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2019 NCI ACADEMY STUDENT INFORMATION PACKAGE

Located in the outskirts of Lisbon in what people refer to as the “Portuguese Riviera”, the

NCI ACADEMY building is a new state of the art facility providing world class training and

education for NATO in C4ISR and Cyber in Portugal.

The NCI Academy is responsible for the delivery of NATO Approved training and education

to NATO, IO, the Nations and Partners. The NCI Academy provides individual and

collective training on NATO Communications and Information systems (C&I), including

AMDC2, supports to the Military Training and Exercise Programme (MTEP), and assistance

to NATO and National Commands preparing for NATO operations. It also provides E&T

services for internal Agency staff in support of professional and personal development, and

mission (post)-specific requirements to ensure that the Agency has the necessary skills to

meet customer requirements. A catalogue of courses outlines the numerous training and

education options provided by the NCI Academy in Oeiras, Portugal, as well as Agency

courses held in Mons, Belgium and The Hague, Netherlands.

We welcome you to the NCI Academy, and wish you a successful course.

The civic address for the NCI Academy is:

NCIA Academy

Reduto de Gomes Freire Estrada da Medrosa, 2780-070

Oeiras, Portugal

On Google Maps: Missão Militar Francesa Junto da NATO - RHQ Lisbon

https://goo.gl/maps/Qim8tyow23PCwF658

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1. WELCOME

Welcome to the NATO Communications and Information (NCI) Academy in Oeiras, Portugal. This introductory letter is intended to guide you through the transit arrangements and arrival process.

Before arrival all students accepted on to the courses should ensure that they satisfy the prerequisites as defined in the course

description. Once you have confirmed that you meet the operational requirements you are required to send an Attestation of Security Clearance from your unit security officer (sample at the end of these joining instructions) and a copy of your personal identification (ID Card, Passport, NATO ID) that you will present when you arrive to:

Oeiras.Security@ncia.nato.int

Original or copies of Personnel Security Clearance Certificates (PSCCs) are NOT to be sent. Documents are requested a minimum of two weeks in advance of the course / event you are attending.

2. YOUR ARRIVAL

What happens on your first day?

In processing takes place in the morning of the first day of training. It starts right at the reception at the main gate with the identification check. Once it is confirmed that you are on the arrivals list you will then proceed up the hill and past the parking lot towards the new

Academy building. You will enter the NCI Academy through the main entrance (just past the flags). The main auditorium is down the stairs on your right where you will receive a short briefing addressing key administrative points and emphasizing some operational aspects of being a student at the NCI Academy. Following the briefing you will be greeted by your instructor and receive a welcome package including a student badge and more in-processing information.

The student’s badge is to provide access to the building and training classroom and is to ensure that personnel can be identified in the compound as a student.

Your classes are scheduled to start at 0800hrs; students are encouraged to be at the gate no later than 0730hrs.

What do you need to bring?

Please bring with you your NATO ID card, passport or national equivalent. Also hand carry your Attestation of Security Clearance (Not your Personal Security Clearance (PSC) Certificate) as a backup if not already sent.

On the first day of the course a duty liaison officer will also be present at the main gate at 0730hrs to help address any difficulties.

Courses are scheduled between 0800hrs and 1700hrs. Lunch break and coffee breaks will be managed by the course instructors. On Friday courses are normally scheduled to end by 11:00 hours. Please ensure that your flights are booked later in the afternoon to avoid conflicts with the course schedule.

If for any reason you are unable to be on time the first day, you will need to report that to student administration office as soon as possible. Student Admin +351 21440 4444 and / or trainingadministration@ncia.nato.int

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3. SECURITY

In order for you to access the compound, a valid AMIS Card and/or other recognized Security card/badge should be used. You will need to show your identification card/badge to the guard situated at the RGF Main Entrance. As stated above, all students need to send a copy of the identification that they will present at the main gate to gain access to the compound and the Attestation of Security Clearance a minimum of two weeks in advance to the NCI Agency, Site Security Manager

(SSM), Oeiras via:

Oeiras.Security@ncia.nato.int

On the arrival day, during the in-processing, a student badge will be issued to you to use around the compound during your stay.

All student vehicles (including rental vehicles) are not allowed to park in the RGF compound. A car park for students is being constructed, however parking near the facility is currently on the street and on a first come / first served basis.

While security incidents are relatively rare, you are encouraged to adhere to the following security advice when travelling and in the area:

Exercise vigilance when in public places, or using mass transportation.

Be aware of immediate surroundings and avoid crowded places.

Follow the instructions of local authorities, especially in an emergency.

Monitor media and local event information sources and factor updated information into your travel plans and activities.

Be prepared for additional security screening and unexpected disruptions.

The emergency number "112" is the only emergency number you can call for free in all European countries if you need urgent help from the fire service, a medical team or the police.

In case of an emergency/accident situation on the RGF, emergency services can be summoned via 222. The RGFs duty Sergeant must also be notified via the following mobile number: (+351) 912 041 533.

Other security instances can be reported to the SSM (+351 21011 4506), or any full time member of staff who will direct you the correct reporting chain.

4. TRANSPORTATION

Transport from Airport to Hotels: Taxis from Lisbon airport are relatively expensive, therefore the following lower cost options are provided for your consideration:

Public Transport – Aerobus/Train:

Aerobus – from Lisbon Airport to Cais do Sodré: The timetable is available on the Aerobus website - https://www.aerobus.pt/en-GB/Home-2.aspx. A single ticket is 3.60EUR or a return ticket 5.40EUR.

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Local train services Cais do Sodré - Cascais: The timetable is available on the Comboios de Portugal website - https://www.cp.pt/passageiros/en/train-times. Current timetable is available here and prices available here. The purchase of a rechargeable card is 0.50EUR and a single journey approximately 1.95EUR.

Uber – the Uber service works well from Lisbon airport and will cost in the region 25 EUR to hotels in the Cascais to Oeiras area.

Public Transport – Metro/Train:

Metro – from Lisbon Airport to Cais do Sodré (changing at Alameda) – details on routes is available on the Metropolitano de Lisboa website - https://www.metrolisboa.pt/en/. The purchase of a rechargeable card is 0.50 EUR and a single journey 1.45 EUR

Local train services Cais do Sodré – Cascais: The timetable is available on the Comboios de Portugal website - https://www.cp.pt/passageiros/en/train-times. Current timetable is available here and prices available here. The purchase of a rechargeable card is 0.50EUR and a single journey approximately 1.95 EUR.

For transportation to the NCI Academy the following Bus Schedule has now been established:

Monday - Friday Arrival

Bus 1 Bus 2 Bus 1 07:20 IASFA 07:23 Oeiras Station 07:30 NCI Academy

07:10 Hotel Eden 07:15 Hotel Londres Estoril 07:35 Riviera 07:40 Praia Mar 07:45 NCI Academy

07:35 IASFA 07:38 Oeiras Station 07:45 NCI Academy

Monday - Thursday Departure

Bus 1 Bus 2 Bus 1 17:00 NCI Academy, Oeiras Station, IASFA

17:10 Praia Mar, Hotel Riviera, Hotel Londres Estoril, Hotel Eden

17:15 NCI Academy, Oeiras Station, IASFA

Friday Departure

Bus 1 Bus 2 Bus 1 11:15 NCI Academy, IASFA, Oeiras Station

11:30 NCI Academy, Riviera Praia Mar, Hotel Londres, Hotel Eden

11:45 NCI Academy, IASFA, Oeiras Station

Pick up points for IASFA and the Oeiras Train station are depicted below. Pick up points for hotels are near the main entrance. The buses are white and an NCI Academy logo is visible in the front window. A more detailed bus schedule is available at the end of these Joining Instructions.

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IASFA Pick-up Point

Oeiras Station Pick-up Point

Other Transport from Hotels to NCI Academy Facility:

Local train services are accessible from all hotels on the Cascais – Cais do Sodré railway line. The timetables are available on the Comboios de Portugal website - https://www.cp.pt/passageiros/en/train-times. Current timetable is available here and prices available here. The purchase of a rechargeable card is 0.50 EUR and a single journey approximately 1.60 EUR or the purchase of 10 tickets for 14.40 EUR.

Students should take the train to Oeiras. Options to reach NCI Academy Interim Facilities at RGF Oeiras are:

o Taxis are readily available outside Oeiras Train Station – taxi rank is on the opposite side of the railway station.

o On Foot - students may proceed on foot from the station to RGF Compound – approximately 1,500 m / 20min walk.

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5. DRESS CODE

All students (Military and Civilian) will wear business casual. Business casual is comprised of a sleeved shirt and trousers, with or without jacket and tie, with equivalent attire for ladies. Jeans, T-Shirts, Shorts, Flip Flops/Sandals are not acceptable. This remains extent for all students whilst on the RGF.

Due to our current security posture no Uniform is to be worn when travelling to and from the compound.

6. ACCOMMODATION

The Portuguese Armed Forces have been able to provide a limited number of accommodations for students attending courses at the NCI Academy. The cost for 1 person in a double room is 28.50 Euro per night which includes a light breakfast. The accommodations are located at Rua do Liceu #20 Oeiras, Portugal and is a 1.7 KM walk to the academy. The rooms have a private bath with a TV and most have air conditioning, however Internet connectivity (free of charge) is only available in common areas. Payment is only possible in Cash.

There is an opportunity to have an evening meal onsite by purchasing a meal ticket. The menu is available outside of the dining facility and tickets can be purchased locally.

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Requests for accommodations at the Instituto de Ação Social das Forças Armadas (IASFA) can be made in STUDABA through your training co-ordinator, please identify your requirements early! As part of the steady state operating arrangement, any rooms that are reserved for the Academy that have not been filled are turned back to IASFA four weeks before the start of the course.

For bookings at IASFA in the month of September 2019 only, we will accept requests directly using the following e-mail trainingadministration@ncia.nato.int In your e-mail please provide the student First and Last Name, Date of Arrival and Departure and the Course Iteration. For amplifying information once your reservation is confirmed the contact e-mail is caso.sahab.mr2@iasfa.pt.

Other accommodation options are also available which have to be booked by the student / travel coordinator directly. Please find here below the list of 3-4 star hotels which have a NATO rate, Wi-Fi and are close to public transportation.

You have 2 regions to choose from; Lisbon and Oeiras. We advise that you choose the Oeiras area because it will be the most convenient and nearest.

Estoril Region: A - Hotel Eden, B - Hotel Londres, C - Hotel Riviera D – Hotel Praia E – RGF Compound

Hotels Postal Mail address PoC Distance to RGF HQ

Class

Hotel Estoril Eden

Avenida de Sabóia, 209, 2769-502 Estoril

Public Relations Manager: Rosa Abreu rosa.abreu@hotelestorileden.pt

10,9 Kms 4*

Hotel Londres Avenida Fausto de Figueiredo nº17, 2765-412 Estoril

Sales Manager: Maria Bettencourt portugal@hotelondres.com

9,1 Kms 3*

Riviera Hotel Rua Bartolomeu Dias - Junqueiro, 2775-551 Carcavelos

Sales & Marketing: Hugo Nunes comercial@rivierahotel.pt

2,8 Kms 4*

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Lisbon Region: A- Hotel Fenix-Music, Hotel Fenix-Garden, Hotel Fenix-Lisbon, Hotel Fenix-Urban, Hotel Astoria Hotel Amazon B – RGF (Oeiras) Compound

Hotels Postal Mail address PoC Distance to RGF HQ

Class

Hotel Expo Astória

Rua Braamcamp nº 10, 1250-050 Lisboa

Front Office: Leila Simões astoria@expoastoria.pt

21,5 Kms 3*

Hotel Fénix Garden

Rua Joaquim António de Aguiar nº 3, 1050-010 Lisboa

Sales Manager: Maria Henriques

maria.henriques@hfhotels.com

21,5 Kms 3*

Hotel Fénix Music

Rua Joaquim António de Aguiar nº 5, 1050-010 Lisboa

21,5 Kms 3*

Hotel Fénix Urban

Av. António Augusto de Aguiar, 14 1050-016 Lisboa

21,5 Kms 4*

Hotel Fénix Lisboa

Praça Marquês de Pombal, 8 1269-133 Lisboa

21,5 Kms 4*

Hotel Amazónia

Travessa Fábrica dos Pente Nº 12 a 20, 1250-106 Lisboa

Sales Executive: Nuno Simões nsantos@amazoniahoteis.com

21,5 Kms 3*

7. PERSONAL BAGS & LUGGAGE

Any bags, or luggage should be left in your accommodation even after check out (if permitted). You are advised that students are NOT to hand carry personal luggage, or any type of large bags into the RGF Compound.

8. MESS, BAR & CAFETERIA

Students and instructors are permitted to have lunch in the RGF mess facility, but also in the RGF bar/cafeteria. Lunch tickets for the mess can be purchased from the cashier at the main entrance of the mess at the time of eating. All beverages and food purchased in the RGF cafeteria are paid for at the time of purchase.

NOTE: All payments are made in cash only.

There are 2 Mess rooms; Officers Mess (Officers and Civ Grade A) and General Mess (NCOs and Civ Grade B).

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The requirement for a diet meal should be individually booked on the previous working day up to 1330hrs with the cashier at the RGF Mess.

Working hours of the RGF Mess:

Lunch, from 1200hrs to 1400hrs (last entrance 1330hrs) Dinner, from 1830hrs to 1930hrs (last entrance 1915hrs) should be individually

booked at lunch time.

9. IT, MOBILE DEVICES and PHOTO RESTRICITONS

PHOTOGRAPHY IS STRICTLY FORBIDDEN WITH A CAMERA OR MOBILE DEVICE. Cameras are not to be utilized on the RGF compound, nor inside the Academy.

Authorized Laptops, Tablets (or equivalent) and Mobile Phones are permitted in the compound by students, but are NOT permitted in ANY

Class or Syndicate room, unless permission is granted by.

Students are advised to bring an Authorization of Transportation and Use of Official Equipment.

Private devices are to be switched off and secured when not in use. Lockers to store the mobile phones and laptops are also be available.

10. SPORT FACILITIES

Students may use the sport facilities and all the sport equipment available. Some equipment and facilities are subject to booking and/or availability.

11. SMOKING

Smoking is only permitted in the designated smoking area in the compound (see map). Smoking is strictly forbidden inside any buildings.

Lunch Meal of the day Price

Diet Fish / Meat / Vegetarian 4.77€

Alternative Steak (JFC) / Hamburger 5.50€

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12. ATM MACHINE

There are no banking facilities on the RGF compound to provide financial assistance or support. However, for the withdrawal of cash there is an Automatic Teller Machine (ATM) is located across the street at the NOVA School of Business. Please ensure ensure that you have sufficient funds to defray all expenses while at the RGF compound. The currency used in all facilities is the EURO.

13. RGF COMPOUND MAP The new NCI Academy Building is located just past the STRIKFOR NATO building and Mess Facility. It is readily visible as it is the largest building on the compound. As you enter the main gate, go up the hill and follow the road past the parking lot.

Entrance

International Shop

GYM

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ANNEX 1 AC/35-D/2000-REV7

ATTESTATION OF NATO PERSONNEL SECURITY CLEARANCE

1. Attestation is hereby given that: Full Name: …….………………………………………………………..…………………..……….....

Date of Birth: ………………………………………..……………………………………………..…..

Place of Birth: …………………………………………………………….........................................

Nationality: …………………………...…………………………………………………………..…….

Where employed: ……………………………………………………….…………..…………..…….

Purpose and duration of Visit: ……………………………………………………………….……... Holder of Passport/Identity Card No: …. ………………………………..………………..………… Issued at: … ………………………………………..……Dated: ……………………………..…….. Military Rank and Number (where applicable): ………………………………………………….… 2. Has been granted access to NATO information classified up to and including……..……………………………………..in accordance with current NATO security regulations, including the Security Annex to C-M (64) 39 in the case of ATOMAL information and has been briefed accordingly by………………………………………………………………... Signed: Title: Official Stamp Date of issue: ………………………………………….. 3. The validity of the attestation will expire no later than: ………………………………..………. 4. Issued by ……………………………………………………………………………………………. Date and Place of Issue: ………………………………………………………….………………….. Contact details of the issuing authority (address, phone, e-mail):

Send this completed form with a copy of your ID to: Oeiras.Security@ncia.nato.int

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Pick Up Locations OrderPick Up

Time

Drop off Time

to Academy

IASFA 1st 07:20

Oeiras Train Station 2nd 07:23

IASFA 1st 07:35

Oeiras Train Station 2nd 07:38

Hotel Eden 1st 07:10

Hotel Londres Estoril 2nd 07:15

Hotel Casa Londres 3rd 07:15

Riviera Hotel 4th 07:35

Praia Mar Hotel 5th 07:40

Drop of Locations OrderPick Up Time

from Academy

Drop off

Time

Oeiras Train Station 1st 17:09

IASFA 2nd 17:10

Oeiras Train Station 1st 17:24

IASFA 2nd 17:25

Praia Mar Hotel 1st 17:20

Riviera Hotel 2nd 17:25

Hotel Casa Londres 3rd 17:45

Hotel Londres Estoril 4th 17:45

Hotel Eden 5th 17:50

Drop of Locations OrderPick Up Time

from Academy

Drop off

Time

Oeiras Train Station 1st 11:24

IASFA 2nd 11:25

Oeiras Train Station 1st 11:54

IASFA 2nd 11:55

Praia Mar Hotel 1st 11:35

Riviera Hotel 2nd 11:40

Hotel Casa Londres 3rd 12:00

Hotel Londres Estoril 4th 12:00

Hotel Eden 5th 12:05

DEPARTURE

Monday - Thursday

BUS 1

BUS 217:15

17:00

BUS 117:15

DEPARTURE

Friday

BUS 111:15

BUS 111:45

BUS 2

07:30BUS 1

ARRIVAL

Monday to Friday

BUS 207:45

BUS 107:45

11:30

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• Passengers desiring to transport should arrive the bus stop several minutes before the scheduled arrival of the bus

• Every bus has a small sign with NCIA Academy • Buses are free of charge • Pick up and drop off times could be changed couple of minutes

due to unavoidable traffic volume • There is no bus during the weekends, summer & Christmas breaks

and when there are no classes • It is not allowed to bring suitcases on the bus or the compound