Activity Due date
School admissions: schools fill available places
26 June to 23 September 2021
Payment of hostel boarding, private boarding and private transport subsidy advances: Claim for Term 3
16 July 2021
Performance management dates (QMS – Principals): Submission of mid-year scores
23 July 2021
Compensation for fee exemptions: Schools submit audited information to the relevant circuit manager at the district office and closure of CEMIS for all schools
23 July 2021
District Principals’ Forum meetings 26 July to 03 August 2021
Submit hostel boarding, private boarding and private transport subsidy claim forms to Head Office: Claim for Term 3
29 July 2021
Western Cape Education Department • http://wced.school.za • http://wcedeportal.co.za • WCED Client Services Call Centre: 0861 92 33 22
Activity Due date
Submit WCED 043 semester reports for period 01 January to 30 June to district offices
30 July 2021
Sign off on Grades 3, 6 and 9 learner registers for WCED Systemic Tests on CEMIS (includes verifying that the Language of Learning and Teaching of each learner is correct)
30 July 2021
School Safety Summit 30 to 31 July 2021
Delivery of volume 1 workbooks for Grades R to 9
August to September 2021
Schools submit applications for new LTS routes, to commence in January 2022, to circuit managers
06 August 2021
Schools submit applications for new additional learners (2022) to circuit managers
06 August 2021
Closing date for capturing Vacancy List 3/2021 (Please note: Post level 1 posts will not be advertised in 2021 in respect of ordinary public schools. Institutions must use the 6A and 6B conversion process to fill post level 1 posts on a permanent basis.)
20 August 2021
Educator staff establishments of ordinary public schools for 2022 made available
20 August 2021
Provincial Principals’ Forum meeting 20 August 2021
Educator staff establishments of special public schools for 2022 made available
27 August 2021
Submit an inventory of the furniture and equipment disposed of and the minutes of the disposal committee to the Subdirectorate: Equipment at Head Office
27 August 2021
Elect teacher liaison officers September 2021
WCED Annual Survey for special public and independent schools
02 September 2021 (1st Thursday in September)
Publication date: Vacancy List 3/2021 06 September 2021
• Provincial programme managers sign off on WCED Snap Survey for special public schools
• ECD IMGP managers sign off on WCED Snap Survey for special independent schools
08 September 2021
Safe Schools Holiday Programme 27 September to 01 October 2021
Compensation for fee exemptions: WCED informs schools of amounts to be awarded
30 September 2021
3.3.1 Curriculum, tests and examinations
Activity Due date
Dramatic Arts Practical August to October 2021
Grade 12 oral moderation begins August 2021
Grade 12 practical examinations begin August 2021
Activity Due date
Dance Studies Practical August to October 2021
Training of invigilators September 2021
Provincial Grade 12 SBA moderation of a sample of high schools in each district
September 2021
Provincial moderation of SBA portfolios and marks (Schedules with precise dates will be sent to schools)
01 to 03 September 2021
DBE and Umalusi moderation of selected Grade 12 SBA portfolios and marks (final dates to be confirmed by DBE and Umalusi)
September/October 2021
Music Practical September to October 2021
Grade 12 September trial examinations earliest start date
13 September 2021
Common Assessment Task for Life Orientation
To be confirmed
3.3.2 LTSM processes
Activity Due date
Submit damaged and worn out textbooks to disposal committee
30 July 2021
Delivery of volume 1 workbooks for Grades R to 9
August/September 2021
Conduct quarterly textbook check to identify lost and worn out textbooks
10 September 2021
Discuss LTSM progress to be reported to governing body and then submit to principal for approval
Before scheduled governing body meeting
Report on textbook retrieval and retention, tabled at quarterly governing body meeting
As per scheduled quarterly governing body meeting
Ensure that all newly procured textbooks are stamped and provided with a unique number
As ordered and received
3.4 Term 4 (05 October to 10 December 2021) No. of weeks: 10
Activity Due date
Election of RCLs October 2021
Delivery of volume 2 workbooks for Grades R to 9
October to November 2021
WCED Systemic Tests for Grades 3, 6 and 9(Tests will take place on one school day during the morning)
06 to 21 October 2021
Payment of hostel boarding, private boarding and private transport subsidy advances: Claim for Term 4
08 October 2021
Draft SIP 2022 completed 12 October 2021
Performance management dates (QMS – Principals): Completion of summative evaluations (principals)
15 October 2021
Complete summative evaluations, lists of Staff Development Team members and Educator mprovement Plans
15 October 2021
Western Cape Education Department • http://wced.school.za • http://wcedeportal.co.za • WCED Client Services Call Centre: 0861 92 33 22
Activity Due date
Submit hostel boarding, private boarding and private transport subsidy claim forms to Head Office: Claim for Term 4
21 October 2021
Submit internal moderation reports on the Integrated Quality Management System evaluation process to district offices
22 October 2021
District Principals’ Forum meetings 25 October to 02 November 2021
Public service staff establishments of ordinary public schools for 2022 made available
29 October 2021
Public service staff establishments of special public schools for 2022 made available
29 October 2021
Performance management dates (QMS – Principals): Submit annual appraisal scores for principals (Schools to adhere to district office submission dates)
29 October to 19 November 2021
Submit Summary Composite Score Sheets: Summative Evaluation (QA 7) to district offices(Schools to adhere to district office submission dates)
29 October to 19 November 2021
Schools ready for online progression and promotion capturing
05 November 2021
Provincial Principals’ Forum meeting 12 November 2021
Second N&S transfer payment and payment of Grade R claims for the 2021/22 financial year and compensation for fee exemptions
15 November 2021
Submit hostel boarding, private boarding and private transport subsidy applications forms for 2022 to Head Office
30 November 2021
Submit final tables to district offices indicating the number of:a) applications for exemption of parents from the payment of school fees considered;b) total exemptions granted;c) partial exemptions granted; andd) applications not granted.
30 November 2021
Submit a copy of the approved 2022 school budget to the district office
01 December 2021
3.4.1 Curriculum, tests and examinations
Activity Due date
Capture Grade 12 SBA scores on electronic record sheets
October 2021
Final district moderation of Grade 12 record sheets
October / November 2021
NSC practical examinations (Computer Applications Technology & Information Technology Paper 1)
To be confirmed
NSC practical examinations To be confirmed
2021 NSC examinations To be confirmed
Marking of the 2021 NSC examinations To be confirmed
3.4.2 Assessment accommodations, applications for immigrant status, and requests for adapted papers and assistive devices (e.g. braille, large font, audio tapes) for learners with special needs
Applications for assessment accommodations and adapted papers
Due date
For Grades R–9: Ongoing at school and district level
Ongoing
For Grades 10–11: Must be recorded on CEMIS by the end of October in the learner’s Grade 10/11 year. No new applications will be accepted in Grade 12.
October 2021
Appeals for Grades 10 to 11 November 2021
3.4.3 LTSM processes
Activity Due date
Ensure that all newly procured textbooks are stamped and provided with a unique number
As ordered and received
Delivery of volume 2 workbooks for Grades R to 9
October / November 2021
Submit damaged and worn out textbooks to disposal committee
22 October 2021
Retrieve textbooks from learners and conduct textbook check to identify lost and worn out textbooks
From the 3rd last week of term onwards
Report on textbook retrieval and retention tabled at quarterly governing body meeting
22 November 2021 onwards
Disposal process of unwanted and damaged books
03 December 2021
Report on textbook retrieval (including recommendations on improvement strategies) submitted to the principal
03 December 2021
Teachers/schools capture textbook retrieval rates on CEMIS (teacher must provide reasons for any deviation on the system)
07 December 2021
Principal signs off textbook retrieval rate on CEMIS
07 December 2021
Circuit manager signs off textbook retrieval rate online
10 December 2021