2020 BUDGET - Tay · informational purposes only. For a complete overview of the budget documents...

2020 Preliminary Operating and Capital Budget GGF-2019-74 of 114

November 21, 2019

2020 BUDGET

The 2020 Budget was distributed electronically to Council in mid - November for the

Special Committee of all Council Meeting General Government & Finance held on November 21, 2019. The agenda and budget presentation for this meeting can be found

in the Council Calendar at tay.ca.

A second budget meeting was set for December 12, 2019 to continue department reviews and overall budget deliberations. The agenda for this meeting can also be found

in the Council Calendar.

Council completed their review of the Budget at the December 12, 2019 meeting, and

adopted the 2020 Budget on December 18, 2019 at the regular Council meeting. The

details of the 2020 roads capital program is expected to be discussed at the February 12th Committee of All Council meeting.

The Township’s 2020 budget includes $9.6 million in taxation and $5.2 million in water &

wastewater rates. The Township’s annual budget also includes funding from reserves, grants, development charges and investments which all contribute to funding municipal services and construction projects. In 2020 Tay has planned $4.7 million in taxation

supported capital projects and $3.0 million in water & wastewater rate supported capital projects.

With the passing of the 2020 budget, Tay Township households, on average, will each

contribute 2.5% more in taxes to the Township than they did in 2019. For an average home in Tay, assessed at $222,707, this will mean an increase of $3.10/month.

While water rates will remain the same in 2020 as they were in 2019, wastewater system users will see a 4% increase to rates or $2.92/month for a single family home.

The amended budget, as adopted by Council is attached as Schedule A. Amendments

made to the draft budget during budget deliberations are shown on Schedule B. Excerpts of the preliminary budget report (GGF-2019-74) have also been included below for

informational purposes only. For a complete overview of the budget documents

presented to Council, please visit the links provided above.

https://www.tay.ca/en/Calendar/Council/Details.aspx?Id=75f655f3-a10f-4d50-be41-1b9c498c99a7

https://www.tay.ca/en/Calendar/Council/Details.aspx?Id=be15dda0-cd5d-441c-a4dd-988105f9eb5f


November 21, 2019

INTRODUCTION/BACKGROUND:

Section 290 of the Municipal Act requires a municipality to prepare and adopt a budget

including estimates of all sums required during the year for the purposes of the municipality. Project priorities and equipment requirements are reviewed each year

during the Long Term Plan discussions. The 2020 - 2029 Long Term Plan was accepted

by Council on October 23, 2019. 2020 projects and equipment from the Long Term Plan have been included in this draft, unless otherwise noted.

The current budget process provides for Council approval of the Budget in December, for implementation January 1st of the following year.

The Budget will be reviewed in the spring of 2020 to adjust for the following:

Significant changes to 2020 cost projections

Project adjustments or additional projects carried forward from 2019 to 2020

Assessment and tax rate information 2019 surplus/deficit DCA changes in funding

ANALYSIS BUDGET PROCESS: Staff in each department, prepare their budgets on a line by line basis and these are

then reviewed in detail with the Treasurer and CAO. During this process accounts are reviewed looking at the prior year spending as well as a three year average to see if

budget increases or decreases are required based on historical data. This analysis helps to control increases by ensuring decreases that are warranted are also included.

The budget attached is presented as follows:

Schedule A

Green sheets – Annual/Operating expenditures Yellow sheets – Projects/Capital expenditures

Schedule B Additional requests considered by Council

Appendix

Budget requests prepared by departments

The budget is presented in a summary format, meaning that a large number of accounts

that staff use to track expenditures on a more detailed basis are grouped together. This

process has been successful in keeping operating budgets tight. We are able to combine

many accounts that are slightly below or above budget each year, and the variances are combined rather than looked at individually. Council and/or members of the public

wishing to see the line by line detail that supports the summary format are welcome to

contact the Treasurer.


November 21, 2019

The projects/capital budget information is mainly derived from the Long Term Plan.

Staff will review these numbers prior to the passing of the Tax Rates Bylaw in April and

make recommendations for changes if necessary. The final report will be distributed with the General Government Committee Agenda for the meeting held on Wednesday,

April 8, 2020 at 10:00a.m.

LIBRARY BUDGET The 2020 Budget for the Library was prepared by the Library CEO and reviewed by the

Financial Analyst and Treasurer, similar to the process that is followed by the Township Department Heads.

The Library budget provides for a grant to the Library of $398,388 (excluding allocated costs of $67,056), which is an increase $21,852 or 5.8% compared to

2019. This increase is largely attributable to the change in the WSIB rate class for

Library staff, adding a 2% cost of living increase to the updated wage grid, increased

insurance premiums and increasing the annual transfer to reserves for buildings by $2,000.

WATER AND WASTEWATER BUDGETS Approximately 57% of Township households are serviced by water, and 40% are serviced by wastewater. The expenditures related to water and wastewater, are borne

by the utility customers. The tax base should not be used to finance water and wastewater operations or projects.

Water and Wastewater Rate Study

The 2020 budget reflects the rates calculated in the Water and Wastewater Rate Study

as amended and adopted by Council September 27, 2017. Wastewater rates increase

4% and there is no change to the water rate.

The residential flat rate is as follows:

2020

Flat Rat Quarterly Annual

Water $208.25 $833.00

Wastewater 227.50 $910.00

$435.75 $1,743.00

The rate by-laws will be presented at the November Council meeting.


November 21, 2019

PROJECTS/CAPITAL EXPENDITURES (yellow sheets) The 2020 budget as presented below provides for $7.7 million in projects/capital

expenditures, including the water and wastewater budgets. The budget includes all

projects/purchases for 2020 which were included in the 2020-2029 Long Term Plan (unless otherwise noted) plus any of those 2019 projects/purchases that have been

identified by staff as carry forwards.


November 21, 2019

FINANCIAL/BUDGET IMPACT:

The budget, as amended, includes a number of budget requests that were considered by

Council at the December 12th meeting (found on Schedule B). The overall increase in the taxation requirement for 2020 is $527,851. A portion of this increase ($272,833) will be

absorbed by growth in assessment due to new homes/new construction in the

municipality, making the total taxation requirement for municipal operations approximately 2.80%. The schedule below summarizes the 2020 change and total

requirement.

TAX RATE

The overall change to the total tax rate is comprised of changes in the County,

Education, Municipal and Policing amounts. This budget looks at the change in the

municipal budget (including policing), over the prior year as well as the effect on the municipal tax rate. Due to Ontario’s variable tax rate system, tax rates vary by property

class and assessment based on tax ratios, which affect the distribution of the tax levy

across classes. As such, a household with a property assessment of $222,707 can expect to pay $37 more in 2020, compared to 2019, or 2.5%. Information will be presented to

Council in April regarding the overall impact to the tax payer as well as shifts in

assessments.


November 21, 2019

Schedule A

2019 YTD Actual 2019 Budget 2020 Budget

31-10-19

COUNCIL

REVENUE:

Grants 12,792 0 0

Transfers from Reserves / Reserve Funds 22,500 22,500 0

TOTAL REVENUE 35,292 22,500 0

EXPENSES:Salaries and Benefits 126,217 160,769 167,361

Contracted Services 9,478 10,000 10,000

Grants & Donations 81,634 70,000 60,000

Council Committees 2,262 3,000 7,000

Other (Awards Banquet, Training, Internet & Telephone) 18,647 37,500 33,500

TOTAL EXPENSES: 238,238 281,269 277,861

TOTAL COUNCIL (202,946) (258,769) (277,861)

12/12/2019

TOWNSHIP OF TAY

2020 OPERATING BUDGET


November 21, 2019

Schedule A


31-10-19

GENERAL GOVERNMENT

REVENUE:

User Fees and Service Charges 110,019 99,621 93,094

Penalties and Interest 193,818 230,000 230,000

Licences, Permits, Rents 50,968 50,500 52,500

Land Sales 11,501 35,000 35,000

Investment & Interest Income 173,400 129,300 159,300

Transfers from Reserves / Reserve Funds 74,000 94,000 28,000

Other 26,793 42,839 41,644

TOTAL REVENUE 640,499 681,260 639,538

EXPENSES:Administrative / OverheadSalaries and Benefits 814,088 1,150,059 1,225,909


Health & Safety 4,716 14,715 11,715

Computer Maintenance 48,656 67,345 69,029

Accessibility 0 0 5,000

Insurance 75,030 75,395 70,325

Election 3,128 0 1,700

Other - (Postage, Advertising, Supplies, etc.) 102,620 106,090 107,590

Municipal Buildings - (Office, Old VH Firehall, Albert St)

Utilities 38,066 49,206 49,429

Materials & Equipment Expenditures 14,189 32,300 7,300

Repairs and Maintenance 27,438 23,000 23,500

Cemetery Operations (net) (25) 0 0

Transfer to Own FundsCapital/Reserves 103,000 153,000 188,000

Election 15,000 15,000 17,500

Proceeds from Land Sales 0 37,800 29,000

TOTAL EXPENSES: 1,361,882 1,881,115 1,922,392

TOTAL GENERAL GOVERNMENT (721,383) (1,199,855) (1,282,854)

12/12/2019

TOWNSHIP OF TAY



November 21, 2019

Schedule A

GENERAL GOVERNMENT

PRIOR YEARS SURPLUS (5,000)$

GRANTS (50,000)$

TRANSFER FROM RESERVES (414,448)

Contingency Reserve (Modernization Fund) (125,000)$

Municipal Fleet & Equipment (Building) (9,000)

Municipal Buildings (35,000)

Municipal Equipment (245,448)

EQUIPMENT - Carry Forward from 2019 52,500

Printer/Fax/Copier Public Works 7,000

Colour Laser Printer 6,000

Laser Printer 4,500

Telephone System 35,000

EQUIPMENT 20,500

Photocopier - Admin (colour) 16,000

Laser Printer 4,500

COMPUTER HARDWARE ACQUISITION - Carry Forward from 2019 143,448

PC/Monitor Replacements ($5,000 added to 2019 budget) 88,448

Financial Server 25,000

Office Server 25,000

VPN Router/Firewall 5,000

COMPUTER HARDWARE ACQUISITION 10,000

NAS Unit for Backup Storage 10,000

COMPUTER SOFTWARE ACQUISITION - Carry Forward from 2019 18,000

Land Manager Upgrade 9,000

Work Order System 9,000

COMPUTER SOFTWARE ACQUISITION 115,000

Agenda Management Software 15,000

Municipal Management/Online Services Software 100,000

OUTSIDE SERVICES 75,000

Internet Needs & Feasibility Project

MUNICIPAL BUILDING, PARK STREET:

BUILDING IMPROVEMENTS 35,000

Roof & Cedar Facia repairs 30,000

Humidity Control for Copy Room 5,000

TOTAL GENERAL GOVERNMENT -$

11/11/2019

TOWNSHIP OF TAY

2020 PROJECTS/CAPITAL BUDGET


November 21, 2019

Schedule A


31-10-19

PROTECTION TO PERSONS AND PROPERTY

Policing

REVENUE:Fines and Penalties 12,589 55,000 55,000

Taxation Levied for Policing 1,659,373 1,618,234 1,618,234

Transfers from Reserves / Reserve Funds 0 40,177 96,592

Other 47,145 39,111 2,398

TOTAL REVENUE 1,719,107 1,752,522 1,772,224

EXPENSESContracted Services 1,316,845 1,747,422 1,767,124

Port McNicoll OPP Office 0 1,100 1,100

Donations to Others 4,000 4,000 4,000

TOTAL EXPENSES 1,320,845 1,752,522 1,772,224

TOTAL POLICING 398,262 0 0

12/12/2019

TOWNSHIP OF TAY



November 21, 2019

Schedule A


31-10-19

By-Law, Fire Department, Emergency Preparedness

REVENUE:

Grants 11,924 800 800

User Fees and Service Charges 2,021 900 900

Fines and Penalties 9,387 7,000 7,000

Licences and Permits 67,547 58,000 60,000


Other 45,990 12,300 12,300

TOTAL REVENUE 145,869 89,000 114,500

EXPENSES

Administrative / OverheadSalaries and Benefits 353,184 487,843 505,276

Volunteer Compensation 37,788 239,508 245,714


Emergency Preparedness 8,896 17,804 16,377

Communications 30,745 33,478 44,978

Equipment and Materials 47,291 44,800 44,450

Staff Vehicles 18,179 22,120 20,965

Fire Prevention 1,991 3,800 3,800

Volunteer Training 28,833 32,493 32,778

Debt (Interest and Principal) 87,182 106,742 106,816

Insurance 41,438 40,653 41,006

Other 55,624 57,828 66,500

Fire HallsUtilities 19,459 33,600 33,686

Building Repairs and Maintenance 16,968 16,345 21,345

Vehicle Operating Costs 53,375 47,277 50,121

Transfer to Own FundsFire Equipment & Buildings 203,000 203,000 218,000

By-Law Vehicle 1,500 1,500 1,500

Capital Projects and Equipment 25,200 25,200 33,200

TOTAL EXPENSES 1,077,370 1,465,617 1,543,988

TOTAL PROTECTION TO PERSONS AND PROPERTY (931,501) (1,376,617) (1,429,488)

12/12/2019

TOWNSHIP OF TAY



November 21, 2019

Schedule A

PROTECTION TO PERSONS & PROPERTY

EMERGERENCY PREPAREDNESS -

BY LAW ENFORCEMENT -

FIRE

TRANSFER FROM OPERATING BUDGET (33,200)$


Municipal Fleet (Fire Capital) (356,000)$

Municipal Buildings (15,000)

EQUIPMENT 6,000

PPV Fan

EQUIPMENT 4,000

Ice Water Rescue Suits

EQUIPMENT 15,200

Bunker Gear

EQUIPMENT 14,000

Thermal Imaging Camera

EQUIPMENT 350,000

Old Fort Hall - Tanker


Port McNicoll Hall - Design for Hygiene Upgrade

TOTAL FIRE -

11/11/2019

TOWNSHIP OF TAY



November 21, 2019

Schedule A


31-10-19

ROADS

REVENUE


Licences, Permits, Rents 2,070 2,500 2,500

Transfers from Reserves / Reserve Funds 0 0 15,000

Other 5,772 500 500

TOTAL REVENUE 30,736 10,000 28,000

EXPENSES

Administrative / OverheadSalaries and Benefits 796,956 1,144,364 1,254,694

Insurance / Insurance Deductible 87,280 77,652 82,393



Roads Building, Shop, and Fleet Supplies 46,049 51,355 53,155


Other 21,646 20,400 19,900

OperationsBridges and Culverts 4,804 15,000 32,000

Roadside Maintenance 43,186 54,500 119,500

Hardtop Maintenance 63,243 95,000 120,000

Loosetop Maintenance 20,889 34,000 194,000

Winter Maintenance 122,968 100,000 105,000

Signs, Guiderails, Sidewalks, etc. 5,807 14,500 89,500

Vehicles and Equipment

Heavy ServiceDiesel, License, and Insurance 41,877 72,629 76,745


Light & Medium ServiceDiesel, License, and Insurance 23,143 31,219 31,669


EquipmentDiesel, License, and Insurance 31,460 42,008 45,173


Streetlighting 110,710 154,523 156,723

Transfer to Own FundsInfrastructure/Bridges 70,000 70,000 75,000

Municipal Fleet 195,000 206,000 216,000

Capital 1,059,257 1,034,257 812,785

TOTAL EXPENSES 2,940,629 3,494,494 3,765,126

TOTAL ROADS (2,909,893) (3,484,494) (3,737,126)

12/12/2019

TOWNSHIP OF TAY



November 21, 2019

Schedule A

ROADS VEHICLES & EQUIPMENT

SALE OF FIXED ASSET -

TRANSFER FROM RESERVES (630,000)$

Municipal Fleet Reserve

EQUIPMENT 30,000

1/2 Ton 4WD Pickup Truck

EQUIPMENT 600,000

Vacuum Truck

TOTAL ROADS VEHICLES & EQUIPMENT -

11/11/2019

TOWNSHIP OF TAY



November 21, 2019

Schedule A

ROAD OPERATIONS

GOVERNMENT OF CANADA (GAS TAX REBATE) (304,262)$

TRANS OPERATING BUDGET (812,785)

TRANSFER INVESTMENT INCOME FROM OPERATING (101,000)

TRANS FROM RESERVE FUNDS (130,855)

PRIOR YEAR SURPLUS/DEFICIT (4,936)

TRANSFER FROM RESERVES (1,140,962)

Infrastructure/Bridges Reserve (140,962)$

Water Reserve (short term borrowing) (1,000,000)$

INFRASTRUCTURE/BRIDGES

TENDERED CONTRACTS - Carry Forward from 2019 140,962

Rosemount Road - South Bridge (RB5) Design & Approvals

ROAD RESURFACE - TBD

TENDERED CONTRACTS 2,226,838

SIDEWALK - TBD

TENDERED CONTRACTS 127,000

Seventh Avenue

ROAD OPERATIONS -

12/12/2019


TOWNSHIP OF TAY


November 21, 2019

Schedule A

STREETLIGHTING

TRANSFER FROM RESERVES (55,000)$

Streetlighting Reserve

FIXTURES AND EQUIPMENT 55,000

TOTAL STREETLIGHTING -

11/11/2019


TOWNSHIP OF TAY


November 21, 2019

Schedule A


31-10-19

WASTEWATER

REVENUE

Billings 1,604,522 2,090,431 2,215,924

Late Payment Penalties 12,939 15,000 15,000


Interest 32,907 10,000 30,000

Vacant Lot Levies 23,180 24,888 25,620

TOTAL REVENUE 1,854,893 2,321,665 2,467,890

EXPENSES





Master Servicing Study 0 33,967 33,967

Plant Supplies and Equipment 5,241 7,400 7,400

Chemicals 38,547 30,000 35,000

Other 19,628 27,167 28,317

Port McNicollHydro, Water, and Gas 123,227 234,000 211,742

Collection Repairs and Maintenance 81,535 65,000 65,000


Sludge Disposal 35,904 30,000 35,000

TWP. Vehicles and Equipment Rental 0 2,000 2,000

Chemicals and Testing 17,514 9,000 9,000


Other (Taxes, Grass Cutting) 5,011 6,686 6,686

Victoria HarbourHydro, Water, and Gas 111,150 146,800 146,942

Collection Repairs and Maintenance 57,079 55,000 55,000


Sludge Disposal 128,573 140,000 143,000


Chemicals and Testing 31,533 9,000 9,000



VehiclesFuel, License, and Insurance 8,719 12,408 12,633


Transfer to Own FundsVehicle Reserve Transfer 9,000 9,000 9,000

Transfer to Reserve 486,386 486,386 654,258

TOTAL EXPENSES 1,912,529 2,321,665 2,467,890

TOTAL WASTEWATER (57,636) 0 012/12/2019

TOWNSHIP OF TAY



November 21, 2019

Schedule A

WASTEWATER

DEFERRED REVENUE (2017 OCIF Formula) (135,908)$

DEFERRED REVENUE - PP & GB Grant (80,000)


Wastewater Capital Reserve

EQUIPMENT 30,000

Capital Contingency Allowance (pumps, blowers etc.)

COLLECTION SYSTEM

OUTSIDE SERVICES - Carry Forward from 2019 15,000

Lift Station Fuel Storage Inspection & Upgrade

PM WASTEWATER TREATMENT PLANT

TENDERED CONTRACTS - Carry Forward from 2019 250,000

Septage Receiving


SCADA Upgrade ($5,000 added to budget)

SANITARY SEWER MAINS 65,000

Fifth Avenue (Hayes to Alberta)

VH WASTEWATER TREATMENT PLANT

ENGINEERING - Carry Forward from 2019 500,000

Phase 2 upgrade - Design and Approvals

OUTSIDE SERVICES - Carry Forward from 2019 80,000

PARADISE POINT & GRANDVIEW BEACH

Hydrogeological Study

TOTAL WASTEWATER -

11/11/2019


TOWNSHIP OF TAY


November 21, 2019

Schedule A


31-10-19

WATER

REVENUE

Billings 2,173,112 2,819,335 2,880,559

Late Payment Penalties 19,482 25,000 25,000


Interest 57,923 25,000 40,000

Vacant Lot Levies 37,210 39,162 40,016

Other 2,504 1,000 1,000

TOTAL REVENUE 2,380,897 3,000,102 3,077,183

EXPENSES





Master Servicing Study 0 100,000 100,000

Plant Supplies and Equipment 3,909 15,400 15,400

Water Debt - DCA (Interest and Principal) 43,946 90,605 90,608

C of A Upgrades Debt (Interest and Principal) 475,274 490,071 489,710

Other 33,524 43,913 44,163

Tay Area WTPHydro, Water, and Gas 91,216 109,800 109,942

Equipment Repairs and Maintenance 50,449 50,000 50,000

Building Repairs and Maintenance 882 10,000 10,000

Chemicals, Testing, and Disposal 162,382 98,000 138,000



Tay Area Water DistributionHydro, Water, and Gas 23,742 42,000 38,100





Rope WTPHydro and Telephone 12,916 20,700 20,700


Chemicals, Testing, and Disposal 21,780 31,000 31,000

Other (Taxes, Outside Services) 3,181 5,386 5,386

VehiclesFuel, License, and Insurance 10,001 13,623 13,884


Transfer to Own FundsTransfer to Reserve 897,718 891,318 920,189

TOTAL EXPENSES 2,579,477 3,000,102 3,077,183

TOTAL WATER (198,580) 0 0

12/12/2019

TOWNSHIP OF TAY



November 21, 2019

Schedule A

WATER

TRANSFER FROM DEFERRED REVENUE (OCIF - Formula Based) (474,926)$

TRANSFER INVESTMENT INCOME FROM OPERATING (95,500)

TRANSFER FROM RESERVE FUNDS (1,422,736)


Water Capital Reserve

DISTRIBUTION SYSTEM


Design of 2020 water/roads program

TENDERED CONTRACTS 431,000

2020 water/roads program

TAY AREA WATER TREATMENT PLANT


Phase 2 Upgrades - Design and Approvals

TENDERED CONTRACTS 1,400,000

Phase 2 Upgrades - Construction

ROPE WATER TREATMENT PLANT


Retro-fit High lift pump suctions

EQUIPMENT 30,000

Replacement Treatment Cassettes

TOTAL WATER -

11/11/2019


TOWNSHIP OF TAY


November 21, 2019

Schedule A


31-10-19

PARKS AND RECREATION

REVENUE

Grants (Includes Deferred Revenue) 0 15,786 0

Program Registration 69,970 61,500 64,500

Tay Community Rink 20,317 20,000 23,000

Community Rentals 35,186 33,221 33,247

Donations 4,369 3,000 3,000

Other (Prior Year Surplus and Grass Cutting) 20,022 20,022 5,022

TOTAL REVENUE 149,864 153,529 128,769

EXPENSES

Recreation ProgrammingSalaries and Benefits 92,071 115,822 105,059

Administrative / Overhead 13,389 16,050 17,150

Camp and Program Costs 45,796 43,200 50,200

ParksSalaries and Benefits 554,142 725,856 730,433



Parks, Facilities, and Diamonds 154,210 193,404 190,080

Community Centres 33,073 33,500 34,302

Grant Program Expenses 0 15,786 0

Vehicles and EquipmentVehicle Fuel, License, and Insurance 13,775 19,907 20,316

Vehicle Repairs and Maintenance 6,469 10,000 10,000

Equipment Rental and Fuel 1,279 5,000 5,000


Library Grant 444,678 444,678 465,444

Transfer to Own FundsMunicipal Fleet, Buildings, Trail/Docks 93,000 93,000 103,000

Capital 57,000 57,000 63,500

TOTAL EXPENSES 1,592,702 1,881,816 1,909,419

TOTAL PARKS AND RECREATION (1,442,838) (1,728,287) (1,780,650)

12/12/2019

TOWNSHIP OF TAY



November 21, 2019

Schedule A

PARKS & RECREATION

GRANTS - COUNTY OF SIMCOE (30,000)$

GRANTS - ENERGY REBATE (24,000)

SALE OF FIXED ASSETS -

PRIOR YEAR SURPLUS (5,000)

TRANS OPERATING BUDGET (63,500)

TRANSFER FROM RESERVE FUNDS


Municipal Fleet Reserve (86,000)$

Municipal Building Reserve (210,000)

Tay Shore Trail/Albert Street Docks Reserve (30,000)

Parks & Recreation Reserve (148,176)

PARK IMPROVEMENTS - Carry Forward from 2019 5,000

Tree Replacement Program - Emerald Ash Borer

MACKENZIE BEACH PARK

PARK IMPROVEMENTS - Carry Forward from 2019 54,176


Accessibility Washroom Upgrade

OAKWOOD PARK

LAND IMPROVEMENTS - Carry Forward from 2019 25,000

Hard Surface Rink


Change Room/Washroom (facia, soffit, trim, rubber melt)

TALBOT PARK

PARK IMPROVEMENTS 30,000

Ball Diamond Refurbishment 10,000

Lighting Retro-fit 20,000

PATTERSON PARK

LAND IMPROVEMENTS 20,000

Accessibility Connection for Pavilion

BRIDGEVIEW PARK


Ball Diamond Refurbishment 10,000

Lighting Retro-fit 20,000

WAVERLEY PARK


Lighting Retro-fit

12/12/2019


TOWNSHIP OF TAY


November 21, 2019

Schedule A

PARKS & RECREATION CONTINUED

VETERAN'S MEMORIAL PARK

EQUIPMENT 35,000

Play Structure

RANGE LIGHT


Exterior Painting

TAY SHORE TRAIL

LAND IMPROVEMENTS 60,000

Spot Repair

OAKWOOD COMMUNITY CENTRE

EQUIPMENT 10,000

Chairs

PORT MCNICOLL COMMUNITY CENTRE

EQUIPMENT 10,000

Tables

PORT MCNICOLL YOUTH CENTRE


Roof

EQUIPMENT 3,500

Water Refill Station (Location TBD)


Ice Resurfacer

EQUIPMENT 6,000

Horicultural Water Apparatus

TOTAL PARKS & RECREATION -

12/12/2019

TOWNSHIP OF TAY



November 21, 2019

Schedule A


31-10-19

PLANNING AND DEVELOPMENT

REVENUE


Licences and Permits 364,683 232,000 232,000

Transfers from Reserves / Reserve Funds 0 65,639 88,833

Other 210 0 0

TOTAL REVENUE 432,583 351,639 349,833

EXPENSES

Planning and DevelopmentSalaries and Benefits 190,587 286,961 290,609


Economic Development 66,460 66,500 69,980

Official Plan 0 6,733 6,733

Development Charge Study 5,141 6,806 30,000

Severn Sound Environmental Association 66,440 65,738 117,537

Sustainable Severn Sound 10,200 10,200 0


BuildingSalaries and Benefits 226,744 281,954 284,173

Septic Reinspection Program 509 25,000 0

Vehicles 4,178 7,542 8,192


Heritage Committee 187 5,200 5,200

Transfer to Own Funds

Transfer to Reserve 15,000 15,000 15,000

TOTAL EXPENSES 616,725 871,608 924,198

TOTAL PLANNING AND DEVELOPMENT (184,142) (519,969) (574,365)

12/12/2019


TOWNSHIP OF TAY


November 21, 2019

Schedule A


31-10-19

SUPPLEMENTAL INFORMATION

EXTERNAL AGENCIES

Severn Sound Environmental Association 66,440 65,738 117,537

Sustainable Severn Sound 10,200 10,200 0

North Simcoe Economic Development Corporation 66,460 64,500 67,980

Georgian Bay Forever 15,000 15,000 15,000

Community Donations 23,120 25,000 25,000

Wendat 4,000 4,000 4,000

Other (Culture, Cancer Support) 20,000 20,000 10,000

Georgian Bay General Hospital 25,000 25,000 25,000

230,220 229,438 264,517

12/12/2019

TOWNSHIP OF TAY



November 21, 2019

Schedule A

PLANNING & BUILDING

No planned capital projects/purchases for 2020 -

TOTAL PLANNING & BUILDING -

11/11/2019


TOWNSHIP OF TAY


November 21, 2019

Schedule B

Tax Supported Council Recommendation

$ Increase/ (decrease) Recommend (R)/ Denied (D)

Changes included in Draft Budget :

Reduction of OMPF 24,100

Reduction of Transfer to Future Capital Reserve (10,600)

Council 7,040

General Government 83,446

Protection to Persons & Property 33,854

Roads & Fleet 145,310

Parks & Recreation (includes 2019 Municipal Grant to Library Board ) 7,090

Planning & Development 6,889

297,129

Changes Related to Service Delivery

Library Board Municipal Grant be increased from $376,536 to $398,388 (to include updated

insurance premiums) plus allocated costs of $67,056 21,852 R

Accessibility retro-fits 5,000 R

By-Law Summer Student 11,700 R

Mechanic 98,000 Placeholder

Removal of annual Strategic Plan transfer (10,000) R

Reduce Council training/conferences (5,000) R

Joint Modernization Application ($20,000 commitment per municipality) 20,000 R

141,552

Changes Related to Community Initiatives

Severn Sound Environmental Association (includes Sustainable Severn Sound of $13,764

(2019-$10,200) ) 41,599 R. Letter

EDCNS (3% increase over 2019) 1,980 R

Culture Alliance in the Heart of Georgian Bay 10,000 R

Hospice Huronia - ask of 27,000 - D. Letter

Wend at - mental health program worker 4,000 R

Child Advocacy Centre Simcoe Muskoka - ask of $4,750 - D.

Georgian Bay Forever - ask of $25,000 15,000 R.

Talpines (ramp to improve public access, expand play structures, improve toilet facilities) - Review. Report to Feb COAC.

Save our Water: Stop the Expansion of the Teedon Gravel Pit (Legal, Planner & Hydrogeologist) - D

Horticultural Committee 2,000 R

Seniors Committee 2,000 R

76,579

Other Amendments

COLA to Salary Grid @2% (tax supported only) 87,507 R.

Replacement of the roof at 541 Calvert Street, Port McNicoll 30,000 R. Shingles.

2019/2020 Insurance Renewal - general municipal portion (44,183)

Increase 2020 Road Capital Program 1,000,000

Funding TBD from 2019 Surplus ($47,500 already included in base budget) -

Funding from Reserves (1,060,733)

Total Additional Tax Requirement 527,851

Estimated Increase in Assessment Growth (3.00%) (272,833)

Total 2020 Additional Tax Requirement Less Growth 255,018 2.80%

2020 Municipal Budget


November 21, 2019

APPENDIX

BUDGET REQUESTS


November 21, 2019

GENERAL GOVERNMENT

ANNUAL/OPERATING BUDGET


November 21, 2019

Expenses Revenue

Salaries & Benefits

Materials 2,000 Grants

Consultants Reserve

Equipment Development

Legal Utility

Other Other

Total 2,000 Total 0

Tax Levy / Rate Impact

Division Council

Tay Township

2020 Budget Request

Horticulture Committee

Department General Government

Budget Type Operating

Prepared by Alison Gray

Approved by Robert Lamb

Department Priority A

Request Summary The role of the Municipal Horticulture Committee is to foster civic

pride, environmental responsibility and beautification through

community participation in horticulture.

The Committee's recent projects include the decorative bikes with

flowers in each community, a garden at the Martyrs' Shrine, Tay

Blooms Day with mulch pickup, Annual 'Lily' Garden Awards,

partnership with the Benny Club, and work creating a garden at the

Range Light.

The Committee is requesting an annual budget of $2,000 so that

they can continue to work on their projects.

Service Level Impact Improve

Expected Useful Life

Current Year Budget

$2,000

Future Year Budget Annual $2,000 budget recommended

Cost-Benefit Analysis and

Other Financial

Considerations

A modest budget will provide the Committee with the funds to continue

with their projects.

Administrative Recommendation


November 21, 2019

Expenses Revenue

Salaries & Benefits


Consultants Reserve


Legal Utility

Other Other

Total 2,000 Total 0


Division Council

Tay Township

2020 Budget Request

Seniors Committee






Request Summary The mandate of the Tay Seniors Advisory Committee (TSAC) is to act

as a liaison to enrich and enhance the lives of seniors in the

Township, identify barriers, form partnerships with the community,

and act as a public forum for issues affecting seniors.

While the Committee has recently received two grants to assist with

seniors programming and the development of an aging plan, they are

requesting a small annual budget to be able to continue with their

Seniors Talks series as well as other events that fall outside of the

grant.

The Committee is requesting an annual budget of $2,000 so that

they can continue to work on their projects.



Current Year Budget

$2,000



Other Financial

Considerations

A modest budget will provide the Committee with the funds to continue

with their projects.



November 21, 2019

Budget Category

Expenses Revenue

Salaries & Benefits


Consultants Reserve


Legal Utility

Other Other

Total 5,000 Total 0



Current Year Budget

$5,000



Other Financial

Considerations

A modest annual accessibility budget will help us deliver on small, regular

noticeable improvements to Township facilities rather than having one large

budget impact.



Request Summary The Accessibility Advisory Committee provides input accessibility

plans which include steps that the Township has taken with plans to

take with respect to the identification, removal and prevention of

barriers to persons with disabilities as required by legislation. In

addition, the Committee provides advice on major accessibility

issues, reviews site plans & drawing as described within the Planning

Act as well as assisting with identifying any potential accessibility

funding. The Committee is seeking an annual budget of

$5,000 to begin to address the various accessibility issues

throughout the Township as identified on the Township's Multi-Year

Accessibility Plan, such as switching out door handles, bathroom

taps, and in some years installing power assisted door

button/mechanism.


Division Council





Tay Township

2020 Budget Request

Accessibility Advisory Committee


November 21, 2019

GENERAL GOVERNMENT

PROJECTS/CAPITAL BUDGET


November 21, 2019

Expenses Revenue

Materials Grants

Consultants Reserve -7,000

Equipment 7,000 Development

Legal Utility

Other Other

Total 7,000 Total -7,000



Tay Township

2020 Budget Request

Printer/fax/copier Public Works

Budget Type Capital

Division Administration

Prepared by Daryl C. W. O'Shea

Approved by


Request Summary Budget for one replacement departmental printer per

year in the event of printer failure. The most expensive

printer is carried each year (currently the public works

multifunction) and is used for any of the four

departmental printers that may fail. If no printers fail, no

funds are spent and funds are carried forward to the next

year.

Service Level Impact Maintain

Content revised November 11, 2019 LRB | Form revised July 31, 2017

Expected Useful Life 8

Current Year Budget

$0

Future Year Budget

Cost-Benefit Analysis and Other

Financial Considerations


2019 Project Carry Forward


November 21, 2019

Expenses Revenue

Materials Grants



Legal Utility

Other Other




Tay Township

2020 Budget Request

Color Laser Printers

Budget Type Capital



Approved by


Request Summary Budget for color laser printer replacement in the event of

printer failure. If printer does not fail, no funds are spent

and funds are carried forward to the next year.




Current Year Budget

$0

Future Year Budget






November 21, 2019

Expenses Revenue

Materials Grants



Legal Utility

Other Other




Tay Township

2020 Budget Request

Replace Laser Printers

Budget Type Capital



Approved by


Request Summary Budget for two color laser printer replacements in the

event of printer failure. If printers do not fail, no funds

are spent and funds are carried forward to the next year.



Expected Useful Life 8 years

Current Year Budget

$0

Future Year Budget




2019 Project Carry Forward ($4,500)


November 21, 2019

Expenses Revenue

Materials Grants



Legal Utility

Other Other

Total 35,000 Total -35,000




Current Year Budget

$0

Future Year Budget



Hardware availability for the current system has an

uncertain future. Planning for a substantial upgrade if

necessary in the near term is prudent.




Request Summary On an annual basis, the Township receives an average of

an incoming call every 3.75 minutes during regular

operating hours. During the summer season the

Township receives more than a call every other minute.

Outbound calls are in addition to this. A reliable telephone

system is a critical component of the Township's

operations. The current phone system was installed in

2007 and will need expansion and/or replacement to

continue to meet the needs of residents and staff.




Approved by


Tay Township

2020 Budget Request

Upgrade Telephone System

Budget Type Capital


November 21, 2019

Expenses Revenue

Materials Grants



Legal Utility

Other Other

Total 16,000 Total -16,000


Content revised Month ##, 20## by initials | Form revised August 27, 2018

Expected Useful Life 7 Years

Current Year Budget

$0

Future Year Budget



Multi-function printers can serve the same purpose but

for large volume printing and speed a copier is more cost

effective.



Request Summary Budget for replacement of sole municipal office

photocopier. The current copier reaches its expected

useful life in 2020 but will only be replaced if the

frequency of issues with the copier increase beyond an

acceptable norm. If the copier is not replaced, no funds

are spent and funds are carried forward to the next year.




Approved by


Tay Township

2020 Budget Request

Photocopier - Admin (colour)

Budget Type Capital


November 21, 2019

Expenses Revenue

Materials Grants



Legal Utility

Other Other

Total 88,448 Total -88,448



Tay Township

2020 Budget Request

PC/Monitor Replacement

Budget Type Capital



Approved by


Request Summary Budget for PC/Monitor replacement for municipal office

computers. Includes hardware and software licenses

(Microsoft Office, Windows/SQL/Exchange Client Access

Licenses). We budget for a 5 year replacement cycle but

try to stretch their life to 6-8 years. Current computers

were purchased in 2010. Current displays in 2009.




Current Year Budget

$0

Future Year Budget



2020 Budget includes the annual $5,000 allowance for

replacements.


2019 Project Carry Forward ($83,448)


November 21, 2019

Expenses Revenue

Materials Grants



Legal Utility

Other Other

Total 25,000 Total -25,000



Tay Township

2020 Budget Request

Financial Server

Budget Type Capital



Approved by


Request Summary Budget for Replacement of the "Financial Server".

Historically this was a physical single server. As of 2010

all servers have been virtualized and this remains as the

representative budget for the "financial server features"

of the virtualized server infrastucture -- including

virtualization host servers, storage servers and Microsoft

Server, SQL and Exchange licensing.




Current Year Budget

$0

Future Year Budget






November 21, 2019

Expenses Revenue

Materials Grants



Legal Utility

Other Other

Total 25,000 Total -25,000



Tay Township

2020 Budget Request

Office Server

Budget Type Capital



Approved by


Request Summary Budget for Replacement of the "Office Productivity

Server". Historically this was a physical single server. As

of 2010 all servers have been virtualized and this remains

as the representative budget for the "office productivity

features" of the virtualized server infrastucture --

including virtualization host servers, storage servers and

Microsoft Server, SQL and Exchange licensing.




Current Year Budget

$0

Future Year Budget






November 21, 2019

Expenses Revenue

Materials Grants



Legal Utility

Other Other




Tay Township

2020 Budget Request

VPN Router & Firewall

Budget Type Capital



Approved by


Request Summary Budget for replacement of network firewall/security

appliance and VPN endpoint for remote connectivity (for

senior management, water/wastewater staff and

vendors).




Current Year Budget

$0

Future Year Budget



Network security is critical to protecting the Township's

digital assets, ratepayer information and reputation.




November 21, 2019

Expenses Revenue

Materials Grants



Legal Utility

Other Other

Total 10,000 Total -10,000


Content revised Month ##, 20## by initials | Form revised July 31, 2017


Current Year Budget

$0

Future Year Budget



Mid-tier disk storage is more cost effective than cloud

solutions and supports meeting reasonable fast & useful

recovery time objectives.



Request Summary Related to the replacement and upgrade of our computer

servers, the backup storage systems require expansion

and upgrade to maintain reliability and performance to

meet an ever expaning amount of data to protect.




Approved by


Tay Township

2020 Budget Request

NAS Unit for Backup Storage

Budget Type Capital


November 21, 2019

Expenses Revenue

Materials Grants

Consultants 4,500 Reserve -9,000


Legal Utility

Other 4,500 Other



Department Planning and Development

Tay Township

2020 Budget Request

Land Manager Upgrade

Budget Type Capital

Division Building


Approved by


Request Summary Budget for Land Manager building software upgrade. This

has been carried over a few times.




Current Year Budget

$0

Future Year Budget



Land Manager is used to track and issue building permits,

by-law issue and planning applications.




November 21, 2019

Expenses Revenue

Materials Grants



Legal Utility

Other Other -5,000



Department Public Works

Tay Township

2020 Budget Request

Work Order Software

Budget Type Capital

Division Roads and related


Approved by

Department Priority B

Request Summary Budget for completion of work order software

implementation. This has been carried over a few times.




Current Year Budget

$0

Future Year Budget






November 21, 2019

Expenses Revenue

Materials Grants



Legal Utility

Other Other

Total 15,000 Total -15,000



Tay Township

2020 Budget Request

Agenda Management Software

Budget Type Capital



Approved by


Request Summary Implementation of an agenda management software that

will help with the automation of motions, minutes,

agendas, and post meeting action items. This software

would be used for all Committees and Council meetings

providing for increased efficiencies with the Clerks

Department (i.e. COAC, Heritage, Grants, Audit,

Accessibility, etc.).


Content revised September 22, 2017 by initials AG | Form revised July 31, 2017


Current Year Budget

$0

Future Year Budget



The Township has had electronic PDF agendas since 2008

with positive results; however, the assembly of the

agenda, motions, minutes, and post council actioning of

items has not been automated and takes considerable

staff time. Through the automation of these processes,

agenda and meeting management will be streamlined and

more efficient reducing the amount of time required by

staff to prepare, plan, and manage meetings.



November 21, 2019

Expenses Revenue

Materials Grants -100,000

Consultants Reserve


Legal Utility

Other 100,000 Other

Total 100,000 Total -100,000


Content revised Month ##, 20## by initials | Form revised July 31, 2017


Current Year Budget

$0

Future Year Budget 2021-2023 - $100,000 per year.



Market offerings are either fragmented in their approach

(leading to the "deal with Tay in seven different portals"

problem), are strong in one main function and weak in the

after-thought add-ons to provide a single solution, or are

simply too expensive or complex for a small organization like

Tay (SAP, etc.). Building our own small municipality system in

a modular approach will allow us to tie our pools of data

together, provide a unified portal to community members and

potentially benefit from either an open-source approach with

other municipalities or generate revenue in a fee-for-service

model for access to the software we create.



Request Summary With an increasing expectation of online delivery of soft

services and an organizational mindset that has changed to be

accepting of such a delivery method; it is time that the

Township start moving towards an online first service delivery

method. There are many options for implementing online

services but they can be summed up in two groups -

fragmented services delivered through individual portals or a

unified service portal that ties all online service offerings

together into one portal and one user account. It is proposed

that the Township undertake a hybrid approach, to achieve a

unified solution, that obtains off-the-shell software where

appropriate, builds the glue to connect our existing and new

systems and builds the missing pieces that the market does

not provide. To build these pieces it is proposed that the

Township employ software engineering and computer science

co-op students or recent grads to develop software that

conforms to an architecture designed and documented by

Township staff. It is expected that a significant transformation

can be achieved with $400,000 over four years. Future

reports to Council will outline a plan and some further

investigation of the problem to be solved.




Approved by


Tay Township

2020 Budget Request

Municipal Management/Online Services Software

Budget Type Capital


November 21, 2019

Expenses Revenue




Legal Utility

Other Other

Total 75,000 Total -75,000


Content revised November 12, 2019 by LRB | Form revised July 31, 2017

Future Year Budget



Staff is to report back to Council prior to the selection of any

proposal. In order to further advance this project, it is anticipated

that the remaining Modernization Funding would be needed to

leverage against other potential funding to solve this service

delivery problem that most other municipalities have been unable

to solve.




Current Year Budget

$0

Approved by


Request Summary Following reports GGF-2019-67 and GGF-2019-68, Council gave

Staff direction to further investigate the lack of affordable high

speed broadband Internet connectivity within our Township . A

$25,000 budget was authorized from the Modernization Fund to

prepare, release and advertise for request for proposals, gauge

the potential demand for service, explore funding options and

educate residents on current and future options for service. A

funding application has also been submitted to the County of

Simcoe for this project under the Economic Development Funding

Program for $50,000. Staff does not anticipate the need to spend

the full $75,000 for the proposed work .




Tay Township

2020 Budget Request

Internet Needs & Feasibility Project

Budget Type Capital


November 21, 2019

Expenses Revenue




Legal Utility

Other Other

Total 30,000 Total -30,000


Content revised October 07, 2019 by LRB | Form revised August 28, 2018


Current Year Budget

$0

Future Year Budget





Request Summary We have experienced a number of minor leaks in

both the old and new section of the building.

Ongoing efforts are being made to determine the

root cause of such leaks. There is also some repair

work required on the cedar facia. Some of the boards

have some gapping and are cracked and worn.

Staining of the facia will also need to be completed

in the foreseeable future. It is hoped that this

allowance can be refined prior to budget adoption.



Prepared by Lindsay Barron

Approved by


Tay Township

2020 Budget Request

Administration Building - Roof & Facia Repairs

Budget Type Capital


November 21, 2019

Add

Expenses Revenue

Materials Grants



Legal Utility

Other Other




Tay Township

2020 Budget Request

Humidity Control for Copy Room




Approved by


Request Summary Our printed material processing equipment (copier,

folding/envelope stuffing and postage machines)

often have issues caused by paper curl caused by

excess humidity in the municipal office copy room.

Heat in the room is also a concern for staff

processing mailouts. The humidity causes delays in

getting mail out, including tax and water bills, and

downtime/service calls for equipment. A split unit

airconditioner would address both the humidity and

heat issues and eliminate problems with the

equipment.


Content revised Month ##, 20## by initials | Form revised August 27, 2018


Current Year Budget

$0

Future Year Budget



Lost productivity due to frequent paper jams and service

calls caused by humidity more than offsets the cost of

controlling the humidity.



November 21, 2019




November 21, 2019

Expenses Revenue

Materials Grants

Consultants 7,500 Reserve


Legal Utility

Other Other -7,500



Department Protection to Persons and Property

Tay Township

2020-2021 Budget Request

Emergency Management Training


Division Emergency Management

Prepared by Brian Thomas

Approved by


Request Summary 2019 Loomex Incorporated was hired to re-write the

Townships emergency plan into an IMS type system.

Along with the new plan, training was provided to meet

annual compliance. This year will once again focus on the

IMS system, and help reiterate what was learned in

2019.


Fund from 2019 surplus

Content revised October 3, 2019 by BT | Form revised July 31, 2017

Expected Useful Life N/A

Current Year Budget

$0

Future Year Budget 2021 - $14,500



Funded from surplus.



November 21, 2019

Expenses Revenue

Materials Grants

Consultants Reserve


Legal Utility

Other 10,000 Other -10,000

Total 10,000 Total -10,000


Content revised September 27, 2019 by BT | Form revised July 31, 2017


Current Year Budget

$0

Future Year Budget






Request Summary Current software is no longer being supported, a working

committee group of Simcoe County Fire Chiefs and Barrie

Dispatch are working together to determine which

systems to purchase in 2020.


Division Fire


Approved by


Tay Township

2020 Budget Request

New Firehouse Software



November 21, 2019

Expenses Revenue

Materials Grants

Consultants Reserve


Legal Utility

Other 5,000 Other -5,000




Tay Township

2020 Budget Request

Sinirji Response


Division Fire


Approved by


Request Summary This system is to replace the existing Who's Responding

software that no longer meets the requirements of

firefighter notification and response.

The 2020 commitment is $5,000 the annual fee after

2020 is approximately $2,000 per year in which we

currently have been paying $1,500 per year for the

Who's Responding software.




Expected Useful Life N/A

Current Year Budget

$0

Future Year Budget $2,000 per year.






November 21, 2019

Expenses Revenue

Materials Grants

Consultants Reserve


Legal Utility





Tay Township

2020 Budget Request

Flag Poles for Halls 4 & 5


Division Fire


Approved by


Request Summary Two of the four existing fire halls currently have flag

poles. We wish to have all four halls fly the Canadian flag

and have the ability to go half mast in times of respect.





Current Year Budget

$0

Future Year Budget N/A






November 21, 2019

Expenses Revenue

Materials Grants

Consultants Reserve


Legal Utility





Tay Township

2020 Budget Request

Tanker/Shuttle Accreditation


Division Fire


Approved by


Request Summary Currently the rural residents of Tay Township can apply

for a reduction in their home insurance due to the existing

Tanker/Shuttle Accreditation. This accreditation must be

renewed every 5 years. 2020 is the year for re-

certification.





Current Year Budget

$0

Future Year Budget Every 5 years.






November 21, 2019




November 21, 2019

Expenses Revenue

Materials Grants



Legal Utility

Other Other



Content revised September 27, 2019 by BT | Form revised August 31, 2018


Current Year Budget

$0

Future Year Budget 2021 $6000





Request Summary Two of the more important aspects of firefighting are

ventilating a home and proper rehabilitation for the

firefighters while fighting a fire. Each hall is in need of one

of these fans. In 2018 and 2019 we purchased fans, and

now require two more for the department. It is

recommended that we purchase one each year for the

next two years. The Department has applied for a grant

to offset some of the cost, however unfortunately we

were not successful.


Division Fire


Approved by Brian Thomas


Tay Township

2020 Budget Request

Positive Pressure Ventilation Fans

Budget Type Capital


November 21, 2019

Add

Expenses Revenue


Consultants Reserve


Legal Utility

Other Other

Total 4,000 Total 0



Tay Township

2020 Budget Request

Replacement of Ice Water Suits

Budget Type Capital

Division Fire




Request Summary The continued replacement of deteriorated Ice Water

suits is required in 2020. The annual purchase

amount is $4,000.




Current Year Budget

$4,000

Future Year Budget 2025-2028 - $4,000 per year.





November 21, 2019

Add

Expenses Revenue

Materials Grants

Consultants Reserve


Legal Utility

Other Other

Total 15,200 Total 0



Tay Township

2020 Budget Request

Replacement of Bunker Gear

Budget Type Capital

Division Fire




Request Summary Bunker gear and accessories (Helmets, Boots) will

continue to be replaced at the mandated 10 year

intervals.




Current Year Budget

$15,200

Future Year Budget 2028 - $37,200 . All other years $15,200





November 21, 2019

Expenses Revenue

Materials Grants

Consultants Reserve


Legal Utility

Other Other


2020 Tax Levy Impact


Content revised September 27, 2019 by BT | Form revised July 31, 2017

Tay Township

2020 Budget Request

Thermal Imaging Camera

Budget Type Capital

Division Fire


Approved by


Request Summary Thermal Imaging Camera, exposure to high heat, and

being handled in extremely poor conditions, ensures a

short lifespan of this piece of equipment.




Current Year Budget

$14,000

Future Year Budget 2027




November 21, 2019

Expenses Revenue

Materials Grants



Legal Utility

Other Other

Total 350,000 Total -350,000




Tay Township

2020 Budget Request

Hall 2 - Tanker

Budget Type Capital

Division Fire


Approved by


Request Summary Hall 2 - Tanker tendering would begin in 2020 with final

purchase in 2021. This is a used Bread Truck purchased

and rebuilt to become a Water Tanker. High miles, weak

springs and a standard transmission limit the number of

staff that can drive this vehicle, and its useful life. For

additional information on this purchase refer to report #

PPP 2019-56.




Current Year Budget

$0

Future Year Budget 2040




November 21, 2019

Expenses Revenue

Materials Grants



Legal Utility

Other Other

Total 15,000 Total -15,000




Current Year Budget

$0

Future Year Budget 2022 - upgrades estimated at $175,000




Information from new owners of former Skyline project may change needs.


Request Summary Hall 4 drawings and costing for hall upgrades for potential

health and safety legislation changes. We will be

addressing air quality, his/her bathrooms and showers.

Potentially using empty truck bay.


Division Fire




Tay Township

2020 Budget Request

Hall 4 - Drawings for Addition/Upgrades

Budget Type Capital


November 21, 2019

Expenses Revenue

Materials Grants

Consultants Reserve


Legal Utility

Other Other

Total 0 Total 0





Use of Fire Marque Funds

Content revised November 13, 2019 by LRB | Form revised July 31, 2017


Current Year Budget

$0

Future Year Budget unknown - $35,000


Request Summary Preliminary talks have begun between northern Simcoe

County municipalities to potentially develop a live fire

training centre available to local municipalities and

potentially rental use for others. At the October 15, 2019

meeting Council requested that further information be

brought forward on this project before budget approval. At

this time no additional information is available, and as such,

the Shared Training Centre request has not been included in

the Preliminary Budget. Staff will report back to Council on

discussions with area municipalities and any future

budgetary needs (if any).


Division Fire


Approved by

Tay Township

2020 Budget Request

Shared Training Centre




November 21, 2019

PUBLIC WORKS – ROADS



November 21, 2019

Expenses Revenue

Materials Grants

Consultants Reserve


Legal Utility

Other 30,000 Other




Tay Township

2020 Budget Request

Drainage & Ditching Works


Division Roads

Prepared by Peter Dance

Approved by


Request Summary An additional $30,000 is requested from the roads budget to

support drainage and ditching improvements. It is estimated that

this budget will support an additional 2 weeks of work annually.




Current Year Budget

$30,000

Future Year Budget This allowance will be included in the annual budget on a go

forward basis.



The 2020 roads capital program has been reduced by $30,000

to fund the additional works.



November 21, 2019

Expenses Revenue

Materials Grants

Consultants Reserve


Legal Utility

Other Other






Content revised November 11, 2019 by LRB | Form revised August 27, 2018


Current Year Budget

$20,000

Future Year Budget


Request Summary With a significant die off of ash trees , an allowance

of $20,000 has been included in the Roadside

Maintenance budget to deal with the dead trees .


Division Roads


Approved by

Tay Township

2020 Budget Request

Tree Removal - Emerald Ash Borer




November 21, 2019

Expenses Revenue


Consultants Reserve


Legal Utility

Other Other -15,000

Total 15,000 Total -15,000




This project has been funded from the anticipated 2019

surplus.




Current Year Budget

$0

Future Year Budget


Request Summary There are three Welcome to Tay entrance signs that

are in need of replacement. An allowance of $15,000

has been included in the Roadside Maintenance

budget to replace the signs the following

intersections: Highway 12 & Talbot Street, Highway

12 & Park Street and Highway 12 & Pine Street.


Division Roads


Approved by

Tay Township

2020 Budget Request

Replacement of Welcome to Tay Signs




November 21, 2019

Budget Category Salaries & Benefits

Expenses Revenue

Materials Grants

Consultants Reserve


Legal Utility

Other 98,000 Other



Division Roads

Tay Township

2020 Budget Request

Mechanic




Approved by


Request Summary At present, the PW Department outsources the vast majority

of our maintenance activities. This includes sending vehicles

and equipment out for repair and for service providers to attend

our garage. Preliminary analysis suggests that in-sourcing this

work has the potential to not only save the Township money,

but also reduce equipment downtime . While the main savings

would be on labour, there would also be a reduced mark-up on

parts and less staff time to get vehicles and equipment to the

service providers. One additional benefit would be more care

take for equipment inspections and catching small problems

before they become failures. It is also anticipated that there

would be an increase in the level of service since vehicles and

equipment could be returned to service more promptly. There

will be some initial start-up costs for basic equipment,

estimated at $50,000-75,000, that could potentially be phased-

in. For additional information on the need and benefits of this

position see PW-2019-97.


November 12, 2019 LRB | Form revised August 27, 2018


Current Year Budget

$98,000

Future Year Budget This position has not yet been banded. The estimate is based on a

rate of $35 per hour with a 40% payroll burden.



Annual staffing costs approximately $98,000. Upfront

equipment costs approximately $50,000-$75,000. It is

anticipated that this would be off-set in direct savings as well

as improve fleet performance (life and availability). It is noted

that some larger repairs would still be sent to the appropriate

specialized vendor.Administrative Recommendation

Staff recommends that Council approve adding a mechanic position to the Public Works staff

complement.


November 21, 2019

PUBLIC WORKS – ROADS



November 21, 2019

Expenses Revenue

Materials Grants



Legal Utility

Other Other

Total 30,000 Total -30,000




Current Year Budget

$0

Future Year Budget





Request Summary The current 2010 1/2 ton 4WD crewcab will be replaced with a

1/2 ton 4WD extended cab. This vehicle is used primarily for road

patrol and for transporting staff to and from job sites.


Division Roads


Approved by


Tay Township

2020 Budget Request

Replace 1/2 Ton Pickup

Budget Type Capital


November 21, 2019

Expenses Revenue

Materials Grants



Legal Utility

Other Other

Total 600,000 Total -600,000




Current Year Budget

$0

Future Year Budget


Financial ConsiderationsBy the third quarter of 2019 the Water/Wastewater

Division spent $46,000 on the hiring of hydro excavation

companies. There are still additional works requiring a vac

truck such as flushing sewers, cleaning chambers, etc.


Staff recommends that Council considers advancing the replacement of the vac truck to the

2020 budget. This will enable staff to be more responsive to sewer emergencies and be

more efficient with the regular maintenance tasks in the Public Works Department.


Request Summary An allowance of $350,000 was put in the Long Term Plan has a

placeholder only . Preliminary estimates show that a new vac

truck will cost approximately $600,000 with a one year lead time

for delivery. A three year old used vac truck costs approximately

$400,000. If purchasing new a 15 year life cycle is appropriate.

However, if we were to purchase a used unit a life cycle of 10

years should be used. Each option provides for an annual capital

cost of $40,000. Report PW-2019-94 provides further

information on the various uses and benefits of this piece of

equipment to overall Township operations.


Division Roads


Approved by


Tay Township

2020 Budget Request

Replace Vactor Truck

Budget Type Capital


November 21, 2019

Expenses Revenue

Materials Grants


Equipment Development 0

Legal Utility 0

Other Other

Total 140,962 Total -140,962




Current Year Budget

$0

Future Year Budget 2022 - 1,150,000



Report PW-2017-63 had a detailed cost analysis . Of the 6

options considered, option 4 was selected, as this option has

the lowest lifecycle cost ($18,133 for 75 years)




Request Summary Council approved option 4 of report PW-2017-83 for the

design in 2019 and construction in 2021 of a new two lane

structure in the current location. As the result of a

funding application submitted to the Ontario Community

Infrastructure Fund , the timeline for construction was

advanced to 2020. Unfortunately, we were not successful

under this program. Council has directed that the

construction be deferred until 2022. The design work on

the project in anticipated to be completed by 2020,

making this project shovel ready for future funding

opportunities. Should funding not be secured from the

Federal/Provincial government, debt financing (may be

internal or external) will be required to completed this

project as planned.


Division Bridges


Approved by


Tay Township

2020 Budget Request

Replacement of Rosemount Bridge - Design and Approvals

Budget Type Capital


November 21, 2019

Expenses Revenue

Materials Grants

Consultants Reserve


Legal Utility

Other 1,233,838 Other

Total 1,233,838 Total 0




Current Year Budget

$1,233,838

Future Year Budget





Request Summary A list of roads for Council's consideration was brought forward to the Special

General Government & Finance Committee Meeting held on September 12, 2019

for inclusion into the Long Term Plan. In order to determine the appropriate timing

of such works, Staff provided Council with the distance, traffic count and other

considerations for each of these road sections. Based on preliminary cost

estimates and the anticipated funding levels available for 2020 , it was noted that

a number of the road sections presented would need to be pushed out to years

2021 and 2022. Staff met with an Ad Hoc Committee of Council to discuss and

prioritize the 2020 program. At the meeting, Council Committee members

expressed their interest in increasing the available funding for the 2020 program

with the use of internal debt, noting that annual principal and interest payments

could be repaid over the remaining Council term.


Division Roads


Approved by


Tay Township

2020 - 2029 Budget Request

Road Improvement Program

Budget Type Capital


November 21, 2019

Expenses Revenue


Consultants Reserve


Legal Utility

Other Other




Tay Township

2020 Budget Request

Seventh Avenue Sidewalk

Budget Type Capital

Division Roads


Approved by

Department Priority

Request Summary This sidewalk was included in the 2018 budget, and rolled

over to 2019 due to tender results. The project was then

removed from the 2019 budget, as funding was re-directed

to road work. Council has since requested that the project

be re-considered, and that funding availability be

determined during budget deliberations. The project

budget has not been refreshed and is based on previous

tender results.




Current Year Budget

$127,000

Future Year Budget





November 21, 2019

Expenses Revenue




Legal Utility

Other Other

Total 55,000 Total -55,000




Current Year Budget

$0

Future Year Budget 2021, 2022 - $55,000 per year



An annual allowance of $20,000 is included in the budget for streetlighting

replacements and as such the remaining funds will need to be borrowed

from the Township's other Infrastructure Reserves until the fund is

replenished. This will avoid an increase to the annual tax rate to complete

the retro-fits earlier than planned.



Request Summary There are 826 streetlights in our system. We have been

converting from High Pressure Sodium (HPS) to Light Emitting

Diode (LED) with an annual budget $20,000 (net, i.e. after

rebates). It appears that we will take about 11 years' to

complete the conversion at that rate. For 2019, we increased the

program to $65,000, and will deplete our Streetlighting Reserve

once this work is completed. It is recommended that the

conversion continue to be expedited over the next three years with

a budget of $55,000 (net). This will avoid the need for mass

relamping of the old fixtures, improve 'light on the ground' and

save considerable energy costs (LED 54 watts, HPS 100 watts plus

ballast etc. 124 watts).


Division Street Lighting


Approved by


Tay Township

2020 Budget Request

Streetlights - HPS to LED Conversion Program

Budget Type Capital


November 21, 2019

PARKS AND RECREATION



November 21, 2019

Expenses Revenue


Consultants Reserve


Legal Utility

Other Other -5,000





Current Year Budget

$0

Future Year Budget






Request Summary In anticipation of a significant die off of ash trees in

the next five to ten years, an allowance has been

made to plant other species in areas that have a

large concentration of ash trees. In addition, there

may be extraordinary operating expense to deal with

dead trees (roads and parks).


Division Parks and Recreation


Approved by


Tay Township

2020 Budget Request

Tree Replacement Program - Emerald Ash Borer

Budget Type Capital


November 21, 2019

Budget Category Park Improvements

Expenses Revenue

Materials Grants



Legal Utility

Other Other

Total 54,176 Total -54,176




Current Year Budget

$0

Future Year Budget






Request Summary The MacKenzie Beach Improvement Committee is

working towards implementing their park

improvement plan. Remaining funds are to be

directed towards a pavilion, walkway and parking

lot.


Budget Type Capital

Prepared by

Approved by


Tay Township

2020 Budget Request

MacKenzie Beach Park Improvements



November 21, 2019

Expenses Revenue




Legal Utility

Other Other

Total 150,000 Total -150,000




Current Year Budget

$0

Future Year Budget





Request Summary The scope and cost for this project will be reviewed.

The current estimate reflects a new two stall

washroom. Council requested that this project be

advanced to align with the work done by the

MacKenzie Beach Improvement Committee.




Approved by Peter Dance


Tay Township

2020 Budget Request

MacKenzie Park - Accessibility Washroom Upgrade

Budget Type Capital


November 21, 2019

Expenses Revenue




Legal Utility

Other Other

Total 25,000 Total -25,000




Current Year Budget

$0

Future Year Budget






Request Summary There has been discussions at the Council table

regarding a hard surface for this rink. With Council

direction pending, the allowance for this project remains

in the budget.




Approved by


Tay Township

2020 Budget Request

Oakwood Park - Hard Surface Rink

Budget Type Capital


November 21, 2019

Expenses Revenue




Legal Utility

Other Other

Total 10,000 Total -10,000




Current Year Budget

$0

Future Year Budget





Request Summary The Oakwood Park Change room/Washroom is in need of

some minor exterior repairs in order to maintain the

useful life of this building.




Approved by


Tay Township

2020 Budget Request

Oakwood Park - Change room/Washroom (fascia, soffit, trim, rubber melt etc.)

Budget Type Capital


November 21, 2019

Expenses Revenue

Materials 60,000 Grants -24,000

Consultants Reserve


Legal Utility

Other Other

Total 60,000 Total -24,000




Current Year Budget

$36,000

Future Year Budget





Request Summary Recently, one major lighting upgrade has been

completed each year at our facilities. It is

recommended that the retro-fit program be extended

to include the remaining rink and ball diamonds at

Talbot, Waverly and Bridgeview Park. With the rebate

program still underway, the current high pressure

sodium (HPS) lamps can be changed to LEDS at a

nominal cost to the Township. The energy savings are

approximately 700 watts per bulb, which will reduce

annual operating costs and help the Township meet its

energy conservation targets as set out in the

Township's Energy Conservation and Demand

Management Plan.




Approved by


Tay Township

2020 Budget Request

Talbot, Waverley & Bridgeview Park - Rink & Diamond Lighting Upgrade

Budget Type Capital


November 21, 2019

Expenses Revenue


Consultants Reserve


Legal Utility

Other Other



Content revised November 11, 2019 LRB| Form revised August 27, 2018


Current Year Budget

$10,000

Future Year Budget





Request Summary New infield material, fence improvements, dugout

improvements, turf improvements, base peg

improvements.



Prepared by

Approved by


Tay Township

2020 Budget Request

Talbot Park - Ball Diamond Refurbishment

Budget Type Capital


November 21, 2019

Expenses Revenue




Legal Utility

Other Other

Total 20,000 Total -20,000




Current Year Budget

$0

Future Year Budget





Request Summary Allowance for a accessibility connection from the

parking lot to the pavilion.




Approved by

Tay Township

2020 Budget Request

Budget Type Capital


Patterson Park - Accessibility Connection for Pavilion


November 21, 2019

Expenses Revenue


Consultants Reserve


Legal Utility

Other Other





Current Year Budget

$10,000

Future Year Budget 2021 - $10,000 (2nd field)





Request Summary New infield material, fence improvements, dugout

improvements, turf improvements, base peg

improvements.




Approved by


Tay Township

2020 Budget Request

Bridgeview Park - Ball Diamond Refurbishment

Budget Type Capital


November 21, 2019

Expenses Revenue

Materials Grants



Legal Utility

Other Other




Expected Useful Life 15 YEARS

Current Year Budget

$28,500

Future Year Budget





Request Summary The current play structure was part of the Giver

Program and unfortunately the useful life of this

asset will not meet our projections. To maintain our

level of service, the replacement of this structure has

been moved up from 2022. The cost of the play

structures have also been increased from $30,000 to

$35,000 in the Long Term Plan to reflect recent

purchases.




Approved by


Tay Township

2020 Budget Request

Veteran's Memorial Park - Play Structure

Budget Type Capital


November 21, 2019

Expenses Revenue

Materials Grants



Legal Utility

Other 18,000 Other

Total 18,000 Total -18,000




Current Year Budget

$0






Request Summary The Range Light was restored by the Township in

2011. The wood exterior is starting to show signs of

wear and needs to be re-painted. The painting of the

wood siding as been put on an 8 year rotation to

ensure asset preservation.




Approved by


Tay Township

2020 Budget Request

Range Light - Exterior Painting

Budget Type Capital


November 21, 2019

Expenses Revenue

Materials 60,000 Grants -30,000



Legal Utility

Other Other

Total 60,000 Total -60,000




Current Year Budget

$0

Future Year Budget





Request Summary The Long Term Plan proposes that spot repairs be

done to the trail in 2020 and 2023. Some of the

repair work completed in 2017 is beginning to show

signs of failure and as such the replacement of these

sections may need to be advanced (currently slotted

in 2029). The scope of work to be completed for 2020

will be provided prior to budget adoption.




Approved by


Tay Township

2020 Budget Request

Tay Shore Trail - Spot Repairs

Budget Type Capital


November 21, 2019

Expenses Revenue


Consultants Reserve


Legal Utility

Other Other





Current Year Budget

$10,000

Future Year Budget





Request Summary This budget provides for the replacement of the

chairs at the Oakwood Community Centre. Currently

there are approximately 300 chairs.




Approved by


Tay Township

2020 Budget Request

Oakwood Community Centre - Chairs

Budget Type Capital


November 21, 2019

Expenses Revenue


Consultants Reserve


Legal Utility

Other Other





Current Year Budget

$10,000

Future Year Budget





Request Summary This budget request is to replace the tables at the Port

McNicoll Community Centre. Currently there are

approximately 20 6ft tables. Current tables that are in

good condition will be moved to the Harbour Shore

Community Room .




Approved by


Tay Township

2020 Budget Request

Port McNicoll Community Centre - Replace Tables

Budget Type Capital


November 21, 2019

Expenses Revenue

Materials Grants



Legal Utility

Other Other





Current Year Budget

$0

Future Year Budget





Request Summary The Township has been providing one additional

water refill station each year. The location of the

2020 station TBD.




Approved by


Tay Township

2020 Budget Request

Outdoor Water Refill Station

Budget Type Capital


November 21, 2019

Expenses Revenue

Materials Grants



Legal Utility

Other Other

Total 80,000 Total -80,000


Content revised November 11, 2019 LRB | Form revised August 27, 2018


Current Year Budget

$0

Future Year Budget To be delivered in March 2020 (12 month build time).






Request Summary The current unit which services the Tay Community Rink is

a 1990 Olympia 2500 Series propane fuelled machine with

5895 hours. The optimal replacement for traditional ice

resurfacer is approximately 4000 hours.


Division Roads

Prepared by Bryan Anderson



Tay Township

2020 Budget Request

Ice Resurfacer

Budget Type Capital


November 21, 2019

Expenses Revenue

Materials Grants



Legal Utility

Other Other





Current Year Budget

$0

Future Year Budget





Request Summary An allowance of $6,000 has been put in the Long Term Plan for

the replacement of the Horticultural Apparatus based on a 10

year service life. Budget need and amount to be confirmed prior

to the adoption of the budget.




Approved by


Tay Township

2020 Budget Request

Replace Horticultural Apparatus

Budget Type Capital


November 21, 2019

PLANNING AND DEVELOPMENT



November 21, 2019

Budget Category Salaries & Benefits

Expenses Revenue

Salaries & Benefits 11,700

Materials Grants

Consultants Reserve


Legal Utility

Other Other



Department Planning and Development

Tay Township

2020 Budget Request

By-law Enforcement Summer Student

Division By-law

Prepared by Steven Farquharson




Request Summary The request is for an By-law Enforcement Summer Student to assist the

By-law Enforcement and Canine Enforcement Officiers in the day to day

activities. Having an additional summer By-law Enforcement Officer

would assist in the increase of seasonal influx of compliants, as well as

provide additional enforcement on weekend and holidays during the

summer months. Staff have considered the following options:

Option 1 - Hire a 18 week student at an estimated cost of $11,700

Option 2 - Status Quo


| Form revised August 27, 2018


Current Year Budget

$11,700

Future Year Budget The need for a future year budget will be contingent on the demonstrated

need for the position and the estimated workload of the By-law Enforcement

and Canine Division within Planning and Development Department.


Other Financial

Considerations

Option 1 - Hiring an 18 week student position would cost approximately

$11,700 including statutory benefits.


While this has been an identifed gap in service by Council, and in order to provide an increase in summer

enforcement coverage, staff have provided this option to Council for their consideration.


November 21, 2019

WASTEWATER



November 21, 2019

Expenses Revenue

Materials Grants

Consultants Reserve


Legal Utility

Other 10,000 Other





Current Year Budget

$10,000

Future Year Budget 2023 -$10,000 2025-$10,000




It is recommended that the Televising Program continue in 2020.


Request Summary Our objective is to establish a complete inventory of

televised inspections for our sewers. In addition, any

sewers for road sections on the upcoming programs are

televised to confirm that major repairs are not needed.

Generally, only minor repairs are required which are carried

out with no-dig (trenchless) construction methods. As such,

we do not have a schedule of sanitary sewer replacements.

If pipes with major problems are discovered it is likely that a

trenchless relining could be completed. Following completion

of the televising of Port McNicoll sanitary sewers in 2016,

Victoria Harbour will be the continued focus of the 2019

program.


Division Water and Wastewater


Approved by


Tay Township

2020 Budget Request

Televising Program



November 21, 2019

WASTEWATER PROJECTS/CAPITAL BUDGET


November 21, 2019

Expenses Revenue

Materials Grants



Legal Utility

Other Other

Total 30,000 Total -30,000




Current Year Budget

$0

Future Year Budget





Request Summary A capital contingency amount has been carried in

recent budgets to cover unexpected failures of larger

equipment. For 2020, this allowance has been

increased to $30,000 to account for expected

equipment refurbishments at one or more of the lift

stations.




Approved by


Tay Township

2020 Budget Request

Equipment Replacement - Contingency Allowance

Budget Type Capital


November 21, 2019

Budget Category Outside Services

Expenses Revenue




Legal Utility

Other Other

Total 15,000 Total -15,000



Tay Township

2020 Budget Request

Lift Station Fuel Storage Inspection & Upgrade


Budget Type Capital




Request Summary The stand-by power fuel tanks at some of our

facilities cannot be filled by our fuel supplier due to

code deficiencies. This will inspect and upgrade

these tanks. If there are big items they may be the

subject of a future year request.




Current Year Budget

$0

Future Year Budget






November 21, 2019

Expenses Revenue

Materials Grants



Legal Utility

Other Other

Total 250,000 Total -250,000




Current Year Budget

$0

Future Year Budget






Request Summary At present the Township does not have the ability to receive

septage. A 2017 budget allocation was provided to upgrade

the septage receiving capacity at the Port McNicoll

Wastewater Treatment Plant so that it can function without

damage to the downstream plant equipment. In addition, it

will reduce travel time for septage haulers in the Township.

This work will be rolled over to 2020 with a total budget

allocation of $250,000.






Tay Township

2020 Budget Request

Septage Receiving

Budget Type Capital


November 21, 2019

Expenses Revenue

Materials Grants



Legal Utility

Other Other

Total 37,170 Total -37,170




Current Year Budget

$0

Future Year Budget






Request Summary This project will be rolled over to 2020. An additional

budget of 10-12% (approximately $5,000) is required to

complete the project as planned.






Tay Township

2020 Budget Request

SCADA Upgrade

Budget Type Capital


November 21, 2019

Expenses Revenue


Consultants Reserve


Legal Utility

Other Other -65,000

Total 65,000 Total -65,000




Current Year Budget

$0

Future Year Budget





Request Summary The design costs (borne by the Township) will confirm that

the possible sanitary sewer would function and fit in the

road allowance. The construction cost for new sanitary sewer

would ultimately be borne by the benefiting properties - by

agreement or fees and charges by-law.




Approved by


Tay Township

2020 Budget Request

Sanitary Sewer - Fifth Avenue

Budget Type Capital


November 21, 2019

Expenses Revenue

Materials Grants



Legal Utility

Other Other

Total 500,000 Total -500,000




Current Year Budget

$0

Future Year Budget Construction is anticipated to take place in 2021/2022 with an

estimated cost of $9,000,000.






Request Summary Phase 1 of the plant upgrade is complete. The project

addressed operational issues, compliance with tighter

effluent limits and future demands for the headworks,

tertiary filters, disinfection and standby power systems. The

second phase will address the aeration (biological

treatment) section of the plant. The timing for the second

phase will depend on the need for capacity expansion. Given

the recent surge in development interest this has been

advanced by one year from last year’s plan.






Tay Township

2020 Budget Request

Victoria Harbour Wastewater Treatment Plant Upgrades - Phase 2 Design & Approvals

Budget Type Capital


November 21, 2019

Budget Category Tendered Contracts

Expenses Revenue


Consultants 80,000 Reserve


Legal Utility

Other Other

Total 80,000 Total -80,000



Tay Township

2020 Budget Request

Paradise Point and Grandview Beach Hydrological Study


Budget Type Capital




Request Summary The Environmental Assessment that was completed for

the area identified the preferred solution of providing

full sewer and water servicing. Failing that, there were

interim steps that could be followed. Further to the

Staff Report PW-2017-75 Council approved 'that the

septic re-inspection and monitoring based septic

assessment be scheduled for 2019'. This is essential to

understand environmental and possible human health

impacts of the current situation and to understand if

there is potential for continuation or expansion of the

septic system approach for wastewater.


Content revised November 11, 2019 LRB | Form revised August 27, 2018


Current Year Budget

$0

Future Year Budget






November 21, 2019

Expenses Revenue

Materials Grants

Consultants Reserve


Legal Utility

Other Other

Total 0 Total 0




Current Year Budget

$0






Request Summary The Long Term Plan included an allowance of $30,000 for

design upgrades to the First Avenue Lift Station. Due to staff

capacity, this project has been deferred to 2021.




Approved by


Tay Township

2020 Budget Request

First Avenue Sewage Lift Station Design

Budget Type Capital


November 21, 2019

Expenses Revenue

Materials Grants

Consultants Reserve


Legal Utility

Other Other

Total 0 Total 0




Current Year Budget

$0






Request Summary An allowance of $30,000 is carried every three years in the

long term plan, with the detailed items being identified as

needed. After review, only a portion of this allowance is

required for 2020 (see. Equipment - Capital Contingency

Allowance). The balance will be deferred to 2021.






Tay Township

2020 Budget Request

Collection System - Equipment Replacement

Budget Type Capital


November 21, 2019

Expenses Revenue

Materials Grants

Consultants Reserve 0

Equipment 0 Development

Legal Utility

Other Other

Total 0 Total 0




Current Year Budget

$0






Request Summary An allowance of $30,000 is carried every three years in the

long term plan, with the detailed items being identified as

needed. This allowance was split between years 2019/2020

with $8,000 remaining. After review, it is determined that

the remaining $8,000 can be deferred to a future budget

year.




Approved by

Tay Township

2020 Budget Request

Budget Type Capital


Port McNicoll Wastewater Treatment Plant - Equipment Replacement


November 21, 2019

WATER PROJECTS/CAPITAL BUDGET


November 21, 2019

Expenses Revenue




Legal Utility

Other 431,000 Other

Total 471,000 Total -471,000



Tay Township

2020 Budget Request

Water and Road Project

Budget Type Capital

Hayes - Fifth to Fourth



Approved by


Request Summary The 2019 budget included a $50,000 allowance for design

of the watermain project for construction in 2020 (and

2022). The current program addresses our biggest area of

failures and water quality complaints by removing the last

of the cast iron pipe from the lower section of the Port

McNicoll distribution system. Watermain will be added

from Keewatin to First to improve the distribution system

network. This sheet provides the estimated water costs

only, based on the 2017/2018 Alberta project.

Fifth - Hayes to Arpin

Second - Alberta to WardellService Level Impact Maintain




Athabaska - Seventh to Barnes2020 Program

2022 Program

Bell - First to Second

Current Year Budget

$0




Alberta - Fifth to First

Bell - Second to West Limit


November 21, 2019

Expenses Revenue

Materials Grants


Equipment 1,400,000 Development -1,422,736

Legal Utility

Other Other

Total 1,546,452 Total -1,546,452



Tay Township

2020 Budget Request

Tay Area Water Treatment Plant Upgrade - Phase 2

Budget Type Capital



Approved by


Request Summary The phase one upgrade of the Tay Area Water Treatment Plant was

completed in 2015. The second phase should be designed in 2019

with construction to follow in 2020. This project was advanced due

to the surge in development interest that has occurred recently, as

well as, concern that the remaining Ecodyne treatment unit is not a

reliable source of peak capacity. Work includes the removal of the

old Ecodyne, installation of a new treatment rack (40 modules),

addition of UV/oxidation for taste and odour treatment and revision

of the discharge header arrangement to separate the filtration and

UV unit processes.




Current Year Budget

$0

Future Year Budget




2019 Project Carry Forward (Design & Approvals)


November 21, 2019

Budget Category Equipment

Expenses Revenue




Legal Utility

Other Other





Current Year Budget

$0

Future Year Budget




2019 Project Carry Forward (reduced to $5,000)


Request Summary The remaining work requires the need to core the concrete

to install individual suction lines. This will enable all three

pumps to run at the same time.


Budget Type Capital


Approved by


Tay Township

2019 Budget Request

Rope Water Treatment Plant - Retro-fit High lift Pump Suctions



November 21, 2019

Expenses Revenue

Materials Grants



Legal Utility

Other Other

Total 30,000 Total -30,000



Tay Township

2020 Budget Request

Rope Water Treatment Plant - Cassette Replacement

Budget Type Capital





Request Summary The treatment cassettes at Rope are in need of replacement. This

project has split into 2 phases.




Current Year Budget

$0






November 21, 2019

Expenses Revenue

Materials Grants

Consultants Reserve


Legal Utility

Other Other

Total 0 Total 0



Tay Township

2020 Budget Request

Tay Area Water Treatment Plant - Equipment Replacements

Budget Type Capital



Approved by


Request Summary The LTP includes an allowance of $50,000 every three years for

equipment replacements. With the additional membranes for the

Pall Membrane System expected to be added this year, and the

phase 2 upgrades expected to begin in 2020, an additional budget

allowance is not required this year. As such, $50,000 allowance

has been deferred to 2021.




Current Year Budget

$0

Future Year Budget 2021 - $50,000 , 2023 - $50,000 , 2026-$50,000




2020 BUDGET - Tay · informational purposes only. For a complete overview of the budget documents...

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Transcript of 2020 BUDGET - Tay · informational purposes only. For a complete overview of the budget documents...