PhD Registration Guide

2020 - 2021

Université de Limoges33 rue François MitterrandBP 2320487032 Limoges Cedex 1

05 55 14 91 00

05 55 14 91 01

www.unilim.fr

SummaryPhD registration procedure and schedule .....................................................................................................2

Contribution fee for student life: « contribution à la vie étudiante et de campus » (CVEC) ...........................3

Required documents: .....................................................................................................................................4-5

Lifelong Training: students who have discontinued their studies and practiced a professional activity, unemployed people registered at Pole Emploi, people in receipt RSA (tax credits), persons who carried out a VAE or a VAP (accreditation of prior experiential learning) ..........................................................................................................................................9

Health Center / Office for disabled students ...............................................................................................13

CROUS Social service / UNIVERSITY .......................................................................................................12

Social Security ...............................................................................................................................................8

Digital Work Environment : « Environnement Numérique de Travail – ENT ».............................................10

Credits for additional doctoral training .........................................................................................................11

PhD diploma specialties at the University of Limoges ...................................................................................6-7

Sports and cultural activities .......................................................................................................................14

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Registration and payment of tuition fees must be done by December 18th 2020 at the latest. EXTENSIONS WILL NOT BE GRANTED. All PhD students who have not finalized their registration by December 18th 2020 will be excluded from the Doctoral School and their thesis will be considered as abandoned.

PhD students who will defend their thesis before December 31st don’t have to renew their registration (decision of the ministerial decree of April 19th 2019)

PhD registration procedure and schedule

The Collège Doctoral submits the file to the Doctoral School Director.

If you are authorized to register, you have to pay the tuition fees at the latest by December 18th 2020

Pay the Contribution fee for student life « Contribution à la Vie Etudiante et de Campus – CVEC » online http://cvec.etudiant.gouv.fr/ and download the certificate (except student in lifelong training or student in international joint thesis rules by a joint PhD agreement that specifies that they pay the registration fees at the partner institution)

Ask for the signature of your thesis director and of your research unit director

Send your complete registration file with the required documents to the Collège Doctoral (PhD office) by email, according to your doctoral school by November 30th 2020 at the latest:

Doctoral school 614 : Chemistry, Ecology, Geoscience and Agrosiences - CEGA

Sabrina BRUGIER

05 87 50 68 93 sabrina.brugier@unilim.fr

Doctoral school 610 : Systems engineering, Mathematics, Computer Science - SISMI

Doctoral school 609 : Material science and engineering, applied mechanics and energetics - SIMME

Aurélie LACOMBE 05 87 50 68 91

aurelie.lacombe@unilim.fr Doctoral school 615 : Biological Sciences and Health

- SBS Doctoral school 611 : Linguistics, Psychology, Cognition - SLPCE

Fanny ESCURE 05 87 50 68 95

fanny.escure@unilim.fr Doctoral school 612 : Humanities

Doctoral school 88 : Law and Political Science - DSP Dorian GUILLON 05 87 50 68 94

dorian.guillon@unilim.fr Doctoral school 613 : Science of society, Territories, Economics, Management - SSTSEG

Incomplete file will not be considered, only full files accepted

The Collège Doctoral informs you about the decision of the Doctoral School Director.

Download, complete and sign the registration file or the request form of gap year

From July

By 30/11/2020 at the latest

By 18/12/2020 at the latest

The Collège Doctoral will issue or update your student card and the registration certificate.

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Contribution fee for student life: « contribution à la vie étudiante et de campus » (CVEC)

The Contribution fee for student life « Contribution à la Vie Etudiante et de Campus » will be used to provide social, health, cultural and sport services for students.

You have to register online on the website http://cvec.etudiant.gouv.fr/. You will receive a certificate after registration.

The amount of this Contribution fee is 92 euros for the academic year 2020/2021.

You don’t have to register and pay this Contribution fee if you are in lifelong training or if you are in an international joint thesis ruled by a joint PhD agreement that specifies that you pay the registration fees at the partner institution.

More information on http://www.etudiant.gouv.fr/cid130435/vous-occuper-de-la-cvec-une-demarche-obligatoire-pour-vous-inscrire-dans-l-enseignement-superieur.html

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Required documents for PhD registration

Registration for 1st year of thesis:

- Registration file, completed and signed, with the authorization form for PhD registration signed by your thesis director(s) and the research unit director

- Curriculum Vitae - Cover letter - Thesis project - Valid ID (identity card or passport) - Records transcript of Master’s degree (translated in French) - Provisional Master’s degree certificate (translated in French) - Certificate of « Contribution à la Vie Etudiante et de Campus » (except student in lifelong training or student in

international joint thesis rules by a joint PhD agreement that specifies that you pay the registration fees at the partner institution)

- Thesis charter signed by you, your thesis director(s) and the research unit director - Public liability insurance certificate for the current academic year - Valid resident permit or visa for students from outside the European Economic Area

+ Additional documents, depending of your situation: If you have a Doctoral Contract « Contrat Doctoral » from the University of Limoges

- French Bank Account details in your name « Relevé d’Identité Bancaire »

- Extract 3 of the French Criminal Record « Extrait n°3 du casier judiciaire » -> foreign citizens need to ask the record online on the Ministry of Justice website: https://casier-judiciaire.justice.gouv.fr/pages/accueil.xhtml

- For foreign students from outside of the European Economic Area or Algeria: hosting agreement completed and signed by the PhD student and the thesis director as « responsable de l’accueil »

If your thesis is financed by a specific funding except “Contrat Doctoral” (ex: research project, foreign government…)

Justification of the funding (ex: employment contract, scholarship

certificate…)

If you have a paid employment, not linked with your thesis work

Employment contract

If you do not have nor any specific funding for the thesis, neither any paid employment

Sworn statement that you have enough resources to ensure the smooth running of your thesis work

If you are in international joint thesis ruled by a joint PhD agreement

‐ Registration certificate in the partner university for the current year ‐ Certificate of payment of the tuition fees if you pay for tuition fees in

the partner university

If you have already given these documents 

during your application for a Contrat Doctoral 

(doctoral contract), you don’t need to provide 

them again 

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Registration for 2nd or 3rd year of thesis:

- Registration file, completed and signed, with the authorization form for PhD registration signed by your thesis director(s) and the research unit director

- Certificate of « Contribution à la Vie Etudiante et de Campus » (except student in lifelong training or student in international joint thesis rules by a joint PhD agreement that specifies that you pay the registration fees at the partner institution)

- Public liability insurance certificate for the current academic year - Valid resident permit or visa for students from outside the European Economic Area - + Additional documents, depending of your situation:

If your thesis is financed by a specific PhD funding

Justification of the funding (ex: employment contract, scholarship certificate…)

If you have a paid employment, not linked with your thesis work (ATER included)

Employment contract

If you don’t have nor any specific funding for the thesis, neither any paid employment

Sworn statement that you have enough resources to ensure the smooth running of your thesis work

If you are in international joint thesis rules by a joint PhD agreement

‐ Registration certificate in the partner university for the current year

‐ Certificate of payment of the tuition fees if you pay for tuition fees in the partner university

Registration for 4th year and above:

‐ Registration file, completed and signed, with the authorization form for PhD registration signed by your thesis director(s) and the research unit director

‐ Certificate of « Contribution à la Vie Etudiante et de Campus » (except student in lifelong training or student in international joint thesis rules by a joint PhD agreement that specifies that you pay the registration fees at the partner institution)

‐ Public liability insurance certificate for the current academic year ‐ Valid resident permit or visa for students from outside the European Economic Area

‐ A state of progress written by the student, including a precise schedule and a provisional date for the thesis defense ‐ A detailed letter from the thesis director(s) with their reasoned opinion, including a precise and detailed schedule until

thesis defense

+ Additional documents, depending of your situation:

If your thesis is financed by a specific PhD funding

Justification of the funding (ex: employment contract, scholarship certificate…)

If you have a paid employment, not linked with your thesis work (ATER included)

Employment contract

If you don’t have nor any specific funding for the thesis, neither any paid employment

Sworn statement that you have enough resources to ensure the smooth running of your thesis work

If you are in international joint thesis rules by a joint PhD agreement

‐ Registration certificate in the partner university for the current year

‐ Certificate of payment of the tuition fees if you pay for tuition fees in the partner university

Request for a gap year:

- Registration file, completed and signed by your thesis director(s) and the research unit director - Certificate of « Contribution à la Vie Etudiante et de Campus » (except student in lifelong training or student in

international joint thesis rules by a joint PhD agreement that specifies that you pay the registration fees at the partner institution)

- Public liability insurance certificate for the current academic year - A state of progress written by the student, including a precise schedule and a provisional date for the thesis

defense - Valid resident permit or visa for students from outside the European Economic Area

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PhD diploma specialties at the University of Limoges

Doctoral School Diploma 

English/French Specialties 

English/French 

Doctoral school 88 : Law and Political Science ‐ DSP 

 Law / Droit 

Private law and criminal sciences Droit privé et sciences criminelles 

Public law / Droit public 

History of law and institutions Histoire du droit et des institutions 

Political science / Science politique   

Doctoral school 609 : Material science and engineering, applied mechanics and energetics ‐ SIMME 

Ceramic materials and surface treatment / 

Matériaux céramiques et traitements de 

surface 

 

Civil engineering  / Génie civil   

Doctoral school 610 : Systems engineering, Mathematics, Computer 

Science ‐ SISMI 

Mathematics and applications / 

Mathématiques et applications   

Computer science / Informatique  Computer science and applications Informatique et applications 

Engineering and information sciences 

/Sciences et ingénierie pour l’information 

High‐frequency electronics, photonics and systems Electronique des hautes fréquences, photonique et systems 

Signal imaging and automatics Image signal et automatique  

Doctoral school 611 : Linguistics, Psychology, Cognition ‐ SLPCE 

 

Language sciences / Sciences du langage 

linguistics / Linguistique 

Semiotics / Sémiotique 

Information sciences and communication Sciences de l’information et de la communication 

Doctoral school 612 :  Humanities 

Languages and literature / Langues et 

littératures 

 Ancient languages and literature Langues et littératures anciennes 

French and francophone languages and literature Langues et littératures française et francophones 

Comparative literature / Littérature comparée 

Foreign languages and literature / Langues et littératures étrangères 

Education science / Sciences de l’éducation   

History / Histoire 

History and civilization of ancient and medieval worlds / Histoire et civilisations des mondes anciens et médiévaux 

History and civilization of contemporary and modern worlds / Histoire et civilisations des mondes modernes et contemporains 

Culture and civilization Cultures et 

civilisations  

Doctoral school 613 : Science of society, Territories, Economics, 

Management ‐ SSTSEG  

 Physical, human, economical and regional 

geography / Géographie physique, humaine, 

économique et régionale 

 

  Space and urban planning 

  Aménagement de l'espace, urbanisme  

  Sociology, demography 

  Sociologie, démographie  

  Sciences and technics for physical activities 

and sports / Sciences et techniques des 

activités  physiques et sportives 

 

  Economics / Sciences économiques   

  Management sciences/ Sciences de gestion  

  Private law / Droit privé     

Doctoral school 614 : Chemistry, Ecology, Geoscience and Agrosiences 

‐ CEGA 

Chemistry of natural substances 

Chimie des substances naturelles  

  Organic chemistry / Chimie organique   

Water, soil and environment 

Eau, sol, environnement  

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Plan life sciences/Sciences du végétal   

Doctoral school 615 : Biological Sciences and Health ‐ SBS 

Biology and health 

Biologie santé 

Molecular and cellular aspects of biology Aspect moléculaires et cellulaires de la biologie 

Genomics and molecular genetics Génomique et génétique moléculaire 

Immunology, oncology, inflammation and infectiology Immunologie, oncologie, inflammation et infectiologie 

Neurosciences / Neurosciences 

Pharmacology, infectiology and drug sciences Pharmacologie, infectiologie et sciences du medicament 

 Physiology and physiopathology Physiologie et physiopathologie 

Clinical research, technological and therapeutic innovation, public health / Recherche clinique, innovation technologique et thérapeutique, santé publique 

Public health, epidemiology, environment and societies Santé publique, épidémiologie, environnement et sociétés 

Sciences and technics for physical activities and sports Sciences et techniques des activités physiques et sportives 

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Social Security

 Follow the instructions below, depending on the case:

If you are already affiliated to Social Security in France: you are automatically affiliated to the General Social Security Service at Caisse Primaire d’Assurance Maladie (CPAM).

If you are a foreign student coming from the Economic European Area or Switzerland in 2020/2021: you stay affiliated to the social security service of your home country and you will need a valid European Social Security Card for health care in France. However, if you have a paid employment in France, you have to register to the General Social Security Service at Caisse Primaire d’Assurance Maladie (CPAM) of your place of residence in France.

If you are a foreign student coming from outside the Economic European Area or Switzerland in 2020/2021: you have to register online on the website: https://etudiant-etranger.ameli.fr/#/ after paying the contribution fee for student life «Contribution Vie Etudiante et de Campus - CVEC ».

If you are employed for your PhD (doctoral contract or paid on a project): you need to send your employment contract, ID, resident permit (titre de séjour) and birth certificate translated at least in English to Assurance Maladie de Paris – SRI Talents – 75948 Paris

Note:

Social Security is compulsory in France. To complete the refund of health expenses by Social Security, you can personally take out the health insurance (mutuelle) of

your choice.

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Lifelong Training  

THE DIFFRENCE BETWEEN INITIAL AND LIFELONG TRAINING:

Initial training is for students with no interruption in their curriculum. They come under the jurisdiction of Higher Education.

Lifelong training is for:

‐ students who stopped their studies and had a professional activity ‐ unemployed people registered at “Pôle Emploi” and receiving an unemployment benefit ‐ persons receiving the RSA « revenu de solidarité active » ‐ persons who carried out a VAE or a VAP (accreditation of prior experiential learning)

These students come under the jurisdiction of labor code.

Please note that foreign students with student residence cards or student visas are necessary in initial training.

COST OF THE LIFELONG TRAINING:

Registration: 500 euros, to which you need to add the PhD registration fees.

The fees are paid by your employer, by Pôle Emploi or by yourself.

REGISTRATION PROCEDURE:

For more information, please contact the Direction de la Formation Continue Address: Site de Condorcet - 209 Boulevard de Vanteaux - 87000 LIMOGES

05.87.50.68.62 dfc@unilim.fr

PhD student

• Submission of your registration file to the Collège Doctoral. Please add the additional documents, the registration form for Lifelong training and the copy of your French tax assesment.

Collège Doctoral

• Administrative registration• Reception of the tutition fees• Issue or update of the student card and of the registration certificate • Transmission of the registration certificate to the Direction de la Formation Continue (DFC)

Direction de la

Formation Continue

• Writting ot the lifelong training convention which provides coverage for any work accident• Transmission of the training convention to the PhD student

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Digital Work Environment: « Environnement Numérique de Travail – ENT »

The University of Limoges provides its students and staff with a digital work environment, called Environnement Numérique de Travail (ENT). It contains all the digital tools you need during your curriculum.

In the section “Comment valider mon compte” (how to activate my account), select Etudiant (student) and follow the instructions.

You must activate your student account on your first registration at the University of Limoges. Your account will create an email address in firstname.name@etu.unilim.fr, on which all the information related to your doctoral training will be sent. No information will be sent to your personal email address.

I CAN FORWARD MY MAIL @ETU.UNILIM.FR TO ANOTHER EMAIL ACCOUNT:

You can choose to forward automatically the mails firstname.name@etu.unilim.fr to another email address.

To do so, you need to log on the student ENT and click on Mon Compte > Mon Profil > Votre messagerie (redirection/abonnement aux listes de diffusion)

CONNECTION TO THE UNIVERSITY WI-FI:

The University of Limoges offers free Wi-FI access on all campuses. The network is called UNILIM-ETUD-PERS, and you can log on with your ENT login and password.

NB: As university staff, PhD students also receive a « personnel account » that you have to activate to create an email address in firstname.name@unilim.fr with a Digital Work Environment different than student Digital Work Environment. However, the information related to your doctoral training will be sent only to the @etu.unilim.fr email account and only the student Digital Work Environment provides access to registration area for doctoral training.

For more information, log on the Direction du Système d’Information website: http://www.unilim.fr/dsi/

Contact: Direction du Système d’Information (DSI)

Campus de la Faculté des Sciences et Techniques 123 avenue Albert Thomas, 87060 Limoges Cedex

+33 (0)5 87 08 08 00 dsi@unilim.fr

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Credits for additional doctoral training In addition to their research work, and throughout their thesis, all PhD students must follow specific training (90 hours). If the 90 hours are not followed, the thesis director may not accept the thesis defense. These specific trainings are divided as follows:

1/3 of specialized training organized by the research units. Their objective is to give students specific knowledge linked with their research project. They may consist of congresses, workshops, study sessions in France or abroad, or be linked to the activities of the research unit.

1/3 of thematic training which aim to extend the spectrum of knowledge and the scientific training of the PhD students. They are organized by the Doctoral Schools, often as seminaries regrouping all the PhD students of the COMUE Léonard de Vinci

1/3 of professional training managed by the Collège Doctoral. The focus is on the preparation of the professional integration, the understanding of the academic world, the internationalization of research and on the understanding of businesses and entrepreneurship. Some language trainings are also suggested as PhD students are often asked to publish and communicate in workshops or congresses in French or English. You can find our training catalogue on the Collège Doctoral website : www.collegedoctoral.unilim.fr

REGISTRATION TO DOCTORAL TRAINING:

Online registration: on the University of Limoges website www.unilim.fr, connect on “ENT” with your student account ID and password. Under the “Scolarité” section, click on “Inscription aux formations doctorales” to log on the AMETHIS platform. Click on “rechercher une formation” to see the modules opened; select and click on “postulez” to validate your registration.

Before any registration, you need to inform your thesis director about the modules you are interested in and the chosen dates.

You can register and cancel your registration up to 10 days before the module. After this period, only a health certificate or a familial event can justify an absence. Moreover, any absence will be recorded if not justified to the Collège Doctoral at the latest 48 hours after the training session.

For any information, please contact the Collège Doctoral:

33 rue François Mitterrand

BP 23204 – 87032 LIMOGES

+33 (0)5 87 50 68 92

formation-cds@unilim.fr

 

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CROUS social service/University  

The social service is available for all students registered in an education institution based in Académie de Limoges, depending from the Ministry of Higher Education and Research, Agriculture and Forestry, Culture, Social Solidarity and Health.  

ROLE AND MISSIONS: 

to inform you concerning the various aids available : budget, study grants, loans, social legislation, accommodation, work, etc.   to assist you with any queries and formalities.  To help, guide and support you facing the challenges you will encounter all along your student life, whatever they concern, psychosocial, family, financial or administrative matters, etc.   

The social workers from the social services participate to meetings and committees, interacting with all services in charge of student life, including the registration offices and the health center of the university. They can also refer you to other competent services and partners (such as CAF, MDD, CCAS, prefecture, etc.). They are bound by professional secrecy. 

SPECIFIC AD HOC FINANCIAL SUPPORT:   Specific Ad Hoc Financial Support (Aide Spécifique Ponctuelle) is a financial assistance granted according to the difficulties that may be encountered any student :  this financial contribution is not replacing the student grant but it enables to cover temporary and non‐permanent payment  issues (concerning accommodation, food, hygiene and health, study materials, training expenses, etc).  

Food assistance: it can provide the students a better access to healthy eating such as offering free meals at the university restaurant, a financial grant to cover half‐board in high schools, etc.   

Tickets service (financed by Université de Limoges, for all registered students): Ticket Service is a pre‐paid solution which can provide specific ad hoc support to targeted students who would need financial assistance, helping them buying essential goods and services covering food and health needs. Thanks to Ticket Service, the recipients can directly go to one of the 188 000 shops, list available online : https://www.edenred.fr/ticket‐service/localiser                               

 

MAKE AN APPOINTMENT:  

Only by appointments  from Monday  to Friday at  the CROUS  in Limoges  (39 G,  rue Camille Guérin 87036 Limoges Cedex) and by telephone for sites based in Corrèze and Creuse.  

https://mesrdv.etudiant.gouv.fr/fr                                                                           Contact Social Service Secretariat:     Tel : 05.55.43.17.17                   E‐Mail : social@crous‐limoges.fr 

                                   Aliso is a contact point for students based in Guéret in order to facilitate the links with the CROUS social services 

(grants, social service…) contact@aliso.fr : www.aliso.fr 

   

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Health Center (SUMPPS) The Health Center of the University of Limoges is at your service for any health, physical or psychological problem. It offers free medical consultation (by appointments only) provided by general and specialist doctors (psychiatrists, psychotherapists, psychologists and gynecologists). Nurses are also available for any information and advice on health, nutrition, contraception, sexuality or alcohol or drug consumption. The Health Center can also guide you to specialized structures. For disabled students, a multidisciplinary team is at your service to help you throughout your studies (health certificate, patient education, support and information).

Address: SUMPPS - Service Universitaire de Médecine Préventive et Promotion de la Santé Campus Condorcet - 209 Boulevard Vanteaux, 87036 Limoges

Opening hours: 8am to noon and 1pm to 5pm (except during the holidays)

Information/Contacts: +33(0)5 55 43 57 70 sumpps@unilim.fr

To fix an appointment with the social worker of the CROUS: +33(05) 55 43 17 17 For the appointments, you will need your student card, your healthcare card (carte vitale) and your health record booklet.

Office for disabled students

The office for disabled students can help you to: Ease your integration and your studying: evaluate your needs thanks to individual interviews (for example study

arrangements in case of disability or temporary health problem); help you with your administrative or legal formalities (accessibility, adapted housing, information); visit the premises on campus, meet with teaching and administrative staff, and inform you on your rights and specific arrangements you can benefit from

Succeed in your professional integration: identify the structures in charge for professional integration, define your professional skills, project and competences, and connect with businesses through recruitment fairs, meetings with professionals and young graduates club…

For more information, please contact the Carrefour des étudiants

88 rue du Pont Saint-Martial 87000 Limoges +33 (0)5 55 14 92 79

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Cultural activities

A free University Life Pass « Pass Vie Universitaire » can be issued to students who wish to:

Access all cultural activities organized by the University of Limoges: classes (University Choir, orchestra, salsa, music club, contemporary dance, writing, cinema, theater…), concerts, exhibitions, conferences, student festival…

Enjoy reduced prices from the partners in our partner institutions, like museums, opera, cultural centers of Limoges…

More information on www.unilim.fr/culture

Contact : serviceculturel@unilim.fr

Sport The Sports Center, Service Universitaire des Activités Physiques et Sportives (SUAPS) of the University of Limoges offers the possibility to practice individual or collective sports, indoor or outdoor, for weekly courses or training sessions. More than 60 sports and activities are offered in Limoges, Brive, Tulle, Egletons and Guéret: football, rugby, basketball, volleyball, handball, ultimate Frisbee, gymnastics, athletics, dance, Zumba, bodybuilding, tai-chi, archery, swimming, badminton, tennis, tennis table, squash, judo, trail, hiking, paragliding, golf, sailing, climbing, diving, ski, chess… Check out the schedule of the different activities on www.unilim.fr/suaps Registration from September to January on https://community-suaps.unilim.fr The SUAPS organizes every year in October the Fête du Sport – Sport Party, a free event for the students and staff of the

University of Limoges.

For more information, contact: +33 (0)5 55 45 75 10 suaps@unilim.fr Moreover, it is possible to practice sports in university competition as part of FFSU « Fédération Française du Sport Universitaire ».

More information to the University Sport League of Nouvelle-Aquitaine / Limoges: 05 55 77 43 20 www.sport-u-limoges.com

DOSSIER D’INSCRIPTION2020 - 2021

Collège Doctoral de Site - CDS33 rue François Mitterrand BP 23204 87032 Limoges Cedex 1

scolarite.doctorat@unilim.fr