2020 Exhibitor Marketing Opportunities - IHS New York › wp-content › uploads › ...• Brochure...

ihsymposium.comINTEGRATIVE HEALTHCARE SYMPOSIUM Pre-Conference: February 19, 2020Conference + Exhibits: February 20-22, 2020NEW YORK HILTON MIDTOWN, NY

EDUC AT ION

INSPIR AT ION

CONNEC T IONS

2020 Exhibitor Marketing Opportunities

NOTE - all sponsorships and marketing products included are only available to 2020 Integrative Healthcare Symposium exhibitors. All sponsorship deliverables will be fulfilled according to CME guidelines. Right of First Refusal: Renewing sponsor is granted the right of first refusal to renew.

INTEGRATIVE HEALTHCARE SYMPOSIUM Pre-Conference: February 19, 2020Conference + Exhibits: February 20-22, 2020NEW YORK HILTON MIDTOWN, NY

www.ihsymposium.comFor more information, contact Carmella Perrone:

Email: [email protected]: (207) 842-5423Fax: (914) 939-1403

Produced by:

Platinum Package - $26,000• Double booth in exhibit hall (in prominent location if signed on early)

• Symposia (breakfast or evening)

• Co–sponsor of attendee bag

• Standard sign - 1 meter panel

• Full page color advertisement in Program of Events

• 3 Standard Conference passes

• Product insert in attendee bag

• Product featured in Product Showcase

• Featured listing on the Event Map in the Program of Events and mobile app

• Branding package: ~ Logo listing on Non-CME pages of website

~ Logo listing in mobile app ~ Logo listing at front entrance of exhibit hall level 1 ~ Logo listing on panel in exhibit hall level 2

Gold Package - $19,500• 1 in line booth in exhibit hall (in prominent location if signed on early)




• Full page color advertisement in Program of Events





Event Package Opportunities Limited Opportunities

Leading Corporate Partnership - $32,000• Double booth in exhibit hall

(in prominent location if signed on early)



• Standard sign - 1 meter panel

• Product insert in attendee bag

• Full page advertisement in prominent location of the Program of Events



• (1) Push notification on mobile app

• Banner ad on Non-CME pages of event website




Green Sponsor - $10,000 (Exclusive)

• Water Bottles ~ Company to provide glass or stainless steal reusable water bottles~ Bottles to be distributed in the attendee bag

• Charging Station ~ Signage deadline: January 21, 2020

~ Branded power station for attendees to recharge laptops and mobile devices

• (1) Push notification promoting water bottle and charging stations on site


• Branding package ~ Logo listing on non-CME sponsors page of the website ~ Logo listing in mobile app ~ Logo listing at front entrance of exhibit hall level 1 ~ Logo listing on panel in exhibit hall level 2~ Medium rectangle ad on ihsymposium.com promoting water bottles

and charging station on non CME-pages of website




Produced by:

Sponsored Educational Opportunities(Non-CME)

Connect with practitioners with buying power in one-on-one environments, while raising company name and brand recognition!

Pre-Conference - $32,500

The Pre-Conference workshop is positioned to attendees as added day of sessions that takes place the day before the Integrative Healthcare Symposium general conference program. Attendees are able to register in advance.

• Dedicated conference room

• On-site coordination

• Marketing outreach campaign: pre-conference messaging will be incorporated into the Integrative Healthcare Symposium campaign (according to CME guidelines), to build awareness of the pre-conference & generate registrants. This may include:

~ Mention in direct mailings

~ Email blasts mentioning the pre-conference to prospects and pre-registrants

~ Press outreach

• Listing and description on dedicated web page and on mobile app

• On-site free-standing signage, to be provided by sponsor

• Two breaks will be provided with healthy snacks and beverages

• Session signage

• Registrants’ attendee list provided post-event




Produced by:

Sponsored Educational Opportunities(Non-CME)

Connect with practitioners with buying power in one-on-one environments, while raising company name and brand recognition!

Lunch & Learn Presentation $22,000 for up to 100 attendees (Thursday, only 1 available) $12,500 for up to 50 attendees (6 available) - limited to two sessions on Thursday, Friday and Saturday

On first day of the Conference, invite attendees to enjoy a lunch while listening to sponsor’s presentation

• 90-minute presentation (content must be submitted and approved by Event Advisory Board)

• Seating for 100 or 50

• Room to include: ~ Projector, screen, podium & microphones

~ Table provided for literature

• Session listing and description in Program of Events

• Company name and logo on session signage

• Session listing and description on website

• Session listing and description in the mobile app

• Gluten-free lunch buffet will be provided for up to 100 or 50 attendees

• 2 email blasts mentioning the presentations

• Company may provide free standing signage to be placed on or near the stage

• Lead generation scanner to capture attending practitioners information (list provided post event)

Symposia - $8,500

Breakfast session | Evening session Available on a first-come, first-served basis

• 60-minute seminar (session content must be submitted and approved by Integrative Healthcare Symposium Advisory Board 3 months prior to event)

• Room includes: ~ Seating up to 60 ~ Projector, screen, podium, and microphone ~ Table provided for literature

• Session listing and description in Program of Events

• Company name and logo on session signage

• Session listing and description on website

• Session listing and description in the mobile app

• For breakfast presentations: breakfast will be provided in the session room (Food credit for 30 attendees included in package; sponsors can order more food directly through hotel catering for additional attendees at their own expense)

• For Evening presentations: wine and cheese will be served for up to 30 attendees (Food credit for 30 attendees included in package; sponsor can order more food at their discretion directly through hotel catering at the cost of the sponsor)

• 2 email blasts mentioning the presentations

• Lead generation scanner to capture attending practitioners information (list provided post event)

• Company may provide free standing signage to be placed on or near the stage




Produced by:

$5,000 Limited to (4) Four Sponsors

After the first day of conference sessions is complete, attendees are invited to the Meet the Speakers Reception and Book Signing where they can continue networking while enjoying a delicious spread of hors d’oeuvres, beer & wine, and of course, meet the speakers.

• Lead generation scanner provided to each sponsor during the time of the reception to capture participating practitioners’ information (list provided post-event)

~ Attendees who are scanned by all four sponsors during the Reception will be entered to win a free Standard Conference Pass for 2021!

• Reception invitation with sponsor’s logo inserted in attendee bags, distributed at registration

• Product sample or insert in attendee bag

• Email promoting the Reception to registrants

• (1) Push notification on mobile app promoting the Reception and mentioning all sponsors

• Company logo included in Reception web page

• Featured listing on Event Map in the Program of Events and mobile app

• Company name, product name, booth number and website to appear:

~ On signage within reception and where food and drink are distributed

~ On the Non-CME pages of website promoting the reception

~ In the Program of Events

~ In all marketing materials promoting the reception

~ With description of the reception in the mobile app

Meet the Speakers Reception & Book Signing




Produced by:

Highlight a recently released product or feature an industry best seller. Get your products in front of the practitioners with buying power by participating in the Product Showcase.

In 2019, 84% of attending practitioners found new products or companies, and 83% of attendees planned to purchase products they found through exhibiting companies. 77% of attending practitioners are involved with, or have influence in purchasing.

Single Product – $850

Showcase Branding – $2,500

Limited: Available on a first-come, first-served basis

• Product display in case or poster in the “Product Showcase”

• Photo of your product, 60 word description, company name, booth number and link to your website on “Product Showcase” page of ihsymposium.com — posted pre-event and three months post-event

• Promotional email to all pre-registered attendees

• Company name or logo to appear:


~ In the mobile app

Product Showcase

Single product

Showcase branding




Produced by:

Direct Mail & Email Blasts Limited quantity available

Content to be pre-approved by event management

• Direct mail to 2020 Pre-registration list (via 3rd party mail house) - $1,500

• Email blast to 2020 Pre-registration list (via IHSymposium.com) - $2,295

• Post Event e-blast $2,295

Sponsored Content Block - $500

• 100 word description of your company or product to be featured in 1 non-CME pre-event email

Notebook Exclusive - $3,000

• Company name on notebooks (sponsor to provide - subject to approval by event management)

• To be distributed in Attendee Bag

• Logo on Non-CME Sponsors page of the event website

Room Drops limited to a few opportunities

Maximum of 1 item, Maximum of 500 room drops

• Flyer / Brochure - $3,000• Product / Book - $4,000

Lanyards Exclusive to Sponsorship Packages - SOLD

• Company name only – exhibitor provides lanyards

• To be distributed in non-CME area

• Logo on Non-CME Sponsors page of the event website

Promotional Signage - $1,200

Signage will be placed strategically within the Exhibit Hall

Signage deadline January 21, 2020

• Standard signs - 1-meter panel

• To be displayed in Exhibit Hall

Attendee Bag Inserts limited opportunities

• Brochure / Flyer - $1,995

• Sample - $2,500

Attendee Bags Exclusive to Sponsorship Packages - $3,000

• Company name or logo on outside of bag

Publication Bin - $1,000(Sponsor to provide current issues of the

publication for the bins)

• To be located in or near the Exhibit Hall

• Includes company logo or name

Half-Day Meeting Rooms

off the Exhibit Hall floor are ideal for private meetings - $400

• 3-hour increments

• Schedule of availability upon request

• Additional half day or more $300

Traffic Builders




Produced by:

Treasure Hunt limited opportunities - $2,700

Great way to increase booth traffic! Attendees will be required to visit the booths of all participating sponsors to be eligible for the Treasure Hunt drawing of 2 FREE Conference Passes for 2021.

• Post event, Sponsor will receive list of participants and their email addresses

• Promotion of Treasure Hunt in email to pre-registrants

• Company name or logo to appear:


~ On the mobile app

~ On Treasure Hunt Cards distributed to all attendees

Treasure Hunt




Produced by:

The Program of Events is the highest distributed printed piece at the event- all practitioners who attend the symposium will receive one. The program includes information about the event such as session times, exhibit hall maps and more. The 2019 Program of Events offers more opportunities to enhance exhibitors' visibility with attendees.

Program of EventsPrinted Program of Events

Size Dimensions PriceFull Page 7.5” w x 10” h $1,250

Half Page 7.5” w x 4.75" h $625

Ask about a listing on the Program map!




Produced by:

Push Notification

Push Notifications - $1,700

(Limited offer with highest visibility!)

A Push Notification is similar to a text message, but it goes through the app itself (not the device). This is a powerful real-time marketing tool that exhibitors can send directly to attendees to encourage a specific activity at the event.

Attendees who download the app will receive your push notification whether they are at the event or outside grabbing a coffee.

Up to 140 character count maximum, can drive traffic to your booth, ask attendees to take a survey, and much more!

Mobile App




Produced by:

Get more exposure and drive traffic to your booth by upgrading your Exhibitor Listing!

Upgrade to receive more visibility on the conference website, the mobile app and the Program of Events.

Exhibitor Listings Logo & Listing$500

Featured Listing$250

Basic ListingIncluded

Event Website

Company Name � � �

Booth Number � � �

Website URL � � �

10 Product Categories � �

Social Media links � �

Phone Number � �

Fax Number � �

Company Logo �

Company Description �

Program of Events



Logo Callout on map �

Mobile App



Website URL � � �

10 Product Categories � � �

Social Media links � �

Email Address � �

Phone Number � �

Fax Number � �

Company Logo �

Company Description �

Produced by:


❍ Pre-Conference ...............................................................................................$32,500 ❍ Meet the Speakers Reception ................................................... $5,000 (Limit 4)

Symposia❍ Breakfast Session ......................$8,500 ❍ Evening Session ............ $8,500

Lunch & Learn Presentation

❍ 100 attendees .............................................................................................. $22,000❍ 50 attendees ....................................................................................................$12,500

❍ Lanyards exclusive ........................................................................................ $3,500Room drops: ❍ Flyer/Brochure .................... $3,000 ❍ Product/Book .....................$4,000

❍ Notebook sponsor to provide for distribution - subject to approval (exclusive) ........................................................................................$3,000 Product Showcase❍ Single Product ..........$850 ❍ Showcase Branding ...............................$2,500

Step 1: PLEASE PRINT CLEARLY

Company Name:

Contact Name:

Mailing Address: City:

State/Province: Postal/ZIP Code: Country:

Telephone: Country code: ( ) City code: ( ) Telefax: Country code: ( ) City code: ( )

Email: Web Address:

Your marketing opportunities will not be reserved until Diversified has received this completed order form via email and your payment in full. Total cost due is payable to Diversified Communications upon receipt of an invoice which will include other instructions regarding the particulars of payment all of which shall be incorporated into this contract as if stated herein. Alternatively, you may forward a check along payable in US funds to Diversified Communications, P.O. Box 3421, Boston, MA 02441-3421 prior to receiving an invoice. Please reference the invoice number (if known) or show code (i.e., I.H.S. NY) on your payment. Payments received for marketing opportunities are non-refundable.

Signature below of a Company representative confirms Company’s agreement with the Terms and Conditions for Marketing Opportunities set forth at Exhibit A located at http://www.ihsymposium.com/annual-conference/marketing-terms-conditions/.

Signature: Title:

Print Name: Date:

Step 5: Email your completed and signed form to [email protected]

Step 3: Sponsorship Opportunities

Step 2: Sponsorship Packages

Step 4: Printed Program of Events and Mobile App

❍ Leading Corporate Partnership ................................................................ $32,000 ❍ Platinum Package (3) ..................................................................................$26,000 ❍ Gold Package ....................................................................................................$19,500 ❍ Green Sponsorship ........................................................................................$10,000

Printed Program of Events❍ Full page ...............................................................................................................$1,250❍ Half page .................................................................................................................$695

Mobile App - Limited Availability❍ Push notifications ............................................................................................. $1,700

Exhibitor Listings Upgrade

❍ Featured Listing.................................................................................................... $250

❍ Logo & Listing .................................................................................................... $500

# of Items Cost $

❍ Treasure Hunt ....................................................................................................$2,700❍ Signage (1-meter panel) ................................................................................. $1,200

Attendee bag inserts ❍ Brochure/Flyer ................................................................................................... $1,995❍ Sample .................................................................................................................. $2,595❍ Attendee bag (Co-sponsor) ...........................................................................$3,000

❍ Publication bin ...................................................................................................$1,000

Direct Mail & Email Blasts❍ List Rental to 2020 Pre-registration list ......................................................... $1,500❍ Email blast to 2020 Pre-registration list .................................................. $2,295❍ Post Event email blast .................................................................................... $2,295❍ Sponsored Content Block ................................................................................ $500❍ Half-Day Meeting Room .................................................................................$400

Company agrees with Diversified Communications (“Diversified”) that so long as it is in good standing under its separate 2020 Exhibit Space Application agreement (“Exhibit Contract”) for Integrative Health Symposium (“Event”) and provided it pays the below noted fees upon demand and submits marketing materials to Diversified as requested in accordance with the timeline indicated to it in writing by its assigned Diversified account representative it shall receive the below described Marketing Opportunities prior to or at the Event and on the Event’s website at www.ihsymposium.com. Ancillary marketing opportunities are only available to exhibitors, unless approved by Diversified in writing. Termination of Company’s Exhibit Contract for any reason may serve to immediately terminate this Contract.

Marketing Opportunities – For additional details, including which opportunities are offered with exclusivity and relevant requirements, please contact your sales representative at [email protected].

2020 Marketing Opportunities ContractAncillary to 2020 Exhibit Space Application

# of Items Cost $

# of Items Cost $

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