2020 Surplus Van Grant - Spokane Transit Authority€¦ · Human service organizations (HSOs) which...

December 11, 2019 2020 Surplus Van Grant Application Packet of 11

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2020 Surplus Van Grant

Checklist to Complete Application: ☐ All Required Signatures & Dates

☐ Review, initial and sign “Requirements for Surplus Van Grant

Eligibility”

☐ Submit Completed Original 2020 Van Grant Application

Vehicle Review Open House: 11:00 a.m. – 2:00 p.m.

Thursday, February 6, 2020

Application Deadline: 5:00 p.m.

Friday, February 14, 2020 Return all items to: Spokane Transit Authority Attn: Paratransit 1212 W. Sharp Avenue Spokane, WA 99201-2686


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Spokane Transit Authority Rules, Requirements and Selection Criteria for Surplus Vans

Background At the regular board meeting on July 20, 2011, the Spokane Transit Authority Board approved the Surplus Van Grant Program to meet unmet transportation needs of qualified human services organizations (HSO). In accordance with Board Resolution 677-11, up to 10 (ten) 15-passenger vans will be made available to eligible community agencies to enhance transportation service provided within Spokane Transit Authority’s Public Transportation Benefit Area (PTBA). This packet contains the application, rules, requirements and selection criteria developed by Spokane Transit Authority to implement that plan.

Vehicles

Up to ten (10) surplus vehicles may be granted which will include surplus rideshare vans. These vehicles have recently been retired from regular service. STA staff and a sample surplus vehicle will be available at a Vehicle Review Open House held February 6, 2020 from 11:00 am to 2:00 p.m. at the Spokane Transit Authority Paratransit Office located at 1212 W. Sharp Avenue, Spokane, Washington. Please call STA at (509) 325-6016 for transit or driving directions. The workshop is an “open house” format and no reservation is necessary.

Eligibility

Human service organizations (HSOs) which serve individuals of the Spokane Transit Authority PTBA who have a disability, are low income, or have mobility limitations related to advanced age are eligible. The PTBA serves the urban growth areas of the City of Spokane, Spokane Valley, Cheney, Medical Lake, Airway Heights, Millwood and Liberty Lake.

Application Schedule

February 6, 2020 Vehicle Review Open House at Paratransit (1212 W. Sharp Ave.)

February 14, 2020 DEADLINE FOR SUBMITTING APPLICATIONS

March 2020 Review and scoring of applications by Selection Committee

April 2020 Announcement of Surplus Van Grant Awards

TBD - Spring 2020 Post-Award Orientation & Vehicle Distribution


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Application Submittal

Obtain the application from STA’s website at www.spokanetransit.com/VanGrant or by emailing [email protected]. This application packet is available in other formats upon request.

Only completed applications submitted as an original signed document will be considered for review and scoring. Incomplete applications will not be considered for scoring.

Applications must be received no later than: 5:00 p.m. Friday, February 14, 2020 Van Grant applications can be mailed or dropped off to:

Spokane Transit Authority

Attn: Paratransit 1212 W. Sharp Avenue

Spokane, WA 99201

Questions

Questions about the Van Grant, eligibility, limits of the PTBA and other questions about the program should be directed to (509) 325-6016 or email [email protected].


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Requirements for Surplus Van Grant Eligibility

To be eligible for a Surplus Van Grant vehicle, applicants must attest and agree to the following:

Initial

The awarded vehicle will be used for a transportation-related purpose for individuals who have a disability, are low income, and/or have mobility limitations related to advanced age who live and/or travel within the Spokane Transit Authority PTBA*.

Only one vehicle will be awarded per agency/organization per year.

The applicant must assume ownership of the vehicle.

All trips will have an origin OR a destination within STA’s PTBA*.

Vehicles are awarded “as-is” and will require routine maintenance as well as potential repairs, at times. The applicant will have the financial and management capacity to operate, maintain and insure the awarded vehicle.

The applicant’s designated signing authority will sign an agreement relating to the exchange of vehicles for transportation-related services. A sample copy of such agreement is attached hereto as Exhibit A.

The applicant will track ridership, hours and miles of service, and provide a quarterly reports to Spokane Transit for a period of one year after the award of the vehicle.

The applicant will provide transportation to their clients, members, guests or other similar users with vehicles supplied under this program.

The applicant shall not provide transportation to the general public for a fee/fare.

The applicant will not use the vehicle for assisting a campaign for election or for the promotion of or opposition to any ballot proposition.

Signature Date Name Title *PTBA: Public Transportation Benefit Area is a special taxing district established by Washington State for the purpose of providing public transportation. The PTBA for Spokane Transit Authority includes the cities of Airway Heights, Cheney, Medical Lake, Millwood, Liberty Lake, Spokane, and Spokane Valley, as well as portions of the unincorporated county surrounding those municipalities.


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Selection Criteria The selection process is competitive and involves a team review and evaluation using the criteria identified below. In addition to these specific criteria, diversity in population groups served and previous grant awards will be used as balancing factors in making final selections.

Criteria Summary

1. Clarity and Quality of Application

Applications will be rated on content, clarity, presentation – based on legibility and completeness. Applications which are deemed incomplete, illegible, etc. will not be submitted for scoring.

2. Demonstrated Community Benefit

Applications will be rated on the nature of your organization and its transportation needs and the types of services you plan to provide with the vehicle.

3. Total Number of Trips Provided/Estimated

Application will be rated on the number of estimated trips to be provided.


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SURPLUS VAN GRANT PROGRAM 2020 APPLICATION

Section 1: General Information:

Who Are You? (All fields are required)

Name of Applicant/Organization:

Organization Address:

Contact Name:

Contact Phone Number:

Contact E-mail:

If applicable:

Partner Agency / Organization: Partner Agency / Organization:

What Are You? (Check all that apply):

☐ Church ☐ Public Agency ☐ Community Service ☐ Senior Center ☐ Convalescent Center ☐ School/Daycare ☐ Other:


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Section 2: Description of Proposed Vehicle Use:

Why Are You Applying?

Please provide your organizational Mission Statement or the scope of your services. (use additional sheets if needed)

We serve the following populations (select all that apply):

☐ Persons with disabilities ☐ Senior Citizens ☐ Youth

☐ At Risk ☐ Low Income ☐ Other

Explain:

What services are you planning on providing? (select all that apply)

☐ Field Trips/Social Outings ☐ Grocery/Retail Stores ☐ Church

☐ Medical/Dental Appointments ☐ Other

Explain:


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Based on the services selected, describe the transportation issues you are trying to solve and the benefits that you will be achieving: (use additional sheets if needed)

Provide the address(es) of the location where your trips will begin and/or end:

Estimate the monthly number of one-way trips you are planning on providing:

Explain how you arrived at this number:

How many of these trips would be provided to ADA Paratransit eligible passengers:

What transportation methods (public or private) does your organization currently utilize?


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Please indicate your preference for vehicles(s) being offered:

☐ No wheelchair lift – 15 passenger, 20’ length

☐ Cutaway with wheelchair lift – 15 passenger, 22’ length

☐ Any vehicle available

Are you willing to participate in the coordination of vehicle use with other organizations with similar transportation needs?

☐ YES ☐ NO

Section 3: Certification

I certify that, to the best of my knowledge, the information in this application is true and accurate and that this agency/organization has the necessary financial and managerial capability to adequately operate, maintain and insure the vehicle for which this application is being made.

Signature of Applicant

Board Chair/Executive Officer:

Name/Title: Date:

Signature of Partner Agency


Name/Title: Date:

Signature of Partner Agency


Name/Title: Date:

EXHIBIT A SAMPLE SURPLUS VAN GRANT AGREEMENT


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SURPLUS VAN GRANT AGREEMENT

This Surplus Van Grant Agreement (“Agreement”) is entered into by and between XXX (“Recipient”) and the Spokane Transit Authority (“STA”), a Washington State municipal corporation; each individually referred to as “Party” and jointly referred to as "Parties”.

In consideration of the mutual promises herein, the Parties agree as follows:

1. STA shall provide the following “Van” to the Recipient:

Year: Make: Model: VIN: Mileage Market Value XXX XXX XXX XXX XXX XXX

2. In consideration for the Van described above, the Recipient shall use the Van to provide transportation services for the purpose of serving persons with mobility limitations related to advanced age, disability or low income who live within or are travelling to or from STA’s Public Transportation Benefit Area (“PTBA”) as described in Section 2, Description of Proposed Vehicle Use, in the Recipient’s grant application, attached hereto as Exhibit A and incorporated by reference.

3. The Recipient shall be responsible for transferring title of the Van into the Recipient’s name within five (5) business days of receipt of Van title from STA. The Recipient shall be responsible for all fees associated with title transfer, licensing and registration of the Van. STA shall file a Report of Sale with the Washington State Department of Licensing following release of the Van to the Recipient.

4. The Recipient shall obtain and maintain automobile liability insurance on the Van in accordance with Washington State law. The Recipient shall provide STA proof of such insurance prior to STA releasing the Van to the Recipient.

5. STA is providing the Recipient the Van AS IS, WHERE IS, and WITH ALL FAULTS and WITHOUT RECOURSE regarding the condition of the Van. STA makes NO EXPRESSED or IMPLIED WARRANTIES of MERCHANTABILITY; NO EXPRESS or IMPLIED WARRANTIES of FITNESS; and no EXPRESS or IMPLIED WARRANTIES or GUARANTEES of any kind regarding the Van.

6. The Parties agree that STA shall have no liability of any sort arising from or related to the Van. The Recipient and any successor shall defend, indemnify and hold harmless STA, its officers, agents and employees from any claims or suits at law or equity, costs and/or demands of any sort, including reasonable attorneys’ fees, arising out of or related to this Agreement, the Van, or any use by any person of the Van.

EXHIBIT A SAMPLE SURPLUS VAN GRANT AGREEMENT


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7. The Recipient shall not sell, donate or transfer the Van without STA’s express written consent during the first year the Recipient holds title to the Van.

8. For a period of one (1) year following delivery of the Van to the Recipient, the Recipient shall provide to STA a quarterly report containing Van odometer readings, number of passengers carried, and a description of use of Van. Reports will be due April 30, July 31, October 31, and January 31 for each calendar year quarter immediately preceding the report due date. Reports shall be submitted to [email protected], faxed to (509) 325-6020, or mailed to: Spokane Transit Authority Attn: Paratransit 1212 W Sharp Avenue Spokane, WA 99201

9. The Recipient shall ensure any trip provided originates or terminates within the PTBA.

10. The Recipient is not an agent of STA, nor does this Agreement create an agency relationship between STA and the Recipient.

11. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall constitute an original Agreement, but all of which together shall constitute one and the same instrument.

12. Electronic Signatures. A signed copy of this Agreement transmitted by facsimile, email or other means of electronic transmission shall be deemed to have the same legal effect as delivery of any original executed copy of this Agreement.

Recipient Spokane Transit Authority

By: Title: Date:

By: E. Susan Meyer Title: Chief Executive Officer Date:

Attest: By: Dana Infalt Title: Clerk of the Authority Date:

2020 Surplus Van Grant - Spokane Transit Authority€¦ · Human service organizations (HSOs) which...

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