2020 ANNUAL TOWN MEETING - Swampscott · ANNUAL TOWN MEETING WARRANT REPORT OF THE FINANCE...

“The dawn of a new era in the history of our country was proclaimed…on August 26, 1920. On that day the right of women to vote was recognized after the Nineteenth Constitutional Amendment had been passed… The women of Swampscott showed their great interest in this event by prompt and enthusiastic registration for the fall primaries. Commencing on September 1st the names of 1,566 women were added to the voting list, and on September 7th women voted for the first time… Great privileges and great responsibilities accompany the right to vote on questions which vitally concern the destinies of our nation. We can safely rely upon the judgment and patriotism of our mothers, wives, sisters and daughters in sustaining the sacred traditions of our forefathers.”

Excerpt, Report of the Swampscott Board of Selectmen, Dec. 31st, 1920.

2020

ANNUAL TOWN MEETING

WARRANT REPORT TOWN OF SWAMPSCOTT, MASSACHUSETTS

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THE TOWN OF SWAMPSCOTT

2020

ANNUAL TOWN MEETING WARRANT

Annual Town Meeting – June 22, 2020

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2020 Annual Town Meeting Warrant

Table of Contents

WARRANT FOR ANNUAL TOWN MEETING PAGE

FINANCIAL ARTICLES ARTICLE 1 ‐ APPROPRIATION FOR FISCAL YEAR 2021 BUDGET 1‐18 ARTICLE 2 ‐ AMEND FISCAL YEAR 2020 BUDGET 19 ARTICLE 3 ‐ AMEND FISCAL YEAR 2020 BUDGET – TRANSFER FREE CASH TO SCHOOL DEPT BUDGET 19 ARTICLE 4 ‐ APPROVE TRANSFER OF FREE CASH – STABILIZATION/OPEB FUNDS 19 ARTICLE 5 ‐ APPROVE TRANSFER OF WATER FUND RETAINED EARNINGS – REDUCE WATER RATES 19 ARTICLE 6 ‐ APPROVE TRANSFER OF SEWER FUND RETAINED EARNINGS – REDUCE SEWER RATES 20

CAPITAL ARTICLES ARTICLE 7 ‐ APPROPRIATION FOR CHAPTER 90 ROADWAY IMPROVEMENTS 20 ARTICLE 8 ‐ APPROPRIATION FOR REPLACEMENT OF WATER MAINS PROJECT 20 ARTICLE 9 ‐ APPROPRIATION FOR RECOMMENDED CAPITAL PROJECTS FOR FISCAL YEAR 2021 21‐22

MISC. ARTICLES & AMENDMENTS TO GENERAL & ZONING BYLAWS ARTICLE 10 – PROPOSED GENERAL BYLAW AMENDMENT – PUBLIC RIGHT‐OF‐WAY / PARKLETS 23 ARTICLE 11 – PROPOSED ZONING BYLAW AMENDMENT – OUTDOOR SEATING‐RESTAURANTS 23‐24 ARTICLE 12 – PETITION TO GENERAL COURT TO EXEMPT FIRE & POLICE CHIEF POSITIONS FROM CIVIL SERVICE 24

APPENDICES Appendix A – ARTICLE 7, 8 & 9 APPROPRIATION FOR RECOMMENDED CAPITAL PROJECTS FOR FISCAL YEAR 2021 26‐30 Appendix B – Definition of Financial Terms Commonly Used at Town Meetings 31 Appendix C – Table of Motions 32

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REPORT OF THE FINANCE COMMITTEE

MAY 2020 TOWN MEETING (Fiscal Year 2021 BUDGET)

The Finance Committee is pleased to present the annual budget for Fiscal Year (FY) 2021. We would be remiss if we did not first acknowledge the tireless efforts put forth by Sean Fitzgerald, our Town Administrator; Ron Mendes, Assistant Town Administrator for Administration and Finance; and all the department heads to put together a budget in these unprecedented times. We deeply appreciate the extra time and support they have provided us in our review and deliberations. We also thank the Select Board, the School Committee, and the Capital Improvements Committee for engaging with us in an extraordinary level of cooperation to help see Swampscott through these difficult times. A Balanced Approach for Uncertain Times The budget presented in this warrant is unusual in that, as of this writing, the state legislature has not passed a budget and, therefore, the town does not have reliable figures for two of our key revenue line items: Chapter 70 aid for education and Unrestricted Local Aid. What we do know for certain, given estimates of revenue shortfalls at the state level, is that they will be significantly lower than the Governor projected in January, as will other local revenue sources, such as hotel and meals taxes and excise taxes. What we do not know is how much lower. In order to manage this uncertainty, the town’s financial leadership has made some important decisions, all geared around taking a balanced approach. First, this budget maintains the fiscal restraint begun in last year’s budget: the tax levy increase is limited to 2%, new growth is estimated to be $425,000. This fiscal restraint ensures a continued focus on limiting the growth of the single-family tax burden, especially at a time of widespread financial pain. Second, this budget represents a measured approach to revenues. The $1.2MM reduction from earlier estimates is a reasonable estimate; neither overly optimistic nor doomsday. The Finance Committee feels that this median revenue projection allows the town the best opportunity to right-size the level of service we can provide to our residents, and to leave us the flexibility to make necessary shifts if needed when the true revenue picture becomes clear. Third, this budget takes a balanced approach between the use of financial reserves and cuts in expenditures to accommodate the expected loss in revenue. Along with $641,228 in expense cuts, the Finance Committee recommends using $600,000 of our Stabilization Fund to balance the budget. For the past several years, the town has been diligent in building up reserve funds to appropriate levels, specifically to help us weather a storm such as we face now. This $600,000 appropriation from the Stabilization Fund leaves the fund balance within the range considered best practice. Finally, this budget takes a balanced approach to spreading cuts in expenditures among departments. Expense cuts to general government departments total $260,228 while cuts to the school department total $381,000. This split in cuts largely reflects the relative portions of the budget made up by various departments.

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What Are the Implications of this Approach? The measured approach described above does not contemplate reductions in staff in any department on the town side. School officials, in discussions with the Finance Committee, have also indicated that they are committed to managing these cuts without eliminating programs or staff. In addition, this budget does contemplate some new staffing in the key areas of Facilities Maintenance, Public Health, and Senior Services. Staffing our departments properly means that, with prudence and care, the town has the opportunity to continue along a path we have been pursuing for several years of developing the right mix of programs and services for our citizens, while delivering that service in the most efficient and economical way possible. The use of one-time sources of funds, such as from reserves, to balance the recurring expenses in our operating budget is a practice we try to avoid in all but the most extreme circumstances. The town’s financial forecast has shown deficits in upcoming years, even without the one-time use of funds contemplated in this budget, reflecting structural problems in our expense structure. We have been working diligently over the last few years to chip away at these structural problems, but the work is not yet done and will be made even more challenging by the need to use one time revenue now to balance the budget. Thus, it is essential to realize that, even as revenues rebound, the financial problems caused by the current crisis will not be limited to this year, or even next year. The Finance Committee is committed to working with the administration to continue the hard work of eliminating the structural imbalances in our budget. A more immediate impact of our measured approach is its impact on Town Meeting. Given the magnitude of the uncertainties we face, we admit that this budget can only be seen as our best guess at what might happen. Depending on the scope of diversions from our estimates, we consider it highly likely that the town will need to convene one or more Special Town Meetings later in the fiscal year. We have left some leeway in this middle-of-the-road budget, but only Town Meeting can change appropriation levels if that leeway turns out not to be sufficient. We therefore thank each and every town meeting member for your service and ask for your indulgence and continued support as we work to shepherd the town through the current crisis. Respectfully submitted, Swampscott Finance Committee Timothy Dorsey, Chair Matthew Kirschner Mary Ellen Fletcher, Vice Chair Cinder McNerney James Goldman Gail Rosenberg Eric Hartmann Jill Sullivan Joan Hilario

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TOWN OF SWAMPSCOTT SUMMARY OF REVENUE & EXPENSES

TOWN ADMINISTRATOR

FINANCE COMMITTEE

ACTUAL FINAL ESITMATE RECOMMENDED RECOMMENDED

FY 2019 FY 2020 FY 2021 FY 2021 I. PROJECTED REVENUE

TAX LEVY LIMIT CALCULATION

TAX LEVY LIMIT BASE (prior fiscal year levy limit) $48,386,445 $50,034,670 $51,665,474 $51,665,474

ANNUAL INCREASE TO LEVY LIMIT (2.5%) $1,209,661 $1,250,867 $1,291,637 $1,291,637

NEW GROWTH $438,564 $379,936 $425,000 $425,000

NEW TAX LEVY LIMIT $50,034,670 $51,665,474 $53,382,111 $53,382,111 3.32%

PLUS: DEBT EXCLUSION $1,766,111 $1,744,994 $1,723,604 $1,723,604

MAXIMUM ALLOWABLE TAX LEVY $51,800,781 $53,410,468 $55,105,715 $55,105,715 3.17%

CALCULATION OF TAX LEVY

TOTAL APPROPRIATIONS + CHARGES $67,085,010 $69,096,280 $69,368,417 $69,368,417

LESS: ENTERPRISE FUND OFFSETS ‐$822,406 ‐$895,388 ‐$913,296 ‐$913,296

LESS: BUDGETED STATE AID ‐$5,172,834 ‐$5,915,314 ‐$5,571,153 ‐$5,571,153

LESS: BUDGETED LOCAL RECEIPTS ‐$5,592,500 ‐$5,642,990 ‐$3,912,294 ‐$3,912,294

LESS: BUDGETED ENTERPR. FUND RECEIPTS ‐$6,103,971 ‐$6,834,083 ‐$7,146,899 ‐$7,146,899

LESS: TRANSFERS FROM RESERVES ‐$1,000,000 ‐$1,000,000 ‐$600,000 ‐$600,000

LESS: OTHER AVAILABLE FUNDS $0 $0 $0 $0

PLUS: OVERLAY $26,804 $4,691 $10,000 $10,000

SUBTOTAL (NET TAX LEVY) $48,420,103 $48,813,196 $51,234,775 $51,234,775 4.96%

NET TAX LEVY PER POLICY $49,813,505 $51,234,775 $51,234,775 2.85%

EXCESS LEVY CAPACITY $3,380,680 $4,597,272 $3,870,940 $3,870,940

ACTUAL TAX COLLECTIONS $47,829,518

STATE AID

CHAPTER 70 AID $3,742,064 $4,351,751 $4,102,990 $4,102,990 ‐5.7%

UNRESTR. LOCAL AID $1,338,375 $1,374,511 $1,201,047 $1,201,047 ‐12.6%

CHARTER SCHOOL REIMB $28,147 $132,102 $203,582 $203,582 54.1%

VETERANS/ELDERLY EXEMPTIONS $82,966 $30,908 $36,928 $36,928 19.4%

STATE OWNED LAND $1,374 $1,563 $1,554 $1,554 ‐0.01%

OFFSETS‐SUPPORT TO PUBLIC LIBRARIES $23,224 $24,479 $25,051 $25,051 2.3%

STATE AID $5,216,150 $5,915,314 $5,571,153 $5,571,153 ‐5.82%

LOCAL RECEIPTS

MOTOR VEHICLE EXCISE $2,544,838 $2,500,000 $2,500,000 $2,500,000 0%

MEALS TAX $281,625 $275,000 $70,125 $70,125 ‐74.5%

BOAT EXCISE $3,803 $4,000 $4,000 $4,000 0%

PENALTIES/INTEREST ON OVERDUE TAXES $187,088 $185,890 $185,890 $185,890 0%

FEES $41,930 $40,000 $40,000 $40,000 1.0%

RENTALS $211,821 $230,000 $182,000 $182,000 ‐20.9%

DEPT REVENUE ‐ LIBRARY $1,391 $1,500 $1,500 $1,500 0%

DEPT REVENUE ‐ CEMETERY $43,320 $40,000 $40,000 $40,000 0%

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TOWN ADMINISTRATOR

FINANCE COMMITTEE

ACTUAL FINAL ESTIMATE RECOMMENDED RECOMMENDED

FY 2019 FY 2020 FY 2021 FY 2021 LOCAL RECEIPTS (cont.)

DEPT REVENUE ‐ RECREATION $41,035 $40,000 $40,000 $40,000 0%

DEPT REVENUE ‐ OTHER $250,055 $196,500 $198,465 $198,465 1.0%

LICENSES & PERMITS $790,054 $468,569 $358,455 $358,455 ‐23.5%

FINES/FORFEITS $78,646 $75,850 $76,609 $76,609 1.0%

INVESTMENT INCOME $224,922 $205,000 $215,250 $215,250 5.0%

MISC RECURRING** $75,832 $0 $0 $0

MISC NON‐RECURRING** $66,323 $0 $0 $0

SUBTOTAL (LOCAL RECEIPTS‐CONTINUING) $4,842,682 $4,262,309 $3,912,294 $3,912,294 ‐8.2%

DEPT REV. ‐ SCHOOL (NAHANT TUITION) $1,606,422 $1,380,681 $0 $0 ‐100%

SPED MEDICAID REIMB $165,528 $0 $0 $0 ‐100%

SUBTOTAL (LOCAL RECEIPTS‐ ENDING IN FY20) $1,771,950 $1,380,681 $0 $0 ‐100%

TOTAL (ALL LOCAL RECEIPTS) $6,614,632 $5,642,990 $3,912,294 $3,912,294 ‐30.7%

**Note: DOR only allows these categories to be incl. in tax rate recap if received before tax rate set.

INTER‐FUND ADJUSTMENTS

SEWER ENTERPRISE FUND REIMB/INDIRECT COSTS $411,203 $447,694 $456,648 $456,648 2.0%

WATER ENTERPRISE FUND REIMB/INDIRECT COSTS $411,203 $447,694 $456,648 $456,648 2.0%

SUBTOTAL INTER‐FUND REVENUE $822,406 $895,388 $913,296 $913,296 2.0%

ONE TIME TRANSFERS TO SUPPORT BUDGET

FREE CASH USED TO REDUCE TAX RATE $1,000,000 $1,000,000 $600,000 $600,000 ‐40.0%

FREE CASH TO FUND OPERATING $0 $0 $0 $0

OTHER AVAILABLE FUNDS $0 $0 $0 $0

SUBTOTAL FROM ONE TIME TRANSFERS $1,000,000 $1,000,000 $600,000 $600,000 ‐40.0%

NET OUT OVERLAY (NET OUT OF BUDGET ONLY) $0 ‐$4,691 ‐$10,000 ‐$10,000 TOTAL GENERAL FUND REVENUE $61,482,706 $62,262,197 62,221,518 62,221,518 0.07%

ENTERPRISE FUNDS

SEWER RECEIPTS $2,278,585 $2,671,215 $2,759,166 $2,759,166 0.1%

WATER RECEIPTS $3,747,195 $3,862,424 $4,132,072 $4,132,072 6.3%

PEG RECEIPTS $196,853 $190,444 $255,661 $255,661 34.2%

TOTAL ENTERPRISE FUND REVENUE $6,222,633 $6,724,083 $7,146,899 $7,146,899 4.58%

TOTAL REVENUE $67,705,339 $68,986,280 $69,368,417 $69,368,417 0.39%

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TOWN ADMINISTRATOR

FINANCE COMMITTEE

ACTUAL ADOPTED BUDGET RECOMMENDED RECOMMENDED

FY 2019 FY 2020 FY 2021 FY 2021 I. BUDGETED EXPENSES

LEGISLATIVE/TOWN MEETING

TOWN MODERATOR $0 $200 $200 $200 0%

FINANCE COMMITTEE $2,995 $3,000 $3,000 $3,000 0%

RESERVE FUND $0 $216,750 $225,000 $225,000 3.8%

TOTAL LEGISLATIVE/TOWN MEETING $2,995 $219,750 $228,200 $228,200 3.8%

ADMINISTRATION & FINANCE

SELECT BOARD $10,531 $21,500 $13,500 $13,500 ‐37.2%

TOWN ADMINISTRATOR $222,927 $275,969 $247,572 $247,572 ‐10.3%

TOWN ACCOUNTANT $269,181 $256,606 $231,650 $231,650 ‐9.7%

ASSESSORS $192,234 $190,739 $157,961 $157,961 ‐17.2%

TREASURER/COLLECTOR $369,931 $387,777 $423,466 $423,466 9.2%

INFORMATION TECHNOLOGY $572,222 $515,116 $515,650 $515,650 0.1%

PARKING ENFORCEMENT $4,058 $3,000 $3,000 $3,000 0.0%

LEGAL/LIABILITY INSURANCE $570,086 $612,500 $650,000 $650,000 6.1%

HUMAN RESOURCES $114,032 $152,050 $166,550 $156,550 3.0%

SALARY RESERVES/END OF EMPLOYMENT $294,866 $293,000 $160,000 $160,000 ‐45.4$

TOWN CLERK/ELECTIONS $204,621 $220,980 $198,093 $198,093 ‐10.4%

TOTAL ADMINISTRATION & FINANCE $2,824,688 $2,929,237 $2,767,442 $2,757,442 ‐5.9%

COMMUNITY & ECONOMIC DEVELOPMENT

CONSERVATION COMMISSION $837 $1,650 $1,650 $1,650 0.0%

COMMUNITY DEVELOPMENT $120,464 $222,664 $217,074 $217,074 ‐2.5%

BOARD OF APPEALS $5,865 $7,500 $7,546 $7,546 0.6%

BUILDING DEPT $204,858 $232,364 $219,721 $219,721 ‐5.4%

HEALTH DEPT $124,146 $131,773 $246,241 $246,241 86.9%

RECREATION $64,132 $62,800 $63,300 $48,300 ‐23.1%

HISTORICAL COMMISSION $766 $4,250 $4,250 $4,250 0.0%

TOTAL COMM & ECON DEVELOPMENT $521,066 $663,001 $759,782 $744,782 12.3%

PUBLIC SERVICES

FACILITIES $401,111 $532,000 $667,400 $667,400 25.5%

DPW‐CEMETERY $184,001 $191,463 $192,263 $192,263 0.4%

DPW‐GENERAL $1,255,155 $1,327,715 $1,333,208 $1,358,208 2.3%

SOLID WASTE/RECYCLING $1,307,350 $1,250,000 $1,450,000 $1,450,000 16.0%

TOTAL PUBLIC SERVICES $3,147,617 $3,301,178 $3,642,871 $3,667,871 11.1%*Amounts high‐lighted in green denote Finance Committee changes to the recommended budget.

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TOWN ADMINISTRATOR

FINANCE COMMITTEE

ACTUAL ADOPTED BUDGET RECOMMENDED RECOMMENDED

FY 2019 FY 2020 FY 2021 FY 2021 PUBLIC SAFETY

POLICE $4,171,539 $4,023,076 $3,859,665 $3,859,665 ‐4.1%

CONSTABLES $0 $100 $100 $100 0.0%

HARBORMASTER $26,590 $28,500 $28,300 $28,300 ‐0.7%

FIRE $3,597,259 $3,606,221 $3,600,945 $3,600,945 ‐0.1%

EMERGENCY MGMT $1,000 $9,000 $7,000 $7,000 ‐22.2%

TOTAL PUBLIC SAFETY $7,796,388 $7,666,897 $7,496,009 $7,496,009 ‐2.2%

HUMAN SERVICES SENIOR CENTER $119,594 $139,665 $288,857 $288,857 106.8%

VETERANS SERVICES $80,442 $68,200 $78,200 $78,200 14.7%

LIBRARY $696,517 $760,870 $789,792 $789,792 3.8%

TOTAL HUMAN SERVICES $896,553 $968,735 $1,156,849 $1,156,849 19.4%

PUBLIC SCHOOLS

REGIONAL VOCATIONAL SCHOOL DISTRICT $337,2020 $504,206 $552,000 $552,000 9.5%

SWAMPSCOTT PUBLIC SCHOOLS $29,278,991 $29,620,402 $28,602,254 $28,602,254 ‐3.4%

TOTAL PUBLIC SCHOOLS $29,616,193 $30,124,608 $29,154,254 $29,154,254 ‐3.2%

OTHER‐GENERAL FUND

DEBT SERVICE $3,307,292 $3,375,510 $3,646,990 $3,646,990 8.0%

EMPLOYEE BENEFITS $11,176,070 $11,985,481 $12,016,538 $12,016,538 0.3%

STATE ASSESSMENTS & OFFSETS $897,255 $1,005,869 $1,352,583 $1,352,583 34.5%

TOTAL OTHER‐GENERAL FUND $15,380,616 $16,366,860 $17,016,111 $17,016,111 4.0%

TOTAL EXPENSES ‐ GENERAL FUND $60,186,116 $62,240,466 $62,221,518 $62,221,518 0.0%

ENTERPRISE FUNDS

SEWER EXPENSES $2,477,545 $2,671,215 $2,759,166 $2,759,166 2.4%

WATER EXPENSES $3,456,864 $3,862,424 $4,132,072 $4,132,072 6.4%

PEG EXPENSES $89,253 $190,444 $255,661 $255,661 34.2%

TOTAL ENTERPRISE FUNDS $6,023,661 $6,724,083 $7,146,899 $7,146,899 5.6%

TOTAL BUDGET (INCL ENTERPRISE FUNDS) $66,209,777 $68,964,549 $69,368,417 $69,368,417 0.6%

SURPLUS (DEFICIT) ‐ GENERAL FUND $1,296,590 $21,731 $0 $0

SURPLUS (DEFICIT) ‐ ENTERPRISE FUNDS $198,972 $0 $0 $0

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Notice of Annual Town Meeting MONDAY, JUNE 22, 2020, 7:00 PM

To Town Meeting members:

Notice is hereby given in accordance with Article I, Section 2, of the Bylaws of the Town of Swampscott that the Annual Town Meeting will be held on Monday, June 22, 2020, beginning at 7:00 p.m. by remote participation as outlined below.

Check in procedures for Town Meeting members will take place online within the virtual meeting platform.

Town Moderator, Michael McClung will preside.

Pursuant to Chapter 92 of the Acts of 2020 (“Act”), the Moderator has determined that an in‐person town meeting cannot be held safely and in compliance with applicable state and local orders, directives and guidance concerning public assemblies. Accordingly, the Moderator made a written request to the Select Board to hold town meeting through remote participation in accordance with Section 8 of the Act, which the Select Board has approved. A copy of the Moderator’s request to the Select Board is included herein. Specific information and the general guidelines for remote participation by members of the public and/or parties with a right and/or requirement to attend Annual Town Meeting can be found within this posting below. No in‐person attendance of members of the public will be permitted, but every effort will be made to ensure that the public can adequately access the proceedings in real time, via technological means as follows. Please note that if accessing the meeting online or on the smartphone app, you will be muted upon entering the meeting but can be unmuted to speak by using the “raise your hand” feature in the application. If you are viewing the meeting remotely you can email questions in advance or during the meeting to

[email protected].

1. Online:

Go to https://swampscottma.zoom.us/j/96947076798 You will need to download Zoom software to access this meeting and computer speakers to hear/view it

2. Using the Zoom smartphone application:

Enter webinar ID: 969 4707 6798

Respectfully,

Susan Duplin Town Clerk

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CAUCUS MEETINGS AND ONLINE PARTICIPATION SUPPORT

Precinct Caucuses will be held as separate Zoom sessions, beginning at 6:00pm. Members will join their Precinct Caucus for Warrant discussion and for technical support in a smaller setting. Once the Caucus session is ended, members will need to join the main session shown on the preceding page. Technical support will be offered on a best‐efforts basis during the session. Those members who may have less familiarity with virtual meetings are encouraged to contact the Moderator beforehand, and training sessions can be arranged: [email protected].

Precinct 1: swampscottma.zoom.us/j/91239994072 Precinct 2: swampscottma.zoom.us/j/96107648362 Precinct 3: swampscottma.zoom.us/j/95049959574 Precinct 4: swampscottma.zoom.us/j/97948506695 Precinct 5: swampscottma.zoom.us/j/99447671323 Precinct 6: swampscottma.zoom.us/j/97964548338

Respectfully, Susan Duplin Town Clerk

PUBLIC PARTICIPATION BY NON‐TOWN MEETING MEMBERS Registered voters residing in the Town wishing to participate in the remote town meeting conducted pursuant to Chapter 92 of the Acts of 2020 shall submit a request to participate to the Town Clerk by email to: [email protected] at least 48 hours in advance of the start of town meeting. Upon receipt of the request and verification of the requester’s voter registration status, the Town Clerk shall provide to the requester instructions for participating in the remote Town Meeting. Respectfully, Susan Duplin Town Clerk

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TOWN OF SWAMPSCOTT TOWN WARRANT JUNE 22, 2020

ARTICLE 1 APPROPRIATION FOR FISCAL YEAR 2021 OPERATING BUDGET To act on the report of the Finance Committee on the Fiscal Year 2021 budget and to raise and appropriate or transfer from available funds money for the operation of the Town’s Departments and the payment of debt service and all other necessary and proper expenses for the year, or take any action relative thereto.

Sponsored by the Finance Committee

Comment: Please see the remarks from the Finance Committee regarding the FY2021 Town Operating Budget. The Finance Committee may alter or change its recommendations on the floor of Town Meeting.

The Select Board recommends favorable action on this Article.

The Finance Committee will report on this Article at Town Meeting. *Amounts high‐lighted in green denote Finance Committee changes to the recommended budget.

EOY Expense

FY'19

Approved

Budget FY'20

Line Item No.

DEPARTMENTAL BUDGETS

Administrator Recommended

FY'21

Finance Committee

Recommended FY'21

LEGISLATIVE/TOWN MEETING

TOWN MODERATOR

$0 $200 EXPENSES $200 $200

$0 $200 1 Expense Subtotal (0111402) $200 $200

$0 $200 TOWN MODERATOR $200 $200

FINANCE COMMITTEE

$2,500 $2,500 COMMITTEE SECRETARY $2,500 $2,500

$2,500 $2,500 2 Personnel Subtotal (0113101) $2,500 $2,500

$495 $250 EXPENSES $500 $500

$495 $250 3 Expense Subtotal (0113102) $500 $500

$495 $2,750 FINANCE COMMITTEE $3,000 $3,000

$2,995 $2,950 LEGISLATIVE/TOWN MEETING $3,200 $3,200

$0 $216,750 RESERVE FUND $225,000 $225,000

$0 $216,750 4 Total - Reserve Fund (0113103) $225,000 $225,000


EOY Expense

FY'19

Approved Budget FY'20

Line Item No.



FY'21

Finance Committee

Recommended FY'21

ADMINISTRATION & FINANCE

SELECT BOARD

$4,149 $7,500 MEMBERSHIPS $6,000 $6,000

$0 $5,000 COMMUNITY PROGRAMS $5,000 $5,000

$6,382 $9,000 OFFICE SUPPLIES/EXPENSES $2,500 $2,500

$10,531 $21,500 5 Expense Subtotal (0112202) $13,500 $13,500

$10,531 $21,500 SELECTMEN TOTAL $13,500 $13,500

TOWN ADMINISTRATOR

$131,100 $150,000 TOWN ADMINISTRATOR $150,000 $150,000

$54,692 $55,000 ADMIN ASSISTANT $60,000 $60,000

$600 $600 SICK INCENTIVE $600 $600

$23,709 $30,869 OTHER COMPENSATION $18,972 $18,972



$1,605 $1,500 MEMBERSHIP $1,500 $1,500

$0 $26,500 CONTRACTED CONSULTING SVCS $10,000 $10,000

$1,172 $1,000 TOWN HALL GENERAL SUPPLIES $500 $500

$8,219 $3,000 TOWN HALL EVENTS $2,000 $2,000

$148 $2,500 CIVIC RECOGNITION $1,500 $1,500


$222,927 $275,969 TOWN ADMINISTRATOR TOTAL $247,572 $247,572

TOWN ACCOUNTANT

$95,000 $100,000 TOWN ACCOUNTANT $89,000 $89,000

$11,078 $0 PART-TIME STAFF $0 $0

$3,709 $4,019 OTHER COMPENSATION $0 $0

$850 $900 LONGEVITY $0 $0

$100 $1,200 SICK INCENTIVE $1,200 $1,200

$56,187 $55,087 ASSISTANT TOWN ACCOUNTANT $50,000 $50,000


$218 $700 MILEAGE $250 $250

$1,868 $3,500 EDUCATIONAL EXPENSES $2,000 $2,000

$195 $700 MEMBERSHIPS $700 $700

$30,318 $18,000 CONTRACTED CONSULTING SVCS $10,000 $10,000


$170 $2,700 CONFERENCES/SEMINARS $1,500 $1,500


$63,998 $66,000 AUDIT $75,000 $75,000

$63,998 $66,000 10 OTHER Expense Subtotal (0113503) $75,000 $75,000

$269,181 $256,606 TOWN ACCOUNTANT TOTAL $231,650 $231,650


EOY Expense

FY'19


Line Item No.



FY'21

Finance Committee

Recommended FY'21

BOARD OF ASSESSORS

$84,159 $84,159 DIRECTOR OF ASSESSING (0.5 FTE) $40,000 $40,000

$54,581 $65,000 CLERICAL SAL & WAGES $52,281 $52,281

$13,197 $0 OTHER COMPENSATION $1,025 $1,025

$0 $0 LONGEVITY $625 $625

$500 $1,200 SICK INCENTIVE $800 $800


$0 $500 APPELLATE TAX BOARD $500 $500

$156 $370 TRAVEL IN STATE $370 $370

$636 $2,000 EDUCATIONAL EXPENSES $1,000 $1,000

$2,083 $360 MEMBERSHIPS $360 $360


$146 $150 FUEL $0 $0

$190 $0 INTEREST OWED-ATB CASES $0 $0



$192,334 $190,739 BOARD OF ASSESSORS TOTAL $157,961 $157,961

TREASURY/CUSTOMER SERVICE

$104,000 $107,000 ASST TOWN ADMINISTRATOR & TREASURER/COLLECTOR

$107,000 $107,000

$61,816 $52,282 CLERICAL SAL & WAGES $50,030 $50,030

$1,710 $19,460 PART-TIME STAFF $19,500 $19,500


$1,450 $2,875 LONGEVITY $1,450 $1,450

$0 $2,100 SICK INCENTIVE $2,600 $2,600

$81,928 $95,543 ASST TREASURER & CUST SVC SUPERVISOR (2.0 FTE)

$127,500 $127,500


$177 $300 TRAVEL IN-STATE $300 $300

$2,060 $500 CONFERENCES $1,500 $1,500

$1,050 $800 MEMBERSHIPS $800 $800



$48,843 $46,000 POSTAGE $50,000 $50,000

$2,156 $2,400 SURETY BONDS $2,500 $2,500

$4,763 $2,500 TAX TITLE $2,500 $2,500

$4,242 $9,000 BANK SERVICE FEES $11,500 $11,500

$10,000 $13,261 PROCUREMENT SERVICES $13,261 $13,261


$369,931 $387,777 TREASURY/CUSTOMER SVC TOTAL $423,466 $423,466


EOY Expense

FY'19


Line Item No.



FY'21

Finance Committee

Recommended FY'21

INFORMATION TECHNOLOGY

$4,884 $5,350 TECHNOLOGY SUPPORT-LIBRARY $5,000 $5,000


$145,172 $143,000 FINANCIAL SYSTEMS $150,000 $150,000

$139,208 $120,000 IT CONTRACT SERVICES $120,000 $120,000

$23,739 $48,000 TELEPHONE CONTRACT SVCS $32,500 $32,500

$12,183 $14,750 TECHNOLOGY SUPPORT-POLICE $17,500 $17,500

$9,325 $11,596 TECHNOLOGY SUPPORT-FIRE $11,600 $11,600

$22,760 $21,920 TELEPHONES-WIRELESS $22,500 $22,500

$0 $18,000 TECHOLOGY SUPPORT-BLDG DEPT $18,000 $18,000

$0 $1,500 TECHNOLOGY SUPPORT-DPW $1,500 $1,500


$27,227 $30,000 TELEPHONES (MOST TOWN DEPTS.) $28,000 $28,000

$89,265 $25,000 HARDWARE/EQUIPMENT $10,000 $10,000


$572,222 $515,116 INFORMATION TECHNOLOGY TOTAL $515,650 $515,650

PARKING ENFORCEMENT



$4,058 $3,000 PARKING ENFORCEMENT TOTAL $3,000 $3,000

LEGAL & INSURANCE

$121,198 $140,000 TOWN COUNSEL CONTRACT $125,000 $125,000

$0 $10,000 INTEREST OWED-ATB CASES $10,000 $10,000

$0 $0 DEDUCTIBLE/SELF-INSURED LOSSES $10,000 $10,000

$448,888 $462,500 PROPERTY & CASUALTY INSURANCE $505,000 $505,000


$570,086 $612,500 LEGAL & INSURANCE TOTAL $650,000 $650,000

HUMAN RESOURCES (cost share with School Dept.)

$47,043 $46,000 HUMAN RESOURCES DIRECTOR $47,600 $47,600

$3,146 $8,000 PART-TIME STAFF $8,000 $8,000


$300 $600 SICK INCENTIVE $1,200 $1,200

$35,895 $40,000 HEALTH & BENEFIT COORDINATOR $42,000 $42,000

$0 $30,000 INTERNS/PART-TIME TEMPS $30,000 $20,000


$8,075 $2,000 EMPLOYMENT SCREENING $10,000 $10,000

$123 $250 TRAVEL-IN STATE $250 $250


EOY Expense

FY'19


Line Item No.



FY'21

Finance Committee

Recommended FY'21

$1,500 $9,000 EMPLOYEE TUITION REIMB $9,000 $9,000

$10,200 $6,500 PROFESSIONAL DEV-TOWN WIDE $3,500 $3,500

$0 $5,000 EMPLOYEE RECOGNITION $2,500 $2,500

$0 $1,000 ADVERTISING $1,000 $1,000

$988 $500 MEMBERSHIP $500 $500


$618 $1,200 CONFERENCES $1,500 $1,500


$0 $90,000 SALARY RESERVE $40,000 $40,000

$149,950 $48,000 END OF EMPLOYMENT-SCHOOL $50,000 $50,000

$114,916 $125,000 END OF EMPLOYMENT-TOWN $70,000 $70,000

$30,000 $30,000 PERFORMANCE MANAGEMENT $0 $0

$294,866 $293,000 20 SALARY RESERVE Subtotal (0115203) $160,000 $160,000

$408,899 $445,050 HUMAN RESOURCES TOTAL $326,550 $316,550

TOWN CLERK/ELECTIONS

$72,095 $74,538 TOWN CLERK $74,538 $74,538

$36,886 $51,256 CLERICAL'S SAL. & WAGES $47,420 $47,420

$0 $0 OVERTIME $3,000 $3,000

$15,802 $11,000 POLL WORKERS $20,000 $20,000

$300 $500 CUSTODIANS $500 $500

$0 $10,000 PART-TIME STAFF $7,500 $7,500


$1,325 $1,400 LONGEVITY $900 $900

$0 $1,500 SICK INCENTIVE $1,400 $1,400

$0 $1,000 STIPEND $1,000 $1,000

$23,438 $27,543 ASSISTANT CLERK (T’FER TO CUST. SVC) $0 $0


$1,750 $1,800 EQUIPMENT MAINTENANCE $1,800 $1,800

$449 $1,800 TRAVEL/SEMINARS $750 $750

$260 $300 MEMBERSHIPS $300 $300

$7,968 $0 CONTRACTED CONSULTING SVCS $0 $0


$11,757 $6,843 TOWN MEETING EXPENSES $6,980 $6,980

$24,830 $24,000 ELECTION EXPENSES $24,480 $24,480

$0 $3,000 TOWN REPORTS EXPENSES $3,000 $3,000


$204,621 $220,980 TOWN CLERK/ELECTIONS TOTAL $198,093 $198,093

$2,824,688 $2,929,237 ADMINISTRATION & FINANCE TOTAL $2,767,442 $2,757,442


EOY Expense

FY'19


Line Item No.



FY'21

Finance Committee

Recommended FY'21

COMMUNITY DEVELOPMENT

CONSERVATION COMMISSION

$164 $500 EXPENSES $500 $500

$563 $800 MEMBERSHIPS $800 $800

$110 $350 PROFESSIONAL DEVELOPMENT $350 $350

$837 $1,650 23 Expense Subtotal (0117102) $1,650 $1,650

$837 $1,650 CONSERVATION COMMISSION $1,650 $1,650

COMMUNITY DEVELOPMENT

$36,115 $100,000 DIR OF COMMUNITY DEVELOP $100,000 $100,000

$14,538 $48,213 SENIOR PLANNER $63,000 $63,000

$60,186 $60,186 ADMIN ASST $40,000 $40,000

$1,157 $0 OTHER COMPENSATION $0 $0

$1,000 $1,600 LONGEVITY $1,050 $1,050

$300 $1,800 SICK INCENTIVE $1,800 $1,800

$670 $0 INTERNS/TEMPORARY WORKERS $0 $0


$1,864 $1,100 EXPENSES $1,100 $1,100

$0 $200 TRAVEL IN-STATE $200 $200

$0 $500 EDUCATION EXPENSES $500 $500

$295 $415 MEMBERSHIPS $415 $415


$0 $650 CONFERENCES $650 $650

$1,086 $1,000 PLANNING BOARD EXPENSES $800 $800


$120,462 $222,664 COMMUNITY DEVELOPMENT $217,074 $217,074

BOARD OF APPEALS

$5,310 $7,200 LEGAL ADS $7,246 $7,246

$555 $300 OFFICE SUPPLIES/EXPENSES $300 $300


$5,865 $7,500 BOARD OF APPEALS $7,546 $7,546

BUILDING DEPT

$77,526 $79,077 BLDG.INSPECTOR $79,077 $79,077

$24,454 $24,454 WIRE INSPECTOR $24,454 $24,454

$25,474 $25,474 PLUMBING INSPECTOR $25,474 $25,474

$51,256 $52,282 CLERICAL SAL. & WAGES $52,282 $52,282

$1,276 $1,263 ASST. PLUMBING INSPECTOR $1,263 $1,263

$1,276 $1,275 ASST. ELECTRIC INSPECTOR $1,275 $1,275


EOY Expense

FY'19

Approved

Budget FY'20

Line Item No.



FY'21

Finance Committee

Recommended FY'21

$10,726 $26,203 LOCAL BUILDING INSPECTOR $16,120 $16,120


$1,075 $1,075 LONGEVITY $1,575 $1,575

$1,100 $1,400 SICK INCENTIVE $1,200 $1,200



$0 $10,000 INSPECTIONS & TESTS $10,000 $10,000

$152 $500 TRAVEL $175 $175

$774 $2,000 EDUCATION EXPENSES $1,000 $1,000

$135 $500 MEMBERSHIPS $250 $250

$248 $800 BOOKS $500 $500

$300 $0 UNIFORMS $0 $0

$1,299 $1,600 FUEL $800 $800

$260 $650 EQUIPMENT $450 $450


$204,858 $232,364 BUILDING TOTAL $219,721 $219,721

HEALTH DEPT

$71,793 $71,793 HEALTH DIRECTOR $71,793 $71,793

$23,508 $19,225 ANIMAL CONTROL OFFICER $50,000 $50,000

$9,414 $18,185 PUBLIC HEALTH NURSE $103,428 $103,428

$0 $0 OVERTIME $750 $750

$728 $1,540 BOARD CLERK STIPEND $0 $0


$1,250 $1,850 LONGEVITY $1,850 $1,850

$900 $600 SICK INCENTIVE $600 $600


$6,305 $6,500 FLU SHOTS $6,900 $6,900

$125 $130 TRAVEL IN-STATE $390 $390

$953 $1,500 MEMBERSHIPS $1,000 $1,000

$1,280 $1,400 OUTSIDE SERVICES $1,400 $1,400


$244 $120 FUEL $80 $80

$586 $1,125 INSPECTIONS & TESTS $1,050 $1,050

$967 $700 ACO EXPENSES $800 $800

$2,175 $2,800 BOARDING/POUND EXPENSES $2,700 $2,700

$975 $1,530 STATE MANDATED CHARGES $1,000 $1,000


$124,146 $131,773 HEALTH DEPT TOTAL $246,241 $246,241


EOY Expense

FY'19

Approved

Budget FY'20

Line Item No.



FY'21

Finance Committee

Recommended FY'21

RECYCLING BINS REVOLVING

$3,014 $5,000 OTHER EXPENSES $5,000 $5,000

$3,014 $5,000 Expense Subtotal $5,000 $5,000

$3,014 $5,000 RECYCLING BINS REVOLVING (NOT A

GENERAL FUND APPROPRIATION) (409) $5,000 $5,000

$124,018 $133,273 HEALTH DEPT GENERAL FUND + REVOLVING FUND

$131,773 $131,773

$2,060 $3,215 CASH BAL IN REVOLVING FUND (for FY20 @ 05/31/2020)

RECREATION DEPT (GEN FUND)

$25,000 $27,250 AUXILIARY STAFF $27,250 $27,250


$10,481 $10,300 BEACH STICKER PROCESSING $10,800 $10,800

$0 $3,000 LIFEGUARD SUPPLIES $3,000 $3,000

$9,997 $7,250 COMMUNITY EVENTS $7,250 $7,250

$18,400 $15,000 4TH OF JULY/STRAWBERRY FESTIVAL $15,000 $0

$254 $0 FUEL $0 $0


$64,132 $62,800 RECR DEPT (GEN FUND) TOTAL $63,300 $48,300

RECREATION REVOLVING FUND

$67,063 $66,800 RECREATION DIRECTOR $66,800 $66,800

$70,870 $65,000 AUXILIARY STAFF $88,036 $88,036

$137,933 $131,800 Personnel Subtotal $154,836 $154,836

$98,142 $108,400 OTHER EXPENSES $110,364 $110,364

$1,982 $3,000 FARMERS MARKET $3,000 $3,000

$5,150 $6,800 SUMMER CONCERT $6,800 $6,800


$241,417 $250,000 RECREATION REVOLVING FUND (NOT

A GENERAL FUND APPROPRIATION) TOTAL $275,000 $275,000

$305,549 $312,800 RECREATION GENERAL FUND & REVOLVING FUND TOTAL

$338,300 $323,300

$259,067 $191,560 CASH BAL IN REVOLVING FUND (for FY20 @ 05/31/2020) (435)

HISTORICAL COMMISSION

$766 $4,250 HISTORICAL COMMISSION $4,250 $4,250


$766 $4,250 HISTORICAL COMMISSION TOTAL $4,250 $4,250

$521,066 $663,001 COMMUNITY DEVELOPMENT (not incl. Revolving Funds) TOTAL

$759,782 $744,782


EOY Expense

FY'19


Line Item No.



FY'21

Finance Committee

Recommended FY'21

PUBLIC SERVICES

FACILITIES (cost share with School Dept.)

$20,000 $0 FACILITIES DIRECTOR $44,000 $44,000

$0 $0 CLERICAL SAL & WAGES $20,000 $20,000

$0 $0 MAINTENANCE SAL & WAGES $94,800 $94,800

$0 $30,000 PART-TIME STAFF $0 $0

$0 $0 STIPEND $0 $0

$0 $20,000 OTHER COMPENSATION $1,000 $1,000

$0 $0 SICK INCENTIVE $3,600 $3,600


$73,956 $70,000 BUILDING MAINTENANCE-TOWN $75,000 $75,000

$32,434 $50,000 BUILDING MAINTENANCE-SCHOOL $50,000 $50,000


$0 $500 TRAVEL-IN STATE $500 $500

$73,189 $152,500 OUTSIDE SERVICES-TOWN $155,000 $155,000

$50,000 $50,000 OUTSIDE SERVICES-SCHOOL $50,000 $50,000

$654 $2,500 OFFICE SUPPLIES/EXPENSES $2,500 $2,500

$104,433 $110,000 UTILITIES - ELECTRIC - TOWN BLDGS $120,000 $120,000

$34,130 $25,000 UTILITIES - GAS - TOWN BLDGS $35,000 $35,000

$1,885 $1,500 CONFERENCES $1,000 $1,000


$401,111 $532,000 FACILITIES TOTAL $667,400 $667,400

DPW-CEMETERY

$147,459 $151,500 PERSONNEL SAL & WAGES $151,500 $151,500

$13,150 $11,000 OVERTIME $10,300 $10,300


$2,800 $3,063 LONGEVITY $3,063 $3,063

$0 $150 SICK INCENTIVE $150 $150


$9,427 $7,300 BUILDING EXPENSES $6,300 $6,300



$780 $1,250 UNIFORMS $1,250 $1,250

$8,305 $12,500 LANDSCAPING $15,000 $15,000


$184,001 $191,463 DPW-CEMETERY TOTAL $192,263 $192,263


EOY Expense

FY'19


Line Item No.



FY'21

Finance Committee

Recommended FY'21

DPW-GENERAL

$377,776 $395,902 PERSONNEL SAL & WAGES $395,902 $395,902

$23,813 $35,000 OVERTIME $35,000 $35,000

$7,282 $5,000 POLICE DETAILS $5,000 $5,000

$27,409 $30,000 PART TIME STAFF $30,000 $30,000

$3,000 $2,500 FISH HOUSE CUSTODIAN $3,450 $3,450


$2,300 $3,463 LONGEVITY $3,450 $3,450

$0 $150 SICK INCENTIVE $150 $150


$23,237 $20,000 FUEL $15,000 $15,000


$6,788 $6,000 SIGNS $7,500 $7,500

$5,534 $7,500 TOWN VEHICLES MAINTENANCE $7,500 $7,500

$7,376 $0 CONTRACTED CONSULTING SVCS $3,000 $3,000

$79,909 $46,700 OPER EXP SUPPLIES $62,363 $62,363

$2,062 $0 OPER EXP ELECTRIC $0 $0

$3,571 $2,500 UNIFORMS $3,750 $3,750

$27,683 $20,000 HIGHWAY MAINTENANCE $25,000 $25,000

$14,719 $7,500 SHADE TREES-PURCHASE $10,000 $10,000

$385 $7,500 CONTRACT WORK/TREE SERVICES $7,500 $7,500

$70,350 $75,000 GRASS WORK $85,000 $85,000

$68,615 $90,000 SIDEWALKS $90,000 $90,000

$9,671 $18,000 LANDSCAPING $19,580 $19,580

$15,000 $5,000 LEAF DISPOSAL $5,000 $5,000

$54,347 $50,000 FIELD MAINTENANCE $50,000 $50,000

$19,991 $25,000 DEBRIS REMOVAL $30,000 $30,000

$10,816 $5,000 ELECTRICAL REPAIRS $5,000 $5,000

$6,038 $7,000 WASTE PRODUCTS/REMOVAL $7,000 $7,000

$143,968 $130,000 STREET & TRAFFIC LIGHTS $120,000 $120,000


$50,208 $80,000 SNOW & ICE OVERTIME $80,000 $80,000

$150,114 $200,000 SNOW & ICE EXPENSES $175,000 $200,000


$1,255,155 $1,327,715 DPW-GENERAL TOTAL $1,333,208 $1,358,208


EOY Expense

FY'19


Line Item No.



FY'21

Finance Committee

Recommended FY'21

SOLID WASTE/RECYCLING

$1,307,350 $1,250,000 SOLID WASTE / RECYCLING PICKUP & DISPOSAL

$1,450,000 $1,450,000

$1,307,350 $1,250,000 41 Expense Subtotal (0151004) $1,450,000 $1,450,000

$1,307,350 $1,250,000 SOLID WASTE/RECYCLING TOTAL $1,450,000 $1,450,000

$3,147,617 $3,301,178 PUBLIC SERVICES TOTAL $3,642,871 $3,667,871

PUBLIC SAFETY

POLICE

$123,171 $125,635 CHIEF $125,635 $125,635

$93,875 $95,752 CAPTAINS SALARY & WAGES $95,752 $95,752

$316,068 $321,860 LIEUTENANTS SAL. & WAGES $321,860 $321,860

$422,156 $431,062 SERGEANTS SALARY & WAGES $431,062 $431,062

$1,117,302 $1,194,256 PATROLMEN $1,194,256 $1,194,256

$60,654 $61,867 CLERICAL SAL. & WAGES $61,867 $61,867

$7,940 $8,000 MATRONS $8,000 $8,000

$19,608 $18,816 PART-TIME CLERICAL $18,816 $18,816

$21,822 $23,268 INVESTIGATIONS & ID'S $22,500 $22,500

$354,228 $351,874 EDUCATIONAL INCENTIVES $300,359 $300,359

$29,976 $31,000 EMT DEFIB $31,000 $31,000

$12,176 $0 INJURY LEAVE $0 $0

$573,676 $482,591 OVERTIME/RESERVES & SPEC $400,000 $400,000

$17,449 $16,940 OVERTIME 5&2 Schedule $16,940 $16,940

$36,837 $35,552 OVERTIME COURT $35,552 $35,552

$14,629 $16,730 OVERTIME INVESTIGATIONS $16,730 $16,730

$73,820 $84,175 OVERTIME TRAINING $84,175 $84,175

$24,519 $25,000 FITNESS INCENTIVE $25,000 $25,000

$129,810 $130,293 HOLIDAY PAY $130,293 $130,293

$10,776 $10,400 VACATION BUY-BACK $10,000 $10,000

$9,005 $10,400 OUT OF GRADE $10,400 $10,400

$105,018 $103,972 LONGEVITY $90,597 $90,597

$600 $2,500 SICK INCENTIVE $1,900 $1,900


$233,818 $231,618 SHIFT DIFF $225,170 $225,170

$23,141 $24,000 ACCREDITATION STIPEND $24,000 $24,000

$3,976,074 $3,837,561 42 Personnel Subtotal (0121001) $3,681,865 $3,681,865


EOY Expense

FY'19


Line Item No.



FY'21

Finance Committee

Recommended FY'21

$8,327 $7,000 BUILDING MAINTENANCE $5,000 $5,000


$2,853 $3,000 TRAVEL-IN STATE $2,000 $2,000

$0 $10,000 EDUCATION INCENTIVES $0 $0

$10,393 $11,900 MOBILE RADIO $10,400 $10,400

$3,749 $3,060 MEMBERSHIP $3,750 $3,750

$15,029 $16,450 TRAINING/TESTING $16,400 $16,400

$18,510 $17,500 POL-OFFICE SUPPLY/EXPENSE $17,500 $17,500

$37,246 $30,700 UNIFORMS $37,000 $37,000

$11,469 $9,765 AMMUNITION/WEAPONS $11,500 $11,500

$5,500 $5,500 NEMLEC DUES $5,500 $5,500

$2,265 $2,000 CONFERENCES $4,250 $4,250

$31,086 $35,000 FUEL $29,500 $29,500

$7,004 $6,100 EQUIPMENT $5,000 $5,000

$9,575 $0 POLICE VEHICLES $0 $0


$4,171,539 $4,023,076 POLICE TOTAL $3,859,665 $3,859,665

CONSTABLES

$0 $100 DEPT HEAD SALARY & WAGES $100 $100

$0 $100 44 Personnel Subtotal (0126001) $100 $100

$0 $100 CONSTABLES TOTAL $100 $100

HARBORMASTER

$15,631 $13,800 STIPENDS $13,800 $13,800

$5,407 $6,700 OVERTIME–BACKFILL/HARBORMSTR $6,500 $6,500



$250 $0 MEMBERSHIP $0 $0

$138 $1,000 UNIFORMS $1,000 $1,000

$0 $2,500 FUEL $2,000 $2,000

$3,673 $1,500 EQUIPMENT $1,500 $1,500


$26,590 $28,500 HARBORMASTER $28,300 $28,300

FIRE

$128,870 $128,870 CHIEF $124,440 $124,440

$296,074 $324,628 CAPTAINS SAL & WAGES $324,628 $324,628

$290,501 $286,608 LIEUTENANTS SAL. & WAGES $286,608 $286,608

$1,418,721 $1,487,166 FIREMEN'S SAL. & WAGES $1,487,166 $1,487,166

$90,303 $92,109 DEPUTY CHIEF $92,109 $92,109


EOY Expense

FY'19


Line Item No.



FY'21

Finance Committee

Recommended FY'21

$7,059 $8,138 OFFICE CLERK $8,138 $8,138

$23,453 $41,106 SICK LEAVE BUY BACK $41,106 $41,106

$2,532 $5,426 FIRE INVESTIGATION STIPENDS $5,426 $5,426

$6,649 $6,782 MECHANIC $6,782 $6,782

$22,780 $0 INJURY LEAVE $0 $0

$581,820 $540,213 OVERTIME-MINIMUM MANNING $540,213 $540,213

$115,736 $115,000 HOLIDAY PAY $115,000 $115,000

$19,800 $20,400 UNIFORM ALLOWANCE $20,400 $20,400

$59,319 $54,000 LONGEVITY $49,600 $49,600

$5,347 $5,977 OUT-OF-GRADE PAY $5,977 $5,977


$6,130 $6,129 EMERGENCY MGMT STIPEND $3,000 $3,000

$108,069 $110,581 SHIFT DIFF-NIGHT $107,397 $107,397

$105,534 $110,581 WEEKEND DIFFERENTIAL $107,397 $107,397

$1,023 $3,391 EMS TRAINING COORDINATOR $3,391 $3,391

$3,324 $3,391 FIRE TRAINING SUPERVISOR $3,391 $3,391

$10,451 $11,000 TRAINING STIPEND $16,000 $16,000

$3,382,041 $3,361,496 47 Personnel Subtotal (0122001) $3,348,169 $3,348,169



$3,225 $4,000 FIRE PREV/COMMUNITY ENGAGMNT $4,000 $4,000

$79 $500 TRAVEL IN STATE $500 $500

$1,890 $2,500 COMMUNICATIONS $2,500 $2,500


$2,422 $2,500 CONFERENCE $2,000 $2,000

$0 $2,000 FIRE HOSE $4,000 $4,000

$9,306 $8,500 FUEL $7,500 $7,500

$32,250 $40,096 PROTECTIVE CLOTHING $45,000 $45,000

$84,998 $90,000 LYNN DISPATCH $95,000 $95,000

$10,052 $19,000 TRAINING $16,000 $16,000


$3,597,259 $3,606,221 FIRE TOTAL $3,600,945 $3,600,945

EMERGENCY MGMT

$1,000 $5,000 DIRECTOR $2,000 $2,000


$0 $4,000 EXPENSES $5,000 $5,000


$1,000 $9,000 EMERGENCY MGMT TOTAL $7,000 $7,000

$7,796,388 $7,666,897 PUBLIC SAFETY TOTAL $7,496,009 $7,496,009


EOY Expense

FY'19


Line Item No.



FY'21

Finance Committee

Recommended FY'21

HUMAN SERVICES

SENIOR CENTER (GEN FUND)

$0 $0 EXECUTIVE DIRECTOR $80,000 $80,000

$25,813 $29,624 PROGRAM COORDINATOR $29,624 $29,624

$26,045 $28,433 ASST PROGRAM COORDINATOR $28,433 $28,433

$34,093 $33,750 ASST DIRECTOR/OUTREACH WORKER

$53,000 $53,000

$15,332 $22,058 VAN DRIVER $22,000 $22,000



$0 $0 EQUIPMENT MAINTENANCE $3,750 $3,750

$1,022 $1,200 VEHICLE MAINTENANCE $1,300 $1,300

$0 $0 BUILDING MAINTENANCE $8,500 $8,500

$2,104 $1,600 GENERAL MAINTENANCE $0 $0

$1,269 $2,200 JANITORIAL SUPPLIES $2,200 $2,200

$0 $0 ADULT CARE SERVICES $50,000 $50,000

$0 $5,500 COMMUNITY PROGRAMS $5,500 $5,500

$2,265 $2,300 FUEL $2,300 $2,300


$119,594 $139,665 SENIOR CENTER TOTAL (GEN FUND) $288,857 $288,857

SENIOR CENTER REVOLVING FUND

$4,003 $1,500 SALARIES $4,000 $4,000

$4,003 $1,500 Personnel Subtotal $4,000 $4,000

$16,636 $28,500 OTHER EXPENSES $26,000 $26,000


$20,639 $30,000 SENIOR CENTER REVOLVING (NOT A GENERAL FUND APPROPRIATION) (411)

$30,000 $30,000

$140,203 $169,665 SENIOR CENTER GENERAL FUND + REVOLVING FUND TOTAL

$318,857 $318,857

$38,786 $44,740 CASH BALANCE IN REVOLVING FUND (for FY20 @ 05/31/2020)

VETERANS SERVICES

$925 $0 VETERAN'S AGENT $0 $0

$925 $0 53 Personnel Subtotal (0154301) $0 $0

$30,000 $20,000 VETERAN'S AGENT SERVICES $30,000 $30,000


$0 $2,500 MEMORIAL DAY $2,500 $2,500

$300 $550 VETERAN'S DAY $550 $550


$49,217 $45,000 ASSISTANCE $45,000 $45,000


$80,442 $68,200 VETERANS SERVICES TOTAL $78,200 $78,200


EOY Expense

FY'19


Line Item No.



FY'21

Finance Committee

Recommended FY'21

LIBRARY

$84,123 $84,123 DIRECTOR $84,123 $84,123

$63,621 $63,621 ASSISTANT DIRECTOR $63,621 $63,621

$24,520 $25,444 SECRETARY/BOOKKEEPER $25,300 $25,300

$58,650 $61,708 CHILDREN'S LIBRARIAN $55,822 $55,822

$40,656 $47,128 CIRCULATION LIBRARIAN $49,183 $49,183

$49,379 $50,567 REFERENCE LIBRARIAN $54,761 $54,761

$16,991 $31,821 CATALOGER $0 $0

$66,768 $68,759 LIBRARY ASSISTANTS $58,262 $58,262

$46,919 $40,890 ADULT ASSISTANTS - P/T $56,594 $56,594

$32,122 $33,834 AV PROCESSORS $36,282 $36,282

$22,504 $33,611 LIBRARIAN $59,363 $59,363


$7,340 $8,536 LONGEVITY $8,536 $8,536

$2,701 $5,891 SICK INCENTIVE $3,100 $3,100


$0 $0 COMMUNITY PROGRAMS $20,000 $20,000


$1,861 $0 PROGRAMMING $2,400 $2,400

$1,500 $0 STAFF TRAINING $1,000 $1,000

$46,822 $70,262 OUTSIDE SERVICES $75,755 $75,755

$874 $1,000 OFFICE SUPPLIES/EXPENSES $1,000 $1,000

$627 $950 TELEPHONE $950 $950


$118,980 $121,625 LIBRARY MATERIALS $124,642 $124,642


$696,517 $760,870 LIBRARY TOTAL $789,792 $789,792

LIBRARY REVOLVING

$1,542 $2,000 OTHER EXPENSES $1,600 $1,600


$1,542 $2,000 LIBRARY REVOLVING (NOT A GENERAL FUND APPROPRIATION) (444)

$1,600 $1,600

$698,059 $762,870 LIBRARY GENERAL FUND + REVOLVING FUND

$791,392 $791,392

$313 $455 CASH BALANCE IN REVOLVING FUND (for FY20 @ 05/31/2020)

$896,553 $968,735 HUMAN SERVICES TOTAL $1,156,849 $1,156,849


EOY Expense

FY'19


Line Item No.



FY'21

Finance Committee

Recommended FY'21

PUBLIC SCHOOLS

$337,202 $504,206 59 REGIONAL VOCATIONAL SCHOOL DISTRICT (10300)

$552,000 $552,000

$29,278,991 $29,620,402 60 SWAMPSCOTT PUBLIC SCHOOLS (012) $28,602,254 $28,602,254

NONRESIDENT TUITION REVOLVING (NOT A GENERAL FUND APPROPRIATION)

$1,507,633 $1,507,633

TRANSFER IN (SEE ARTICLE 7) $200,000 $200,000

$29,278,991 $29,620,402 SCHOOL DEPT + NONRESIDENT TUITION REVOLVING, ETC.

$30,109,887 $30,109,887

$29,616,193 $30,124,608 PUBLIC SCHOOLS TOTAL $29,154,254 $29,154,254

DEBT SERVICE

$2,490,866 $2,599,490 PRINCIPAL PAYMENTS $2,731,748 $2,731,748

$813,876 $766,020 INTEREST PAYMENTS $905,242 $905,242

$2,550 $10,000 BOND ISSUANCE COSTS $10,000 $10,000


$3,307,292 $3,375,510 DEBT SERVICE TOTAL $3,646,990 $3,646,990

EMPLOYEE BENEFITS

$77,420 $125,000 INJURY ON DUTY (POLICE/FIRE) MEDICAL/REHAB CLAIMS

$130,000 $130,000

$251,228 $250,000 WORKERS COMP CLAIMS/EXPENSES $350,000 $350,000

$5,275 $20,000 UNEMPLOYMENT CLAIMS $34,500 $34,500

$5,290,376 $5,854,573 EMPLOYEE GROUP HEALTH / LIFE INSURANCE

$5,663,447 $5,663,447

$5,034,769 $5,186,068 CONTRIB PENSION CONTRIB $5,294,991 $5,294,991

$34,297 $36,600 NON-CONTRIB PENSION CONT $13,600 $13,600

$482,705 $513,240 PAYROLL TAXES $530,000 $530,000


$11,176,070 $11,985,481 EMPLOYEE BENEFITS TOTAL $12,016,538 $12,016,538

STATE ASSESSMENTS

$21,169 $21,453 MOSQUITO CONTROL ASSESSMENT $22,765 $22,765

$5,253 $5,338 AIR POLLUTION ASSESSMENT $5,563 $5,563

$7,542 $7,752 METRO AREA PLANNING COUNCIL $8,174 $8,174

$16,340 $16,340 RMV NONRENEWAL SURCHARGE $14,460 $14,460

$319,031 $327,911 MBTA ASSESSMENT $341,060 $341,060

$115,000 $115,200 SCHOOL CHOICE ASSESSMENT $46,160 $46,160

$389,696 $487,396 CHARTER SCHOOL ASSESSMENT $889,350 $889,350

$23,224 $24,479 PUBLIC LIBRARY OFFSET $25,051 $25,051

$897,255 $1,005,869 Expense Subtotal (No Appropriation Necessary) $1,352,583 $1,352,583

$897,255 $1,005,869 STATE ASSESSMENTS TOTAL $1,352,583 $1,352,583

$60,186,116 $62,240,466 TOTAL GENERAL FUND APPROPRIATIONS

$62,221,518 $62,221,518


EOY Expense

FY'19


Line Item No.



FY'21

Finance Committee

Recommended FY'21

ENTERPRISE FUNDS

SEWER ENTERPRISE FUND

$313,492 $342,585 PERSONNEL – SAL & WAGES $336,600 $336,600

$9,212 $15,300 OVERTIME $12,393 $12,393

$24,307 $27,000 STANDBY PAY $24,786 $24,786

$683 $1,500 POLICE DETAILS $1,500 $1,500

$500 $2,073 OTHER COMPENSATION $510 $510

$1,000 $1,750 LONGEVITY $1,020 $1,020

$0 $1,250 SICK INCENTIVE $0 $0


$20,000 $20,000 FUEL $25,000 $25,000

$21,636 $25,000 EQUIPMENT/MAINTENANCE $25,000 $25,000

$147,212 $150,000 LIFT STATION OPER/MAINT $150,000 $150,000

$0 $3,000 SEWER BILLS-MAILING SERVICES $6,000 $6,000

$84,620 $68,000 OPER EXP ELECTRIC $75,000 $75,000

$1,721 $2,500 UNIFORMS $2,500 $2,500

$62,931 $69,000 EXPENSES $69,000 $69,000

$0 $50,000 PAVING $50,000 $50,000

$0 $30,000 SEWER RESERVE FUND $30,000 $30,000


$856,359 $918,427 LYNN SEWER $888,798 $888,798

$411,204 $447,694 INDIRECT TOWN SERVICES $456,648 $456,648

$294 $1,000 ADMINISTRATION FEES/CHRG $1,000 $1,000

$143,511 $148,380 PENSION CONTRIBUTION $118,370 $118,370

$268,276 $238,616 PRINCIPAL ON BONDS $314,805 $314,805

$108,087 $101,509 INTEREST ON BONDS $163,605 $163,605


$2,477,545 $2,671,215 SEWER ENTERPRISE FUND TOTAL $2,759,166 $2,759,166

WATER ENTERPRISE FUND

$267,273 $337,331 PERSONNEL – SAL & WAGES $337,331 $337,331

$7,756 $15,000 OVERTIME $9,690 $9,690

$22,968 $27,000 STANDBY PAY $24,480 $24,480

$4,666 $6,500 FLUSHING HYDRANTS $4,692 $4,692

$2,958 $4,000 POLICE DETAILS $4,000 $4,000

$0 $0 PART TIME STAFF $100 $100



EOY Expense

FY'19


Line Item No.



FY'21

Finance Committee

Recommended FY'21

$3,550 $4,275 LONGEVITY $4,275 $4,275

$300 $1,250 SICK INCENTIVE $1,250 $1,250

$8,736 $6,552 STIPEND $8,911 $8,911


$20,584 $20,000 FUEL $25,000 $25,000

$21,741 $25,000 EQUIPMENT/MAINTENANCE $25,000 $25,000

$5,723 $4,500 WATER BILLS-MAILING SVCS $6,000 $6,000

$2,570 $2,500 UNIFORMS $2,500 $2,500

$104,026 $125,000 EXPENSES $145,000 $145,000

$0 $50,000 PAVING $50,000 $50,000

$0 $25,000 WATER RESERVE FUND $25,000 $25,000


$2,026,276 $2,100,000 MWRA WATER $2,349,375 $2,349,375

$411,203 $447,694 INDIRECT TOWN SERVICES $456,648 $456,648

$145,130 $143,378 PENSION CONTRIBUTION $143,934 $143,934

$397,053 $507,053 PRINCIPAL ON BONDS $500,215 $500,215

$0 $0 INTEREST ON BONDS $0 $0


$3,456,864 $3,862,424 WATER ENTERPRISE FUND TOTAL $4,132,072 $4,132,072

PUBLIC, EDUC, GOVT (PEG) CABLE TV ACCESS

$15,381 $20,000 COORDINATOR $25,600 $25,600

$0 $5,000 ASST PRODUCER $13,170 $13,170

$5,724 $8,000 VIDEO INTERNS $12,649 $12,649


$0 $5,000 NEW EQUIPMENT $5,000 $5,000

$0 $10,500 EQUIP. WARRANTIES & REPLCMNT $8,620 $8,620

$0 $3,350 DUES & SUBSCRIPTIONS $4,600 $4,600

$0 $1,200 TRAINING $1,600 $1,600

$0 $2,550 GENERAL SUPPLIES $3,000 $3,000

$68,148 $134,844 SMALL CAPITAL & OTHER EXPENSES $181,422 $181,422


$89,253 $190,444 PUBLIC, EDUC, GOVT (PEG) CABLE TV ACCESS TOTAL

$255,661 $255,661

$6,023,661 $6,724,083 TOTAL ENTERPRISE FUND APPROPRIATIONS

$7,146,899 $7,146,899

$66,209,777 $68,964,549 TOTAL APPROPRIATIONS-ALL FUNDS

$69,368,417 $69,368,417


ARTICLE 2 AMEND FISCAL YEAR 2020 BUDGET To see if the Town will vote to amend certain line items in the Fiscal Year 2020 budget, and, as may be needed, to transfer from available funds a sum of money for such purposes, or take any action relative thereto.

Sponsored by the Town Administrator

Comment: The purpose of this article is to provide a mechanism to adjust the Fiscal Year 2020 budget in the event amendments to the budget are necessary. In the event no changes to the Fiscal Year 2020 budget are required, this article will be recommended for indefinite postponement.

The Select Board recommends indefinite postponement.

The Finance Committee recommends indefinite postponement.

ARTICLE 3 APPROVE TRANSFER OF FREE CASH ‐ AMEND FISCAL YEAR 2020 SCHOOL DEPT. BUDGET To see if the Town will vote to transfer from Free Cash the sum of $200,000 for the purpose of increasing the Fiscal Year 2020 budget of the Swampscott School Department, or take any action relative thereto.

Sponsored by the Superintendent of Schools

Comment: The purpose of this article is to transfer Special Education Non‐resident Tuition receipts that were collected in Fiscal Year 2020 and were received in the general fund and to make these funds available to the Swampscott School Department.


The Finance Committee recommends favorable action on this Article.

ARTICLE 4 APPROVE TRANSFER OF FREE CASH – TRANSFER TO STABILIZATION/OPEB FUNDS To see if the Town will vote to transfer the total sum of money from Free Cash to the Town’s Stabilization, Capital Stabilization, and/or Other Post‐Employment Benefits (OPEB) Funds, or take any action relative thereto.


Comment: This Article will continue the practice from recent Fiscal Years of transferring funds from Free Cash in order to supplement the Town’s reserve accounts in order to enhance fiscal stability.

The Select Board will report on this Article at Town Meeting.

The Finance Committee will report on this Article at Town Meeting.

ARTICLE 5 APPROVE TRANSFER OF WATER ENTERPRISE FUND RETAINED EARNINGS To see if the Town will vote to transfer from the Retained Earnings of the Water Enterprise Fund to the account of Current Revenue the sum of $88,000 to be used and applied by the Select Board to mitigate increases in the water rate, or take any action relative thereto.


Comment: This article proposes to transfer reserves held in the Water Enterprise Fund and use the amount indicated to avoid higher increases in water billing rates.




ARTICLE 6 APPROVE TRANSFER OF SEWER ENTERPRISE FUND RETAINED EARNINGS To see if the Town will vote to transfer from the Retained Earnings of the Sewer Enterprise Fund to the account of Current Revenue the sum of $140,000 to be used and applied by the Select Board to mitigate increases in the sewer rate, or take any action relative thereto.


Comment: This article proposes to transfer reserves held in the Water Enterprise Fund and use the amount indicated to avoid higher increases in water billing rates.



ARTICLE 7 APPROPRIATION FOR CHAPTER 90 ROADWAY IMPROVEMENTS To see if the Town will vote to accept and appropriate the sum of $300,000 or such other amount as is made available, to repair, construct or reconstruct streets, together with all necessary work incidental thereto, including engineering, in conjunction with the Commonwealth of Massachusetts, under General Laws Chapter 90 or otherwise; and to transfer for this purpose any unexpended balance of appropriations voted for this purpose at prior Town Meetings, or take any action relative thereto.


Comment: The purpose of this article is to appropriate monies approved by the Legislature for highway and traffic safety projects as approved by the Massachusetts Department of Transportation. Refer to Appendix A for the complete Capital Improvement Committee report.



ARTICLE 8 APPROPRIATION FOR REPLACEMENT OF WATER MAINS To see if the Town will vote to appropriate the sum of $1,100,000 for the purchase and replacement of water mains, including all incidental and related costs; and, to authorize the Treasurer, with the approval of the Board of Selectmen, to borrow said sum pursuant to G.L. c.44, §§7 or 8 or any other enabling authority and issue bonds or notes of the Town therefor, whether through the Massachusetts Water Resources Authority (“MWRA”) Local Financial Assistance Program or federal or state loan program or otherwise, and to authorize the Town to apply for, accept and expend any federal or state grants or loans that may be available for the project, and further, that any premium received by the Town upon the sale of any bonds or notes, may be applied to the payment of costs approved by this vote and accordance with G.L. c.44, §20, thereby reducing the amount authorized to be borrowed to pay such costs by a like amount, or take any action relative thereto.

Sponsored by the Director of Public Works

Comment: The purpose of this article is to authorize the Town to borrow funds for the purpose of replacing water mains. It is anticipated that the Town will be eligible for and will receive, a zero‐percent interest loan from the MWRA for such purposes. Refer to Appendix A for the complete Capital Improvement Committee report.

This Article requires a 2/3 vote for borrowing




ARTICLE 9 APPROPRIATION FOR RECOMMENDED CAPITAL PROJECTS To see if the Town will vote to raise and appropriate, transfer from available funds, or borrow the necessary funds to pay costs of various capital projects, including, as applicable, equipping of capital items to be acquired, and all incidental and related costs for capital projects, all as described in the chart below:

Proj. No.

PROJECT TITLE Administrator Recommended

CIC Recommended

Finance Committee

Recommended Funding Source

1 Landscape Architectural Design Services for Johnson Park

$70,000 $70,000 $70,000Borrowing – Tax Revenue

2 Design Services for Windsor Ave Playground


3 Sign and Façade Program ‐ Master Plan Action ED.1.22

$20,000 $20,000 $20,000 Free Cash

4

Design of Grounds surrounding Fisherman’s Beach, including a possible Gazebo; and Design of upgrades to bathrooms in the Fish House


5 Town‐wide Pedestrian/Traffic Safety Study


6 Access Resiliency/Accessibility Improvements at Phillips and Cassidy Beaches (Grant Funding expected)

$474,121 $474,121 $474,121

Borrowing – Tax Revenue ($98,600) Grant Funding ($375,521)

7 Clarke School Mechanical/Electrical/Plumbing/HVAC Upgrades


8 High School ‐ Upgrades to Fan Boxes/HVAC Upgrades


9 Middle School Fire Alarm System Replacement

$1,700,000 $1,700,000 $1,700,000Borrowing – Tax Revenue

10 Middle School & High School Energy Eff. Upgrades (Green Comm. Project)

$195,362 $195,362 $195,362

Borrowing – Tax Revenue ($31,150) Grant Funding ($164,212)

11 Fire Dept ‐ Turnout Gear Washing Machine


12 Replace Police Cruisers (convert fleet to hybrid, $50k each)


13 Body Cameras $80,000 $80,000 $80,000Borrowing – Tax Revenue

14 Replace Dump Trucks (repl. 2000 GMC C‐Series & 2001 Chev Cab/Chassis)


15 Replace Sanding Trucks (repl. 1996 Chev GMT400 in FY21)


16 Sea Wall/Storm Water System Repairs $210,000 $210,000 $210,000Borrowing – Tax Revenue

17 Annual Non‐Ch. 90 Street Repairs $210,000 $210,000 $210,000Borrowing – Tax Revenue

18 Replace 2000 CAT Backhoe/Loader $150,000 $150,000 $150,000Borrowing – Water Rates

19 Sewer Rehab work/EPA Consent Decree/Stacys Brook

$2,540,000 $2,540,000 $2,540,000Borrowing – Sewer Rates


Proj. No.

PROJECT TITLE Administrator Recommended

CIC Recommended

Finance Committee

Recommended

Funding Source

20

Development of comprehensive CIP for Water, Sewer & Storm Water Infrastructure (grant funding from DEP is expected to supplant 75% of local funding)

$250,000 $250,000 $250,000

$80,000‐Free Cash $85,000‐Water Ret. Earn. $85,000‐Sewer Ret. Earn.

21 School Technology – Fiber Upgrade – Update Internal OM1 to OM3/OM4

$100,000 $100,000 $60,000Free Cash (E‐Rate Reimb.)

TOTAL Appropriations $7,142,483 $7,142,483 $7,082,483

PROPOSED FUNDING Administrator Recommended

CIC Recommended

Finance Committee

Recommended

GENERAL FUND BORROWING $3,542,750 $3,542,750 $3,562,750

ENTERPRISE FUND BOROWING $2,690,000 $2,690,000 $2,690,000

GRANT FUNDING $539,733 $539,733 $539,733

FREE CASH $200,000 $200,000 $160,000

WATER ENTERPRISE FUND $85,000 $85,000 $85,000

SEWER ENTERPRISE FUND $85,000 $85,000 $85,000

TOTAL FUNDING $7,142,483 $7,142,483 $7,082,483

Each numbered item will be considered a separate appropriation; with the budgeted amount to be spent only for the stated purpose; or take any action relative thereto.

Sponsored by the Capital Improvement Committee

Comment: The above projects were recommended for funding in FY2021 by the Capital Improvement Committee (CIC). Refer to Appendix A for the complete CIC report.

This Article requires a 2/3 vote for borrowing.




ARTICLE 10 GENERAL BYLAW AMENDMENT – PUBLIC RIGHT OF WAY/PARKLETS To see if the Town will vote to amend the By‐Laws of the Town of Swampscott, Article V, Section 4 (a) as provided below with deletions in strikethrough and additions in bold or take any action relative thereto.

Article V – Streets and Sidewalks Section 4. Obstructions on Public Streets and Sidewalks

(a) No person shall obstruct a public street or sidewalk by placing or causing to be placed therein any article, including snow, or anything whatsoever and suffer the same to remain in such position, without first having obtained written permission from the Board of Selectmen or their designee Director of Public Works so to do., but nothing herein shall be construed to authorize the issuance of permits for the use of any portion of a highway for business purposes.

Sponsored by the Planning Board

Comment: The purpose of this General By‐Law Amendment is to allow the business use of the public right‐of‐way with prior written approval of the Select Board.

The Planning Board recommends favorable action on this Article.


ARTICLE 11 ZONING BYLAW AMENDMENT – OUTDOOR SEATING To see if the Town will vote to amend the Town of Swampscott Zoning By‐Law to add the following new section as provided below, or take any action relative thereto.

Section 2.2.10.0. Temporary Outdoor Seating – Restaurants The purpose of this section is to aid restaurants and the public recovering from the COVID‐19 Pandemic and to provide the Town with sufficient time to evaluate, address and regulate outdoor seating at restaurants.

Notwithstanding anything in this By‐Law to the contrary, all restaurants in Town, whether permitted as of right or by special permit, may provide outdoor seating as of right, including liquor service, from the period of June 22, 2020 to December 31, 2022, whereupon this provision shall expire. Subject to all other applicable legal requirements, such outdoor seating may be located off premises.

During that time‐period, Section 4.7.3.2 of this By‐Law shall be suspended as to any existing restaurant use. Such temporary outdoor restaurant seating use shall not require the amendment of any existing site plan.

The area to be used for such outdoor restaurant seating shall not be included in the calculation of size for determining if a special permit is required for the restaurant use or in the calculation of required parking. Additionally, such outdoor seating may be located within required setbacks.

The Board of Selectmen may enact regulations applicable to outdoor restaurant seating.

Effective January 1, 2023 and unless and until this By‐Law is further amended, or this Section is extended, no restaurant operating outdoor seating shall continue to offer outdoor seating without the required special permit, design review approval and site plan approval, if any.

Sponsored by Planning Board

Comment: The purpose of this Article is to allow for restaurants to implement outdoor seating by‐right for a temporary period.


ARTICLE 11 ZONING BYLAW AMENDMENT – OUTDOOR SEATING (CONT.) This Article requires a 2/3 vote.

The Planning Board recommends favorable action on this Article.


ARTICLE 12 PETITION TO GENERAL COURT–EXEMPT FIRE & POLICE CHIEF POSITIONS FROM CIVIL SERVICE

To see if the Town will vote to authorize the Select Board to petition the General Court for special legislation providing that certain positions in the Swampscott police and fire departments after passage of the Act not be subject to the Civil Service statute, all as set forth below; provided, however, that the General Court may make clerical or editorial changes of form only to the bill, unless the Select Board approves amendments to the bill before enactment by the General Court which are within the scope of the general public objectives of the petition, and to authorize the Select Board to approve such amendments:

AN ACT EXEMPTING THE CERTAIN POSITIONS IN THE POLICE DEPARTMENT AND FIRE DEPARTMENT OF THE TOWN OF SWAMPSCOTT FROM THE CIVIL SERVICE LAW Be it enacted by the Senate and House of Representatives, in General Court assembled, and by the authority of the same as follows: Section 1. Notwithstanding any general or special law to the contrary, the Police Chief and Fire Chief positions within the police department and fire department, respectively, of the Town of Swampscott shall be exempt from chapter 31 of the General Laws. Section 2. This act shall take effect upon its passage.


Comment: This Article proposes to petition the State Legislature for special legislation to remove the positions of Fire Chief and Police Chief from the State Civil Service System.



25 | P a g eANNUAL TOWN MEETING WARRANT

Hereof fail not and make return of this Warrant with your doings thereon at the time and place of said meeting.

Given under our hand this _____ day of June, 2020.

BOARD OF SELECTMEN:

__________________________________________

__________________________________________

__________________________________________

__________________________________________

__________________________________________

9th


APPENDICES

APPENDIX A – ARTICLES 7, 8 & 9 ‐ CAPITAL IMPROVEMENT COMMITTEE REPORT To the Finance Committee, Town Meeting members, and the residents of Swampscott:

Town staff put together a detailed review of capital projects both near‐term and long‐term. Central to this effort

was the development of a capital plan with an expanded horizon for projects, developed from an internal model

that is based on a 30‐year analysis of capital assets and capital needs. This longer horizon supports a more careful

planning process as we seek to stabilize the Town tax rate, allow for greater visibility regarding larger capital

projects in our future and meet the broader goals of the Town.

1. OVERVIEW AND PURPOSE OF THE CIP Swampscott Town Officials and staff, like our counterparts in other communities in Massachusetts, expend a great

deal of effort each year establishing a municipal budget. This budget must realistically balance the ever‐increasing

needs and costs of delivering services to their constituents while at the same time staying within the financial

constraints mandated by available tax revenues. In an acknowledgement of the precarious nature of the annual

budgetary process, the Town Charter mandates the use of a Capital Improvements Program (CIP) to aid town

officials in scheduling the investment of Town resources.

The Charter provides the legal guidance as to authorization, purpose, description, and preparation of the CIP. The

CIP also serves to prepare a financial plan for capital projects included in the Master Plan. The primary goal of the

CIP is to schedule and plan for pending capital expenditures, so that the peaks and valleys in the Town's annual tax

levy are mitigated to the extent possible. In short, the largest of expenditures are anticipated and scheduled, while

the smaller expenditures are worked into the plan in regular intervals to help stabilize the tax rate.

This document is structured to provide a multi‐year recommended program of major capital projects and

expenditures. The Swampscott CIP is a budgetary document that schedules all anticipated major capital Town

expenditures for an extended period and includes a fiscal analysis that aids in prioritizing the expenditures. The

program, when adopted and fully utilized, serves to ensure that the services and facilities necessary to meet the

community's needs are provided in accordance with the financial capabilities of Swampscott.

2. ADVANTAGES OF A CIP A Capital Improvements Program offers many advantages including the following:

1. Stabilizes year to year variations in capital outlays. 2. Pre‐emptive acquisitions are made more feasible and defensible (e.g., land acquired for town uses

such as water supply, public works, and recreation) 3. In conjunction with capital reserve funds, interest payments may be reduced or eliminated by having

the cash on hand for purchases rather than having to purchase bonds. 4. Enables towns to establish growth control measures (in conjunction with the master plan). 5. Facilitates implementation of the master plan through scheduling of proposed projects over time. This

type of programming can eliminate duplication and a random approach in making capital outlays. 6. Furnishes a total picture of the municipality's major needs, discourages piecemeal expenditures, and

serves to coordinate the activities of various departments. 7. Establishes priorities for projects based on need and cost and permits anticipation of revenues and

expenditures. 8. Serves as a public information tool by explaining to the public the Town's plans for major

expenditures.


3. CIC COMMITTEE MEMBERSHIP The Capital Improvements Committee (CIC) is comprised of five (5) members appointed by the Town Moderator.

4. DEFINITION OF A CAPITAL IMPROVEMENT The Swampscott Town Charter establishes a threshold capital project value of $20,000. For a project to be

considered for inclusion in the CIP, the project must exceed the threshold value, have a useful life of three (3)

years or more, and not be considered an annual, on‐going, operating expense. Projects that require bond

financing are also included in the CIP.

Examples of such improvements include: Land acquisition for public purpose Vehicles Buildings Equipment and machinery Major building or facility renovations and repairs Road renovations resulting in long‐term improvement in road capacity or conditions Special studies such as resource assessments or development of a Master Plan Certain technology purchases, upgrades and replacements that meet the requirements of the CIP.

5. PREPARATION, ADOPTION, AND REVIEW OF THE CIP Each year at the request of the Town Administrator, town staff send the appropriate sections of the CIP document

to all Town Department Heads and ask for updates, changes, and additions. Over the past several years, this

process has commenced in early fall and concluded in spring. Going forward, this process is planned to commence

in late summer/early fall with a stated reply deadline from Department Heads, Board and Committees of late

summer. The Town Staff accumulates the returned information and incorporates it into the Master CIP document,

highlighting those items that have changed from the previous year. Town Staff also update the Master CIP Text

document and spreadsheet to indicate the new multi‐year range.

At each CIC meeting, Town Department recommendations are reviewed and vetted by the committee for potential

inclusion and/or update to the CIP. If there are any projects that the CIC would like more information about, they

either request that Town staff obtain the information or ask that a Department Head come to the an upcoming CIC

meeting to explain the project(s).

Throughout the process, the CIC continues to meet in order to review all the proposed changes and/or additions to

capital projects, the costs and benefits associated with each such project and to eventually finalize the numbers

and descriptions associated with each project. Upon final review, the CIC seeks to balance or level‐fund the

requests over multi‐year periods. Once this is accomplished, the Committee votes to adopt the recommended CIP

and submits the CIP to the Finance Committee with recommendations to Town Meeting to make the necessary

appropriations for the first year of the plan (e.g. – the next fiscal year).

6. 2021‐2025 CIP PROJECTS Attached is a table that contains a description of projects sorted by project start year and then by department.

It is our hope that these documents will help facilitate the presentation of the 2021‐2025 CIP to the Select Board

and Finance Committee, as well as help all Town committees and boards better understand the nature of the

proposed capital projects that the Town is facing, and how these projects impact the financial stability of the Town

of Swampscott.

7. The Plan for Future Years In the latter part of last year, the Town worked with the Collins Center of the University of Massachusetts on

improving the capital planning process. These improvements include moving up the timeline for reviewing capital


projects from late in the Fall to earlier in the year with an aim of developing a Capital Improvement Program by

November 1st of each year. This process will also include a project scoring methodology developed by the Collins

Center, and modified by Town staff, that will allow the CIP to be developed, and projects prioritized, with a more

objective, predictable and methodical process over time.

A fundamental goal for the CIC is to build a planning process that will eliminate, to the extent feasible, being

confronted with substantial capital expenses that require funding on an emergency basis. We believe that proper

planning, combined with a comprehensive review of the town’s capital assets, will bring us closer to achieving that

goal.

In closing, we want to thank town staff for all their assistance and efforts to forge a comprehensive update for the

Town’s Capital Improvement Planning. This effort will continue to evolve, as there will always be room for

improvement, but we are confident that a thoughtful and robust CIP will be one of the more important financial

planning tools central to Swampscott’s long‐term financial stability.

Respectfully,

Capital Improvement Committee Richard Raymond, Chair Kelley Begin David Brodsky Kristin Saccoccio Jay Sullivan

TOWN OF SWAMPSCOTT

FY2021‐2025 CAPITAL PLAN ‐ LIST OF PROJECTS Department Project FY2021 FY2022 FY2023 FY2024 FY2025

Community

Development

Landscape Architectural Design

Services for Johnson Park $70,000

Community

Development

Design Services for Abbot Park

(Clarke School) $38,000

Community

Development

Design Services for Windsor Ave

Playground $23,000

Community

Development

Sign and Façade Program ‐ Master

Plan Action ED.1.22 $20,000

Community

Development

Design of Gazebo at Fisherman's

Beach/Rehab of Fish House

Restrooms

$35,000

Community

Development

Construction of Bathhouse at

Phillips Beach $250,000

Community

Development Town‐wide Pedestrian Safety Study $100,000

Community

Development

Access Resiliency/Accessibility

Improvements at Phillips and

Cassidy Beaches

$474,121

Council on Aging Senior Center kitchen upgrade

(possible state funding) $100,000


Department Project FY2021 FY2022 FY2023 FY2024 FY2025

Facilities ‐ Schools Clarke School Exterior Site

Improvements $20,000

Facilities ‐ Schools Clarke School Structural

Improvements $20,000 $80,000 $10,000

Facilities ‐ Schools

Clarke School

Mechanical/Electrical/Plumbing/

HVAC Upgrades

$515,000

Facilities ‐ Schools Clarke School Upgrades to Interior

Elements $50,000 $50,000 $50,000 $120,000

Facilities ‐ Schools Field House Structural

Improvements $45,000

Facilities ‐ Schools Field House Upgrades to Interior

Elements $45,000

Facilities ‐ Schools High School Upgrades to Exterior

Site Improvements $20,000

Facilities ‐ Schools High School Upgrades to Interior

Elements $50,000 $300,000

Facilities ‐ Schools New Hadley Elementary

School/Building New School $100,000,000

Fire

Design/Construction Fire Station

Reconfiguration/Renovation of

Former SPD Building

$50,000 $360,000

Fire Extend Existing Stairway to Attic $40,000

Fire Replace Car 22 $65,000

Fire Replace Ladder 21 $1,550,000

Fire BLS Ambulance Purchase $90,000

Fire Replace Pickup Truck $46,000

Fire Turnout Gear Washing Machine and

Dryer $35,000

Police Replace Police Cruisers (convert

fleet to hybrid, $50k each) $100,000 $50,000 $100,000 $50,000 $100,000

Police Body Cameras $80,000

Police Parking Ticket Units $25,000

Police Replace Cruiser Laptops $35,000

Public Works

Replace Dump trucks (repl. 2000

GMC C‐Series & 2001 Chev

Cab/Chassis in FY21 & 1‐ton dump

truck in FY23)

$240,000 $85,000

Public Works Replace Sanding Trucks (repl. 1996

Chev GMT400 in FY21) $70,000 $170,000

Public Works Replace Street Sweeper (repl. 1995

Elgin Pelican Street Sweeper) $230,000

Public Works Replace Message Board $25,000

Public Works Replace Mechanic's Truck (repl.

2004 Ford F‐250) $75,000

Public Works Replace Sidewalk Plow $160,000

Public Works Replace Flatbed Truck $140,000


Department Project FY2021 FY2022 FY2023 FY2024 FY2025

Public Works Replace Stump Grinder $50,000

Public Works Sea Wall/Storm Water System

Repairs $210,000 $215,000 $220,000 $225,000 $230,000

Public Works Annual Non‐Ch. 90 Street Repairs $210,000 $215,000 $220,000 $225,000 $240,000

Public Works Chapter 90 Repairs (est.) $300,000 $305,000 $310,000 $315,000 $320,000

Water Water Main Repairs $1,100,000 $500,000 $500,000

Water Replace 2000 CAT Backhoe/Loader

(FY21) & Chevy Dump truck (FY23) $150,000 $140,000

Sewer Replace Pickup Truck $70,000

Sewer Sewer Rehab work/EPA Consent

Decree/Stacys Brook $2,540,000 $3,709,000

Water/Sewer/

Storm‐Water

Development of comprehensive CIP

for W/S/S‐W Infrastructure (likely

grant funding covering approx. 75%

of cost)

$250,000

School Dept ‐

Technology

Fiber Upgrade ‐ Update internal

from OM1 To OM3/OM4 ‐ E‐rate

(50%)

$100,000

PROJECT TOTALS: $8,542,483 $5,533,000 $14,000,000 $103,110,000 $2,645,000

FUNDING SOURCES: FY2021 FY2022 FY2023 FY2024 FY2025

NON‐EXCLUDED

BORROWING: GENERAL FUND BORROWING $3,562,750 $3,123,000 $1,141,000 $1,245,000 $1,825,000

WATER/SEWER BORROWING $3,790,000 $70,000 $4,349,000 $0 $500,000

DEBT EXCLUSIONS: $0 $0 $3,690,000 $55,000,000 $0

GRANT FUNDING: $539,733 $0 $0 $0 $0

CHAPTER 90 FUNDS (est. ‐ expect to receive actual

figure from Mass. DOT in June) $300,000 $305,000 $310,000 $315,000 $320,000

MSBA FUNDING $0 $2,035,000 $4,510,000 $45,000,000 $0

TRANSFERS FROM

OTHER FUNDS: CAPITAL STABILIZATION $0 $0 $0 $0 $0

GEN FUND FREE CASH (Fiber

upgrade + W‐S‐S/W Projects) $180,000 $0 $0 $0 $0

WATER FUND RET. EARNINGS (W‐S‐

S/W Project) $85,000 $0 $0 $0 $0

SEWER FUND RET. EARNINGS (W‐S‐

S/W Project) $85,000 $0 $0 $0 $0

CAPITAL LEASES $1,550,000

TOTAL FUNDING

SOURCES: $8,542,483 $5,533,000 $14,000,000 $103,110,000 $2,645,000


APPENDIX B – DEFINITION OF FINANCIAL TERMS COMMONLY USED AT TOWN MEETINGS

Appropriation – An authorization by the Town Meeting to make expenditures and incur liabilities for specific purposes. An appropriation is usually limited in amount and as to the time when it may be expended.

Assessed Valuation – A valuation set upon real estate or other property by the Assessors as a basis for levying taxes.

Available Funds – See free cash.

Bond – A written promise to pay a specified sum of money by a fixed date and carrying with it interest payments at a fixed rate, paid periodically. A Note is similar but issued for a shorter period.

Cherry Sheet – A State form which shows an estimate of all of the State and County charges and reimbursements to the Town.

Debt and Interest – The amount of money necessary annually to pay the interest and the principal on the Town’s outstanding debt. Also known as “Debt Service.”

Fiscal Year – The budget period used by the Town running from July 1 of one year to June 30 of the next year. At the end of this period, the Town closes its books in order to determine its financial condition and the results of its operation.

Free Cash – The amount of money left after all prior years’ uncollected taxes have been deducted from surplus revenue. This amount may be used as available funds by vote of the Town Meeting.

Overlay – The amount, up to 5% of the tax levy, raised by the Assessors in excess of appropriations and other charges to cover abatements and exemptions.

Overlay Reserve – Unused amount of the overlay for previous years, which the Town may transfer to Surplus Revenue after all abatements for such fiscal year are settled.

Receipts – The cash, which is actually received by the Town.

Reserve Fund – A fund voted by the Annual Town Meeting and controlled by the Finance Committee for extraordinary and unforeseen expenditures incurred by Town departments during the year.

Stabilization Fund – Special Reserve Fund that can be used by a 2/3 vote of the Town Meeting.

Surplus Revenue – The amount by which cash, accounts receivable and other assets exceed the liabilities and reserves. Used in calculating free cash.

Transfer – The movement of funds from one account to another. Transfers between accounts (other than the Reserve Fund) can be made only by vote of the Town Meeting.

Unexpended Balance – That portion of an appropriation or account not yet expended. Any such balances left at the end of the fiscal year are generally used as Surplus Revenue in calculating Free Cash.


APPENDIX C – TABLE OF MOTIONS

Reprinted from Town Meeting Time, by Johnson, Trustman and Wadsworth. Copyright © 1962, by Little, Brown and Company (Inc.)

TABLE OF BASIC POINTS OF MOTION Rank

Second Required

Debatable Amendable Vote Required

May Reconsider

May Interrupt

PRIVILEGED MOTIONS 1 Dissolve or adjourn sine

die Yes No No Maj. No No

2 Adjourn to fix time or recess

Yes Yes Yes Maj. No No

3 Point of no quorum No No No None No No 4 Fix the time to (or at)

which to adjourn Yes Yes Yes Maj. Yes No

5 Question of privilege No No No None No Yes

SUBSIDIARY MOTIONS

6 Lay on the table Yes No No 2/3 Yes No 7 The previous question Yes No No 2/3 No No 8 Limit or extend debate Yes No No 2/3 Yes No 9 Postpone to a time

certain Yes Yes Yes Maj. Yes No

10 Commit or refer Yes Yes Yes Maj. Yes No 11 Amend (or substitute) Yes Yes Yes Maj. Yes No 12 Postpone indefinitely Yes Yes No Maj. Yes No INCIDENTAL MOTIONS * Point of order No No No None No Yes * Appeal Yes Yes No Maj. Yes No * Division of a question Yes Yes Yes Maj. No No * Separate consideration Yes Yes Yes Maj. No No * Fix the method of voting Yes Yes Yes Maj. Yes No * Nominations to

committees No No No Plur. No No

* Withdraw or modify a motion

No No No Maj. No No

* Suspension of rules Yes No No 2/3*** No No MAIN MOTIONS None Main Motion Yes Yes Yes Var. Yes No ** Reconsider or rescind Yes ** No Maj. No No None Take from the table Yes No No Maj. No No None Advance an article Yes Yes Yes Maj. Yes No

* Same rank as motion out of which they arise. ** Same rank and debatable to same extent as motion being reconsidered. *** Unanimous if rule protects minorities; out of order if rule protects absentees.

(Originally reprinted by permission of Richard B. Johnson.)


NOTES


TOWN OF SWAMPSCOTT MASSACHUSETTS

2020‐2021 TOWN MODERATOR TERM EXPIRES Michael McClung 2020 SELECT BOARD TERM EXPIRES Peter Spellios, Chair 2021 Naomi Dreeben 2020 Donald Hause 2022 Laura Spathanas 2020 Mary Polly Titcomb 2022 FINANCE COMMITTEE TERM EXPIRES Timothy Dorsey, Chair – At Large 2020 Mary Ellen Fletcher, Vice Chair – Precinct 5 2022 Eric Hartmann – Precinct 1 2020 Matthew Kirschner – Precinct 2 2022 Joan Hilario – Precinct 3 2021 Cinder McNerney – Precinct 4 2020 James Goldman – Precinct 6 2021 Gail Rosenberg – At Large 2022 Jill Sullivan – At Large 2021 CAPITAL IMPROVEMENT COMMITTEE TERM EXPIRES Richard Raymond, Chair 2020 Kelley Begin 2020 David Brodsky 2021 Kristin M. Saccoccio 2020 Jeremiah Sullivan 2020 PROFESSIONAL STAFF Sean Fitzgerald, Town Administrator Gino Cresta, Assistant Town Administrator (Operations) M. Ronald Mendes, Assistant Town Administrator (Administration & Finance) Amy Sarro, Town Accountant Patrick Luddy, Assistant Town Accountant Allie Fiske, Assistant to the Town Administrator & Select Board

2020 ANNUAL TOWN MEETING - Swampscott · ANNUAL TOWN MEETING WARRANT REPORT OF THE FINANCE...

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