2018 IEMA Training Summit Sponsor and Exhibitor … · 2 2018 IEMA Training Summit Sponsor and...

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Transcript of 2018 IEMA Training Summit Sponsor and Exhibitor … · 2 2018 IEMA Training Summit Sponsor and...

Page 1: 2018 IEMA Training Summit Sponsor and Exhibitor … · 2 2018 IEMA Training Summit Sponsor and Exhibitor Opportunities The 22nd annual IEMA Training Summit will be held Sept. 4-6
Page 2: 2018 IEMA Training Summit Sponsor and Exhibitor … · 2 2018 IEMA Training Summit Sponsor and Exhibitor Opportunities The 22nd annual IEMA Training Summit will be held Sept. 4-6

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2018 IEMA Training Summit Sponsor and Exhibitor Opportunities

The 22nd annual IEMA Training Summit will be held Sept. 4-6 at the Bank of Springfield Center in downtown Springfield. Each year, the Training Summitattracts around 1,000 attendees representing emergency management, law enforcement, fire services, public health, public works, non-governmentalorganizations and other professionals dedicated to serving the public before, during and after emergencies.

The Training Summit offers many opportunities for businesses and organizations to attain visibility and interact with participants through severalsponsorship levels and exhibitor booths.

Exhibit booths and sponsorships will be secured on a first-paid, first-served basis.

Tuesday, Sept. 46 a.m. – 11 a.m. Exhibit Set-up11 a.m. – 6:15 p.m. Exhibits Open1 p.m. – 2:15 p.m. Opening Session of Training Summit4:45 p.m. – 6:15 p.m. Vendor Networking Reception

with Hors d’oeuvres

Wednesday, Sept. 57:30 a.m. – 4:30 p.m. Exhibits Open4:30 p.m. – 6 p.m. Exhibit Breakdown6 p.m. – 8 p.m. Evening Social Event

Tentative 2018 Summit Schedule

Note: The IEMA Training Summit concludes at noon on Thursday, Sept. 6. The exhibition area will not be open on that day.

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DiamondSponsor

$12,500(one

available)

Breakfastand SnackSponsor$10,000

PlatinumSponsor

$7,500 (two

available)

Gold Sponsor

$5,000(four

available)

Wed. EveningNetworkingReceptionSponsor

$5,000

BadgeSponsor

In Kind

SilverSponsor

$3,000

Tote BagSponsor

$2,500

BronzeSponsor

$1,500

Recognition from podium at general sessions � � � � � � � � �

One 10’ x 10’ exhibit booth � � � � � � � � �

Logo on IEMA-provided banner �individual banner

� � � � � � � �

Mention in August 2018 IEMA newsletter � � � � � � � � �

Logo on printed conference schedule � � � � � � � � �

Opportunity to provide a Summit tote bag insert � � � � � � � � �

Logo on summit registration site and mobile app � � � � � � � �

Sponsor-provided pop-up banner in Main Hall � � � � � � �

Additional exhibit booth (two total) � � � �

Quarter-page ad in August 2018 IEMA newsletter � � � �

Quarter-page ad in July and August 2018 IEMAnewsletters � �

Half-page ad July and August 2018 IEMA newsletters �

Mobile app push noti5cation(s) during Summit �four

�four

�two

�one

Introduce speaker at general session �

Vehicle/equipment display in exhibit area �53’ max

�26’ max

Recognition and speaking opportunity during Wed.evening event/signage displayed in event area �

Signage displayed during all 5ve refreshment breaks �

TRAININGSUMMITSEPT. 4-6

2018

SponsorshipBene5ts

Choose Your Sponsorship Level2018 IEMA Training Summit Sponsorship Opportunities

P Web 11-17 IOCI18-0248

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Sponsorship Opportunities

Bronze Sponsor: $1,500 (unlimited number available)

Bronze Sponsors will have increased visibility at the IEMA Training Summit. The benefits of this sponsorship level include the following:

• Recognition from podium at general sessions• One 10’ x 10’ exhibit booth • Recognition on IEMA-provided banner displayed at the Training Summit• Opportunity to provide a Summit tote bag insert, which will be distributed to all attendees (quantity: 1,200; inserts must be received at IEMA by Aug. 15, 2018)• Mention of sponsorship in IEMA’s August 2018 newsletter, which will be distributed to more than 1,000 public safety personnel and organizations throughout

the state.• Logo featured on printed conference schedule (Sponsorship fee must be paid by July 15, 2018, to meet printing deadlines.)

Tote Bag Sponsor: $2,500

The Tote Bag Sponsor will reach every individual at the Summit through this unique sponsorship, which includes all of the benefits of the Bronze Sponsor,with the following additional benefits:

• Sponsor provides 1,200 tote bags featuring their logo and Summit logo to be distributed to all Summit attendees at registration (bags must be shippedto IEMA by Aug. 15, 2018)

• Logo featured on Summit registration site and mobile app

The deadline for securing this sponsorship is June 1, 2018. After that date, this sponsorship opportunity is unavailable.

Silver Sponsor: $3,000 (unlimited number available)

Silver Sponsors will have exceptional visibility at the IEMA Training Summit. The Silver Sponsorship includes all of the benefits of the Bronze Sponsorship, withthe following added benefits:

• Sponsor-provided pop-up banner displayed in the Main Hall• Logo featured on Summit registration site and mobile app. Sponsorship fee must be paid by July 15, 2018, to meet printing deadlines.

Summit Badge Sponsor: in kind THIS SPONSORSHIP FILLED

The Badge Sponsor provides scannable badges and lanyards for all Summit attendees, staff and speakers. The Badge Sponsorship includes all the benefits ofthe Silver Sponsorship, in addition to a quarter-page ad in the August 2018 IEMA newsletter. The Badge Sponsor will work with IEMA’s IT staff on details ofSummit data submission.

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Wednesday Evening Networking Reception Sponsor: $5,000 THIS SPONSORSHIP FILLED

The Wednesday Evening Reception is a popular networking opportunity for attendees during the Summit. The Wednesday Evening Networking ReceptionSponsor enjoys all of the benefits of the Silver Sponsor, with the following added benefits:

• Recognition and speaking opportunity during event• Signage displayed in event area

Please contact IEMA for specific details on this sponsorship opportunity.

Gold Sponsor: $5,000 (four available three left!)

Gold Sponsors will have superior visibility at the IEMA Training Summit. The Gold Sponsorship includes all of the benefits of the Silver Sponsorship, with thefollowing added benefits:

• One additional 10’ x 10’ exhibitor booth (two total) • Quarter-page ad in IEMA’s August 2018 newsletter, which will be distributed to more than 1,000 public safety personnel and organizations throughout

the state. (Sponsorship fee must be paid by July 15, 2018, to meet printing deadlines.)• One mobile app push notification during the Summit

Platinum Sponsor: $7,500 (two available)

The Platinum Sponsor will have premium visibility at the IEMA Training Summit. The Platinum Sponsorship includes all of the benefits of the GoldSponsorship, with the following added benefits:

• Quarter-page ad in IEMA’s July and August 2018 newsletters, which will be distributed to more than 1,000 public safety personnel and organizationsthroughout the state. (Sponsorship fee must be paid by July 15, 2018, to meet printing deadlines.)

• One additional mobile app push notification (two total) during the Summit• Opportunity to display vehicle/equipment in exhibit area (26’ maximum footprint. Other restrictions may apply.)

Breakfast and Snack Sponsor: $10,000

The Breakfast and Snack Sponsor receives all the benefits of the Platinum Sponsorship (with the exception of vehicle display), along with the following addedbenefits:

• Additional mobile app push notifications (four total) during the Summit• Signage displayed in event area during five refreshment breaks (breakfast Wednesday and Thursday; snacks Tuesday afternoon and Wednesday

morning and afternoon)• Opportunity to provide napkins and/or coffee cups with sponsor logo at sponsor’s expense

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Diamond Sponsor: $12,500 (one available)

The Diamond Sponsor will have maximum visibility at the IEMA Summit. The Diamond Sponsorship includes all the benefits of the Platinum Sponsorship,with the following added benefits:

• Opportunity to introduce speaker at a general session, with a five-minute speaking opportunity• Recognition on an individual, IEMA-provided banner displayed at Training Summit• Additional mobile app push notifications (four total) during the Summit• Half-page ad in IEMA’s July and August 2018 newsletters, which will be distributed to more than 1,000 public safety personnel and organizations

throughout the state. (Sponsorship fee must be paid by July 15, 2018, to meet printing deadlines.)• Opportunity to display vehicle(s)/equipment in exhibit area (53’ maximum footprint. Other restrictions may apply.)

Other Sponsorship Opportunities:If you have a suggestion for a possible sponsorship option not listed here, please contact Julie Pfeifer at [email protected] to discuss.

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Exhibitor Booth OpportunitiesExhibits are located in the Main Hall of the Bank of Springfield Center. Exhibit spaces are 10 feet wide by 10 feet deep. The BOS Center has WiFi building-wide,but if you require a hard line Internet hook-up, you may order directly through the BOS Center at your expense. Please note that all general sessions, breaks andthe Vendor Networking Event will take place in the Main Hall to ensure our sponsors and exhibitors receive maximum exposure.

Exhibitors may select their preferred booth on a first-come, first-served basis. IEMA reserves the right to move exhibits if needed.

Exhibitor Benefits:

� • Ability to create a profile to highlight your company on IEMA’s Summit Registration website and mobile app� • Opportunity to network with Summit attendees during the Tuesday evening Vendor Networking and Hors d'oeuvres Reception� • 8-foot table with skirting � • Two chairs� • Electrical Hook-up � • WiFi Internet Access

Exhibit Space Fees: Early Bird Rate Rate after July 15, 2018

Corporate Booth $600 $800Not-for-Profit Booth $300 $500Educational Institution Booth $300 $500Mutual Aid Organization Booth $300 $500

Giveaways and Prize Donation

Notify us if you plan to provide a prize, and we will work with you on announcements.

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Tentative Exhibitor Booth Layout

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REGISTRATION DESK FOOD &DRINKS

FOOD &DRINKS

ELEVATORS LOBBY DOORSLOBBY DOORS

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Company/Organization Name:___________________________________

Primary Contact Name: ________________________________________

Street Address:______________________________________________

City: ________________________________ State _______Zip _______

Contact E-mail: ______________________________________________

Contact Phone Number: _______________________________________

Names and cell numbers of personnel on-site during Summit:

__________________________________________________________

__________________________________________________________

__________________________________________________________

Type of Sponsorship or Exhibitor Opportunity (e.g., exhibit booth, silver

sponsor, etc.):

__________________________________________________________

__________________________________________________________

Brief Description of Exhibit (e.g., what the exhibit contains,

handouts/giveaways, etc.):

__________________________________________________________

__________________________________________________________

__________________________________________________________

__________________________________________________________

Please note that this form must be submitted withpayment to confirm an exhibitor space or sponsorship.In addition, please indicate your top three preferencesfor booth location below.

#1_________ #2_________ #3_________

o I agree to the Terms and Conditions outlined on page 9.

__________________________________ _______________________EXHIBITOR/SPONSOR DATE

__________________________________ _______________________IEMA DATE

Check or money order should be made payable to the Illinois EmergencyManagement Agency. Credit cards accepted. Send payment and signedRegistration Form to:

Illinois Emergency Management AgencyAttn: Julie Pfeifer

2200 South Dirksen ParkwaySpringfield, IL 62703

Please contact Julie Pfeifer at

[email protected] or

217-557-4760 with any questions.

TRAININGSUMMITSEPT. 4-6

2018

Exhibitor/Sponsor Registration Form

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Exhibitor/Sponsor Terms and ConditionsPayment: Exhibitor spaces and sponsorships areconfirmed upon receipt of signed Registration Form andpayment. For sponsorships with limited availability (i.e.,Diamond, Platinum and Gold), sponsorship is awarded toentity whose check is received first. Any exhibit space orsponsorship not paid in full by Aug. 15, 2018, will becancelled.

Check or money order should be made payable to theIllinois Emergency Management Agency. Send paymentand signed Registration Form to:

Illinois Emergency Management AgencyAttn: Julie Pfeifer2200 South Dirksen ParkwaySpringfield, IL 62703

The sponsor/exhibitor will be responsible for paying theBOS Center directly for any other charges thesponsor/exhibitor may incur during the Summit.

LodgingSponsors are responsible for their own hotel and travelarrangements. Sponsors may book a room in the blockreserved for the IEMA Summit. More information is comingsoon.

Cancellations/Refunds Upon receipt of payment by IEMA, no refunds will be givenregardless of attendance or cancellation.

Company LogosLogos must be submitted in a high resolution JPEGformat. No other formats will be accepted. IEMA mustreceive your logo by Aug. 15, 2018, to be included inprinting. Logos should be sent electronically toExhibitor/Sponsor Contact: [email protected]

BannersSponsors providing a pop-up banner to be displayedduring the Summit should drop them off at the registrationdesk no later than 10 a.m. on Tuesday, Sept. 4. IEMA staffwill arrange for banners to be displayed.

NoiseLoudspeakers, phonographs (recordings), sound movies,video projectors or megaphones must not interfere withadjoining exhibits. Movies or video projectors must bepositioned so as not to interfere with other sponsors oraisle space, and operation of such equipment mustconform to rules of the Bank of Springfield Center.

Important Dates and DeadlinesTo maximize your IEMA Summit sponsorship, sponsorsshould note all deadlines associated with the Summit. Alist of important dates and deadlines will be listed on thewebsite and emailed to confirmed sponsors. All dates aresubject to change. The pre-planning contact for eachsponsor will be notified of changes in advance withreasonable notice to respond; however, missedsubmission deadlines will result in loss of benefits oropportunities.

LiabilitySponsor agrees to assume the legal responsibility for anydeath or injuries to persons or damages to property arisingout of negligent actions by Sponsor and its employees inconjunction with the subject matter of this Agreement.IEMA agrees to assume legal responsibility for any deathor injuries to persons or damages to property arising outof negligent actions by IEMA and its employees inconjunction with the subject matter of this Agreement.Further, neither Party shall be responsible for personalinjury, or other property damage or loss, except thatresulting from its own negligence or the negligence of itsofficers, employees, or others for whom the Party is legallyresponsible. Nothing herein shall be construed to waiveany other legal defenses or immunities.

Subletting SpaceSubletting, sharing, allocation, partnering or any othersimilar arrangement of space is prohibited. A Sponsor mayneither assign, allocate, nor apportion the whole or anypart of space allotted, or display any goods other thanthose manufactured or distributed by the Sponsor in the

regular course of the Sponsor’s business, nor permit anyrepresentative of any other firm to solicit business, takeorders or reside in the Sponsor’s space. The featuring ofnames or advertisements of non-exhibiting firms orbusinesses will not be permitted.

EndorsementNothing in this Agreement nor any activities under thisAgreement shall represent an endorsement of anyproducts of Sponsor by IEMA or the State of Illinois.

Term and TerminationThis agreement shall commence date of final executionand end at the conclusion of the Summit. Either Party shallhave the right to terminate this Agreement at any time bygiving written notice of the termination to all Parties to theAgreement.

Interpretation and ModificationThis Agreement embodies the entire agreement of theParties, and there are no other representations, promises,agreements, conditions or understandings, either oral orwritten, between them other than are set forth herein. Anydispute regarding this agreement shall be construed inaccordance with and is subject to the laws and rules ofthe State of Illinois. IEMA reserves the right to interpret,change or modify these terms and conditions at any timeas deemed appropriate to improve and preserve theintegrity of the Summit and the safety of Summit attendeesand sponsors. IEMA reserves the right to approve and/orreject all banners, displays, exhibits, or literature of anykind that are reasonably considered inappropriate.

Printed by the Authority of the State of Illinois IOCI18-0248 11-17 Web