· 2019-06-25 · EOI responses shall be submitted in softcopies besides hardcopies. Tables,...

U R RAO SATELLITE CENTRE, BENGALURU 1

Invitation for Expression of Interest for concluding Rate Contract for Readiness of Spacecraft Transportation Containers

Government of India, Department of Space

UR RAO Satellite Centre [ URSC ]

Formerly ISRO Satellite Centre [ISAC]

HAL Airport Road, Vimanapura Post,

Bengaluru – 560 017

No: URSC/PUR/EOI/RCSTC/01-2019

Invitation for Expression of Interest [EOI] for Rate Contract for Readiness of Spacecraft

Transportation Containers

Ph. No: 080-25084002

Fax No: 080-25205283/84

Email: [email protected]

June 2019

mailto:[email protected]



Page Intentionally Left Blank



CONTENTS 1 Modus Operandi: .................................................................... 4

2 EOI Objective: ......................................................................... 7

3 Introduction to Satellite Subsystems: ...................................... 7

4 Introduction to Contract: ......................................................... 9

5 Description: ........................................................................... 11

6 Schedule for completion of scope of works: ......................... 16

7 Procedure for finalising Contract: ......................................... 17

8 Terms and Conditions: .......................................................... 18

9 EOI Response Format .......................................................... 20



1 Modus Operandi:

The Intending Vendor[s] are advised to read the EOI documents, Terms and Conditions

and other details carefully relating to the work contemplated for the “Rate Contract for

Readiness of Spacecraft Transportation Containers” and fully acquaint themselves as to

all conditions and matters which may in anyway affect the work or cost thereof. The

intending Vendor[s] shall mean One Single Vendor only and no consortium is

entertained. The Vendor[s] shall be deemed to have known the nature, scope and

magnitude of the work. Vendor should express their interest only if they consider

themselves eligible and if they are in possession of all documents required as per the

EOI. The Vendors are required to study EOI document and express their interest after

carefully examining all instructions, eligibility criteria, forms, terms, standards and

specifications as per the EOI document with full understanding of its implications.

If the Vendor[s] are found ineligible after opening of the EOI, his EOI document shall

become invalid ipso facto, and costs of the EOI document and processing fees, as

applicable shall not be refunded. EOI which are not in compliance with our EOI

conditions shall be rejected, without assigning any reasons thereof. Failure to furnish all

requisite information and/or documents shall result in repudiation of the EOI

notwithstanding the foregoing, UR Rao Satellite Centre [URSC], Bengaluru reserves the

right to assess the capability of the Vendor[s] to perform the Contract, keeping in view,

the overall interest of URSC. In the event, the Vendor[s] capability and capacity are found

to be unsatisfactory; URSC reserves the right to reject the EOI document, without

assigning any reasons thereof.

Any negligence or omission or failure on the part of the Vendor[s] in obtaining necessary

information as stated above or in any other matter affecting the Vendor[s] shall not relieve

him from any risks or liabilities or the entire responsibility for “Rate Contract for

Readiness of Spacecraft Transportation Containers”, in accordance with the EOI

Documents, followed by the RFP document and clearance by URSC.

The requirements stated herein below are a minimum and URSC reserves the right to

request for any additional information and also reserves the right to reject the EOI

document of Vendor[s], if in the opinion of URSC, the qualification or data is incomplete

or if the Vendor[s] is found to be not qualified to satisfactorily perform the Contract. The

Vendor[s] shall bear all costs and expenses associated with preparation and submission

of EOI document including post EOI clarifications, discussions, technical and other



presentations and URSC shall in no case be responsible or liable for such costs,

regardless of the outcome of the EOI process. The Vendor[s] shall also not be entitled

to claim any costs, charges and expenses incidental to or incurred by him through or in

connection with the submission of the EOI or its consideration by URSC, even though

URSC may elect to modify or withdraw the Invitation to EOI or not to accept the EOI.

At any time prior to the deadline for submission of EOI, URSC may for any reason on its

own initiative modify the EOI document by amendment. The amendment shall be notified

in writing or by fax or e-mail to the Vendor[s] or uploaded online on the website. URSC

shall bear no responsibility or liability arising out of non-receipt of the same in time or

otherwise. Notwithstanding the above, URSC may at its discretion extend the deadline

for submission of EOI in order to afford reasonable time to Vendor[s] to take into account

the amendment in preparing the EOI.

All the EOI must be submitted before the time and date fixed for the receipt of EOI as

set forth in the EOI document. URSC shall not be responsible for non-receipt of EOI due

to any postal delays/loss of EOI documents in transit and delay due to customs/courier,

etc. and it shall be the sole responsibility of the Vendor[s] to ensure delivery of the EOI

within the time fixed. URSC reserves the right to accept or reject any of the EOI in full

or part without assigning any reason thereof. EOI received after stipulated time and date

shall be rejected.

Vendor[s] can procure the EOI Documents from Head, Purchase & Stores, UR Rao

Satellite Centre, P.B.No.1795, HAL Airport Road, Vimanapura Post, Bengaluru – 560

017, on all working days between 10:00 Hrs to 16:00 Hrs IST on payment of prescribed

Tender Fee by way of Demand Draft/Bank Draft. The Contact Phone No is (080) 2508

4030 for the Purchase of EOI Documents. The EOI documents shall also be uploaded

on the URSC website www.isac.gov.in and ISRO website www.isro.gov.in. Interested

Vendor[s] may download the EOI document from website and submit their response to

EOI along with prescribed Tender Fee (in the form of Demand Draft/Bank Draft) as per

details mentioned in the Tender Notification.

After successful completion of the EOI process, URSC may release an RFP based on

the revisions in the specifications and other terms as may be agreed upon/felt necessary

during the process of the EOI and EOI evaluation. URSC reserves the right to not to

release an RFP as a sequel of this EOI.

http://www.isro.gov.in/

http://www.isac.gov.in/



Tender fee of Rs. 500/- shall be payable in the form of Demand Draft [DD] or Bank

Draft drawn in favour of Accounts Officer, UR Rao Satellite Centre [URSC] payable at

Bengaluru. No other mode of payment for tender fee is acceptable. Vendor[s]

Name/Firm’s Name and Tender/EOI Number shall be indicated on the reverse side of

the Demand Draft/Bank Draft. The Demand Draft/Bank Draft drawn in favour of URSC

towards Tender Fee shall not be dated prior to the date of publication of Tender

Notification. In the event the Demand Draft or Bank Draft has been issued prior to the

date of publication of Tender Notification, such EOI shall be invalid and shall not be

considered.

In the event Vendor[s] request for EOI Documents by post, the postal envelope must be

marked as “Request for EOI Documents”.

If the EOI opening date happens to be on an unidentified Holiday due to any reason,

including Force Majeure, tender(s)/EOI shall be opened on the next working day.

Vendor[s] shall submit EOI document only in sealed envelopes, super-scribing the

Tender Number and the due date of opening of the Tender. The EOI shall be complete

in respect of all technical specifications, instructions, drawings, pamphlets and

catalogues, as per the EOI document. Failure to furnish all information as per the

requirements of the EOI document and submission of EOI not substantially responsive

to the EOI document shall render the EOI /Vendor[s] liable for rejection. Any/all EOI by

way of fax/e-mail shall not be accepted.

The Vendor should provide along with their EOI document the Name and complete postal

address of their Bankers, if required by UR Rao Satellite Centre [URSC], Bengaluru.

The Vendor[s] need to get enrolled in the e-tender portal to access the tender and submit

their offer online during Request for Proposal (RFP) stage. Vendor[s] need to have Digital

Signature Certificate as detailed on ISAC/URSC e-portal and corporate e-mail ID to

register on the above portal.



2 EOI Objective:

SIG/URSC is planning for entering a new Rate Contract for Readiness of Spacecraft

Transportation Containers. URSC is planning to involve most competitive Vendors

(s) within INDIA to take up the Rate Contract for Readiness of Spacecraft

Transportation Containers.

The purpose of this EOI is to invite proposals from the potential Vendors for Readiness

of Spacecraft Transportation Containers. On successful completion, of EOI depending

on the response of Vendors and their capability, most eligible and potential Vendor shall

be shortlisted. EOI responses shall be submitted in softcopies besides hardcopies.

Tables, compliance statements etc. shall be provided in MS Word (or) Excel for

convenience.

3 Introduction to Satellite Subsystems:

UR Rao Satellite Centre [URSC] is one of the lead Centres of the Indian Space Research

Organisation [ISRO] responsible for Design, Development, Assembly and Integration of

Satellites for various applications.

URSC main campus is spread across a 32-acre campus at Old Airport Road,

Vimanapura post in Bengaluru. To cater to the growing demand for satellite applications,

ISRO Satellite Integration & Testing Establishment [ISITE], a 110-acre campus which is

about 8 km away from the main campus was also established. URSC/ISITE houses

state-of-the-art design, fabrication, and test facilities and large clean rooms for the

assembly, integration and testing of various types of satellites. Laboratory for Electro-

Optics Systems [LEOS], situated at Peenya Industrial Estate, Bengaluru is engaged in

design, development and production of Electro-Optic sensors and camera optics for

satellites and launch vehicles.

The URSC main campus and ISITE campus are hereinafter collectively referred to as

‘URSC’. The specialised teams of scientists, engineers and technicians at URSC have

built more than 90 complex and advanced satellites for various applications in areas of

telecommunications, television broadcasting, VSAT services, tele-medicine, tele-

education, navigation, weather forecasting, disaster warning, search & rescue



operations, earth observations, natural resource management, space science and

interplanetary missions etc.

The Satellite Programme at URSC is categorized into:

Geo-Stationary Satellite Programme

Satellite Navigation Programme

Earth Observation & Small Satellite Programme

Based on the mass and power generation, the satellites are also classified into mainly

three bus platforms. Satellites built at URSC are realised around the configurations from

this table.

1 IRS/Scientific Satellites

2 I-1K/I-2/I-3K/I-4K Bus Satellite

URSC has set the target of building about 12-18 satellites per year to cater to the growing

demand for satellite based applications and the centre is presently engaged in the

challenging task of building future generation advanced communication, remote sensing,

navigation and space science satellites.

Vendor shall provide required support as per the scope of work without compromising

on ISRO’s quality standards. Interested vendors shall express their interest for the same.

The details of URSC’s requirements from vendors are provided in the subsequent

chapters.



4 Introduction to Contract:

The Spacecraft/Panel Transportation Containers (STC or PTC, generalized name) are

specially designed to transport flight worthy spacecraft or sensitive panels of spacecraft.

STC/PTC differs from standard shipping containers in many aspects. Some of unique

features of STC are as follows.

1. Provides cleanroom environment (maintains cleanliness, temperature and

relative humidity in specified limits of 10000 class of cleanroom standards)

a. Double layered wall filled with insulating materials, heat reflective surfaces.

b. Passive dehumidification.

c. Interface available to connect with Active Air Conditioning System.

2. Shock and Vibration Isolations Systems that can be tuned with respect the

Payload mass.

3. Designed and tested to meet MIL grade standards.

4. Meets International Air Transportation Authority standards. (leak tight and

controlled breath type containers)

5. Miscellaneous features like handling system, integrated wheels and jacks,

interface locks etc.

The Containers are classified into the following three categories.

Sl. No. MGSE Description & Location

Approximate

Requirement in span of

Two years

1. Small size Spacecraft Transportation Systems 28

2. Medium size Spacecraft Transportation Systems 16

3. Large Size Spacecraft Transportation Systems 10

The containers that fall under each category are detailed as below:

1. Small size Transportation Containers:

a. Modular Panel transportation container (MPTC)

Container overall dimensions : 3 m (Length) x 3 m (width) x 1 m (height)

Container Mass : 2000 kg

2. Medium Size Transportation Containers:

a. Vertical transportation Container (STS-2A)

Container overall dimensions : 4.2 m (Length) x 2.9 m (width) x 4.7 m (height)




b. SRE Container (STS-SRE)



c. QUICK Operating Transport Equipment (QUOTE, ITS-2003)

Container overall dimensions : Ø 4.1 m x 4.7 m (height)


d. Internal Transportation System (ITS, ITS-2017)

Container Overall Dimensions : 6 m (Length) x 3.5 m (width) x 8.2 m (height)

Mass of Container : 3000 kg

Note: Internal Transportation System (ITS) is Aluminium Structure of mentioned

overall dimensions encapsulated with an ESD cloth.

3. Large Size Transportation Containers:

a. Horizontal Transportation Container (STS-2E)



b. Equipment Transportation System (ETS-2013)

c. Modular Transportation System (STS-G7-4.5)

It is essential that the above Containers are validated before each transportation.



5 Description:

Scope of Contract:

Validation tests and Readiness of a typical Spacecraft Transportation Container involves

the following activities as mentioned in the table 1.

Table 1

Sl.

No. Activities

Category of Container

Small Medium Large

1. Cleaning of container √ √ √

2. Removal of ESD cloth, Dry-cleaning and fixing back to

Container. √ √ √

3. Assembly of Container in required configuration/Cover

Changing and Assembly of Tilt fixture or Tilt table or

Suspension frame inside the Container

√ √ √

4. Lubrication of castor wheels, guides, jacks, hinges, lead

screws, gear box etc. √ √ √

5. Shifting, Handling and Assembly of Test mass and

handling or air supply accessories. √ √ √

6. Testing and Validation of Container: Load Tests on

suspension frame, Base frame, Castor wheels,

Handling system, Pressure Leak Test

√ √ √

7. Loading & unloading, Lashing of the Container and

Unloading the container with in premises of

URSC/ISITE.

√ √ √

Approximate Requirement of readiness of STC in two

years

28

times 16 times

10

times

Range of requirement of readiness of STC in two years 26-30

times

14-18

times

8-12

times



General Terms and Conditions:

1. All the scope of work mentioned in the Table -1 need to be executed by the vendor

at URSC, Bengaluru or ISITE, Marathahalli, Bengaluru as and when required by

ISRO.

2. The vendor need to initiate the work within 7 working days after receiving

communication from URSC, Bengaluru for the required type & quantity of STCs.

The notice period may be shorter (3 working day) in case of emergency/ high

priority requirements.

3. All necessary tools required for execution of work and Torqueing fasteners need

to be brought by the vendor to work premises.

4. The following facilities required for execution of work will be arranged by ISRO /

URSC.

a. Crane facility (of various capacities 5 Ton, 10 Ton and 20 Ton for Small Size

and Medium Size Transportation Containers)

b. Electrical power supply (3-phase 415 Volts, Single-Phase 230 volts)

c. Shop Floor Space required for execution of work.

d. Test mass

e. Compressed air supply of 6-bar pressure.

5. During execution of task, the vendor need to follow all

guidelines/procedures/Checklist as instructed by ISRO/URSC Engineers.

6. The contract workforce will be trained to operate material handling devices such

as cranes, platforms, etc., work in the premises of URSC- ISRO adhering to safety

& security procedures relevant to execute the activities listed in the Table-1.

Hence the contractor shall try to deploy the same trained workforce at URSC

during the contract.

7. For all kinds of communications related to the contract and supervising during the

execution of activities, a Focal Point from Contractor shall be identified. The

minimum educational qualification of supervisor/focal point must be diploma in

mechanical engineering. Fitters deployed by vendor for execution of work must

have the minimum qualification of ITI in mechanical. Labour deployed by vendor

must be of semi-skilled.

8. The following items required during each task need to be arranged by vendor.

a. All the necessary tools required for execution of scope of Contract.



b. All Consumables listed in Table-3 like Cotton waste, diesel, grease, Velcro

tape, copper braid, Instant Epoxy Adhesive, Teflon tape of 1-inch width,

Zinc/Aluminum metal Spray.

9. In case of Multiple Space hardware transportation requirements simultaneously,

Vendor is required to take up readiness of Multiple spacecraft transportation

systems simultaneously.

10. In case of schedule criticality for spacecraft transportation, the vendor needs to

provide the support during extended hours and holidays to accomplish the

scope of work.

The pattern of working followed by ISRO/URSC is as under:

11. Normal working hours are from 8.30 AM to 5.00 PM with 30 minutes’ lunch

break.

12. Normal working days are from Monday through Friday/Saturday.

13. However, in case of exigencies of work, the workforce deployed shall be ready

to work beyond office hours and on holidays as per the requirement of the

concerned Project/Division/Section.

14. The contract work force shall make their own transport arrangement for

executing the service contract, movement of their service materials and

commuting to and fro ISRO/URSC will have no liability for the same.

15. The contract work force will not be entitled for the subsidized canteen facilities

or ISRO/URSC, but can use only the Food Court functioning in the campus.

16. The certification relating to the skill level of the contract work force shall be

submitted to the ISRO/URSC Contract Manager, who reserves the right to

identify the work force for executing the contracted service.

17. The Contractor shall indicate the telephone & fax numbers (both official &

residential) of the CEO of the Company /establishment for communication

purpose.

18. If any damage is caused to ISRO/URSC property by any work force of the

Contractor or if they sustain any injury due to their negligence, the responsibility

for the same shall be solely rest with the Contractor, and an indemnity bond to

this effect shall be executed by the Contractor.



19. Compensation to Workforce:

19.1 ISRO/URSC have adopted the guidelines to grant compensation in case of

death/permanent incapacitation of persons engaged by the Service Provider

due to unintended/unforeseen occurrences during maintenance, operation

and provisioning of Public Services.

19.2 The extent of liability, on the occurrence of any “accident” as defined under these

Guidelines, Department shall whether or not there has been any wrongful act,

neglect or default on its part and notwithstanding anything contained in any other

law, be liable to pay compensation to such extent as:

a] In the event of death or permanent disability resulting from loss of limbs –

Rs. 10 Lakhs;

b] In the event of other permanent disability – Rs. 7 Lakhs. 20.

19.3 Any Compensation paid under these guidelines shall be recoverable from such

Service Provider.

19.4 For this purpose, without limiting any of the other obligations or liabilities, the

Service Provider shall at their own expense take and keep a Comprehensive

Insurance for their Workforce and for all the work during the execution.

19.5 The Service Provider shall have to furnish originals along with premium receipts

and other papers related thereto to the concerned Contract Manager/Focal

Point, URSC within 15 days from the date of commencement of the Contract.

19.6 The Service Provider shall provide their unconditional acceptance to these

guidelines in their letterhead duly signed by their authorized signatory.

Note-1:

During RFP Stage (refer Chapter 7 procedure for finalizing the Contract) vendor will

be required to quote the cost under three categories viz., ‘A’, ‘B’ and ‘C’.

Where,

‘A’ refers to cost towards readiness of Small Size Transportation Container,

‘B’ refers to cost towards readiness of Medium Size Transportation Container and

‘C’ refers to cost towards readiness of Large Size Transportation Container

respectively.

Costs ‘A’, ‘B’ and ‘C’ shall include the cost of consumables (Refer Table-3).

Note-2: Vendors should not submit any commercial bid during EOI response

submission.



Table 2: Total Quantum of work associated with the Contract

Sl.

No.

Description Small Size

Transportation

Container

Medium Size

Transportation

Container

Large Size

Transportation

Container

1. Approximate

Requirement of

readiness of each

category container in

span of two years.

28 16 10

2. Estimated Cost for one-

time execution (INR) A B C

3. Total estimated cost in

each category (28) x A (16) x B (10) x C

4. Minimum

workforce

(deployed by

vendor) to be

present

during critical

activities like

handling and

movement

Su

pe

rvis

or

1 1 1

Fitte

r 2 4 4

La

bo

r

4 4 4

Minimum number of workforce to be deployed by vendor mentioned in the Table-2

are required for smooth and safe handling of STC/PTC/Test mass/ or heavy

subassembly of STC/PTC.

Total estimated cost of contract as per current requirement= 28A+16B+10C.



Fixed Quantity of Consumables required per each container readiness (applicable for

all categories of containers), are as follows.

Table 3:

Sl.

No.

Description Approximate Quantity to be

supplied by vendor

1. Cotton waste 10 kg

2. Grease 20 kg

3. Velcro tape 2-inch Width 5 m Length

4. copper braid 1-inch width, 15 m Length

5. Instant Epoxy Adhesive 50 gm

6. Teflon tape ½ -inch width, 30 m length

7. Zinc/Aluminum metal Spray 2 bottles of 100 ml.

8. Dry Silica Gel in sealed packets of ½ kg 100 kg

6 Schedule for completion of scope of works:

The approximate timeline for completion of activities involved in one-time readiness

of each container mentioned in the Table-1 are as follows.

1. 10 calendar days for small size transportation Containers.

2. 18 calendar days for medium size transportation Containers.

3. 30 calendar days for Large size transportation Containers.

The above mentioned schedule excludes execution of Activity No. 7.

Vendor need to respond and execute the activity No. 7 upon communication by

ISRO/URSC Engineers, as and when required.

Note-3: Requirements in each category of containers in span of two years mentioned

in Table-1, may vary subject to ISRO Program.



7 Procedure for finalising Contract:

7.1 Entering into Rate Contract for Readiness of Spacecraft Transportation

Containers: Steps

The entire exercise of selecting viable vendors is carried out in two stages i.e. Expression

of Interest (EOI) stage and Request for Proposal (RFP) Stage. The following is the flow

chart depicting the structure process flow that would be adopted in the vendor selection

process.

Technical Evaluation of offers

Call for Expression of Interest

Pre EOI conference

EOI Response Submission

Technical & Managerial Competence Audit

EOI Evaluation & Short listing of Vendors for RFP

Release of Request for Proposal (RFP)

Pre Bid Meeting

RFP response submission

Opening of Price Bid

Vendor Commercial Evaluation & Selection

Placing Purchase order to enter the Rate

contract with the Selected Vendor



8 Terms and Conditions:

8.1 Terms and Conditions: Finance

8.1.1 This is an invitation for Expression of Interest for concluding Rate Contract for

Readiness of Spacecraft Transportation Containers and does not have any

relation with respect to the previous Tender floated for similar activities.

8.2 Terms & Conditions: Organisation Portfolio

8.2.1 The applicant may be a Proprietorship, Registered Partnership Firm, One Person

Company (OPC), Indian Company/Domestic Company-Private or Public

Company-Listed or Unlisted. Vendor shall submit the interest in the given EOI

response sheet.

8.2.2 Control has been defined as the right to appoint the majority of the Directors or to

control management and policy decisions, including by virtue of their

shareholdings or management rights or shareholders or agreement or voting

arrangements.

8.2.3 The vendor should also have a valid GST registration. The Vendor should submit

Self attested copy (ies) of the Certificates of Incorporation and other certificates

that are legally required for carrying out its business activities in India.

8.2.4 The certificates should be valid at the time of EOI submission and should be

certified by an authorized signatory. A copy of PAN Card should also be

submitted.

8.2.5 Financial Statements like Profit & Loss Account, Balance Sheet etc., (for the last

03 Financial Years) in support of financial turnover of the agency. Copy of last 3

years IT return filed by the agency for the year 2015-16, 2016-17, 2017-18

8.2.6 An undertaking (self-certificate) is to be submitted that, the Organization hasn’t

been blacklisted by any Central/ State Government Department/ Central

Government funded organizations/ State Government funded organizations/

World Bank, or other World Bank organizations and is not under any illegal

expression by Government of India.

8.2.7 The applicant, should not have, during the last three years, either failed to perform

on any agreement, or been expelled from any project or agreement or have any

agreement terminated for breach by the applicant.



8.2.8 Persons who are individually or institutionally, in any manner, involved with the

selection/screening process of the EOI, and employees of ISRO/URSC are

ineligible for applying.

8.2.9 An undertaking (self-attested) is to be submitted that there has been no

outstanding bankruptcy, judgment or pending legal action that could impair

operating as a going Concern. Also the Vendor must be solvent, in the Legal Court

of Law.

8.3 Terms & Conditions: General

8.3.1 This EOI is not an offer and is issued with no commitment. URSC reserves the

right to withdraw the EOI or change or vary any part thereof at any stage. URSC

also reserves the right to disqualify any vendor/proposal, should it be so

necessary at any stage.

8.3.2 Timing and sequence of events resulting from this EOI shall ultimately be

determined by URSC.

8.3.3 By submitting the EOI proposal, each vendor shall be deemed to acknowledge

that the vendor has carefully read all chapters of this EOI, and has fully informed

himself as to all existing terms and conditions.

8.3.4 The EOI and all correspondence and documents shall be written in English.

8.3.5 Vendor shall compulsorily fill up the Response format and compliance matrix

(Part- I & Part- 2) as given in Chapter 9 in the EOI.

8.3.6 Participation of Vendors for Pre-EOI Meeting:

A Pre-EOI Meeting will be arranged at UR Rao Satellite Centre, Bengaluru in order to

have a better understanding of the EOI document with regard to Technical and

Commercial aspects, clarify doubts if any, and other allied details. Interested vendors

are requested to take part in the Pre-EOI meeting.

8.3.7 Further, the vendor must not quote any of these works in any publications or to

any of their customers/public domain without explicit permission from URSC and

adhere to strict confidentiality.

8.3.8 GST Registration:

Important Notice to Vendor Government of India has implemented Goods and Services Tax [GST] w.e.f 01.07.2017. The Vendor should mandatorily possess a valid GSTIN along with the GST Registration Certificate. Please take note of this aspect.



9 EOI Response Format

Cover Letter

(Company letterhead)

[Date]

To,

HEAD, PURCHASE & STORES

UR Rao Satellite Centre

HAL Airport Road, Vimanapura Post

Bangalore -560017

Karnataka

Dear Sir,

Ref: Expression of Interest for “Rate Contract for Readiness of Spacecraft

Transportation Containers”

Having examined the Expression of Interest (EOI), the receipt of which is hereby duly

acknowledged, we, the undersigned, intend to submit a proposal in response to the

Expression of Interest (EOI).

We attach hereto the response as required by the EOI, which constitutes our proposal.

Primary and Secondary contacts for our company are:



Primary Contact Alternate Contact

Name:

Title:

Company Name:

Address:

Phone :

Mobile:

Fax :

E – mail :

We confirm that the information contained in this response or any part thereof, including

its exhibits, and other documents and instruments delivered or to be delivered to URSC

is true, accurate, verifiable and complete. This response includes all information

necessary to ensure that the statements therein do not in whole or in part mislead URSC

in its short-listing process.

We fully understand and agree to comply that on verification, if any of the information

provided here is found to be misleading the short listing process, we are liable to be

dismissed from the selection process or termination of the contract during the execution

of the contract.

We agree for unconditional acceptance of all the terms and conditions set out in the EoI

document.



It is hereby confirmed that I / We are entitled to act on behalf of our company/ corporation/

firm / organization and empowered to sign this document as well as such other

documents, which may be required in this connection.

Dated this

(Signature) (In the capacity of)

(Name)

Duly authorized to sign the EOIResponse for and on behalf of:

(Name and Address of Company) Seal / Stamp of Vendor

Witness Signature:

Witness Name:

Witness Address:

CERTIFICATE AS TO AUTHORIZED SIGNATORIES

I, …………………………………………., the Company Secretary of

………………………………., certify that

………………………………………………………………. Who signed the above response

to EoI is authorized to do so and bind the company by authority of its board / governing

body.

Date:

Signature:

(Company Seal)



Part-I

9.1 General Details of the Vendor

9.1.1 Name of the Vendor

9.1.2 Year of Establishment

9.1.3 Core capabilities of the Vendor Type brief profile of the Vendor in

Annexure A

9.1.4

Head office location and

address with contact number &

email id:

9.1.5

Local address in Bangalore if

any with contact number &

email id:

9.1.6

Addresses of manufacturing

and/or operational setup in India

(Highlight the address where

URSC representative shall

visit for audit)

1.

2.

3.

9.1.7 Corporate website URL:



9.2 Financial Supporting Documents

Auditor certified statements for the last three years, FY 2015-16, FY 2016-17& FY

2017-18in Annexure-B (please provide the profit and loss statement and balance sheet.

FY 2015-16 FY 2016-17 FY 2017-18

Net Revenue from Operations (in

INR Crores)

EBTD [Earnings

Before Tax and

Depreciation]

% of Revenue from

Aerospace

Segment/Unit

Net worth

Share Capital

% of shareholding by

Indian

% of shareholding by

Foreign

9.2.1 Unaudited certified statements certified by the company auditors for the latest

year 2017-18 (in case auditor certified statement for 2017-18 is not available).

Certification by the company auditors supporting the revenue break up.



Part-2

9.3 Form A

Compliance Matrix to be filled by Vendors

Refer Chapter No.

Description Understanding and Compliance (Yes/No)

Remark

1. Modus Operandi

2. EOI Objective

3. Introduction to Satellite Subsystems

4. Introduction to Contract

5. Description

6. Schedule for completion of scope of works

7. Procedure for finalizing the contract

8. Terms & Conditions

9. EOI Response Format



9.4 Form B

Compliance Matrix to be filled by Vendors

Sl. No. Description Compliance/ Non compliance

Remarks/ supporting Documents

1. In-house experience in handling following types of work of purchase orders in last 3 years

a. Lifting and Handling of Heavy Mechanical hardware

b. Assembly and Repair of Machinery

Attach as Annexure C

2. In house availability of qualified & experienced personnel with qualification of diploma, ITI in mechanical

Attach as Annexure D

3. ISO 9001:2008 or higher certification for relevant to this work

Attach as Annexure E

Signature:

Name of the authorized signatory for the company:

Date: Place:

Note: If required, Provide Documentary Proof as Supporting documents, topics where

ever it is deemed necessary sheets can be attached



9.5 EOI Response Format Contents

The proposal should be submitted as an Expression of Interest (EOI) as a collation of

the following table of contents as below, in the enclosed format, clearly providing the

details requested below with documentary proof/supporting documents as Annexure.

The vendor has to provide the information as per the formats as prescribed in chapter 9

Response Format. The overall compliance matrix as per section 9.2,9.3,9.4 should also

be submitted as per the EOI proposal. All these inputs may be furnished in MS word

document neatly typed in the said formats.

The proposal and all correspondence and documents shall be written in English.

Sl. No. Contents Page No

1. Covering Letter

Part-I

2. General particulars of Vendor

Part-2

3. Form A Compliance Matrix to be filled by Vendor

4. Form B Compliance Matrix to be filled by Vendor

List of Annexure

Annexure- A

Brief Profile

Annexure-B

Auditor certified statements

Annexure-C

In-house experience in handling following types of work of purchase orders in last 3 years a. Lifting and Handling of Heavy

Mechanical hardware b. Assembly and Repair of Machinery

Annexure-D

In house availability of qualified & experienced personnel with qualification of diploma, ITI in mechanical.

Annexure-E ISO 9001:2008 or higher certification for relevant to this work.

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Transcript of · 2019-06-25 · EOI responses shall be submitted in softcopies besides hardcopies. Tables,...