2020 REVENTON OCEANIA SENIORS

CRUCIBLE QUALIFIER

Tuesday May 19th – Thursday May 21st at

SNOOKER SA

57 MILNER ROAD RICHMOND SA 5033

This event is open to any player who is a member of their country’s billiard and snookers association within the Oceania

Region and must be in good standing with their National Association. Players must be over the age of 40 at the time of

competing. The winner will gain a spot in the 2020 ROKiT World Seniors Championship, Sheffield, UK August 12th –

15th. Your entry is subject to the attached conditions.

The winner will be offered a spot in the Crucible final including hotel accommodation from Wednesday 12th August 2020

for 4 nights. They are liable for their own transportation expenses. If the winner declines to go, the spot and

accommodation will be offered to the runner up.

Submit your entry online at www.obsf.info/event-entries.aspx.

LIMITED TO THE FIRST 64 ENTRIES

PRIZE MONEY*

Winner $2,500 AUD

Runner up $1,000 AUD

Semi Finalists $500 AUD (*Prize Money subject to number of entries)

INDEMNITY: All players enter this competition at their own risk. None of the OBSF, the Billiards and Snooker

Association of SA, Snooker SA, sponsors or organisers shall be liable for any loss injury or misadventure however

arising. I have read and understood the above and I am conversant with the OBSF Championship Conditions (attached) &

RWSS Standard Conditions (attached). I agree to abide by any decision of the Tournament Director in relation to this

tournament.

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Accommodation

Sage Hotel 208 South Terrace Adelaide

Phone +61 8 82232800 Quote “Snooker”

Single $130/night incl breakfast

Twin or double $145/night incl breakfast

or

Chifley 226 South Terrace Adelaide

+61 8 2234355 Quote “Snooker”

Single $110/night incl breakfast

Twin or double $110/night incl breakfast

Entry fee $100.00AUD

ENTRIES CLOSE - FRIDAY MAY 1st 2020

Direct Deposit BSB: 016 359 ACCT: 266 804 583

If making deposit at an ANZ branch, include your mobile number as payment reference

Direct queries to FRANK DEWENS

0412 055 057

kindew1@bigpond.com

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Championship Playing Conditions

&

Disciplinary Rules and Procedures

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OCEANIA BILLIARDS & SNOOKER FEDERATION

SENIORS CHAMPIONSHIP CONDITIONS 2020

AND

DISCIPLINARY RULES & PROCEDURES

………………………………………………..

1. GENERAL CONDITIONS OF ENTRY

2. ENTRY STATUS OF PLAYERS

3. AFFILIATION & ENTRY FEES

4. CHAMPIONSHIP FORMAT

5. ROUND-ROBIN GROUP DRAWS

6. WALKOVERS & FORFEITS

7. WITHDRAWALS

8. GROUP WINNERS

9. SEEDING & DRAW FOR THE KNOCK-OUT STAGE

10. DRESS-CODE

11. PRIZE STRUCTURE

12. HOST COUNTRIES RESPONSIBILITIES & ACCOMMODATION REQUIREMENTS

13. PLAYING CONDITIONS

14. REFEREES

15. DRUGS POLICY

16. PLAYERS & REFEREES MEETINGS

17. OBSF AGM & BOARD MEETINGS

18. PRACTICE FACILITIES

19. PUBLICITY & PROMOTION

20. TOURNAMENT DIRECTOR

21. OBSF CHAMPIONSHIP COMMITTEE

22. OBSF RESPONSIBILITIES

23. OBSF DISCIPLINARY RULES & PROCEDURES

24. BREACHES OF OBSF DISCIPILIARY RULES

25. PENALTIES FOR BREACHES DISCIPILIARY RULES

26. HANDLING BREACHES & MISCONDUCT

27. INFORMAL COMPLAINT PROCEDURE

28. FORMAL COMPLAINT PROCEDURE

29. DISCIPLINARY COMMITTEE

30. RIGHT OF APPEAL

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OCEANIA BILLIARDS & SNOOKER FEDERATION

SENIORS CHAMPIONSHIP CONDITIONS

(Made pursuant to Article 2.1 of the OBSF Constitution)

The Oceania Snooker & Billiards Seniors Championships (Seniors Championship) shall be organised under

the authority of the Oceania Billiards & Snooker Federation (OBSF).

The Seniors Championship shall be played under the Championship Conditions hereinafter provided and

Rules of the Game.

Any deviation from these Playing Conditions, unless approved by the OBSF prior to the commencement of

the tournament, will cause the Seniors Championships to be unsanctioned and any results null and void.

These Conditions are to be reads in conjunction with 2019/2020 – Rokit World Seniors Snooker (WSS) Standard

Conditions of Entry (ROKiT Conditions) which are attached. In the event of any conflict in terms the ROKiT Conditions

shall prevail.

………………………………………………………………………………………………………..

1. GENERAL CONDITIONS OF ENTRY

1.1 It is incumbent upon the Hosting Country to invite all Oceania Countries in benefit to

participate in the Seniors Championship.

1.2 The Secretary or Tournament organiser shall provide for entry online with all relevant

details to the Seniors Championships will be posted on the OBSF web page and the web

page of the host Country.

Rejected entries shall be duly notified by the OBSF Secretary to the Regional Countries

concerned within seven (7) days after the stipulated closing date or as received, with

reasons of rejection being given.

1.3 With prior approval of the OBSF, the Host Country is permitted to invite replacement

players from Regional Countries or from its own Country due to withdrawals of entered

players after the stipulated closing date of entries, but prior to the publication of the draw.

1.4 All players must register with the Tournament Director of the Host Country, including

notification of possible late arrivals due to delayed flights, otherwise their absence shall be

deemed as a withdrawal/s under these Conditions.

2. ENTRY STATUS OF PLAYERS

2.1 Players are eligible to enter the Seniors Championship provided the player meets the

following conditions:

• Is a current financial member of the Regional Country.

• The entrants must be a citizen of the Regional Country, and must not have represented

another country for a minimum of 3 years.

• Is not currently under any suspension or ban from any cue sport body

• Is over the age of 40 prior to 19 May 2020.

3. AFFILIATION & ENTRY FEES

3.1 A Regional Country is only entitled to have their members contest the Seniors

Championships if all due affiliate fees for the current year have been paid.

3.2 Entry fees will be determined by the OBSF and will be reviewed annually.

4. CHAMPIONSHIP FORMAT

4.1 The Round Robin Stages, there shall be groups of four players in in best of three frames.

4.2 All sessions are subject to change in time and frames, subject to prior approval of the

OBSF, and provided that there had been prior commitments to television sponsors

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requirements.

5. ROUND-ROBIN GROUP DRAWS

5.1 The Draw shall be made by the OBSF Nominee and posted as early as possible on the OBSF

and the Host Country websites of the prior to the commencement of the Championship.

5.2 Seeded players 1 - 8 are randomly drawn into the Round Robin Groups (Groups).

a) Subject to the number of entries, players 9 - 16 may also be seeded and will be randomly drawn

into the Groups

b) The remaining players will be randomly drawn into the Groups making every effort to

separate players from the same Country where possible.

c) Once the Groups are formed, the playing order will drawn at random

6. WALKOVERS AND FORFEITS

6.1 All players are expected to be in attendance at least 15 minutes before the start of their

scheduled games.

a) Any player not in attendance and ready to play at the designated start time will lose

one (1) frame when the referee calls the game to commence.

b) If a player is not in attendance 15 minutes after the designated start time or when the

referee called the game to commence, his/her game shall be declared a walkover

given to his/her opponent. If both players are in default of being absent after the

aforesaid grace period of 15 minutes, both players will be declared in default and

their game deemed a walkover with no frames or points awarded to either player.

c) Notwithstanding the aforesaid forfeiture, the defaulting player(s) concerned may also

be subject to further disciplinary action by their Country and/or the OBSF.

d) Games shall not be rescheduled except in extreme circumstances

6.2 By the aforesaid default:

a) In the case of seeding for the top 8 positions, Rule 9 shall apply herein.

b) In the event of a player failing to be present for two games, he/she shall be declared withdrawn

from the Seniors Championship. Additional disciplinary action may be taken against him/her,

pursuant to the provisions of the OBSF Disciplinary Rules and Procedures.

c) Under extenuating circumstances, the Championship Committee shall have the right to consider

valid appeals in writing submitted by the aggrieved player(s) concerned, subject further to the

burden of proof connected therewith..

6.3 Should any player be unable to play a game due to illness, the following conditions shall

apply:

a) The Tournament Director must be informed in writing where possible of his/her

indisposition at least thirty (30) minutes before the scheduled start time of the game

in reference.

b) An authorised medical certificate must be obtained and forwarded to the

Tournament Director from a Medical Practitioner, or as specified by the Host

Country.

c) The granting or otherwise of a rescheduled game in this instance is at the absolute

discretion of the Tournament Director in consultation with the Championship

Committee. Such decision shall be given within thirty (30) minutes from the time of

the written appeal being received from the affected player

7. WITHDRAWALS

7.1 If a player should withdraw from the Championship at any stage thereof, all games and

results scored by that player shall be considered null and void.

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7.2 If a player is considered to have withdrawn from the competition to affect the qualifying

players or positions in the championships, that player will be subject to disciplinary action

by the OBSF.

8. GROUP WINNERS

8.1 The Winner and Runner up from each Group will advance to the final stages subject to the

number of participants.

8.2 Games from Win Points will first decide the winners.

8.3 If two or more players in any Group have an equal number of wins at the end of the Round

Robin Stages, the following procedures will apply to determine the position of the qualifiers

of that Group:

a) In both Snooker or Billiards (150up), if two or more players have an equal number of

wins the better or best will be the player with the best Frame Difference i.e. the

FRAMES WON minus FRAMES LOST. In Billiards (Timed) it will be POINTS

DIFFERENTIAL that determines the best player.

b) If still equal, the results of the games between the players concerned will decide the

winner between them.

c) If the end result is still equal a one-frame play-off using frame scores shall determine

the winner. In Snooker re-spotted black will be the final decider if needed or in

Billiards (150up) 1 frame, and (Timed) 30minutes.

9. SEEDING AND DRAW FOR THE KNOCK-OUT STAGE

The Draw to be completed by the Championship computer and the OBSF Tournament

Committee

9.1 On completion of the Round Robin Stages the Group Winners will be seeded as follows:

a) Players with NO losses will be seeded first using points 1d and 1e.

b) Players with ONE loss will be seeded next using points 1d and 1e

c) Players with TWO losses will be seeded using points 1d and 1e

d) With the same number of matches played in ALL groups the Frame Difference will

decide the seeding. If the frame difference is the same for two or more players a

draw will settle the seeding positions.

e) With different numbers of matches played in the groups, the Frame Average will

decide the seeding. If the frame average is the same for two or more players, a draw

will settle the seeding positions. (Refer to Supplement)

9.2 The Drawing Procedure

a) When the Number 1 players have been seeded they will be placed in the following

order from the top of the draw sheet. 1 - 8 - 5 - 4 - 3 - 6 - 7 – 2

b) When the Number 1 players have been seeded they will be placed in the following

order from the top of the draw sheet. 1 - 4 - 3 - 2

The Number 2 of each group will be drawn into the opposite half of their own group winner,

who they can only meet in the Final. And in the first available spot

The Number 2 will be drawn from 9 to 16 in the opposite half of their group winner and in the

first available spot. 1 – 16 / 9 – 8 / 5 – 12 / 13 – 4 / 3 – 14 / 11 – 6 / 7 – 10 / 15 – 2

The Number 3 of each group will be drawn in the same half as the number 2 of their group, b

t in the opposite quarter.

The Number 4 of each group will be drawn in the same half as the number 1 of their group,

but in the opposite quarter.

9.3 The draw shall be final and NO consideration will be given for two players from the same

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country being drawn to play each other in the Final Knock Out Stages

10. DRESS CODE

10.1 Men’s Dress Code

Formal attire shall be worn in all sessions of all the matches. Long sleeve predominately plain

coloured shirts buttoned at the wrist, bow ties, dress trousers and dark colour dress shoes must

be worn for all matches, waistcoats to be worn for Knock-Out stages onwards. When the

conditions are hot, the Championship Committee may waive certain dress requirements.

10.1.2 Women’s Dress Code

Dark trousers or dark skirts, no shorter than kneecap, shall be worn to all match sessions.

Predominately plain coloured shirts with sleeves below the elbow, and waistcoats must be

worn for all matches. Dress ladies dark coloured shoes shall be worn to all sessions, and can

be open or closed toe shoes. No sports style shoes, sandals, or boots will be allowed. Any

female playing in a gender free event will be subject to the Men’s dress code. (ie Ranking or

Open Tournaments)

10.1.3 In all cases the OBSF Tournament Committee retains the right to refuse any player (male or

female) who wears attire which could be considered inappropriate in any way, thereby

disrupting the competition or portraying a damaging or conflicting image to the best

standards and interests of the OBSF. When the conditions are hot, the Championship

Committee may waive certain dress requirements.

10.2 Players will be allowed to wear a sponsor’s logo on the waistcoat with a maximum size of 100

mm x 40 mm or 80 mm in diameter subject to the restrictions listed in this document. The

Host Association will inform players if their logos may be worn during any televised stages of

the Championship and of the requirement to wear any host sponsors logo for which there will

be no payment to players.

10.3 No logo may advertise any form of tobacco products.

10.4 The Host Country will decide the appropriate dress code for any official functions.

10.5 Failure to comply with the prescribed dress code may result in the forfeiture of the game

by the players in default.

10.6 The OBSF will have the final say in all advertising and sponsorship products for all OBSF

Championships.

11. PRIZE STRUCTURE

Prize monies are subject to possible change with the agreement of the OBSF.

11.1 The Host Country shall be responsible for providing prizes up to the last 16 as follows:

• Winner – $2,500* plus Trophy as Champion

• Runner-up - $1,500* plus Trophy as Runner-up

• 3-4th - $500* plus Trophy for reaching the Semi-finals

*subject to entry numbers

Certificates should be presented to the above categories where possible Championship

Highest Break Prizes – at discretion of Host Country and/or OBSF

11.2 Any extra prizes offered by the Host Country shall be at their discretion made with the

agreement of Championship Committee.

11.3 The OBSF Perpetual Championship Trophy shall be presented to the winner at the conclusion

of the Final and then held in trust by that host Country until the next years Championships.

They shall hold same in custody until the ensuing Championship when they will forward the

trophy to the host Country scheduled to hold that years Championships.

12. HOST COUNTRY RESPONSIBILITIES & ACCOMMODATION REQUIREMENTS

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12.1 The Host Country in recommending suitable accommodation shall negotiate special room

rates to be provided for all participants for the Championships.

12.2 The Host Country shall be responsible for supplying free-of-charge hotel accommodation,

including breakfast for OBSF for a maximum of days as stipulated hereunder:

a. The OBSF Tournament Director (if needs be)

b. The Interstate and International Referees

12.3 The Host Country shall be responsible to host an Opening and Closing Ceremony for the

Championship where possible. A buffet or meal for attending guests will be at the discretion of

the Host Country.

12.4 There will be NO daily allowances payable to any player of a participating National Association.

13. PLAYING CONDITIONS

13.1 The match-tables, venue and equipment shall conform to requirements as laid down in the OBSF

Championship Conditions and shall be checked and certified for acceptance by the OBSF Events

Director or Tournament Director.

13.2 No advertising signage of Tobacco products will be allowed the playing area.

13.3 The Host Country shall ensure that all matches are fairly spread over the tables in use and the

scheduled timetable. Players who play the last match in the evening shall not be required to play

their first matches the following morning during the Round-Robin Stages, where possible.

13.4 The Host Country has the right to transfer any match to another table or to change the

scheduled time of any match, with the prior approval of Tournament Director, provided that

the affected players are duly notified in advance.

13.5 All players must attend the Opening Ceremony, if one is scheduled and if they have not

returned home they must also attend the Final and the Closing Ceremony in smart attire.

13.6 NO smoking will be allowed in the match venue or spectators arena.

13.7 NO food will be allowed into the playing area.

13.8 Players and Referees will not be allowed to smoke or partake of any alcoholic drink during

the course of their game.

13.9 All mobile phones, 2-way radios or beepers must be switched off inside the Match Venue.

14. REFEREES

14.1 The OBSF Referees Committee will appoint an Head Referee from amongst the invited

Referees. This person will be in control of all the referees, markers and recorders for the

duration of the Championship.

14.2 All Referees for the Championship must be:

a) Class 3 or higher for the Round-Robin Stages and as certified by OBSF.

b) Referees for the Knock Out Stages shall be selected from among those who had

officiated during the Round Robin Stages.

14.3 All referees are expected to uphold the highest levels of conduct and decorum when

selected.

14.4 The Host Country is required to supply free accommodation including a buffet

breakfast for all invited International Referees.

14.5 The Host Country is required to supply referees a daily food allowance, voucher or game

fee.

14.6 The Host Country is required to supply markers and recorders for all the

Championships where possible, but must for the Semi-Final and Final.

14.7 The OBSF Disciplinary Rules herein will equally apply to any referee or official

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considered to have put the game into disrepute by his/her behaviour, on or off the table.

15. DRUGS POLICY

15.1 The policy and rules of the WADA under the IOC to control the use of banned substances, as

adopted by the OBSF, are contained in a separate document or as published by WADA. The

OBSF will be responsible for assisting the Host Country in the implementation of the

aforesaid Drug Policy

16. PLAYERS AND REFEREES MEETINGS

16.1 These shall be held where possible, prior to the start of the Championship(s) under the

direction of the Tournament Director, assisted by the Host Country.

17. PRACTICE FACILITIES

17.1 The Host Country shall, if possible, arrange practice tables at the Championship venue, to be

used on a roster basis by the competing players..

17.2 The Match venue tables, where practical, shall also be made available for practice

purpose, as per time schedule set out by the Tournament Director.

18. PUBLICITY & PROMOTION

18.1 It shall be the responsibility of the Host Country to ensure all efforts are being made to seek

and obtain maximum publicity and media coverage for the OBSF Championships.

18.2 The Host Country is responsible to provide a computer with an on-line internet access where

possible, for the exclusive use of the OBSF or the Host County website.

18.3 Daily results and reports will be posted on the OBSF and Host Country web page.

19. TOURNAMENT DIRECTOR

19.1 The Host Country shall appoint a Tournament Director who shall be in proper control of the

Championship. That person shall ensure the planned tournament is conducted and completed

to the standards required by the OBSF.

19.2 The Host Country may request engaging a Tournament Director outside its Country, in

which case it shall cover all his expenses connected therewith, including air fare.

20. OBSF CHAMPIONSHIP COMMITTEE

20.1 The Championship Committee will comprise three (4) persons the OBSF President,

Tournament Director, the Head Referee and one or more representatives from the Host

Country.

21. OBSF RESPONSIBILITIES

21.1 The OBSF is not responsible for any form of personal insurance cover for players,

delegates, referees or guests before, during and after any OBSF Championship.

21.2 It shall be the sole responsibility of the participating Regional Countries to cover their

representatives for any damages that may arise due to whatever circumstances, for which the

OBSF shall not be held liable.

21.3 The OBSF shall not be held responsible for any losses arising from the cancellation of the OBSF

Championship and/or its related event by the Host Country concerned. This includes travel

expenses.

22. OBSF DISCIPLINARY RULES & PROCEDURES

(Made Pursuant to the OBSF Constitution)

22.1 Should any player, delegate, referee or person representing a Regional Country infringe

the OBSF Disciplinary Rules and display misconduct during a Championship, they will

be dealt with in accordance with the OBSF Disciplinary Rules & Procedures.

22.2 The aim is to instil a high standard of sportsmanship and fair play at all times into the games of

“Billiards and Snooker” and to regulate its practice to conform thereto.

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22.3 As per Constitutional provisions any person representing a Regional Country in an OBSF

championship that is found guilty of breaching the OBSF Disciplinary Rules and thereby,

displaying serious misconduct may be disciplined, suspended or expelled from membership.

24 BREACHES OF OBSF DISCIPLINARY RULES

24.1 Any player, referee or official may be found breaching the OBSF Disciplinary Rules and

thereby, displaying serious misconduct by:

a) Officially entering an OBSF championship or other sanctioned event, but not

appearing without giving valid reasons and prior notice;

b) Being late for matches without prior notice and providing valid reasons

c) Having commenced competing in a championship but then abruptly leaving

without prior notice or providing valid reasons

d) Unethically and knowingly fixing matches that have a bearing and/or influence on the

results of other competing matches in the Championship;

e) Misbehaving and/or conducting themselves in such a manner that is unbecoming,

unsporting, violent and/or causing embarrassment and disrepute to the game and/or

the OBSF;

f) Indulging in any unlawful act or acts that are in contravention of the laws of the

Host Country in which the said championship is held.

25 PENALTIES FOR BREACHING OBSF DISCIPLINARY RULES

25.1 Any player, referee, delegate, official or representative found to be in breach of OBSF

Disciplinary Rules and thereby displaying serious misconduct will be in the case of an offence

under:

a) a fine up to AU$200

b) First Offence - A fine up to AU$25; Repeat Offence- A fine not less than AU$50

and the defaulter shall be declared being withdrawn from the Championships.

c) a fine up to AU$100; forfeiture of any prize money won and a possible suspension of

one (1) year from competing in any OBSF championship;

d) and e) a fine up to AU$500 and a possible suspension of up to two (2) years as

aforesaid; and

f) to a fine of up to AU$1000 and a possible suspension of three (3) years as aforesaid.

25.2 Should a player, referee, delegate, official or representative of a Regional Country default on

payment of penalties imposed after being found guilty of infringing any of these OBSF

Disciplinary Rules, that person shall be ineligible to participate in any Billiards & Snooker

activity conducted within the auspices of the OBSF. Furthermore, a copy of the decision of the

OBSF will be forwarded to the IBSF informing them of the imposed penalties on the

individuals. Such penalties shall remain in force unless and until they have been subsequently

settled or be varied by the OBSF, whichever becomes applicable.

26 HANDLING BREACHES AND MISCONDUCT

26.1 The reporting of any breaches of OBSF Disciplinary Rules and/or displays of serious

misconduct during an OBSF Championship event is encouraged.

26.2 Any person connected with or attending a Championship event has the right to lodge a

complaint, provided it is based on genuine fact and is not done with maliciousness or to create

mischief. “Any person” includes the Tournament Director, a Referee, a Tournament Official,

an Affiliated Representative, a Player, a Sponsor or a Member of the Public.

26.3 When a complaint is lodged about a breach of the OBSF Disciplinary Rules or serious

misconduct, it is necessary to inform the individual concerned about the complaint made

against them so they have the full opportunity to defend and justify their behaviour.

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27 INFORMAL COMPLAINT RESOLUTION

27.1 Depending on its severity and the individuals involved, a breach of rules or misconduct

complaint may be able to be addressed and resolved quickly through informal means

without the need to escalate the matter to a Disciplinary Committee Hearing.

An example of this may be where a player complains that another player is displaying bad

sportsmanship, such as appearing to distract their opponent with noise, taking a lot of toilet

breaks or displaying very slow play. The player may choose to talk to the other player one-to-

one, get them to understand their concerns and persuade them to acknowledge and to change

their behaviour.

27.2 If taking this step is successful and the Complainant believes the matter is resolved, then no

further action may be necessary and the matter can be closed.

27.3 If, however:

• the Complainant is unsure how to handle the problem; or

• the Complainant wants to talk confidentially about the problem with someone and get

some more information about what to do; or

• the problem continues after the Complainant has tried to approach the person or people

involved;

then the Complainant is strongly recommended to talk with the Tournament Director (or a

member of the Championship Committee or a member of the OBSF Executive, whomever is

present).

If the Tournament Director is the subject of the misconduct complaint, then it must be

raised with the Secretary or President or another Executive Member of the OBSF who is

present during the Championship event.

27.4 Through discussing the matter with the Tournament Director and/or another Executive

Member of the OBSF that may be present, the Complainant may decide that there is no

problem or that it is only a minor problem and they do not wish to take the matter further.

Alternatively, they may decide to try and work out their own resolution, with or without a

support person such as a Tournament Director, or they may decide to seek an informal

mediated resolution with the help of a third person.

28 FORMAL COMPLAINT RESOLUTION

28.1 In bringing the complaint to the Tournament Director’s attention, the Complainant must do

so openly. If the Complainant wishes to remain anonymous, then the Tournament Director

cannot assist with the complaint resolution.

28.2 After initial discussions with the Complainant, the Tournament Director is obliged to follow

the principles of natural justice and be fair to both sides. This means that the person/people

you have complained about has to be provided with full details of the complaint so they have

a fair chance to respond to all the allegations.

28.3 If a Formal Complaint is lodged with the Tournament Director, he/she is required to:

• get the full details of the complaint in writing from the complainant;

• inform the person who is the subject of the complaint the full details of the

complaint and give them the opportunity to fully respond to the allegations;

• investigate and establish the facts, confirming any witness statements;

• determine whether the complaint of misconduct is justified;

• discuss what disciplinary actions are appropriate

• see that the appropriate actions are taken and that the matter is resolved with all parties

• act as a support person to the complainant through the mediation process

• refer the Complainant to someone else more appropriate to help resolve the

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complaint, if required

28.4 At any time, the Complainant may well decide:

• to withdraw the complaint

• the complaint is of a is minor nature and they do not wish to take the matter further;

• to try and work out their own resolution (with or without a support person such as a

Tournament Director); or

• to seek an informal mediated resolution with the help of a third person

28.5 If a complaint is not resolved to the Complainant’s satisfaction, they may:

• make a formal complaint in writing to the Secretary and/or President of the OBSF

• approach a relevant external agency or authority.

29 DISCIPLINARY COMMITTEE

29.1 If a Formal Complaint of a breach of the OBSF’s Disciplinary Rules is made to the Secretary

of the OBSF after all previous efforts to formally and informally resolve the complaint have

been undertaken, then the OBSF will appoint a Disciplinary Committee comprising;

• the Complaints Officer (Secretary or President, OBSF);

• Representative of the Regional Country where the offence occurred;

• Representative of the Regional Country where the respondent is domiciled

• Representative of the Regional Country where the complainant is domiciled

29.2 The duties of the Committee are to investigate the complaint and determine whether the

complaint constitutes a breach of the OBSF Disciplinary Rules and represents serious

misconduct. Thereafter the Disciplinary Committee will recommend to the Executive Board

the penalty to be imposed.

29.3 An investigation needs to be conducted following the steps below:

• A written brief will be provided by the Disciplinary Committee to the designated person

appointed to investigate the matter to ensure the terms of reference and scope of for the

investigator’s role and responsibilities are clear.

• The complainant will be interviewed and the complaint documented in writing.

• The details of the complaint will be conveyed to the person/people complained about

(respondent(s) in full. The respondent(s) must be given sufficient information to enable

them to properly respond to the complaint.

• The respondent(s) will be interviewed and given the opportunity to respond The

respondent(s) response to the complaint will be documented in writing.

• If there is a dispute over the facts, then statements from witnesses and other relevant

evidence will be obtained to assist in a determination.

• The Disciplinary Committee will make a finding as to whether the complaint is:

o substantiated (there is sufficient evidence to support the complaint);

o inconclusive (there is insufficient evidence either way);

o unsubstantiated (there is sufficient evidence to show that the complaint is

unfounded);

o malicious, mischievous, vexatious or knowingly untrue.

• A report documenting the complaint, investigation process, evidence, finding and, if

requested, recommendations, will be given to the Complaints Officer

• A report documenting the complaint and summarising the investigation process and key

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points that were found to be substantiated, inconclusive, unsubstantiated and/or

mischievous will be provided to the complainant and the respondent(s).

• Both the complainant and the respondent(s) are entitled to support throughout this

process from their chosen support person/adviser

30 RIGHT OF APPEAL

30.1 The complainant and the respondent(s) may have the right to appeal against any decision

based on the investigation.

30.2 A complainant or a respondent(s) who is not satisfied with a decision can lodge one appeal

to the OBSF on one or more of the following occasions:

• That a denial of natural justice has occurred; or

• That the disciplinary penalty(s) imposed is unjust and/or unreasonable.

30.3 A person wanting to appeal must lodge a letter stating their intention and the basis for their

appeal with the Secretary within 14 days of the relevant decision.

30.4 If the letter of appeal is not received by the Secretary within the relevant time period, the

right of appeal will lapse.

30.5 Upon receipt of the letter of appeal, the Secretary must convene a special meeting of the

OBSF Appeals Committee to review the letter of appeal and decide whether there are

sufficient grounds for the appeal to proceed. The Appeals Committee will be able to invite

any witnesses to the meeting it believes are required to make an informed decision.

30.6 If it is considered that the letter of appeal has not shown sufficient grounds for appeal, then the

appeal will not proceed and the person will be notified of this decision and the reasons for this

decision.

30.7 If the appeal is considered to have sufficient grounds to proceed, then a 3 person Appeal

Board will be formed, comprising the OBSF President and two Executive members nominated

by both the Complainant and the Respondent. The Appeal Board will be convened to re-hear

the complaint.

30.8 The decision of the Appeal Board will be final.

The Tournament Director must ensure that a copy of these Seniors Championship Playing Conditions

and Disciplinary Rules & Procedures are prominently displayed for all to see at the venue and

throughout the Seniors Championships.

Any changes to these conditions made prior to the start of the Seniors Championship event must be

sanctioned by the OBSF and announced at a Players Meeting especially held for this purpose.

27 February 2020

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All events in the 2019/20 ROKiT World Seniors Snooker Tour, staged by World Seniors Snooker Ltd, are subject to the

following Standard Conditions of Entry which are subject to change at the discretion of The ROKiTPhones.com World

Senior Snooker Tour (‘RWSS’). Please be reminded that all players are responsible for keeping RWSS up to date with

their current email address.

Entry Criteria: All RWSS events are open to all players of any gender or nationality providing they hold amateur status

and are over the age of 40 years on or before the first days play of that qualifier and are in possession of the 2019/20

ROKiT World Seniors Tour Card. All entries are subject to RWSS board approval and the board can refuse and refund the

entry from any event, or tour card application, to any player without giving a reason. Some qualifying events this season

will be run by partnering National Federations and players entering those events will also need to agree to their terms

and conditions of play. Anyone found to not be eligible on the day of play will be disqualified from the event and lose

their entrance fee. Anyone who is currently serving any ban or WPBSA suspension is not eligible to enter.

Players can purchase one place at all qualifiers for all tour events as long as the event is not full or past its published

closing date. Capacity of each event is published well in advance of entry. In the event they win an event, and therefore

qualify for the final stages, the player can still enter and play in the other qualifying events to maintain rankings but

should they win again the place at the final stages would be allocated to the runner up. In the event both finalists have

already qualified then the two losing semi-finalists would play a 1 frame shootout.

The winner of each qualifier agrees to participate in the Final Stages of the Main Event if invited and as long as they still

hold amateur status at the time the event is due to happen.

The winner of each qualifier agrees to attend any press or hospitality designated as part of the Main Event.

All players understand, and accept, that qualifiers are played in snooker clubs and whereas every effort will be made to

provide the best standard of tables, we cannot replicate professional tournament table conditions. We will work with all

clubs to provide the best conditions we can.

Should you qualify for a ROKiT World Seniors Tour Ranking Event by winning one of our amateur qualifying events, but

then achieve professional status before the staging of that event, then the player understands that the invitation to that

event would be withdrawn. Any prize money won would be retained by the player

Entry/closing dates: Entry fees (cleared funds) for all RWSS tournaments must be received, together with a completed

entry form, by the relevant closing date via our online entry system. Entry fees are non-refundable. Entries cannot be

transferred to another player or another event. Late entries may be accepted after the closing date subject to the

absolute discretion of the RWSS. Please note this would only occur in exceptional circumstances with proof of a systems

technical issue having prevented entry. A Top up system may be used with RWSS discretion. RWSS may extend or close

entry dates without notice, and at its discretion based on current entries at any time. A player may enter a RWSS event

without holding a tour card but cannot play until they hold one. Should the player not hold a tour card before the time

of their first designated match then they will be withdrawn from the event and lose their entry fee.

Sanctions and penalties may be put in place for players who regularly withdraw from events after the draw is made but

only after close monitoring and a review of player circumstances with them also involved.

All players who withdraw from any event will be asked for a written explanation, in the form of an email, with any

evidence they wish to supply. The tour understands that many variables can lead to a player needing to withdraw and

the problem only occurs once the draw has been made as that can impact all the competitors in that event.

2019/2020 – ROKiT WORLD SENIORS SNOOKER (WSS)

STANDARD CONDITIONS OF ENTRY

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Prize Money: A minimum Prize money schedule will be published in advance of entry for that event, RWSS reserve the

right to change or alter this without notice. Considerations will be made based on the location of the qualifier in relation

to the location of the final stage event it relates to to cover a contribution to the travelling costs for the winner to take

up his place. Prize money will be paid by RWSS into the designated players account within 30 days of the event finishing

after the deduction of any local withholding tax as applicable. An original withholding tax certificate for each player will

be produced & sent to you which may be used to reclaim the WHT against your tax liabilities.

Rankings: Players will receive ranking points as outlined in the WSS Rankings Points Schedule for 2019/20 which will be

sent to every player who enters and be available for public scrutiny.

Seeding Structure: At qualifiers the top 32 Players who enter will be seeded into position according to their position on

the official RWSS world ranking list if we achieve 64 entries or more. Players on equal ranking points will be seeded

based on their current season highest break. Should this still not provide a definitive ranking then players shall have

equal ranking and a toss of a coin would decide ranking position. All other RWSS ranked players, and unranked entries

will be drawn at random.

Seeding cut-off: The event seeding will be determined by the ranking list issued following the previous tournament. In

the event that one event needs to be drawn before the seeding position is updated from the most recent event then the

previous seeding position will be used.

PR Activities: Players at qualifiers will be expected to make themselves available for interviews and photos. At Final

stage events, where our winners join our seeded legends, they will be expected to attend any PR functions and dinners.

Draw & Format: Draw & Format: Each event draw will be conducted by RWSS as soon as possible after the closing date.

The format of each event will be published for all players in advance of the entries being open. All players will confirm

on entry that they agree to these terms and conditions and format of the event. The tournament director has the right

to reschedule matches to allow for sensible and continual progression of the event. They can also shorten the length of

each match in exceptional circumstances without notice. No player will be expected to play their first round match

earlier than advertised in the draw unless agreed by mutual consent.

Dress Code: For Qualifying events players will be required to wear either the official RWSS Tour playing Shirt or the

attire specified by the partnering federation. Suit trousers and shoes should be worn with this unless otherwise stated in

the Draw Event Entry Pack.

At Final Stage Events a long sleeved shirt, fastened waistcoat, bow tie or lounge tie with suit trousers and shoes should

be worn unless otherwise stated in the Event Entry Pack. We do NOT allow other footwear including trainers, running

shoes, sneakers, sandals and boots. The decision of the Tournament Director will be final in respect of Non-adherence

to the Dress Code. Non-compliance with the Dress Code will result in a breach of the terms and conditions of entry for

this tournament. The sanction in this case to be at the discretion of the tournament director but MAY be withdrawal

from the tournament without refund of entry fee. The Tournament Director also reserves the right to report a player to

the WSS for a breach of the dress code. Should a player have a medical condition that prevents them from wearing a

lounge or bow tie a signed letter must be forwarded to this office in advance of your first days play from your doctor.

Should a player turn up without the correct official tour paying shirt they will be required to purchase a generic tour

shirt from our TD which will be at a higher cost and can only be used at that event in an emergency.

Mobile Phones/Electronic Communication Devices: Players are NOT permitted to use any mobile phones or other

electronic communication devices during the course of a match. Any player seen in breach of this by any RWSS

tournament official or referee will be reported to the Tournament Director and will be dealt with by the Tournament

Director on conclusion of the match. The Tournament Director will then determine whether any sanction is required

taking account of any mitigating circumstances. The only available sanction in this case to be at the discretion of the

17

tournament director MAY be withdrawal from the tournament without refund of entry fee. The Tournament Directors

decision will be final in respect of exceptional mitigating circumstances.

Smoking/E-cigarettes: Players are NOT permitted to smoke or use e-cigarettes during the course of a match. Any player

seen in breach of this by any WSS tournament official or referee will be reported to the Tournament Director and will be

dealt with by the Tournament Director on conclusion of the match. The Tournament Director will then determine

whether any sanction is required taking account of any mitigating circumstances. The only available sanction in this case

to be at the discretion of the tournament director MAY be withdrawal from the tournament without refund of entry fee.

The Tournament Directors decision will be final in respect of exceptional mitigating circumstances.

Coaching: Coaching is not permitted during play. For the avoidance of doubt this includes between frames or any mid-

session intervals. Any player seen in breach of this by any WSS tournament official or referee will be reported to the

Tournament Director and will be dealt with by the Tournament Director on conclusion of the match. The Tournament

Director will then determine whether any sanction is required taking account of any mitigating circumstances. The only

available sanction in this case to be at the discretion of the tournament director MAY be withdrawal from the

tournament without refund of entry fee. The Tournament Directors decision will be final in respect of exceptional

mitigating circumstances.

Grievances:

a. Should the Player wish to make any criticism or complaint or raise any grievance in respect of any matter

relating to WSS or its employees or directors, a Referee, Tournament, Director, Equipment, any of the Partners

or any of the Venues at any time then the Player shall do so by:

i. Contacting the Referee for those complaints relating to Equipment or other item which affects the

Player’s ability to play snooker during a Match.

ii. Contacting the Tournament Director for those complaints arising during a WSS Event.

iii. Contacting a PLAYERS COMMISSION member in writing for any other complaint or grievance.

Any player found to have made public any grievance outside of the above options shall be reported to the Tournament

Director. The Tournament Director will then determine whether any sanction is required taking account of any

mitigating circumstances. At the discretion of the tournament director sanction MAY be withdrawal from the

tournament without refund of entry fee and/or referral to the WPBSA.

Final Event conditions

At the final stages a 30 second shot clock may be in operation, with each player having a set number of opportunities

per match to call a time extension and receive an additional 30 seconds. At the final stages of the events a ‘live

commentary’ may accompany all matches if the event is hosted in an English speaking country. We cannot guarantee

practice tables will be available during qualifiers or at the final events.

The Standard allocation for Qualifiers and seeds for the final stages are allowed two tickets to their actual match and

two players’ lounge passes per day. Applications for these should be made to the tournament director no later than the

morning of their playing day and the player understands they may not be available. RWWS reserves the right to alter

this allocation without notice.

Qualifiers and seeds are responsible for their own visa requirements should the location of the event mean they require

one. This is very important if you are considering entering the USA, Hong Kong or China from the UK or indeed visiting

the UK from outside the EU. Once a player enters an event where a visa is required then an invitation letter will be

provided from the National Governing Body of that country to assist. From It is the players responsibility to ensure they

have the correct paperwork to allow them to visit the territory where the qualifier or final stage event is being held. If a

player enters an event but then finds they cannot visit the territory or fail to secure the necessary paperwork then they

18

will lose their entry fee. Players must understand they are not tourists they are amateur snooker players visiting a

territory to compete in an event which carries prize money.

Seeded players may be subject to change at short notice. In the event that seeds or qualifiers withdraw then the WSS

reserves the right to replace them with a legend or use the ranking list (a top up). All amateur players understand they

can only receive one ‘top up’ per season.

Social media guidelines: Players are to be aware of the WPBSA Social Media Guidelines. Please note that a breach of the

WPBSA social media guidelines is likely to be reported to the WPBSA disciplinary committee.

Right to call a roaming referee: If a dispute arises in a match where there is no match referee, either player has the

right to call upon a roaming referee. In the event of there not being a roaming referee either player has the right to call

upon the senior referee. If neither available, either player may call the Tournament Director.

Logos: Players are permitted to wear their own logo, to cover an area no greater than defined in the guidelines. The

WSS reserves the right to apply brand exclusion on an event by event basis. Any exclusion and amount of logos

permitted will be notified clearly within the entry pack for each relevant tournament where applicable. The RWSS

reserves the right to hold two logo places back for event title sponsor or WPBSA/RWSS partner, players to be notified in

advance.

Accommodation: For qualifiers each player is responsible for the payment of their hotel and expenses at RWSS events.

The winner of each qualifier, who proceeds to a final stage RWSS Event with the seeded legends agrees to stay at the

official team hotel. Bed and Breakfast costs will be covered for one room (two guests) for as long as you remain in the

tournament for Uk Events but for overseas events, you are required to stay for the whole event if required for PR

Activities.

Cancellation/Relocation/Postponement: If a tournament is cancelled, relocated or postponed, entry fees will be

refunded should the player not be able to attend the rearranged date.

Presentations: Where specified within the event entry pack, medallists must be available to attend medal/trophy

presentations if required by the WSS.

Lateness: Where a player arrives late for their scheduled match time, a frame will be docked at the scheduled start

time. A second frame will be docked fifteen minutes later and then after every fifteen minutes until the match is over.

Regardless of the scheduled length of the match, once a player has been docked three frames the match is over. The

match starting time is defined as the published time not the time following any permitted 5 minute warm up.

Please note that from the date of entry to any WSS event until 7 days after the conclusion of the event all players are

also bound by the WPBSA Members Rules and Disciplinary Rules.

The General Obligations under the Members Rules are:

1.1 Members shall, at all times (i.e. whether at a Tournament or not), behave in a proper and correct manner

consistent with their status as professional player.

1.2 Members shall not do anything which is likely to intimidate, offend, insult, humiliate or discriminate against any

other person on the grounds of disability, their religion, race, colour or national or ethnic origin, sex or sexual

orientation.

1.3 A Member shall not make or cause to be made any statement or commit or cause to be committed any act which

in the reasonable view of the WPBSA is likely to bring into disrepute the games of snooker and/or billiards.

1.4 Each Member shall participate in all snooker and billiards Matches, Tournaments and Tours in a fair and

sporting manner and shall co-operate with WSS and the WPBSA to promote and develop the sports of snooker

and billiards.

1.5 Members must comply with the entry terms and conditions of each Tournament in which they have entered.

19

1.6 Members will comply with and act in accordance with all reasonable instruction of the Tournament Director or

any other Tournament Official.

1.7 Each Member shall perform and compete to the best of their ability in each Tournament in which they compete.

1.8 Members are responsible for their guests at Events. The Member may be held accountable for the Guest’s

behaviour regardless of whether the Member is with the Guest at the time of any inappropriate behaviour by the

Guest.

1.9 The Board may from time to time supplement, amend or vary these Rules. Such changes shall be deemed to be

effective and binding on each Member as from the date of publication of the changes.

Please ensure that you have read and understand the terms and conditions of entry, rules and regulations of the WSS

and its governing body the WPBSA.