2018 Officer packet - phimudelta.org · the visit and what they can expect that day. Be sure to...
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FALL 2018 OFFICER PACKET EVERYTHING YOU NEED FOR THE SEMESTER
Transcript of 2018 Officer packet - phimudelta.org · the visit and what they can expect that day. Be sure to...
FALL 2018 OFFICER PACKET
EVERYTHING YOU NEED
FOR THE SEMESTER
WHAT'S IN THIS?CORNERSTONE INSTITUTE INFORMATIONFALL CALENDAR-AT-A-GLANCESTAFFING CHANGES CONCLAVE AMENDMENTS
FALL VISIT INFORMATION
IMPORTANT FALL REMINDERSFALL RECRUITMENT GOALS
Cornerstone Institute
L Y N C H B U R GA U G U S T 2 5 T H
S U S Q U E H A N N AS E P T E M B E R 1 S T
F R O S T B U R GS E P T E M B E R 1 S T
U N HS E P T E M B E R 1 S T
A U G U S T 2 5 , S E P T E M B E R 1 , S E P T E M B E R 8
S E P T E M B E R 8 T H
R U T G E R S , C A M D E N
R e c r u i t m e n t A c c o u n t a b i l i t y M e m b e r D e v e l o p m e n t
Who Do We Send?Sergeant-at-Arms VP of Membership
VP of Member Development Recruitment Chair
All brothers are welcome!
IMPORTANT DATESF A L L 2 0 1 8 S E M E S T E R
Lynchburg Cornerstone Institute August 25
Rutgers, Camden Cornerstone Institute September 8
Cornerstone Institutes at FSU, UNH, & Susquehanna September 1
Chapter Service & Brotherhood Service Fees due September 7Chapter Membership Rosters due September 7
Colony Prep: Stevenson University September 6-11Chapter Visit: Nu Beta (UNH) September 4-6
Chapter Visit: Nu Xi (University of Southern Maine) September 10-14Chapter Visit: Mu Sigma (Rutgers, New Brunswick) September 17-18Chapter Visit: Mu Tau (Rutgers, Camden) September 19-21
Chapter Visit: Mu Omicron (Frostburg) September 24-26
Chapter Visit: Mu Rho (Shawnee) September 27-29Chapter of the Year Ceremony at Ohio Northern September 30
National Office Closed (Labor Day) September 3
SEPTEMBER
NIC Board Meeting/ THE Foundations Seminar August 26-29
Chapter Visit: Sigma Gamma (Lynchburg) August 23-26
Chapter Visit: Stevenson University colony October 29-31Chapter Visit: Sigma Alpha (Longwood)
November 4-9
AFA Annual Meeting in Indianapolis, IN Nov. 28- Dec. 1
Chapter Visit: Mu Upsilon (RMU) October 1-2Chapter Visit: Mu Zeta (Lock Haven) October 3-5
National Office Closed (Columbus Day) October 8
November 1-4Chapter Visit: Mu Theta (IUP)National Office Closed (Columbus Day) November 22-23
NOVEMBER
End of Term Reports due December 1Officers' Roster due December 1
Final Fall Accreditation Documentation due December 7Spring 2018 Invoicing on GreekBill due December 1
National Office Closed (Winter break) Dec. 21-Jan. 1
DECEMBER
Mandatory Officer Meeting at 8pm (virtual) August 20
Chapter Visit: Mu Phi (Marywood University) August 28-30
AUGUST
2018-2019 Fee Breakdown:New Member fees: Induction Fee Initiation Fee
$40 due at Induction Ceremony$300 due 10 days prior to Initiation Ceremony
Active Member fees: Brotherhood Service Insurance Premium $185 (estimated) per Brother
$110 per Brother
Chapter/Colony fees: Chapter Service Conference Registration
$800 per chapter/colonyTBD
* ALL checks can be written toPhi Mu Delta Fraternity and mailed to:
Phi Mu Delta Fraternity 216 Haddon Ave, Suite 602
Haddon Twp., NJ 08108
ΦΜΔ NATIONAL OFFICEC O N T A C T I N F O R M A T I O N
856-208-6196; ext. [email protected]
TOM MURPHY
w w w . f a c e b o o k . c o m /P h i M u D e l t a H Q
Chapter and Chapter Operations Support Colony SupportChapter Officer Training Development &Management Chapter/Colony Recruitment SupportChapter/Colony Coaching Undergraduate Program Development & Assessment
856-208-6196; ext. [email protected]
JACKIE HACKETTAssistant Executive Director
for Undergraduate Engagement
Executive Director
Chief Operating Officer National Budget and Finances Conference Representative Alumni Relations Chapter Disciplinary Management Chapter Advisory Board Training & Evaluation Billing and Collections
@ P h i M u D e l t a H Q @ P h i M u D e l t a
P h i M u D e l t a N a t i o n a l O f f i c e S e n t r y O f f i c e P l a z a
2 1 6 H a d d o n A v e n u e , S u i t e 6 0 2 H a d d o n T o w n s h i p , N J 0 8 1 0 8
Alumni engagement (events, volunteerism, andgiving)Alumni association and housing corporation supportFraternity and foundation communications and digitalstrategyTriangle magazine editorFoundation Board supportGiving (donations—annually, lifetime, and estate)
856-208-6196; ext. [email protected]
DUSTYN HALLDirector of Advancement
Chapter and Chapter Operations Support Chapter VisitsChapter/Colony Coaching Chapter Accreditation & Standards Program
856-208-6196; ext. [email protected]
KYLE FOXCoordinator for Undergraduate
Engagement
With two staff members dedicated to chapter/colony support, we have
divided chapters for one-on-one coaching and direct contact. All team
members are happy to answer questions and provide resources.
W W W . P H I M U D E L T A . O R G
U N D E R G R A D U A T E E N G A G E M E N T T E A M
JACKIE HACKETT:
Mu Alpha (Susquehanna)
Mu Omicron (Frostburg)
Mu Phi (Marywood)
Mu Rho (Shawnee)
Mu Tau (Camden)
Mu Zeta (Lock Haven)
Mu Xi (Penn College)
Nu Gamma (Vermont)
Nu Xi (Southern Maine)
Sigma Alpha (Longwood)
Sigma Gamma (Lynchburg)
KYLE FOX:
Mu Beta (ONU)
Mu Sigma (New Brunswick)
Mu Theta (IUP)
Mu Upsilon (RMU)
Nu Beta (UNH)
Nu Theta (RPI)
A GUIDE TO CHAPTER VISITS
Purpose:Required Materials
During the visit:
Every chapter/colony will receive a chapter visit from the National Office at least once an academic year. This visit is done with the purpose of assisting the chapter members and the chapter. The visitor is there to assist, not scold or point out failures. It is a great opportunity to work on the goals as a chapter and work on fixing internal issues.
Before the visit:Be sure to prepare the living accommodations (no couches or futons) - if you have a question about what reasonable accommodations are for your campus, contact the visitor PRIOR to arrival. Don't forget about a parking pass and internet access. Your campus Greek Advisor should be able to help you with these.
Don't Forget:
Schedule for the dayLiving accommodationsMealsParking pass (if needed)Internet AccessWho to contact upon arrival
Chapter DocumentsUpdated rosterRecruitment planScholarship planChapter budgetsRisk management programJudicial by-lawsChapter ConstitutionChapter calendar
How to prepare:Inform the chapter about the upcoming visit! Help them understand the purpose of the visit and what they can expect that day. Be sure to schedule all of the required meetings for the visitor and help the officers/chairmen prepare for those meetings.
The visitor is most likely not a native of your campus, help them feel comfortable! Help them navigate campus and understand your chapter. Be on time for meetings! Be open and honest about your chapter - the visitor is not visiting to "police" your chapter, but to help and be a resource. The chapter visits are your time to meet face to face with a National Office staff member or volunteer. Be respectful and positively represent your chapter!
Required MeetingsEntire membershipChapter Advisory BoardCampus Greek AdvisorExecutive BoardChairmenGeneral members
After the visit:Within a few days of the visit, the chapter officers and advisors will receive a visit report documenting the meetings the visitor had and an assessment of the chapter. The officers should share this information with the chapter and work to implement the goals/ideas discussed. There is a visit evaluation that the executive board should complete following the visit and send that to the National Office.
Questions?Contact your visitor directlyContact the National Office at [email protected]
PHI MU DELTA
FRATERNITY
The following changes were made to the National Constitution and Bylaws:
COLLEGIATE ADVISORY COMMITTEE: The Collegiate Advisory Committee shall consist
of up to eight collegiate members in good standing. Two members shall be elected from each active District and two members will be
elected at-large from all active districts.
C O N C L A V E C H A N G E S
www.phimudelta.org
NATIONAL CODE OF CONDUCT: All members should abide by and uphold the expectations outlined in the Code of Conduct provided by the National Fraternity and the
utilize the National Conduct Board process for chapters/colony.
COLLEGIATE OFFICER EXPECTATIONS: Only men in good standing, meaning those
collegiate members who hold no outstanding debt to the National Fraternity and/or the local
organization and those who maintain a cumulative grade point average of 2.5 or higher, may hold
office.
ACCREDITATION & STANDARDS PROGRAM: Attached is the new rubric that is for the fall
2018 semester.
2018-2019 Insurance PremiumTier I
15% Decrease
Averages GOLD Accreditation status and no disciplinary record.
Tier II
5% Decrease
Averages SILVER Accreditation status and no disciplinary record.
Tier III
BASE RATE
Averages BRONZE Accreditation status and no disciplinary record.
Tier IV
15% Increase
Unaccredited or minor disciplinary actions that do not result in probation status.
Tier V
25% Increase
Disciplinary actions that require probation level status.
MANDATORY VIRTUAL OFFICERS' MEETING
August 20 at 8pm
QUESTIONS?
READ THISIMPORTANT THINGS YOU
NEED TO KNOW/DO
*This meeting will review all information officers will need to know for the semester. It will bevirtual via the link provided. Excuses should be submitted to the National Office.
Chapter advisors are also welcome to attend!
OFFICERS' ROSTER
September 1
*This form will provide contact information for all officers in the fall semester.*
MEMBERSHIP ROSTER
September 7
Submitted through your Google Drive, a draft is supplied in each folder. Follow all directions, do not delete members without permission.
RECRUITMENT GOALS WORKSHEETSeptember 7
This report is to help chapters understand their needs for recruitment. Once completed, upload it to your Google Drive folder.
www.phimudel ta .org
If your chapter is returning with less than 25 members, you determined your
recruitment goal for this fall in the spring semester. If you are returning above 25, your
goal is determined by previous fall semesters and your reported graduation numbers.
RECRUITMENT GOALS
ChapterBuilder usage is now included in the Standards and Accreditation Program,
this number will determine active usage along with PNM data and rankings.
