2020-06-01 Regular Council...2020/06/01 · THE CITY OF CAMROSE A G E N D A REGULAR COUNCIL MEETING...

THE CITY OF CAMROSE

A G E N D A

REGULAR COUNCIL MEETING #10

Monday, June 1, 2020

5:00 P.M., Teleconference Page

A. ADOPTION OF AGENDA/MINUTES: 1. Adoption of Agenda.

2. Regular Council Meeting #9 held May 19, 2020.

3 - 9

B. PUBLIC COMMENTARY: C. NEW BUSINESS: 1. Director of Emergency Management Update.

10 - 12

2. Bylaw 3096-20 - Borrowing Bylaw.

13 - 15

3. Downtown Camrose Development Ltd. - Resignations.

16 - 17

4. Chamber of Commerce Fee-For-Service Agreement.

18 - 19

5. Recycle Depot Update.

20 - 22

6. Property Tax Payment Alternatives after September 30, 2020.

23 - 25

7. Utility Accounts and Accounts Receivable Amounts Owing after June

30, 2020.

26 - 29

8. June 15, 2020 Committee of the Whole Council Meeting and Council

Meeting Format.

30

9. Bylaw 3118-20 - Animal Control Bylaw.

31 - 46

D. CONSENT AGENDA: 1. Declaration - Seniors' Week.

47

2. Proclamation - ALS Awareness Month.

48

3. Camrose Public Library Board Meeting Minutes - March 24 and April 14,

2020.

49 - 50

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Regular Council - Monday June 1, 2020

4. Camrose Police Commission Closed and Regular Meeting Minutes - April 15, 2020.

51 - 55

5. Downtown Camrose Board of Directors Meeting - April 22, 2020.

56 - 58

E. CLOSED SESSION: 1. Downtown Camrose Development Ltd. - Business Improvement Area -

FOIP Section 24(1).

2. Draft Fire Services Agreement - FOIP Section 24(1).

3. Draft Recreation Agreement - FOIP Section 24(1).

F. ADJOURNMENT: 1. Adjournment of the Regular Council Meeting #10 held June 1, 2020.

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Mayor Deputy City Manager

REGULAR COUNCIL MEETING #9

MAY 19, 2020

The Regular Meeting of Council of the City of Camrose was held by Teleconference on Tuesday, May 19, 2020 with the following persons in attendance:

Council: Mayor N. Mayer; Councillors A. Hoveland; K. Hycha; M. Lindstrand; D. Ofrim; PJ Stasko; W. Throndson; and G. Wood

Administration: City Manager - M. Boyd; Deputy City Manager - K. Isaak; General Manager, Community Services - R. Poole; General Manager, Financial Services - T. Bouck; Manager, Engineering Services - J. Enarson; Manager, Planning and Development Services - A. Leckie; Manager, Communications and Economic Development - P. MacQuarrie; Long Range Planner - F. Fredericks; and Legislative Services Coordinator - J. Wallace

Mayor Mayer called the meeting to order at 5:00 p.m.

A ADOPTION OF AGENDA/MINUTES:

A-1 Adoption of Agenda (Addition: C-11).

Additions/Amendments:

- Chamber of Commerce - Request to Use Funds for Virtual Non-Jaywalkers Event.

- Agenda Item C-7 to follow Agenda Item C-1.

MOTION #294/20 Moved by Lindstrand - seconded by Stasko that the agenda of the

Regular Council Meeting #9 held May 19, 2020 be adopted as amended.

CARRIED

A-2 Regular Council Meeting #8 held May 4, 2020.

MOTION #295/20 Moved by Wood - seconded by Ofrim that the Minutes of the Regular

Council Meeting #8 held May 4, 2020 be approved.

CARRIED

B PUBLIC COMMENTARY:

K. Isaak, Deputy City Manager, advised that there were no emails received for Public Commentary.

C NEW BUSINESS:

Page 1 of 7

AGENDA ITEM A.2.

Regular Council Meeting #9 held May 19, 2020. of 58

Regular Council May 19, 2020


C-1 Update on Emergency Coordination Centre (ECC) and State of Local Emergency (SOLE).

Mayor Mayer advised that with Royal Assent now given to Bill 13, it permits the City's State of Local Emergency to be in effect for up to 90 days.

M. Boyd, City Manager, provided a verbal update on the following matters related to the Emergency Coordination Centre and the State of Local Emergency:

• Staffing, and working with the Union to reach a Letter of Understanding;

• Status of providing city services, good shape on all fronts;

• ECC is conducting a gap analysis to identify any gaps;

• Communicable Disease Hazard Assessment/Safe Manager Contractor Process;

• Issuance of Planning Guide (Mirrors stages of Province's Relaunch Plan);

• Status of city recreation courts, playgrounds, dog parks, garage sales, and the reopening of the Gun Club; and

• Directors of Emergency Management working with Chief Medical Officer for further guidance as required.

M. Boyd also reported on the Community Stakeholders Meeting held today, and noted that there were no spikes in provincial fires or non-compliance of health orders in Alberta over the long weekend. M. Boyd responded to questions from Council.

C-7 Support Grande Prairie's Proposal to AUMA to Increase the Cellular 911 Levy.

Mayor Mayer spoke to the Support Grande Prairie's Proposal to AUMA to Increase the Cellular 911 Levy Report.

Inspector John Corbett, and Communications Manager Tanya Van Petten, Camrose Police Service, presented the request to have Council support the resolution being brought forward by the City of Grande Prairie at the fall AUMA Convention to increase the cell phone levy from $0.44 to $0.97 per month.

Mayor Mayer thanked Inspector John Corbett and Tanya Van Petten for their presentation.

MOTION #296/20 Moved by Ofrim - seconded by Wood that City Council's AUMA

representative attend the fall AUMA meeting and vote to support the resolution brought forward by the City of Grande Prairie to increase the cell phone levy from $0.44 to $0.97 per month.

CARRIED

C-2 Rescind Motion #478/19 and #120/20.

Mayor Mayer spoke to the Rescind Motion #478/19 and #120/20 Report.

Page 2 of 7

AGENDA ITEM A.2.




MOTION #297/20 Moved by Hycha - seconded by Lindstrand that Council rescind Motion #478/19 and #120/20 due to the mass gathering concerns of

COVID-19.

CARRIED

C-3 2020 Big Valley Jamboree.

Mayor Mayer spoke to the 2020 Big Valley Jamboree Report, and advised that the report was for information purposes.

C-4 Bylaw 3118-20 - Animal Control Bylaw.

Mayor Mayer spoke to the Bylaw 3118-20 - Animal Control Bylaw Report. He noted that Section 3(g) is missing the word "has" and that Section 12. appears to be missing the word "not" after "any Dog that has".

Councillor Hoveland advised of her concerns with some the definitions (Guide Dogs, Service Dogs, Disabled Person, and Emotional Support Animals), and felt that they require some clarity. M. Boyd, City Manager, clarified how the Province distinguishes between guide dogs and service dogs, and advised that Administration could have another look at the definitions. K. Isaak, Deputy City Manager, added that the definitions were taken out of the Service Dogs Act and concurred that Administration will review this and bring the bylaw back to Council.

C-5 Drill Hall Demolition - Amend Motion #385/19 (Indoor Gun Range).

Mayor Mayer spoke to the Drill Hall Demolition - Amend Motion #385/19 (Indoor Gun Range) Report.

M. Boyd, City Manager, responded to questions from Council, and advised that there will be some work done to the gun club building to make it look better.

MOTION #298/20 Moved by Hycha - seconded by Hoveland that Council amend Motion

#385/19 as follows:

"That Council approve Administration's recommendation to demolish the Drill Hall portion of the Community Centre in 2020, as outlined in Option "C" of the August 6/2019 Administrative Report".

CARRIED

C-6 Roadway Local Improvement Bylaw 3075-20 - Project #30-00967.

Mayor Mayer spoke to the Roadway Local Improvement Bylaw 3075-20 - Project #30-00967 Report, and advised that property owners have until June 2, 2020 to provide a response indicating if they are in favor of proceeding with the local improvement as already planned or moving forward with Option "B".

Page 3 of 7

AGENDA ITEM A.2.




J. Enarson, Manager, Engineering Services, responded to questions from Council regarding Option "B", and how this option would compare with the block north of this area.

Mayor Mayer advised that this report is for information at this time, and that Council will wait for the responses from the property owners.

C-8 Use of Non-Motorized Recreation on City of Camrose Water Bodies Policy.

Mayor Mayer spoke to the Use of Non-Motorized Recreation on City of Camrose Water Bodies Policy Report.

R. Poole, General Manager, Community Services, responded to questions from Council. Councillor Ofrim asked that Sub-Clause 2.2 be done in point form to make it clearer. There was some discussion on the depth of the water in Mirror Lake. M. Boyd, City Manager, advised that the water doesn't get more than a foot above the weir at any time. Mayor Mayer advised that he believes there is not a major variance in the depth of the water unless you have a drought year.

MOTION #299/20 Moved by Hoveland - seconded by Ofrim that Council adopt Policy

COMM 4.1.0 "The Use of Non-Motorized Recreation on City of Camrose Water Bodies" effective immediately.

CARRIED

C-9 Boys and Girls Club Lease Extension Request.

Mayor Mayer spoke to the Boys and Girls Club Lease Extension Request Report.

MOTION #300/20 Moved by Lindstrand - seconded by Hycha that Council approve of

extending the Boys and Girls Club Lease in the Recreation Centre (Meeting Room 2205 and 2206) for 3 years commencing October 1, 2020 and ending on September 30, 2023, as per their request of May 8, 2020.

CARRIED

C-10 Committee of the Whole Council Meeting of June 1, 2020.

Mayor Mayer spoke to the Committee of the Whole Council Meeting of June 1, 2020 Report, and asked Council for their input on having the June 1, 2020 Regular Council Meeting in Council Chambers.

Council discussed reverting back to having Council Meetings in the Council Chambers. M. Boyd, City Manager, advised that the provincial restriction permits no more than 15 people at an indoor location, and as such, the meeting would have to be closed to the public. He added that we would still require technical support from IT Services, and that staff would be limited in

Page 4 of 7

AGENDA ITEM A.2.




attending except for himself. M. Boyd stated that it would be easier to manage the meeting by holding it entirely through one means, and that he leaning to the side of safety.

Council concurred that Council Meetings continue to be held electronically for the next meeting or two, and then revisit it at that time.

MOTION #301/20 Moved by Lindstrand - seconded by Stasko that Council cancel the

Committee of the Whole Council Meeting scheduled for June 1, 2020, and that Administration post notice; and

That the Regular Council Meeting to be held on June 1, 2020 be held by teleconference.

CARRIED

C-11 Chamber of Commerce - Request to Use Funds for Virtual Non-Jaywalkers Event (Verbal).

Mayor Mayer advised that Council received a letter yesterday from the Camrose Chamber of Commerce regarding the following items:

• Inquiring if they should return the $7,000 they received from the City for parades in 2020 or defer to 2021; and

• Request to use $2,000 of the $7,000 to advertise a Virtual "Non-Jaywalkers" event to allow the business community the opportunity to sell the stock they have purchased in anticipation of Jaywalkers.

MOTION #302/20 That the Chamber of Commerce be allowed to spend up to $2,000.00 of the $7,000.00 (funds allotted for parades in 2020) to promote the Virtual "Non-Jaywalkers" event, and that the Camrose Chamber of Commerce retain the remaining funds of $5,000.00 for 2021 for parades during that year.

CARRIED

D CONSENT AGENDA:

D-1 Fire Monthly Report of April, 2020.

D-2 Building Inspection Monthly Report of March and April, 2020.

D-3 Mayor Mayer's Letter - University of Alberta Program Closures in

Camrose.

D-4 Camrose and District Support Services Meeting Minutes - January 20,

2020.

Page 5 of 7

AGENDA ITEM A.2.




D-5 Emergency Advisory Committee Meeting Minutes - April 9, April 23, and April 30, 2020.

MOTION #303/20 Moved by Stasko - seconded by Hoveland that the items presented in

the May 19, 2020 Consent Agenda be received for information:

- Fire Monthly Report of April, 2020.

- Building Inspection Monthly Report of March and April, 2020.

- Mayor Mayer's Letter - University of Alberta Program Closures in

Camrose.

- Camrose and District Support Services Meeting Minutes - January 20,

2020.

- Emergency Advisory Committee Meeting Minutes - April 9, April 23,

and April 30, 2020.

CARRIED

MOTION #304/20 Moved by Stasko - seconded by Hycha that Council move to Closed Session at 6:16 p.m. to discuss the following:

- Land Matter - Railway Junction Intermunicipal Area Structure Plan

Servicing Options - FOIP Section 24(1).

- Intermunicipal Collaboration Framework (ICF) Negotiations - FOIP

Section 24(1).

CARRIED

E CLOSED SESSION:

E-1 Land Matter - Railway Junction Intermunicipal Area Structure Plan Servicing Options - FOIP Section 24(1).

E-2 Intermunicipal Collaboration Framework (ICF) Negotiations - FOIP

Section 24(1).

The only Administrative Members in attendance for this closed session agenda item were M. Boyd, City Manager, and K, Isaak, Deputy City Manager.

MOTION #305/20 Moved by Stasko - seconded by Lindstrand that Council return to open

meeting at 7:39 p.m.

CARRIED

F ADJOURNMENT:

F-1 Adjournment of the Regular Council Meeting #9 held May 19, 2020.

Mayor Mayer declared the Regular Council Meeting adjourned at 7:40 p.m.

Page 6 of 7

AGENDA ITEM A.2.




MAYOR

DEPUTY CITY MANAGER

Page 7 of 7

AGENDA ITEM A.2.


City of Camrose

Administrative Report

To: Camrose Emergency Advisory Committee Date: June 1, 2020 From: City Manager / Director of Emergency Management Re: Director of Emergency Management Update RECOMMENDATION: THAT the Committee receives this report for information and provides ongoing direction. BACKGROUND: On March 15, 2020, the City of Camrose activated its Emergency Coordination Centre (ECC). This step was taken in order to ensure business continuity in light of the COVID-19 pandemic. The City of Camrose declared a State of Local Emergency (SOLE) on Sunday, March 22, 2020. The SOLE helps ensure the City can maintain essential services and deploy necessary staff and resources to protect the health and safety of the citizens of Camrose. The SOLE also allows the City of Camrose to use any and all measures at our disposal to enforce the advisories of the Province. STATUS UPDATES:

Staffing

Continuing to monitor closely. No concerns at this time.

Working with the union on scheduling concerns.

Planning in progress for the eventual return to single crew operation and fewer staff

working from home.

Some staff remain in lay off or with reduced hours depending on department workload.

PPE

No major concerns at this time. Weekly inventory checks and forecasting in progress.

General

ECC Status - The ECC has been active for over 60 days, however meeting frequency has reduced from twice-daily initially, to daily, to three times per week, to a current level of twice per week. Consideration is being given to formally standing down the EEC when the Province declares phase 2 of its relaunch, assuming that at that time there is no increased level of concern locally or regionally.

SOLE Status – Given the declining incidence of new cases of COVID 19 in the province

(and currently less so in our central region), the SOLE is not a necessity in the City of

Camrose at this time. If non-compliance with public health measures becomes an issue

AGENDA ITEM C.1.

Director of Emergency Management Update. of 58

or other extraordinary powers are required, the SOLE can be declared promptly. The

Emergency Advisory Committee could considering cancelling the SOLE if desired.

Health and Safety Gap Analysis – An analysis is in progress in order to determine if there

are any holes in our hazard assessments and work procedures as a result of the changes

implemented due to the pandemic. We had previously implemented a communicable

disease hazard assessment across all departments and also have included a safe

management of contractor’s procedure.

Reopening Planning Guide – This guide is being used to help identify when all the various

restrictions (internal and external) can be relaxed and when certain services will be

reopened. This document is under continual review and update.

Provincial Director of Emergency Management – Weekly Call Updates

Ongoing work on the production of sector specific guidance documents in conjunction with

the Chief Medical Officer of Health’s (CMOH) office. Additional guidance documents are

being added daily.

Directing inquiries to the Alberta BizConnect website.

Outdoor Recreation

Playgrounds – All playgrounds are now open with precautionary signage / restrictions in

place. The responsibility to sanitize lies with the users.

Courts – All courts are now open with precautionary signage / restrictions in place.

Dog Parks – All dog parks are open with precautionary signage / restrictions in place.

Gun Club – Open with a documented plan in place and to address the specific guidelines

from the CMOH.

Garage Sales

Currently prohibited by Council motion until July 3. This is consistent with most

municipalities.

Library

Currently closed. New guidance documents are being considered to allow for their

reopening during the stage 2 of the province’s relaunch plan.

Transit

Camrose Community Bus – In operation with restrictions.

Camrose Connector – Working with the province and Red Arrow on options to relaunch

this service.

Recycling

Centra-Cam plans to reopen as of June 1.

IMPLICATIONS:

Dependant on direction from Council

AGENDA ITEM C.1.


ATTACHMENTS:

None

SUBMITTED BY: Malcolm Boyd, City Manager / Director of Emergency Management

AGENDA ITEM C.1.


City of CamroseAdministrative Report

To: Mayor and Council Date: June 1, 2020

From: Manager of Treasury Operations

Re: Borrowing Bylaw 3096-20 Local Improvement Project

RECOMMENDATION:

That Council consider giving second and third readings to Borrowing Bylaw 3096-20.

BACKGROUND:

Local Improvement Borrowing Bylaw 3096-20 was brought forward for first reading on April 20,2020, and is now being brought forward for second and third readings. This Borrowing Bylaw isrequired for Local Improvement Bylaw 2988-18 which has received first, second, and thirdreadings. The maximum amount of borrowing totals $27,014 and will have minimal impact on thedebt limit.

Based upon section 263(2) of the Municipal Government Act, Borrowing Bylaw 3096-20 requiresadvertising. This advertising requirement has been met since being brought forward for firstreading.

MUNICIPAL DIRECTIVES:

None.

IMPLICATIONS OF RECOMMENDATION:

Borrowing will be approved and Administration will have the ability to borrow the funds grantedby this Bylaw which has been given three readings.

ATTACHMENTS:

Borrowing Bylaw 3096-20

SUBMITTED BY:

Darren LockhartManager of Treasury Operations

AGENDA ITEM C.2.

Bylaw 3096-20 - Borrowing Bylaw. of 58

Mayor DeputyCityManager

Page 1 of 2

BYLAW NO. 3096-20

OF THE CITY OF CAMROSE

(hereinafter referred to as “the Municipality”)

IN THE PROVINCE OF ALBERTA

This Bylaw authorizes the Council of the Municipality to incur indebtedness by theissuance of a debenture in the amount of $27,014 for the purpose of financing theconcrete monolithic curb, gutter, and walk 48 Avenue Service Road Upgrades localimprovement project.

WHEREAS:

The Council of the Municipality has decided to issue a bylaw pursuant to Section 263 of theMunicipal Government Act to authorize the financing, undertaking, and completion of theconcrete monolithic curb, gutter, and walk 48 Avenue Services Road Upgrades localimprovement project as described in the local improvement plan authorized by council.

Plans and specifications have been prepared and the total cost of the project is estimated to be$100,000 and the Municipality estimates the following contributions will be applied to the project:

Grants $10,000Reserves 62,986Benefiting Owners 27,014

Total Cost $100,000

In order to complete the project it will be necessary for the Municipality to borrow the sum of$27,014 for a period not to exceed 20 years, from the Alberta Capital Finance Authority oranother authorized financial institution, by the issuance of debentures and on the terms andconditions referred to in this bylaw.

The estimated lifetime of the project financed under this bylaw is equal to, or in excess ofTWENTY (20) years.

The principal amount of the outstanding debt of the Municipality at April 13, 2020 is$15,314,496.75 and no part of the principal or interest is in arrears.

All required approvals for the project have been obtained and the project is in compliance withall Acts and Regulations of the Province of Alberta.

NOW, THEREFORE, THE COUNCIL OF THE MUNICIPALITY DULY ASSEMBLED, ENACTSAS FOLLOWS:

AGENDA ITEM C.2.


Bylaw 3096-20

Mayor DeputyCityManager

Page 2 of 2

1. That for the purpose of completing concrete monolithic curb, gutter, and walk 48 AvenueService Road Upgrades local improvement project the sum of TWENTY SEVENTHOUSAND FOURTEEN DOLLARS ($27,014) be borrowed from the Alberta CapitalFinance Authority or another authorized financial institution by way of debenture on thecredit and security of the Municipality at large.

2. The amount of SIXTY TWO THOUSAND NINE HUNDRED EIGHTY SIX DOLLARS($62,986) is to be paid by Reserves, TEN THOUSAND DOLLARS ($10,000) is to be paid byGrants and TWENTY SEVEN THOUSAND FOURTEEN DOLLARS ($27,014) is to becollected by way of local improvement tax imposed pursuant to the municipality’s tax BylawNo. 2988-18.

3. The proper officers of the Municipality are hereby authorized to issue debenture(s) on behalfof the Municipality for the amount and purpose as authorized by this bylaw, namely theconcrete monolithic curb, gutter, and walk local improvement project.

4. The Municipality shall repay the indebtedness according to the repayment structure in effect,namely annual or semi-annual equal payments of combined principal and interestinstalments not to exceed TWENTY (20) years calculated at a rate not exceeding theinterest rate fixed by the Alberta Capital Finance Authority or another authorized financialinstitution on the date of the borrowing, and not to exceed EIGHT (8) percent.

5. The indebtedness shall be contracted on the credit and security of the Municipality.

6. The net amount borrowed under the bylaw shall be applied only to the project specified bythis bylaw.

7. Bylaw 3008-18 of the City of Camrose is hereby repealed.

8. This Bylaw shall come into force and effect upon the date of final passing thereof.

READ A FIRST TIME THIS 20th DAY OF APRIL AD, 2020.

READ A SECOND TIME THIS DAY OF AD, 2020.

READ A THIRD TIME THIS DAY OF AD, 2020.

______________________________ ____________________________________

MAYOR DEPUTY CITY MANAGER

AGENDA ITEM C.2.


City of Camrose


To: Mayor and Council Date: June 1, 2020 From: Communications and Economic Development Re: Downtown Camrose Development Ltd: Resignations RECOMMENDATION: THAT Georgia Wensley’s resignation from the Downtown Camrose Development Ltd. Board be accepted, effective immediately, with regret. BACKGROUND: Bylaw 2984-18 “A Bylaw of the City of Camrose to Designate the Downtown Area as a Business Improvement Area, And To Establish a Board of Directors for the Business Improvement Area” as well as Bylaw 3050-19 “A Bylaw to Amend the Downtown Camrose Development Ltd Bylaw” requires resignations to be submitted to Council for acceptance. A letter received from Downtown Camrose Development Ltd., received May 14, 2020, indicates the above member has resigned from the Board. Attachments: May 14, 2020 Letter from Downtown Camrose Developments Ltd. SUBMITTED BY: Patricia MacQuarrie Manager of Communications and Economic Development

AGENDA ITEM C.3.

Downtown Camrose Development Ltd. - Resignations. of 58

Downtown Camrose Development Ltd

5415-49 Ave, Lower Level

Camrose, AB, T4V 0N6

780-672-5191

https://downtowncamrose.com

May 14, 2020

To City of Camrose Council:

Please be advised that on May 12, 2020 at our Board of Directors meeting, the Downtown

Camrose Board made a motion and voted to remove Georgia Wensley from the Board of

Directors. This decision was made based on Georgia’s absence from 3 consecutive board

meetings.

Sincerely,

Denise Nadeau Downtown Camrose

Secretary/Treasurer

AGENDA ITEM C.3.

Downtown Camrose Development Ltd. - Resignations. of 58

City of Camrose


To: Mayor and Council Date: June 1, 2020 From: Communications and Economic Development Re: Chamber of Commerce Fee-For-Service Agreement RECOMMENDATION: That Council agree to defer $5,600 of the 2020 fee-for-service funding to the 2021 budget year. BACKGROUND: The City of Camrose has an agreement with the Camrose and District Chamber of Commerce for the Chamber to provide the Visitor Information Services on behalf of the City at the Bill Fowler Center. Due to COVID-19, the Chamber was forced to close the facility and has been unable to provide the full services as outlined in the agreement. As with other organizations operating on a fee-for-service basis, City Administration is recommending that the fee be reviewed for the period of time where the service was not performed. The City provides a one time payment to the Chamber at the start of the year so the Chamber has requested that rather than returning any sum of unearned revenue, that the sum be deferred until next year and reduce the 2021 fee by the amount carried forward. The Chamber of Commerce Executive Director has estimated that the fee for the level of service that has not been provided is approximately $5,600 for 2020, estimated on 9 weeks closure. The annual fee-for-service total is $41,500. Attachments:

1. May 26, 2020 Letter from Camrose and District Chamber of Commerce.

SUBMITTED BY: Patricia MacQuarrie Manager of Communications and Economic Development

AGENDA ITEM C.4.

Chamber of Commerce Fee-For-Service Agreement. of 58

5402 48 Avenue Camrose, Alb erta T4 V 0J7 Phone: 780 -672-4217 Fax: 780-672-1059 admina@c amrosechamber.ca

“The C amros e & Distr ict Chamber of Commerc e is a strong collective vo ice co mmitt ed to fostering a prosperous, vibrant and d ynamic business Community.”

Camrose Chamber of Commerce Visitor Information Centre Funding

City of Camrose Council,

Re: Camrose Visitor Information Centre $40,000.00 Annual Fee for Service Allocated

Based on this year’s circumstances, the fees work out as below. I would normally hire an addi-

tional student to assist with event planning, events in the community, and the Pop-up Visitor

Information kiosk. Depending on AHS restrictions, I may still offer Pop-up Visitor Services at

Micquelon Lake in order to bring visitors into our community.

2020 VIC staff expenses:

June 1st– August 31st – Extended hours – Open 70 hours per week = 2 staff @ 35. Hours x

$16.00 per hour = $14,560.00 plus $1500.00 assistance, supervision and regional training by

Chamber staff = $16,560.00

VIC-Chamber Staff expenses:

Sept 1st – May 15th Open 40 hours per week x 39 weeks x $21.00 per hour = $23,440.00 =

$600.00 per week

# of weeks closed = 9 x $600.00 = $5400.00

Tourism work done during closure: Brochures ordered & picked up

To my best estimate, the Camrose Chamber of Commerce may be required to return or defer

$5000.-$5600.00 to the City of Camrose

Sharon Anderson, Executive Director

AGENDA ITEM C.4.

Chamber of Commerce Fee-For-Service Agreement. of 58

City of Camrose


To: Council Date: June 1, 2020 From: Municipal Engineer – Infrastructure & Planning Re: Recycle Depot Update RECOMMENDATION: THAT Council receives this report as information. BACKGROUND: The March 30, 2020 Council report:

Identified the schedule of the impacts of COVID-19 on the Recycle Depot operations. The facility was closed entirely to the public on March 23.

Included Bylaw 3113-20, the purpose of this bylaw was to temporarily suspend the collection of the recycling fee while the Recycle Depot was closed to the public. This suspension started April 1 and will end when the Recycle Depot reopens or Council determines otherwise.

Inclusion of a rate reduction for Camrose County based on the number of days the facility is closed be included in the new agreement in development.

Since the report a number of things have taken place:

Access to the site was closed during the COVID-19 situation. The City Manager approved the installation of gates at the two entrances to the Recycle Depot. There is some landscaping and minor fence work outstanding.

Administration in coordination with Centra Cam have developed a plan for the Recycle Depot to resume limited operation on June 1. As a result, the collection of the recycling fee will resume June 1.

To ensure compliance with AHS physical distancing and maximum gathering requirements, the new temporary operating hours (Monday – Friday, 8 AM – 4 PM) were determined by Administration in collaboration with Centra Cam. These shortened hours will allow public assess only when Centra Cam staff are present so that Centra Cam can monitor and ensure compliance with AHS requirements. This will also allow for a gradual start-up of the facility rather than overloading it with all the recyclables that people have been saving.

The option of closing the organics collection area at the Recycle Depot was presented to City Council at the Waste Management Master Plan Workshop earlier this year. Originally, the idea of this collection area was to provide a location where residents could drop off organics, rather than hauling this material directly to the landfill. However, once the residential organic curbside collection began in 2016, the need for this location at had diminished. Based on site observations and discussions with Centra Cam, Administration believes that contractors are now the main users of this organics collection area. The contractors are able to take this material to the organics area at the

AGENDA ITEM C.5.

Recycle Depot Update. of 58

landfill for free. By closing the organics disposal area at the recycle deport, the City will save approximately $9,000 / year, as the Public Works crews will no longer have to clean, load and haul this material to the landfill. An additional benefit to this change is the reduction of odours for neighbouring residents and businesses.

Paper products and cardboard have always been allowed in the organics carts in small amounts. When the Recycle Depot closed in March, the City allowed any amount of paper products and cardboard to be put in the organics carts as a way of diverting these materials from the landfill. However, once the Recycle Depot reopens on June 1, Administration will ask residents to recycle their paper products and cardboard as much as possible instead of putting these in the organics carts in great quantities. Recycling of paper and cardboard reduces the demand for new trees to be used in paper and cardboard production.

Commercial composting of the cardboard at the landfill will not be allowed as of June 1. The material will be directed back to the Recycle Depot. Loads determined too contaminated for recycling will still be accepted at landfill.

When the Recycle Depot reopens, all of the previously accepted material (except for organics) will once again be accepted at the Recycle Depot.

Prior to Recycle Depot closure, all materials for recycling were sent to markets for recycling, no matter the cost. No recyclable material ready for market was landfilled. With changing commodity prices for certain materials, Administration is planning to review the cost-effectiveness of recycling all of the previously recycled materials, and may be providing Council with recommendations related to the acceptance of materials that are no longer cost-effective to recycle. This review will happen over the next few months, which will also allow Administration and Centra Cam to see how demand for certain recycled materials might change in a COVID-19 environment.

The City and County continue work on developing a new recycling agreement. The County has recently provided feedback on the draft agreement, which Administration is currently evaluating.

Design of the hard surfacing improvements at facility is nearly complete (capital project #643). Construction will occur this summer and may result in another temporary closure. This is still to be determined.

NEXT STEPS:

Evaluate the operation of the facility and determine when the facility can return to normal operating hours.

Continue to watch the recycling markets to determine if changes to material accepted are required.

Continue County recycling contract negotiation. Contract expected for signatures by July 1.

MUNICIPAL DIRECTIVES: - Bylaw 3066-19 Annual Fees and Charges Bylaw - Bylaw 3113-20 Temporary Removal of Recycling Fee IMPLICATIONS OF RECOMMENDATION: None at this time.

AGENDA ITEM C.5.


ATTACHMENTS: None at this time. SUBMITTED BY: Greg Lewin, P.Eng. Municipal Engineer

AGENDA ITEM C.5.


City of Camrose



From: General Manager - Financial Services

Re: Property Tax Payment Alternatives after September 30, 2020

RECOMMENDATION:

THAT Council receive the following report for information and provide direction to Administration.

BACKGROUND: On May 4, 2020 Council gave three readings to Bylaw 3117-20 to amend the City of Camrose Tax Penalties and Incentive Allowance on Tax Prepayments Bylaw 3114-20. Practically, as a result of the amendment the following has occurred and/or will occur in the future with respect to 2020 property tax billing and collection:

Property tax notices will have been sent out during the third week of May, 2020 as usual The due date noted on the notices remains June 30, 2020 Penalties will be waived on all property tax amounts owing (both 2020 and prior years)

until September 30, 2020 Penalties incurred prior to the amendment have not been waived or canceled Waiving of penalties will apply to all types of properties – both residential and non-

residential Property owners are encouraged to pay by June 30, 2020 if they are able to

Administration has reviewed a number of alternatives to collect payment after September 30, 2020 in order to be able to respond to ongoing inquiries from property owners. Option 1: No additional actions or motions to be made All amounts owing would be due on September 30, 2020 and penalties would start to be applied on October 1, 2020 for balances outstanding as of September 30, 2020. Penalties would be applied at a rate of 1.5% per month. Option 2: Extend the date for which penalties are deferred Council could consider approving an amending bylaw to extend the date from September 30, 2020 to a date in the future. This would mean that there would be no penalties for customers until the date determined by Council. The penalties charged on property taxes have been historically around $15k per month during the months whereby 1.5% penalty is charged.

AGENDA ITEM C.6.

Property Tax Payment Alternatives after September 30, 2020. of 58

Option 3: Set up payment plan for individual property owners and allow for payment of all amounts outstanding over remainder of 2020 Provide customers with the ability to pay their outstanding balance over the remainder of 2020 subject to the customer registering for the TIPP program (“Tax Instalment Payment Plan) via direct debit. Registration would be required prior to September 30, 2020. The TIPP program would effectively require equal monthly instalments over the remainder of 2020. No penalties would be applied to the outstanding balance in this scenario. In this instance, the City would not require the customer to “catch up” payments assuming a 12 month payment plan as is the current requirement. For example, the current TIPP program would require a customer that signed up to start in June under the TIPP program with a total outstanding balance of $12,000 to pay $5,000 initially to cover January – May and thereafter $1,000 per month would be withdrawn from their account. Administration is proposing that for 2020 we would set up the customer for $1,714.29 to be withdrawn from their account for every month from June through December ($12,000 divided by 7 months = $1,714.29 per month). If a customer joins the TIPP program as noted above and defaults on a payment, the individual will be taken off of the TIPP program and the full amount will be due immediately and penalties will be applied from that date forward. The customer would not be able to re-apply for the TIPP program in 2020. If property owners do not pay in full by September 30, 2020 or join the TIPP program as noted above, penalties will apply starting on October 1, 2020. The financial software program provides the City with the ability to complete this process without a significant increase in administrative time required. In addition, it could result in additional customers signed up for the TIPP program in the future which generally help ensure collection of taxes over the long-term. Other information and considerations The City collects approximately $33.5 million via property taxes plus amounts for local improvements. Of this amount approximately $7.5 million is collected for the Alberta School Foundation Fund. Approximately $1.2 million has historically been collected on a monthly basis via the TIPP program; this amount has decreased to approximately $1.0 million during the last two months. In addition, the City collects approximately $1 million in January every year as a result of the program that provides property owners with a 1.5% credit if payment is made prior to January 31st. In general, the long-term risk for credit default on property taxes is low. Collection procedures have improved and if the regulations with the Municipal Government Act are followed by the City, there should be little risk that any amounts owing would not be collected eventually through a tax sale. In addition to lost income due to no penalties, the City of Camrose would lose some investment income on cash not received. However, interest rates are low and the loss would be estimated to be equal to an annual rate of 1.1% – 1.3% on any funds not collected. Administrations Recommendation Administration recommends implementation of Option 3 due to the relatively low risk and low cost of providing the relief for property owners.

AGENDA ITEM C.6.



N/A


Depending upon the direction of Council, Administration will bring the required bylaw amendments to the June 15, 2020 Council meeting.

ATTACHMENTS:

None

SUBMITTED BY:

Travis Bouck General Manager, Financial Services

AGENDA ITEM C.6.


City of Camrose



From: General Manager - Financial Services

Re: Utility Accounts and Accounts Receivable amounts owing after June 30, 2020

RECOMMENDATION:

THAT Council receive the following report for information and provides direction to Administration.

BACKGROUND: On March 22, 2020 Administration provided Council with a report to possibly waive penalties on outstanding amounts for utilities (water, wastewater, recycling, waste collection) as well as accounts receivable (tenants, landfill accounts, business licenses, facility rentals and other sundry accounts) and waiving nonsufficient funds (NSF) fees. The time period suggested was through to June 30, 2020. Council passed motions and/or bylaws waiving the fees noted above through June 30, 2020. As we approach June 30, 2020 Administration has evaluated alternatives that may be considered upon the expiration of the waived fees starting on July 1, 2020. Administration recommends that the charges for NSF be in effect from July 1, 2020 and that Council consider the four alternatives below with respect to utility account balances and accounts receivable balances. Option 1: No additional measures – 1.5% penalty monthly after June 30, 2020 All outstanding amounts would be subject to a 1.5% penalty starting July 1, 2020. Accounts receivable balances outstanding are assessed a penalty on a monthly basis generally 2 days after the prior month end. No penalties are to be assessed for amounts outstanding through June 30, 2020 based upon the motions passed by Council. As a result, outstanding amounts for accounts not including utilities would first be applied a penalty on August 2nd for balances outstanding as of July 31, 2020. The penalty would be equal to 1.5% of the balance outstanding. Utility accounts are billed in two billing cycles – one on the 6th of the month and one on the 20th of the month. The following summarizes the billing cycles, due dates and penalty dates for an example month of July, 2020:

AGENDA ITEM C.7.

Utility Accounts and Accounts Receivable Amounts Owing after June 30, 20... of 58

Cycle Billing Date Due Date Penalty Applied

Date

Penalty on Balance as of

Date Cycle 1 July 6, 2020 August 1, 2020 July 5, 2020 July 5, 2020 Cycle 2 July 20, 2020 August 16, 2020 July 19, 2020 July 19, 2020

Under Option 1, penalties would start on July 5, 2020 for Cycle 1 and July 19, 2020 for Cycle 2 and would be due for payment on August 1, 2020 and August 16, 2020 respectively. The penalties would be equal to 1.5% of the outstanding balance. Option 2: Reduce penalty rate temporarily Council could consider that the default 1.5% monthly penalty amount be reduced for utility accounts and/or receivable accounts for a period of time. Possible suggestions may be to have the penalties applied over a period of time: July 1 – September 30, 2020 0.5% (effective annual rate of 6.2%) October 1 – December 31, 2020 1.0% (effective annual rate of 12.7%) January 1, 2021 and forward 1.5% (effective annual rate of 19.7%) Option 3: Extend the waive penalty deadline from June 30, 2020 to a date in the future Council could consider extending the motions originally made on March 22, 2020 to a date in the future. This would mean that there would be no penalties for customers until the date determined by Council. It is estimated that this would cost approximately $3k per month in lost revenues in comparison to historical levels. Option 4: Set up individual payment plans for customers Provide customers with the ability to pay the June 30, 2020 balance outstanding over a period of time (possibly 6 months). Administration has contacted Serenic, the financial system provider, regarding the ability to manage this process effectively. Unfortunately, the software provider does not have a solution to allow for this and any arrangements and the tracking of payments would need to be completed manually. Development of this functionality would not be able to be completed in a timely or cost effective manner. The City of Camrose has approximately 7,400 utility accounts. Assuming that approximately 10-15% of the accounts would elect to join the payment plan alternative, it would require manually registering and tracking approximately 700 – 1,000 accounts. Based upon estimations it would require approximately 143 staffing work days to administer the registration of the payment and approximately 12 staff work days on a monthly basis to track payments, non-payments and follow up with customers. Administration would not recommend payment plans for Accounts Receivable balances other than utility accounts.

AGENDA ITEM C.7.


Unfortunately, due to system limitations and the amount of additional manual labor required, Administration would not recommend Option 4. Other information and considerations Utility accounts balances have increased from $928k in January, 2020 to $1,068k in May, 2020. The amounts that are in excess of 60 days overdue have increased by 383% from $24k to $92k. This does signal that some customers have taken advantage of the fact that penalties have been waived during this period of time and there may be some customers that will have a relatively large amount owing as of June 30, 2020. Accounts Receivable balances have increased from $192k in February, 2020 to $372k in May, 2020. The majority of the increase is related to one invoice for development fees in excess of $200k that remains outstanding as of the date this report was written. The aging of amounts owing has increased as the balance over 120 days has increased from approximately $27k to $60k from February to May, 2020. Annually the City of Camrose will collect approximately $3k per month as a result of penalties on utility accounts and accounts receivable amounts owing. Any extension of the current amendments waiving the penalties would impact the financial results of the City for the remainder of 2020. Uncollected amounts represent a risk for the City of Camrose and may have an additional financial impact for the City. The following receivables represent varying levels of risk:

Accounts receivable (sundry, etc.) HIGH RISK o generally no deposit on hand and not secured by specific assets

Utility accounts receivable – tenant MEDIUM RISK

o generally a deposit on hand but may not be sufficient given the fact that a number of months have passed and no recourse is enforceable on the property owner

Utility accounts receivable – owner LOW RISK

o Any outstanding amounts can and shall be transferred to the property and collected through the routines allowed within the Municipal Government Act; collection routines have improved and no properties currently exist within the City of Camrose whereby it is estimated that the amount of taxes owing exceeds the market value of the property

The City of Camrose does not have the ability to summarize the balances owing for utility accounts which splits the balance for owner accounts and tenant accounts. Administration estimates that of the 7,400 accounts approximately 500 of them relate to tenant accounts. Changes to Collection Procedures: Currently no reminders or statements are sent out to customers for balances owing as a result of the waiving of the penalties from March 22 – June 30, 2020. Dependent upon the direction provided by Council it may be that statements, reminders and other collection procedures will resume after June 30, 2020. Administrations Recommendation:

AGENDA ITEM C.7.


Administration recommends that Option 1 be implemented in order to secure the long-term financial interests of the City.


N/A


Depending upon the direction of Council, Administration will bring the required bylaw amendments to the June 15, 2020 Council meeting.

ATTACHMENTS:

None

SUBMITTED BY:

Travis Bouck General Manager, Financial Services

AGENDA ITEM C.7.


City of Camrose


To: Mayor and Council Date: June 1, 2020 From: Legislative Services Coordinator Re: June 15, 2020 Committee of the Whole Council Meeting and Council Meeting Format RECOMMENDATION: That Council determine the status of the Committee of the Whole Council Meeting to be held on June 15, 2020, and the format for holding future Council Meetings. BACKGROUND: Due to COVID-19, Council has been conducting the Regular Council Meetings via electronic means, and cancelled Committee of the Whole Council Meetings due to the presentation format of these meetings. As the next Committee of the Whole Council Meeting is scheduled for June 15, 2020, Administration is seeking Council’s input on the status of the upcoming meeting. At this time, Administration is also bringing back the matter to Council regarding the format for holding future Council Meetings. At the May 19, 2020 Regular Council Meeting, there was discussion on reverting back to holding Council Meetings in the Council Chambers. However, after further discussion on this at that meeting, Council concurred that Council Meetings continue to be held electronically for the next meeting or two, and then revisited. Should Council decide to revert back to holding their meetings in Council Chambers, Administration is recommending that the only administrative members present would be the City Manager and the Legislative Services Coordinator. The remaining Administrative Members would continue to take part in Council Meetings through WebEx. The public would continue to access the Council Meetings as they have been throughout the pandemic via live broadcasting on the City’s website. MUNICIPAL DIRECTIVES: If Council decides to cancel the June 15, 2020 Committee of the Whole Council Meeting a notice of cancellation will be posted as per section 5.3 of the Council Meeting Procedures Bylaw 3038-19. SUBMITTED BY: Jenny Wallace Legislative Services Coordinator

AGENDA ITEM C.8.

June 15, 2020 Committee of the Whole Council Meeting and Council Meeting... of 58

City of Camrose


To: Mayor and Council Date: June 1, 2020 From: Deputy City Manager Re: Bylaw 3118-20 – City of Camrose Animal Control Bylaw RECOMMENDATION: That Council consider giving three readings to Bylaw 3118-20 the “City of Camrose Animal Control Bylaw.” BACKGROUND: Council reviewed the attached bylaw at the May 19, 2020 Regular Meeting of Council. As a result of the review a question was raised around “emotional support dogs” and why they were not be ing considered under the “service dog” definition. After further consultation, it has been confirmer that “emotional support dogs” are not included under either the Service Dog Act or the Guide Dog Act due to the fact that they do not have any formal training nor do they perform any specific tasks. Additionally there is no certification for an “emotional support dog”. Emotional Support Animals (ESA) do have rights that normal pets do not. For instance, an ESA has access to almost all types of housing regardless of no-pet policies. ESA’s are protected under the Fair Housing Act so that they can live with their owners. Also, an ESA is allowed to fly with their owner in the cabin of any airplane. They are protected under the Air Carrier Access Act for in cabin travel. Any individual who has an ESA must carry a valid letter from a psychiatrist or a therapist. It was also clarified that under the Service Dog Act, individuals with non-visible disabilities such as post traumatic stress disorder (PTSD) and epilepsy are eligible for actual Service Dogs. IMPLICATIONS OF RECOMMENDATION: Upon adoption of this Bylaw applicable facilities will be appropriately signed to reflect the bylaw. ATTACHMENTS: Bylaw 3118-20 “City of Camrose Animal Control Bylaw” SUBMITTED BY: Kim Isaak Deputy City Manager

AGENDA ITEM C.9.

Bylaw 3118-20 - Animal Control Bylaw. of 58

Mayor Deputy

City Manager

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BYLAW 2952-173118-20 OF THE CITY OF CAMROSE

PROVINCE OF ALBERTA A BYLAW OF THE CITY OF CAMROSE IN THE PROVINCE OF ALBERTA TO PROVIDE FOR THE LICENSING AND CONTROLLING OF DOGS AND CERTAIN

CONTROLS OF CATS WITHIN THE SAID CITY. WHEREAS the Municipal Government Act, being Chapter M-26 of the Revised Statutes of Alberta 2000 and amendments thereto, provides that a Council may pass Bylaw s for

municipal purposes respecting the safety, health and w elfare of people and the protection of people and property, w ild and domestic animals and activities in relation to them, and the regulation, prohibition and licensing thereof;

AND WHEREAS the Council of the City of Camrose deems it advisable to pass a Bylaw for the licensing and controlling of Dogs, and further, certain control of Cats w ithin the City of Camrose;

NOW THEREFORE the Municipal Council of the City of Camrose duly assembled enacts as follow s: TITLE

1. This Bylaw may be cited as “The Animal Control Bylaw ”. PURPOSE

2. The purpose of this Bylaw is to establish a system of licensing and control w ith

respect to Dogs w ithin the City of Camrose, and further to provide certain controls for Cats w ithin the City of Camrose.

DEFINITIONS 3. In this Bylaw unless the context otherw ise requires:

(1) “Abandon” means for an Ow ner to release their Dog or Cat in the City or

refuse to claim their Dog or Cat from the Pound.

(2) “Altered” means a Dog that has been spayed or neutered. (3) “Assistance Dog” means any professionally trained dog, including a guide,

hearing or service dog that w orks in partnership w ith a disabled person to

increase his or her independence, safety and mobility. .

(4)(3) “At Large” means any Dog:

AGENDA ITEM C.9.


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(a) that is not being restrained by a leash, except w hen the Dog is under the control of a responsible person or Ow ner on his private property or

w ithin a designated off-leash area, in accordance w ith the provisions of this Bylaw , or

(b) that is on a leash but not under control and w hich is actually upon property other than the property in respect of w hich the Ow ner of the

Dog has the right of occupation, or (c) w hich is under the control of a person by means of a leash and w hich

causes damage to persons, property or other animals.

(5)(4) “Cat” means any male or female member of the feline family.

(6)(5) “City” means the City of Camrose.

(7)(6) “City Manager” means a person appointed by Council as the Manager of the City of Camrose or his delegate.

(8)(7) “Council” means the Council of the City of Camrose.

(9)(8) “Dangerous Dog” means a Dog of any age, including a guard Dog that has:

(a) w ithout provocation, chased, attacked or bitten any person or other

domestic animal or (b) show n a propensity, disposition or potential to attack or injure, w ithout

provocation, other animals or humans, (c) been made the subject of an Order under the Dangerous Dog Act, or

(d) threatened or created the reasonable apprehension of a threat to any person or other domestic animal.

(9) “Disabled Person” means a person w ho as any degree of disability except

blindness or visual impairment and is dependant on a service Dog.

(10) "Dog" means any animal of the Canine family, female or male of the species, intact or altered.

(11) "Dog Tag" means a numbered, metal, identification tag issued by the City for

a specific Dog. It is intended to be w orn on a collar or harness.

(12) “Emotional Support Animals” means an animal that provides comfort to a Non-Disabled Person. Since they are not trained to perform a specific job or task, they do not qualify as Guide or Service animals and do not receive the same rights or exceptions.

(12)(13) "Enforcement Officer" means a member of the Camrose Police

Service, Community Peace Officer, or any other person appointed by Council

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or the City Manager to enforce the provisions of this Bylaw .

(13)(14) “Feral Cat” means a Cat, w hich in the opinion of a registered veterinarian, is w ild in nature and show s no signs of domestication.

(14)(15) "Guard Dog" means a Dog that is trained and used for the prevention

of unlaw ful entry of a business premise in any commercial or industrial area by unauthorized persons.

(16) “Guide Dogs” means a Dog trained as a guide Dog for a blind person and

having the qualifications prescribed by the regulations. (15)(17) "Kennel" means a residential premise intended or used for the

keeping or harbouring of more than three (3) Dogs; and no more than six (6)

Dogs over the age of six (6) months. A “Kennel” does not include the premises operated by a veterinarian for the purpose of care and treatment of Dogs, the City of Camrose Pound, or any commercial operation that provides for the care and boarding of any dog not belonging to the Ow ner of the

facility.

(16)(18) “Kennel Application” means providing to the City records of the animals in the Kennel and consenting to regulations provided by the City.

Along w ith the application a fee is required as set out in the City of Camrose Annual Fees and Charges Bylaw .

(17)(19) "Kennel License" means an annual license issued w ith respect to a

Kennel that can be obtained by completing an application w ith respect to a Kennel.

(20) “New Dog/Resident License” is a license issued to an Ow ner of a Dog that

has recently moved to the City or the Dog is brand new to the City and needs a Dog license for their Dog of that current year. The fee is required as set out in the City of Camrose Annual Fees and Charges Bylaw .

(21) "Leash" means a device that attaches to a Dog for the purpose of humanely controlling or restraining the animal.

(22) "Off Leash Area" means an area designated by Council, w here Dogs,

excepting dangerous Dogs or guard Dogs are permitted to be off Leash, but under the control of the Ow ner at all times. The Off Leash Area w ill be designated w ith signage authorized by the City Manager.

(23) "Ow ner" unless the context otherw ise requires, means any person, partnership, association or corporation w ho has legal title or possession of a Dog or w ho harbours, keeps or has the care or control of a Dog, and includes

AGENDA ITEM C.9.


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temporary care or control.

(24) "Parks" or "Parkland" includes playgrounds, picnic grounds, playfields, campgrounds or any other public open space, including all bicycles, w alking or skiing trails w ithin same.

(25) "Police Service Dog" means any Dog that is employed by a Police Service for law enforcement purposes.

(26) "Pound" means a place, designated by the City Manager, w here Dogs that

have been seized shall be kept until claimed or adopted and may include Cats.

(27) "Pound Keeper" means any person appointed by the City Manager to keep a

Pound for the purpose of controlling/housing and disposing of Dogs that has been seized and may include a Pound for housing and disposing of Cats.

(28) “Service Dogs” means a Dog trained as a guide for an individual w ith visible

or non-visible disabilities and having the qualifications prescribed by the regulations.

(279) "Violation Ticket" means a summons Violation Ticket, Part 2, of the Provincial

Offences Offences Procedure Act, R.S.A 2000, c. P-34.

(2830) “Voluntary Puppy License” means a voluntary, not mandatory, license may be issued to an Ow ner for their Dog that is under 6 months old. The license fee is in accordance w ith Schedule “A” of this Bylaw .

PART I DOG CONTROL

LICENSING

4. Every Ow ner named on the City Dog license has to be at least eighteen (18) years of age.

5. Every Ow ner of a Dog, six (6) months of age or older shall license such Dog w ith

the City and pay to the City a license fee in accordance w ith the City of Camrose Annual Fees and Charges Bylaw

6. Every Ow ner of a Dog, six (6) months of age or older w ho takes up residency w ithin

the City shall, w ithin fourteen (14) days license such Dog w ith the City and pay to the City a license fee in accordance w ith the City of Camrose Annual Fees and Charges Bylaw .

7. Every Ow ner of a Dog, that is new to the City and their Dog has been declared

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dangerous in another municipality must provide documentation and license such Dog w ith the City accordingly and provide liability insurance of five hundred

thousand ($500,000) dollars for such Dog. 8. Every Ow ner of a Dog w ithin the City of Camrose, w ho fails to license such Dog by

January 31st of each calendar year, shall license such Dog w ith the City and pay to

the City an increased license fee.

9. A License shall be issued free of charge to any Ow ner of an Guide or Service Dog pursuant to the Blind Persons’ Rights Act or the Service Dogs Act and to any Police

Service Dog ow ned by the Camrose Police Service.

10. Upon licensing a Dog as required in this Bylaw , the Ow ner shall be issued w ith a metal Dog Tag that has been stamped w ith a license number and the year of such

license.

11. In the event that a Dog Tag is lost, a new Dog Tag may be issued, upon proof of license of the Dog and upon payment to the City of the fee prescribed.

12. A Dog Tag shall not be transferred from one Dog to another, or attached to any Dog

that has been licensed w ith the City. No refund shall be made for any license issued pursuant to this Bylaw .

13. Where ow nership of a licensed Dog is transferred from one Ow ner to another, the

new Ow ner shall report the ow nership change to the City how ever no additional fee w ill be charged.

14. A Dog Tag is only valid for the calendar year for w hich it is issued. 15. At all times w hen a Dog is on any property other than that of its Ow ner, the Dog Tag

issued for such Dog shall be attached to a collar or harness w orn by the Dog.

16. No person (household) residing w ithin the City of Camrose shall ow n more than three (3) Dogs older than six (6) months, at any one time, unless the Ow ner is the

holder of a Kennel License issued pursuant to this Bylaw .

17. Any person (household) w ising to operate a Kennel or ow n more than three (3) Dogs must annually obtain a Kennel License and fill out the Kennel Application,

w hich may be issued upon payment of the prescribed fee provided that the proposed Kennel first meets the requirements of all applicable law s governing Kennels, including compliance w ith the City of Camrose Land Use Bylaw . Individual Dog licenses are a separate requirement from a Kennel License. This license

should be obtained by the end of January due to the amount of Dogs in the Kennel and to assure application is current and correct information is obtained.

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18. An Ow ner of an altered Dog must provide a signed certificate, letter or receipt from a registered Veterinarian, or in lieu thereof, provide an Ow ner’s Declaration before

the Ow ner is entitled to a reduced fee for a license.

REVOCATION OF LICENSE

19. An Enforcement Officer may revoke any license issued pursuant to this Bylaw if:

(a) the applicant fails to comply w ith any condition of the license; (b) the license w as issued on the basis of incorrect information or a

misrepresentation by the applicant; (c) the license w as issued in error, or (d) the Ow ner breaches a provision of this Bylaw .

20. The Ow ner of a Dog is guilty of an offence if he or she fails to comply w ith any of the provisions of this Bylaw .

REGULATIONS

21. No Ow ner shall allow their Dog to be or to remain on any property not their ow n unless:

(a) a leash of sufficient strength to restrain the Dog, and not longer than 2.0 meters is securely attached to the Dog, and

(b) the leash is being held by a person able to restrain the Dog, or (c) the leash is securely tied to a stationary object w hich cannot be moved by

the Dog, or (d) the Dog is being exercised in a designated off-leash area.

22. No Ow ner shall allow their Dog, w hile not on their property to:

(a) bark at any person, or (b) chase any person or vehicle, or (c) attack any person, or

(d) chase or attack any animal ow ned or being kept by another person, or (e) cause any damage or nuisance thereon.

23. The Ow ner of a Dog shall forthw ith remove any defecation left by their Dog on

public property or private property other than that of the Ow ner. 24. The Ow ner of any Dog shall ensure that any defecated matter left on the Ow ner’s

property does not accumulate to such an extent that it is reasonably likely to annoy

or pose a health risk to others. 25. When a Dog is w ithin an off-leash area, the Dog must be under the control and

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direction of the Ow ner, w ho shall carry w ith them a leash not exceeding 2.0 metres in length.

26. With the exception of Service or Guide Dogs, no Dog shall be permitted or remain in

any place as prohibited by posted signage.

27. No Ow ner shall allow their Dog to bark or yelp or how l excessively or in any other manner disturb any person.

28. In determining w hether barking is reasonably likely to annoy or disturb the peace of others, consideration may be given, but is not limited to the:

(a) proximity of the property w here the Dog resides, or (b) the duration of the barking, or (c) the time of day and day of the w eek, or

(d) nature and use of the surrounding area, or (e) any effect of the barking.

29. Any Dog at large may be seized by any Dog Catcher or Enforcement Officer and

placed in a Pound as provided for in this Bylaw . 30. An Enforcement Officer may use any means necessary to capture and seize a Dog

at large provided that:

(a) no Dog shall be seized on private property w ithout the permission of the

Ow ner of said property, except in case of fresh pursuit and it is definitely know n that the property is not that of the Ow ner of the Dog, and

(b) reasonable precaution is taken to avoid causing any injury or bodily harm to such Dog.

31. Every Dog seized under this Bylaw shall, as soon as practical, be taken to the

prescribed Pound and restrained therein. 32. No person shall in any w ay interfere w ith, or obstruct an Enforcement Officer w ho

has seized or is attempting to seize a Dog at large.

33. No person shall release or attempt to release a Dog that has been seized except as

otherw ise provided in this Bylaw .

34. No Ow ner or person shall abandon their Dog or Cat w ithin the City or Pound. The Ow ner of an abandoned Dog or Cat shall be responsible for all costs/fees as outlined in the City of Camrose Annual Fees and Charges Bylaw and fines accrued in accordance w ith Schedule “A” of this Bylaw .

35. No person shall in any w ay permit a Dog to be in distress by:

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(a) causing any unnecessary physical pain to the Dog, or (b) neglecting to provide food, potable w ater, care or shelter as is necessary to

maintain the good health of the Dog, or (c) neglecting to provide the necessary treatment for a Dog suffering from

disease or injury, or (d) harassing or tormenting such Dog.

36. If a Dog is in distress and:

(a) the Ow ner does not forthw ith take steps that w ill relieve its distress, or (b) the Ow ner cannot be found immediately and informed of the Dog's distress,

an Enforcement Officer may take any action he/she considers necessary to locate the animal and relieve its distress, including taking the Dog into custody, pursuant to the Animal Protection Act.

37. Guide and Service Dogs shall be able to accompany a Disabled Person in all places w here the public is normally allow ed to go if: (a) The Ow ner maintains control over the Dog through voice, signal, physical

restraint, or other effective controls; (b) The Dog is being treated as a w orking Dog, not a pet.

37.38. If an Enforcement Officer determines that a Dog is a dangerous Dog, either through

personal observation or an investigation initiated by a complaint, he or she may in w riting:

(a) inform the Ow ner that the Dog has been determined to be a dangerous Dog,

and (b) require the Ow ner to keep such Dog in accordance w ith the provisions of

Section 37, Section 38, Section 39, and Section 40 of this Bylaw , and (c) inform the Ow ner that if the dangerous Dog is not kept in accordance w ith

the provisions of this Bylaw , the Ow ner w ill be fined, or subject to enforcement action pursuant to the Offenses and Penalties section of this Bylaw .

38.39. An Ow ner of a dangerous Dog shall:

(a) maintain in force a policy of liability insurance in a form satisfactory to the City Manager providing third party liability coverage in a minimum amount of

$500,000 for injuries caused by the Ow ner’s Dog, and (b) the liability policy shall contain a provision requiring the insurer to

immediately notify the City, in w riting, should the policy expire or be cancelled or terminated, and

(c) upon cancellation, expiry or termination of the liability policy, the Dog license is null and void.

AGENDA ITEM C.9.


Bylaw 2952-173118-20

Mayor Deputy

City Manager

Page 9 of 15

39.40. At all times w hile a dangerous Dog is on the premises of its Ow ner, the Ow ner shall: (a) either keep such Dog confined indoors under the effective control of a person

over the age of eighteen (18) years, or confined in a securely enclosed and locked pen or other structure, constructed to prevent the escape of the Dog and capable of preventing the entry of young children, and

(b) such pen shall have secure sides and a secure top, and if it has no bottom

secured to the sides, the sides must be embedded in the ground to a minimum depth of thirty (30) cm.

40.41. When any dangerous Dog is off the premises of the Ow ner, the Ow ner shall

securely muzzle such Dog, and either harness it or leash it securely to effectively prevent it from attacking or biting a person or other animal.

41.42. The Ow ner of a dangerous Dog shall take all necessary steps to ensure that such

Dog does not bite, chase or attack any person or other animal, w hether the person or animal is on the property of the Ow ner or not.

42.43. The Ow ner of a guard Dog must either keep such Dog confined indoors or confined

in a securely enclosed fenced area, constructed to prevent the escape of the Dog and capable of preventing the entry of young children. The fence shall have a minimum height of six (6) feet. The Ow ner shall post signs on the perimeter of the fence, w arning of the presence of guard Dogs. Guard Dogs w ill only be permitted in

commercial or industrial districts. 43.44. Dangerous Dogs and guard Dogs shall not be permitted in an off-leash area.

44.45. In addition to the remedies set forth in this Bylaw , if an Enforcement Officer determines that a dangerous Dog or guard Dog is not being kept in accordance w ith this Bylaw , he/she may make application for an order directing that such Dog be kept in a proper w ay by the Ow ner, seize the Dog, or that the Dog be destroyed.

DOG POUND 45.46. A Pound Keeper shall

(a) receive and impound any Dog seized under the provisions of this Bylaw , and (b) keep a record of such Dog on a form approved by the City, and (c) ensure that any Dog so impounded is provided w ith sufficient food and

potable w ater to maintain the health and comfort of the Dog, and (d) provide the services of a veterinarian, as soon as practical, for any Dog

w hich appears to be ill or injured, and (e) ensure that no Dog, w hile impounded is mistreated.

46.47. In order to protect the facility and the health and w elfare of both the Dog being

received and any other animals w ithin the facility, the Pound keeper may take the

AGENDA ITEM C.9.


Bylaw 2952-173118-20

Mayor Deputy

City Manager

Page 10 of 15

Dog to a registered veterinarian; they may examine, vaccinate and treat any Dog entering the Dog Pound.

47.48. Any Dog, w hich has been placed in a Pound, shall be kept therein for a period of

not less than three (3) consecutive days, unless claimed prior by the Ow ner or otherw ise disposed of in accordance w ith this Bylaw .

48.49. An Ow ner may redeem an impounded Dog upon payment to the City or Pound

Keeper of all fines prescribed in this Bylaw as w ell as fees outlined in the City of Camrose Annual Fees and Charges Bylaw and shall sign a Claim and Release

form. 49.50. All fees and costs, as applicable, shall be paid to the City or the Pound Keeper prior

to release to the Ow ner of any Dog.

50.51. In any case, w here a Dog is found to be ill or has been injured and it has been

determined by a veterinarian or other competent person that the Dog should be euthanized to prevent needless suffering, the Dog may be euthanized as soon as

practical. 51.52. Any Dog that has been impounded, for longer than the period of time prescribed in

this Bylaw may, at the discretion of the City and/or Pound Keeper:

(a) be spayed or neutered, micro chipped, and adopted or sold, upon payment of

all applicable fees and services, or (b) be euthanized by a Veterinarian.

52.53. No person shall purchase an impounded Dog and thereafter return it to the previous

Ow ner, unless he/she first reports his/her intention to return the Dog to such Ow ner and provides the name and address of said Ow ner to the Pound Keeper or

Enforcement Officer. 53.54. The Pound Keeper shall, if the Dog being impounded is w earing a Dog Tag or any

other identification, make a conscientious effort to notify the Ow ner that the Dog has

been impounded and give said Ow ner a reasonable period of time to claim the Dog before disposing of same.

54.55. Consistent w ith any existing agreement or contract w ith the City, the Pound Keeper

may establish procedures for the adoption of Dogs that have been kept for the minimum three (3) day period, and may establish related fees.

PART II CAT CONTROL

55.56. The Pound Keeper may receive stray Cats from the Enforcement Officer. Where the Pound Keeper does receive a stray Cat, the Pound Keeper shall:

AGENDA ITEM C.9.


Bylaw 2952-173118-20

Mayor Deputy

City Manager

Page 11 of 15

(a) Keep a record of such Cat

(b) ensure that any Cat so impounded is provided w ith sufficient food and potable w ater to maintain the health and comfort of the Cat, and

(c) provide the services of a veterinarian, as soon as practical, for any Cat w hich appears to be ill or injured, and

(d) ensure that no Cat, w hile impounded is mistreated.

56.57. In order to protect the facility and the health and w elfare of both the Cat being received and any other animals w ithin the facility, the Pound keeper may take the

Cat to a registered Veterinarian; they may examine, vaccinate and treat any Cat entering the Pound.

57.58. Any Cat w hich has been placed in a Pound, shall be kept therein for a period of not

less than three (3) consecutive days, unless claimed prior by the Ow ner or otherw ise disposed of in accordance w ith this Bylaw .

58.59. An Ow ner may redeem an impounded Cat upon payment to the City of all fees as

outlined in the City of Camrose Annual Fees and Charges Bylaw and payment to the City or Pound Keeper of all fees and services, prior to the release of the Cat and shall sign a Claim and Release form.

59.60. In any case, w here a Cat is found to be ill or has been injured and it has been determined by a veterinarian or other competent person that the Cat should be destroyed to prevent needless suffering, that Cat may be destroyed as soon as practical.

60.61. Any Cat that has been impounded, for longer than the period of time prescribed in

this Bylaw may, at the discretion of the City or Pound Keeper:

(a) be spayed or neutered, micro chipped, and adopted or sold, upon payment of all applicable fees and services, or

(b) be euthanized by a Veterinarian.

61.62. The Pound Keeper shall, if the Cat being impounded is w earing an identification collar or any other identification, make a conscientious effort to notify the Ow ner that the Cat has been impounded and give said Ow ner a reasonable period of time to claim the Cat before disposing of same.

62.63. Where a Pound Keeper receives a Feral Cat and in the opinion of a veterinarian the

Feral Cat should be euthanized, the 3 day w aiting period required by Section 56 is hereby w aived.

63.64. Consistent w ith any existing agreement or contract w ith the City, the Pound Keeper

may establish procedures for the adoption of Cats that have been kept for the

AGENDA ITEM C.9.


Bylaw 2952-173118-20

Mayor Deputy

City Manager

Page 12 of 15

minimum three (3) day period, and may establish related fees.

PART III

PART III OFFENSES AND PENALTIES

65. Where and Enforcement Officer has reasonable grounds to believe that a person has contravened any provision of this Bylaw , he or she may serve upon such person an offence ticket allow ing payment of the specified penalty as set out in Schedule “A” to this Bylaw , w hich shall be accepted by the City in lieu of

prosecution for the offence or, may Issue a Vviolation Tticket requiring a person to appear in court w ithout the alternative of making a voluntary payment or may lay an information in respect of the offence.

64.66. When a penalty is not specified under this Bylaw , a person w ho is guilty of an offence is liable to a fine not exceeding ten thousand $10,000 dollars or imprisonment for not more than six (6) months for non-payment of the fine.

65.67. The levying and payment of any penalties shall not relieve a person from the necessity of paying any fees, charges or costs from w hich he/she is liable under the provisions of this Bylaw .

66.68. A Provincial Court Judge, in addition to the penalties provided in this Bylaw , may direct or order the Ow ner of the Dog to obtain a license or to prevent such animal from doing mischief or causing a disturbance, or a nuisance complained of, or have the Dog removed from the City, or to have the Dog destroyed, or to order the Ow ner

of the Dog to comply w ith other relevant sections of this Bylaw , or in any other manner deemed appropriate.

67.69. Schedule "A”” attached hereto forms part of this Bylaw .

68.70. This Bylaw shall come into force and effect on the date of final passing thereof and

Bylaw #2952-172774/14 is hereby rescinded.

READ a FIRST time in COUNCIL this 18TH day of SEPTEMBER A.D., 202017.

READ a SECOND time in COUNCIL this 18TH day of SEPTEMBER A.D., 202017. READ a THIRD time and FINALLY PASSED this 18TH day of SEPTEMBER A.D., 202017.

Formatted: Font: 14 pt, Underline

AGENDA ITEM C.9.


Bylaw 2952-173118-20

Mayor Deputy

City Manager

Page 13 of 15

_____________________________________ MAYOR

_____________________________________

DEPUTY CITY MANAGER

AGENDA ITEM C.9.


Bylaw 2952-173118-20

Mayor Deputy

City Manager

Page 14 of 15

SCHEDULE “A”

PENALTIES

All Dogs (excepting Dangerous Dogs and Guard Dogs):

PENALTIES Voluntary FIRST OFFENSE………...……….…………………………………………………..….…$75.00 SECOND OFFENSE…………….………………………………………………………...$150.00

SUBSEQUENT OFFENSES…………………….………………………………………..$300.00 Providing a False Owner’s Declaration……….………………………………….......$300.00

Dangerous Dogs and Guard Dogs: DOG LICENSE

Failure to obtain and keep in force a dangerous or guard Dog license……………….$500.00

LIABILITY INSURANCE

Failure to maintain in force a policy of liability Insurance pursuant to Section 37 of this Bylaw . …………………………….…..…..$1,500.00

CONFINEMENT

Failure to confine a dangerous Dog or guard Dog w hen on

the premises of the Ow ner in accordance w ith this Bylaw . …………………………...$500.00 FAILURE TO SECURE

Failure to muzzle or otherw ise secure a dangerous Dog or guard Dog w hen off the premises of the Ow ner. …………………………..............$500.00

AGENDA ITEM C.9.


Bylaw 2952-173118-20

Mayor Deputy

City Manager

Page 15 of 15

SCHEDULE “A”

PENALTIES

INJURY

If a dangerous Dog or guard Dog bites or attacks a person or animal, causing injury, the Ow ner shall be subject to a fine of. ………………………..…$1,500.00

DOG RUNNING AT LARGE Permitting a dangerous Dog or guard Dog to run at

large…………………………..$500.00

SECOND OR SUBSEQUENT OFFENSES

An Ow ner w ho commits, for a second or subsequent time, any of the offences listed, the penalty shall be double the initial fine.

AGENDA ITEM C.9.


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AGENDA ITEM D.1.

Declaration - Seniors' Week. of 58

PROCLAMATION

ALSAWARENESS MONTH

WHEREAS Amyotrophic Lateral Sclerosis (ALS) is a rapidly progressive fatal motorneuron disease for which there is no cure, and from which two to three Canadians dieeach day; and

WHEREAS ALS is also known as Lou Gehrig's disease, It can strike anyone,regardless of age, gender or circumstances, requiring families to spend thousands ofdollars for specialized equipment and nursing care; and

WHEREAS recent advances in ALS research have produced promising leads; and

WHEREAS ALS has no known cause, prevention or cure for this devastating disease;

NOW, THEREFORE l, Mayor Norm Mayer, on behalf of City Council of the City ofCamrose, do hereby proclaim June 2020, as “ALS Awareness Month” to raiseawareness about Amyotrophic Lateral Sclerosis and to raise funds for research andpatient care for people living with this disease in the City of Camrose.

/Z\ 144%/?/«ZNorm Mayer, Mayor

AGENDA ITEM D.2.

Proclamation - ALS Awareness Month. of 58

Camrose Public Library Board – March 24, 2020 Meeting Minutes

Present: Elizabeth Luck (Chair), Agnes Hoveland (City Council), Trevor Miller (County

Council), Susanna Bruneau, Katherine Schwaiger, Renee Greer, Robyn Gray (Director), Cheryl

Hamel (Manager)

Absent: Krista Larocque, Julie Girard

1. Due to the rapidly escalating COVID-19 virus situation, the scheduled Board Meeting on

March 17, 2020 was cancelled – material of importance from the March 17, 2020 Agenda

can be carried over to April’s meeting. On March 15, an e-vote was held to approve the

library’s 2019 financial report. The meeting on March 24 was called to discuss the

library’s plan going forward.

2. Camrose Public Library was closed to the public indefinitely as of Sunday, March 15 due

to COVID-19 concerns. R. Gray provided the board with updates regarding what has

been done so far in response to the closure.

3. There was discussion regarding the next steps for Camrose Public Library to take. R.

Gray presented several possibilities for tasks that staff can continue to pursue while we

are closed, and the Board engaged in conversation in support of this work.

4. Unless otherwise decided over the next weeks, the next Board Meeting will take place

virtually as initially scheduled on April 21, 2020.

Adjournment – 5:55 pm.

Next regular Board meeting: April 21, 2020 at 5:15 PM

AGENDA ITEM D.3.

Camrose Public Library Board Meeting Minutes - March 24 and April 14, 20... of 58

Camrose Public Library Board – April 14, 2020 Meeting Minutes

Present: Elizabeth Luck (Chair), Agnes Hoveland (City Council), Renee Greer, Robyn Gray

(Director), Katherine Schwaiger, Julie Girard

Absent: Trevor Miller, Krista Larocque, Susanna Bruneau

1. Approval of Agenda – Motion 13/20 M/S/C R. Greer/J. Girard. Passed.

2. Board Feedback

a. K. Schwaiger – There has been talk amongst her peers about the fact that it

would be nice for the library to offer curbside pickup or some other type of

service

3. Consent Agenda - Motion 14/20 M/S/C R. Greer/K. Schwaiger. Passed.

a. Approval of Minutes of March 24, 2020 meeting

b. Items for Information

i. Letter from City Council

ii. Summaries of Staff Activities

4. Items for Decision

a. A. Hoveland moved Motion 15/20 to accept the letter from the City and

acknowledge the grant decrease of $30,000 per month, and empower our Director

to take necessary actions to address the funding decrease. S/C J. Girard. Passed.

b. It was decided to leave the next meeting at the call of the Chair, at the

recommendation of the Director. Unless decided otherwise, the regular meeting

will take place next month as originally laid out.

5. Adjournment – 6:15pm.

Next regular Board meeting: TBD, or potentially May 19 at 5:15 PM

AGENDA ITEM D.3.

Camrose Public Library Board Meeting Minutes - March 24 and April 14, 20... of 58

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Camrose Police Commission Closed and Regular Meeting Minutes - April 15,... of 58

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AGENDA ITEM D.4.


Downtown Camrose

Board of Directors Meeting

April 22, 2020

Via Zoom

1. Welcome and Call to Order

Jody McDougall called the meeting to order at 7:05am

Members Present: Jody McDougall, David Francoeur, Denise Nadeau, Harvey Nadeau

Members Absent: Nick Zarski, Dan Olafson, Devin Bonner, Debra deJong

City of Camrose: Patricia MacQuarrie

2. Meeting Protocol Reminder

Jody McDougall reminded everyone of the meeting protocol.

3. Agenda

Denise Nadeau moved to accept the agenda as presented. Motion carried.

4. March 10, 2020 Board Meeting Minutes

David Francoeur moves to accept the March 10, 2020 Board of Director Meeting Minutes as

presented. Motion carried.

5. Financial Report

Denise Nadeau presented the financial report.

Jody McDougall asks why there is a negative balance under the Farmers’ Market account.

Denise Nadeau responds that there is actually a zero balance in the Farmers’ Market account as

the amount was transferred into the Downtown Camrose Development account. The negative

balance stems from a discrepancy between the Online QuickBooks account that the market was

using and the desktop QuickBooks that Downtown Camrose uses. Denise Nadeau states that

she is uncomfortable making journal entries to remove amounts in the records and that she will

have the accountant do that when they do the year end.

David Francoeur moves to have the accountant clean up the financial records so they are more

accurate. Motion carried.

David Francoeur moves to accept the financial report as presented. Motion carried.

6. Committee Reports

a. Farmers Market Report

The Executive Committee met and made the decision that Downtown Camrose will not

host a Farmers’ Market this season. Although the Farmers’ Markets have been deemed

an essential service, each market is responsible to ensure that vendors are maintained to

ensure social distancing and that customers at the market maintain adequate social

distancing. This, combined with the fact that the majority of downtown businesses are

closed, the Executive felt that it was best to suspend the market for this season.

AGENDA ITEM D.5.

Downtown Camrose Board of Directors Meeting - April 22, 2020. of 58

Downtown Camrose will host a virtual market on Facebook where vendors will be able to

post their items, links to their own Facebook page or links to their websites. Each

vendor and customer will be responsible to arrange their own payments and pick ups.

Jody McDougall has offered Nutters as a place for items to be dropped off/picked up.

Vendors will still be required to fill out application forms to post on the Facebooks page.

b. Events Committee

As there are no events planned, the Board will take on some of the beautification

projects. The plan is to paint the Information Stands and bicycle racks within the

Downtown Area. The Board will also continue to look into lights for the trees and replace

the banner. Denise Nadeau will look into getting some ideas for the banner. David

Francoeur will contact Wideman Paint regarding paint.

7. Downtown Manager

Rebecca Topping tendered her resignation as Downtown Camrose Manager. Downtown Camrose

Development will run without a manager for the interim. Denise Nadeau will answer the phone

and respond to emails.

8. Board Direction

David Francoeur would like to see Downtown Camrose start new, if that is possible. Downtown

Camrose could take this slow time to go back to the vision and mission statement.

The survey that was sent out to the membership and made available online was unproductive.

Only 12% of the membership responded.

Patricia MacQuarrie states that she is still willing to assist with a strategic plan for Downtown

Camrose.

David Francoeur moves that we request Patricia MacQuarrie to forward information on

Strategic Planning to Downtown Camrose Board of Directors. Motion carried.

9. Next Meeting Date

Tabled

10. Denise Nadeau moves to adjourn the meeting at 8:04am

Chair Secretary

Date Date

AGENDA ITEM D.5.


AGENDA ITEM D.5.


2020-06-01 Regular Council...2020/06/01 · THE CITY OF CAMROSE A G E N D A REGULAR COUNCIL MEETING...

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Transcript of 2020-06-01 Regular Council...2020/06/01 · THE CITY OF CAMROSE A G E N D A REGULAR COUNCIL MEETING...