2019 Call for proposals: Evaluation process...2019/04/09 · evaluation 4 Preliminary Checks...
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2019 Call for proposals: Evaluation process Anita Kucharska Deputy Head of Unit - Programme support, Coordination & Communication - INEA 2019 CEF Energy Call Virtual Info Day 10 April 2019
Transcript of 2019 Call for proposals: Evaluation process...2019/04/09 · evaluation 4 Preliminary Checks...
2019 Call for proposals: Evaluation process
Anita Kucharska Deputy Head of Unit - Programme support, Coordination & Communication - INEA
2019 CEF Energy Call Virtual Info Day 10 April 2019
Structure of the presentation
• Overview of the evaluation process
• Preliminary checks
• External (technical) evaluation
• Internal Commission Committee and Final Selection Process
• Timeline
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2019 CEF Energy call Overview of the evaluation process
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Principles for the evaluation and selection process
Basis • Admissibility/Eligibility • Selection and award criteria of the work programme and the
call for proposals
Equal treatment
• All proposals evaluated against the same criteria • No preferential treatment to any applicant
Transparency
• Adequate feedback to applicants on the outcomes of the evaluation
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Preliminary Checks
Admissibility check
Eligibility check
External Evaluation
Individual assessment
Consensus meetings
Internal Committee and Final Selection
Recommended draft list of proposals
CEF Transport Info Day – 30 November 2015
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INEA External experts Commission
Compliance with Selection Criteria & EU Law
Evaluation Steps
2019 CEF Energy call Preliminary checks
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• Has the proposal been submitted electronically in TENtec?
• Has the proposal been submitted on time?
• Is the proposal complete?
• Has the proposal been signed by the applicant(s)?
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Admissibility Checks
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Eligibility Checks
ELIGIBLE APPLICANTS
ELIGIBLE ACTIONS
Member State(s)
Other applicant(s) with the agreement of concerned MS
Third List of PCIs Regulation C(2018)540
TEN-E Regulation (Annex II)
Presenter
Presentation Notes
In accordance with the Multi-annual Work Programme and the CEF Regulation, only those proposals submitted by one of the following types of applicants are eligible: One or more Member States; With the agreement of the Member States concerned, international organisations, Joint Undertakings, or public or private undertakings or bodies established in Member States. Any applicant that cannot provide the agreement of the EU Member State concerned will not be eligible. Eligible actions: only Actions contributing to projects of common interest as identified in the Commission Delegated Regulation 2018/540 shall be eligible for support through EU financial aid in the form of grants. Also refer to Annex II of the TEN-E Regulation to check the eligible infrastructure categories and the specific requirements (e.g. CBA/CBCA/business plan for works proposals)
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Selection Criteria check & Compliance with EU law
SELECTION CRITERIA
EU LAW
Financial capacity to carry out the Action
Operational capacity to carry out the Action
Competition
Environment
State Aid
Public Procurement
Energy Infrastructure
Presenter
Presentation Notes
Financial capacity: Applicants must have stable and sufficient sources of funding to maintain their activity throughout the duration of the grant and to participate in its funding. Applicants are requested to register in the Participant Register and provide a Participant Identification Code (PIC, 9-digit number), serving as the unique identifier of their organisation. More information is available in the instructions provided in the Application Form Part B template. Operational capacity: Applicants must have the professional competencies and appropriate qualifications necessary to complete the proposed Action for which the grant is requested. To assess this capacity, applicants must provide a series of documents as specified in the call text, section 8.2. The requirement to demonstrate operational and financial capacity also applies to designated affiliated entities only where, according to the proposal, the affiliated entity(ies) will be the only one(s) implementing the proposed Action. EU LAW: Checks of compliance with EU law relate to the compliance of the proposals with the relevant EU legislation Only studies with physical interventions and works proposals will be requested to demonstrate their compliance with the EU law on the protection of the environment and will be assessed against the provided information. See the Guide for Applicants for more information. Any concerns about the compliance of the proposal with the relevant EU legislation will be taken into account during the final selection process and may also be addressed during the individual grant agreement preparation.
2019 CEF Energy call External (technical) evaluation
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• Technical Evaluation performed by external experts
• Experts provide technical support on the submitted proposals
• Each proposal is assessed by at least three experts
• Experts evaluate solely on the basis of the information in the application
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External (technical) evaluation
Commission's expert database for CEF
Expertise in Energy
Absence of conflict of interest
Geographic& gender balance
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https://ec.europa.eu/inea/news-events/newsroom/independent-experts-needed-evaluation-proposals-cef
Experts Selection
Presenter
Presentation Notes
Experts are selected from the database used by several EU funding programmes Selection is made on the basis of their experience (energy sector, regulatory and financial expertise, etc.) Experts sign a contract plus a confidentiality and absence of conflict of interest declaration They evaluate in their personal capacity and not as representatives of a country or employer
Understand call text and procedure
• Read briefing material • Follow briefings
Evaluate individually • Draft individual
assessment • No contact between
experts
Reach a consensus • Discuss comments and
scores with other experts • Prepare a consensus
report for each proposal
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Experts tasks and role
Presenter
Presentation Notes
External experts provide technical support on the submitted proposals in a two-step process: 1) Individual reading of proposals: At least 3 experts carry out individual readings, without discussion with other experts. Each expert completes the evaluation form, comments and scores award criteria on a scale from 0 to 5 Scores must be in line with comments 2) Consensus meeting for each proposal: The experts and a moderator from the Commission meet to agree on comments and scores for the award criteria A rapporteur drafts the consensus report The proposal must reach at least 60% (or 3 points) of the maximum points for each criterion to be considered for funding Scores are weighted as described in the call for proposals
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Maturity Cross-border dimension
Positive externality
(works only)
Need to overcome financial obstacles
Soundness of implementation
plan
External Experts
Priority and urgency of the Action
Stimulating effect of the CEF financial
assistance
European Commission
Award criteria
Presenter
Presentation Notes
Each of the award criteria will be touched upon in detail in the next presentation
2019 CEF Energy call Internal Commission Committee
and Final Selection Process
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Internal Commission Committee
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Considers the results of the technical evaluation
Evaluates the priority and urgency of the Action
Assesses the stimulating effect of the CEF financial assistance
If necessary, performs budgetary adjustments
DRAFT LIST OF PROPOSALS RECOMMENDED FOR FUNDING
Presenter
Presentation Notes
Internal Commission committee convened to select the proposals for funding Evaluates the priority and urgency of the action and stimulating effect of the CEF financial assistance, in light of the energy policy priorities and the available budget Cuts any costs and/or activities that are not eligible or not recommended for funding Establishes a ranking list of actions proposed to receive CEF financial aid
Final Selection Process
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Preparation of Selection Decision
EC Inter-Service Consultation
Consultation of CEF Coordination Committee Information of the European Parliament
Adoption of Commission Selection Decision
Information to Applicants Launch of Grant Agreement Preparation
Presenter
Presentation Notes
Ranking list forms the basis for the draft Selection Decision Draft is subject to an inter-service consultation within the Commission CEF Coordination Committee is consulted and the European Parliament informed Implementing Decision adopted by the Commission all applicants are informed and the preparation of the individual grant agreements can start Note: The model grant agreement is published on INEA website
2019 CEF Energy call Timeline
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Indicative timeline of the selection process
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Call publication 20 March 2019
Deadline 13 June 2019 17:00.00 (Brussels time)
Evaluation of proposals June - August 2019
Consultation of CEF Coordination Committee Information of European Parliament September 2019
Adoption of Selection Decision October 2019
Launch of Grant Preparation As of October 2019
Signature of individual Grant Agreements As of January 2020
Time To Grant March 2020
