2018 Report to District Landowners
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1/9/2019 1 2018 Report to District Landowners Robert M. Brown, Executive Director January 9, 2019 2018 Weather Conditions Received 55.89 inches total rainfall • 3.27 inches below average No major rain events in 2018 Currently in a moderate drought • Lake Okeechobee level at 12.58’ 1 2
Transcript of 2018 Report to District Landowners
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2018 Report to District Landowners
Robert M. Brown, Executive DirectorJanuary 9, 2019
2018 Weather Conditions
Received 55.89 inches total rainfall • 3.27 inches below average
No major rain events in 2018
Currently in a moderate drought • Lake Okeechobee level at
12.58’
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Capital Improvements
Capital ImprovementsSCADA and Electrical Upgrades
Construction completed in February 2018
System operational!
Ongoing maintenance and support of servers/software
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Capital ImprovementsControl Structure 9 Relocation
Project design ongoing and scheduled for completion in early 2019 Projected completion
schedule:• Permitting, construction bid &
award – July 2019• Construction – December 2020
2018 2019 2020 2021
FY18 Oct 2018 FY19 Oct 2019 FY20 Oct 2020 FY21
3rd Qtr 4th Qtr 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 1st Qtr 2nd Qtr
DESIGN (9 Months)
BID & AWARD (6 Months)
CONSTRUCTION (18 Months)
PERMITTING (12 Months)
Capital ImprovementsControl Structure 19
Completed installation of 3-phase power with FPL for SCADA implementation
SCADA instrumentation will improve operations to effectively manage discharge of C-51 Reservoir water to the Hillsboro Canal and points south
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Capital ImprovementsControl Structure 20
Completed structural evaluation of Control Structure 20 Completed installation of 3-phase
power with FPL for SCADA implementation Structure improvements underway
including replacement of gates
Capital ImprovementsCulvert at E-1W South & Hillsboro Canal
Completed structural evaluation of drainage culvert on the E-1W South & Hillsboro Canal
Design underway for replacement of culvert
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Control Structure Improvements
Control Structure ImprovementsPump House: Before
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Control Structure ImprovementsPump House: After
Control Structure ImprovementsYard Stabilization: Before
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Control Structure ImprovementsYard Stabilization: After
Control Structure ImprovementsFencing
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Control Structure ImprovementsSafety Markers
Control Structure ImprovementsBoat Barriers and Signage
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Control Structure Improvements
Before After
Canal Rehabilitation Program
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Canal Rehabilitation Program
Continued execution of canal rehabilitation program In 2018, 28.35 miles of
vegetation cleared• LWDD staff – 16.75 miles• Contracted services – 9.35 miles
($1.3 million)• Third party – 2.25 miles
Since October 2015, cleared approximately 69.05 miles of vegetation from encumbered rights-of-way• Nearly 40% of encumbered rights-
of-way cleared of vegetation
TOTAL ROW Clearing (OCT 2015‐ Dec 2018)
Completed Remaining
E-1; North of Spanish Isles (0.11 mi)
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E-2; L-4 to Belvedere (0.62 mi)
E-2; South of Okeechobee (0.23 mi)
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E-2W; Hillsboro to SW 18th (0.20 mi)
E-3; North/South of L-19 (0.65 mi)
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E-3; L-45 to L- 44 (0.63 mi)
E-3 ½-8; L-2 to Westgate (0.41 mi)
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E-4; Mission Hill (WEST bank) (0.22 mi)
E-4; Mission Hill to I-95 (EAST bank) (0.22 mi)
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E-4; Thompson Rd to L-18 (0.32 mi)
E-4; Thompson Rd to L-18 (0.32 mi)
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E-4; L-38 to Old Germantown Rd (0.40 mi)
L-2; Wabasso to Congress (0.91 mi)
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L-2; East of E-3 to West of Military (0.39 mi)
L - 2 ½ ;L-14 to L-13, L-14 east to Jog (1.10 mi)
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L-3; Turnpike to Jog & Caroline to E-3 (0.99 mi)
L-4; West of Military Trail (1.37 mi)
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L-6; Kirk to FL Mango (1.50 mi)
L-7; FL Mango to Forest Hill (0.30 mi)
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L-8; Tucker to Congress (0.40 mi)
L-21; Lawrence to E-4 (0.85 mi)
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L-23; East of Hagan Ranch Rd (0.13 mi)
L-23; E-2E to Hagen Ranch Rd (0.50 mi)
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L-23; West of Lawrence (0.13 mi)
L-23W; West of SR7 (0.78 mi)
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L-24; Boynton Bch to Knuth (1.35 mi)
L-24; ~800ft East of Military (0.26 mi)
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L-25; ~1700ft west of Jog (0.32 mi)
L-26; ~1200ft west of Military (0.23 mi)
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L-26; Military to E-4 (2.73 mi)
L-31 Canal; West of E-3 (0.51 mi)
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L-34; East of E-3 (0.13 mi)
L-34W; ~3400ft to ~1200ft west of SR7 (0.44 mi)
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L-36; west of Lyons (0.13 mi)
L-39; SR7 to Lyons (1.05 mi)
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L-39W; S-7 to SR-7 (0.97 mi)
L-41; West of E-1 (0.31 mi)
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L-41; Broken Sound to E-4 (0.78 mi)
L-44; Jog Rd to E-3 (1.21 mi)
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L-45; Jog Rd to E-3 (1.00 mi)
L-46; Glades to E-4 (0.45 mi)
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L-46; Glades to E-4 (0.45 mi) IN PROGRESS
L-48; ~1000ft e/o SR7 to Vineyard (0.21 mi)
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L-48; East of Vineyard to Lyons (0.60 mi)
L-48; I-95 to Royal Palm Rd. (0.74 mi)
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L-48; Lyons to Boca Rio Rd. (0.85 mi)
L-49; I-95 to 12th (0.41 mi)
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Canal Rehabilitation Program
Coordination of canal rehabilitation projects is a District-wide effort requiring participation by all staff• Researched and mapped right-of-way
ownership for ~42 miles of canal • Field staked ~27 miles of canal right-of-
way• Prepared and distributed more than 2,700
notification letters via hand and mail delivery for 25 projects
• Captured 46 videos for advance inspection of canals
• Fielded ~2,500 public inquiries• Hosted 12 project-specific public outreach
meetings with residents and neighborhood associations
• Updated information and project status on District website, social media and newsletters
Horticultural Waste Disposal Site (HWDS)Debris Mulching
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E-4 Canal:Seawall Rehabilitation at Leisureville
E-4; North of Ocean Dr. (Leisureville)
BEFORE
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E-4; North of Ocean Dr. (Leisureville)
AFTER
Canal Maintenance
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Canal MaintenanceMowing
Mowed ~3,915 miles of canal rights-of-way• Flat mowing - 510 miles / 4x per year
• Slope mowing - 625 miles / 3x per year
Extended annual contract for mowing services on the E-1, E-2W, E-2E & C. Stanley Weaver Canals • Flat mowing – 76 miles / 4x per year
• Slope mowing - 107 miles / 4x per year
Canal MaintenanceVegetation Management
Continued mechanical removal of aquatic vegetation to supplement chemical treatment
Treated ~5,300 acres of aquatic vegetation and 742 acres of upland vegetation
Increased upland treatment and management of canal banks following completion of tree removal projects (approx. 30 miles in 2018)
Purchased an additional John Deere Gator to assist with upland treatment
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Post-Rehabilitation MaintenanceExample: L-44; E-1 to West of Lyons Rd
Post-Rehabilitation MaintenanceExample: L-35; West of Sims
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Post-Rehabilitation MaintenanceExample: L-33; Smith Sundy to E2-W
Post-Rehabilitation MaintenanceExample: E-3; North of L-2
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Post-Rehabilitation MaintenanceExample: E-2; L-1 to L-2
Post-Rehabilitation MaintenanceExample: E-1WS; Hillsboro to SCRP
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Canal MaintenanceVegetation Management
Installed 13 additional weed booms to manage aquatic weeds and trash; maintaining a total of 110 boom sites throughout District canals
Added corrugated piping for easier boat travel and less wear on booms
Full tracking of chemical inventory with Chemical Safety software for paperless process; deployed tablets for staff for real-time reporting
Improved tracking and reporting of treatment operations with GIS tools and apps
Canal MaintenanceVegetation Management
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Canal MaintenanceVegetation Debris Management
District staff also identify and remove illegally dumped debris on canal rights-of-way
Canal MaintenanceDebris Management
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Canal MaintenanceDebris Management
Canal MaintenanceDebris Management
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Canal MaintenanceOther Activities
Expanded access gate installations at arterial or collector roads and local roads where warranted; reducing interior gate installations; 38 new gates installed Closing select unauthorized
“roads” on canal rights-of-way Ongoing dredging of canals
to maintain conveyance and remedy shoaling
Right-of-Way Management
Right-of-Way Management policy review and changes to eliminate redundancy• Updated permitting criteria for construction projects
adjacent to District canals; fee schedule changes
Issued ~285 right-of-way permits Researched and responded to ~2,150 Chancery
Case 407 review requests Completed ~365 plat and development reviews
for county and municipality projects Resolved ~59 compliance matters Documented ~663 encroachments Mapped 9,050 of 15,500 closed permit
boundaries; 60% complete Scanned additional 278 boxes of permit files for
electronic access and research• 773 boxes of records scanned to date; expected
completion of project in 2019
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Right-of-Way ManagementUAV (Drone) Program
Expanded use of drone to inspect canals and rights-of way, document projects (before and after), provide visual record of sites enhancing staffs ability to analyze site
Began new 360 degree video program to capture and review rights-of-way
L-37 east of Military Trail (360 Video)
Fleet Maintenance
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Fleet Maintenance
District staff maintains a fleet of:• 63 vehicles
• 18 machines / heavy equipment
• 11 tractor mowers
• 7 boats
Ongoing tracking and quarterly reporting of equipment usage
Equipment Utilization
5%
16%
21%55%
3%
2018Mower Utilization
Sum of Maint
Sum of 3rd Prty
Sum of UN Hrs
Sum of Crnt Hrs
Sum of OPT
10%
5%
21%
60%
4%
2018Heavy Equipment
Sum of Maint
Sum of 3rd Prty
Sum of UN Hrs
Sum of Crnt Hrs
Sum of OPT
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Campus Improvements
Campus ImprovementsNew Generators
Before After
New generators delivered and installed at Shop and Cell Tower (SCADA base) to ensure continuity of operations
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Campus ImprovementsBuilding E Refurbishment
Before After
BEFORE AFTER
Campus ImprovementsBuilding F Refurbishment
Before After
BEFORE AFTER
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Campus ImprovementsBuilding G Refurbishment
Campus ImprovementsBuilding G Refurbishment
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Campus ImprovementsEnhanced Access and Security
Campus ImprovementsShop Facilities
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Campus ImprovementsShop Lighting
Campus ImprovementsShop Offices
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Campus ImprovementsAuditorium
Campus ImprovementsLandscaping
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Campus ImprovementsLandscaping
Campus ImprovementsLandscaping
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Campus ImprovementsOffice Building Roof Repairs
Campus ImprovementsParking
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Technology Enhancements
Ongoing utilization and implementation of technology to increase business efficiencies • SCADA, GIS, Accela, Microix
Doubled network infrastructure with SCADA implementation Solicited and finalized contract
for IT managed services • Service agreement for 24/7
technical support and disaster recovery and back up
Rolled-out 45 new computers to employees and deployed Office 365 software
Employee Safety
Continued focus on employee safety in the workplace Quarterly safety committee
meetings for review of accidents and incidents, and discussion of preventative measures Ongoing safety training for
employees:• Level 2 Hazmat Spill Team Certification• Level 5 Hazmat Spill Team Certification • Fire Safety & Extinguisher Training• FPL Safety 6 Program• Forklift Operator Certification • Drug Free Workplace Training
District workers compensation experience modification rate continues to fall below average
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Financial Highlights
Revenues received:• Permit fees - $803,860• Sale of surplus lands - $1,132,348• Quit claim deeds - $1,980• ROW agreements (tower leases) - $83,275
Opened new accounts with Florida Community Bank to take advantage of higher interest rates
Cost code accounting for tracking programmatic expenses
Admin17%
Regulatory14%
O&M69%
FY2019 Budget
Auditors issued unqualified opinion for FY2017; financial records and statements are fairly and appropriately stated in accordance with generally accepted accounting principals
Adopted FY19 budget of $18.3 million; $2.9 million dedicated for capital projects including canal rehabilitation, secondary structure refurbishments and Control Structure 9 relocation • $49.50 non-ad valorem annual assessment rate; $1.50 non-ad valorem
assessment increase for accelerated canal rehabilitation
Maintained Salaries
4,000,000
4,200,000
4,400,000
4,600,000
4,800,000
5,000,000
5,200,000
5,400,000
5,600,000
5,800,000
6,000,000
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
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Maintained Healthcare Costs
‐
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
‐
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
450,000
500,000
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
Maintained Property/Casualty Insurance Costs
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Expenditures
0
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
2013 2014 2015 2016 2017 2018
Salaries Benefits Operations & Maintenance Administrative Capital Outlay Debt Service ‐ Principal
Outreach and Communication
Responded to 1,500+ constituent inquiries related to field activities; 1,000+ public records request
Hosted workshop on storm readiness and FL Friendly Landscaping: 80+ property managers attending earning CEU credits
Hurricane Michael messaging including five (5) TV-news interviews
Presented and attended multiple residential, civic & legislative groups
Increased subscriptions to monthly newsletter, e-notices and social media 2,700+ newsletter & e-notices 50,000+ website visits 500+ Facebook & Twitter followers
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Outreach and CommunicationSocial Media and Website Focused social media and website
messages on: • Flood Control • Canal Rehabilitation• Emergency Alerts • Weather Updates• Upcoming Events• Job Postings
Current platforms include:• Facebook• Twitter• Linked In• Nextdoor (new)
Expanded communication regarding canal rehabilitation project status
Revised website to meet new ADA Compliance Law
Increased production of videos to provide consistent messaging and increases public engagement
Looking Ahead
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Looking Ahead
Continued execution and acceleration of Canal Rehabilitation Program• $1.3 million budgeted for contracted services in FY2019 (~13 miles)
Ongoing capital projects for refurbishment of water control infrastructure • Control Structure 9 relocation• Control Structures 19 & 20
Evaluation and procurement of Asset Management software to track preventative maintenance schedules, work orders and associated costs
Renewal of LWDD’s water use permit• 20-year permit issued 2003 and expires on June 12, 2023
Transfer of Development Rights (TDRs)
De-annexation of canals within the City of Boca Raton
Encroachment Management
Management of existing structural encroachments on rights-of-way remaining after canal rehabilitation
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Canal Maintenance Options
Future maintenance options for rights-of-way with restricted access (cleared low maintenance side) inaccessible by large equipment
Restricted Right-of-Way AccessExample: L-16W – West of State Road 7
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Restricted Right-of-Way AccessExample: E-3; Purdy Lane to L-8
Staffing
Total number of staff has not increased in more than 10 years
All vacancies reviewed for business need Ongoing evaluation/consolidation of
job functions through attrition as operational efficiencies are realized• 13 employees currently enrolled in
DROP and will be retiring within next 5 years
Continued use of contracted maintenance work and consideration of cost savings – mowing, tree removal and demolition
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Hazard Mitigation Funds
$18,158,383
$19,417,804
$16,523,629
$15,636,508 $15,846,534
$14,948,000 $16,020,000
$13,604,630
$0
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2018*
FY18 Current SCADA Costs FY18 Year End*
EI Balance $16,020,000 ($2,500,000) $13,604,630
Recommendation
The 2018 Report to Landowners provides an overview of the District’s annual activities, including District activities undertaken in furtherance of the adopted water control plan
Recommend acceptance of report pursuant to Florida Statutes Ch. 298.26
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