20181009 - Communities Standing Committee Meeting - Agenda · 10/9/2018 · Scott Mason Chief...

OUR VISIONA progressive region creating opportunities for all

OUR MISSIONWe are a council committed to continuous improvement, a sustainable

future and efficient investment in our communities

OUR VALUESRespect and Integrity

Accountability and TransparencyProviding Value

Commitment and Teamwork

OUR PRIORITIESStrong, vibrant communities

Building and maintaining quality infrastructureSupporting our local economy

Protecting our people and our environmentLeadership and governance

Our organisation

CommunitiesStanding Committee Meeting

Notice is hereby given pursuant to the provisions of the Local Government Regulation 2012, that the next Meeting of the Central Highlands Regional Council will be held in the Council Chambers, 65 Egerton Street, Emerald on

Tuesday, 9 October 2018At 10.15 am

For the purpose of considering the items included on the Agenda.

Scott MasonChief Executive Officer

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Agenda - Communities Standing Committee Meeting - 9 October 2018

Central Highlands Regional Council 2 of 263

AGENDA CONTENTS1 PRESENT ..................................................................................................................................................32 APOLOGIES..............................................................................................................................................33 LEAVE OF ABSENCE...............................................................................................................................34 CONFIRMATION OF MINUTES OF PREVIOUS MEETING .....................................................................34.1 Minutes - Communities Standing Committee Meeting - 11 September 2018 .......................................35 BUSINESS ARISING OUT OF MINUTES ...............................................................................................136 REVIEW OF OUTSTANDING MEETING ACTIONS ...............................................................................137 REVIEW OF UPCOMING AGENDA ITEMS............................................................................................138 PETITION.................................................................................................................................................139 MATERIAL PERSONAL INTEREST, CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS

.................................................................................................................................................................1310 COMMUNITIES........................................................................................................................................1410.1 Community Grants Program - Round 2, 2018.....................................................................................1410.2 Community Planning Advisory Group Meeting Notes - 10 September 2018 ......................................1810.3 Central Highlands Regional Council (CHACAC) 22 June 2018 and 19 July 2018 planning meeting

minutes................................................................................................................................................2711 CUSTOMER AND COMMERCIAL SERVICES.......................................................................................9011.1 Community Consultation Minutes - Arcadia Valley - 2 August 2018...................................................9011.2 Community Consultation Minutes - Buckland - 2 August 2018 ...........................................................9711.3 Community Consultation Minutes - Orion - 2 August 2018 ...............................................................10911.4 Community Consultation Minutes - Tresswell - 2 August 2018.........................................................11511.5 Community Consultation Minutes - Rolleston - 3 August 2018.........................................................12411.6 Community Consultation Minutes - Toprain - 3 August 2018............................................................13311.7 Community Consultation Minutes - Tieri - 22 August 2018...............................................................14111.8 Community Consultation Minutes - Mt Ball - 22 August 2018...........................................................14711.9 Community Consultation Minutes - Sapphire - 23 August 2018........................................................15311.10 Community Consultation Minutes - Anakie - 23 August 2018...........................................................16211.11 Community Consultation Minutes - Willows - 24 August 2018..........................................................16911.12 Community Consultation Minutes - Bogantungan - 24 August 2018.................................................17611.13 Community Consultation Minutes - Lochington - 24 August 2018 ....................................................18213 DEPARTMENTAL UPDATES ...............................................................................................................18813.1 Communities .....................................................................................................................................18813.6 Customer and Commercial Services.................................................................................................21414 GENERAL BUSINESS ..........................................................................................................................26314 CLOSED SESSION ...............................................................................................................................26314.1 Nil Reports.........................................................................................................................................26315 LATE AGENDA ITEMS .........................................................................................................................26316 CLOSURE OF MEETING ......................................................................................................................263



1 PRESENT

2 APOLOGIES

3 LEAVE OF ABSENCE

4 CONFIRMATION OF MINUTES OF PREVIOUS MEETING4.1 Minutes - Communities Standing Committee Meeting - 11 September 2018

Communities

Standing Committee Meeting

Meeting of the Central Highlands Regional Council held in the Council Chambers, 65 Egerton Street, Emerald on

Tuesday, 11 September 2018

Commenced at 10.16am

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CENTRAL HIGHLANDS REGIONAL COUNCIL

COMMUNITIES STANDING COMMITTEE MEETING

TUESDAY 11 September 2018

MINUTES CONTENTS

PRESENT .................................................................................................................................................... 2 APOLOGIES ................................................................................................................................................ 2 LEAVE OF ABSENCE ................................................................................................................................. 2 CONFIRMATION OF MINUTES OF PREVIOUS MEETING ......................................................................... 2 Communities Standing Committee Meeting: 7 August 2018 ......................................................................... 2 Business Arising Out of Minutes............................................................................................................... 2 Outstanding Meeting Actions .................................................................................................................... 2 Review of Upcoming Agenda Items .......................................................................................................... 2 PETITIONS (IF ANY) ................................................................................................................................... 2 MATERIAL PERSONAL INTEREST, CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS .... 3 COMMUNITIES ............................................................................................................................................ 3 Central Highlands Arts and Cultural Advisory Committee - Terms of Reference ........................................... 3 Update on the Future Cities, Smart Communities Summit ............................................................................ 3 Community Planning Advisory Group Minutes 30 July 2018 ......................................................................... 4 Community Consultation Meeting - Blackwater - 29 May 2018 ..................................................................... 4 Community Consultation Meeting - Comet - 30 May 2018 ............................................................................ 5 Community Consultation Meeting - Bluff - 30 May 2018 ............................................................................... 5 DEPARTMENTAL UPDATES ...................................................................................................................... 6 Departmental Updates Communities ............................................................................................................ 6 Departmental Updates Customer and Commercial Services ........................................................................ 7 GENERAL BUSINESS ................................................................................................................................. 7 CLOSURE OF MEETING ............................................................................................................................. 8



MINUTES – COMMUNITIES STANDING COMMITTEE MEETING – TUESDAY 11 SEPTEMBER 2018 – PAGE 2

MINUTES – COMMUNITIES STANDING COMMITTEE MEEETING HELD AT 10.16AM TUESDAY 11 SEPTEMBER 2018 IN THE CENTRAL HIGHLANDS REGIONAL COUNCIL CHAMBERS, EMERALD OFFICE

PRESENT Councillors Councillors (Crs) K. Hayes (Mayor), M. Daniels (Chair) Councillors (Crs) A. McIndoe, C. Brimblecombe, G. Sypher Officers General Manager Communities D. Fletcher, General Manager Customer and Commercial Services M. Webster, Coordinator Communications A. Ferris, Minute Secretary B. Pusey Observers Crs G. Nixon and C. Rolfe APOLOGIES Resolution: Cr Sypher moved and seconded by Cr Brimblecombe “That a leave of absence as previously granted for Cr Godwin-Smith for today’s meeting be recorded.” CSC 2018 / 09 / 11 / 001 Carried (5-0)

LEAVE OF ABSENCE Nil CONFIRMATION OF MINUTES OF PREVIOUS MEETING Communities Standing Committee Meeting: 7 August 2018 Resolution: Cr Brimblecombe moved and seconded by Cr Sypher “That the minutes of the previous Communities Standing Committee Meeting held on 7 August 2018 be confirmed.” CSC 2018 / 09 / 11 / 002 Carried (5-0)

Business Arising Out of Minutes Nil Outstanding Meeting Actions Nil Review of Upcoming Agenda Items Nil PETITIONS (IF ANY) Nil




Attendance General Manager Customer and Commercial Services M. Webster left the meeting at 10.20am MATERIAL PERSONAL INTEREST, CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS Nil Attendance Manager Community Development S. Poulter and Arts and Cultural Officer K. Newman attended the meeting at 10.21am General Manager Customer and Commercial Services M. Webster returned to the meeting at 10.22am

COMMUNITIES Central Highlands Arts and Cultural Advisory Committee - Terms of Reference Executive summary: The Central Highlands Arts and Cultural Advisory Committee (CHACAC) Terms of Reference (TOR) provides a framework recognising the purpose, responsibility, objectives and service delivery that the CHACAC provide as a council endorsed advisory committee. To ensure council is compliant with Arts Queensland, (the administrators of the Regional Arts Development Fund (RADF)) the CHACAC TOR has been revised to align with Arts Queensland’s 2018-19 financial year requirements. These changes have been supported by the CHACAC. This report presents the revised CHACAC TOR for council’s consideration and endorsement. Resolution: Cr Brimblecombe moved and seconded by Cr McIndoe “That the Central Highlands Regional Council endorse the amended Central Highlands Arts and Cultural Advisory Committee Terms of Reference.” CSC 2018 / 09 / 11 / 003 Carried (5-0)

Attendance Manager Community Development S. Poulter and Arts and Cultural Officer K. Newman left the meeting at 10.26am

Update on the Future Cities, Smart Communities Summit

Executive summary: This covering report for the powerpoint presentation is intended to provide a short update presentation on the Future Cities, Smart Communities Summit Innovation and Technology Showcase hosted by the Local Government Association of Queensland in Cairns from 11 – 13 July 2018. Resolution: Cr McIndoe moved and seconded by Cr Sypher “That the Central Highlands Regional Council receive the report on the Future Cities, Smart Communities Summit that was held on the 11 - 13 July 2018.” CSC 2018 / 09 / 11 / 004 Carried (5-0)




Attendance Manager Community Development S. Poulter and Coordinator Community Engagement B. Frawley attended the meeting at 10.33am

Community Planning Advisory Group Minutes 30 July 2018

Executive summary: This report presents meeting notes from council’s Community Planning Advisory Group meeting held in Emerald on Monday 30 July 2018 and to be ‘received’ by council. Resolution: Cr Brimblecombe moved and seconded by Cr Sypher “That Central Highlands Regional Council receive the meeting notes of the Community Planning Advisory Group held 30 July 2018 and note the following actions:

1. That the Community Development Unit team continue to upload static town and roads maps to CH2022 and pursue online options enabling map views to zoom in and out.

2. That Robyn Miles is the new Community Development Officer – Community Reference Groups. 3. That the Community Reference Group Regional Funding table and draft process are to be shared

on Enterprise Content Management and Docs on Tap systems. 4. That the CH2022 website will be migrated to the Have Your Say, Central Highlands website. 5. That options regarding key headings within the draft Community Engagement Policy be identified

and presented to council at a Strategic and Briefing Forum meeting for final decision. 6. That the 13 Community Reference Group’s meeting minute templates, guidelines and best practice

examples are amended, shared with Community Reference Groups and made available on the CH2022 website.

7. That the Community Reference Group Regional Funding process be worked on collaboratively between Community Development Unit and Finance teams.

8. That the table of Community Reference Group Projects will be updated ready for presentation to members at the Community Reference Group Regional Summit.

9. That funding related to the Capella Bakehouse Oven be investigated by General Manager Communities Daniel Fletcher and Cr Gai Sypher.

10. That marketing and recruitment of new Community Reference Group members be raised at quarter four Community Reference Group meetings.”

CSC 2018 / 09 / 11 / 005 Carried (5-0)

Attendance Manager Community Development S. Poulter and Coordinator Community Engagement B. Frawley left the meeting at 10.36am Community Consultation Meeting - Blackwater - 29 May 2018 Executive summary: Central Highlands Regional Council regards community engagement activities as the cornerstone of good governance and critical to effective planning and delivery of infrastructure and services that meet the needs and expectations of the community. Community Consultation Meetings are conducted once annually in various communities throughout the Central Highlands Local Government Area (LGA) and provide opportunity for council and the community to meet and discuss key issues, plans and projects. Blackwater Community Consultation Meeting was held on 29 May 2018.




Resolution: Cr Brimblecombe moved and seconded by Cr McIndoe “That Central Highlands Regional Council receive Community Consultation Meeting held at Blackwater Civic Centre on 29 May 2018, noting the following actions have been logged as Customer Requests (CRM)

1. Investigate feasibility of council resuming responsibility of 6 Evans St, Blackwater from Blackwater Pottery Club - [CRM 71144/2018]

2. Review revised proposal from local Art Society to remain at current location and either renovate existing building or replace with a new building - [CRM 71146/2018]

3. Investigate the issue of dogs roaming the streets in Blackwater – [CRM 71155/2018].” CSC 2018 / 09 / 11 / 006 Carried (5-0)

Community Consultation Meeting - Comet - 30 May 2018

Executive summary: Central Highlands Regional Council regards community engagement activities as the cornerstone of good governance and critical to effective planning and delivery of infrastructure and services that meet the needs and expectations of the community. Community Consultation Meetings are conducted once annually in various communities throughout the Central Highlands Local Government Area (LGA) and provide opportunity for council and the community to meet and discuss key issues, plans and projects. Comet Community Consultation Meeting was held on 30 May 2018. Resolution: Cr Sypher moved and seconded by Cr Brimblecombe “That Central Highlands Regional Council receive the minutes from the Community Consultation Meeting held at Comet Hall on 30 May 2018, noting the following actions have been logged as Customer Requests (CRM)

1. Install directional signage to Comet Transfer Station - [CRM 71162/2018] 2. Install “No Dumping” signage near gully on Comet Water Shed Road - [CRM 71162/2018] 3. Inspect access to the Comet Cemetery for potential upgrade – [CRM 71163/2018] 4. Respond to query regarding signage for Dig Tree amenities block - [CRM 71167/2018] 5. Action maintenance request regarding the all ability access ramp at Comet Hall – [CRM

70284/2018] 6. Follow-up status of carpentry work to Comet Railway Station – [CRM 71171/2018] 7. Liaise with land owner to remove old tanks from old Sausage Factory - [CRM 71128/2018].”

CSC 2018 / 09 / 11 / 007 Carried (5-0)

Community Consultation Meeting - Bluff - 30 May 2018 Executive summary: Central Highlands Regional Council regards community engagement activities as the cornerstone of good governance and critical to effective planning and delivery of infrastructure and services that meet the needs and expectations of the community. Community Consultation Meetings are conducted once annually in various communities throughout the Central Highlands Local Government Area (LGA) and provide opportunity for council and the community to meet and discuss key issues, plans and projects. Bluff Community Consultation Meetings was held on 30 May 2018.




Resolution: Cr Brimblecombe moved and seconded by Cr Sypher “That Central Highlands Regional Council receive Community Consultation Meeting held at Bluff Community Hall on 30 May 2018, noting the following actions have been logged as Customer Requests (CRM)

1. Erect a street light on the corner of South and Main Streets, Bluff – [CRM 71174/2018] 2. Investigate localised flooding of properties along Main St, Bluff caused by poor drainage and lobby

TMR to rectify - [CRM 71175/2018] 3. Investigate issue of feral cats at a vacant property known as 8 Keating St, Bluff – [CRM

71176/2018] 4. Provide affected residents official correspondence confirming changes to street numbering in

Bluff - [CRM 71177/2018] 5. Install directional signage to Bluff Transfer Station and investigate ways to educate the community

about waste and recycling – [CRM 71178/2018] 6. Install directional signage to the Bluff Racecourse - [CRM 70283/2018].”

CSC 2018 / 09 / 11 / 008 Carried (5-0)

DEPARTMENTAL UPDATES Departmental Updates Communities Executive summary: The following information provides an update on key activities for the Communities Department. Resolution: Cr Brimblecombe moved and seconded by Cr Sypher “That Central Highlands Regional Council receive the Communities departmental update report, highlighting key activities for the month of August 2018.

1. Pilot Audit of School and Community Facilities 2. Rangers new team member 3. Submission for resolution Approved Inspection Program 4. Pest management weed spraying 5. Barking dogs 6. Rangers meet with Biosecurity Qld 7. Rangers assessed Roy Day park 8. Rangers Borilla Street office open 9. Rangers in the Gemfields 10. Weed spraying Nogoa River 11. Drovers in the region 12. Waste Management Local Law 13. Full cost pricing Model for Waste 14. Kerbside and Bulk Bin collection contract 15. Waste levy preparedness 16. Transfer Stations; Assessment of barriers to prevent falls into bulk bins 17. Business case for Combination vehicle to service all waste sites. 18. Mulched green waste reduction 19. Discuss options for Chemical & Paint disposal for Council and Ratepayers 20. Emerald Transfer Station; Battery box installation and evaluation. 21. Arts in August 22. Libraries First5Forever Program 23. Libraries Book Week 24. Seniors Week at Emerald Library 25. Seniors Lunch




26. RUOK DAY 13 September 2018 27. Tackling Regional Adversity through Integrated Care (TRAIC) Grant 28. Mental Health Week 29. Youth Development Officer recruitment 30. Capella Skate Park event 31. English/Japanese Conversation Class 32. Springsure Hospital Museum 150 Anniversary 33. Regional Arts Service Network (RASN) 34. Community Directory 35. Emerald Art Gallery – Creative Generations Exhibition 36. Regional Summit 2018 37. Australian National Flag Day 38. Senate Inquiry.”

CSC 2018 / 09 / 11 / 009 Carried (5-0)

Attendance Coordinator Customer Service R. Brosnan attended the meeting at 11.00am Departmental Updates Customer and Commercial Services Executive summary: The following information provides an update on key activities for the Customer and Commercial Services department. Resolution: Cr Brimblecombe moved and seconded by Cr McIndoe “That Central Highlands Regional Council receive the Customer and Commercial Services departmental update report, highlighting key activities for the month of August 2018.

1. Community and Staff Housing 2. Customer Service and Area Support.”

CSC 2018 / 09 / 11 / 010 Carried (5-0)

Attendance Coordinator Customer Service R. Brosnan left the meeting at 11.24am

GENERAL BUSINESS Nil




CLOSURE OF MEETING There being no further business, the Chair closed the meeting at 11.25am CONFIRMED CHAIR DATE





5 BUSINESS ARISING OUT OF MINUTES

6 REVIEW OF OUTSTANDING MEETING ACTIONS

7 REVIEW OF UPCOMING AGENDA ITEMS

8 PETITION8.1 To be tabled (if any)

9 MATERIAL PERSONAL INTEREST, CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS



10 COMMUNITIES

10.1 Community Grants Program - Round 2, 2018

DECISION REPORT

Date: 26 September 2018

To: Communities Standing Committee Meeting

Author: Suzanne Poulter, Manager Community Development

Authorising Officer: Daniel Fletcher, General Manager Communities

File Reference: N/A

EXECUTIVE SUMMARY:

The Central Highlands Regional Council Community Grants Program provides financial assistance to local community groups and organisations that make positive contributions to the quality of life in the Central Highlands. Each year there are two rounds, February and August. Applications for the second round of 2018 closed on 31 August 2018. There were 27 applications received, which were evaluated by the Community Grants Assessment Panel on 13 September 2018.

This report puts forward the Community Grant Assessment Panel’s recommendation for council to endorse 22 of the 27 applications received, to the total value of $78,862.56.

OFFICER RECOMMENDATION:

That Central Highlands Regional Council endorse the Community Grants Program Assessment Panel recommendation that the 22 applications listed below are deemed successful for Round 2, 2018.

Organisation Project Grant Category Grant

GST (applicable if GST registered)

Total

Anakie and District Community Hall Committee Inc

Anakie 10,000 steps trail Community $3,188.50 NIL $3,188.50

Blackwater Powerboat and Ski Club Inc

Water and sun safety equipment

Sport and Recreation $3,871.16 NIL $3,871.16

Blackwater Tiny Tots Centre Inc Cool volunteers Community $1,600.00 $160.00 $1,760.00

Capella QCWA New stove Community $2,748.00 NIL $2,748.00

Central Highlands Triathlon Club

CHTC upgrade, two-way radio


CHRRUP Ltd Connectivity hub Community $2,668.20 $266.80 $2,935.00

CQ Pet Rescue Inc Bottle/can collection cages Community $5,000.00 NIL $5,000.00

Emerald & District Social Development Association Inc

Memorial garden at Avalon Aged Care Home Community $4,149.00 $414.90 $4,563.90

Emerald Brothers Cricket Club Scoring tablets and freezer Sport and

Recreation $2,000.00 NIL $2,000.00



Emerald Jockey Club Inc Purchase slasher Community $4,750.00 $475.00 $5,225.00

Emerald Pioneer Cottage Association Inc Increasing storage Community $4,871.00 NIL $4,871.00

Gemfields Riding for the Disabled Inc Coaching/training workshop Sport and

Recreation $2,480.00 NIL $2,480.00

Maraboon Power Boat and Ski Club

Club website and membership database development


Orion Community Inc Increasing water available for sporting fields


Retreat Creek Campdraft Association Computer equipment Sport and

Recreation $3,078.00 NIL $3,078.00

Rolleston Cricket Club Shade and seating Sport and Recreation $3,827.70 NIL $3,827.70

Rolleston Health Committee

Rolleston men's health night Community $3,790.00 $379.00 $4,169.00

Rolleston State School P & C Association High jump mat cover Sport and

Recreation $1,563.00 NIL $1,563.00

Scouts Australia, Capella Pack

Container purchase and concrete path Community $5,000.00 $500.00 $5,500.00

Springsure Pastoral and Agricultural Society Inc

Upgrade of walkways at saleyard Community $3,000.00 NIL $3,000.00

Springsure Working Horse Association New portable yards Sport and

Recreation $5,000.00 $500.00 $5,500.00

The Gemfields Community Support Association Inc

Security system upgrade Community $5,000.00 $500.00 $5,500.00

TOTAL $78,862.56 $3195.70 $82,058.26

Total Community Grants Program Round 2, 2018 is $78,862.56.

REPORT:

The Central Highlands Regional Council Community Grants Program provides financial assistance to local community groups and organisations that make positive contributions to the quality of life in the Central Highlands.

The grants program provides clubs and associations opportunity to apply for grants to a maximum value of $5,000. There are two application categories:

Community Assistance and Sport and Recreational Assistance

The overall purpose of these grants is to assist in building and strengthening communities, increase sharing and participation, and general wellbeing.

The grant’s goals are to: Develop the capacity and sustainability of organisations or support innovative programs to meet the

needs of members and the community and Support the acquisition or upgrading of facilities and equipment (excluding personal-use items).

Expressions of interest for the grants program are advertised twice a year to support the two application rounds scheduled for February and August. This financial year Council has budgeted $166,500 for this program.



Applications for the second round of 2018 closed on 31 August 2018. There were 27 applications received that were evaluated by the Community Grants Assessment Panel on 13 September 2018. The Community Grants Assessment Panel members include Caroline Laughton and Jessamine Crawford as community members, along with council representative Cr Gai Sypher and sport and recreation officer Reannyn Murray as a council staff member.

This report puts forward the Community Grant Assessment Panel’s recommendation for council to endorse 22 of the 27 applications received, to the total value of $78,862.56.

Unsuccessful applicants will be notified by mail and if requested will be provided advice regarding why their application was not successful.

Funds will only be dispersed to successful applicants after evidence of their projects’ completion and total costs are supplied to Council.

CONSIDERATIONS / IMPLICATIONS:

Corporate/Operational Plan Reference: 1. Strong Vibrant Communities; 1.1 - Corporate Plan Strategy: Strong diverse communities1.3 - Corporate Plan Strategy: Active and inclusive communities.1.3.3 - Facilitate opportunities for learning, social activities, community events, grants and funding programs.

Budget/Financial/Resourcing: The current year budget provides $166,500 for Community Grants. This report recommends expenditure within budget of $78,862.56.

Legal/Policy/Delegations:The successful grant applications must be eligible to receive a Community Grant according to the Community Grants Program Guidelines.

Communication/Engagement:The Community Grants were promotion from 20 July 2018 in the Central Queensland Newspaper, Council offices and libraries, community newsletters and school newsletters.

Risk Assessment: Risks include the following conditions of offer for successful applications.

Conditions of Offer:1. Expend funds within six months of approval (date appearing on the offer letter). 2. Complete the ‘Community Grants Acquittal Form’ including project summary, copies of receipts

and any support material required within six months of approval.3. If the organisation has funds that are not fully expended by the end of the six months and these

funds are still required, the organisation must provide council with a written request for an extension, of no more than six months, providing a valid reason why the project has not been completed and an overview of works currently completed, to retain the funds.

4. Approved funds will be dispersed after evidence of the project’s completion and total cost has been supplied through the acquittal process.

5. Acknowledge council’s contribution in any publications or publicity materials associated with the funded activities.

6. Contact the Community Development Unit if there is any change to the project / program / event for which funds were granted.

Timings/Deadlines:As per the Community Grants conditions of offer, successful applicants have a limited amount of time to acquit funds. Approval of the applications recommended will support successful applicants to beginning their projects immediately.

Alternatives considered:



The current Community Grants model is endorsed for the 2018/19 financial year. Projects meeting the criteria advertised have been identified and put forward for consideration for council to endorse. No alternatives were considered.

SUMMARY:This report puts forward 22 of the 27 applications received in round two of the 2018 Community Grants program for council to consider for endorsement. These applications have a combined total value of $78,862.56 and are recommended by the Community Grants Assessment Panel.

The Community Grants program is a competitive process that enables council to provide financial assistance to local community groups and organisations that make positive contributions to the quality of life in the Central Highlands.

This program supports positive outcomes across the Central Highlands region by facilitating efficient investment in our communities.

ATTACHMENTS:Nil

– END OF REPORT –



10.2 Community Planning Advisory Group Meeting Notes - 10 September 2018

DECISION REPORT

Date: 25 September 2018


Author: Bernardine Frawley, Coordinator Community Engagement


File Reference: ECM Document ID#1306378

EXECUTIVE SUMMARY:

This report presents meeting notes from council’s Community Planning Advisory Group meeting held in Emerald on Monday 10 September 2018 to be ‘received’ by council.


That Central Highlands Regional Council receive the meeting notes of the Community Planning Advisory Group held 10 September 2018 and note the following actions:

1. That the Community Development Unit (CDU) consider risk management associated with council funds being auspiced for Community Reference Group (CRG) Projects.

2. That the CDU present a report to council’s Strategic and Briefing Forum regarding a refresh of the Central Highlands 2022 Community Plan.

3. That the CDU present a report to council’s Strategic and Briefing Forum regarding CRG Projects:a. Assessing their shovel readiness for funding via the CRG Regional Project Fundb. Presenting a new model for future funding which builds on the existing Community grants

process.

REPORT:

The Community Planning Advisory Group’s (CPAG) purpose is to provide a forum for councillors and staff to discuss Community Reference Group (CRG) related issues and identify opportunities to make operational efficiencies and improvements. The group guide and steward the ongoing implementation of the Central Highland 2022 Community Plan by providing strategic support to CRGs and assisting them to achieve goals and outcomes. This is achieved by members attending and participating in CPAG meetings held quarterly, or as required. CPAG operates under the Terms of Reference endorsed by council on 12 September 2017. CPAG last met on 10 September 2018 and this report provides a copy of the meeting notes to be 'received'.

The next CPAG meeting is scheduled to be held in Emerald on 25 October 2018.


Corporate/Operational Plan Reference: 1. Strong Vibrant Communities; 1.1 - Corporate Plan Strategy: Strong diverse communities1.3.1 - Lead active community planning and engagement by encouraging community participation



and input into council’s decision making.

5. Leadership and Governance;5.1. - Corporate Plan Strategy: Leadership and communication

Budget/Financial/Resourcing: CRGs are funded through council’s annual operational budget. No further budget impacts are anticipated from the item relevant to the report.

Legal/Policy/Delegations:Community Planning Advisory Group Terms of Reference. Central Highlands 2022 Community Plan.

Communication/Engagement:CRG meetings are held quarterly in each of the 13 Central Highlands communities. Councillors and staff of Central Highlands Regional Council attend these meetings to engage with CRG members. Additionally, CRG members communicate with council online, face to face and via the telephone as required. Minutes of CRG meetings are recorded and are publicly accessible through the website CH2022.com.au

Risk Assessment: There are no identified risks related to the presentation of these minutes, however, it is considered best practice to share the minutes to be ‘received’ by council.

Timings/Deadlines:There is no time sensitivity around presentation of these minutes.

Alternatives considered:Not applicable

SUMMARY:

This report submits meeting notes of the last Community Planning Advisory Group meeting held in Emerald on Monday 10 September 2018 to be ‘received’ by Central Highlands Regional Council.

ATTACHMENTS:

1. CHRC CPAG unconfirmed meeting notes of 10.09.18


Community Planning Advisory Group (CPAG)Meeting Notes

Location: Executive Meeting Room 1, Emerald CHRC

Date: Monday 10 September 2018

Time: 11.30am to 1.00pm

Chair: Councillor Charlie Brimblecombe

Minute Taker: Bernardine Frawley (Coordinator Community Engagement)

Present: Councillors Kerry Hayes, Charlie Brimblecombe, Alan McIndoe, Christine Rolfe, Gai Sypher, Gail Nixon. Daniel Fletcher (General Manager Communities), Suzanne Poulter (Manager Community Development).Bernardine Frawley (Coordinator Community Engagement).

12.30pm Cr Alan McIndoe departed the meeting.

Apologies: Scott Mason (CEO), Councillors Gail Godwin-Smith, Megan Daniels and Paul Bell.

Item # Item Discussions1 Welcome and

Apologies Cr Brimblecombe welcomed all to the meeting. Apologies were noted. Noted this is a special CPAG meeting for discussing CRG Regional Project Funding (RPF) process.

2 Confirmation of previous minutes

Minutes of the previous meeting notes dated Tuesday 30 July 2018 were confirmed by all One amendment was requested to correct the spelling of Mayor Kerry Hayes name. Moved by Cr Sypher. Seconded by Cr Christine Rolfe.

Noted that as today is a special meeting, actions of the 30 July 2018 will be revised at next meeting scheduled for 25 October 2018.

Cr Sypher clarified what part of the CRG RPF has been endorsed in previous meetings.



2

Daniel Fletcher and Suzanne Poulter confirmed at the CRG RPF has $160k allocated in the FY 18/19 budget. This is made up of $100K Capital and $60K Operational Expenditure. The application process for CRGs to access this allocation is currently being drafted.

3 CRG Regional Funding document review

Suzanne Poulter shared the draft CRG Regional Funding Process on the Surface hub – refer to document in Addendum A, explaining steps 1, 2 and 3.

It was at this point (Step 3) councillors identified the process too cumbersome. Cr Sypher shared her concerns regarding the CRG RPF requiring applicants to have an auspice. 1.

Difficulty finding an auspice 2. The potential risk of fraud by the auspice. The group discussed these challenges and concluded that the same risk applied to the previous Flexible

Funding process as well as the current Community Grants process. To date council’s governance surrounding this process has successfully managed this risk. All agreed that strong governance needs to continue to mitigate this risk, particularly with levels of funding as high as $20,000 per project.

All councillors wish to keep the process simple as well as continue with councillors engaging with community and advocacy work.

The group discussed the various dynamics and challenges, regarding the CRG RFP, such as:o Cr McIndoe: Some CRGs are working well, whereas others are not so involved. With some CRGs it

is a good mechanism to keep abreast of community concerns. Over all he questioned if the process is moving fast enough, is it cost effective or are we going about things the right way?

o Cr Sypher: Can the CRG process be more effective? To date they have had their place and have been working successfully. However, it is time to go back to the drawing board to tweak a few areas that are not working well.

o Cr Rolfe: A lot of the projects have commonalities. There are benefits to centrally co-ordinating with stakeholders such as Traffic Advisory Group (TAG), Department of Transport and Main Roads (DTMR) and interdepartmentally within council. This is particularly noted regards to attracting collective project funds.

o Mayor Hayes: The CRGs have served a purpose to date. There has been a feeling of non-activity without funding. The Flexible Funding was done on the hop and triggered further unpredicted challenges such as unscheduled and heavy workloads on various council departments. Hence the Flexible Funding process has been put aside. We now want to learn from our experiences in managing the next phase. Suggested to review the Central Highlands 2022 Community Plan, re-set the pathway and the next generation of CRGs.

o Bernardine Frawley and Suzanne Poulter advised the CRG RPF process was drafted based on learning from experiences to date.



3

Recommended actions: 1. The Community Plan:

o To present a report to the Strategic and Briefing Forum regarding review of the CH 2022 Community Plan

o Consider flexibility for CRGs, noting all are operating differently: Some prefer to act in an advisory capacity only. Some members may prefer to be more independent from council. Some who prefer to be more hands on e.g. manage their projects fully, apply for grants.

o When reviewing the CH 2022 Community Plan consider inclusion of more regular community engagement.

o Consider broadening the community engagement process with the smaller communities (that don’t have CRGs) and how to involve localities on the outskirts, such as Willows, Lochington, Orion

2. Community Development Unit (CDU) to review current CRG Projects:o Assess and nominate the projects that are mature enough to be expended 18/19 FYR. o Based on this assessment recommended projects for CRG RPF.o Note balance of available or future funding to be prioritised to other CRGs (equity).o Projects must be deliverable by 30 June 2019. o Ensure the correct messaging of this transition process is relayed back to the CRGs. o Will require two weeks to a month to do this.o Within this report present model for future funding via the Community Grants Process under a new

category: Option A - extend the community grants to include three components as follows:

Community – up to $5000 limit per project. Sports and Recreation – up to $5000 limit per project. CRG projects – up to $20,000 per project (To include a Project Decision Framework

(PDF) and whole of financial life costs on all capital project).

Option B - extend community grants as follows: Community – up to $20,000 limit per project. Sports and Recreation – up to $20,000 per project. All capital projects to include a Project Decision Framework (PDF) and whole of

financial life costs on all capital projects.

Option A or B will provide equity for any community group to apply who have an auspice – not only CRGs.



4

Once decided, make an adjustment to the second round of the Community Grants Program (applications closing 28 February 2019)

It was acknowledged not all members were in attendance. In their absence it was noted that further discussions are required to capture all members feedback before any significant changes are made.

4 Close and next meeting

Meeting Closed at 1pm Next Meeting:

o Date: Thursday 25 October 2018, 2pm to 4pm o Venue: Executive Meeting room 1 – CHRC Emerald

Action Table

Date Discussed

Item /Project Action Responsible Status Notes

10/09/18 Risk management of council granted funds for Community Projects through auspice

To consider risk management in any community project funding process where council funds are held by an auspice

Bernardine Frawley

10/09/18 The Community Plan

Present a report to the Strategic and Briefing Forum regarding review of the CH 2022 Community Plan and consider:

flexibility for CRGs inclusion of more regular community engagement. broadening community engagement process with

smaller communities.

Suzanne Poulter and Bernardine Frawley

10/09/18 CRG Projects CDU to review current CRG Projects: Assess and nominate projects that are mature enough

to be expended 18/19 FYR.

Suzanne Poulter and



5

Recommend projects for CRG RPF consideration to council via a Strategic and Briefing forum report

Within this report present model for future funding via the Community Grants Process

Bernardine Frawley



6

Addendum A

DRAFT - Community Reference Group (CRG)

Regional Project Funding Process1 CRG to submit Project Plan that aligns with their identified annual Strategic Priorities to their representative CDO. In 18/19 there is $60k

for Opex and $100k available for Capex projects.

Step One Step Two Step Three Step Four

Overarching Community PlanVisions for Our Community; Our Region 2022

Strategic Directions (formerly known as Action Plan)

Strategic Priorities for Year: 2018(formerly known as Action Plan Priorities for current year)

Individual Project Plan

2 CDO to review Project Plan and check for completeness, subjective to project.

3 CDO to liaise with CDU team, CRG project team and internal/external stakeholders where appropriate, to work through feasibility and options around the project moving forward.

For Capital projects, CDO to work with each CRG to complete the Project Development Framework (PDF) process, to evaluate project viability (including delivery timeline if being delivered by council). The Finance Team will assist calculation of whole of life costings (WOLC) so that they can be factored into council’s decision making on project feasibility.

During this step, three potential funding sources for all projects are reviewed:1. The CDO will investigate to determine if a project submitted is already part of council’s long-term financial planning.2. Where appropriate, the CDO will refer projects to funding sources beyond council, such as grants or sponsorship opportunities.3. Where the project fits the criteria CRG Regional Funding may be applied for.

Notes:



7

Projects that are new or involve the renewal/upgrade of an existing asset, and require more than $10k, are considered capital projects.

Where a project is for capital works over $20k, it will be deferred to annual budgeting cycle for consideration – this is a separate process.

Any funding actions will be noted on the Project Plan and the CRG will be informed. 4 Project is entered onto the Regional Project Funding Table. This table is viewable by Councillors via Docs on Tap and Council via ECM.

Projects funded under 3.1 and 3.2 process ends here. Projects seeking funds from council’s CRG Regional Funding noted under 3.3 above, continue with the process noted below.

5 CRG Regional Project Funding Assessment Panel evaluate projects 6 A special CPAG Meeting is called where:

1. The Assessment Panel’s recommendations are presented for CPAG’s consideration.2. CPAG members review and respond to recommendations, advising of any reprioritisation. Note: Potential exists for CPAG to

nominate 1 project from each assessment round to be prioritised above others, based on current trends/needs/wants of the community, provided the group are unanimous in this decision.

3. A Final list of CRG Projects is agreed upon unanimously by CPAG for the CDU Team to present to council for funding consideration.

7 Recommended projects are to be presented to council by the CDU at a General Council meeting.8 CRGs are informed of their Project Plan proposal’s outcome.9 Relevant CDO to liaise with their CRG to deliver the project.





10.3 Central Highlands Regional Council (CHACAC) 22 June 2018 and 19 July 2018 planning meeting minutes

DECISION REPORTDSION REPORTDate: 9 October 2018


Author: Karen Newman, Arts & Cultural Officer


File Reference: ECM Document ID#1307161and #1307858

EXECUTIVE SUMMARY:

This report presents the meeting notes of the Central Highlands Arts and Cultural Advisory Committee (CHACAC) planning meetings held 22 June 2018 and 19 July 2018 to be ‘received’ by Central Highlands Regional Council.


That Central Highlands Regional Council receive the meeting notes from council’s Central Highlands Arts and Cultural Advisory Committee (CHACAC) meetings held 22 June 2018 and 19 July 2018, and note the following actions:

Friday 22 June 2018 1. That the Arts and Cultural Officer (ACO) draft a Memorandum of Understanding (MOU) to recognise

the Duaringa Historical and Tourism Association (DHTA) ownership of the Inga Ellis collection.2. That the ACO adds suggested projects to the Creative Cultural Futures and Heritage action plan.3. That the ACO works with in partnership with council libraries on arts, culture and heritage programs.4. That the ACO provide CHACAC members with collected information to date for the arts, culture and

heritage booklet.5. That the ACO create a survey form for community feedback and data collection for council’s arts

and cultural collective mailing list. 6. That the ACO meet with Central Highlands Development Corporation (CHDC) to check Hewlett

Packard (HP) Reveal/Aurasma app requirements.7. That the ACO implement inter-departmental discussion and planning regarding the local heritage

register.8. That the ACO, council libraries and information management team investigate online systems that

are publicly searchable for family and local history collections.9. That the ACO and Coordinator Community Engagement (CCE) to investigate volunteer programs

and support.10. That the ACO investigate the Entertainment Centre and Artist Precinct projects.

Thursday 19 July 20181. That the ACO seek permission to share Central Queensland Museum Officer (MDO)’s training

resources.2. That the ACO add additional member suggestions to the Creative Cultural Futures action plan.3. That the ACO continue working with the library team for heritage collection management.4. That the ACO lists cemeteries on the agenda for heritage sub-committee meeting.5. That the ACO share the Capella Bakehouse Oven Design with members.6. That the ACO shares the adopted council Heritage Management Framework with members.7. That the ACO present the draft Springsure Hospital Museum Conservation Plan to members.8. That the ACO coordinate handover for Arts in August events while on sick leave.



REPORT:

The Central Highlands Arts and Cultural Advisory Committee (CHACAC) is a council committee established to encourage the participation and optimum service delivery for council communities, particularly regarding the areas of arts, cultural and heritage programs, projects and activities.

The CHACAC operates under a Terms of Reference (TOR) which is annually reviewed to align with Arts Queensland and local changes of the arts, cultural and heritage program. The current TOR were endorsed by council on 7 August 2018.

Central Highlands is home to many diverse communities who value and respect differences of cultural background, artistic expression and lifestyle which is reflected and celebrated by the many arts, cultural and heritage groups throughout the region.

Council recognises the relationship between the cultural, economic and social development that arts, culture and heritage provide for our region. The arts, cultural and heritage sectors enrich community wellbeing, encourage social and community development and contribute to economic and tourism growth for our region.

The next CHACAC planning meeting is scheduled to be held in Emerald on 25 October 2018.


Corporate/Operational Plan Reference: 1. Strong Vibrant Communities; 1.1 - Corporate Plan Strategy: Strong diverse communities1.1.1 - Provide and maintain accessible community services and facilities that meet the needs of our diverse communities.1.2.1 - Preserve, maintain and provide access to our region’s history.1.2.2 - Promote the heritage, arts and cultures of our communities.

3. Supporting our Local Economy; 3.1.2 - Promote the Central Highlands as a region for tourism and development opportunities.

Budget/Financial/Resourcing: CHACAC meetings are budgeted for as part of the annual operating budget.

Legal/Policy/Delegations:Central Highlands Arts and Cultural Advisory Committee Terms of Reference. CHRC Creative Cultural Futures Strategy 2016-2026.Arts for All Queenslanders 2017-22 (State government).Arts and Cultural Investment Framework 2016 (State government).Australia Council Strategic Plan 2012 (National government).Convention of Protection and Promotion of the Diversity of Cultural Expression UNESCO.Article 27 of the Universal Declaration of Human Rights.

Communication/Engagement:The Central Highlands Arts and Cultural Advisory Committee conduct systematic planning and community engagement meetings throughout the region each financial year. The attached meeting notes are a record of these meetings.

Risk Assessment:There are no particular risks related to the presentation of the meetings notes, however, it is considered best practice to share these to be ‘received’ by council.

Timings/Deadlines:There is no time sensitivity around presentation of the meeting notes.



Alternatives considered:Not applicable.

SUMMARY:This report presents meeting notes of Central Highlands Arts and Cultural Advisory Committee planning meetings held 22 June 2018 and 19 July 2018, to be received by Central Highlands Regional Council.

ATTACHMENTS:

1. CHACAC Planning Meeting Minutes - 22 June 2018 [10.3.1]2. June draft Creative Cultural Futures Strategic Action Plan [10.3.2]3. Central Highlands Arts and Cultural Advisory Committee CHACAC planning meeting- 190718

[10.3.3]4. July draft Creative Cultural Futures Strategic Action Plan [10.3.4]


Central Highlands Arts and Cultural Advisory Committee - Planning Meeting1 | P a g e

Central Highlands Arts and Cultural Advisory Committee (CHACAC) Planning Meeting Notes

Location: Central Highlands Regional Council Administration Building, EmeraldEmerald Gallery Meeting Room

Date: Friday 22 June 2018

Time: 10:00am to 12:00noon

Chair: Cr. Charles Brimblecombe (CHRC)

Minute Taker: Kayla Holloway (CHRC) (recorded meeting – attendees advised)

Present: CHRC: Cr Charles Brimblecombe (CHRC), Cr Gail Nixon (CHRC), Cr Gail Godwin Smith (CHRC), Karen Newman (CHRC – ACO and RLO), Bernadine Frawley (CHRC – CRG), Kayla Holloway (CHRC)

CHACAC Members: Barb Beazley, Sharon Gimbert, Kathy Hawkins, Anna-Jane Gordon

Apologies: Maureen Burns

Guests: Ken Hart, Shaunte Francis

Documentation: Documents provided to Meeting Attendees: Meeting Minutes from previous CHACAC Meeting – 20/04/18 Agenda for CHACAC Meeting 22/06/18 New CHACAC 2018-19 Folders provided to all attendees – Ring Binder type provided




Item Discussions ACTIONS1. Welcome Cr. Brimblecombe welcomed everyone to the meeting and apologies were noted.2. Previous Meeting Previous planning meeting review and actions update:

Actions from meeting 20/4/18 complete.

Actions related to the cancelled heritage sub-committee meeting are to be deferred to a new meeting, date to be advised.

ACO to advise new heritage sub-committee meeting date. Pending actions for this meeting will be placed on related agenda.

3. CHRC Creative Cultural Futures and Heritage Action Plan

Discussed the 2018 CHRC Creative Cultural Futures Action Plan.

Anna-Jane stated that the one-year plan was too much for one person to deliver.

Explanation given regarding council’s new online engagement tool named “Have Your Say Central Highlands”.

This tool was used for an online engagement project in relation to brain-

storming arts culture and heritage.

Given feedback provided that the online engagement time frame for this was short, all agreed to extend the engagement opportunity to remain open for another week. Members to also advise their networks of this extension.

Additional committee and guest feedback that platform needs more explanation for participants. Request for explanation of capabilities of ‘Have your say’ engagement tool.

ACO to extend brain-storming arts culture and heritage online community engagement project on ‘Have Your Say Central Highlands’, by another week.

Request for Digital Engagement Officer to attend next meeting and explain capabilities of ‘Have your say’ engagement tool.




ACO displayed the currently populated areas of the draft Creative Cultural Futures Action Plan and shared the information with attendants at meeting. Summary as follows.

Creative Culture Futures Sections (refer to CHRC Creative Cultural Futures 2016-2026 document):

1. Consolidation and revitalisation: To improve and revitalise arts and cultural regional direction.

2. Community and celebration: To encourage consultation, cooperation and participation in community arts and cultural activities and programs.

3. Regional identity and sense of place: To promote community identity, cultural tourism and the heritage unique to the Central Highlands. To encourage visitors to our local towns and surrounding areas and boost the regional economy.

4. Positive partnerships: Foster strategic partnerships to improve and enrich arts and cultural communities.

5. Celebrate diversity: Embolden and recognise the strengths that diversity brings to the Central Highlands’ communities

6. Future direction: Strategic development, innovation and planning for the future of arts and culture within the Central Highlands, as well beyond to the broader national and international arena.

7. Training and learning: As recommended by committee and community.

ACO advised that objective 1. ‘Consolidation and Revitalisation’ is heavily project based. Other areas of the action plan will frequently be linked back to this section of the strategy.




The action plan goals are:

1.1 Enhancement and maintenance of existing facilities. o Priorities for the two council art galleries in Emerald and Springsure

were discussed with some key priorities for the action plan being highlighted.

1.2 Meeting the needs of a wider arts and cultural services region with community facilities and services.

o Arts and cultural facilities and services consideration led to major discussions around the ‘arts, cultural and heritage precinct’ and the “Blue skies’ entertainment centre project which emphasised concerns around the community engagement and collaborative planning necessary for both these spaces.

o The Blackwater Art Society facility was discussed and alternate options to the Doon Street premise are being considered.

o Council libraries history collection management is being addressed with staff attending the heritage training recently conducted in Emerald with Central Queensland Museum Development Officer (MDO) Dr Melanie Piddocke. Rolleston library staff will also have the same opportunity to attend this training with the same program being provided on 13 and 14 July 2018.

1.3 Conserve and preserve heritage buildings and collections.o The Central Queensland MDO has summitted a quote to conduct

regional visits with 18 groups that have heritage collections. Collection management resources are also going to be added online for groups to reference for best practice collection management. Conducting

ACO to collate online resources list to support heritage and collection management.




regional visits to meet the groups to assess and prioritise collection support is a comprehensive first step to future collection support planning with community groups and council.

o In the consideration of conservation and preservation of heritage buildings and collections the MDO will be at the Springsure Hospital Museum (SHM) setting up the nationally heritage listed Springsure Hospital 150 years exhibition. 18 August 2018 is the open day scheduled to present this ongoing exhibition.

o A Conservation Management Plan will be completed by 30 June 2018 for the Nationally Heritage listed Springsure Hospital Museum.

o A Memorandum of Understanding (MOU) will be drafted to recognise the Inga Ellis collection that is owned by the Duaringa Historical Association and housed to the Dingo history room adjacent to the library. Dingo history house collection management facility changes will be noted in the action plan for future consideration.

o * A significance assessment of the Inga Ellis and other Dingo collections is estimated to cost approximately $7,000, which has no current budget allocation. The collection is adequately housed currently. Bogantungan collection more of a priority for collection management.

o Bogantungan Railway Station and collection is to be added to action plan as the community collection in that facility, it needs conservation management.

ACO to draft MOU

Bogantungan to be added to the action plan/framework – Medway Crash also Bedford Weir




o The Marg Powell gallery was raised (Note: this gallery is known as this name, however, it is noted there is some discussion around the official name). The gallery is Rolleston’s historic post office situated in Beazley Park, it needs work to meet WH&S standards and is in the action plan.

o The Rolleston heritage training day will include exhibition labelling and presentation which is suitable for all those interested in the gallery.

o *Capella bakehouse oven concept design was funded by RADF and is complete. The Capella Community Reference Group (CRG) have the resulting design as part of their future projects with a project plan currently presented to council from that group.

o *Capella Pioneer Village are attempting to purchase additional land for their collections. Their collections and facilities are well maintained and managed with their volunteer committee. A Significance Assessment for these collections was a previous RADF project.

o *Dingo history room refurbishment for collection.

o *Rolleston Post Office gallery development.

o *Cemetery projects – age and erosion are destroying our history and there are multiple future project ideas linked to this area of local heritage.

*Future aspirational goals are indicated with an asterisk *

ACO to confirm venue and email members.




1.4 Develop the cultural needs of the elderly, youth, culturally diverse and education sectors within our regional libraries.

o The development of cultural needs for elderly, youth, culturally diverse and education sectors of the community through our council library services is currently provided through Library Services Tech Savvy seniors programs, resources other than English, school visits and youth programs. These services are being enhanced further through ongoing program plans.

1.5 Assess existing arts and cultural needs and strengthen existing partnership support of arts and cultural activities, programs, presentations and performances.

o Assessment of existing arts, cultural and heritage needs is facilitated by the new online engagement platform “have your say”, CHACAC meetings, the arts and cultural outreach program and face to face community engagement. The current online survey ‘Brain-storm your arts, cultural and heritage ideas’ is the strongest online engagement process to date with 332 registrations in the week in has been open and this platform is also assessing specific artform ideas along with general future planning for regional arts, culture and heritage.

o A separate art, cultural and heritage data base was discussed to be populated in partnership with CHACAC Sharon Gimbert and Barb Beazley visiting individuals and groups to further develop the booklet. New database will be shared with Arts Queensland.

ACO is working in partnership with libraries for programs

ACO to provide info currently collected for the arts, culture and heritage booklet. Sharon and Barb to visit individuals and groups. Sharon and Barb to share info learned on these visits to improve CCF action plan.

Survey of questions suggested for residents to be collated and available for community feedback into future planning. (1.5 and 1.6)




1.6 Continue assessment of the visual arts, performance, film, media and other art form needs.

o CHACAC regional meetings including local communities.o Re-instate quarterly RADF Outreach Program.

1.7 Stimulation of arts and cultural economic development is an Arts Queensland, council and RADF objective and opportunities in this area are constantly being shared and considered.

o As opportunities arise projects will be evaluated for support.o Annual RADF grant program review.o Additional grant information and opportunities to be shared via mailing

list.

1.8 Maintain, support and resource the programming initiatives of the existing art galleries and cultural facilities.

o Maintaining support and programming initiatives of galleries and cultural facilities is annually conducted through gallery service level agreements and the Capella Cultural Centre has a management contract in place.

o Two galleries exhibition plans to be shared via council website.

1.9 Maintain and sustain the pivotal role of the community halls in the arts and cultural lifestyles of our communities.

o Community halls play a pivotal role in the arts and cultural lifestyles of our communities and council maintains these halls on an ongoing basis.

Objective 2 ‘Community and celebration’: this area focuses on arts and cultural activities and programs.

Form for respondents to join council’s arts mailing list to be distributed.

ACO to seek assistance from digital engagement officer and comms team on mailing list.

ACO to share Capella Cultural Centre via council website.




2.1 Develop arts and cultural activities and programs reflective of community needs.

o Arts in August operational plan target is to aim for a minimum of four events each year.

o Council libraries’ programs will also support activities and programs reflective of community need.

2.2 Continue the support of arts and cultural programs and celebrate their achievements.

o Arts, cultural and heritage advocacy.o Regular Community Standing Committee (CSC) reporting o Arts Queensland and RADF outcomes reports will also support this

goal and video outcome reporting will be encouraged.

2.3 Maintain community participation via consultation concerning arts and cultural development.

o Annual Creative Cultural Futures strategic action plan review and the annual arts, culture and heritage community engagement program.

2.4 Raise awareness of arts and cultural activities and resources available and support initiative for local artists.

o Information sharing through council arts and cultural collective mailing list.

o Development of the Central Highlands Area Regional Trails (CHART) or CH ARTS app. [Nice acronym for a cultural tourism trail].

o CHACAC to develop an arts and cultural newsletter.

2.5 Forge links and partnerships for arts and cultural programs to optimise use of resources and encourage healthy communities.

o Social/emotional well-being arts programs.

ACO to share as many events and activities as possible.




o Inviting groups to the interagency meetings to have input and awareness. This area will also be supported by the arts and cultural collective mail out as desired and in the future artist and heritage trails are a goal.

o Arts, cultural and heritage database of people and groups – this will be achieved through the Arts Booklet and App.

o *Artist and heritage trails.

Discussion about cultural tourism heritage trails at Comet, Duaringa and Gemfields and signs at Bogantungan and Rewan. Comet Tales and Walking trails has the site signs in place and the Regional

Arts Development Fund (RADF) funded overarching map signage is currently going to print to complete that project.

The Duaringa heritage walking trail signage design has been sent to the printers and the HP Reveal augmented reality links will be added later to the timber posts.

Gemfields signage to be checked as HP Reveal (Aurasma) changes have affected the links.

The cultural tourism signage design has again been delayed due to the graphic design element. Bogantungan has been completed and placed, Rewan has had some delays again with the graphic artist. These signs are linked to the local heritage register is being redeveloped with a local graphic designer to mitigate the recurrent graphic artist delays.

2.6 Develop the of arts and cultural requirements of seniors, men, youth and public education sectors and utilise the diverse multicultural talents of the region.

o Arts, culture and heritage precinct development.

ACO to share interagency meeting dates with CHACAC

Arts and Cultural Collective mailing list – to be made available online for interested community members to join

ACO to meet with CHDC and check HP Reveal/Aurasma requirements.

ACO to obtain new template for cultural tourism signage locally




o Entertainment support and advice for the Senior’s Luncheon, the Youth arts programs, multicultural programs, educational and community programs.

2.7 Further develop Arts in August programs and activities.o Community engagement brain-storming ideas.

Objective 3 ‘Regional identity and sense of place’ development:

3.1 Develop a regional online map of the Central Highlands’ historical, heritage and cultural locations.

o This is part of the draft heritage management framework considerations for the council website and will be supported by an online map and app information.

3.2 Facilitate networking between communities.o CHACAC meetings regionally with invitation to local community and

groups.o Annual training workshops. The training and learning area of the action

plan also takes this point into consideration for our communities. Target of two training workshops annually and investigate additional social media programs.

o Annual arts, cultural and heritage network opportunities and promotion. opportunities and promotion.

3.3 Maintain and protect historical locations and develop a cultural/heritage register.

o Draft heritage management framework. o A review and updates to the current local heritage register will also be

conducted with a view to having this register on the council website.

ACO to share training information through arts and cultural collective mailout and CHACAC planning

ACO to implement inter-departmental discussion and planning regarding the local heritage register




3.4 Develop a cultural tourism strategy to harness the current arts, cultural and heritage options.

o Aligned with the review of the Tourism Strategy. o CHART app. The arts, cultural and heritage app was discussed. The

app will address multiple of key areas in the Creative Cultural Futures Strategy action plan.

3.5 Encourage the protection and promotion of heritage places and cultural areas through educational training programs and as part of the draft heritage management actions.

o Educational training program/s. Possible partner programming.

3.6 Use existing library facilities to promote family and local history.o Digitising local history and developing a front facing community access

online platform for collection management and research in council libraries.

o Facilitation of community callout days to add items to council’s collections.

o Collection policy development for local community collections will further develop this goal. Aim two annually for region.

o Collection policy development for council collections.

Discussion in relation to history and the need of digitisation, there needs to be a focus for community access within libraries across the region. Libraries are the primary source that people utilise when seeking information and/or adding to local history collections and knowledge such as photos, videos, documents, artefacts, diaries etc. Museum options also need to be considered.

ACO, council libraries and IT to investigate online systems that are publicly searchable.

ACO to invite library representative for October meeting.




3.7 Initiate cultural ambassadors to communicate consistent messages about the region and its cultural life. Some members not comfortable being a ‘cultural’ ambassador – due to various interpretations of the word ‘culture’ this section would be best understood with the title ‘arts and cultural ambassador’.

There are numerous suggested aspirational goals for this section as noted on the Action plan draft.

Objective 4 Positive partnerships will be developed to enhance regional arts, culture and heritage. 4.1 Develop arts and cultural resource databases and support networks with

regular review of information details is hoped to be self-populated once established by individuals and groups.

o It is intended that the CHART app will condense and combine multiple support platforms.

4.2 Enhance existing communication channels and maintain an effective communication strategy to link potential partners.

o A Marketing Plan consideration.

4.3 Foster funding opportunities to support the arts and cultural sector.o The RADF and community grants programs. o It was noted that other grant funding opportunities are also a link on

the council website please check regularly as this area changes frequently. ACO provides information on grants via arts and cultural collective email list and assists with individual enquiries for possible grants on a regular basis.




4.4 Liaise with community groups to enhance, support and link skills is conducted by the ACO on an annual basis.

o To be part of training program.

4.5 Search for opportunities to develop links between arts and cultural organisations where innovative and creative initiative may result.

o CHART app and by reviewing mailing lists to groups and continuing to build on existing networks.

4.6 Identify resources and support that may be available from strategic partnering.

o Ongoing with Arts Queensland, Queensland Museums and other agencies. It is hoped to develop a partnership with the Clermont Heritage Museum in the future. Digitisation initiative between the Clermont Heritage Museum to be a consideration.

4.7 Actively promoting arts and cultural events and associated partnerships. o A Marketing Plan consideration.

Objective 5 ‘Celebrate Diversity’ recognises our regional diversity. 5.1 Promote and support our multicultural diversity in the region through

festivals, forums and awareness programs. o Marketing plan. o Educational training program/s.

5.2 Recognise the many traditional owners of the country and use appropriate protocol and consultation regarding arts, culture and sacred sites.

o Develop protocol guidelines.o Draft heritage management framework.




5.3 Support and promote indigenous arts and cultural events and activities, community participation and celebration of NAIDOC Week.is via:

o NAIDOC promotion.o Marketing strategy.

5.4 Raise awareness of arts and cultural activities and resources available throughout the region and support initiatives of local artists.

o Marketing strategy.

5.5 Develop, support and promote the cultural tourism of the Central Highlands.

o Marketing strategy area.o CHART app.o Cultural tourism signage.

5.6 Develop, support and promote the International Sister City partnerships between Ichinoseki, Japan and Altona, Canada and the unique opportunities for the Central Highlands’ communities.

o Marketing strategy.o Protocol guidelines.

Objective 6 ‘Future Direction’ refers to strategic development and innovative planning for the future.

6.1 Strategically plan future partnerships with a view to cohesively link arts, culture and history.

o CHART app.o Partnership development.

6.2 Develop and/or redevelop facilities to meet future arts and cultural needs.




o Planning for projects in area 1. Consolidation and revitalisation.

6.3 Support and promotion of arts, cultural and historical initiatives that will contribute to the unique identity of the region, especially in the area of cultural tourism.

o CHART app.o Cultural tourism signage.o Conservation and preservation of heritage buildings and collections.o Marketing strategy.

6.4 Actively promoting the arts and cultural activities and resources available and support initiatives of local artists.

o CHART app.

6.5 Linking arts and cultural programming of events and activities. o Marketing Plan.o Central Highlands Development Corporation (CHDC) calendar.

6.6 Develop online arts, cultural and historical mapping of the region. o CHART app development.

6.7 Supporting new media arts and new technologies to enhance arts, culture and heritage.

o HP Reveal (Aurasma) augmented reality platform as reporting tool for cultural tourism and libraries.

o New media and/or new technology projects. Target one annually.

Additional Objective 7 annual Training and Learning is for the annual professional development of the CHACAC and community to support local professional development and best practice learning support.




4. Current Project Update

Draft heritage management framework – to Council Strategy 26 June 2018.

Arts, culture and heritage app update – to go to Expression of Interest in line with procurement process.

Central Highlands Area Regional Trails (CHART) is the suggested name and acronym for the app with multiple breakdowns of the acronym already.

Framework has changed – will go up and will be submitted to council – currently with Executive Leadership Team (ELT).

Springsure Hospital Museum new heritage architect Peter Todd to complete Conservation Management Plan (CMP) by 30 June 2018.

Springsure Hospital Museum 150 Years Open Day scheduled for 18 August 2018.

State government realignment of departments: Arts Queensland is now linked as Environment and the Arts instead of the former linkages with Science and Innovation.

Possibly a self-populating newsletter to accompany the app/website? ACO to add to development specs

5. General Business Gallery updates

Emerald Art Gallery update– nil - ACO has suggested a special meeting to prepare for Annual Art Award as their head of committees have resigned.

Bauhinia Bicentennial Art Gallery update provided by Cr. Nixon who attended recent Springsure State School exhibition – every child put in two paintings

Bauhinia Bicentennial Art Gallery promote – 5-8 July it will close




with a group Mandalay focused on positive mental health and relationship building.

Art gallery updates dependant on new member representation and gallery service level agreements will be put into place for new financial year.

Springsure Hospital Museum – MDO will be here to assess the heritage items along with two additional conservation specialists.

Jorunn may be able to use this story - Mandalay as there was a big emphasis on anti-bullying and team work.

6. Member Updates Website concerns: Regarding the CHRC Website, there is a link available to the community that

was not populated – within the Arts Area of RADF leading to a ‘Page Not Found’. Membership references to be updated and new RADF 2018-19 documentation put onto website when approved.

Discussion regarding heritage page for council website: Gemfields – heritage building? Do we have one? Consideration given to what

else could be added.

ACO explained all significant heritage buildings are contained listed in the local heritage register. The heritage site on the local and state register at the Gemfields is Tomahawk Creek. Old photos – how will we be able to retrieve these?

Online public access historical photos and stories to be linked with council libraries aligning with action plan, format to be further investigated.

Target Dates – may need to be pushed out to be more realistic – relating to the Creative Cultural Futures Action Plan which will include heritage actions.




Consultations process – to convey information and questions through into the meetings – perhaps a rep. Members are willing and able to go and speak to others who wish to

have input into future arts, cultural and heritage planning.

Shaunte Francis Tieri Historical items? What is to happen with them? Tieri historical items need

to go through to the town library or transaction centre.

Ken Hart Volunteer discussion section – how do we get them? and how does the council

go about it? – Noosa is a good example of volunteer program. Community Volunteer Register suggestion – publicly accessible that needs to

be generated by the public – needs to be updated by the community groups themselves to maintain current information. Clubs can go up on the website? Link it in with our existing events and groups.

Cr. Godwin-Smith Entertainment Centre/Cultural Centre (Blue Skies project)

Further discussiono Concerns with community engagement.o What has been mapped out for the funding?o CHACAC planning meeting minutes need to go to council.

Developing the mailing list – all members are keen for information relating to CHACAC to be sent out on a regular basis. ACO, Sharon and Barb to action.

Member sector update form to be created by Kayla

Action – Bernadine and Karen to talk to comms about a viability of linking with an existing volunteering site – start the preliminary discussion and gauge possible options – Noosa Council use a lot of volunteers – look at their processes – develop it around the libraries and information centres. Members are to email any volunteer examples that they consider relevant.

Action to find out what is going on with both – the Entertainment Centre VS the Precinct. Request information and the




o CHACAC request information regarding the ‘Blue Skies’ projects in the arts, cultural and heritage space.

Future entertainment centre and arts, cultural and heritage precinct – confusion between the two projects. Separate the two as they are being confused and pushed into the same area and/or project – make sure all potential user groups are information and consulted.

Barbara Beazley ‘Gems of the Outback’ photographic convention 4 – 7 May 2018 hosted by the

Emerald Photographic Club (EPC) was very successful. 140 people from across the state and inter -state came to the conference in addition to local participants. Daily attendees were very inspired by the excellent array of presenters. The gala dinner contained the Photography Society of Queensland’s (PSQ) state awards and presentations. All attendees learnt lots and great feedback was received regarding the weekend.

One of the presenters Les Walkling, who specialises in printing techniques is returning as part of Arts in August. On 5-6th August 2018 he will teach innovative printing techniques and the EPC will be combining these with new technologies to create an exhibition titled ‘Faces of…” this is a RADF project.

Kim Thompson has not yet received her RADF Funding.

Sharon Gimbert Erin Dunn workshop was very successful. It was a non-traditional drawing

workshop delivered in a classroom style environment. The Emerald Patchwork group have also not received their funding, process

needs to be looked for future projects. The Patchwork Group workshop is scheduled for 29th-30th July.

Liz Mayne is interested in doing a workshop out in Rolleston with Erin Dunne – October or November – and will be applying with RADF.

Documentation process needs to be looked at as items are not being registered properly. Some confusion with Community grants and RADF grants.

Facilities and venues are currently difficult to utilise by community – such as the town hall.

opportunity to have input – review the projects.

ACO to follow up Kim Thompson’s RADF funding.

ACO to discuss options regarding RADF application from Liz Maybe for Erin Dunn workshop in Rolleston.ACO to discuss facilities information and guides with facilities team.




Uncertainty of funding, who can help? Having someone on council who can help and follow up with funding or whatever event is occurring to help follow through and help the organisation that is volunteering to run these programs and projects.

o ACO can assist with referral to grant opportunities and advice on how to apply for these. The ACO can guide community through process, not fill in the application on their behalf.

7. Close of Meeting Next Meeting Date

Meeting closed 12:17pm Next meeting CHACAC planning meeting 6 September 2018. Venue: Tieri Transaction Centre at 10am



June 2108 Draft – Creative Cultural Futures Strategic Action Plan

Introduction

This Action plan covers projects scheduled for implementation and action over the next three years, as well as those identified for future consideration.

Items not achievable in the next 3 years, but still important for our community are noted under each area’s as future aspirations. These will be reviewed each year when the Action plan is reviewed to ensure the following 3 years Action plan projects are representative of what projects are more important to our community.

Priority Area: Consolidation and Revitalisation TargetsAIM: TO IMPROVE AND REVITALISE ARTS AND CULTURAL REGIONAL DIRECTION.Goal Activity Performance Measure Target ResponsibilityEnhancement and maintenance of existing facilities.

Emerald Art Gallery (EAG)

Bauhinia Bicentennial Art Gallery (Springsure) (BBAG)

Dingo History Room (DHR)

Cemeteries

*EAG lighting upgrade*EAG acoustic reviewSpace/support equipment review

BBAG refurbishmentSpace/support equipment review

DHR upgrade

Cemeteries management review

June 2019June 2020January 2019

June 2019January 2019

June 2020

June 2021

ACO and facilities teamACO and facilities teamACO and EAG reps

ACO and facilities teamACO and BBAG reps

ACO and facilities team

ACO and infrastructure department

Goal Activity Performance Measure Target Responsibility

*Targets are indicative timeframes; subject to budget and project approval.

KEYYear one – FY 18/19Year two – FY 19/20Year three – FY 20/21

*Noted for consideration in Council’s future budgets**Noted as Council’s Blue Sky Projects



Meeting the needs of a wider arts and cultural services region with bcommunity facilities and services.

Arts, cultural and heritage precinct

Blackwater Artist Space

Council libraries

Arts, cultural and heritage precinct master plan

Doon Street Project – CDU to scope Blackwater Art Society requirements to advise Facilities team to progress move to appropriate facility

Council library/TC facility review

June 2019

June 2018

June 2019



ACO and libraries team

Goal Activity Performance Measure Target ResponsibilityConserve and preserve heritage buildings and collections.

Springsure Hospital Museum restoration


Capella Pioneer Village (CPV)

Marg Powell gallery (Rolleston’s Historic Post Office)

Capella historic Bakehouse Oven project

Central Highlands cemeteries project

Arts, cultural and heritage

DHR upgradeCollection MOU (Inga Ellis)

CPV upgrade - additional land purchase

WH&S reviewMarg Powell gallery development plan

Arts, cultural and heritage

June 2019

June 2020December 2018

June 2019

June 2020

June 2018June 2019

June 2019

June 2021

June 2019

ACO, work camp and facilities team

ACO and facilities teamACO and Duaringa Historical and Tourism Association (DHTA)ACO and Dingo communityACO, corporate services team, land usage officer and CPV committee



Precinct Precinct masterplan

Goal Activity Performance Measure Target ResponsibilityDevelop the cultural needs of the elderly, youth, culturally diverse and education sectors within our regional libraries.

Partnership programs

Goal Activity Performance Measure Target ResponsibilityAssess existing arts and cultural needs and strengthen partnership support of existing arts and cultural activities, programs, presentations and performances.

Community consultationsoutreach program (quarterly)Engagement HQ

Goal Activity Performance Measure Target ResponsibilityContinue assessment of the visual arts, performance, film, media and other art form needs.

Outreach program Engagement HQ

Goal Activity Performance Measure Target ResponsibilityStimulate arts and cultural economic development.

Enhance community partnerships and events eg. “Gems of the Outback” State Photographic Society of Queensland (PSQ)

Goal Activity Performance Measure Target ResponsibilityMaintain, support and resource the programming initiatives of the existing art galleries and cultural facilities.

Emerald Art Gallery lightning upgrade Bauhinia Bicentennial Art Gallery (Springsure) refurbishment

Goal Activity Performance Measure Target ResponsibilityMaintain and sustain the pivotal role of the community halls in the arts and cultural lifestyles of our community.

Emerald Town Hall Bauhinia Hall (Bauhinia 4702) hall refurbishment



Priority Area: Community and CelebrationAIM: TO ENCOURAGE CONSULTATION, COOPERATION AND PARTICIPATION IN COMMUNITY ARTS AND CULTURAL ACTIVITIES AND PROGRAMS.Goal Activity Performance Measure Target ResponsibilityDevelop arts and cultural activities and programs reflective of community needs.

Arts in AugustCouncil libraries’ programs

Arts in August sub-committeeCouncil libraries

Goal Activity Performance Measure Target ResponsibilityContinue the support of arts and cultural programs and celebrate their achievements.

Community Standing Committee reports

Goal Activity Performance Measure Target ResponsibilityMaintain community participation via consultation concerning arts and cultural development.

Outreach programCommunity consultationsArt tours of council office spaces

Number of visiting tour groups

Goal Activity Performance Measure Target ResponsibilityRaise awareness of arts and cultural activities and resources available and support initiative of local artists.

Arts and cultural collective networkDevelop an arts and cultural collective newsletter

Number of annual updates sent

Goal Activity Performance Measure Target ResponsibilityForge links and partnerships for arts and cultural programs to optimise use of recourses and encourage healthy communities.

Artist and heritage trails

Goal Activity Performance Measure Target ResponsibilityDevelop the arts and cultural requirements of seniors, men, youth and public education sectors and utilise the diverse multicultural talents of the region.

Arts, Cultural and Heritage Precinct Entertainment at Senior’s LuncheonYouth Arts ProgramsMulticultural Programs

CHACACCommunity Engagement and Development TeamsCHRC Youth OfficersCHRC CRG groupsIDOACOCQID



Goal Activity Performance Measure Target ResponsibilityFurther develop Arts in August programs and activities.

Establish Arts in August sub-committee/s

Priority Area: Regional Identity and Sense of Place AIM: TO PROMOTE COMMUNITY IDENTITY, CULTURAL TOURISM AND THE HERITAGE UNIQUE TO THE CENTRAL HIGHLANDS TO ENCOURAGE VISITORS TO OUR LOCAL TOWNS AND SURROUNDING AREAS AND TO BOOST THE REGIONAL ECONOMY.Goal Activity Performance Measure Target ResponsibilityDevelop a regional online map of the Central Highlands’ historical, heritage and cultural locations.

CHRC Comms TeamCHRC GISCHRC IT team

Goal Activity Performance Measure Target ResponsibilityFacilitate networking between communities.

Regional heritage and cultural tourism partnershipsHeritage training workshops

CHRC Comms Team

Goal Activity Performance Measure Target ResponsibilityMaintain and protect historical locations and develop a cultural/heritage register.

Online Central Highlands heritage registerCentral Highlands burial register3D cemetery project

Website link CHRC Planning Team

Goal Activity Performance Measure Target ResponsibilityDevelop a cultural tourism strategy to harness the current arts, cultural and heritage options.

Arts, culture and heritage app

Gateways project

CHRCCHDC

Goal Activity Performance Measure Target ResponsibilityEncourage the protection and promotion of heritage places and cultural areas.

Educational training National Parks officers CHRC CHDC




Use existing library facilities to promote family and local history.

1. Digitise local history and develop front facing platform collection management in council libraries

2. Facilitate community callout days for libraries

3. Significant Duaringa historical figures and stories to be shared with council libraries

CHRC Libraries

Goal Activity Performance Measure Target ResponsibilityInitiate cultural ambassadors to communicate consistent messages about the region and its cultural life.

Central Highlands Arts and Cultural Advisory Committee members

Priority Area: Positive PartnershipsAIM: TO FOSTER STRATEGIC PARTNERSHIPS TO IMPROVE AND ENRICH ARTS & CULTURAL COMMUNITIES.Goal Activity Performance Measure Target ResponsibilityDevelop arts and cultural resource databases and support networks with regular review of information details.

Arts, cultural and heritage app

Goal Activity Performance Measure Target ResponsibilityEnhance existing communication channels and maintain an effective communication strategy to link potential partners.

Engagement HQCommunications team




Foster funding opportunities to support the arts and cultural sector.Goal Activity Performance Measure Target ResponsibilityLiaise with community groups to enhance, support and link skills.Goal Activity Performance Measure Target ResponsibilitySearch for opportunities to develop links between arts and cultural organisations where innovative and creative initiative may result.Goal Activity Performance Measure Target ResponsibilityIdentify resources and support that may be available from strategic partnering.

Arts Queensland partnershipsQueensland Museums partnershipsClermont Heritage Museum partnership

Partnership program/s

Goal Activity Performance Measure Target ResponsibilityActively promote arts and cultural events and associated partnerships.

Marketing Strategy Events promoted

Priority Area: Celebrate DiversityAIM: TO EMBOLDEN AND RECOGNISE THE STRENGTHS THAT DIVERSITY BRINGS TO THE CENTRAL HIGHLANDS’ COMMUNITIES.Goal Activity Performance Measure Target ResponsibilityPromote and support the multicultural diversity of the region through

Cultural awareness training



festivals, forums and awareness programs.Goal Activity Performance Measure Target ResponsibilityRecognise the many traditional owners of the country and use appropriate protocol and consultation regarding arts, culture and sacred sites.

Protocol guidelines IDOACO

Goal Activity Performance Measure Target ResponsibilitySupport and promote indigenous arts and cultural events and activities, community participation and celebration of NAIDOC Week.

NAIDOC promotionMarketing strategy

IDOACO

Goal Activity Performance Measure Target ResponsibilityRaise awareness of arts and cultural activities and resources available throughout the region and support initiatives of local artists.

Marketing strategy CHRCCHDC

Goal Activity Performance Measure Target ResponsibilityDevelop, support and promote the cultural tourism of the Central Highlands.

Marketing strategyArts, culture and heritage appCapella historic Bakehouse Oven project

Goal Activity Performance Measure Target ResponsibilityDevelop, support and promote the International Sister City partnerships between Ichinoseki, Japan and Altona, Canada and the unique opportunities for the Central Highlands’ communities.

Protocol guidelines Community Engagement Team

Priority Area: Future Direction



AIM: STRATEGIC DEVELOPMENT AND INNOVATION PLANNING FOR THE FUTURE OF ARTS AND CULTURE WITHIN THE CENTRAL HIGHLANDS AND BEYOND TO THE BROADER NATIONAL AND INTERNATIONAL ARENAGoal Activity Performance Measure Target ResponsibilityStrategically plan future partnerships with a view to cohesively link arts, culture and history.

Arts, culture and heritage appPartnership Development

CHACACCHRC communities

Goal Activity Performance Measure Target ResponsibilityDevelop and/or redevelop facilities to meet future arts and cultural needs.

Arts, cultural and heritage Precinct

Develop an arts, cultural and heritage Master Plan

ACOCHRC Comms

Goal Activity Performance Measure Target ResponsibilitySupport and promote arts, cultural and historical initiatives that will contribute to the unique identity of the region, especially in the area of cultural tourism.

1. Cultural Tourism Signage2. Central Highlands stories as part of app development3. Dingo/Duaringa history collection significance assessment

Cultural Tourism signs linked to local heritage registerStories app feature

Goal Activity Performance Measure Target ResponsibilityActively promote the arts and cultural activities and resources available and support initiatives of local artists.


Goal Activity Performance Measure Target ResponsibilityLink arts and cultural programming of events and activities.

Arts and cultural calendar including events, programs and activities

Number of advertised arts, cultural and heritage events, programs and activities

Goal Activity Performance Measure Target ResponsibilityDevelop online arts, cultural and historical mapping of the region.


Arts, cultural and heritage app map tool

Goal Activity Performance Measure Target ResponsibilitySupport new media arts and new technologies to enhance arts, culture and heritage.

HP Reveal (Aurasma) as reporting tool for librariesNew media and new technology projects

Library reporting tool Number of new media and/or new technology arts, culture and heritage projects

1 annuallyACO and council librariesACO and/or community individuals or groups



Priority Area: Future Direction (Learning and Training)BLURB: TO BE WRITTENAction Plan:Goal Activity Performance Measure Target Responsibility

Conduct a skills audit of CHACAC members

Skills audit report December 2018 CHACAC

Develop annual training plan

Training plan FY 18/19




July 2018 June 2019

June 2020

June 2021

CHACACCommunity Council

Professional development and training of CHACAC and community to support programs and best practice

Implement annual training plan

Training plan attendance checklist review FY 18/19



June 2019

June 2020

June 2021

CHACACCommunityCouncil

Future aspirations:Goal Activity Performance Measure Target ResponsibilityMy new ideas



To be added: Stray ideas - Suzanne/Gerhard – flood Totem poles and any others Anything on the Proposed budget Animating spaces - place making CHACAC Minute items CRGs – current project plans to be included CRGs – projects item on the Strategic Directions – to be added as well




Central Highlands Arts and Cultural Advisory Committee (CHACAC) Planning Meeting Notes

Location: Tieri Transaction Centre, Meeting Room Tieri

Date: Thursday 19 July 2018

Time: 10:00am to 12:35pm and 1:27pm to 2:21pm

Chair: Cr. Charles Brimblecombe (CHRC)

Minute Taker: Kayla Holloway (CHRC) (recorded meeting – attendees advised).

Present: CHRC: Cr Charles Brimblecombe, Karen Newman, Kayla Holloway.

CHACAC Members: Barb Beazley, Sharon Gimbert.

Apologies: Cr Gail Godwin Smith (CHRC), Cr Gail Nixon (CHRC), Bernadine Frawley (CHRC – CRG), Maureen Burns, Anna-Jane Gordon, Shaunte Francis and Kathy Hawkins.

Documentation: Documents provided to meeting attendees for the purpose of this meeting: Meeting Minutes from previous CHACAC planning meeting – 22/06/18. Agenda for CHACAC planning meeting 19/07/18. Copy of draft – ‘Creative Cultural Futures Strategic action plan’.




Item Discussions ACTIONS1. Welcome Cr. Brimblecombe welcomed everyone to the meeting and apologies

were noted. Cr. Brimblecombe confirmed with all present at the meeting, that all were comfortable with the meeting being recorded for meeting minutes purposes.

2. Previous Meeting

Previous planning meeting review and actions update:

Actions related to the cancelled sub-committee meeting are to be deferred to a new meeting, date to be advised.

Barb suggested that materials from Museum Development Officer (MDO) heritage training are shared on the council website. Once shared, she would like subscribers of the arts and cultural email group informed. Training feedback received was excellent.

The member sector update form is to be utilised. Feedback was received that the June minutes were not yet distributed.

Minutes need to be distributed within two weeks of the meeting and to expenditure these members will receive a member update template for future meetings and this will offer any members who cannot make a meeting to report as well.

Arts in August details are still being confirmed and Full

Throttle Theatre has yesterday sent through new dates for their performances in the region.

ACO to advise new heritage sub-committee meeting date. Pending actions will be placed on related agenda.

ACO to seek permission to share the MDO’s training resources

Members are requested to use the update form

ACO to edit minutes and distribute for confirmation.




Discussed the draft 2018 CHRC Creative Cultural Futures and Heritage action plan.

“Have your say’ content has been added to the Action Plan.

Barb commented that format was restrictive and difficult to utilise.

Discussed the ‘Have your say’ online feedback and new additions to the Action Plan. Feedback was shared that there needs to be training on ‘Have your say’ platform prior to utilising. Explanation needed on the ‘Have your say’ site so that people know they can add ideas. ACO unsure of all functions within the ‘Have your say’ platform, it has more functionally than currently demonstrated. CHACAC members suggested they would like to see various forms of engagement, not only online.

Lots of big budget items in feedback. Grants and budget planning necessary to deliver many of the ideas.

All members will be able to read through the CHRC Creative Cultural and Heritage Futures Action Plan and get a good grasp of it and the activities through August. Any topics of conversation can be brought to the table in the next CHACAC Meeting that will be in September.

ACO to provide current information from Central Highlands arts, cultural and heritage booklet to Sharon and Barb to take forward as an Emerald CRG and RADF partnership project.

ACO to invite CDO- Digital engagement to next CHACAC mini meeting.

ACO to email draft CHRC Creative Cultural Action Plan with additions to members.

ACO to provide current booklet information to Sharon and Barb.




Emerald Art Group will auspice the booklet funding $5,000 with CHACAC members Sharon and Barb project managing the project.

Sharon and Barb will visit individuals and groups and also gauge interest for Arts and Cultural Collective mailing and distribute an arts, culture and heritage survey. Sharon and Barb nominated they would like to do up a survey of questions for residents to answer is going to be done up and available for community members to answer as feedback – for the annual planning and Booklet.

Gallery timeframes and calendar were discussed to determine what will be in gallery for Arts in August. Iconic exhibition was in prior to Emerald Art Award which opened on 14 July 2018 will be in the Emerald Art Gallery for August. Further discussion moved to gallery update section.

ACO confirmed venue of heritage training in Rolleston on 13 and 14 July 2018. Venue was confirmed as Rolleston Transaction Centre and Rolleston residents and library staff appreciated the comprehensive training opportunity. This training aligns with Creative Cultural Futures and Heritage action plan objectives.

As a result of the collection management training for heritage and also the adoption of the CHRC Heritage Management Framework members suggested there is a need for collection management for heritage items in council facilities, for both council and community collections. Ideally, these

Sharon and Barb to visit individuals and groups. Sharon and Barb to do up a survey of questions and share feedback for future planning and the CHART app

ACO to seek assistance to share gallery exhibition calendar on the website




collections will all require an inventory and collection management catalogue so that they can be managed (disaster planning included). This action will also offer clarity around existing collections for both council and community. This can be included in the Action Plan and achieved over multiple years and into the future.

Cr. Brimblecombe noted that this directly relates to drafting a Memorandum of Understanding (MOU) with the Duaringa Historical and Tourism Association (DHTA) for the Inga Ellis collection housed in the Dingo History Room via the Dingo library. MOU’s are a tool that can utilised to manage heritage collections around the region.

A free disaster assistance service is provided by Queensland Museum in an emergency disaster situation. This service has been offered in the region as well as the state when disasters have occurred.

ACO obtained new template for Cultural Tourism signage. The graphic artist who originally was engaged for the project took too long to deliver results. Cr. Brimblecombe enquired if new council signage model was considered in the council’s overall signage project? ACO initially did delay the project for this consideration and now that council own the new template design this can be further investigated (the new cultural tourism template does not reflect the signage project document “Central Highlands Regional Signage manual”). It was felt that the pending signage project should be

ACO to add this item to the Action Plan

ACO to complete existing delayed sign and investigate further development of new cultural tourism template.




completed, and collation of the new council signage branding could be incorporated into future designs.

ACO sourced a quote to produce a Significance Assessment of Duaringa and Dingo heritage collections. Significance Assessments cost approx. $7,000 per assessment. Collection management and evaluation regionally is considered to be more important requirement currently. The Duaringa Historical and Tourism Association do have an inventory of the Inga Ellis collection which is in the Dingo History Room. A professional evaluation of heritage collections and prioritising each collection is a best practice recommendation. This can be added to the Action Plan.

ACO is working with council library staff to train them in heritage collection management for regional libraries as well as other library partnership projects. Council libraries are developing a regional library strategy and more partnership projects will be linked with that action plan.

Training program for 2018-19 suggestions have been framing training, Facebook/social media and acoustic training for local facilities. Sharon suggested a company that she had undertaken framing training with. Discussions flagged the need of social media training for community groups. Library training partnerships may work well for localised training. Business development for arts business development may be possible as they are eligible for business grant funding. Cross partnering for integrating training needs across arts, libraries and community should

ACO to check Significance Assessment for collections is in the Action plan.

ACO to keep working with the Library Team and investigating available options.




be considered to maximise options locally. Service providers can be considered to provide more specialised arts, cultural and heritage training facilitation.

Bogantungan has many projects which have been added to Creative Cultural Futures and Heritage action plan.

Cemeteries from a heritage perspective have many considerations that need to be recognised. There is a Cemetery Strategy is being developed however this for current future planning, heritage void considerations will be relevant to this strategy. Cemetery projects were discussed, and university research projects were suggested. Some projects are in action plan. Family history and libraries.

In relation to history and the digitisation, there needs to be a focus on the libraries within the region, as a main source for people seeking or wishing to add to the history collection, via photos, videos, documents, artefacts, diaries, etc. *Can the libraries be included in the October meeting so this can be raised with them*

The Digitisation of Tieri’s history is a possible CTM Links project.

The RADF Project - Capella Bake House Preservation information will be in future RADF Outcome Report.

This item to be added to the heritage sub-committee meeting agenda.

ACO will ensure the Library Coordinator is invited to a future meeting.

ACO to share Capella Bakehouse Oven Design with CHACAC members.




Arts and Cultural Collective mailing list. ACO suggested that social media and mailing lists may be needed to be considered more in a communication plan.

Interagency dates for CHACAC members.

Barb requested public art and other items for booklet content. Small maps for booklet will have to show all items

Cultural heritage map has different content and is a planning related map.

Self-populating newsletter was suggested to provide an additional layer in the CHART app subject to funding.

Mandalay workshop is suggested for future arts workshop. Great self-esteem, anti-bullying and well-being links to Bauhinia Bicentennial Art Gallery exhibition were excellent.

ACO to check with Bernardine and confirm the time, date and location of the next interagency meeting.

ACO to provide public art information. It has been discussed at the CHACAC Meeting on 19 July 2018 that the CRG is taking on the RADF project and that the Emerald Art Group will auspice for booklet. ACO will provide content support.

ACO to share list of Community Newsletter contacts.




Marketing still major request regionally for council support.

Entertainment centre and arts precinct projects are still requiring clarification for future planning.Cr. Brimblecombe gave some background to the entertainment centre possibilities. It will be a multifunctional centre with many possible combinations of community needs. Disaster management considerations need to be included. CHACAC members requested to be kept updated on project.

Volunteers and volunteering sites. ACO and coordinator community engagement are progressing discussions internally. Other council models need to be investigated.

ACO and CCE to continue to work on volunteering models.

3. CHRC Creative Cultural Futures and Heritage Action Plan

CHRC Creative Cultural Futures and Heritage action plan agenda item to be deferred due to low attendance at this meeting. Latest version of the action plan is to be emailed to CHACAC for consideration, any comments for discussion at the next meeting.

4. Current Project Update

Draft Heritage management framework – adopted by council 10 July 2018

Springsure Hospital Museum - new heritage architect Peter Todd has drafted a Conservation Management Plan (CMP) that is being presented to council for consideration.

Springsure Hospital Museum 150 Years Open Day scheduled for 18 August 2018. Dr Melanie Piddocke and

ACO to provide the adopted CHRC Heritage Framework to CHACAC members.

ACO to present the draft SHM Conservation Plan to council




Queensland Museum conservation specialist have set up the exhibition. WORK camp and project plan meeting is scheduled for tomorrow.

Regional Arts Services Network discussions with Central Highlands Service provider yesterday.

Met with Ewen Letts to progress Puddler project as RADF and community grant. Peter Brown is eligible for both even if only concept design.

Arts in August planning still ongoing. Sharon and Barb will manage 1971: The Music performance at Emerald Town Hall on 17 August. 70’s dress up event.

Arts and cultural handover ACO to get RADF Outcome Report photos from Barb to provide to Comms for the Annual Report

Support is available for arts and culture from Barb & Sharon as long as coffee and tea is provided while the ACO is on leave.

Caitlin Royal may need assistance with Creative Generations exhibition as she has requested council support for this exhibition.

ACO to discuss with MCD

ACO to ring Ewen to develop RADF application.

ACO to share contract with Sharon and Barb.

ACO to get photos from Barb to provide to Comms for the Annual Report

ARTS & CULTURAL PLANNING – 1.27pm




5. General Business

Gallery updates

Emerald Art Gallery (EAG) update – Committee members vocalised several concerns from the community relating to EAG, although noted that as the EGI are an incorporated body these can only be dealt with by the Office of Fair Trading as per the EGI’s constitution.

Bauhinia Bicentennial Art Gallery (BBAG) –

ACO has requested facilities team to do 360 for EAG lighting upgrade and BBAG refurb of carpets.

6. Member Updates

Barbara Beazley The Emerald Photographic Club (EPC) participants in the

‘Faces of …’ project must have one printable portrait from the Les Walkling workshop to utilise in their project delivery.

The ‘Faces of … ‘exhibition will be held later in the year possibly in the December or January timeframe in the Emerald Art Gallery. As part of the 4 and 5 August Les Walkling workshop the EPC will be displaying images onto the exterior Emerald Gallery wall on the following weekend. EPC have requested to host a BBQ in the Emerald council chambers forecourt on 11 August as part of this RADF new media project.

Sharon Gimbert Sharon confirmed project handover in relation to events

whilst ACO is away. Emerald Art Group to invoice council for arts, cultural and heritage booklet project. Face to face consults in each community. Utilise library contacts and venues to conduct visits and assist with recognising local identities.

ACO to reconfirm the the BBQ details with council facilities team.

ACO to check the red lights will be off for the EPC display.

It has been discussed at the CHACAC Meeting on 19 July 2018 that the Emerald CRG is taking on the booklet project and that the Art Group will auspice this project.

Libraries contact list can be viewed at http://www.centralhighlands.qld.gov.au/facilities-recreation/libraries/



http://www.centralhighlands.qld.gov.au/facilities-recreation/libraries/

http://www.centralhighlands.qld.gov.au/facilities-recreation/libraries/


Contact groups within the communities would be helpful and a great resource. Libraries information could assist with this.

Project planning discussions and ACO to meet with Sharon and Barb to progress project. Former RADF project for booklet, auspice by Emerald Art Group.

Public art in the Emerald Botanic Garden are to be included in booklet. CHRC Creative Cultural Futures Strategy contain guiding site content.

Emerald marbles project discussion. Botanical Garden – there are discussions in relation to plantings in the Botanical Garden to be keep true to specific plantings that came from actual locations in the region. This is to be discussed with parks and gardens manager.

Projects linked to current budget were discussed. Some actions only require time not budget.

Blackwater Art Society relocation was discussed and Cr. Brimblecombe gave an update to the group.

Discussion on Springsure Hospital Museum Conservation Management Plan.

Discussion about website support for HP Reveal content management for cultural tourism and heritage signage.

Brief discussion of Creative Cultural Futures and heritage action plan. Creative Cultural Futures and heritage action plan will be going to council.

ACO to meet with Laurie and Myra Stanton to identify any issues an follow these up with parks and gardens team

ACO to convey feedback to Parks and Gardens regarding Laurie and Myra Stanton and their contribution to the Emerald Botanic gardens. Also, to share feedback that some plants appear to be in the wrong sections.




Arts in August discussion.

Shaunte Ferris interested in becoming a CHACAC member.

Sharon gave feedback on 2017 acoustic guitar workshop and how there have been some local Jam sessions with little public support. Sharon and Barb will manage the 1971: the music performance in the Emerald Town Hall on 17 August 2018.

There is nothing for Historical information on the CHRC public page – can we change this at all? Provide some information or links?

Yarn bombing will happen where there is interest – Springsure knitting group has some wool as they were the initial interest group. Libraries may be a partnership model to deliver Yarn Bombing.

Patchwork & Pottery is still going well

ACO to advise Shaunte when CHACAC membership advertising goes out.

ACO to do project handover for 1971 with Sharon and Barb.

CHACAC members are requested to provide information for the council website on historical item content for ACO to add

ACO to see how much budget is left for additional wool.

7. Close of Meeting Next Meeting Date

Meeting closed 2:21pm Next meeting CHACAC planning meeting 6 September 2018 Venue: Emerald CHRC Admin Office – Room to be advised

– 10am



Draft – Creative Cultural Futures Strategic Action Plan FY 2018/19

Introduction

This Action plan covers projects scheduled for implementation and action over the next three years, as well as those identified for future consideration.

Items not achievable in the next 3 years, but still important for our community are noted under each area’s as future aspirations. These will be reviewed each year when the Action plan is reviewed to ensure the following 3 years Action plan projects are representative of what projects are more important to our community.

Priority Area: Consolidation and Revitalisation TargetsAIM: TO IMPROVE AND REVITALISE ARTS AND CULTURAL REGIONAL DIRECTION.Goal Activity Performance Measure Target Responsibility1.1 Enhancement and maintenance of existing facilities.


Bauhinia Bicentennial Art Gallery (Springsure) (BBAG)

*EAG lighting upgradeSpace/support equipment review

BBAG refurbishment

Space/support equipment review

June 2019January 2019

June 2019

January 2019

ACO and facilities teamACO EAG reps

ACO, MCD, MCRF and facilities team

ACO and BBAG reps

Goal Activity Performance Measure Target Responsibility1.2 Meeting the needs of a wider arts and cultural services region with community facilities and services.


Arts, cultural and heritage precinct master plan

June 2019 ACO, MCD, MCRF, GMC

*Targets are indicative timeframes; subject to budget and project approval.

KEYYear one – FY 18/19Aspirational – FY 19/20Aspirational – FY 20/21

*Noted for consideration in Council’s future budgets**Noted as Council’s BlueSky Projects

ACO Arts and cultural officerMCD Manager Community DevelopmentMCRF Manager Community, Recreation and FacilitiesGMC General Manager CommunitiesCDU Community Development Unit



Blackwater Artist Space

Council libraries

Doon Street Project – CDU to scope Blackwater Art Society requirements to advise facilities team to progress move to appropriate facility

Council library/TC facility review

June 2018

June 2019

ACO, MCD, MCRF and facilities team

ACO and libraries team

Goal Activity Performance Measure Target Responsibility1.3 Conserve and preserve heritage buildings and collections.

Implement Springsure Hospital Museum (SHM) Conservation Management Plan (CMP)



Arts, cultural and heritage Precinct masterplan

SHM restoration

Collection MOU (Inga Ellis)

WH&S review

See 1.2

June 2019

December 2018

June 2018

ACO, MCD, MCRF, work camp and facilities team

ACO, MCD, MCRFDuaringa Historical and Tourism Association (DHTA) and Dingo community

WH&S

Goal Activity Performance Measure Target Responsibility1.4 Develop the cultural needs of the elderly, youth, culturally diverse and education sectors within our regional libraries.

ElderlyYouthMulticulturalEducation

Training programs ongoing ACOCDU Council libraries



Goal Activity Performance Measure Target Responsibility1.5 Assess existing arts and cultural needs and strengthen partnership support of existing arts and cultural activities, programs, presentations and performances.

Community engagement Online engagementCHACAC meetingsOutreach program (quarterly)Community advocacy

ongoing ACOCHACACCDUCommunications team

Goal Activity Performance Measure Target Responsibility1.6 Continue assessment of the visual arts, performance, film, media and other art form needs.

Anecdotally throughout the year during community engagement process and CHACAC meetingsAnnually through online consultation

ACO, DEO, Communications team, MCD and CHACAC

Goal Activity Performance Measure Target Responsibility1.7 Stimulate arts and cultural economic development.

As opportunities arise projects will be evaluated for support ACO, MCD, Arts Queensland and CHACAC

Goal Activity Performance Measure Target Responsibility1.8 Maintain, support and resource the programming initiatives of the existing art galleries and cultural facilities.

Council galleries are maintained by council Council negotiates annual Service Level Agreements SLAs) for annual gallery

programming Council negotiate contact for Capella Cultural Centre management

ACO, MCD, MCRF

Goal Activity Performance Measure Target Responsibility1.9 Maintain and sustain the pivotal role of the community halls in the arts and cultural lifestyles of our community.

Council maintains halls via community facilities team ACO, MCD, MCRF

Future aspirations:Goal Activity Performance Measure Target Responsibility1.1 Enhancement and maintenance of existing facilities.



Cemeteries

EAG acoustic review

DHR upgrade

Cemeteries management



ACO



Priority Area: Community and CelebrationAIM: TO ENCOURAGE CONSULTATION, COOPERATION AND PARTICIPATION IN COMMUNITY ARTS AND CULTURAL ACTIVITIES AND PROGRAMS.Goal Activity Performance Measure Target Responsibility

review MCRF Infrastructure department

1.3 Conserve and preserve heritage buildings and collections.


Capella Pioneer Village (CPV)



Central Highlands cemeteries project

Collection management (Inga Ellis)

CPV upgrade - additional land purchase

Marg Powell gallery development plan

3D family histories cemetery project

ACO and libraries teamACO, corporate services team, land usage officer and CPV committee

ACO, Rolleston painting Group, Rolleston Progress and Tourism and Rolleston community

Capella CRG

ACO, MCD, MCRF, historical societies



2.1 Develop arts and cultural activities and programs reflective of community needs.

Arts in August

Council libraries’ programs

Four Arts in August events ACO CHACACArts in August sub-committeeCDUIndustry professionals

Goal Activity Performance Measure Target Responsibility2.2 Continue the support of arts and cultural programs and celebrate their achievements.

ACO arts, cultural and heritage advocacy

Community Standing Committee reports

Arts Queensland and RADF reports

ongoing ACO

ACOCommunity

Goal Activity Performance Measure Target Responsibility2.3 Maintain community participation via consultation concerning arts and cultural development.

Annual Creative Cultural Futures Strategic action plan review Annual arts, culture and heritage program and projects community engagement (1.5)

ACOMCDCDUCHACAC

Goal Activity Performance Measure Target Responsibility2.4 Raise awareness of arts and cultural activities and resources available and support initiative of local artists.

Arts and cultural collective network

Arts, culture and heritage app (CHART)

Develop an arts and cultural newsletter

Number of annual updates sent eg 3.1

ACOCDUCommunications team

ACOCoordinator communications


Goal Activity Performance Measure Target Responsibility2.5 Forge links and partnerships for arts and cultural programs to optimise

Arts, culture and heritage partners database

ACO



use of resources and encourage healthy communities.

Goal Activity Performance Measure Target Responsibility****2.6 Develop the arts and cultural requirements of seniors, men, youth and public education sectors and utilise the diverse multicultural talents of the region.


Entertainment at Senior’s Luncheon

Youth arts programs

Multicultural programs

ongoing CHACAC

CDU

Goal Activity Performance Measure Target Responsibility2.7 Further develop Arts in August programs and activities.

As per 2.1 Arts in August sub-committee/s

Future aspirations:Goal Activity Performance Measure Target Responsibility2.5 Forge links and partnerships for arts and cultural programs to optimise use of recourses and encourage healthy communities.

Artist and heritage trails

My new ideas

Priority Area: Regional Identity and Sense of Place



AIM: TO PROMOTE COMMUNITY IDENTITY, CULTURAL TOURISM AND THE HERITAGE UNIQUE TO THE CENTRAL HIGHLANDS TO ENCOURAGE VISITORS TO OUR LOCAL TOWNS AND SURROUNDING AREAS AND TO BOOST THE REGIONAL ECONOMY.Goal Activity Performance Measure Target Responsibility3.1 Develop a regional online map of the Central Highlands’ historical, heritage and cultural locations.

Online map of the Central Highlands’ cultural and heritage locations

Heritage management framework

Online map

Arts, culture and heritage app featuring historical locations

June 2018ongoing

Council GISCouncil IT team


Goal Activity Performance Measure Target Responsibility3.2 Facilitate networking between communities.

CHACAC meetings

Annual training workshops

Annual art, culture and heritage network opportunities promotion

CHACAC meetings regionally

ongoing ACO

ACOMDOIndustry service providersLocal service providers

ACOCHACACCommunications team

Goal Activity Performance Measure Target Responsibility3.3 Maintain and protect historical locations and develop a cultural/heritage register.

Online Central Highlands heritage register

Website link ongoing ACOGISCommunications teamPlanning team






ongoing CouncilCoordinator communicationsCHDC

Goal Activity Performance Measure Target Responsibility3.5 Encourage the protection and promotion of heritage places and cultural areas.

Educational training program ACOCouncilCHDCCQIDNational Parks officers

Goal Activity Performance Measure Target Responsibility3.6 Use existing library facilities to promote family and local history.

Digitise local history and develop front facing platform collection management in council libraries

Facilitate community callout days for libraries

Collection policy/s development

Online system in place and publicly searchable

2 annually for region

Policy adopted by council

June 2019

June 2019

June 2019

Council librariesACO

Council librariesACO

ACO

Goal Activity Performance Measure Target Responsibility3.7 Initiate cultural ambassadors to communicate consistent messages about the region and its cultural life.

Central Highlands Arts and Cultural Advisory Committee members

2 media releases June 2019 CHACAC membersCouncillorsACO

Future aspirations:Goal Activity Performance Measure Target Responsibility3.3 Maintain and protect historical locations and develop a cultural/heritage register.

Central Highlands burial register

3D cemetery project



Turn Blackwater Tower Into A Tourism Icon Blackwater CRG


Gateways project

Emerald Art Trail & Booklet (3 years)

Emerald CRG

3.5 Encourage the protection and promotion of heritage places and cultural areas.

Flood totem poles CouncilCQID

3.6 Use existing library facilities to promote family and local history.

Significant Duaringa historical figures and stories to be shared with council libraries

My new ideas

Priority Area: Positive PartnershipsAIM: TO FOSTER STRATEGIC PARTNERSHIPS TO IMPROVE AND ENRICH ARTS & CULTURAL COMMUNITIES.Goal Activity Performance Measure Target Responsibility4.1 Develop arts and cultural resource databases and support networks with regular review of information details.





4.2 Enhance existing communication channels and maintain an effective communication strategy to link potential partners.

Engagement HQ

Council communications team

Goal Activity Performance Measure Target Responsibility4.3 Foster funding opportunities to support the arts and cultural sector.

Goal Activity Performance Measure Target Responsibility4.4 Liaise with community groups to enhance, support and link skills.

Goal Activity Performance Measure Target Responsibility4.5 Search for opportunities to develop links between arts and cultural organisations where innovative and creative initiative may result.

Goal Activity Performance Measure Target Responsibility4.6 Identify resources and support that may be available from strategic partnering.

Arts Queensland partnerships

Queensland Museums partnerships

Clermont Heritage Museum partnership

Partnership program/s

Goal Activity Performance Measure Target Responsibility4.7 Actively promote arts and cultural events and associated partnerships.

Marketing Strategy Events promoted




Priority Area: Celebrate DiversityAIM: TO EMBOLDEN AND RECOGNISE THE STRENGTHS THAT DIVERSITY BRINGS TO THE CENTRAL HIGHLANDS’ COMMUNITIES.Goal Activity Performance Measure Target Responsibility5.1 Promote and support the multicultural diversity of the region through festivals, forums and awareness programs.

Cultural awareness training

Goal Activity Performance Measure Target Responsibility5.2 Recognise the many traditional owners of the country and use appropriate protocol and consultation regarding arts, culture and sacred sites.

Protocol guidelines IDOACO

Goal Activity Performance Measure Target Responsibility5.3 Support and promote indigenous arts and cultural events and activities, community participation and celebration of NAIDOC Week.

NAIDOC promotion

Marketing strategy

IDO




5.4 Raise awareness of arts and cultural activities and resources available throughout the region and support initiatives of local artists.

Marketing strategy CouncilCHDC

Goal Activity Performance Measure Target Responsibility5.5 Develop, support and promote the cultural tourism of the Central Highlands.

Marketing strategy



Goal Activity Performance Measure Target Responsibility5.6 Develop, support and promote the International Sister City partnerships between Ichinoseki, Japan and Altona, Canada and the unique opportunities for the Central Highlands’ communities.

Protocol guidelines Community Engagement Team


Priority Area: Future Direction



AIM: STRATEGIC DEVELOPMENT AND INNOVATION PLANNING FOR THE FUTURE OF ARTS AND CULTURE WITHIN THE CENTRAL HIGHLANDS AND BEYOND TO THE BROADER NATIONAL AND INTERNATIONAL ARENAGoal Activity Performance Measure Target Responsibility6.1 Strategically plan future partnerships with a view to cohesively link arts, culture and history.


Partnership Development

CHACACCHRC communities

Goal Activity Performance Measure Target Responsibility6.2 Develop and/or redevelop facilities to meet future arts and cultural needs.


Develop an arts, cultural and heritage master plan

ACO

Council communications team

Goal Activity Performance Measure Target Responsibility6.3 Support and promote arts, cultural and historical initiatives that will contribute to the unique identity of the region, especially in the area of cultural tourism.

1. Cultural Tourism Signage

2. Central Highlands stories as part of app development

3. Dingo/Duaringa history collection significance assessment

Cultural Tourism signs linked to local heritage register

Stories app feature

Goal Activity Performance Measure Target Responsibility6.4 Actively promote the arts and cultural activities and resources available and support initiatives of local artists.


Goal Activity Performance Measure Target Responsibility6.5 Link arts and cultural programming of events and activities.

Arts and cultural calendar including events, programs and activities

Number of advertised arts, cultural and heritage events, programs and activities



Goal Activity Performance Measure Target Responsibility6.6 Develop online arts, cultural and historical mapping of the region.


Arts, cultural and heritage app map tool

Goal Activity Performance Measure Target Responsibility6.7 Support new media arts and new technologies to enhance arts, culture and heritage.

HP Reveal (Aurasma) as reporting tool for libraries

New media and new technology projects

Library reporting tool

Number of new media and/or new technology arts, culture and heritage projects

1 annually

ACO and council libraries

ACO and/or community individuals or groups


Priority Area: Future Direction (Learning and Training)BLURB: TO BE WRITTENAction Plan:Goal Activity Performance Measure Target Responsibility

Conduct a skills audit of CHACAC members

Skills audit report December 2018 CHACAC Professional development and training of CHACAC and community to support programs and best practice Develop annual training

planTraining plan FY 18/19




July 2018 June 2019

June 2020

June 2021

CHACACCommunity Council



To be added: Anything on the Proposed budget Animating spaces - place making CHACAC Minute items CRGs – current project plans to be included CRGs – projects item on the Strategic Directions – to be added as well

Implement annual training plan




June 2019

June 2020

June 2021

CHACACCommunityCouncil

Future aspirations:Goal Activity Performance Measure Target ResponsibilityTraining/workshop ideas





11 CUSTOMER AND COMMERCIAL SERVICES

11.1 Community Consultation Minutes - Arcadia Valley - 2 August 2018

DECISION REPORT

Date: 9 October 2018


Author: Alison McIver, Coordinator Area Office Springsure/Rolleston

Authorising Officer: Michelle Webster, General Manager Customer and Commercial Services

File Reference: ECM Reference 1295040

EXECUTIVE SUMMARY:

Central Highlands Regional Council regards community engagement activities as the cornerstone of good governance and critical to effective planning and delivery of infrastructure and services that meet the needs and expectations of the community. Community Consultation Meetings are conducted once annually in various communities throughout the Central Highlands Local Government Area (LGA) and provide opportunity for council and the community to meet and discuss key issues, plans and projects. Arcadia Valley Community Consultation Meeting was held on 2 August 2018.


The minutes from the Community Consultation Meeting held at Arcadia Valley Recreation Hall on 2 August 2018 be received, noting the following actions have been logged as Customer Requests (CRM).

1. Install a traffic counter on Mulchays Road to monitor traffic associated with gas exploration and the construction of a 200-man camp at Castle Hill [CRM 71824/2018].

REPORT:

Council endeavours to have meaningful engagement with the community it represents. Whilst it is not possible to fully engage with the community on all issues and decisions, Council is committed to ensuring the community is as well-informed as possible and has the opportunity to enhance Council’s decision-making on key issues, plans and projects. When undertaking community engagement activities, Council will be consistent, where practical, with the guiding principles from IAP2 (International Association for Public Participation), Queensland Government requirements, and within approved budgets and resources. Community Consultation Meeting at Arcadia Valley was held on 2 August 2018 and the attachment to this report provides a copy of the minutes to be received.


Corporate/Operational Plan Reference: 1. Strong Vibrant Communities; 1.1 - Corporate Plan Strategy: Strong diverse communities1.1.1 - Provide and maintain accessible community services and facilities that meet the needs of our



diverse communities.1.3 - Corporate Plan Strategy: Active and inclusive communities.

Budget/Financial/Resourcing: Nil.

Legal/Policy/Delegations:Community Consultation Meetings are held in accordance with The Local Government Act 2009 (Sec.4 Local Government Principles) and Council’s Community Engagement Policy.

Communication/Engagement:Community Consultation Meetings are a ‘two-way’ method of engagement that provide community members the opportunity to express their opinions on a particular issue or proposal.

Risk Assessment: There are no risks related to the presentation of these minutes, however, its is considered best practice to share these to be ‘received’ by council.

Timings/Deadlines:Not Applicable

Alternatives considered:Not Applicable

ATTACHMENTS:

1. Community Consultation Meeting – Arcadia Valley – 2 August 2018


Arcadia Valley Councillor Community Consultation 2 August 2018 Page 1

MINUTES OF ARCADIA VALLEY COMMUNITY CONSULTATION MEETING LOCATION: Arcadia Valley Recreation Hall

MINUTES OF MEETING HELD: 2ND August 2018 PRESENT: (SEE ATTACHED SHEET) APOLOGIES: Cr Gail Nixon, Cr Paul Bell AM, Cr Gai Sypher, Scott Mason, Alton & Elizabeth Winter MEETING COMMENCED:2.15pm MEETING CHAIRED BY: Mayor Cr Kerry Hayes MINUTE TAKER: Alison McIver

ITEM NO.

SUBJECT SUMMARY OF DISCUSSION ACTION BY WHO BY WHEN

COMMUNITY CONTACT

MONITORING/ COMMENTS

1 Welcome and overview.

Mayor introduced councillors and CHRC staff. Information bags handed out to attendees. Bill Wilkinson, Keith Jarrett and Andrew Chapman presented the Flood Study to attendees.

Cr Kerry Hayes

Information Only

2 Santos Exploration in the Arcadia Valley.

Gas company activity has ramped up again in the Valley. Santos gave a presentation at a recent council meeting. Council has been presented their full project and their obligations. CHRC will visit the Maranoa Regional Council to see how their council has conducted business with exploration companies.

Santos needs to notify the council and community well before works commences.

Cr Kerry Hayes

Wally Peart Ongoing Negations with Santos




3 Valley Road Condition

Santos will be on our place mid-August to do 140 wells. Road work needs to be completed before they start exploration.

Council has a construction agreement in place with SANTOS. CHRC had very short notice and the new budget has been adopted. We wish to keep the road in a safe condition.

Gerhard Joubert

Wally Peart Ongoing negations with Santos

4 Investment in Road Upgrades in the Arcadia Valley area

Where would the community like the road upgrades to be completed in the Arcadia Valley area as there isn’t a big capital budget for the 18/19 year

Finish Mulcahy Road. Hilltop to Austral Park section of road.

Gerhard Joubert

All present Information only

5 Mulchays Road resheeting

The material was not blended at the start of the job and the job wasn’t completed to the planned length. We would like more bang for our buck on road jobs.

The knowledge was lost within council due to staff changes.

Gerhard Joubert

Claude Sylvester

Information Only

6 Crossing Upgrade below the School

Crossing needs to be raised to a higher level as this keeps the road closed after rain events.

Inspection of the crossing is required to gain more information.

Gerhard Joubert

Gail Price CRM 71399/2018

7 Traffic counter Please fit a traffic counter on Mulchays Road asap as they are building a camp for 200-man camp at Castle Hill

I will speak to the Officers about this request.

Gerhard Joubert Rob Moss

Claude Sylvester

CRM 71824

8 Pot holes Need to be repaired on the road before the heavy traffic comes into the Valley.

Council Officers will work directly with Santos to target road


Gail Price CRM 71827




problems from the start of the exploration traffic.

Ben Mckinnon

9 Narrow seal Is the money in budget to do a maintenance grade to pull the fines and shoulders up to the bitumen seal as there is a drop off on the shoulders.

There is a crew in the area and will get the approval to complete the work

Gerhard Joubert Rob Moss Ben McKinnon

Claude Sylvester

Ongoing Maintenance Jobs

10 Communication Towers

The funding for National black spot funding has not been opened as yet. Santos will fund the two 4G towers in the Arcadia Valley. CHRC will push hard to get the other two towers up the valley approved in the black spot funding once it is opened.

Gerhard Joubert Daniel Fletcher Cr Gail Godwin-Smith

Ongoing National Black Spot Funding Program

11 Rolleston Truck Stop Draft Plans

Draft plans for the Rolleston truck stop were shared with those present to gain ideas

Cr Gail Godwin-Smith

Ongoing

12 Avgas refuel station at the Rolleston Air Strip

IOR fuels has approached council in relation to setting up an Avgas refuel station at the Rolleston air strip.

As a community we wouldn’t use this service.

Cr Gail Godwin Smith

All Present NFA

13 Parthium weeds All vehicles need to be cleaned and washed down before entering the Valley

All staff and contractors have been instructed to wash down before starting a job.

Rob Moss Wally Peart Council Officers to make sure all our plant and vehicles are washed down before entering the Arcadia Valley area.

14 Thank you CHRC

Thank you for supporting the Arcadia Valley Community and the 30th Anniversary cake.

Information Only




MEETING CLOSED: 4.40 pm NEXT MEETING: 2019



Community Consultation Tracking

Date of Consultation Location Summary CRM Number Date Logged Community Contact Comments Status CustomerInformed

5 Arcadia Valley

602/08/2018 Arcadia Valley Install a traffic counter on Mulchays Road to monitor traffic

associated with gas exploration and the construction of a 200-mancamp at Castle Hill

71824 23/08/18 Claude Sylvester Traffic Counter installedCustomer contacted andprovided update

Completed

Page 1 of 1Exported on 28 September 2018 3:57:42 PM AEST





11.2 Community Consultation Minutes - Buckland - 2 August 2018

DECISION REPORT






EXECUTIVE SUMMARY:

Central Highlands Regional Council regards community engagement activities as the cornerstone of good governance and critical to effective planning and delivery of infrastructure and services that meet the needs and expectations of the community. Community Consultation Meetings are conducted once annually in various communities throughout the Central Highlands Local Government Area (LGA) and provide opportunity for council and the community to meet and discuss key issues, plans and projects. Buckland Community Consultation Meeting was held on 8 June 2018.


The minutes from the Community Consultation Meeting held at Padua Buckland on the 8 June 2018 be received.

REPORT:

Council endeavours to have meaningful engagement with the community it represents. Whilst it is not possible to fully engage with the community on all issues and decisions, Council is committed to ensuring the community is as well-informed as possible and has the opportunity to enhance Council’s decision-making on key issues, plans and projects. When undertaking community engagement activities, Council will be consistent, where practical, with the guiding principles from IAP2 (International Association for Public Participation), Queensland Government requirements, and within approved budgets and resources. Community Consultation Meetings were held on 8 June 2018 and the attachment to this report provides a copy of the minutes to be received.


Corporate/Operational Plan Reference: 1. Strong Vibrant Communities; 1.1 - Corporate Plan Strategy: Strong diverse communities1.1.1 - Provide and maintain accessible community services and facilities that meet the needs of our diverse communities.1.3 - Corporate Plan Strategy: Active and inclusive communities.









ATTACHMENTS:

1. Community Consultation Meeting – Buckland – 8 June 2018


Buckland Councillor Community Consultation 8 June 2018 Page 1

MINUTES OF COMMUNITY CONSULTATION MEETING Buckland Road LOCATION: “Padua” Buckland Road Springsure

MINUTES OF MEETING HELD: 8th June 2018 PRESENT: (SEE ATTACHED SHEET) APOLOGIES: Cr Kerry Hayes, Scott Mason, Alan Charlie, Mathew Paine MEETING COMMENCED: 12 noon MEETING CHAIRED BY: Cr Gail Godwin-Smith MINUTE TAKER: Alison McIver

ITEM NO.

SUBJECT SUMMARY OF DISCUSSION

ACTION BY WHO BY WHEN COMMUNITY CONTACT



Road inspections were carried out from Emerald to Padua. These included Box Arm, Telemon, Foyle Park, Tresswell bridge & school, Echo Hills.


NFA

2 Road Update

Introduction of Infrastructure staff present at the meeting. Work to

Jason Hoolihan

Information Only.




start on a formation grade on the Cona Creek Road. There may not be enough water to complete all the scheduled road works. There has been bull dust hole patching works completed on the Cungelella Road. There has been $40milion worth flood damage work approved for the shire. Work has started on Cona Creek Road. TIDS funding will be spent on the Tambo Road to seal another 3km section. What is your preferred location for this sealed section. Is it Constantin Hill or continue from the existing sealed section. The design must be completed on the next section of road

Ben Mckinnon




3 Buckland Road

Is there a plan to seal the section of the Buckland Road The gravel is very good quality at the Kiora turn off.

Looking to include this job in the 19/20-year budget. Council try to use crushed material for road jobs.

Ben McKinnon

Kerrod Shannen

Ongoing Project

4 Bitumen seal

In response to your question - Where would like the new section of bitumen seal?

Please keep on going from the end of the bitumen near the Tresswell school.

Cr Paul Bell AM

Bernadette Paine

Ongoing Project

5 Polymer Dust Seal

What can we do with Constinon Hill now as the trial seal is breaking up from traffic use?

Council can do a maintenance rip and grade to improve the surface.

Jason Hoolihan

Bernadette Paine

Ongoing Project

6 Buckland Air Strip

The turnaround bay is not big enough at the end of the sealed section. Who funded the airstrip?

We are working with the RFDS to ensure the emergency air strip is to the required standard. CHRC funded the new strip.

Jason Hoolihan

Officially opened by Cr Nixon on 16.6.18

Jack Squire Completed.

7 Grid Signs Why can’t we buy grid signs from the council?

Things have changed with how we supply signage to customers.

Jason Hoolihan

Council will supply the name of a supplier for you to purchase these signs from.

Kerrod Shannen

Grid signs can be purchased from Sign shops in Emerald.




8 Tambo Road Upgrade & Users

Tourist traffic won’t use the Tambo Road as it is a gravel road . .

Road network strategy document now has CSIRO transit modeling information. The Tambo Road is now included in the document. We are going to Canberra next week. We are driving the value of the product traveling on the road not the number of wheels. This includes the links of the road network which is used to freight produce. Federal Government funding is required for the Tambo Road.

Cr Chris Rolfe

Jack & Peter Squire

Ongoing

9 Road User Group request

Group will be in contact with user groups to source more information about roads.

Council will be happy to assist with information from this area.

Jason Hoolihan Ben Mckinnon

Bernadette Paine

Ongoing project.

10 Cattle Numbers being

Council would like to be updated on cattle movement numbers from this area. This

350 decks of cattle moving on the roads this quarter. 25 doubles in July


-

Glentana- AACO & Metro Stn

Ongoing.




transported in the shire.

helps with road watering and maintenance. Please phone or council to let us know these details.

AACO from Collie blue to Glentana Need to get numbers for this report.

11 Sojitz South Meteor Mine Update

This is the new South Meteor Coal mine on the Dawson Highway just past Meteor Downs Road. The coal is going to be hauled out of the mine in Triple road trains to the Minerva Mine. The road trains haven’t started hauling coal yet. The coal road trains are speed rated and have restricted hours of travel through town. Need to be aware of the increased traffic flow on the bypass and William Street Springsure.

Iformation has been delivered to the residents of Bauhinia Court, Kokoda Village & HG Warner homes.

Cr Gail Nixon Mat Thomas Tony O’Grady

Kerrod Shannen

Information Only

12 Gas Commission

Have been in contact with council regarding Gas Fields work ramping up in the shire. Tristar has


Information Only.




a $6mil grant to carry out exploration at Fairfield and Santos $400 mil project to proceed as well. The telecommunication towers will be constructed in the Arcadia Valley. Council is hoping is engage with these companies to upgrade roads in the shire.

13 Rates There is likely to be a small rate rise in the 18/19 year. The budget will go to Council on the 26th June. There is a 10% valuation increase in rural areas


Information Only www.chrc.qld.gov.au

14 Annual reports

The annual report is available from all council Offices It contains some great financial information

Cr Gail Godwin-Smith.

Information Only

15 Emerald Sale yards

There have been big cattle sales this month. There were 6000 head of cattle.

Cr Rolfe Information Only.




Upgrades to yards are planned for selling pens and for spelling cattle. The new weigh bridge system which holds a deck of cattle is working well and saves time on sale days.

16 Saleyards Emerald

Is it cost effective to run yards?

Yes, the Sale ards is a cost-effective business. The yards are also used to clear cattle and spell cattle.

Cr Rolfe Peter Squire Information Only

17 Health Update Super Clinic.

Weight loss challenge is being conducted. Statistics indicate concerning in regard to obesity in region. Needs to be a focus on health issues more. These health problems are filling our hospitals. The Super Clinic is going well. We are trying to get more local doctors back into rural practices in the area. The number of

www.10000 stepsaustralia.com

Cr Paul Bell AM

Information Only



http://www.10000/


people that are going to a doctor has doubled.

18 Queens Arms Hotel site.

What is going to happen to site. It is an eye sore when you drive through town.

The liquor license has run out. Future for the area not known at this stage.

Cr Gail Nixon

Kerrod Shannen

NFA.

19 Tourist visitors to the Central Highlands.

There is an increased adventure market to national parks. Our shire is home to many of these. Tourists are very frugal, but council is working on ways to keep them in our towns to spend locally

Cr Chris Rolfe Jarrod Bryant

Information only

20 Gemfields Interruptive trail has been opened. This was funded by council and the federal government. This investment is for the trail through the area. There are 30 signs and 5 nodes, the focus is for tourists to visit and stay another day in the Gemfields. Every business

Cr Megan Daniels

Information only




benefits from tourism in our region. CHDC has recruited a new tourism officer.

21 Bank update What is the update on getting a bank back in town

We have two companies interested in doing an agency type bank maybe in the council office and in Rolleston. This may include an ATM machine.

Cr Chris Rolfe

Peter

22 Lease of the Buckland Recreation Club

We would like to renew the lease of the Buckalnd Recreation Club and keep operating as we have been

Council is still preparing the tenure documents for the new agreements for all clubs. There is an existing agreement

Jarrod Bryant.

Bernadette Paine

Ongoing.

23 Grants Funding

CHRC Community grants open in August. Rolleston Coal Community grant is open for groups in the former Bauhinia shire area.

Application-for-Funding-Guidelines-2018.doc

Cr Gail Godwin-Smith Alison McIver.

Ongoing.

24 Road Repairs Required

There is a very rough section near the Tandera boundary.

Noted for future works.

Ben McKinnon

Peter Squire Bernadette Paine

Ongoing




There is a wash out on the concrete culvert which washes out each time it rains.

25 Road grading when it rains Nogoa River crossings

Grader maintenance on our roads is preferred when it rains please.

We try to grade when the conditions are ideal.

Ben McKinnon

Peter & Jack Squire

Ongoing.

MEETING CLOSED: 1.30 NEXT MEETING: 2019





11.3 Community Consultation Minutes - Orion - 2 August 2018

DECISION REPORT






EXECUTIVE SUMMARY:

Central Highlands Regional Council regards community engagement activities as the cornerstone of good governance and critical to effective planning and delivery of infrastructure and services that meet the needs and expectations of the community. Community Consultation Meetings are conducted once annually in various communities throughout the Central Highlands Local Government Area (LGA) and provide opportunity for council and the community to meet and discuss key issues, plans and projects. Orion Community Consultation Meeting was held on 3 August 2018.


The minutes from the Community Consultation Meeting held at Orion Recreation Hall on the 3 August 2018 be received, noting the following actions have been logged as Customer Requests (CRM)

1. Inspect condition of culvert on Yandina Road in response to feedback it needs replacing [CRM 71966/2018]

2. Investigate flood damage repair works on Orion Road in response to feedback there is a section that holds water. [CRM 71992/2018]

REPORT:

Council endeavours to have meaningful engagement with the community it represents. Whilst it is not possible to fully engage with the community on all issues and decisions, Council is committed to ensuring the community is as well-informed as possible and has the opportunity to enhance Council’s decision-making on key issues, plans and projects. When undertaking community engagement activities, Council will be consistent, where practical, with the guiding principles from IAP2 (International Association for Public Participation), Queensland Government requirements, and within approved budgets and resources. Community Consultation Meetings were held on 3 August 2018 and the attachment to this report provides a copy of the minutes to be received.


Corporate/Operational Plan Reference: 1. Strong Vibrant Communities; 1.1 - Corporate Plan Strategy: Strong diverse communities1.1.1 - Provide and maintain accessible community services and facilities that meet the needs of our



diverse communities.1.3 - Corporate Plan Strategy: Active and inclusive communities.







ATTACHMENTS:

1. Community Consultation Meeting – Orion – 3 August 2018


Orion Councillor Community Consultation 3 August 2018 Page 1

MINUTES OF ORION COMMUNITY CONSULTATION MEETING LOCATION: Orion Hall

MINUTES OF MEETING HELD: 3rd August 2018 PRESENT: (SEE ATTACHED SHEET) APOLOGIES: Cr Gail Godwin-Smith, Cr Alan McIndoe, Daniel Fletcher, MEETING COMMENCED: 2.45pm MEETING CHAIRED BY: Mayor Cr Kerry Hayes MINUTE TAKER: Alison McIver

ITEM NO.


COMMUNITY CONTACT



Welcome from the Mayor and introduction of Councillors and CHRC staff.

Cr Kerry Hayes

Information Only

2 Paddock to Port tour and exporting Central Highlands products.

Recently Councillors and producers visited several ports in QLD. Producers would like more product to be shipped out of Gladstone. Product is shipped in containers from some ports.

Cr Kerry Hayes

Information Only

3 The Orion Park section of road over Orion Creek is very rough.

This section of road is very rough. There is also a rough grid in this section of road near Orion Creek. Materials used on the road needs to meet required specification.

This section of road has been repaired and all materials to be used will meet required specs. Also there is a

Rob Moss

Jackie Wells Cr Rolfe

CRM 71963




large amount of flood damage money to be spent on Arcturus Road.

4 Culvert on Yandia Road

What is the up to date information on the Culvert on our road which I asked to be replaced last year.

Will now be added to 19/20-year budget as the culvert wasn’t a successful project in the18/19-year budget

Gerhard Joubert

Mick Wells CRM 71966

5 Dawson Highway is very rough and in poor condition.

The Dawson Highway needs repairs as is very rough. This is the road we would travel to Moura grain depot and the Gladstone port.

Will update TMR.

Gerhard Joubert

Ross Kajewski

CRM 71975

6 Grids on Council Roads

Grids are the responsibility of the land owner. The grid owner is responsibility for 5m either side of the grid.

Grid info sheet to be emailed out to attendees.

Rob Moss Gerhard Joubert

Justin Cameron

Fact Sheet emailed 28.8.18

7 There is a lake on Old Orion Road when it rains. The lake is 1km in down from highway.

Are you aware of the lake on old Orion road This was repaired by flood damage works but this lake still holds water. This section needs resheeting to fill in the lake.

Aware of the lake and will inspect area to see what can be done


Ross Rolfe CRM 71992

8 Re sheeting Gravel Could we have low dust and better-quality gravel used on resheeting on roads in front of houses.

Endeavour to use crushed gravel on all our roads where possible and this should hopefully


Ross Rolfe




reduce some of the dust.

9 Springsure Gun Club Form

On 5th June I spoke to Alison McIver about the planning form which the club needed signing for replacement building at the Springsure Gun Club. I have not had a response from the planning department, I have a long email trail requesting the return of my form.

Alison McIver to follow up with planning.

Alison McIver

Ross Rolfe Email sent requesting an update on the signature on the form. 6.8.18

10 The School P&C needs to put in a new Water bore for the Orion school

Is there any funding available for the P&C to put a bore down?

Because this property owner is Queensland Education this limits your funding.

Cr Rolfe Justin Cameron

NFA

MEETING CLOSED:4.20pm NEXT MEETING: 2019





16 Orion

1703/08/2018 Orion Inspect condition of culvert on Yandina Road in response to

feedback it needs replacing71966 28/08/18 Micheal Wells Request acknowledged.

Inspection conductedWorks put forward for budgetconsideration

Completed

1803/08/2018 Orion Investigate flood damage repair works on Orion Road in response to

feedback there is a section that holds water.71992 28/08/18 Leslie Rolfe Inspection performed to identify

causeWorks programmed to repairarea of concern asap

In Progress






11.4 Community Consultation Minutes - Tresswell - 2 August 2018

DECISION REPORT






EXECUTIVE SUMMARY:

Central Highlands Regional Council regards community engagement activities as the cornerstone of good governance and critical to effective planning and delivery of infrastructure and services that meet the needs and expectations of the community. Community Consultation Meetings are conducted once annually in various communities throughout the Central Highlands Local Government Area (LGA) and provide opportunity for council and the community to meet and discuss key issues, plans and projects. Tresswell Community Consultation Meeting was held on 8 June 2018


The minutes from the Community Consultation Meeting held at Tresswell - Nandowrie on the 8 June 2018 be received, noting the following actions have been logged as Customer Requests (CRM)

1. Investigate request to conduct vegetation clearing along Vandyke Creek Bridge and the Emu Plains turn off on the Tambo Road [CRM 70292/2018 & 70293/2018]

2. Investigate options to relocate dust drop-off area where the bitumen ends on the Tambo Rd, Tresswell due to environmental concerns associated with the existing sites close proximity to the river. [CRM 70925/2018]

REPORT:

Council endeavours to have meaningful engagement with the community it represents. Whilst it is not possible to fully engage with the community on all issues and decisions, Council is committed to ensuring the community is as well-informed as possible and has the opportunity to enhance Council’s decision-making on key issues, plans and projects. When undertaking community engagement activities, Council will be consistent, where practical, with the guiding principles from IAP2 (International Association for Public Participation), Queensland Government requirements, and within approved budgets and resources. Community Consultation Meetings were held on 8 June 2018 and the attachment to this report provides a copy of the minutes to be received.


Corporate/Operational Plan Reference: 1. Strong Vibrant Communities; 1.1 - Corporate Plan Strategy: Strong diverse communities



1.1.1 - Provide and maintain accessible community services and facilities that meet the needs of our diverse communities.1.3 - Corporate Plan Strategy: Active and inclusive communities.







ATTACHMENTS:

1. Community Consultation Meeting – Tresswell – 8 June 2018


Tresswell Councillor Community Consultation 8 June 2018 Page 1

MINUTES OF COMMUNITY CONSULTATION MEETING TRESSWELL

LOCATION: Nandowrie Tambo Road Springsure MINUTES OF MEETING HELD: Friday 8 June 2018 PRESENT: (SEE ATTACHED SHEET) APOLOGIES: Cr Kerry Hayes, Cr Alan McIndoe, Cr Charlie Brimblecome, Scott Mason MEETING COMMENCED: 9.20am MEETING CHAIRED BY: Cr Gail Godwin-Smith MINUTE TAKER: Alison McIver

ITEM NO.


COMMUNITY CONTACT



Road inspections were carried out from Emerald to Nandowrie. These included Box Arm, Telemon, Foyle Park, Tresswell bridge & school, Echo Hills.


Information Only.

2 Road Update Work started on a formation grade on the Cona Creek Road. There may not be not enough water to complete all the scheduled road works. There has been bull dust hole patching works completed on the Cungelella Road. There has been $40milion worth flood damage work approved for the shire. Work has started on Cona Creek Road.

We would like the seal to be continued on from the existing section at the Tresswell school.


Julie & Andrew Rolfe Judy Roberts Steven Marshall

Information Only.




TIDS funding will be spent on the Tambo Road to seal another 3km section. What is your preferred location for this sealed section. Is it Constanin Hill or continue from the existing sealed section. The design must be completed on the next section of road.

3 Tambo Road Why hasn’t there been any more road work/bitumen seals completed now that the Rolleston Blackwater Road has been all sealed?

Council has committed to a 3 km seal in 18/19 financial year. Also, another section will be designed for a road seal on the Tambo Road.

Jason Hoolihan

30/6/19 Ian Rolfe Steven Marshall

Information Only.

4 Flood Damage Funding

Is flood damage money allocated to certain roads?

Yes, flood damage funding is allocated to the damaged section of road. These works are approved for chainage not a total road resheet as preferred by road users.

Jason Hoolihan

Andrew Rolfe Information Only.

5 Black Gully Causeway on Tambo Road

The big bump at Black Gully is not safe, locals are aware of the bump. Signs are needed to warn the traveler’s. This is the main road repair job.

Council has spent the Main roads budget for 17/18 year.

Jason Hoolihan

Judy Roberts TMR

6 Vandyke Creek Bridge Tambo Road

Trees were cleared on both sides of the creek after last year’s meeting, but there are more to be cleared as there is poor vision for road trains.

Will check Vandyke Creek and arrange clearing if permitted.

Ben McKinnon

30/9/18 Judy Roberts Steven Marshall

CRM 70292

7 Tree clearing in Shaderville near the Emu Plains turn off

Black wattle trees are blocking vision near gravel pit near the Emu Plains turn off. The town side of the old Shaderville house site needs to be cleared.

Will arrange an inspection of this intersection.

Ben McKinnon

30/9/18 Judy Roberts CRM 70293

8 Emerald Saleyards

There have been big cattle sales this month. There were 6000 head of cattle. Upgrades to yards are planned for selling pens and for spelling cattle.

Cr Chris Rolfe

Information Only.




The new weigh bridge system which holds a full deck of cattle is working well and saves time on sale days.

9 CQ Inland port Will the inland port effect the Emerald saleyards?

No not at this stage. The inland port project is for container transport. The project is moving along


Andrew Rolfe NFA

10 Paddock to Port Tour

Recently we went on a CHDC Port tour to Townsville Mackay & Gladstone. The port at Gladstone is a deep-water port which is ideal for container shipping of products.


Information Only.

11 Gas Fields Commission Update

Have been in contact with council to let us know the Gas Fields work will be ramping up in the shire. Tristar has a $6M grant to carry out exploration at Fairfield & Santos $400M project to proceed as well. The telecommunication towers will be constructed in the Arcadia Valley. Council is hoping to engage with these companies to upgrade roads in the shire.


Information Only.

12 Sojitz-South Meteor Mine

This is the new South Meteor Coal mine on the Dawson Highway just past Meteor Downs Road. The coal is going to be hauled out of the mine in Triple road trains to the Minerva Mine. The road trains haven’t started hauling coal yet. The coal road trains are speed rated and have restricted hours of travel through town. We all need to be aware of the increased traffic flow on the bypass and William Street Springsure.

Information has been delivered to the residents of Bauhinia Court, Kokoda Village & HG Warner homes.

Cr Gail Nixon Mat Thomas Tony O’Grady

20/6/18 Information Only.




13 Council Budget

The council budget will be going to council at the end of June. Rates have been on hold for 2 years Rural valuations have increased in last year 10% Rates will increase this year. The annual report is available from the council offices.


Information Only.

14 Road Upgrade Question

There is about $50 000 worth of rates collected a year from this area. Is it possible to seal some sections of the road with this money? The gravel is going to run out in our area.

If we seal the road the road must be redesigned and sometimes it’s cheaper to maintain a gravel road than do a bitumen seal. Council is going to source more gravel this year as we are short of gravel. Council can crush gravel.

Jason Hoolihan

Andrew Rolfe NFA

15 Gravel crushing

Is it more cost effective to crush gravel at the end of a financial year and lap over into the new finical year to cut down on travel and set up costs of a crusher plant?

Council does consider this option depending on budgets.

Jason Hoolihan

Jutta Godwin Information Only.

16 Road user Group Update

I would like to see the bitumen continued from the school end of the existing seal, so the school may reopen. There are a lot of children down the Echo Hills Road. We need the school for this area for the young families.

Will take this into consideration.

Jason Hoolihan

Julie Rolfe Noted for future works.

17 Truck Dust drop off area on the Tambo Road

The dust drop off area needs to be cleaned off. This is collecting a lot of dust. This is dangerous as large amounts of dust is left on the bitumen. The dust drop off area needs to be away from the river for environmental reasons.

Site inspection will be required.

Ben McKinnon

Steven Marshall

CRM 70925

18 For future road seal jobs on a

Join the bitumen up on the Buckland Road please

Jason Hoolihan

Steven Marshall

Noted for future works.




council road what is your preferred section for a future seal?

Ben McKinnon

Andrew Rolfe

19 What is the cost to seal a road

350/400 a kilometre of sealed road to the required 7m standards

Andrew Rolfe Information only.

20 Second Railway crossing on the Gregory Highway near Minerva

The railway line crossing on the highway in Crystal plains is rough and unsafe as this pulls the trucks across the road towards oncoming traffic.

Ben McKinnon

Steven Marshall

Inspection required

21 Black Spot Funding Update please.

Is there any update on funding for Black spot funding in this area?

Ken O’Dowd - Lane to provide some feed back

Andrew Rolfe Email to Ken O’Dowd’s Office

22 Tourism in the Highlands

Interruptive trail has been opened. This was funded by council and the federal government. This investment is for the trail through the area. There are 30 signs and 5 nodes, the focus is for tourists to visit and stay another day in the Gemfields. Every business benefits from tourism in our region. CHDC has recruited a new tourism officer.

Cr Megan Daniels

Information Only.

23 Grant funding CHRC Community grants open. Rolleston Coal Community grant open for groups in the former Bauhinia shire area.

Application-for-Funding-Guidelines-2018.doc

Alison McIver

Closes 20/07/18

Information only.

24 Community Reference Groups

We have many community reference groups in the shire. We need more youth to join this group.

For more information about joining the reference groups please phone Bernadine Frawley on 1300 242 686

Cr Gail Nixon

Information only.

25 Health Update Super Clinic.

We are having weight loss challenge due to obesity concerns within our

To join please visit www.10000stepsaustralia.com

Cr Paul Bell AM

Information Only




communities.. Statistics are concerning and we need to focus on health issues more. These health problems are filling our hospitals. The Super Clinic is going well. We are trying to get more local doctors back into rural practices in the area. The number of people that are going to a doctor has doubled.

26 Tambo Road/Dawson Development Road

We need 80/90 million to seal the Tambo Road. Please keep reporting faults on the road and lobby the state/federal government for funding. The Dawson Development Road is in the CSIRO transit work study. We are going to Canberra with this information next week.

Jason Hoolihan Cr Rolfe

Ongoing

27 Springsure Showgrounds Operation

This Game Plan that Council is looking at. Will it change the operation of the Springsure Show Grounds?

The Game Plan is looking at the tenure of all facilities across the shire. This will allow clarity /system for facility’s and clubs. Council has put the second round of consultation on hold, so councillors can make sure all documents are correct before we go forward. This will ensure things are sustainable and equitable for the future operations. Council wishes to support clubs in the future.

Jarrod Bryant

Steven Marshall

Ongoing Project

28 Dingo Bounty Is there any change of increasing the dingo bounty?

Not at this stage as this is set by government.

Cr Gail Godwin -Smith

Julie Rolfe Information Only.

MEETING CLOSED: 10.42am NEXT MEETING: 2019





1 Tresswell

2

08/06/2018 Tresswell Investigate request to conduct vegetation clearing along VandykeCreek Bridge

70292 26/07/18 Clive Roberts Request acknowledged andinspection conducted. Customercontacted to obtain more detail,left message. The vegetation inquestion appears to be outsidethe road reserve.

In Progress

3

08/06/2018 Tresswell Investigate request to conduct vegetation clearing at the Emu Plainsturn off on the Tambo Road

70293 27/06/18 Clive Roberts Request acknowledged andinspection conducted. Customercontacted to obtain more detail,left message. The vegetation inquestion appears to be outsidethe road reserve.

In Progress

4

08/06/2018 Tresswell Investigate options to relocate dust drop-off area where the bitumenends on the Tambo Rd, Tresswell due to environmental concernsassociated with the existing sites close proximity to the river.

70295 27/06/18 Steve Marshall Request acknowledged andinspection conducted.Pave and seal in design stageCustomer contacted andprovided update.

In Progress






11.5 Community Consultation Minutes - Rolleston - 3 August 2018

DECISION REPORT






EXECUTIVE SUMMARY:

Central Highlands Regional Council regards community engagement activities as the cornerstone of good governance and critical to effective planning and delivery of infrastructure and services that meet the needs and expectations of the community. Community Consultation Meetings are conducted once annually in various communities throughout the Central Highlands Local Government Area (LGA) and provide opportunity for council and the community to meet and discuss key issues, plans and projects. Rolleston Community Consultation Meeting was held on 3 August 2018.


The minutes from the Community Consultation Meeting held at Beazley Park on the 3 August 2018 be received, noting the following actions have been logged as Customer Requests (CRM)

Investigate request to upgrade One Mile Rd and seal the new section of road to the Rolleston Transfer Station to provide all weather access [CRM 71469/2018]

Forward feedback concerning increased traffic and existing speed limit through Rolleston to TMR [CRM 71568/2018]

Investigate request to consider a refuge island or zebra crossing on Warrijo St in front of the school [CRM 71476/2018]

Provide update to Ross Smith on Rolleston Airstrip re-sheeting project in response to feedback the surface is in bad shape [CRM 71569/2018]

Investigate request to seal Dip Road, Rolleston due to road trains usage [CRM 71634/2018] Investigate clean-up of asbestos at the Old CWA building to address feedback the works

were not completed to a satisfactory standard [CRM 71797/2018]

REPORT:

Council endeavours to have meaningful engagement with the community it represents. Whilst it is not possible to fully engage with the community on all issues and decisions, Council is committed to ensuring the community is as well-informed as possible and has the opportunity to enhance Council’s decision-making on key issues, plans and projects. When undertaking community engagement activities, Council will be consistent, where practical, with the guiding principles from IAP2 (International Association for Public Participation), Queensland Government requirements, and within approved budgets and resources.



Community Consultation Meetings were held on 3 August 2018 and the attachment to this report provides a copy of the minutes to be received.









ATTACHMENTS:

1. Community Consultation Meeting – Rolleston


Rolleston Councillor Community Consultation 3 August 2018 Page 1

MINUTES OF ROLLESTON COMMUNITY CONSULTATION MEETING LOCATION: Beazley Park Rolleston

MINUTES OF MEETING HELD: 3rd August 2018 PRESENT: (SEE ATTACHED SHEET) APOLOGIES: MEETING COMMENCED:10.25am MEETING CHAIRED BY: Mayor Cr Kerry Hayes MINUTE TAKER: Alison McIver

ITEM NO.


COMMUNITY CONTACT


1 Welcome and overview. Community Update

Mayor welcomed everyone to the park and introduced councilors and staff. Information was shared from the information sheets which were handed out to attendees.

Cr Kerry Hayes Cr Gail Godwin-Smith

Information Only

2 Rolleston Pool Update

Shade umbrellas recycled from Blackwater pool have been cemented in now. The mound at the western end of the pool has been leveled to make grounds safer.


Community Reference Group

Information Only

3 Draft Truck Parking Pad Plans for Rolleston

Draft plan of the truck stop was made available to view. There has not been broad consultation with the community yet. The

Several attendees had concerns about safety of

Gerhard Joubert Cr Gail Godwin-Smith

Pam Dallas Mel Shilvock Nikki Upton

Ongoing process




parking bay is making things safer and would be of an economic benefit to the town.

cleaner who starts early. Children riding to school and playing in local streets. The draft truck stop near the park is not the right location.

4 Road Upgrade - - raise the road above flooding

What are the options for raising the road over the river and Panorama?

The study was completed, and costs came back over 91million.

Gerhard Joubert

Ross Smith State and Federal Government Funding Required.

5 Foot paths in Rolleston

If truck pad is to be constructed in town we require footpaths for safety of pedestrians and children on bikes

Safety is important in our towns and will take your request on board.

Cr Gail Godwin-Smith Rob Moss

Budget list for the 19/20 year.

Mel Shilvock There is a new section to the Rolleston Health Centre. Footpath construction is ongoing depending on budget funding.

6 Rolleston Land Fill - Transfer Station opening soon

How often are skips to be emptied at the new transfer station?

They will be emptied on a regular time table. Please let the RTC (or phone 1300242 686) know if the skips are full so we can arrange the contractors to empty the bins

Gerhard Joubert Alison McIver

Mel Shilvock

Information Only




Rolleston Land Fill - Transfer Station

Will the road be bitumen to the transfer station?

Not at this stage. This job would require budget allocation.

Rob Moss Ross Smith CRM 71469

7 Main Road Upgrade Required

Is there any funding to upgrade planned for the highway to Springsure as the surface is in poor condition requiring repairs?

These upgrades require State and Federal Government funding.

Gerhard Joubert

Nikki Pam State and Federal Government funding required as a Main Road/Highway.

8 South Meteor Mine Entrance

Is there a slow lane at the mine turn off as the cars coming over the hill is not going to be safe?

This is a TMR approved project.

Gerhard Joubert

Cameron Gibson

Please contact TMR for more information on this project.

8 Speed Reduction Required

Can the speed limit be reduced to 50km through Rolleston as the traffic level has increased on our roads?

We will approach TMR to gain approval

Rob Moss All Attending CRM 71568 TMR application to be submitted.

10 New Signage Request

Can we have a give way sign on corner of Planet and Warrijo Street. Drivers get confused about who is to give way.

Will look at the intersection to see what signs are required.

Rob Moss Mel Shilvock CRM 71473

11 Refuge Islands on Warrijo Street near the school.

Please consider a refuge island or Zebra crossing in front of the school for our children

A zebra crossing is not possible due to required standards & distances from the corner. Inspection is required of the site.

Rob Moss Nikki Upton CRM 714760




12 Town and Street Sign Upgrade.

Travelers get confused when departing Rolleston. More signs are required to direct traffic to Springsure Emerald and Roma Blackwater and Moura. There are old street signs which need replacing as well please. Meteor Street requires a sign upgrade urgently please.

A sign upgrade has just been completed but will take your request into consideration.

Rob Moss Nikki Upton Pam Dallas

Another sign audit will be completed and consultation with the CRG group will continue. CRM 71795

13 Eight Mile Lane intersection

Can a turning lane be built at theses intersections to make safe turning for school bus pick up. Traffic overtakes the turning bus with lights and blinkers activated.

This is for TMR consideration as it is a highway.

Rob Moss Pam Dallas School bus Committee to contact TMR. Email has been sent to Bus Committee

14 Avgas Station Rolleston Airstrip

IOR has approached us about the need for an avgas station at the Rolleston Airstrip.

2 types of avgas are required as the rescue chopper uses a different of avgas.

Commercial Services

Ross Smith Information Only.

15 Rolleston Airstrip

What has happened to the airstrip resheeting project as the surface is not in good order.

Will check with Capex budget with Commercial services.

Commercial Services Daniel Fletcher

Ross Smith CRM 71569

16 Dip Road Rolleston

Needs urgent upgrade due to use by road trains transporting cattle to the clearing dip. .

Will inspect the road and schedule a works plan.

Rob Moss Ross Smith Cameron Gibson

CRM 71634

The T intersection of the Rolleston Blackwater Road & One Mile

This T intersection on Blackwater Road needs to be wider for road trains to turn. The shoulders are being broken away as they need a large area to turn the corner.

Cameron Gibson Ross Smith

CRM 71637




17 Channel curbing in Comet Street near the Hotel and on way to Caravan park

The curbing at the side of the hotel has made the street narrow and not safe for traffic. This is the unloading bay for the Rolleston Hotel stock.

We will look at this area of town after the meeting.

Rob Moss Mel Shilvock Nikki Upton

CRM 71796

20 Missing Creek sign - The Lagoons

The sign at the Lagoons on the highway is missing on main road

This is a TRM sign.

Rob Moss Norma Lowth TMR is conducting a road sign audit at the moment.

21 Street lights in Rolleston Town Area

Need to be audited and repaired as some aren’t working. Some sections of town are very dark.

Noted Pole numbers need to be sent to ERGON

Rob Moss Nikki Upton Pole numbers have been reported to ERGON

22 Rolleston Community Oval

What is the update on the asbestos at the oval where the old CWA building was removed.

There have been delays in getting contractors back to the site. Will follow up on this.

Daniel Fletcher.

Cameron Gibson

CRM 71797

23 Rolleston Town Hall Upgrade Questions

Why don’t the toilet walls go to the ceiling and kids stand on the toilets and look over the top. External hall entry doors close automatically now, and children are getting locked outside.

All the new work at the Rolleston Hall was built to required standard. Will check to see if they can be hooked back.

Daniel Fletcher

Mel Pam Dallas Nikki Upton

CRM 71563

24 Game Plan Update

We are disappointed in the Game Olan and the cricket club won’t be able to afford to pay for running the grounds.

The Game Plan is still in the draft stage. The plan will go back to the community for a second round

Daniel Fletcher

Cameron Gibson

The Game Plan team will be in touch once the second round of consultation has been approved to go




of consultation with clubs.

ahead by council.

25 Rolleston Campdraft grounds

There are hire fees being charged for hire to clubs. These clubs can’t afford this hire charge.

Fees & charges on CHRC Web page and customer service staff are governed by this document as to what the user pays.

Daniel Fletcher Cr Chris Rolfe

Cr Rolfe Nikki Upton

The Game Plan team will be in touch once the second round of consultation has been approved to go ahead by council.

26 Caravan Overflow to Rolleston Campdraft Grounds

The caravans are now using the Rolleston Sports grounds as an overflow. Fees are $26 powered site & $20 unpowered site as per the Fees & Charges set by Council each year.

This was raised at the CRG and will follow up on this.


Pam Dallas Rolleston Community References Group

27 Community Grants

Grants are now open with $5000 for Sports and Recreation and also Community grants

Tennis club requires assistance with grant application


Rolleston Tennis Club Nikki Upton

Email sent to Sports and Recreation Team

28 Staff Service award

Pam Dallas was presented with flowers and a cake for 45 years of service to the BSC & CHRC.


Information Only.

MEETING CLOSED:11.47 NEXT MEETING: 2019





7 Rolleston

803/08/2018 Rolleston Investigate request to upgrade One Mile Rd and seal the new

section of road to the Rolleston Transfer Station to provide allweather access

71469 13/08/18 Ross Smith Proposed for future works In Progress

9

03/08/2018 Rolleston Forward feedback concerning increased traffic and existing speedlimit through Rolleston to TMR

71568 15/08/18 Imelda Shilvock Forwarded to TMRRecommendation is not toreduce speed limit at thepresent timeCustomer contacted andprovided update

Completed

10 03/08/2018 Rolleston Investigate request to consider a refuge island or zebra crossing onWarrijo St in front of the school

71476 13/08/18 Nicole Upton Inspection completed.Proposed for future works

In Progress

1103/08/2018 Rolleston Provide update to Ross Smith on Rolleston Airstrip re-sheeting

project in response to feedback the surface is in bad shape71569 15/08/18 Ross Smith Request Acknowledged

Customer provided details withrespect to project 25/09

Completed

12 03/08/2018 Rolleston Investigate request to seal Dip Road, Rolleston due to road trainsusage

71634 17/08/18 Ross Smith Inspection to be completedASAP

In Progress

13

03/08/2018 Rolleston Investigate clean-up of asbestos at the Old CWA building to addressfeedback the works were not completed to a satisfactory standard

71797 22/08/18 Cameron Gibson Request acknowledgedDecontamination of sitecompleted.Assets and Facilities obtainingquotes to carry out the clean-upCustomer contacted andprovided update, the matter wasalso discussed at recent GamePlan consultation

In Progress






11.6 Community Consultation Minutes - Toprain - 3 August 2018

DECISION REPORT






EXECUTIVE SUMMARY:

Central Highlands Regional Council regards community engagement activities as the cornerstone of good governance and critical to effective planning and delivery of infrastructure and services that meet the needs and expectations of the community. Community Consultation Meetings are conducted once annually in various communities throughout the Central Highlands Local Government Area (LGA) and provide opportunity for council and the community to meet and discuss key issues, plans and projects. Toprain Community Consultation Meeting was held on 3 August 2018.


The minutes from the Community Consultation Meeting held at Toprain on the 3 August 2018 be received, noting the following actions have been logged as Customer Requests (CRM).

1. Investigate surface condition and drainage of second crossing on Humboldt Creek, Sunlight

Road. [CRM 71831/2018]

REPORT:












ATTACHMENTS:

1. Community Consultation Meeting – Toprain – 3 August 2018


Toprain Councillor Community Consultation 2 August 2018 Page 1

MINUTES OF TOPRAIN COMMUNITY CONSULTATION MEETING LOCATION: “Sunlight” Rolleston (Chris Whiteman & Nat Engel)

MINUTES OF MEETING HELD: 2ND August 2018 PRESENT: (SEE ATTACHED SHEET) APOLOGIES: Cr Gail Nixon, Cr Paul Bell AM, Cr Gai Sypher, John & Marg Speed, Ken & De Copping, Des & Di Priddle, Alan & Brooke Spencer, Kevin Pickersgill. MEETING COMMENCED: 9.20 am MEETING CHAIRED BY: Cr Kerry Hayes & Cr Gail Godwin-Smith MINUTE TAKER: Alison McIver

ITEM NO.


COMMUNITY CONTACT



Welcome & introduction by Cr Godwin-Smith. A Council Information package was handed out to all attendees.


NFA

2 Road Update for this area.

There will be flood damage works commencing on the Penrose, Sunlight and Comet Downs roads. The culvert on Sunlight road was not approved by QRA. There is Capital works budget for resheeting on Arcadia Valley, Rewan and Comet Downs Roads.

Flood damage and maintenance to be completed at same time


If you require an update on roads in your area please phone 1300 242 686

3 Penrose Road We have not been contacted by CHRC as requested in the previous minutes item 12. What

Cr Rolfe & Rob Moss drove the area and

Rob Moss Cr Rolfe

Jack Mayne NDRRA works have commenced in




is the priotisation of culvert works on roads?

introduced Rob to land holders .

the Penrose area.

4 TOPRAIN/Humboldt District Road inspection

I would like to take Rob Moss on a road inspection of the Toprain area.

A suitable time needs to be arranged please send us an email with your proposed dates.


Hayden Jones

Date to be confirmed by Hayden Jones.

5 Humboldt Road Andrew Rowlands has requested council to find another water source for the road works due to dry conditions.

Noted we will update the supervisor of the job.

Rob Moss Hayden Jones Andrew Rowlands

Supervisor updated by phone on 2/08/2018.

6 Humboldt Road We are not happy with the gravel material as it is not of a good standard.

Noted Rob Moss Hayden Jones

Gravel pit registration and test results are to be checked.

7 Sunlight Road Rural roads are too narrow for truck/road traffic. They are unsafe. The road needs a maintenance grade and sign upgrade to make Sunlight Road safe.

Regular road trips are carried out in the area. Flood damage work repairs are being carried out this quarter.

Rob Moss Hayden Jones

Work is planned to start during August 2018.

8 Humboldt Creek corner

The Humboldt Creek (Sunlight Rd) corner is on a blind corner and also on a crest on Sunlight Road. This requires an inspection & upgrade. There have been accidents on this section of road. Please consider the realignment of the road and batters at this crossing

This corner needs to be inspected for possible redesign

Gerhard Joubert

Chris Whiteman Hayden Jones

Site inspection was carried out by Gerhard Joubert on 2/8/2018




9 Gravel & Water I have water & gravel for CHRC to use to upgrade our roads. Landholders need to consider what they have available for use on roads.

Rob Moss Rodney Perrett

Council will be in contact with Rodney Perrett

5. Sunlight – Water Our Sunlight property has water & gravel to be used on council roads.

Rob Moss Chris Whiteman

Council will be in contact with Chris Whiteman

6. Gravel Pits Could Council please inspect all the gravel pits and check with local residents as they have the local knowledge on pits.

We will take your request on board.

Cr Hayes Hayden Jones

Ongoing

7 Sunlight Road The residents of Sunlight Road really appreciated the road repairs after the flooding a few years ago. The repair work reformed the road to the narrow width it is today. This enabled us to get to town. The traffic flow has increased on Sunlight Road as it is a short cut to the Moura and Arcadia Valley roads. Can a traffic counter be installed on Sunlight Road please.

Traffic counter will be requested to be installed after the maintenance and resheet work is completed.

Rob Moss Jim Farquhar Install date to be confirmed.

8 Road User groups Road user groups will continue to gather information on road issues in each area of the shire.

Scott Mason

Information Only

9 Second crossing of Humboldt Creek on Sunlight Road

The second crossing on Humboldt Creek needs repair as the concrete is breaking up. The drainage also needs upgrading at this crossing.

Inspection to be conducted of this crossing so required work and budget can be determined.

Rob Moss Rodney Perrett

CRM 71831

10 Machine Hours for Council Plant

Please work machines for longer hours to produce more road

Noted Gerhard Joubert

Rodney Perrett

Ongoing




repairs and the right balance, Thank you for coming to look at Sunlight Road

11 Clearing timber Please take note that it is not good practice to push up timber into table drains.

Noted Rob Moss Information Only.

12 Droving Large Mobs of cattle.

Have concerns with the biosecurity of droving mobs of cattle in the Toprain area. There are still cattle left behind from the mob in 2017 in the Humboldt National Park. We have had several issues with droving cattle on our roads and animal welfare. What roads are stock routes? Fence lines on stock reserves are not kept in a stock proof condition and weeds not managed.

Meeting held with Kevin Pickersgill about these issues. A lot of work has been going on behind the scenes. CHRC has to monitor weed management in the reserves so the weeds are not spread. Audits are carried out before stock permits are issued to traveling stock/drovers.

Scott Mason

Hayden Jones & Toprain Group

Please check your email is current at the Rural Transaction Ctr/library in Rolleston as this is a valuable communication tool for the community.

13 IOR Group has asked if there is a need for an Avgas point at Rolleston aerodrome

Is there a need for this service at the Rolleston airstrip. This is to be followed up with our Commercial Services Dept.


Hayden Jones

We have our fuel delivered to TOPRAIN so this service would be only used by traveling aircraft.




14 Santos Is working in the Arcadia Valley area. They will be installing communications towers as they can’t wait for blackspot funding.

Cr Gail Godwin-Smtih

Information only.

15 Exploration Companies

There are several companies carrying out exploration work in our area. The traffic flow has increased on all the roads.

Thank you for the update

Rob Moss Hayden Jones

Information only.

16 Sunlight Road Budget.

We would like more money for Sunlight Road

Noted Gerhard Joubert

Rodney Perrett

Budget consideration 19/20 year.

17 Truck stop Rolleston

Maps were passed round for attendees to view.

Gerhard Joubert

18 Twenty Mile Intersection on the Rolleston Blackwater Road.

Rubbish is still a big problem at the Twenty Mile intersection. There are tyres in the bush as well. Can we have a skip bin?

Rubbish is a problem

Daniel Fletcher Gerhard Joubert

Hayden Jones

It is not cost effective to place a skip bin at the Twenty Mile Intersection.

19 Ken O’Dowd Update.

Ken has been successful in preselection for the seat recently. During the winter break Ken has been visiting many communities in his electorate. Please feel free to contact us if you have any issues in your area that Ken needs to know about.

Lane Buffington

Information Only

MEETING CLOSED: 11.30am NEXT MEETING: 2019





14 Toprain

15

03/08/2018 Toprain Investigate surface condition and drainage of second crossing onHumboldt Creek, Sunlight Road.

71831 23/08/18 Rodney Perrett Duplicate CRM. Refer 71402Inspection CompletedMinor repairs scheduled, newfloodway proposed for futureworks

In Progress






11.7 Community Consultation Minutes - Tieri - 22 August 2018

DECISION REPORT



Author: Fiona Eyles, Coordinator Area Office Capella/Tieri


File Reference: ECM 1309303

EXECUTIVE SUMMARY:

Central Highlands Regional Council regards community engagement activities as the cornerstone of good governance and critical to effective planning and delivery of infrastructure and services that meet the needs and expectations of the community. Community Consultation Meetings are conducted once annually in various communities throughout the Central Highlands Local Government Area (LGA) and provide opportunity for council and the community to meet and discuss key issues, plans and projects. Tieri Community Consultation Meeting was held on 22 August 2018.


The minutes from the Community Consultation Meeting held at Tieri Transaction Centre on 22 August 2018 be received, noting the following actions have been logged as Customer Requests (CRM).

Requesting signage at Bundoora Dam to identify the location. [CRM 72946/2018]

REPORT:









Risk Assessment: There are no risks related to the presentation of these minutes, however, it is considered best practice to share these to be ‘received’ by council.



ATTACHMENTS:

1. Community Consultation Meeting Tieri 22/08/2018 [11.7.1]2. Tracking Sheet Community Consultations - Tieri [11.7.2]


Tieri Councillor Community Consultation Meeting – Page: 1

MINUTES OF COMMUNITY CONSULTATION MEETING LOCATION: Tieri Transaction Centre MINUTES OF MEETING HELD: 22 August 2018 PRESENT: (As per Attendance Sheet) APOLOGIES: Cr Christine Rolfe, Cr Gail Godwin-Smith, Scott Mason (CEO) MEETING COMMENCED: 9.55am MEETING CHAIRED BY: Cr Kerry Hayes MINUTE TAKER: Fiona Eyles

ITEM NO.

SUBJECT SUMMARY OF DISCUSSION ACTION / COMMENTS BY WHO BY WHEN

COMMUNITY CONTACT



Welcome to all in attendance, introduced the Councillors and staff. Information packs provided for attendees. Cr Hayes spoke on some of the information in the pack.

Cr Kerry Hayes

2 Roads Roads and Infrastructure – Stage 1 of rehabilitation and stabilization works on Crinum Road between Tieri and Capella completed with stage 2 to be completed by the end of the calendar year. Works also on Grasstree and Lilyvale roads.

Information only Tyronne Meredith

NFA

3 Road Signage Requesting signage at Bundoora Dam to identify the location. Is the dam under Council control? Are there any trigger levels to close the dam to recreational activities when the water level gets low?

Investigate and action - consultation between Emergency Services and Infrastructure It is a recreation area, not included in any agreement. Tieri Parks and Gardens maintain the public amenities.

Glenn Bell / Tyronne Meredith

ASAP Cathy Truloff CRM# 72946




4 Banking Services, Tieri

Banking services is now only provided by the Post Office. Both the NAB and Credit Union have closed their branches. Has made it difficult to have large amount of money. Security is a concern.

This is an issue across the region, CHDC is looking into how the service can be provided in the future.

Cr Kerry Hayes

NFA Sandy Reinke

5 CTM Links Cr Bell introduced new CDO Officer in Tieri. The CDO office has moved into the Recreation Centre but will maintain the current building. Trying to rebuild the interaction with the community and working with Glencore to improve services and encourage new residences to the town. Recently had a development workshop for the wider community staff. Glencore have opened a section of the caravan park for the travelling public. Ran Youth Week event – Amazing Race. Also working on having the Recreation Centre open to the youth on a Friday night. School numbers have reduced but hoping to see an increase in 2020. Attended the senior’s lunch in Blackwater which was an amazing day. Would like to have Tieri included in the next round of ‘Get Out Get Active’ School, Daycare & Kindy are going to have a day to support the farmers.

Information only Cr Paul Bell AM

NFA Shauntè Francis




6 Fairbairn Dam What is going to happen with the dam water level?

Dam level is at 21%, water allocation for all communities is a high priority. There are plans to trigger drought management and if Council does not enact these then the State Government support is withdrawn.

Cr Kerry Hayes

NFA Cathy Truloff

7 Thank You Complements to Judy Rowe for the work that she does around the town.

Noted Cathy Truloff

MEETING CLOSED: 10.40am NEXT MEETING:





19 Tieri

20 22/08/2018 Tieri Requesting signage at Bundorra Dam to identify the location. 72946 27/09/18 Cathy Truloff In Progres






11.8 Community Consultation Minutes - Mt Ball - 22 August 2018

DECISION REPORT






EXECUTIVE SUMMARY:

Central Highlands Regional Council regards community engagement activities as the cornerstone of good governance and critical to effective planning and delivery of infrastructure and services that meet the needs and expectations of the community. Community Consultation Meetings are conducted once annually in various communities throughout the Central Highlands Local Government Area (LGA) and provide opportunity for council and the community to meet and discuss key issues, plans and projects. Mt Ball Community Consultation Meeting was held on 22 August 2018.


The minutes from the Community Consultation Meeting held at Mt Ball, Clermont Rubyvale Road on 22 August 2018 be received, noting the following actions have been logged as Customer Requests (CRM).

Can the 80km signs near Carbine Creek be removed or change to a caution sign instead of the mandatory one? [CRM 72939/2018]

‘Giveway’ sign is missing on the approach to Theresa Creek crossing, dangerous for the school bus. [CRM 72940/2018]

Can Council push to get the Old Reward Road closed? No response received on the application. [CRM 72943]

Where is the request at to relocate the property access intersection to Poinsetta [CRM 63589/2017 & CRM 72945/2018]

When will 1080 baiting be scheduled for this area? [CRM 72945/2018]

REPORT:






Budget/Financial/Resourcing: Nil






ATTACHMENTS:

1. Community Consultation Meeting Mt Ball 22/08/2018 [11.8.1]2. Tracking Sheet Community Consultations - Mt Ball [11.8.2]


Mt Ball Councillor Community Consultation Meeting Page 1

MINUTES OF COMMUNITY CONSULTATION MEETING LOCATION: Mt Ball, 7082 Clermont / Rubyvale Road MINUTES OF MEETING HELD: 22 August 2018 PRESENT: (As per Attendance Sheet) APOLOGIES: Cr Christine Rolfe, Cr Gail Godwin-Smith, Scott Mason (CEO), Tim & Louise Cook, Ian O’Shannesy, Mick Gittens, Ross Sraier MEETING COMMENCED: 1.17pm MEETING CHAIRED BY: Cr Kerry Hayes MINUTE TAKER: Fiona Eyles

ITEM NO.


COMMUNITY CONTACT



Welcome to all in attendance, introduced the Councillors and staff. Thank you to Stuart & Jacque Donaldson for hosting the meeting.

Cr Kerry Hayes

2 Drought Declaration

Currently there are 26 individually drought declared properties in the shire. The committee that meet to determine if the shire is partially or fully drought declared meet every April. The only way we can change or bring a decision forward is for individual properties to apply.

Cr Kerry Hayes

3 Roads Maintenance grading planned for October depending on availability of water. No other capital works for this area. Will be undertaking roadside tree clearing and introducing spraying where required before the end of the calendar year. Jaque Donaldson suggested area to be done from Mt Ball turnoff back to

Information only Todd McCorkell / Tyronne Meredith

NFA Group discussion




the T intersection and back towards Capella, poor visibility in these areas. Peter Worley also noted some locations back towards Clermont that were noted at the meeting last year.

4 Road Signage Can the 80km signs near Carbine Creek be removed or change to a caution sign instead of the mandatory one?

To be able to change the signs then this will need to go through speed limit review committee. Council to advocate for a change.

Tyronne Meredith

ASAP Jaque Donaldson on behalf of Ross Staier

CRM# 72939

5 Roads Keilambete Road is good except when they grade the gravel it is being taken off with the first cut and not returned.

Noted Tyronne Meredith

NFA Cameron Hicks

6 Council Updates Information packs provided for attendees. Update on the meat works proposal, CQ Inland Port, Emerald Airport Regional Hub and changes to some of the coal leases in the region.

Cr Kerry Hayes

NFA Information only

7 Solar Farms Why did Council approve the construction of solar farms on prime agricultural land west of the Emerald?

Under the State Planning Policy renewable energy in the Planning Scheme in the ‘Rural’ is code assessable not impact assessable. Following the approval of the application Council has now included a temporary planning instrument to protect prime agricultural land and the State is reviewing the default position that renewable energy should be impact assessable.

Cr Kerry Hayes

NFA Stuart Donaldson

Information only

8 Airport If you are picking up passengers from the airport and you are towing a trailer the only place to park is in the bus zone which is not permitted. Can a parking space be provided for oversize vehicle

Future consideration when reviewing airport operations.

Michelle Webster

NFA Stuart Donaldson




eg car and trailer or body truck? Having the double gates is an issue with a trailer.

9 Road Signage ‘Giveway’ sign is missing on the approach to Theresa Creek crossing, dangerous for the school bus.

Investigate and action Todd McCorkell

ASAP Jaque Donaldson

CRM# 72940

10 TMR Maintenance Is council able to put pressure on TMR for road maintenance, roads are deteriorating significantly.

Funding allocation have been reduced.

Cr Kerry Hayes

NFA Cameron Hicks

Information only

11 Rates Why has Council split the water rates from the general rates notice? There will be more admin and postage costs. Why does everyone pay a waste levy?

Council has opted to separate the water business away from the general rates. Helps the community financially with quarterly payments. The waste levied was introduced so that cost of providing waste facilities is shared out across the shire. Everyone generates waste and can use the facilities.

Cr Kerry Hayes

NFA Group discussion

Information only

12 Road Closure Can Council push to get the Old Reward Road closed? No response received on the application.

Council voted for temporary closure and provided recommendation to DNRM but it is not Councils decision to make. Tyronne to follow up and advise

Tyronne Meredith

ASAP Cameron Hicks

CRM # 72941

13 Poinsetta - Property Access

Where is the request at to relocate the property access intersection to Poinsetta.

Follow up on CRM#63589 and advise

Tyronne Meredith

ASAP Amanda Gittens

CRM# 72943

14 1080 Baiting When will 1080 baiting be scheduled for this area?

Staff resources has been increased and have engaged a contractor to assist in this area.

Brett Keys / Rangers

ASAP Peter Wharley CRM# 72945

MEETING CLOSED: 2.47pm





21 Mt Ball

22 22/08/2018 Mt Ball Can the 80km signs near Carbine Creek be removed or change to acaution sign instead of the mandatory one?

72939 27/09/18 Ross Staier In Progres

23 22/08/2018 Mt Ball Giveway' sign is missing on the approach to Theresa Creekcrossing, dangerous for the school bus.

72940 27/09/18 Jaque Donaldson In Progres

24 22/08/2018 Mt Ball Can Council push to get the Old Reward Road closed? No responsereceived on the application.

72941 27/09/18 Cameron Hicks In Progres

25 22/08/2018 Mt Ball where is the request at to relocate the property access intersectionto Poinsetta?

72943 27/09/18 Amanda Gittens In Progres






11.9 Community Consultation Minutes - Sapphire - 23 August 2018

DECISION REPORT






EXECUTIVE SUMMARY:

Central Highlands Regional Council regards community engagement activities as the cornerstone of good governance and critical to effective planning and delivery of infrastructure and services that meet the needs and expectations of the community. Community Consultation Meetings are conducted once annually in various communities throughout the Central Highlands Local Government Area (LGA) and provide opportunity for council and the community to meet and discuss key issues, plans and projects. Sapphire Community Consultation Meeting was held on 23 August 2018.


The minutes from the Community Consultation Meeting held at Sapphire Multi-Purpose Centre on 23 August 2018 be received, noting the following actions have been logged as Customer Requests (CRM).

Waste levy fee has been charged again on multiple mining lease rates. Completed an exemption form for last year which was credited but the fee has been charged again. Additional cost and time to rate payer to follow up. [CRM 72969/2018]

During the tourist season the industrial bins on the Capricorn Highway east of the crossroads are overflowing, can they be serviced twice per week? [CRM 72954/2018]

Caravan Park Operators expressed their concerns with the operation of the Gemini Caravan Park. How can a business operate before being compliant? Ewen Letts suggested that relevant Council staff and park operators meet to discuss the matter further and come up with some solutions. [CRM72955/2018]

Bedford Hill Road needs to be graded. Has not been done in the past 2 years. [CRM 72956/2018] Line marking needs to be upgraded around the intersection at the Gem Gallery, Rubyvale. [CRM

72957/2018]

REPORT:

Council endeavours to have meaningful engagement with the community it represents. Whilst it is not possible to fully engage with the community on all issues and decisions, Council is committed to ensuring the community is as well-informed as possible and has the opportunity to enhance Council’s decision-making on key issues, plans and projects. When undertaking community engagement activities, Council will be consistent, where practical, with the guiding principles from IAP2 (International Association for Public Participation), Queensland Government requirements, and within approved budgets and resources.



Community Consultation Meetings were held on 23 August 2018 and the attachment to this report provides a copy of the minutes to be received.









ATTACHMENTS:

1. Community Consultation Meeting Sapphire 23/08/2018 [11.9.1]2. Tracking Sheet Community Consultations - Sapphire [11.9.2]


Sapphire Councillor Community Consultation Meeting – Page: 1

MINUTES OF COMMUNITY CONSULTATION MEETING LOCATION: Sapphire Multi-Purpose Centre MINUTES OF MEETING HELD: 23 August 2018 PRESENT: (As per Attendance Sheet) APOLOGIES: Cr Kerry Hayes, Cr Christine Rolfe, Cr Alan McIndoe, Cr Gai Sypher, Scott Mason (CEO) MEETING COMMENCED: 9.35am MEETING CHAIRED BY: Cr Gail Godwin-Smith MINUTE TAKER: Fiona Eyles

ITEM NO.


COMMUNITY CONTACT



Welcome to all in attendance, introduced the Councillors and staff. Information packs provided for attendees. Cr Godwin-Smith spoke on some of the information in the handout.


2 Container Refund Scheme

There was recently an information session in Emerald on the container refund scheme. This is an opportunity for community groups to set up and benefits from the collection of bottles both plastic and glass and cans. View the Council website for further details

Information only Cr Gail Godwin-Smith

3 Waste Levy Waste levy fee has been charged again on multiple mining lease rates. Completed an exemption form for last year which was credited but the fee has been charged again. Additional cost and time to rate payer to follow up.

Council’s rates officer to contact Greg to discuss the matter.

Kirsten Fletcher

ASAP Greg Charlton CRM# 72969




4 Budget Update Budget allocations include Roy Day Park – road access and irrigation pipes, sealing car park Sapphire Pool and installation of new dump point at Sapphire away from residential area. Proposed site is at the entrance to the transfer station.

Noted from discussion that there may be restrictions with the proposed dump point site due to the ERE (Endangered Regional Eco System) on the site.

Cr Gail Godwin-Smith / Rollo Davey

Group discussion

Information only

5 Waste Collection During the tourist season the industrial bins on the Capricorn Highway east of the crossroads are overflowing, can they be serviced twice per week?

Investigate and action Tyronne Meredith

30/03/19 Megan Harwood

CRM# 72954

6 Transfer Station Can the directional sign be changed at the transfer station? It difficult to back trailer on the blind site.

Noted Kent Worsley

Unable to change the sign, transfer stations are designed with the disposal point as the last step after the customer has passes all recycle options.

7 Community Reference Group

Cr Daniels provided an update on the Gemfields group.

Information only Cr Megan Daniels

8 Tourism Officer Paul Thompson provided an update on all thing’s tourism. Please contact Paul if you have any matters to discuss.

Information only Paul Thompson (CHDC)

9 Town Planning Caravan Park Operators expressed their concerns with the operation of the Gemini Caravan Park. How can a business operate before being compliant?

Compliance officer for the planning and development team are consulting with the owners working through compliance matters.

Aidan Murray

Caravan Park Operators




Ewen Letts suggested that relevant Council staff and park operators meet to discuss the matter further and come up with some solutions. Free camping in CHRC is a concern and tourism operators would like the development of specific regional toolkit to address this concern. Council needs to monitor the free campsite at Sapphire more strictly, campers are staying for weeks rather than the permitted 48 hours. With the removal of the dump point the toilets will be used as the dump point so the problem won’t go away. Rubyvale Flats is another location where free campers park. There is a property within the Rubyvale Flats that has excess caravans that are now overflowing out of their property onto the flats. Tourist see this and think that they can park there. Free camping is the modern trend and this needs to be addressed.

Meeting to be arranged. This is worldwide issue not just specific to certain areas. Ewen to email a copy of the toolkit to Paul. Ranger Services may be able to assist with the monitoring of free campers.

Planning & Development Paul Thompson Brett Keys

ASAP CRM# 72955

10 Rubyvale water Standpipe

When is a standpipe going to be installed at Rubyvale? Concerned about water access in fire season.

This matter is one of the CRG strategies. There are several options being considered, location, size and type of facility.

NFA John Hartley

11 Bedford Hill Road Bedford Hill Road needs to be graded. Has not been done in the past 2 years.


ASAP John Hartley CRM# 72956

12 Fossicking Area Expressing concerns about the destruction of trees on designated fossicking area at Rubyvale by the landholder.

John Hartley




Ongoing consultation with DNRM and other levels of government to resolve the matter. Community were not notified that this was going to happen. Could have been a safety issue. Under land management act the property owner can undertake the works. Can updates be provided to the community on the matter.

13 Gemfest Number of attendees to Gemfest this year? As part of the Gemfest festival, Rubyvale hosts an event on the Saturday night which is the only night event during the festival. The Community raise funds during the year to be able to put the event on. Is Council able to contribute to this event by sponsoring the fireworks?

Similar to last year. Great event this year with the new layout. Letter to CEO / Councillors requesting support for the event. Funding opportunities may also be available.

Cr Megan Daniels Cr Gail Godwin-Smith

Peter Brown

Information only

14 Roaming Dogs Concerned about the recent dogs attack at Rubyvale. Dogs regularly roam and attack wildlife in the area. What is Council doing about this? Ranger patrols do not happen in this area.

In relation to the attack the compliance officers are still working on this incident. The Rangers are being instructed to patrol the area 1-2 times a week. There is also major issues with wild dogs in the region. Rangers contact details to be forward to Megan to be included in the monthly newsletter.

Brett Keys NFA Megan Harwood

Information only




12 Town Names Residents want their town identity back. Individual towns cannot be identified on electronic mapping and essential services data bases. This is costing the business and effecting tourism.

This is not an issue unique to the Gemfields. This has been raised with several levels of Local Government and is being supported by other Councils. The Mayor and Peter Brown to meet with DNR on this matter. Also pushing Lachlan Miller to progress this matter as it is a State Government issue.


Ongoing Group discussion

13 Feedback Can Council please provide feedback to the community on issues raised at these meetings on a regular basis.

Provide regular update to meeting attendees and through Community Reference Group and community newsletters.

Fiona Eyles / CRG / Comms

Ongoing Ewen Letts

14 RTO Noting the importance of having RTO’s and working on improving the support from these groups. There is currently only 6 members with Capricorn Enterprise. The businesses are advocating for independent RTO.

The region needs to work collectively producing a great visitor guide. Recommend working in a consistent coordinated approach to promote the region.

Paul Thompson

Ongoing Peter Brown / Ewen Letts

15 Signage Audit Council is undertaking signage audit with the Gemfields being the first region. Ewan asked for Council to circulate the guidelines for signage.

Information only Cr Megan Daniels / Aidan Murray

Ongoing

15 Line marking Line marking needs to be upgraded around the intersection at the Gem Gallery, Rubyvale.


ASAP Megan Harwood

CRM# 72957

16 Treasure Trail Brochure

Hot of the press is the new Sapphire Gemfields Treasure Trail brochure. This focuses on the Interpretive Trail and nodes. They are going to be distributed through visitor information





centers and local businesses. There will be a small charge of $1.

16 Qld Health Services

Recently released a Q tender for improve services to the Gemfields. Hopefully this will provide services closer to home.

Information only Cr Paul Bell AM

17 TV & Phone Services

Rubyvale is still having ongoing issue with these services.

Council is continually working on the black spot with another round of funding to be released in the future.


18 Community Orchard

The Progress Association is working with the community to develop a community orchard at Rubyvale.

Information only Peter Brown

MEETING CLOSED: 11.55am





26 Sapphire

2723/08/2018 Sapphire Waste levy fee has been charged again on multiple mining lease

rates. Completed an exemption form for last year which was creditedbut the fee has been charged again. Additional cost and time to ratepayer to follow up.

72969 27/09/18 Greg Charlton In Progress

2823/08/2018 Sapphire During the tourist season the industrial bins on the Capricorn

Highway east of the crossroads are overflowing, can they beserviced twice per week?

72954 27/09/18 Megan Harwood In Progress

29

23/08/2018 Sapphire Caravan Park Operators expressed their concerns with theoperation of the Gemini Caravan Park. How can a business operatebefore being compliant? Ewen Letts suggested that relevant Councilstaff and park operators meet to discuss the matter further and comeup with some solutions.

72955 27/09/18 Ewan Letts In Progress

30 23/08/2018 Sapphire Bedford Hill Road needs to be graded. Has not been done in thepast 2 years.

72956 27/09/18 John Hartley In Progress

31 23/08/2018 Sapphire Line marking needs to be upgraded around the intersection at theGem Gallery, Rubyvale.

72957 27/09/18 Megan Harwood In Progress






11.10 Community Consultation Minutes - Anakie - 23 August 2018

DECISION REPORT






EXECUTIVE SUMMARY:

Central Highlands Regional Council regards community engagement activities as the cornerstone of good governance and critical to effective planning and delivery of infrastructure and services that meet the needs and expectations of the community. Community Consultation Meetings are conducted once annually in various communities throughout the Central Highlands Local Government Area (LGA) and provide opportunity for council and the community to meet and discuss key issues, plans and projects. Anakie Community Consultation Meeting was held on 23 August 2018.


The minutes from the Community Consultation Meeting held at the School of Arts building on 23 August 2018 be received, noting the following actions have been logged as Customer Requests (CRM).

Concerned about the safety of the bus stop on Goanna Flats Road. It remains in disrepair following an incident. There have been several accidents over the years. Visibility is an issue and there are around 30-40 cars parked there during the day. Steven Downs can provide photos of some of the incidents. Loose gravel and sand on the road. [CRM 72947/2018]

There is confusion with the name of the road, Withersfield or Willows, which one is it? [CRM72948/2018]

What happened with flood damage funds from 2008 for the Withersfield Road? There has not being any work on this road for some time. Locations that need work, dust hole on the road between Tadcaster and Withersfield stations and a washout in the wheel tracks between Willows and Withersfield stations. There is no signage at either of these sites. [CRM 72950/2018]

The hall is the main community building in Anakie, which is funded and operated by the community. There have been some maintained issues identified recently. The side of the building has slumped and pulling away from the main part of the hall and Ergon have recently completed an audit which identified upgrades needed. Estimate to re-stump the building is approximately $40K and the electrical work was $2K which they are needing to pay for now. The community is seeking financial support from Council to undertake the repairs to the electrical work. [72951/2018]

REPORT:

Council endeavours to have meaningful engagement with the community it represents. Whilst it is not possible to fully engage with the community on all issues and decisions, Council is committed to ensuring the community is as well-informed as possible and has the opportunity to enhance Council’s decision-making on key issues, plans and projects.



When undertaking community engagement activities, Council will be consistent, where practical, with the guiding principles from IAP2 (International Association for Public Participation), Queensland Government requirements, and within approved budgets and resources. Community Consultation Meetings were held on 23 August 2018 and the attachment to this report provides a copy of the minutes to be received.









ATTACHMENTS:

1. Community Consultation Meeting Anakie 23/08/2018 [11.10.1]2. Tracking Sheet Community Consultations - Anakie [11.10.2]


Anakie Councillor Community Consultation Meeting – Page: 1

MINUTES OF COMMUNITY CONSULTATION MEETING LOCATION: Anakie School of Arts MINUTES OF MEETING HELD: 23 August 2018 PRESENT: (As per Attendance Sheet) APOLOGIES: Cr Kerry Hayes, Cr Christine Rolfe, Cr Charlie Brimblecombe, Cr Alan McIndoe, Scott Mason (CEO) MEETING COMMENCED: 4.25pm MEETING CHAIRED BY: Cr Gail Godwin-Smith MINUTE TAKER: Fiona Eyles

ITEM NO.


COMMUNITY CONTACT



Welcome to all in attendance, introduced the Councillors and staff. Information packs provided for attendees. Cr Godwin-Smith spoke on some of the information in the handout. Budget allocations include Roy Day Park – road access and irrigation pipes, sealing car park Sapphire Pool and installation of new dump point at Sapphire away from residential area. Proposed site for the dump point is at the entrance to the transfer station.

Information only Cr Gail Godwin-Smith


Cr Daniels provided an update on what the Gemfields Community Reference Groups has been involved with in the last twelve months. Projects include improvement to the cross roads safety, tourism initiative, 10 thousand steps


NFA




program and new fence around the Anakie Hall grounds.

3 Roads Maintenance grading completed on various roads in the region. NDRRA Flood restoration work to commence on Southernwood Road and Withersfield Road. Council’s capital works include two floodways on Withersfield Road and maintenance grade on Medway – Duccabrook Road.

Information only Gerhard Joubert

NFA

4 Community Meeting

Expressed disappointed that there wasn’t a meeting scheduled for Rubyvale this year. Suggested if there is a combined meeting with Sapphire next year please note this on the advertising.

Noted and will consider this in next year’s preparation.

Fiona Eyles

NFA Steven Downs

5 Bus Stop, Goanna Flats Rd Rubyvale

Concerned about the safety of the bus stop on Goanna Flats Road. It remains in disrepair following an incident. There have been several accidents over the years. Visibility is an issue and there are around 30-40 cars parked there during the day. Steven can provide photos of some of the incidents. Loose gravel and sand on the road.

Investigate and action. Gerhard advised that works to commence next week.

Tyronne Meredith

ASAP Steven Downs CRM# 72947

6 Location Identification

Residents want their locality and post codes realigned. Mail is being delayed or not being delivered and emergency and essential services are not able to locate residents. When will something be done about it?

This has been raised with several levels of Local Government and is being supported by western Council’s because they are also having the same issue. The Mayor and Peter Brown to meet with DNR on this matter. Also pushing Lachlan Miller to progress this matter as it is a State Government issue.


Janet Fraser




To get this change to start happening Council needs to remove ‘The Gemfields’ from the consultation flyers or any communication material. Need to identify the individual towns. Residents on the Withersfield Road cannot be located on any electronic mapping or enquiries. Location identification is a safety issue in an emergency and service providers are not able to identify the properties in their records either. The residents must provide GPS coordinates. Why isn’t the rural addressing numbers used across all services? Can residence do anything to get this changed? There is confusion with the name of the road, Withersfield or Willows, which one is it?

Cr Sypher advised that the title of ‘The Gemfields’ came from a tourism push for the region which then contributed to the loss of the town identification. Some areas are identified in the old parish name. Service providers have their own data bases but needs to be combined into one. Contact details to be provided to Tammy so they can put their case forward. Provide confirmation of the road name.

Fiona Eyles / Comms Cr Gai Sypher Marnie Wills Tyronne Meredith

ASAP ASAP ASAP

Josie Carew Tammy Comiskey Tammy Comiskey Tammy Comiskey

Noted for next year’s advertising CRM# 72948

7 Road Maintenance - Withersfield / Willows Road

What happened with flood damage funds from 2008 for the Withersfield Road? There has not been any work on this road for some time. Locations that need work, dust hole on the road between Tadcaster and Withersfield stations and a washout in the wheel tracks between Willows and Withersfield stations. There is no signage at either of these sites.

Road Inspection on the way to the Willows meeting - Councillors and staff to meet with the Comiskey’s.

Tyronne Meredith / Councillors

ASAP Colin Comiskey

CRM# 72950




8 Anakie School of Arts Hall

The hall is the main community building in Anakie, which is funded and operated by the community. There have been some maintenance issues identified recently. The side of the building has slumped and pulling away from the main part of the hall and Ergon have recently completed an audit which identified upgrades needed. Estimate to re-stump the building is approximately $40K and the electrical work was $2K which they are needing to pay for now. The community is seeking financial support from Council to undertake the repairs to the electrical work.

Noted – recommend this be included in any future funding offers - Works for Qld. Follow up on funds of $15K from last year, Building Our Region. Look into if Council is able to assist with the electrical repairs.

Cr Gail Godwin-Smith Jason Mick

ASAP

Charles Hatte / Josie Carew

CRM# 72951

9 Anakie School Numbers at the Anakie school are declining. How can the community help to secure the future of the School? Josie advised that there are currently 78 students. There is a risk they will lose a class and support staff and move more towards composite classes.

Council may be able to assist through an advocacy role through the local members. Write to Council identifying what the specific issues are and seeking support.


NFA Charles Hatte

10 Gemfest What were the attendance numbers at Gemfest? Still an issue with the toilets, they are pumped out during the event but need to have additional service.

Reported that they were similar to last year, approximately 6K. Cr Daniels congratulated the community on the event. New layout was excellent.

Cr Daniels Rollo Davey

Community discussion






32 Anakie

33

23/08/2018 Anakie Concerned about the safety of the bus stop on Goanna Flats Road.It remains in disrepair following an incident. There have beenseveral accidents over the year. Visibility is an issue and there arearound 30-40 cars parked there during the day. Steven can providephotos of some of the incidents. Loose gravel and sand on the road.

72947 27/09/18 Steven Downs In Progress

34 23/08/2018 Anakie There is confusion with the name of the road, Withersfield orWillows, which one is it?

72948 27/09/18 Tammy Comiskey In Progress

35

23/08/2018 Anakie What happened with flood damage funds from 2008 for theWithersfield Road? There has not been any work on this road forsome time. Locations that need work, dust hole on the road betweenTadcaster and Withersfield stations and a washout in the wheeltracks between Willows & Withersfield stations. There is no signageat either of these sites.

2950 27/09/18 Colin Comiskey In Progress

36

23/08/2018 Anakie The hall is the main community building in Anakie, which is fundedand operated by the community. There have been somemaintenance issues identified recently. The side of the building hasslumped and pulling away from the main part of the hall and Ergonhave recently completed an audit which identified upgrades needed.Estimate to re-stump the building is approximately $40K and theelectrical work was $2K which they are needing to pay for now. Thecommunity is seeking financial support from Council to undertakethe repairs to the electrical work.

72951 27/09/18 Charles Hatte In Progress






11.11 Community Consultation Minutes - Willows - 24 August 2018

DECISION REPORT






EXECUTIVE SUMMARY:

Central Highlands Regional Council regards community engagement activities as the cornerstone of good governance and critical to effective planning and delivery of infrastructure and services that meet the needs and expectations of the community. Community Consultation Meetings are conducted once annually in various communities throughout the Central Highlands Local Government Area (LGA) and provide opportunity for council and the community to meet and discuss key issues, plans and projects. Willows Community Consultation Meeting was held on 24 August 2018.


The minutes from the Community Consultation Meeting held at Willows Gemfields Community Hall on 24 August 2018 be received, noting the following actions have been logged as Customer Requests (CRM).

The Recreation Hall needs some maintenance work at the front entrance, not able to lock the door and flooring is weathering due to no roof covering. [CRM 72964/2018]

The lids on the industrial bins at the transfer station are too tall making it difficult to open or close them. Can something be done about this? [CRM 72965/2018]

Can a solar light be installed in the Recreation Centre car park? There is a pole that a light could be installed on. [CRM72966/2018]

Requesting Council to look at rating anomaly at the Willows. If you have a mining claim at the Willows you are not permitted to live on the claim Unlike others with mining claims in Rubyvale or Sapphire. The leaseholder of the fossicking land pays rates, miner also pays rates and compensation to landholder. Also paying a none domestic waste levy. By staying in the caravan park you then indirectly pay rates there to. If you had a claim in Rubyvale or Sapphire then you are able to camp or erect a temporary dwelling on their claim. Out of Council’s 70 odd rating categories nothing specifically covers this type of setup. [CRM 72967/2018]

Council vehicles are taking up a lot of the parking spaces in front of the Emerald Library which makes it difficult for customers to park there. [CRM 72968/2018]

REPORT:

Council endeavours to have meaningful engagement with the community it represents. Whilst it is not possible to fully engage with the community on all issues and decisions, Council is committed to ensuring the community is as well-informed as possible and has the opportunity to enhance Council’s decision-making on key issues, plans and projects.



When undertaking community engagement activities, Council will be consistent, where practical, with the guiding principles from IAP2 (International Association for Public Participation), Queensland Government requirements, and within approved budgets and resources. Community Consultation Meetings were held on 24 August 2018 and the attachment to this report provides a copy of the minutes to be received.









ATTACHMENTS:

1. Community Consultation Meeting Willows 24/08/2018 [11.11.1]2. Tracking Sheet Community Consultations - Willows [11.11.2]


Willows Gemfields Councillor Community Consultation Meeting – Page: 1

MINUTES OF COMMUNITY CONSULTATION MEETING LOCATION: Willows Gemfields Recreation Centre MINUTES OF MEETING HELD: 24 August 2018 PRESENT: (As per Attendance Sheet) APOLOGIES: Cr Kerry Hayes, Cr Christine Rolfe, Cr Charlie Brimblecombe, Cr Gai Sypher, Cr Paul Bell AM, Scott Mason (CEO), Lilly Dabringhausen, David Knowles MEETING COMMENCED: 9.10am MEETING CHAIRED BY: Cr Gail Godwin-Smith MINUTE TAKER: Fiona Eyles

ITEM NO.


COMMUNITY CONTACT




Seniors Day advertising was distributed too late for the Willows community, other events were on.

Cr Gail Godwin-Smith / Comms


Cr Daniels provided an update on what the Gemfields Community Reference Group has been involved with in the past twelve months. Inviting interested community representative to be part of the group. Is it possible to have the meeting time changed because the time and danger of wildlife or cattle on the road at night is a concern?

The time has been chosen because of members availability.

Cr Megan Daniels

Sharon Johansson

3 Roads No road works planned for the Willows township but there will be a couple ‘No Through Road’ street signage installed.





There is some works planned for the wider area back towards Lochington, Springsure and NDRRA flood restoration works on Southernwood, Withersfield and Tadcaster Roads. No works planned for the highway.

4 Stock on Roads Is Council able to put pressure on TMR to get the grazers to be more vigilant with stock control on the Capricorn Highway? The stock are difficult to see at night. Reporting that gates are being left open at night to allow the cattle to graze overnight.

Take a record of time and location then contact Council on 1300 242 686 with the details. This will then be reported to TMR

Tyronne Meredith

NFA Neil Head

5 Hall Maintenance The Recreation Hall needs some maintenance work at the front entrance, not able to lock the door and flooring is weathering due to no roof covering.

Inspect after the meeting and action where required.

Jarrod Bryant / Jason Mick

ASAP Sue Brown CRM# 72964

6 Signage Can primary producers put out signage identifying what is being grown on their properties?

Tourist Information Centres were looking into providing fact sheets on what is grown and produced in the region, so the tourist can easily identify as they drive through.


NFA

7 Transfer Station The lids on the industrial bins at the transfer station are too tall making it difficult to open or close them. Can something be done about this?

Investigate & action Perry Dedes

ASAP General discussion

CRM# 72965

8 Solar Light Can a solar light be installed in the Recreation Centre car park? There is a pole that a light could be installed on.

Investigate & action Jarrod Bryant / Jason Mick

ASAP Rick Underhill CRM# 72966

9 Rates Requesting Council to look at rating anomaly at the Willows. If you have a mining claim at the Willows you are not permitted to live on the claim unlike others with mining claims in Rubyvale or Sapphire. The leaseholder of the fossicking land pays rates, miner also

Investigate and advise Rates ASAP Gordon Hamilton

CRM# 72967




pays rates and compensation to landholder. Also paying a none domestic waste levy. By staying in the caravan park you then indirectly pay rates there to. If you had a claim in Rubyvale or Sapphire then you are able to camp or erect a temporary dwelling on their claim. Out of Council’s 70 odd rating categories nothing specifically covers this type of setup.

10 Dump Point How does Council assess where and when dump points are installed? Peter Griggs, CHDC was doing an investigation on dump point sites and suggested that the Willows was a priority. Suggested location is the transfer station.

Council needs to meet certain requirements when establishing dump points. Paul to review what Peter had investigated and provide an update.

Jarrod Bryant / Paul Thompson, CHDC

Allan Freeman Rick Underhill

11 Petition – Tourism Fossicking

The community of the Willows have started a petition in relation to seeking Council support to advocate to the Qld State Government for amendments to legislation to ensure that all declared Designated Fossicking Lands at The Gemfields are given perpetual protection against legislative removal or reduction in land area, as well as protection in providing reasonable vehicle access for the purpose of Mining, Fossicking, Tourism and Emergency Services. Land management practices the property owners are undertaking are encroaching on the fossicking area and denying fossickers access. This is important for the survival of the town. Lachlan Millar has been updated

Petition is going to be presented to Council.

Council NFA Allan Freeman




on the matter and met to discuss the issue.

12 Parking Emerald Library

Council vehicles are taking up a lot of the parking spaces in front of the Emerald Library which makes it difficult for customers to park there.

Investigate & action Jason Mick ASAP Group discussion

CRM# 72968

13 Solar pump Solar pump in the mega dam at the Willows is not working.

This has been repaired and should be operational again.

Tyronne Meredith

NFA Rick Underhill

14 Treasure Trail Brochure

Hot of the press is the new Sapphire Gemfields Treasure Trail brochure. This focuses on the Interpretive Trail and Nodes. They are going to be distributed through visitor information centers and local businesses. There will be a small charge of $1.


15 Entrance The planting at the entrance to the Willows is looking great, one of the best in the region.


MEETING CLOSED: 10.15am





37 Willows

3824/08/2018 Willows The Rec Hall needs some maintenance work at the front entrance,

not able to lock the door and flooring is weathering due to no roofcovering

72964 27/09/18 Sue Brown In Progress

3924/08/2018 Willows The lids on the industrial bins at the transfer station are too tall

making it difficult to open or close them. Can something be doneabout this?

72965 27/09/18 Fiona Eyles In Progress

40 24/08/2018 Willows Can a solar light be installed in the Rec Centre car park? There is apole that a light could be installed on.

72966 27/09/18 Rick Underhill In Progress

41

24/08/2018 Willows Requesting Council to look at rating anomaly at the Willows. If youhave a mining claim at the Willows you are not permitted to live onthe claim unlike others with mining claims in Rubyvale or Sapphire.The leaseholder of the fossicking land pays rates, miner also paysrates and compensation to landholders. Also paying a nonedomestic waste levy. By staying in the caravan park you thenindirectly pay rates there to. If you had a claim in Rubyvale orSapphire then you are able to camp or erect a temporary dwelling ontheir claim. Out of Council's 70 odd rating categories nothingspecifically covers this type of setup.

72967 27/09/18 Gordon Hamilton In Progress

4224/08/2018 Willows Council vehicles are taking up a lot of the parking spaces in front of

the Emerald Library which makes it difficult for customers to parkthere.

72968 27/09/18 Fiona Eyles In Progress






11.12 Community Consultation Minutes - Bogantungan - 24 August 2018

DECISION REPORT






EXECUTIVE SUMMARY:

Central Highlands Regional Council regards community engagement activities as the cornerstone of good governance and critical to effective planning and delivery of infrastructure and services that meet the needs and expectations of the community. Community Consultation Meetings are conducted once annually in various communities throughout the Central Highlands Local Government Area (LGA) and provide opportunity for council and the community to meet and discuss key issues, plans and projects. Bogantungan Community Consultation Meeting was held on 24 August 2018.


The minutes from the Community Consultation Meeting held at Bogantungan Railway Museum on the 24 August 2018 be received, noting the following actions have been logged as Customer Requests (CRM).

Requesting some gravel in the holes on the edge of the bitumen in Long Street? It has been three years that June Hoy has been asking for this. [CRM 72958/2018]

Turnbull Street has not been graded for several years can it be done? [CRM 72959/2018] Requesting a skip bin for wire, cut of steel etc. A gate has been installed but prevents the cattle

from getting out of the area. A grid would be better and fix fence. [CRM 72960/2018]

REPORT:













ATTACHMENTS:

1. Community Consultation Meeting Bogantungan 24/08/2018 [11.12.1]2. Tracking Sheet Community Consultations - Boguntungan [11.12.2]


Bogantungan Councillor Community Consultation Meeting – Page: 1

MINUTES OF COMMUNITY CONSULTATION MEETING LOCATION: Bogantungan Railway Museum MINUTES OF MEETING HELD: 24 August 2018 PRESENT: (As per Attendance Sheet) APOLOGIES: Cr Kerry Hayes, Cr Christine Rolfe, Cr Charlie Brimblecombe, Cr Gai Sypher, Cr Paul Bell AM, Scott Mason (CEO) MEETING COMMENCED: 11.05am MEETING CHAIRED BY: Cr Gail Godwin-Smith MINUTE TAKER: Fiona Eyles

ITEM NO.


COMMUNITY CONTACT





2 Roads Maintenance grade planned for Medway Duccabrook Road when water becomes available. Works will also include the proposed section for gravel. There is also some outstanding NDRRA flood works planned for Medway Duccabrook, Southernwood, Tadcaster and Withersfield.


NFA

3 Street Maintenance

Requesting some gravel in the holes on the edge of the bitumen in Long Street? It has been three years that June has been asking for this.

To be actioned

Tyronne Meredith

ASAP

June Hoy

CRM# 72958




Turnbull Street has not been graded for several years can it be done? Please don’t change street names again. Wilson Street was changed to Hoy Road. It was a big and costly job to change address with essential services etc.

Investigate & action Noted

Tyronne Meredith

ASAP Kaz Jedras Graham Smith

CRM# 72959


The Gemfields CRG group have worked together to produce a new Tourist Treasure Trove map of the region. Why does Council put so much money into Tourism?

Tourism is an important part of the region which generates significant financial contribution to the wider community.

Cr Megan Daniels

Information only

5 Council Budget Seeking clarification on Councils budget, areas in question:-

• Airport – parking fees and length of free parking time

• Shepton Quarry

• Sale yards

• Waste water

• Water

Council adopts a budget yearly. As part of that Council has to develop a ten year financial plan and need to make estimates which are indicative and not adopted at that time for future years. Will take on board and consider the suggestions, should there be a space for the elderly and dropping off school children at the airport. The airport is a business unit of Council that stands alone and does not require the injection of rate payer money to operate. Council takes a dividend from the profit. The run way needs to be upgraded to remain compliant. The facility is a highly regulated facility. Carpark revenue contribute to the overall running of the airport. The security is a

Michelle Webster

Robert Donaldson

Information only




Why is Council spending $5M on information technology?

requirement for a facility of this category. The Quarry has been in a down turn over the past few years. For the 17/18 financial year there was an adopted budget of $1M loss but has had a turnaround to a profit position. Saleyards are part of the Commercial Services portfolio and are viewed as a community service to Council’s rural rate payers. Council is moving forward to a new system with more up to date technology including storage in the Cloud. With this change will bring enormous efficiency and how we do business. Staff will be able to operate in the field with technology mobility.

6 Transfer Station Requesting a skip bin for wire, cut of steel etc. A gate has been installed but prevents the cattle from getting out of the area. A grid would be better and fix fence.

Investigate and action Perry Dedes

ASAP Belinda Jaques

CRM# 72960






43 Bogantungan

4424/08/2018 Bogantungan Requesting some gravel in the holes on the edge of the bitumen in

Long Street? It has been three years that June has been asking forthis.

72958 27/09/18 June Hoy In Progress

45 24/08/2018 Bogantungan Turnbull Street has not been graded for several years can it bedone?

72959 27/09/18 Kaz Jedras In Progress

4624/08/2018 Bogantungan Requesting a skip bin for wire, cut or steel etc. A gate has been

installed but prevents the cattle from getting out of the area. A gridwould be better and fix fence.

72960 27/09/18 Belinda Jaques In Progress






11.13 Community Consultation Minutes - Lochington - 24 August 2018

DECISION REPORT






EXECUTIVE SUMMARY:

Central Highlands Regional Council regards community engagement activities as the cornerstone of good governance and critical to effective planning and delivery of infrastructure and services that meet the needs and expectations of the community. Community Consultation Meetings are conducted once annually in various communities throughout the Central Highlands Local Government Area (LGA) and provide opportunity for council and the community to meet and discuss key issues, plans and projects. Lochington Community Consultation Meeting was held on 24 August 2018.


The minutes from the Community Consultation Meeting held at Lochington Recreation Club on 24 August 2018 be received, noting the following actions have been logged as Customer Requests (CRM).

Road Signage is too reflective at night. On the Capricorn Highway just before Woodbine bridge it is very bright sign. [CRM72961/2018]

Sign at the Callistemon turnoff has incorrect distance to Serpentine property. [72962/2018] Rough bitumen locations – Glenlee Road near Rainwell property and the approaches to the grid

between Wilford and Banrock on the Willows Road. [CRM 72963/2018]

REPORT:













ATTACHMENTS:

1. Community Consultation Meeting Lochington 24/08/2018 [11.13.1]2. Tracking Sheet Community Consultations - Lochington [11.13.2]


Lochington Councillor Community Consultation Meeting – Page: 1

MINUTES OF COMMUNITY CONSULTATION MEETING LOCATION: Lochington Recreation Centre MINUTES OF MEETING HELD: 24 August 2018 PRESENT: (As per Attendance Sheet) APOLOGIES: Cr Kerry Hayes, Cr Christine Rolfe, Cr Charlie Brimblecombe, Cr Gai Sypher, Cr Paul Bell AM, Scott Mason (CEO) MEETING COMMENCED: 2.25pm MEETING CHAIRED BY: Cr Gail Godwin-Smith MINUTE TAKER: Fiona Eyles

ITEM NO.


COMMUNITY CONTACT



Welcome to all in attendance, introduced the Councillors and staff.


2 Roads Grading crew almost completed grading work on Echo Hills Road. NDRRA re-sheeting works to commence on Southernwood Road. Also, some flood minor damage works on Glenlee and Echo Hills before Christmas. General discussion on the quality of gravel, supply location and availability of water. Rutland Road needs to have some work. Suggest that the watering of the table drains when being graded is not necessary. Road Signage is too reflective at night.

Tyronne Meredith

General discussion




On the Capricorn Highway just before Woodbine bridge it is very bright sign. Is the Property sign with distances at the Willows going to be replaced? Sign at the Callistemon turnoff has incorrect distance to Serpentine property. Rough bitumen locations – Glenlee Road near Rainwell property and the approaches to the grid between Wilford and Banrock on the Willows Road. The TMR roadsides are bad.

Investigate and action if required. Yes, this is going to be replaced. Information has now been corrected in Council data base and reviewing rural addressing. Council plans to circulate a map to the property owners to confirm the property information prior to the printing of the sign. Investigate and action Investigate and action

ASAP ASAP ASAP

Penny Bulger Rachel Pierce Ross Pierce Troy Roberts

CRM# 72961 CRM# 72962 CRM# 72963

3 Grid Specifications

Does Council have specifications for the installation of grids? Would like to move an existing grid.

Yes, call Council requesting the details or alternately there is information on Council’s website. Further discussion following the meeting.

Tyronne Meredith

Andy Hawkins

4 Emerald Sale Yards

Update provided on the completed and future upgrades to the sale yards facility

Information only Michelle Webster

6 General Information

Cr Gail Godwin-Smith gave a brief on what is happening within Council.

Provide a copy of the handout to attendees when the minutes are distributed.

Fiona Eyles

5 Game Plan Commencing next round of consultations with facility managers or committees to get a better understanding of the cost measures and

Information only Cr Alan McIndoe




benefits to finalise the tenure agreements. This has opened the communication channels with the groups. It has also assisted Council with a better understanding of asset management and the standard of the facilities. CHRC is a pilot Council out of the states 77 Councils to utilise facilities at state schools to better align our communities. Contact Council if you have any comments.

7 Blackspot Funding

Is there any more blackspot funding? Some of the residents have radio towers, this needs to be incorporated with mobile connectivity. The School have installed their own facilities.

They have announced that there is another $25M but haven’t open it up yet. Council has all known blackspots including the Lochington area. Contact Ken O’Dowds officer to voice concerns.


General discussion

Information only

8 Recycle Bin There was a request for a recycle bin last year. The container deposit scheme would be a better option. Industrial bins on the TMR roads are always full.

Council is unable to provide a recycle bin due to the location.

Cr Megan Daniels

General discussion

Information only






47 Lochington

48 24/08/2018 Lochington Road signage is too reflective at night. On the Capricorn Highwayjust before Woodbine bridge it is very bright sign.

72961 27/09/18 Penny Bulger In Progress

49 24/08/2018 Lochington Sign at the Callistemon turnoff has incorrect distance to Serpentineproperty

72962 27/09/18 Rachel Pierce In Progress

5024/08/2018 Lochington Rough bitumen locations - Glenlee Road near Rainwell property and

the approaches to the grid between Wilford and Banrock on theWillows Road

72963 27/09/18 Ross Pierce In Progress






13 DEPARTMENTAL UPDATES

13.1 Communities

DEPARTMENTAL UPDATE REPORTDSION REPORTDate: 26 September 2018 Presentation Duration: Approx. 10 minutes



File Reference: N/A

EXECUTIVE SUMMARY:

The following report provides an update on key activities for the Communities department.


That Central Highlands Regional Council receive the Communities departmental update report, highlighting key activities for the month of September 2018.

REPORT:

Key Activities Summary

1. Rangers in Tieri2. Trainee of the year3. Ranger Services commenced cat trapping4. Ranger Services receive training in pasture assessment with the Department of Agriculture and

Fisheries5. Magpies on the attack6. Ranger Services tackle Prickly Acacia=7. Little Red Flying Fox return to Botanical Gardens8. Rangers undertake 1080 training9. Shortlisting complete for relief Ranger position10. LGAQ “Better Council Better Communities” 11. Corporate Communications update12. RUOK Day Thursday 13th September 201813. Arts in August 201814. Astronomical II 15. Regional Arts and Development Fund financial year 2018-1916. Sunflower painting17. Tech Savvy Seniors at Gemfields Library18. Local Author visits CHRC Libraries19. Library Services First5Forever Program20. Library School Holiday Programs21. Bauhinia Bicentennial Art Gallery in Springsure22. Emerald Art Gallery23. Central Highlands Arts and Cultural Advisory Committee 24. Creative Cultural Futures and Heritage Action Plan25. Sister City student exchange chaperone nominations26. Regional Arts Service Network (RASN) 27. Sister City visit from Altona, Canada



28. Youth School Holiday activities29. Youth events this school term30. Youth Team Recruitment 31. Kerbside and Bulk Bin Collection Contracts32. Waste Levy implementation33. Environmental Evaluation request for further information34. Commencement of the Coordinator Development and Planning35. Attendance at the Planning Institute of Australia Conference in Gladstone36. Overview of Sport and Recreation Team



1. Rangers in TieriOn 4 September 2018, Ranger Services attended Tieri in response to dog registration renewals and issued 14 warning notices with respect to failing to renew registrations or not having dogs registered in the CHRC area. Rangers will continue to target outstanding registration renewals in other areas in the attempt to ensure the message of responsible pet ownership gets out.

2. Trainee of the yearOn 8 September 2018, CHRC trainee of the year representative attended the state titles in Brisbane. Unfortunately, all the support of the entire CHRC organisation behind her was not enough to get the gold.

3. Ranger Services commenced cat trappingOn 10 September 2018, Ranger Services took possession of several traps that will in turn be used in an effort to minimise the problem of roaming cats in the CHRC area. The public can contact CHRC to take advantage of the traps, in the first week of activity 7 cats have been captured and dealt with accordingly. This is another attempt to influence the message of responsible pet ownership out to the community.

4. Ranger Services receive training in pasture assessment with the Department of Agriculture and Fisheries

On 13 September 2018, Ranger Services attended various stock route locations in company of Department of Agriculture and Fisheries (DAF) to undertake a training session in pasture stock take on the stock routes. This session helped to deliver information on the current forage within the CHRC area and developed the skills of the Ranger team to better understand yields and impact due to stock movements.

5. Magpies on the attackOn 14 September 2018, Ranger Services started to receive complaints related to magpie activity in the area, Rangers subsequently commenced erecting newly acquired magpie warning signs. These warning signs have been newly designed with the assistance of CHRC communication team and Ranger services.

6. Ranger Services tackle Prickly AcaciaOn the 20th and 21st of September 2018, Ranger Services and Department of Agriculture and Fisheries (DAF) attended a private landholder property and attacked Prickly Acacia identified at that location in the effort to minimise the impact of that pest in the CHRC region.

7. Little Red Flying Fox return to Botanical GardensOn 20 September 2018, information was received that a Little Red Flying Fox (LRFF) colony started showing up in the Botanical Gardens, consequently Ranger Services attended to confirm the species and identify the quantity present. Initial reports indicate approximately 300 of the species are roosting in that location, consequently low impact trimming was suggested to encourage the animals to move on in accordance with the CHRC Flying Fox Management Plan.

8. Rangers undertake 1080 trainingOn the 25th and 26th day of September Ranger’s Dunn and Clarke attended 1080 training to receive accreditation for future baiting programs in the CHRC area.

9. Shortlisting complete for relief Ranger positionShortlisting has concluded for the relief Ranger position with the successful applicant due to commence on the second day of October. This will fulfil all vacancies within the Ranger Services team.

10. LGAQ “Better Council Better Communities” Ranger Services and Library Services have undertaken a meet and greet session with LGAQ with respect to a television commercial to promote ‘Better Council Better Communities’ to be filmed in October 2018.

11. Corporate Communications updateHighlights:

Shooting of the recruitment video by Digital Black.



Initial interviews by production crew for LGAQ Better Councils, Better Communities TV ad. Shooting in early October, screening November.

New swooping bird signs started to be deployed. First signs based on regional signage manual style went up at Rolleston Recovery Centre. Annual

report content finished and sent to the designer. Between 26 August and 26 September: published 19 media releases and 27 Facebook posts for a

total reaction (likes, comments and shares) of 16,580. 8375 users went to our council website. More than half the sessions lasted 10 seconds or less. The most popular page was recruitment with 2071 page views. The Vine had 488 users and 41,745 page views. There were 147 first-time users to The Vine. Top three posts were the Relay for Life, the Salvator Rosa trip, and pick a theme for WOO day.

12. RUOK Day Thursday 13 September 2018Rolleston The Rolleston Library staff, in partnership with Anglicare, hosted an RUOK day in Beazley Park, Rolleston. Lessons on flower arranging and learning to play African Drums were on offer and morning tea was supplied by Anglicare. 19 people attended.

EmeraldThe Workplace Health and Safety Team and the Safety Wellness Activation Team in partnership with the Emerald Library held a “pot up” a succulent activity in the Emerald Community Garden to celebrate RUOK Day, with the proceeds of $70.00 being donated to the Emerald Community Garden. A barbecue lunch was also provided.

13. Arts in August 2018Council's annual Arts in August program was held with an assortment of events taking place across the region. The program promotes the diversity of our region's arts and culture sector, supporting local community projects and their development.

Arts in August event statisticsDate Community Event statisticsAll of August Springsure Yarn bombing at Rich Park at Springsure 2 – 4 August Emerald Best of Brass 2018 Festival workshops

30 attended 5 August Emerald Best of Brass 2018 Festival of Banks Performance

160 attended4 – 5 August Emerald Les Walkling professional photographer and print specialist

conducting professional development workshops 12 attended

11 August Emerald Les Walkling – a follow up on to workshop a showing of digital images Cancelled – to be conducted later this year

8 – 12 August Gemfields Gemfest ‘Festival of Gems” 6472 attended

17 August Emerald 1971 Red Chair The Music 110 people attended

18 August Springsure Springsure Hospital Museum 150-year anniversary and exhibition 120 attended for morning A further 90 visitors throughout the day

19 August Emerald Emerald Pottery Club open house 9am to 12pm 15 attended

22 August Blackwater CHRC Seniors Lunch 250 attended

24 August Blackwater The Variety Bash 114 cars and 300 competitors



25 August Dingo Dingo Races and dingo trap throwing competition 1500 attended

25 August Blackwater Blackwater International Coal Centre 10 year anniversary celebrations and annual Eliza’s Cottage Craft Fair 1600 attended

9 September Capella Capella Pioneer Village Heritage Open Day 540 attended

18 September to 16 October

Central Highlands Region

Astronomical II visiting the region, see separate report below.

14. Astronomical II One of the major events held throughout Arts in August is the travelling show 'Astronomical II'. Reach for the stars and go on a journey through space and science. The show, which is suitable for all ages, is presented by 3 actors and looks at the wonders of space through large computer-controlled telescopes.

Astronomical II - event statisticsDate Community and Venue Number attended19 September Duaringa Golf Club 7 (4 adults 3 children)19 September Bauhinia State School Grounds 33 (13 adults 20

children)20 September Arcadia Valley State School Grounds 21 (18 adults 3 children)21 September Rolleston Beazley Park 31 (17 adults 14

children)22 September Springsure Showgrounds 34 (20 adults 14

children)23 September Emerald Showgrounds main arena 97 (49 adults and 48

children

Astronomical II – events scheduledDate Community and Venue8 October Rubyvale Roy Day Park9 October Comet State School10 October Blackwater State School Grounds 11 October Bluff Football field 12 October Dingo State School15 October Tieri Oaky One oval16 October Capella Football oval

Due to various factors such as availability of the stage producers and venues, Astronomical II tour dates were extended beyond the Arts in August period into October 2018. A further update on shows not yet performed will be provided at the next Communities Standing Committee.

15. Regional Arts and Development Fund financial year 2018-19Arts Queensland have approved the commencement of the Regional Arts Development Fund (RADF) program for the 2018-19 FY.

There will be three RADF Rounds in council’s 2018-19 program.

The RADF Round closure dates will be:Round 1 - 26 October 2018Round 2 - 7 December 2019 Round 3 - 8 March 2019

The RADF Round assessment dates will be:Round 1 - 1 November 2018Round 2 - 13 December 2018 Round 3 - 14 March 2019



The council website has been updated with the RADF 2018-19 dates, application forms and guidelines.

16. Sunflower paintingThe Sunflower painting was painted by Canadian artist Cameron Cross. Council have contacted Cameron to discuss a desktop review of the paining. This will involve Cameron being provided photographs of the painting for his advice regarding its condition and suggested future works regarding its maintenance.

17. Tech Savvy Seniors at Gemfields LibraryGemfields Library hosted their first Tech Savvy Seniors Beginning Computers course presented by visiting Emerald Library Officer, Leisa Shuttleworth on 30 August 2018. The course was very successful with 16 people in total attending 3 sessions.

18. Local Author visits CHRC LibrariesJudy Anne Dalrymple is the author of a children’s book Buffalo Girl. This is the first book in a series and focuses on encouraging children to have a go at new things. Judy Anne is based in Emerald and has arranged to visit the following libraries for a very special story-time session:

Emerald 10.30am 9 and 11 October 2018 Capella 10.00am 10 October 2018 Blackwater 10.00am 10 October 2018 Springsure 10.15am 25 October 2018

A special story-time session has also been scheduled at the Rolleston State School: Rolleston 1.30pm 25 October 2018

19. Library Services First5Forever ProgramNew toolkitsThe First5Forever Officer is in the process of putting together new “Toolkits” for the library staff to distribute. These kits are specifically targeted at children aged 0-5 years and will provide resources for parents to encourage them to read to their children. The kits will be available for free to children aged 0-5 years in all CHRC libraries.

Playtime in the parkOn Saturday 15 September 2018 the second Play Time in the library park session was held. The morning proved to be very successful with 42 adults and 50 children attending. Activities included painting, building with giant blocks, a reading nook and musical instrument play.

20. Library School Holiday ProgramsBlackwater, Capella, Emerald, Rolleston, Springsure and Tieri libraries will be hosting various activities over the school holidays. Details of school holiday programs can be found on the Library Services Facebook Page or by contacting participating libraries on the following numbers:

Blackwater Library: 4982 5737 Capella Library: 4988 7330 Emerald Library: 4986 8444 Rolleston Library: 4984 3199 Springsure Library: 4984 1265 Tieri Library: 4984 8270

21. Bauhinia Bicentennial Art Gallery in Springsure The current exhibition being hosted is the Our Lady of the Sacred Heart Art Show which features art by students from Kindergarten to Year 7. This exhibition will be displayed from 8 September to 9 October 2018.

22. Emerald Art GalleryThe current exhibition being hosted is Garry Andrew's Going Out West. This exhibition will be available from 28 September to early November 2018. The opening night is Friday 28 September 2018.



23. Central Highlands Arts and Cultural Advisory Committee Nominations for membership to the Central Highlands Arts and Cultural Advisory Committee (CHACAC) have been advertised. Nominations close on 26 October 2018. Central Highlands Arts and Cultural Advisory Committee (CHACAC) membership information and terms of reference have been updated on the council website.

24. Creative Cultural Futures and Heritage Action PlanA Central Highlands Arts and Cultural Advisory Committee (CHACAC) special meeting has been called for Thursday 25 October 2018 to progress the Creative Cultural Futures and Heritage action plan.

25. Sister City student exchange chaperone nominationsCouncil has called for applications for sister city student exchange chaperones for the 2019 exchange with our sister city in Ichinoseki, Japan. Applications are open to all council staff and must be lodged by Wednesday 10 October 2018.

26. Regional Arts Service Network (RASN) The RASN Central Queensland cluster area includes Gladstone, Banana, Central Highlands, Woorabinda, Rockhampton and Livingstone. The RASN have met by regular teleconference, their last meeting was on 19 September 2018. The RASN steering committee has been established. Prioritisation of potential projects across the Central Queensland cluster area are currently being considered for action.

27. Sister City visit from Altona, CanadaRuss and Joyce Philips from Altona, Canada visited the Central Highlands on 19-20 September 2018 as part of Ross Phillip’s participation in the Local Government Management Association Exchange Program. Ross and Joyce tour around the Central Highlands, meeting with council’s executive leadership team and the Sunflower Festival Committee during their stay.

28. Youth School Holiday activitiesCapellaOn 22 September 2018, Youth Services hosted a Pizza Pyjama Movie Night at the Capella Cultural Centre as one of two events over the school holidays. Event planners had estimated an attendance of 40 people but were overwhelmed with the community response of 163 people. Feedback received on this event was very positive with families expressing the value for money this event delivered. As attendees departed, Youth Development Officers distributed promotional flyers for the next movie event on 5 October 2018.

29. Youth events this school termThis school term the Youth Team have hosted the following events:

NAIDOC Week movie night (60 attendees), Disco skate night (80 attendees) BBQ skate afternoon in Bluff (15 attendees) Sister City Student Exchange welcome (10 attendees) Circus theme skate night with PCYC (70 attendees) Assisted the Coal Centre in their 10-year celebrations by providing 2 free movie sessions to the

community (108 attendees) Book Week (23 attendees) RUOK Blackwater Office (16 attendees) and PCYC (18 attendees) Community Movie in the Park (73 families) Dingo Skate Afternoon (30 attendees)

30. Youth Team Recruitment Recently appointed Youth Development Officer located in the Capella Office has resigned with thier last day of work 26 September 2018. This role is currently being advertised internally. The Senior Youth Development Officer position recruitment process still underway and is expected to be finalised early October. These two new roles will join with the existing Youth Development Officer in Blackwater to implement Year One of the Youth Strategy and Action Plan.

31. Kerbside and Bulk Bin Collection ContractsThe first draft of Council’s next multi-million dollar Kerbside and Bulk bin collection contract has been produced and reviewed. Hard-waste and organics collection have been included as options as well as the



adoption of industry best practice initiatives and technologies. The application for Australian Competition and Consumer Commission (ACCC) approval is underway to allow a tender to be awarded by March 2019.

32. Waste Levy implementationThe Levy start date of $70/tonne for non-domestic waste disposal has been announced as 4 March 2019. Interrogation and interpretation of the legislative changes undertaken by the State Government is still ongoing to determine all the impacts on CHRC operations, but current indications are they will significantly change the operations and resourcing levels of CHRC waste services. A waste levy preparedness group has met twice to plan initial phases with cross departmental actions increasing as the start date approaches

33. Environmental Evaluation request for further informationCouncil waste staff met with Department of Environment and Science representatives to undertake a field tour of Lochlees, Blackwater and Duaringa facilities to address a request for further information for Council’s Environmental Evaluation and erosion into the landfill at Duaringa. Council will now respond to the Departments request and engage a consultant to advise on the remediation of the erosion at Duaringa.

34. Commencement of the Coordinator Development and PlanningOn 17 September 2018, the Development and Planning team welcomed the commencement of the new Coordinator for Development and Planning. The Coordinator has hit the ground running with tremendous support from the team and is exploring opportunities to improve the high quality of service already offered by the Development and Planning team.

35. Attendance at the Planning Institute of Australia Conference in GladstoneTwo staff within the Development and Planning team attended the Planning Institute of Australia conference in Gladstone from 19 – 21 September 2018. The theme of the conference, Fuelling the Powerhouse, acknowledges the vast industry that the Gladstone Region is renowned for, while highlighting the role planning and planners play in igniting our regions that we all call home. The conference was beneficial with the staff taking away learnings which have been disseminated amongst the team.

36. Overview of Sport and Recreation TeamThe Sport and Recreation team will be presenting to Communities Standing Committee.

ATTACHMENTS:

1. Planning and Environment Monthly Report August 2018 [13.1.1]2. Overview of Sport and Recreation Team [13.1.2]


COUNCILLOR PORTAL REPORTL REPORTAuthorising Officer: Daniel Fletcher, General Manager Communities

REPORT:

Manager, Planning and Environment

Achievements for the Month – August 2018 Finalisation of the Liveability Strategy and sent to the designers to go to ELT 8 August

2018 and to Strategy on 28 August 2018. Continuation of the Major Amendment to send back to the State for review Finalise recruitment for the Coordinator Development and Planning role Appointment of backfill candidate for TOTO Completion of the Rolleston Transfer Station project – aiming for 31 August 2018. Continued focus on a reduction in outstanding ECM and CRMs. Record number of reports – 1 workshop, 2 presentations, and 6 reports for the

Strategic and Briefing Forum and General Council meeting on 28 August 2018. Attendance at LAWMAC meeting in Rockhampton Finalise the draft for the Business Efficiency Review for perusal by Scott. Continued work on the Standard Conditions for Development Assessment

Targets for next month – September 2018 Await feedback on the Innovation funding project. Manager Planning and Environment on leave – Sarah Ronnfeldt to step up into the

position. Commencement of the Coordinator Ranger Services on 17 September 2018

Waste and Environmental Services

Achievements for the Month – August Water sampling conducted for all towns in CHRC. Complaints handling: 19 complaints handled (refer the Customer Requests

chart below). Food premise inspections Gemfest 5 food premises inspected. Note staffing

resources kept this figure low. High rate (83) of requests for information / enquiries from commercial and public

e.g. 39 Food Legislation enquiries. Involvement in design of new rebranded signage starting with Rolleston

Transfer Station. Preparation for free mulch to residents’ promotion. Metals recycler working through the metal stockpiles in our region. Expected to

continue into September 2018.



Ranger Services

Statistics Customer Requests Ranger Services received a total of 198 CRM’s for the month of August and in response to those requests the team has closed off 141 resulting in 154 matters being responded to within desired timeframes only 44 matters remain overdue still under investigation.

Impounded Animals for August were steady, although lower than the previous month only by 3, registration compliance resulted in infringements being issued along with roaming infringements (14 infringements). Rehoming remains a key focus for Ranger Services despite a stricter control approach to what can be rehomed, with minimal euthanasia taking place although the numbers were slightly up.

Impounded animals for August 2018



Achievements for the MonthOn 6 August 2018, Ranger Services welcomed the arrival of a new Ranger bringing the full-time team to an (almost) full complement and in turn lifting morale of the team. With the new arrival it is the expectation of Ranger Services that community needs, expectations will be delivered upon and long-time neglected areas will be improved.

On 7 August 2018, Submission for Resolution of the Annual Inspection Program (AIP), Ranger Services intended to target properties in the CHRC area focusing on animal management. Unfortunately, council voted against the AIP and Ranger Services will now focus on other means of ensuring responsible pet ownership. Time will be spent on responding to matters within allotted time frames and focus more on delivering reactive allocation of resources.

On 10 August 2018, pest management weed spraying got underway in the region with Rangers Clarke and Doughty spraying affected locations in the Willows (targeting Willows Cactus) area. Rangers will continue to attack the infestations each week to reduce the ongoing spread throughout the CHRC region. Rangers have ordered new equipment for tackling the weed management in the region including new vehicle mounted spray units.

Due an increase in barking dog complaints Rangers have investigated updating the current CHRC fact sheet related to barking dogs to help both affected parties. Highlighting some of the more common reasons dogs may bark and provide advice to the aggrieved persons on steps that they may take prior to CHRC interventions. Along with updating the fact sheet a more streamlined procedure has been adopted in responding to Barking complaints. The updates are a step in the right direction to better inform people on how to minimise the nuisance and assist CHRC in addressing those protracted circumstances.

On 14 August 2018, Rangers and (DAF) had a meeting regarding planning for a spray project for Prickly Acacia on a Rural Property East of Emerald “Boxwood Park”. Prickly Acacia has been identified by DAF on “Boxwood Park” property and surrounding property. DAF will be making direct contact with the owners. During the same meeting discussions were held about planning with John MacKeller the beginnings of the Hymenachne spraying on Tuesday the 28th August. Spraying has commenced and will continue throughout the remainder of the year throughout the region.

On 14 August 2018, Rangers attended Roy Day park to undertake a risk assessment with Sport and Recreation about the facilities and the access of same. Concerns are held by the Coordinator for Ranger Services and Sport and Recreation with respect to the Roy Day park facilities. The area outside of the arena and football oval which is otherwise utilised for parking and camping during events like a rodeo or camp draft and is otherwise accessed by the public (public toilets and other amenities). There is no objection to cattle being housed in the paddock referred to as Cemetery paddock, although reports have been received that cattle sometimes get into the actual cemetery, it is the suggestion that during events the cattle be moved out of this paddock (Cemetery paddock). It is also suggested that padlocks be provided, keys supplied to both groups for control purposes related to activities undertaken by both groups. Working together is the only way forward and under reasonable restrictions to ensure community safety is maintained.

On 15 August 2018, Borilla Street office counter opened to the public during business hours, although the doors may be locked we have fitted a door bell for customers who attend the office so that we can assist in any way possible. We will take animals that the public may present with and we are happy to answer any questions that may be asked.



Ranger Services will always do our best to assist when we can

On the 23 August 2018 Rangers services attended the Gemfields Community consultative meeting; The Coordinator for Ranger Services attended the Gemfields to answer concerns that may be raised about services provided by Ranger Services in that area. Discussions around roaming dogs and other animal related issues were discussed and best efforts were made to appease the concerns in this long-overlooked area of the CHRC. Ranger Services were pleased with the interactions shared by the community and believe this was a positive visit.

Targets for Next Month - SeptemberPetPet Education Program Rangers will continue to deliver talks to children to educate on responsible pet ownership and safety around animals in particular dogs including what to do if attacked by an animal. This program is formulated by the Australian Veterinary Association and is designed in a way that young children can relate to and learn from it.

1080 BaitingCHRC continues to receive requests and respond to baiting in and around the Central Highland region.

Reduction of outstanding reports and delivering improved customer serviceRanger Services will continue to deliver on reducing time delays in officer response to customer enquiries and reduce the back log of CRMs at present Ranger Service response with in time frames is above 70%.

Pest management of Reserves Ranger Services have commenced spraying of reserves and the Nogoa River and will continue to target other hotspots throughout the area as a day to day business approach.



Development & Planning

Achievements for the Month – August

Strategic Land Use Work is continuing on the Liveability Strategy and Major Amendment 1 (rezoning).

Development Assessment Attended Priority Development Area Local Government Delegation Forum Attended Protiviti Risk Management training Standard conditions packaging progressing towards internal peer review Professional development training secured for Town Planner in October – Practical

Skills in Development Assessment by Planning Institute of Australia

Targets for Next Month To fill currently vacant staff position (Coordinator Development and Planning

Principal Planner Strategic Land Use, Para Planner, Compliance Officer). Prepare standard conditions packaging for legal review To continue to improve response times for outstanding ECM and CRM's. To continue to work on fact sheets, to provide clear and concise information for

members of the public regarding what activities are and are not provided for in each zone.

Strategic Planning To continue to work to progress strategic planning processes, including the

Liveability Strategy, Major Amendment 1 (rezoning) and the Blackwater Revocation process.

Local Government Infrastructure Planning (LGIP 2) project is ongoing with the Infrastructure and Utilities Department.

Development Assessment To continue to streamline processes to enable staff to maximise productive time. Investigate training options for staff to improve professional skills.

Statistics – Customer Requests – Development & Planning



Statistics – Development Assessment




Building

Statistics

Inspections by Council Certifier August 2018Pool Compliance Inspections 2Pool Compliance Re-Inspections 4Inspections (on behalf of Private Certifiers) 1Boundary Relaxations 2CHRC Applications - Inspections 2Other (Sheds, Carport, Dwellings, Frame, Footings etc.) 34Audit Inspections 1Total Inspections for August 2018 46

Council Building Approvals – August 2018

Description of Structure $ Value Location Swimming Pool 35,910 EmeraldDwelling Alterations 54,877 BluffCarport 10,990 EmeraldOffice and Shed EmeraldRemove and replace carport EmeraldAccess Path Blackwater

Privately Certified Building Approvals – August 2018

Description of Structure $ Value Location Dwelling 257,300 EmeraldDwelling Alterations 32,013 BluffAddition to Patio 8,100 EmeraldDwelling 308,230 EmeraldDwelling 224,000 EmeraldOther - Refurbishment 250,000 DuaringaAccom Building, Amenities, Dining Hall, Recreation Blding 4,100,000

Injune

2 x Patio 18,000 EmeraldShed 37,572 EmeraldCommercial Additions Blackwater




Plumbing

Statistics

Plumbing Applications – August 2018

Description QuantityResidential - New 6Residential - Alterations 0Commercial - New 3Commercial - Alterations 3Services - New 0Services - Alterations 0Mining Camps 1Disconnections 0Form 4 Applications (QBCC) 41

Plumbing Inspections – August 2018

Inspection Type QuantityUnder-slab 3Rough In 8House Drain 8Plumbing Final 6Elevated Drain 0Audit/TW 32Other 95Meetings 55TOTALS 258




Sport and Recreation Team



Meet our team…

Coordinator Sport and Recreation

Sport and Recreation Officer EGCT

Sport and Recreation Officer BDSR



• The Sport and Recreation Team are a newly formed area in the Communities department forming only 12 months ago.

• We are responsible for ensuring that the vision, goals and objectives of the Game Plan are implemented at that sport and recreation is sustainable in the Central Highlands.

• We provide support to sport and recreation organisations over the region here are some stats: • 31 Sport and Recreation facilities on council owned and controlled land • 84 organisations operating out of these facilities • Approximately 141 sport and recreation organisations in the Central Highlands

• We work closely with many other areas to ensure our facilities are operating to their potential including but not limited to:

• Parks and Gardens • Facilities • Planning and Development

Who are we?



What do we do? The Game Plan – Key Priority Strategic Planning and Direction

• Ensure the completion and implementation of the

Tenure Framework

• Set the overall strategic direction for Sport and

Recreation to align with the Game Plan Goals

Executive support to GPAC

Research and review

Consultation with S&R

organisations

Liaise and work with

internal and external

stakeholders

Develop tenure

agreements

Prioritising

key projects

Capitalising

on funding

opportunities

Linking with key

stakeholders e.g.

SSO’s

Implementing

procedures and

efficiencies



What do we we?Club Development Facility Maintenance

Club Governance

Technology Grant Writing

Build Relationships

Strategic Planning

Audits and Inspections

Maintain facilities Safety and Compliance

Field and Sport surface

maintenance



Key Priorities – Capital Works 18/1911 PROJECTS IN TOTAL ALIGNING WITH THE FOLLOWING:

Water Infrastructure

Upgrades

Electrical Infrastructure

Upgrades

Sports Field

Upgrades

Sporting Infrastructure

Upgrades



Key Priorities – Operational

MULTIPLE PROJECTS ALIGNING WITH THE FOLLOWING:

Club Governance

workshops

Online Resource

Hub

Programs and

events that promote

active and healthy

lifestyles.

Maintaining high

standard sporting

facilities





13.6 Customer and Commercial Services

DEPARTMENTAL UPDATE REPORTDSION REPORTDate: 9 October 2018 Presentation Duration: Approx. 20 minutes


Author: Angela Mare, Housing OfficerRebecah Brosnan, Coordinator Customer Service


File Reference: 1308770

EXECUTIVE SUMMARY:

The following report provides an update on key activities for the Customer and Commercial Services department.


That Central Highlands Regional Council receive the Customer and Commercial Services departmental update report, highlighting key activities for the month of September 2018.

REPORT:

Key Activities Summary

1. Community and Staff Housing2. Customer Service and Area Support



1. Community and Staff Housing

Operational

Housing Strategy – review of the draft Housing Strategy has needed to be deferred pending commencements of Coordinator Property Services. In addition, review of the Central Highlands (Qld) Housing Company Limited strategic plan. Expected to be reported to Council in late 2018.

Capital Projects

Review of capex funding is being undertaken to ensure priority decisions in respect to spend on housing assets.

Statistics

13

30

2025

842

13

51 1 1

Blackwater Capella Duaringa Emerald Springsure Tieri 0

10

20

30

40

Units Vacant

STAFF HOUSING VACANCIES



Toto Update

Lease & Agreements Module: Currently meeting with other business units of Council that will use the module to gather lease

requirements e.g. fees, conditions. Reviewing and documenting current business processes and checking against Technology One

processes. Testing processes in DM Environment as per Key User Training Manual. Reviewing reporting requirements.

2. Customer Service and Area Support

General Business

Keep Qld Beautiful - Tidy Towns visits have been scheduled. Springsure 8 October, Emerald 9 & Capella 10 October.

Humbolt District/Toprain, Arcadia Valley, Rolleston & Orion Community Consultations 2 August. Gemfields Community Consultations 22-24 August. (Tieri – Clermont Rubyvale Road, Sapphire &

Anakie and Willows Gemfields, Bogantungan & Lochington). Seniors Day 29 August – Blackwater.

Contact Centre

Statistics



o 2145 calls received compared to 1957 the previous month ^ 8% o 90% calls resolved at first point of contact compared to 82% the previous month. o First half Rates issued, 14th August. Majority of calls related to water consumption – now

separate and the Waste Management Charge which is often confused with kerbside collection by non-residential customers.

Corporate Services Resolved Referred CRM Rates 406 21 21

Customer Requests

Refer annexure for full report.



TOTO Update

Business Improvement Officer working in collaboration with Module Champions to better understand opportunities regarding business processes determined through configuration of CRM module.

Training – Minimum requirements determined to develop training package for CRM & Enterprise Cash Receipting modules.

After Hours Service (Peak Services)

Total Calls: 99 compared to 76 the previous month. Grade of Service: 90% consistent with previous month. Call-outs: 6/52 Calls received. The balance, 46 were non-urgent matters and referred to the next

business day.



Issues/Quality Assurance

Request for Emergency Assistance (QFS, QPS, SES) incorrectly referred to Duty Officer, Water

instead of Duty Officer, Roads as per after hours script. Severity of water leak not captured by customer service officer (CSO) as per script. CSO advised caller ‘I’m not a local’ during call Details captured by CSP during a call regarding a local restaurant were to a very high standard,

ensuring efficient handover to day staff.

Improvement o Improved reporting on nature of call including calls referred to council staff for immediate

action.

Efficiencies / Business Improvements

Review of Australia Post – Priority Post Service. Led by Fiona Eyles, the question was raised if we are getting value for money regarding Priority Post which costs an additional 0.50c per envelope. Outcome of review: All mail from within the Central Highlands is sent to Rockhampton for processing. Priority Post mail is processed and dispatched first and in almost all cases delivered at least 2 days ahead of Standard Mail right across the country. The majority of Council’s outgoing mail is time sensitive and as such will continue to be mailed Priority Post at the additional cost. It should be noted that the introduction of self-service and online options for customers will reduce postage costs and will prompt another review of this service in due course.

Sound and lighting equipment have been updated at the Blackwater Civic Centre through Works for Queensland funding. The new system is a simplified version and easier for hirers to use. Josh Clutterbuck has completed a user manual for the system to save Council staff having to run through the system each time the venue is hired.

Emerald Customer Service will now assist the Community Development Team ensure the Emerald Art Gallery is open during exhibitions, clean and safe for visitors. Any issues will be reported to CDU for follow-up with Art Gallery committee.

ATTACHMENTS:

1. CRM Report [13.6.1]


AUTHORITY

CENTRAL HIGHLANDS REGIONAL COUNCIL

CRM Statistics

Print Date:

August to AugustMonth Range:

Year: 2018

26/09/2018

Commercial Services

100.00%EMERALD

Distribution by Major CategoryReceived Requests

0

0.4

0.8

1.2

1.6

2

2.4

2.8

3.2

EMER

ALD

3

0 0

3

Received Closed Closed Within Target Overdue

For Commercial Services

Page 1 of 43



EMERALD

0

0.4

0.8

1.2

1.6

2

2.4

2.8

3.2

AIRPO

RT

3

0 0

3

Received Closed Closed within target Overdue

3

AIRPORT

Distribution by Minor CategoryReceived Requests

Page 2 of 43



Closed Within Tgt Overdue %CATEGORY CODE Recieved

EMERALD 3 0 0 3 100

3 0 0 3 100AIRPORT

August 3 0 0 3 100

OTHER 2 0 0 2 100

PARKING 1 0 0 1 100

Page 3 of 43



Communities

6.96%ANIMALCON

1.35%BLACKWATER

1.16%CAPELLA

14.89%CMFACILITY

16.63%DEV-COMPLY

3.68%EMERALD

26.69%LOCALLAWS

10.83%PARKGARDEN

1.74%PESTMANAGE

3.68%SPORTREC

0.77%SPRINGSURE

2.90%STOCKROUTE

8.70%WASTEMGT


0

20

40

60

80

100

120

140

ANIM

ALCON

BLACKW

ATER

CAPELL

A

CM

FACIL

ITY

DEV-C

OM

PLY

EMER

ALD

LOCALL

AWS

PARKG

ARDEN

PESTMAN

AGE

SPORTR

EC

SPRIN

GSU

RE

STOCKR

OUTE

WASTEM

GT

36

7 6

7786

19

138

56

9

194 15

45

25

3 421

62

10

104

235 4 2

6

39

24

3 419

69

11

98

225 6

2 5

38

12 4 2

58

17 8

4034

4 13 2 107


For Communities

Page 4 of 43



ANIMALCON

0

2

4

6

8

10

12

ATTACKAN

IM

ATTACKPER

S

DOGREG

O

OTH

ER

SURR/A

DOPT

4

3

8

9

12

1 0

6

7

11

1 0

6 6

11

3 3

2

3

1


43

89

12

ATTACKANIMATTACKPERSDOGREGOOTHERSURR/ADOPT


Page 5 of 43




ANIMALCON 36 25 24 12 33

4 1 1 3 75ATTACKANIM

August 4 1 1 3 75

EAST 3 1 1 2 67

SOUTH 1 0 0 1 100

3 0 0 3 100ATTACKPERS

August 3 0 0 3 100

CENTRAL 1 0 0 1 100

EAST 2 0 0 2 100

8 6 6 2 25DOGREGO

August 8 6 6 2 25

CENTRAL 1 1 1 0 0

EAST 6 5 5 1 17

SOUTH 1 0 0 1 100

9 7 6 3 33OTHER

August 9 7 6 3 33

CENTRAL 9 7 6 3 33

12 11 11 1 8SURR/ADOPT

August 12 11 11 1 8

CENTRAL 10 10 10 0 0

EAST 2 1 1 1 50

Page 6 of 43



BLACKWATER

0

1

2

3

4

5

6

7

HEALT

H

7

3 3

4


7

HEALTH


Page 7 of 43




BLACKWATER 7 3 3 4 57

7 3 3 4 57HEALTH

August 7 3 3 4 57

FOOD 5 3 3 2 40

OTHER 2 0 0 2 100

Page 8 of 43



CAPELLA

0

1

2

3

4

5

6

HEALT

H

6

4 4

2


6

HEALTH


Page 9 of 43




CAPELLA 6 4 4 2 33

6 4 4 2 33HEALTH

August 6 4 4 2 33

FOOD 4 2 2 2 50

OTHER 2 2 2 0 0

Page 10 of 43



CMFACILITY

0

4

8

12

16

20

24

28

32

ANTR

ECEPT

COM

BLDEN

Q

COM

BLDM

NT

COM

HOUSG

RD

COM

HOUSM

TN

LIBBLD

MNT

LIBR

ARY

OFFBLD

MNT

PUBH

ALLEN

Q

PUBH

ALLM

TN

STFHO

USM

NT

3 3

11

1

30

3 1

8

1 1

15

02

1 1

8

10

40 0

412

10

11

10

20 0

12

1

10

1

19

21

61 1

14


33111

30318

11

15

ANTRECEPTCOMBLDENQCOMBLDMNTCOMHOUSGRDCOMHOUSMTNLIBBLDMNTLIBRARYOFFBLDMNTPUBHALLENQPUBHALLMTNSTFHOUSMNT


Page 11 of 43




CMFACILITY 77 21 19 58 75

3 0 1 2 67ANTRECEPT

August 3 0 1 2 67

EMERALD 3 0 1 2 67

3 2 2 1 33COMBLDENQ

August 3 2 2 1 33


EMERALD 1 0 0 1 100

11 1 1 10 91COMBLDMNT

August 11 1 1 10 91


CAPELLA 4 0 0 4 100

EMERALD 4 0 0 4 100

ROLLESTON 1 0 0 1 100

SPRINGSURE 1 0 0 1 100

1 1 0 1 100COMHOUSGRD

August 1 1 0 1 100


30 8 11 19 63COMHOUSMTN

August 30 8 11 19 63

ANAKIE 7 0 2 5 71

CAPELLA 1 0 0 1 100

EMERALD 10 3 3 7 70

SAPPHIRE 1 0 0 1 100


3 1 1 2 67LIBBLDMNT

August 3 1 1 2 67

EMERALD 3 1 1 2 67

1 0 0 1 100LIBRARY

August 1 0 0 1 100

EMERALD 1 0 0 1 100

8 4 2 6 75OFFBLDMNT

August 8 4 2 6 75

CAPELLA 1 0 0 1 100

EMERALD 7 4 2 5 71

1 0 0 1 100PUBHALLENQ

August 1 0 0 1 100


1 0 0 1 100PUBHALLMTN

August 1 0 0 1 100

EMERALD 1 0 0 1 100

15 4 1 14 93STFHOUSMNT

August 15 4 1 14 93

CAPELLA 4 0 0 4 100

DUARINGA 4 1 0 4 100

EMERALD 4 2 0 4 100


TIERI 1 0 0 1 100

Page 12 of 43



DEV-COMPLY

0

10

20

30

40

50

BUIL

DIN

G

PLANNIN

G

PLUM

BING

26

49

11

21

31

10

23

36

103

13

1


26

49

11

BUILDINGPLANNINGPLUMBING


Page 13 of 43




DEV-COMPLY 86 62 69 17 20

26 21 23 3 12BUILDING

August 26 21 23 3 12

APPLICAT 2 1 1 1 50

COMPLIANCE 3 2 2 1 33

ENQUIRY 21 18 20 1 5

49 31 36 13 27PLANNING

August 49 31 36 13 27

APPLICAT 4 3 3 1 25

COMPLIANCE 6 1 4 2 33

ENQUIRY 37 25 27 10 27

MEETAPLNER 2 2 2 0 0

11 10 10 1 9PLUMBING

August 11 10 10 1 9

APPLICAT 4 4 4 0 0

ENQUIRY 7 6 6 1 14

Page 14 of 43



EMERALD

0

2

4

6

8

10

12

14

16

ENVIR

ONM

NT

HEALT

H

4

15

1

9

1

10

3

5


4

15

ENVIRONMNTHEALTH


Page 15 of 43




EMERALD 19 10 11 8 42

4 1 1 3 75ENVIRONMNT

August 4 1 1 3 75

POLLUTION 4 1 1 3 75

15 9 10 5 33HEALTH

August 15 9 10 5 33

FOOD 11 7 8 3 27

OTHER 4 2 2 2 50

Page 16 of 43



LOCALLAWS

0

20

40

60

80

100

ABANDONVEH

ALLOTM

ENT

BARKIN

G

CONDIT

IONS

GEN

ENQUIR

Y

LOSTAN

IMAL

PARKIN

G

WAN

DER

STRY

WELF

ARE

57 8 1 3

163

89

64 3 1 03 14

2

73

44 2 0 03 12 2

72

315

8 1 04

1

173


5781316

389

6

ABANDONVEHALLOTMENTBARKINGCONDITIONSGENENQUIRYLOSTANIMALPARKINGWANDERSTRYWELFARE


Page 17 of 43




LOCALLAWS 138 104 98 40 29

5 4 4 1 20ABANDONVEH

August 5 4 4 1 20

CENTRAL 5 4 4 1 20

7 3 2 5 71ALLOTMENT

August 7 3 2 5 71

CENTRAL 5 3 2 3 60

NORTH 1 0 0 1 100

SOUTH 1 0 0 1 100

8 1 0 8 100BARKING

August 8 1 0 8 100

CENTRAL 5 1 0 5 100

EAST 2 0 0 2 100

SOUTH 1 0 0 1 100

1 0 0 1 100CONDITIONS

August 1 0 0 1 100

CENTRAL 1 0 0 1 100

3 3 3 0 0GENENQUIRY

August 3 3 3 0 0

CENTRAL 3 3 3 0 0

16 14 12 4 25LOSTANIMAL

August 16 14 12 4 25

CENTRAL 16 14 12 4 25

3 2 2 1 33PARKING

August 3 2 2 1 33

CENTRAL 2 1 1 1 50

EAST 1 1 1 0 0

89 73 72 17 19WANDERSTRY

August 89 73 72 17 19

CENTRAL 50 43 41 9 18

EAST 34 27 28 6 18

NORTH 1 0 0 1 100

SOUTH 2 2 2 0 0

WEST 2 1 1 1 50

6 4 3 3 50WELFARE

August 6 4 3 3 50

CENTRAL 6 4 3 3 50

Page 18 of 43



PARKGARDEN

0

5

10

15

20

25

30

35

40

CEM

ENQ

CEM

MAIN

T

PARKEQ

UIP

PARKIR

RIG

PARKM

AINT

PARKM

OW

PARKTR

EES

PARKVAN

D

2 1 4

7

37

2 1 21 0 4 1

16

0 0 11 0 31

16

0 0 11 1 16

21

2 1 1


2147

37

212

CEMENQCEMMAINTPARKEQUIPPARKIRRIGPARKMAINTPARKMOWPARKTREESPARKVAND


Page 19 of 43




PARKGARDEN 56 23 22 34 61

2 1 1 1 50CEMENQ

August 2 1 1 1 50


EMERALD 1 1 1 0 0

1 0 0 1 100CEMMAINT

August 1 0 0 1 100


4 4 3 1 25PARKEQUIP

August 4 4 3 1 25


CAPELLA 1 1 1 0 0

EMERALD 1 1 1 0 0

7 1 1 6 86PARKIRRIG

August 7 1 1 6 86

CAPELLA 1 0 0 1 100

DUARINGA 1 1 1 0 0

EMERALD 5 0 0 5 100

37 16 16 21 57PARKMAINT

August 37 16 16 21 57


CAPELLA 3 1 3 0 0

DUARINGA 6 3 2 4 67

EMERALD 18 8 10 8 44


2 0 0 2 100PARKMOW

August 2 0 0 2 100

EMERALD 2 0 0 2 100

1 0 0 1 100PARKTREES

August 1 0 0 1 100


2 1 1 1 50PARKVAND

August 2 1 1 1 50



Page 20 of 43



PESTMANAGE

0

1

2

3

4

5

6

7

8

1080

BAIT

WASH

PAD

8

1

4

1

4

1

4

0


8

1

1080BAITWASHPAD


Page 21 of 43




PESTMANAGE 9 5 5 4 44

8 4 4 4 501080BAIT

August 8 4 4 4 50

CENTRAL 1 1 1 0 0

EAST 1 1 1 0 0

SOUTH 6 2 2 4 67

1 1 1 0 0WASHPAD

August 1 1 1 0 0

EMERALD 1 1 1 0 0

Page 22 of 43



SPORTREC

0

2

4

6

8

10

12

14

16

18

FACDEVR

EQ

MAIN

TREQ

2

17

0

4

0

6

2

11


2

17

FACDEVREQMAINTREQ


Page 23 of 43




SPORTREC 19 4 6 13 68

2 0 0 2 100FACDEVREQ

August 2 0 0 2 100

BDSR 1 0 0 1 100

EGCT 1 0 0 1 100

17 4 6 11 65MAINTREQ

August 17 4 6 11 65

BDSR 10 4 2 8 80

EGCT 7 0 4 3 43

Page 24 of 43



SPRINGSURE

0

0.4

0.8

1.2

1.6

2

2.4

2.8

3.2

ENVIR

ONM

NT

HEALT

H

1

3

0

2

0

2

1 1


1

3

ENVIRONMNTHEALTH


Page 25 of 43





1 0 0 1 100ENVIRONMNT

August 1 0 0 1 100

POLLUTION 1 0 0 1 100

3 2 2 1 33HEALTH

August 3 2 2 1 33

FOOD 2 1 1 1 50

OTHER 1 1 1 0 0

Page 26 of 43



STOCKROUTE

0

1

2

3

4

5

6

7

AGIS

TMEN

T

FENCIN

G

FIREPER

MIT

PADDOCK

STRAYSTO

CK

TRAVEL

1 1 1

2

7

3

0 0 01

4

10 0 0 0

4

11 1 1

2

3

2


111

27

3

AGISTMENTFENCINGFIREPERMITPADDOCKSTRAYSTOCKTRAVEL


Page 27 of 43




STOCKROUTE 15 6 5 10 67

1 0 0 1 100AGISTMENT

August 1 0 0 1 100

CENTRAL 1 0 0 1 100

1 0 0 1 100FENCING

August 1 0 0 1 100

CENTRAL 1 0 0 1 100

1 0 0 1 100FIREPERMIT

August 1 0 0 1 100

CENTRAL 1 0 0 1 100

2 1 0 2 100PADDOCK

August 2 1 0 2 100

CENTRAL 2 1 0 2 100

7 4 4 3 43STRAYSTOCK

August 7 4 4 3 43

CENTRAL 3 2 2 1 33

EAST 1 1 1 0 0

NORTH 1 0 0 1 100

SOUTH 2 1 1 1 50

3 1 1 2 67TRAVEL

August 3 1 1 2 67

CENTRAL 1 0 0 1 100

EAST 1 0 0 1 100

SOUTH 1 1 1 0 0

Page 28 of 43



WASTEMGT

0

2

4

6

8

10

12

14

16

18

DAM

AGED

BIN

LANDFIL

L

MIS

SED

NEW

WHEELI

E

OTH

ER

STOLE

N

TRAN

SFERST

3 1

17

10

1

8

5

3 1

15

8

1

8

33 1

13

9

1

8

3

0 0

4

10 0 2


31

17101

85

DAMAGEDBINLANDFILLMISSEDNEWWHEELIEOTHERSTOLENTRANSFERST


Page 29 of 43




WASTEMGT 45 39 38 7 16

3 3 3 0 0DAMAGEDBIN

August 3 3 3 0 0


EMERALD 2 2 2 0 0

1 1 1 0 0LANDFILL

August 1 1 1 0 0

EMERALD 1 1 1 0 0

17 15 13 4 24MISSED

August 17 15 13 4 24


CAPELLA 3 3 2 1 33

DUARINGA 1 1 1 0 0

EMERALD 3 3 2 1 33


TIERI 3 2 2 1 33

10 8 9 1 10NEWWHEELIE

August 10 8 9 1 10


CAPELLA 2 2 2 0 0

EMERALD 5 3 4 1 20

REMOTE 1 1 1 0 0


1 1 1 0 0OTHER

August 1 1 1 0 0

CHRCWIDE 1 1 1 0 0

8 8 8 0 0STOLEN

August 8 8 8 0 0


EMERALD 5 5 5 0 0

5 3 3 2 40TRANSFERST

August 5 3 3 2 40

BLUFF 2 2 2 0 0

COMET 1 0 0 1 100

EMERALD 2 1 1 1 50

Page 30 of 43



Corporate Services

100.00%RATES


0

20

40

60

80

100

120

RATES

10193

98

3


For Corporate Services

Page 31 of 43



RATES

0

10

20

30

40

50

60

70

CHAN

GEAD

DR

PAYMEN

TPLN

RATESEAR

CH

RTEN

Q

66

11 3

21

63

10 3

17

64

11 3

20

2 0 0 1


6611

321

CHANGEADDRPAYMENTPLNRATESEARCHRTENQ


Page 32 of 43




RATES 101 93 98 3 3

66 63 64 2 3CHANGEADDR

August 66 63 64 2 3

SERVICEREQ 66 63 64 2 3

11 10 11 0 0PAYMENTPLN

August 11 10 11 0 0


3 3 3 0 0RATESEARCH

August 3 3 3 0 0


21 17 20 1 5RTENQ

August 21 17 20 1 5


Page 33 of 43



Infrastructure and Facilities

34.32%ROADS

4.14%SEWERAGE

61.54%WATER


0

40

80

120

160

200

240

ROAD

S

SEWER

AGE

WATER

116

14

208

45

8

151

387

152

78

7

56


For Infrastructure and Facilities

Page 34 of 43



ROADS

0

4

8

12

16

20

24

28

32

BRID

GES

DEBR

IS

DRAIN

AGE

ENQUIR

Y

FOOTPATH

S

GRAD

ING

GRID

S

KERBC

HAN

EL

SIGNFU

RN

STSWEEPIN

G

SURFAC

E

VEGETATIO

N

1

9

5

24

119

3 3

29

1

14

7

0

8

2

11

5 23 1

61

6

004 2

11

45

1 15

05

01

53

13

7

4 2 2

24

1

97


19524

119

33

29

1147

BRIDGESDEBRISDRAINAGEENQUIRYFOOTPATHSGRADINGGRIDSKERBCHANELSIGNFURNSTSWEEPINGSURFACEVEGETATION


Page 35 of 43




ROADS 116 45 38 78 67

1 0 0 1 100BRIDGES

August 1 0 0 1 100


9 8 4 5 56DEBRIS

August 9 8 4 5 56


EMERALD 8 7 3 5 63

5 2 2 3 60DRAINAGE

August 5 2 2 3 60


EMERALD 2 1 1 1 50


24 11 11 13 54ENQUIRY

August 24 11 11 13 54


DUARINGA 2 2 1 1 50

EMERALD 6 3 4 2 33


11 5 4 7 64FOOTPATHS

August 11 5 4 7 64


EMERALD 8 3 3 5 63

9 2 5 4 44GRADING

August 9 2 5 4 44


EMERALD 3 0 0 3 100


3 3 1 2 67GRIDS

August 3 3 1 2 67



3 1 1 2 67KERBCHANEL

August 3 1 1 2 67


EMERALD 1 0 0 1 100


29 6 5 24 83SIGNFURN

August 29 6 5 24 83



EMERALD 20 4 3 17 85


1 1 0 1 100STSWEEPING

August 1 1 0 1 100

EMERALD 1 1 0 1 100

14 6 5 9 64SURFACE

August 14 6 5 9 64


CAPELLA 1 0 0 1 100

Page 36 of 43



DUARINGA 2 1 1 1 50

EMERALD 7 3 2 5 71


7 0 0 7 100VEGETATION

August 7 0 0 7 100


EMERALD 5 0 0 5 100

Page 37 of 43



SEWERAGE

0

2

4

6

8

10

BLOCKAG

E

CONNEC

TION

OTH

ER

9

1

4

6

0

2

4

0

3

5

1 1


91

4

BLOCKAGECONNECTIONOTHER


Page 38 of 43




SEWERAGE 14 8 7 7 50

9 6 4 5 56BLOCKAGE

August 9 6 4 5 56


EMERALD 1 1 1 0 0


TIERI 1 0 0 1 100

1 0 0 1 100CONNECTION

August 1 0 0 1 100


4 2 3 1 25OTHER

August 4 2 3 1 25


EMERALD 2 1 2 0 0

Page 39 of 43



WATER

0

10

20

30

40

50

60

BROKEN

MAIN

BROKEN

METR

CONNEC

TION

HYD

RAN

T

LEAK

METER

LEAK

METER

READ

OTH

ER

PRESSU

RE

QUALI

TY

RESTR

ICTN

S

1821

117

59

13

46

913

8 3

15 16

6 6

38

9

41

4

10

428

14

75

42

10

46

59

42

107

42

17

30 4 4 4

1


182111

759

1346

91383

BROKENMAINBROKENMETRCONNECTIONHYDRANTLEAKMETERLEAKMETERREADOTHERPRESSUREQUALITYRESTRICTNS


Page 40 of 43




WATER 208 151 152 56 27

18 15 8 10 56BROKENMAIN

August 18 15 8 10 56

ANAKIE 1 1 1 0 0


COMET 1 1 1 0 0


EMERALD 10 9 3 7 70


21 16 14 7 33BROKENMETR

August 21 16 14 7 33


CAPELLA 1 1 1 0 0

EMERALD 12 9 6 6 50

SAPPRUBY 4 4 4 0 0


11 6 7 4 36CONNECTION

August 11 6 7 4 36

BLUFF 1 0 1 0 0

EMERALD 9 6 5 4 44

SAPPRUBY 1 0 1 0 0

7 6 5 2 29HYDRANT

August 7 6 5 2 29

EMERALD 4 3 2 2 50

SAPPRUBY 1 1 1 0 0


TIERI 1 1 1 0 0

59 38 42 17 29LEAK

August 59 38 42 17 29


BLUFF 1 1 1 0 0

CAPELLA 5 2 3 2 40

COMET 1 1 1 0 0

EMERALD 22 13 14 8 36

ROLLESTON 1 1 1 0 0


TIERI 6 3 3 3 50

13 9 10 3 23METERLEAK

August 13 9 10 3 23


EMERALD 5 5 5 0 0

SAPPRUBY 2 1 2 0 0


TIERI 2 2 2 0 0

46 41 46 0 0METERREAD

August 46 41 46 0 0


BLUFF 1 1 1 0 0

CAPELLA 1 1 1 0 0

EMERALD 28 27 28 0 0

Page 41 of 43



ROLLESTON 1 0 1 0 0

SAPPRUBY 2 2 2 0 0

9 4 5 4 44OTHER

August 9 4 5 4 44

ANAKIE 1 0 0 1 100

COMET 1 0 0 1 100

EMERALD 4 2 3 1 25



13 10 9 4 31PRESSURE

August 13 10 9 4 31

BAUHINIA 1 0 0 1 100

EMERALD 8 8 7 1 13


8 4 4 4 50QUALITY

August 8 4 4 4 50

COMET 2 2 2 0 0

EMERALD 1 1 1 0 0


3 2 2 1 33RESTRICTNS

August 3 2 2 1 33

EMERALD 3 2 2 1 33

Page 42 of 43



959 605 601 358Totals for this Report

Page 43 of 43





14 GENERAL BUSINESS

14 CLOSED SESSION14.1 Nil Reports

15 LATE AGENDA ITEMS

16 CLOSURE OF MEETING

20181009 - Communities Standing Committee Meeting - Agenda · 10/9/2018 · Scott Mason Chief...

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Transcript of 20181009 - Communities Standing Committee Meeting - Agenda · 10/9/2018 · Scott Mason Chief...