2018 Budget Presentation Department of Code Enforcement ...
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2018 Budget Presentation Department of Code Enforcement & Animal Care & Control September 6, 2017 TABLE OF CONTENTS DIVISION DETAIL ............................................................................................................... 2‐46 600‐1201 CODE ENFORCEMENT & 600‐1208 RENTAL UNIT INSPECTION ............................ 2‐19 600‐1207 ANIMAL CARE &CONTROL ......................................................................................... 20‐32 219 UNSAFE BUILDING .................................................................................................................... 33‐43 221 LANDLORD REGISTRATION...................................................................................................... 44‐46 POWERPOINT PRESENTATION .................................................................................. 47‐68
Transcript of 2018 Budget Presentation Department of Code Enforcement ...
2018BudgetPresentation
DepartmentofCodeEnforcement
&
AnimalCare&ControlSeptember6,2017
TABLEOFCONTENTS
DIVISIONDETAIL...............................................................................................................2‐46
600‐1201CODEENFORCEMENT&600‐1208RENTALUNITINSPECTION............................2‐19600‐1207ANIMALCARE&CONTROL.........................................................................................20‐32219UNSAFEBUILDING....................................................................................................................33‐43221LANDLORDREGISTRATION......................................................................................................44‐46
POWERPOINTPRESENTATION..................................................................................47‐68
City of South Bend, Indiana 2018 Budget
Department 600-1201 - Code Enforcement & 600-1208 - Rental Unit Inspection
Fund Type Enterprise Control City Funds
2017 2018 Budget2015 2016 Amended 06/30/17 Proposed Forecast Variance %
Actual Actual Budget Actual Budget 2019 2020 2021 2022 2017-2018 ChangeRevenue
Licenses & Permits 11,153 17,171 20,000 9,250 17,500 - - - - (2,500) -13%Charges for Services 286,879 246,395 123,083 83,410 110,500 110,500 110,500 110,500 110,500 (12,583) -10%Fines, Forfeitures, and Fees 108,391 156,610 280,000 42,864 276,000 279,000 282,000 285,000 288,000 (4,000) -1%Donations - - - - - - - - - - - Other Income 199 8,725 2,183 1,697 - - - - - (2,183) -100%Transfers In 2,033,776 1,481,100 1,438,451 719,226 168,891 1,653,982 1,755,626 1,777,065 1,796,440 (1,269,560) -88%
Total Revenue 2,440,398 1,910,001 1,863,717 856,446 572,891 2,043,482 2,148,126 2,172,565 2,194,940 (1,290,826) -69%
Expenditures by TypePersonnel
Salaries & Wages 609,905 630,823 736,855 331,208 846,046 861,636 920,867 937,853 955,128 109,191 15%Fringe Benefits 255,551 297,203 354,117 153,031 414,205 426,151 453,880 457,125 460,424 60,088 17%
Total Personnel 865,456 928,026 1,090,972 484,239 1,260,251 1,287,787 1,374,747 1,394,977 1,415,553 169,279 16%
Supplies 56,213 27,242 47,842 13,204 58,025 61,763 60,375 63,575 64,375 10,183 21%
Services & ChargesProfessional Services 69,360 51,754 17,273 3,904 15,000 15,000 15,000 15,000 15,000 (2,273) -13%Printing & Advertising 14,157 9,526 16,500 6,198 16,500 16,500 17,000 17,500 18,000 - 0%Utilities - - - - - - - - - - - Education & Training 5,391 1,325 19,554 4,894 19,500 19,600 20,400 20,400 20,400 (54) 0%Travel 1,346 - 1,900 7 3,000 3,400 3,000 3,000 3,000 1,100 58%Repairs & Maintenance 615,462 34,657 40,000 21,281 50,800 52,000 51,800 51,800 51,800 10,800 27%Other Interfund Allocations 30,207 128,839 216,222 108,114 297,288 302,539 302,539 302,539 302,539 81,066 37%Debt Service
Principal - 14,309 31,284 11,275 55,893 72,026 97,787 96,451 96,451 24,609 79%Interest & Fees - 1,110 2,346 911 4,546 26,255 7,366 8,710 8,710 2,200 94%
Grants & Subsidies - - - - - - - - - - - Insurance 10,452 8,772 11,454 5,730 43,012 43,012 43,012 43,012 43,012 31,558 276%Transfers Out - - - - - - - - - - - Other Services & Charges 71,027 181,847 130,031 34,112 141,825 143,600 155,100 155,600 156,100 11,794 9%
Total Services & Charges 817,402 432,139 486,564 196,427 647,364 693,932 713,004 714,012 715,012 160,800 33%
Capital - 70,285 - - - - - - - - -
Total Expenditures 1,739,071 1,457,692 1,625,378 693,870 1,965,640 2,043,482 2,148,126 2,172,565 2,194,940 340,262 21%
Net Surplus / (Deficit) 701,327 452,309 238,339 162,577 (1,392,749) - - - -
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
This portion of the fund comprises revenues and expenditures for Code Enforcement. While some revenues are derived from fees for processing abandoned vehicles and Ordinance Violations, the vast majority comes from a transfer from the Economic Development Income Tax (EDIT) Fund 408. The mission of Code Enforcement is to ensure a safe and clean community by upholding and enforcing the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. Code Enforcement not only cites neglected properties through our team of inspectors, we also pursue citizens complaints, partner with volunteer neighborhood associations for neighborhood clean ups, and work directly through community outreach programs to enrich the neighborhoods of our community. The Rental Unit Inspection division (600-1208) will be conducting property inspections and issuing a license for all rental properties in the City. All properties will be required to meet the minimum standards for the safety of the occupants.
Excluding the 2016 encumbrance rollovers for outstanding purchase orders (which show as the amended budget for 2017), the effective change is an increase of $171,322, once you back out the new Rental Unit Inspection divison 600-1208 (revenue $30K, expenses $180K). The increase in the 2018 budget is from a net of the following changes: $112,624 increase in Allocations (IT $80,471, Liability Insurance $31,500, and Central Stores $1,900); $36,300 increase in Personnel expenditures (approximately $25,800 for the 2% increase to non bargaining salary ordinance increases and $10,500 for other personnel benefit and taxes); $6,400 increase in Supplies primarily due to St Joseph County's 125% increase in document recording fees of $5,000 ($11 per page to $25 per page) and antipated fuel increase of $1,500; with a net increase in Contractual expenses of approximately $14,700 (primarily due to auto repair and maintenance and capital lease purchase of a few new vehicles).
The 2018 revenue budget is substantially lower due to the reduced amount transferred in from the EDIT Fund (408). The transfer in was reduced in 2018 since the Consolidated Building Fund (600) has substantial cash reserves, well exceeding the cash reserve target based on the City's cash reserve policy.
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City of South Bend, Indiana 2018 Budget
Department 600-1201 - Code Enforcement & 600-1208 - Rental Unit Inspection
Accomplishments, Goals, KPI's2017 Accomplishments & Outcomes
- -
- - - -
- - -
2018 Department Goals & Objectives and Linkage to City Results
- - - - - - -
- -
Key Performance Indicators (KPI's)
Measure TypeLong Term
Goal2016
Actual2017
Estimated2018
Target - Effectiveness 75% 62% 65% 70% - Effectiveness 75% 37% 32% 45% - Outcome 35% 8% 10% 24% - Effectiveness 8 N/A 2 6 - Technology Completed N/A 2,500 5,000
Types: output, efficiency, effectiveness, quality, outcome, technology
2018 Significant Changes/Challenges/Opportunities
- - -
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Percentage of environmental accounts receivables collected
Percentage of environmental issues cleaned by owner
(Good Government) To purge and scan all active housing cases into the case management software, Accela
(Good Government) Continue to build outreach programs
(Good Government) To scan documents and utilize an electronic document storage system
Outreach and networking opportunities (#per month)Office files purged, scanned, and archived
Transitioning to having the 311 Call Center field phone calls for Code EnforcementMoving funding from DCI to the Unsafe Building Fund (219) to fund the demolition of +/- 20 vacant and abandoned properties in 2018With our office being fully staffed we can once again we are able to start back on the Vacant and Abandoned Registration as well as other programs.
Purging and scanning files, to free up floor and office space to allow for more work stations for part-time employees, interns, or volunteer staff
Percentage of housing issues repaired by owner
(Good Government) Resume the collections process for past due invoices and dedicate more staff time to special assessments
(Good Government) Translate current flyers to Spanish
(Basics are Easy) A goal of a minimum of two outreach events/community contacts/meetings per month, this number is projected to increase (Good Government) Train staff to be more efficient and provide training opportunities to advance their skills
Hired a new Deputy Director and filled the position of Executive Assistant.
Continued the process of moving our housing files to Accela
Continued to improve our processes to be more efficient
Extensive list was developed and implemented to track training for office staff and inspectorsAchieved full staffing levels (office staff and inspectors)
(Economic Development) Compile a database of resources to assist people in need who don't have the means to address code enforcement violations
We started using the software called Accela in April 2017 for our housing case management. We are experiencing issues, however we are working towards getting the issues resolved.
Inspectors and staff attended training on: meth lab identification and safety, dog fighting identification and safety training, dealing with difficult people, and stress management
Completed our first full year of using Accela for environmental cases. We are experiencing minimal issues with the program.
Working with Innovation and Technology to improve the Landlord Registration user portal
(Good Government) To purge closed housing files, and then store in archives
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City of South Bend, Indiana 2018 Budget
Department 600-1201 - Code Enforcement & 600-1208 - Rental Unit Inspection
Staffing (Full-Time Employees only)
2017 20182016 Amended 06/30/17 Proposed Forecast
Position (* New title or additional position) Actual Budget Actual Budget 2019 2020 2021 2022
Non-BargainingCode Enforcement (600-1201)
Director of Code Enforcement 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Deputy Dir of Code Enforcement 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Exec Admin Assistant 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Administrative Asst 2.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 Code Inspector 6.0 6.0 6.0 6.0 6.0 6.0 6.0 6.0 Code Inspector - Senior 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 Hearing Secretary 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Data Analyst * 1.0 1.0 1.0 - - - - - Director of Financial Services * 1.0 1.0 1.0 - - - - - Operations Analyst * - - - 1.0 1.0 1.0 1.0 1.0
Rental Unit Inspection (600-1208)Code Inspector (Rental License Insp.) - - - 2.0 2.0 3.0 3.0 3.0
Total Non-Bargaining 16.0 17.0 17.0 18.0 18.0 19.0 19.0 19.0
Bargaining
Total Bargaining - - - - - - - -
Total Full-Time Employees 16.0 17.0 17.0 18.0 18.0 19.0 19.0 19.0
Explain Significant Staffing Changes Below:The Data Analyst will be retitled Operations Analyst to better reflect the job duties of this employee. The Director fo Financial Services will be paid out of the Department of Administration & Finance in the General Fund (101-0401) starting in 2018.
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tC
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f Sou
th B
end
Exp
endi
ture
s
9/1/
17 1
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m
9
2017
2017
2017
6/30
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2018
2015
2016
Orig
inal
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ded
YTD
YTD
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osed
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UNT
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TDE
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endi
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9/1/
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10
2017
2017
2017
6/30
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2018
2015
2016
Orig
inal
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ded
YTD
YTD
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osed
ACCO
UNT
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ity o
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th B
end
Exp
endi
ture
s
9/1/
17 1
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m
11
2017
2017
2017
6/30
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2018
2015
2016
Orig
inal
Amen
ded
YTD
YTD
Prop
osed
ACCO
UNT
NUMB
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TDE
SCRI
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NAc
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men
tC
ity o
f Sou
th B
end
Exp
endi
ture
s
9/1/
17 1
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m
12
2017
2017
2017
6/30
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2018
2015
2016
Orig
inal
Amen
ded
YTD
YTD
Prop
osed
ACCO
UNT
NUMB
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TDE
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endi
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s
9/1/
17 1
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13
2017
2017
2017
6/30
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2018
2015
2016
Orig
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ded
YTD
YTD
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osed
ACCO
UNT
NUMB
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19
City of South Bend, Indiana 2018 Budget
Department 600-1207 - Animal Care & Control
Fund Type Enterprise Control City Funds
2017 2018 Budget2015 2016 Amended 06/30/17 Proposed Forecast Variance %
Actual Actual Budget Actual Budget 2019 2020 2021 2022 2017-2018 ChangeRevenue
Licenses & Permits 56,572 57,717 59,270 34,718 63,650 64,200 64,850 65,600 66,250 4,380 7%Charges for Services - 450 200 150 - - - - - (200) -100%Fines, Forfeitures, and Fees 530 454 - - - - - - - - - Donations 1,027 1,522 4,000 - 3,500 3,500 3,500 3,500 3,500 (500) -13%Other Income 60 356 6,500 175 6,500 6,500 6,500 6,500 6,500 - 0%Transfers In 629,368 629,368 728,865 364,433 820,662 909,138 860,372 892,761 908,068 91,797 13%
Total Revenue 687,557 689,867 798,835 399,476 894,312 983,338 935,222 968,361 984,318 95,477 12%
Expenditures by TypePersonnel
Salaries & Wages 336,284 327,146 343,973 172,044 383,146 390,393 397,785 405,324 413,014 39,173 11%Fringe Benefits 161,933 173,255 198,166 94,024 208,495 215,803 222,899 230,252 237,869 10,329 5%
Total Personnel 498,217 500,401 542,139 266,068 591,641 606,196 620,684 635,576 650,883 49,502 9%
Supplies 37,558 27,279 37,517 27,864 53,580 53,850 53,950 54,550 54,550 16,063 43%
Services & ChargesProfessional Services 23,082 11,596 23,873 7,303 11,500 11,500 11,500 11,500 11,500 (12,373) -52%Printing & Advertising 71 901 1,000 160 750 750 750 750 750 (250) -25%Utilities 25,927 31,956 30,500 15,983 31,400 31,400 31,400 31,400 31,400 900 3%Education & Training - - - 495 - - - - - - - Travel 414 - - - - - - - - - - Repairs & Maintenance 15,243 25,267 19,000 14,153 22,700 23,950 24,000 24,050 24,100 3,700 19%Other Interfund Allocations 6,903 45,748 102,052 51,024 115,215 115,215 115,215 115,215 115,215 13,163 13%Debt Service
Principal 631 970 8,228 507 16,483 31,450 46,485 61,828 61,828 8,255 100%Interest & Fees 125 246 930 - 2,179 3,353 4,965 6,618 6,618 1,249 134%
Grants & Subsidies - - - - - - - - - - - Insurance 5,160 4,992 4,578 2,292 4,474 4,474 4,474 4,474 4,474 (104) -2%Transfers Out - - - - - - - - - - - Other Services & Charges 22,761 22,851 20,700 8,834 20,100 21,200 21,800 22,400 23,000 (600) -3%
Total Services & Charges 100,317 144,527 210,861 100,750 224,801 243,292 260,589 278,236 278,885 13,940 7%
Capital - - - - 80,000 80,000 - - - 80,000 -
Total Expenditures 636,092 672,207 790,517 394,682 950,022 983,338 935,222 968,361 984,318 159,505 20%
Net Surplus / (Deficit) 51,465 17,660 8,318 4,794 (55,710) - - - -
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
This portion of the fund comprises revenues and expenditures for Animal Care & Control. While some revenues are derived from fees for animal control activities, the vast majority comes from a transfer from the Economic Development Income Tax (EDIT) Fund 408. South Bend Animal Care & Control's mision is to enforce animal welfare laws regarding animal cruelty and neglect per City, State, and Federal regulations. Animal Care & Control responds to animal related complaints, manage and facilitate a fully fiunctioning adoption center & animal shelter, particpate and organize community outreach events to promote and educate the public on animal welfare issues.
Revenues are projected to go up in 2018 based on the increase in services provided as a result of an increase in animal pick ups. Excluding the 2016 encumbrance rollovers for outstanding purchase orders (which shows as amended budget for 2017) the effective change is an increase of $175,901. Significant changes in personnel of $49,502 are reflected by the net allocation of Excutive salaries being charged to Animal Care & Control ($15,400), 2% increase in wages ($11,000 for 2017 & 2018, 2017 not updated), with other salary changes for the 2018 budget impacted by not adjusting down the actual versus salary cap ($9,800). Other personnel increases are for benefits and taxes: $2,997 FICA, $3,601 PERF and $3,661 Health Insurance for a total of $10,300.With $3,000 increase in permanent part time. Significant changes in supplies are driven by a $16,000 increase for Institutional and Medical Supplies, $1,000 increase for animal feed, $1380 in fuel, and $1,300 for supplies purchased through Central Stores (i.e kitty litter, disinfectant, and sanitizer) . Whereas the significant changes in Services & Charges are due from an increase in allocation for IT ($9,472), Admin ($1,142), and Central Stores ($2,916) for a total increase of $13,530; with an additional increase of $9,600 for a 2017 capital lease to purchase a new box truck . With the final impact on the 2018 budget to cash flow the purchase of a new box truck to replace the old animal control vans which have become uinreliable and expensive to maintain, $80,000 per truck based upon the 2017 lease purchase.
20
City of South Bend, Indiana 2018 Budget
Department 600-1207 - Animal Care & Control
Accomplishments, Goals, KPI's2017 Accomplishments & Outcomes
-
- -
-
- Achieved full staffing levels at the shelter - -
2018 Department Goals & Objectives and Linkage to City Results
- - - -
- -
Key Performance Indicators (KPI's)
Measure TypeLong Term
Goal2016
Actual2017
Estimated2018
Target - Outcome 500 289 368 400 - Outcome 100 215 232 175 - Effectiveness 25% 15% 17% 20% - Effectiveness 50% 29% 43% 50% - Effectiveness 100 unknown 1,196 1,500 - Outcome 2,000 2,244 2,584 2,200
Types: output, efficiency, effectiveness, quality, outcome, technology
2018 Significant Changes/Challenges/Opportunities
- - -
-
Created a better relationship with the animal control commission for setting cases for animal ordinance violations
Added a fourth animal control officer and reduced internal office staff by one person for that transitionContinue to reduce euthanasia numbers for the shelter
Animal Control officers and staff attended: meth lab identification and safety, dog fighting identification and safety training, and stress management training.
Changed how we processed animals coming in to the shelter by vaccinating them upon entry, therefore reducing the chance of disease spreading within the shelter and the animal community
Transitioning to having the 311 Call Center field phone calls for Animal Care & Control, still having some issues but the knowledge base articles will improve that relationship
(Good Government ) Tweak and finalize PetPoint usage/dispatching software and case management
(Good Government ) Design a "fast track" system to move animals through to the adoption process faster to help overcome hold times and lessen the amount of time an animal is cared for at the Animal Care & Control facility
(Good Government ) Develop more partnerships regarding animal welfare enforcement within the community while strengthening current ones(Basics are Easy) Improve accessibility and ease of government with online licensing and adoption applications(Good Government ) Partner with area businesses and agencies to offer more resources to residents to ease compliance of animal ordinances
(Good Government ) Continue to reduce euthanasia rates and increase adoption/rescue rates
Adoptions per yearNumber of bite cases serviced by Animal Care & Control, per yearPercentage of animals returned to ownerPercentage of animals sent to rescue/rehabAnimal Welfare Alert Notices/Citations IssuedAnimal intake numbers
Potential changes to the ordinance could increase intake numbersIncreased intake numbers are a challenge due to limited housing at the facility
Many opportunities to partner more with DTSB and the Venues, Parks & Arts Department to intertwine South Bend Animal Care & Control into city functions
Finding the resources to increase the turn around on spay/neuters in order to increase adoption rate
21
City of South Bend, Indiana 2018 Budget
Department 600-1207 - Animal Care & Control
Staffing (Full-Time Employees only)
2017 20182016 Amended 06/30/17 Proposed Forecast
Position (* New title or additional position) Actual Budget Actual Budget 2019 2020 2021 2022
Non-BargainingAnimal Care & Control (600-1207)
Shelter Manager 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Asst Shelter Manager 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Animal Control Officer 3.0 3.0 4.0 4.0 4.0 4.0 4.0 4.0 Animal Control Assistant 3.0 3.0 2.0 2.0 2.0 2.0 2.0 2.0
Total Non-Bargaining 8.0 8.0 8.0 8.0 8.0 8.0 8.0 8.0
Bargaining
Total Bargaining - - - - - - - -
Total Full-Time Employees 8.0 8.0 8.0 8.0 8.0 8.0 8.0 8.0
Explain Significant Staffing Changes Below:There are no significant personnel changes.
22
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PET
ADOP
TION
FEES
16,5
00$8
5DO
GS;
$65
CATS
-AP
PROX
.11
0AD
OPTI
ONS
16,5
00
600-
1207
-321
.06-
40PI
CKUP
FEES
772
785
3,00
03,
000
240
200
1,50
0
LEVE
LTE
XTTE
XTAM
T02
UNWA
NTED
PET
PICK
UP1,
500
$20
PER
ANIM
AL-
BASE
DON
THRE
EYE
ARAV
GOF
$1,4
131,
500
600-
1207
-321
.06-
45PE
TMI
CRO
CHIP
PING
4,08
13,
230
2,50
03,
500
2,98
02,
560
3,75
0
LEVE
LTE
XTTE
XTAM
T02
MICR
OCHI
PPIN
G-
$20
EACH
ANIM
AL3,
750
3,75
0
600-
1207
-321
.06-
50VE
TERI
NARI
ANEX
PENS
ES1,
389
1,91
22,
000
2,00
01,
377
1,11
72,
200
LEVE
LTE
XTTE
XTAM
T02
REIM
BURS
EMEN
TFO
RIN
-HOU
SEVA
CCIN
ATIO
NSAN
DSH
OTS
2,20
02,
200
600-
1207
-321
.06-
55PE
TEU
THAN
ASIA
960
420
2,00
02,
000
4040
1,00
0
LEVE
LTE
XTTE
XTAM
T
600-
1207
Ani
mal
Car
e &
Con
trol
City
of S
outh
Ben
dR
even
ue
9/1/
17 1
:52p
m
23
2017
2017
2017
6/30
/17
2018
2015
2016
Orig
inal
Amen
ded
YTD
YTD
Esti
mate
dAC
COUN
TNU
MBER
ACCO
UNT
DESC
RIPT
ION
Actu
alAc
tual
Budg
etBu
dget
Actu
alAc
tual
Reve
nue
02EU
THAN
ASIA
-$2
0PE
RAN
IMAL
1,00
020
15/2
016/
2017
YTD
AVG
($56
8)1,
000
600-
1207
-321
.06-
60AN
IMAL
SURR
ENDE
RS8,
896
8,75
07,
000
7,00
04,
535
3,92
08,
100
LEVE
LTE
XTTE
XTAM
T02
SURR
ENDE
RFE
ES$2
0PE
RAN
IMAL
8,10
020
15/2
016/
2017
YTD
AVG
($8,
870)
8,10
0
600-
1207
-321
.06-
65CR
EMAT
ION
076
60
170
166
166
500
LEVE
LTE
XTTE
XTAM
T02
CREM
ATIO
N50
050
0
600-
1207
-321
.06-
70DO
NATI
ONS
975
1,52
24,
000
4,00
00
03,
500
LEVE
LTE
XTTE
XTAM
T02
DONA
TION
S-
2015
/201
6/20
17YT
DAV
G($1
,000
)3,
500
3,50
0
600-
1207
-321
.06-
75CH
ICKE
NCO
OP0
280
00
00
060
0-12
07-3
21.5
0-10
VARI
OUS
880
570
010
010
010
00
600-
1207
-321
.60-
10RA
BIES
SPEC
IMIN
PREP
045
00
200
150
150
0--
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
--*
57,5
4759
,689
54,5
0063
,470
41,9
6434
,868
67,1
50
600-
1207
-351
.30-
00MI
SCCO
LLEC
TION
SRE
VENU
E53
045
40
00
00
LEVE
LTE
XTTE
XTAM
T02
MISC
REVE
NUE
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
*53
045
40
00
00
600-
1207
-360
.00-
00MI
SCEL
LANE
OUS
REVE
NUE
6033
36,
500
6,50
017
517
56,
500
LEVE
LTE
XTTE
XTAM
T02
MISC
REVE
NUE
6,50
06,
500
600-
1207
-360
.51-
00IN
SURA
NCE
REIM
BURS
EMEN
T0
230
00
00
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
*60
356
6,50
06,
500
175
175
6,50
0
600-
1207
-367
.00-
00DO
NATI
ONPR
IVAT
ESO
URCE
S52
00
00
00
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
600-
1207
Ani
mal
Car
e &
Con
trol
City
of S
outh
Ben
dR
even
ue
9/1/
17 1
:52p
m
24
2017
2017
2017
6/30
/17
2018
2015
2016
Orig
inal
Amen
ded
YTD
YTD
Esti
mate
dAC
COUN
TNU
MBER
ACCO
UNT
DESC
RIPT
ION
Actu
alAc
tual
Budg
etBu
dget
Actu
alAc
tual
Reve
nue
*52
00
00
00
600-
1207
-392
.00-
00IN
TERF
UND
OPER
.TR
ANSF
ER62
9,36
862
9,36
872
8,86
572
8,86
536
4,43
336
4,43
382
0,66
2
LEVE
LTE
XTTE
XTAM
T02
INTE
RFUN
DTR
ANSF
ERFO
RAN
IMAL
CONT
ROL
820,
662
TRAN
SFER
FROM
ACCT
#408
-120
7-41
5.50
-02
820,
662
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
*62
9,36
862
9,36
872
8,86
572
8,86
536
4,43
336
4,43
382
0,66
2
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
**AN
IMAL
CONT
ROL
687,
557
689,
867
789,
865
798,
835
406,
572
399,
476
894,
312
600-
1207
Ani
mal
Car
e &
Con
trol
City
of S
outh
Ben
dR
even
ue
9/1/
17 1
:52p
m
25
2017
2017
2017
6/30
/17
2018
2015
2016
Orig
inal
Amen
ded
YTD
YTD
Prop
osed
ACCO
UNT
NUMB
ERAC
COUN
TDE
SCRI
PTIO
NAc
tual
Actu
alBu
dget
Budg
etAc
tual
Actu
alEx
pend
itur
es
600-
1207
-415
.10-
01RE
GULA
RWA
GES
319,
901
305,
891
326,
187
326,
187
191,
036
164,
643
362,
340
LEVE
LTE
XTTE
XTAM
T02
.35
DIRE
CTOR
(SPL
ITW/
CODE
)28
,629
.35
DEP
DIR
(SPL
ITWI
THCO
DE)
26,7
751
SHEL
TER
MANA
GER
51,4
161
ASST
SHEL
TER
MANA
GER
43,2
974
ANIM
ALCO
NTRO
LOF
FICE
RS(4
X35
,458
.26)
141,
833
2AN
IMAL
CONT
ROL
ASSI
STAN
TS(2
X35
,195
)70
,390
ADJ
TOAC
TUAL
(O)
362,
340
600-
1207
-415
.10-
03SE
ASON
AL&
INTE
RNS
3,20
56,
398
03,
550
3,52
73,
527
060
0-12
07-4
15.1
0-04
EXTR
AAN
DOV
ERTI
ME5,
631
7,94
24,
000
450
00
4,00
0
LEVE
LTE
XTTE
XTAM
T02
OVER
TIME
4,00
04,
000
600-
1207
-415
.10-
09PE
RMAN
ENT
PART
-TIM
E7,
547
6,91
513
,786
13,7
865,
332
3,87
316
,806
LEVE
LTE
XTTE
XTAM
T02
2KE
NNEL
ASSI
STAN
TS,
32HR
S/WK
,(1
EXCL
SUMM
ER)
16,8
0616
,806
600-
1207
-415
.11-
01FI
CA-
REGU
LAR
24,9
8624
,451
26,3
1426
,314
14,5
8012
,552
29,3
11
LEVE
LTE
XTTE
XTAM
T02
$383
,146
*7.
65%
29,3
1129
,311
600-
1207
-415
.11-
04PE
RF-
REGU
LAR
36,4
5935
,128
36,9
8136
,981
21,3
9618
,440
40,5
82
LEVE
LTE
XTTE
XTAM
T02
$362
,340
X11
.2%
40,5
8240
,582
600-
1207
-415
.11-
07UN
EMPL
OYME
NTCO
MP88
744
286
086
00
00
LEVE
LTE
XTTE
XTAM
T02
NOT
APPL
ICAB
LEFO
R20
1860
0-12
07-4
15.1
1-08
HEAL
THIN
SURA
NCE
97,9
8311
2,30
413
2,99
113
2,99
173
,635
62,5
5213
6,65
2
LEVE
LTE
XTTE
XTAM
T02
LTD
836
8.7
FTE
X96
HEAL
THIN
SURA
NCE
PER
EMPL
OYEE
135,
270
8.35
FTE
X$1
6,20
0
600-
1207
Ani
mal
Car
e &
Con
trol
City
of S
outh
Ben
dE
xpen
ditu
res
9/1/
17 1
:52p
m
26
2017
2017
2017
6/30
/17
2018
2015
2016
Orig
inal
Amen
ded
YTD
YTD
Prop
osed
ACCO
UNT
NUMB
ERAC
COUN
TDE
SCRI
PTIO
NAc
tual
Actu
alBu
dget
Budg
etAc
tual
Actu
alEx
pend
itur
es
.35
INS
REBA
TEX
$1,5
6054
613
6,65
2
600-
1207
-415
.11-
09LI
FEIN
SURA
NCE
993
930
1,02
01,
020
565
480
1,04
4
LEVE
LTE
XTTE
XTAM
T02
8.7
FTE
X$5
.00
X24
PERI
ODS
1,04
41,
044
600-
1207
-415
.11-
12AU
TOAL
LOWA
NCE
500
00
00
00
600-
1207
-415
.11-
18FL
EX.
SPEN
DING
ACCO
UNT
00
00
00
906
LEVE
LTE
XTTE
XTAM
T02
S/B
ACCT
11.2
9PR
ENTA
LLE
AVE
906
-$3
62,3
40X
.25%
906
600-
1207
-415
.11-
24CE
LLPH
ONE
ALLO
WANC
E12
50
00
00
0--
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
--*
PERS
ONNE
LSE
RVIC
ES49
8,21
750
0,40
154
2,13
954
2,13
931
0,07
126
6,06
859
1,64
1
600-
1207
-415
.21-
02PR
INT
SHOP
2,19
725
830
030
049
3560
0
LEVE
LTE
XTTE
XTAM
T02
ADDI
TION
ALPR
INT
COST
600
600
600-
1207
-415
.21-
03C.
S.OF
FICE
SUPP
LIES
601
1,84
050
077
576
676
61,
500
LEVE
LTE
XTTE
XTAM
T02
CENT
RAL
SUPP
LIES
-PAP
ER-H
OUSE
HOLD
PROD
UCT
1,50
01,
500
600-
1207
-415
.21-
04OT
HER
OFFI
CESU
PPLI
ES52
723
71,
200
925
892
837
1,50
0
LEVE
LTE
XTTE
XTAM
T02
MISC
.SU
PPLI
ES1,
500
1,50
0
600-
1207
-415
.21-
05SM
ALL
OFFI
CEEQ
UIPM
ENT
350
00
9085
850
600-
1207
-415
.22-
01CE
NTRA
LSE
RVIC
EGA
SOLI
NE5,
310
4,29
56,
250
6,25
02,
865
2,61
07,
630
LEVE
LTE
XTTE
XTAM
T02
3,05
2GA
LLON
S,$2
.50
PER
GAL
7,63
07,
630
600-
1207
-415
.22-
05UN
IFOR
MS1,
003
2,15
280
01,
210
957
886
1,60
0
LEVE
LTE
XTTE
XTAM
T
600-
1207
Ani
mal
Car
e &
Con
trol
City
of S
outh
Ben
dE
xpen
ditu
res
9/1/
17 1
:52p
m
27
2017
2017
2017
6/30
/17
2018
2015
2016
Orig
inal
Amen
ded
YTD
YTD
Prop
osed
ACCO
UNT
NUMB
ERAC
COUN
TDE
SCRI
PTIO
NAc
tual
Actu
alBu
dget
Budg
etAc
tual
Actu
alEx
pend
itur
es
02UN
IFOR
MS1,
600
1,60
0
600-
1207
-415
.22-
06FE
ED55
648
500
500
00
1,50
0
LEVE
LTE
XTTE
XTAM
T02
FEED
1,50
01,
500
600-
1207
-415
.22-
20IN
STIT
UTIO
NAL
&ME
DICA
L23
,844
16,8
9620
,000
20,6
4923
,117
18,1
9636
,000
LEVE
LTE
XTTE
XTAM
T02
VACC
INES
,DI
SEAS
ETE
STS,
MED
SUPP
LIES
,DA
RTS
36,0
00EX
CLUD
ESRA
BIES
TEST
ING
36,0
00
600-
1207
-415
.22-
21CL
EANI
NGSU
PPLI
ES17
213
40
00
00
600-
1207
-415
.22-
24OT
HER
OPER
ATIN
GSU
PPLI
ES15
81,
131
500
500
1,13
974
850
0
LEVE
LTE
XTTE
XTAM
T02
OTHE
RSU
PPLI
ES50
050
0
600-
1207
-415
.23-
20SM
ALL
TOOL
S&
EQUI
PMEN
T1,
801
02,
000
5,31
83,
367
3,36
72,
000
LEVE
LTE
XTTE
XTAM
T02
SMAL
LTO
OLS
&EQ
UIPM
ENT
2,00
02,
000
600-
1207
-415
.23-
99OT
HER
R&M
SUPP
LIES
1,03
928
81,
000
1,00
057
133
475
0
LEVE
LTE
XTTE
XTAM
T02
R&M
SUPP
LIES
750
750
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
*SU
PPLI
ES37
,558
27,2
7933
,050
37,5
1733
,808
27,8
6453
,580
600-
1207
-415
.31-
06OT
HER
PROF
ESSI
ONAL
SVCS
18,7
573,
039
3,00
03,
000
2,06
71,
933
2,50
0
LEVE
LTE
XTTE
XTAM
T02
MONT
HLY
PEST
CONT
ROL,
CARP
ETS
CLEA
NING
2,50
02,
500
600-
1207
-415
.31-
09VE
TERI
NARY
EXPE
NSES
4,32
58,
557
9,00
020
,873
7,53
45,
556
9,00
0
LEVE
LTE
XTTE
XTAM
T02
MED
TREA
TMEN
TFO
RSI
CK/I
NJUR
EDAN
IMAL
STH
AT9,
000
600-
1207
Ani
mal
Car
e &
Con
trol
City
of S
outh
Ben
dE
xpen
ditu
res
9/1/
17 1
:52p
m
28
2017
2017
2017
6/30
/17
2018
2015
2016
Orig
inal
Amen
ded
YTD
YTD
Prop
osed
ACCO
UNT
NUMB
ERAC
COUN
TDE
SCRI
PTIO
NAc
tual
Actu
alBu
dget
Budg
etAc
tual
Actu
alEx
pend
itur
es
ARE
PICK
EDUP
BYSB
ACC
STAF
F;SP
AYIN
GAN
DNE
UTER
ING
OFAD
OPTA
BLE
ANIM
ALS
9,00
0
600-
1207
-415
.31-
39CO
LLEC
TION
AGEN
CYEX
PENS
E0
00
018
7-18
7-0
600-
1207
-415
.31-
70AD
MFE
EAL
LOCA
TION
022
,356
24,8
5824
,858
14,4
9712
,426
26,0
00
LEVE
LTE
XTTE
XTAM
T02
ADMI
NAL
LOCA
TION
26,0
0026
,000
600-
1207
-415
.31-
71CE
NTRA
LST
ORES
ALLO
CATI
ON2,
973
3,03
62,
967
2,96
71,
729
1,48
25,
883
LEVE
LTE
XTTE
XTAM
T02
FIXE
DCO
STAL
LOCA
TION
FOR
CENT
RAL
STOR
E5,
883
5,88
3
600-
1207
-415
.31-
73PR
INT
SHOP
ALLO
CATI
ON0
1,62
02,
611
2,61
11,
526
1,30
82,
244
LEVE
LTE
XTTE
XTAM
T02
PRIN
TSH
OPAL
LOCA
TION
2,24
42,
244
600-
1207
-415
.31-
7531
1CA
LLCE
NTER
ALLO
C0
14,9
920
00
00
600-
1207
-415
.31-
76IT
ALLO
CATI
ON0
00
00
081
,088
LEVE
LTE
XTTE
XTAM
T02
2018
FIXE
DCO
STAL
LOCA
TION
#781
,088
IT,
INNO
VATI
ON,
&GI
S(2
017
RATE
-$7
1,61
6)81
,088
600-
1207
-415
.32-
02PO
STAG
E1,
477
1,03
22,
000
2,00
080
569
41,
500
LEVE
LTE
XTTE
XTAM
T02
POST
AGE
1,50
01,
500
600-
1207
-415
.32-
04TE
LEPH
ONE
5,05
94,
787
5,00
05,
000
1,76
01,
261
5,00
0
LEVE
LTE
XTTE
XTAM
T02
11PH
ONE
AT$2
0EA
CHPL
USDA
TASE
RVIC
EFO
R4
IPAD
5,00
05,
000
600-
1207
-415
.32-
21TR
AVEL
-MI
LEAG
E31
40
00
00
060
0-12
07-4
15.3
2-23
TRAV
EL-
HOTE
L10
00
00
00
060
0-12
07-4
15.3
3-03
PROM
OTIO
NAL
7190
11,
000
1,00
016
016
075
0
LEVE
LTE
XTTE
XTAM
T
600-
1207
Ani
mal
Car
e &
Con
trol
City
of S
outh
Ben
dE
xpen
ditu
res
9/1/
17 1
:52p
m
29
2017
2017
2017
6/30
/17
2018
2015
2016
Orig
inal
Amen
ded
YTD
YTD
Prop
osed
ACCO
UNT
NUMB
ERAC
COUN
TDE
SCRI
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NAc
tual
Actu
alBu
dget
Budg
etAc
tual
Actu
alEx
pend
itur
es
02BI
LLBO
ARD
COST
,OUT
REAC
HON
THE
BUS
750
750
600-
1207
-415
.34-
02LI
ABIL
ITY
INSU
RANC
E5,
160
4,99
24,
578
4,57
82,
674
2,29
24,
474
LEVE
LTE
XTTE
XTAM
T02
COST
ALLO
CATI
ONFO
RLI
ABIL
ITY
INSU
RANC
E4,
474
4,47
4
600-
1207
-415
.35-
01EL
ECTR
IC16
,214
16,8
2213
,000
13,0
008,
419
6,76
414
,400
LEVE
LTE
XTTE
XTAM
T02
ELEC
TRIC
ITY
FOR
SBAC
CLO
CATE
DAT
521
ECLI
PSE
14,4
0014
,400
600-
1207
-415
.35-
02GA
S3,
478
3,32
26,
500
6,50
02,
645
2,57
36,
000
LEVE
LTE
XTTE
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GAS
FOR
SBAC
CLO
CATE
DAT
521
ECLI
PSE
6,00
06,
000
600-
1207
-415
.35-
03TR
ASH
REMO
VAL
04,
914
4,70
04,
700
3,80
12,
788
4,70
0
LEVE
LTE
XTTE
XTAM
T02
TRAS
HRE
MOVA
L4,
700
4,70
0
600-
1207
-415
.35-
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TER
6,23
56,
898
6,30
06,
300
5,47
53,
857
6,30
0
LEVE
LTE
XTTE
XTAM
T02
WATE
R&
SEWE
RFO
RSB
ACC
LOCA
TED
AT52
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LIPS
E6,
300
6,30
0
600-
1207
-415
.36-
01BU
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M0
9,72
15,
000
4,32
556
564,
800
LEVE
LTE
XTTE
XTAM
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BUIL
DING
REPA
IRS
4,80
04,
800
600-
1207
-415
.36-
02OF
FICE
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M1,
243
591
1,00
01,
000
772
707
1,00
0
LEVE
LTE
XTTE
XTAM
T02
OFFI
CEEQ
UIPM
ENT
REPA
IR1,
000
1,00
0
600-
1207
-415
.36-
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TOEQ
UIPM
ENT
R&M
13,9
6914
,332
12,0
0012
,675
12,8
4912
,670
16,0
00
LEVE
LTE
XTTE
XTAM
T
600-
1207
Ani
mal
Car
e &
Con
trol
City
of S
outh
Ben
dE
xpen
ditu
res
9/1/
17 1
:52p
m
30
2017
2017
2017
6/30
/17
2018
2015
2016
Orig
inal
Amen
ded
YTD
YTD
Prop
osed
ACCO
UNT
NUMB
ERAC
COUN
TDE
SCRI
PTIO
NAc
tual
Actu
alBu
dget
Budg
etAc
tual
Actu
alEx
pend
itur
es
02AU
TOMO
TIVE
EQUI
PMEN
TRE
PAIR
16,0
0016
,000
600-
1207
-415
.36-
04CO
MPUT
EREQ
UIP
R&M
3,93
03,
744
71,6
1671
,616
41,7
7635
,808
060
0-12
07-4
15.3
6-06
RADI
OEQ
UIP
R&M
3162
31,
000
1,00
072
072
090
0
LEVE
LTE
XTTE
XTAM
T02
RADI
OEQ
UIPM
ENT
900
900
600-
1207
-415
.37-
11CA
PITA
LLE
ASE
PRIN
CIPA
L63
197
08,
200
4,22
867
950
716
,483
LEVE
LTE
XTTE
XTAM
T02
COPI
ERLE
ASE
#137
1,09
520
17CH
EV3/
4TO
N4X
4W/
BOX
15,3
8816
,483
600-
1207
-415
.37-
12CA
PITA
LLE
ASE
INTE
REST
125
246
902
930
00
2,17
9
LEVE
LTE
XTTE
XTAM
T02
COPI
ERLE
ASE
#137
121
2017
CHEV
3/4
TON
4X4
W/BO
X2,
058
2,17
9
600-
1207
-415
.39-
12SE
CURI
TY88
157
31,
000
2,50
02,
100
1,00
390
0
LEVE
LTE
XTTE
XTAM
T02
ALAR
MMO
NITO
RING
900
900
600-
1207
-415
.39-
39BA
NKCR
EDIT
CARD
CHAR
GES
670
670
700
700
478
415
700
LEVE
LTE
XTTE
XTAM
T02
SERV
ICE
FEE
FOR
CRED
ITCA
RDMA
CHIN
E70
070
0
600-
1207
-415
.39-
70ED
UCAT
ION
&TR
AINI
NG0
00
500
495
495
0
LEVE
LTE
XTTE
XTAM
T02
EDUC
ATIO
NAN
DTR
AIIN
G60
0-12
07-4
15.3
9-88
CREM
ATIO
NSE
RVIC
ES14
,291
15,7
8912
,000
12,0
006,
341
5,46
212
,000
LEVE
LTE
XTTE
XTAM
T02
CREM
ATIO
NSE
RVIC
ES12
,000
12,0
00
600-
1207
-415
.39-
89MI
SCCH
ARGE
S&
SVCS
383
00
2,00
01,
374
00
LEVE
LTE
XTTE
XTAM
T
600-
1207
Ani
mal
Car
e &
Con
trol
City
of S
outh
Ben
dE
xpen
ditu
res
9/1/
17 1
:52p
m
31
2017
2017
2017
6/30
/17
2018
2015
2016
Orig
inal
Amen
ded
YTD
YTD
Prop
osed
ACCO
UNT
NUMB
ERAC
COUN
TDE
SCRI
PTIO
NAc
tual
Actu
alBu
dget
Budg
etAc
tual
Actu
alEx
pend
itur
es
02MI
SC--
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
--*
OTHE
RSE
RVIC
ES&
CHAR
GES
100,
317
144,
527
198,
932
210,
861
120,
545
100,
750
224,
801
600-
1207
-415
.43-
09MA
TERI
AL&
EQUI
PMEN
T0
00
00
080
,000
LEVE
LTE
XTTE
XTAM
T02
BOX
TRUC
KFO
RAN
IMAL
PICK
UP80
,000
PRIC
ING
BASE
DON
2017
LEAS
E/PU
RCHA
SEOF
THE
SAME
80,0
00
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
*CA
PITA
L0
00
00
080
,000
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
**AN
IMAL
CONT
ROL
636,
092
672,
207
774,
121
790,
517
464,
424
394,
682
950,
022
600-
1207
Ani
mal
Car
e &
Con
trol
City
of S
outh
Ben
dE
xpen
ditu
res
9/1/
17 1
:52p
m
32
City of South Bend, Indiana 2018 Budget
Fund 219 - Unsafe Building
Fund Type Special Revenue Control City Funds
2017 2018 Budget2015 2016 Amended 06/30/17 Proposed Forecast Variance %
Actual Actual Budget Actual Budget 2019 2020 2021 2022 2017-2018 ChangeRevenue
Charges for Services - 237,962 254,218 63,995 199,500 205,500 208,500 211,500 214,500 (54,718) -22%Fines, Forfeitures, and Fees - 146,831 50,500 29,846 61,000 63,000 65,000 67,000 69,000 10,500 21%Interest Earnings - - - - - - - - - - - Other Income - - - - - - - - - - - Transfers In - 755,180 579,757 289,879 648,273 650,700 652,407 656,272 658,303 68,516 12%
Total Revenue - 1,139,973 884,475 383,720 908,773 919,200 925,907 934,772 941,803 24,298 3%
Expenditures by TypePersonnel
Salaries & Wages - 167,266 172,618 85,991 190,001 196,341 198,659 201,012 203,400 17,383 10%Fringe Benefits - 90,997 100,918 49,609 104,906 109,864 113,137 116,533 120,057 3,988 4%
Total Personnel - 258,263 273,536 135,601 294,907 306,205 311,796 317,544 323,457 21,371 8%
Supplies - 16,547 24,959 8,913 26,450 27,425 27,950 28,475 29,000 1,491 6%
Services & ChargesProfessional Services - 39,785 48,000 23,078 48,000 48,000 48,000 50,000 50,000 - 0%Printing & Advertising - - - - - - - - - - - Education & Training - - - - - - - - - - - Travel - - - - - - - - - - - Repairs & Maintenance - 252,975 309,500 120,984 314,500 312,100 312,600 313,100 313,600 5,000 2%Other Interfund Allocations - - 32,616 16,308 31,481 31,970 32,061 32,153 32,246 (1,135) -3%Insurance - 98,280 39,146 19,572 26,435 26,500 26,500 26,500 26,500 (12,711) -32%Transfers Out - - - - - - - - - - - Other Services & Charges - 104,888 174,989 56,235 167,000 167,000 167,000 167,000 167,000 (7,989) -5%
Total Services & Charges - 495,928 604,251 236,176 587,416 585,570 586,161 588,753 589,346 (16,835) -3%
Capital - - - - - - - - - - -
Total Expenditures - 770,738 902,746 380,690 908,773 919,200 925,907 934,772 941,803 6,027 1%
Net Surplus / (Deficit) - 369,235 (18,271) 3,030 - - - - -
Beginning Cash Balance - - 371,735 353,464 353,464 353,464 353,464 353,464 Cash ReserveCash Adjustments - 2,500 - - - - - - Ending Cash Balance - 371,735 353,464 353,464 353,464 353,464 353,464 353,464 Cash Reserves Target - 192,685 225,687 227,193 229,800 231,477 233,693 235,451
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
25% of Annual expenditures
The Unsafe Building Fund was established in 2016 to receive fines and fees related to Indiana's Unsafe Building law. The expenses incurred for board-ups, demolitions, ordinance violation abatements, and other related services are recorded here. The Unsafe Building Fund is an extension of the Department of Code Enforcement and shares the same mission to ensure a safe and clean community by upholding and enforcing the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. Code Enforcement not only cites neglected properties through its team of inspectors, it also pursues citizens' complaints, partners with volunteer neighborhood associations for neighborhood clean-ups, and works directly through community outreach programs to enrich the City of South Bend's neighborhoods.
Excluding the 2016 encumbrance rollovers for outstanding purchase orders (which shows as amended budget for 2017), the effective change for the 2018 budget is an increase of approximately $14,016. The increase in 2018 budget is from a net of the following changes: -$14,000 drop in allocations and liability insurance, +$21,300 increase in personnel services (consisting of an increase in seasonal help for the alley cutback program of +$12,120, increase in health insurance of +$2,600, +$5,200 for 2% increase in non bargaining and teamsters contract, and +$1,400 in other related personnel taxes and benefits), +$5,000 increase for auto repair and maintenance, and +$1,500 increase in supplies.
33
City of South Bend, Indiana 2018 Budget
Fund 219 - Unsafe Building
Accomplishments, Goals, KPI's2017 Accomplishments & Outcomes
- - -
-
- - - -
2018 Department Goals & Objectives and Linkage to City Results
- - - - - - - - - - - - - - -
Key Performance Indicators (KPI's)
Measure TypeLong Term
Goal2016
Actual2017
Estimated2018
Target - Efficiency 14 14 14 14 - Effectiveness 95% 90% 92% 95% - Effectiveness 12 5 6 8 - - - -
Types: output, efficiency, effectiveness, quality, outcome, technology
2018 Significant Changes/Challenges/Opportunities
-
- - - - - - - -
Average number of days from inspector's request for abatement to completed Percentage of billable vs non‐billable abatements Increase the number of volunteer driven neighborhood clean-ups
We need to work with residents to stop uncontrolled dumping in alleys and on vacant lots.
We have doubled the number of tires we have picked up over the last two years, cleaning up close to 10,000 tires a year. We need to figure out ways to deter the dumping of tires. Also, we hope to find a way to identify the businesses or the people doing this.
NEAT Crew attended training on meth lab identification and safety, as well as stress managementContinued to work with Code Inspectors to distribute trash bags and gloves to the homeless in order to keep the City cleanAdded a summer part-time crew to perform cut backs of trees and brush in the alleys and around street signs. Due to staffing, it began slow but the program is now advancing.
Looking to purchase 2 new four wheel drive pickup trucks before winter to assist the NEAT crew in cleaning the thirteen bridges they hovel and maintain
(Basics are Easy) Work with the Department of Safety & Risk to ensure that the crew is working in the safest possible manner every day(Good Government) Dedicate the lighting loader, twice a month, to collect all tires that are dumped in the alleys
(Good Government) Work with the NEAT Crew to become more efficient in scheduling abatements
(Basics are Easy) Continue to build better partnerships with City departments(Basics are Easy) The Deputy Director will work with neighborhood associations and businesses to promote more neighborhood clean-ups
(Basics are Easy) Provide the NEAT Crew with training opportunities, as available
34
City of South Bend, Indiana 2018 Budget
Fund 219 - Unsafe Building
Staffing (Full-Time Employees only)
2017 20182016 Amended 06/30/17 Proposed Forecast
Position (* New title or additional position) Actual Budget Actual Budget 2019 2020 2021 2022
Non-BargainingSuperintendent II 1.0 - - - - - - - Superintendent IV * - 1.0 1.0 1.0 1.0 1.0 1.0 1.0
Total Non-Bargaining 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0
BargainingDriver 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Operator III 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0
Total Bargaining 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0
Total Full-Time Employees 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0
Explain Significant Staffing Changes Below:* Title change
35
2017
2017
2017
6/30
/17
2018
2015
2016
Orig
inal
Amen
ded
YTD
YTD
Esti
mate
dAC
COUN
TNU
MBER
ACCO
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DESC
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alAc
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UNSA
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17,7
4815
0,00
015
0,00
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19,1
3965
,000
LEVE
LTE
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2018
ENVI
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65,0
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Fund
219
- U
nsaf
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uild
ing
City
of S
outh
Ben
dR
even
ue
9/1/
17 1
1:04
am
36
2017
2017
2017
6/30
/17
2018
2015
2016
Orig
inal
Amen
ded
YTD
YTD
Esti
mate
dAC
COUN
TNU
MBER
ACCO
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tual
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0220
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BFI
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28,0
0028
,000
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
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*0
27,8
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25,0
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219-
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408-
1201
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8,27
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3
----
----
----
----
----
----
----
----
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*0
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**NE
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3
----
----
----
----
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***
UNSA
FEBU
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Fund
219
- U
nsaf
e B
uild
ing
City
of S
outh
Ben
dR
even
ue
9/1/
17 1
1:04
am
37
2017
2017
2017
6/30
/17
2018
2015
2016
Orig
inal
Amen
ded
YTD
YTD
Prop
osed
ACCO
UNT
NUMB
ERAC
COUN
TDE
SCRI
PTIO
NAc
tual
Actu
alBu
dget
Budg
etAc
tual
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alEx
pend
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UNSA
FEBU
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ND21
9-12
01-4
15.3
1-01
LEGA
LSE
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ES0
33,6
0048
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49,0
5023
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0048
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LEVE
LTE
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LEGA
LSE
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SAFE
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1201
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11,2
726,
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LEVE
LTE
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NFE
EAL
LOCA
TION
11,3
6111
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219-
1201
-415
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13SI
TEMO
WING
(PAR
KS)
012
9,86
616
4,00
016
4,00
053
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25,5
7416
4,00
0
LEVE
LTE
XTTE
XTAM
T02
2018
SITE
MOWI
NG:
BILL
EDTO
CODE
FROM
VPA
DEPT
164,
000
164,
000
219-
1201
-415
.36-
15GR
AFFI
TIRE
MOVA
L-
PARK
S0
70,8
9910
0,00
010
0,00
094
,754
65,5
4010
0,00
0
LEVE
LTE
XTTE
XTAM
T02
2018
GRAF
FITI
REMO
VAL
ASPE
RFOR
MED
BYVP
AFO
RCO
DE10
0,00
0-
REIM
BURS
EMEN
TFO
RAC
TUAL
EXPE
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219-
1201
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01RE
FNDS
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INDE
MNIT
IES
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00
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550
50
219-
1201
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89MI
SCCH
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S&
SVCS
08,
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0013
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6,23
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463
15,0
00
LEVE
LTE
XTTE
XTAM
T02
MISC
CHAR
GES
FOR
CODE
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AFE
BUIL
DING
15,0
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----
----
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----
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----
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272
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272
184,
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----
----
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ORHO
ODCO
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F.0
249,
475
338,
272
338,
272
184,
442
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795
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361
Fund
219
- U
nsaf
e B
uild
ing
City
of S
outh
Ben
dE
xpen
ditu
res
9/1/
17 1
1:04
am
38
2017
2017
2017
6/30
/17
2018
2015
2016
Orig
inal
Amen
ded
YTD
YTD
Prop
osed
ACCO
UNT
NUMB
ERAC
COUN
TDE
SCRI
PTIO
NAc
tual
Actu
alBu
dget
Budg
etAc
tual
Actu
alEx
pend
itur
es
219-
1209
-415
.10-
01RE
GULA
RWA
GES
047
,960
50,7
8150
,781
29,7
5425
,770
55,2
04
LEVE
LTE
XTTE
XTAM
T02
SUPE
RINT
ENDE
NTIV
-20
17OR
D$5
4,12
2X
1.02
%55
,204
ADJ
TOAC
TUAL
($0)
55,2
04
219-
1209
-415
.10-
02HO
URLY
WAGE
S0
115,
446
117,
202
114,
102
62,5
6956
,608
118,
042
LEVE
LTE
XTTE
XTAM
T02
TEAM
STER
S:1
DRIV
ER(3
8,41
8)38
,418
2OP
ERAT
ORII
I(2
X37
,565
)75
,130
PROF
ICIE
NCY
PAY:
($0.
60/H
RX
2080
X3)
3,74
4AT
TEND
ANCE
BONU
S:75
0CA
LC'D
AS:
MISS
0DA
YS:
$250
EACH
MISS
1DA
Y:$1
50MI
SS2
DAYS
:$1
00MI
SS3
ORMO
REDA
YS:
$011
8,04
2
219-
1209
-415
.10-
03SE
ASON
AL&
INTE
RNS
00
02,
000
1,98
084
812
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LEVE
LTE
XTTE
XTAM
T02
2SE
ASON
ALPT
@$1
0.10
/HR,
15WE
EKS,
40HR
S/WK
12,1
2012
,120
219-
1209
-415
.10-
04EX
TRA
AND
OVER
TIME
03,
110
4,08
54,
085
1,11
51,
115
4,08
5
LEVE
LTE
XTTE
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T02
OVER
TIME
ASOC
CASI
ONAL
LYRE
QUIR
ED4,
085
4,08
5
219-
1209
-415
.10-
06SP
ECIA
LPA
YS0
055
090
090
090
055
0
LEVE
LTE
XTTE
XTAM
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LONG
EVIT
YPA
Y:55
01
EE,
20YR
S:$3
50(D
RIVE
R)1
EE,
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S:$2
00(1
EQUI
POP
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550
219-
1209
-415
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TIVI
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00
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021
9-12
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GULA
R0
12,3
1913
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13,2
057,
056
6,26
114
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LEVE
LTE
XTTE
XTAM
T02
TOTA
LWA
GES
X7.
65%
(193
,530
X.0
765)
14,8
0514
,805
Fund
219
- U
nsaf
e B
uild
ing
City
of S
outh
Ben
dE
xpen
ditu
res
9/1/
17 1
1:04
am
39
2017
2017
2017
6/30
/17
2018
2015
2016
Orig
inal
Amen
ded
YTD
YTD
Prop
osed
ACCO
UNT
NUMB
ERAC
COUN
TDE
SCRI
PTIO
NAc
tual
Actu
alBu
dget
Budg
etAc
tual
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alEx
pend
itur
es
219-
1209
-415
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04PE
RF-
REGU
LAR
018
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19,3
3319
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10,5
669,
452
19,8
66
LEVE
LTE
XTTE
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T02
TOTA
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LL-T
IME
WAGE
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11.2
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72,6
18X
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)19
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-PE
RFCI
VIL
CITY
:11
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$55,
204
=$6
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-PE
RFTE
AMST
ERS:
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%$1
22,1
66=
$13,
683
19,8
66
219-
1209
-415
.11-
05PE
RF-
UNIO
N0
02,
589
2,58
996
987
91,
832
LEVE
LTE
XTTE
XTAM
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TEAM
STER
SCO
NTRA
CT:
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2,16
6X
1.5%
)1,
832
1,83
2
219-
1209
-415
.11-
07UN
EMPL
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MP0
231
432
432
00
0
LEVE
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25%
-NA
FOR
2018
219-
1209
-415
.11-
08HE
ALTH
INSU
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E0
57,9
8462
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62,5
8435
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31,2
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LEVE
LTE
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THAN
DLT
DHE
ALTH
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X$1
6,20
064
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LTD:
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219-
1209
-415
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09LI
FEIN
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048
048
048
027
024
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0
LEVE
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LIFE
INSU
RANC
E:4
X12
048
048
0
219-
1209
-415
.11-
10CL
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NCE
049
90
00
00
219-
1209
-415
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24CE
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E0
420
420
420
245
210
420
LEVE
LTE
XTTE
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420
420
219-
1209
-415
.11-
27JO
BRE
ADIN
ESS
ALLO
WANC
E0
01,
275
1,27
51,
275
1,27
51,
275
LEVE
LTE
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JOB
READ
INES
S:$4
25PE
RTE
AMST
ER(3
X42
5)1,
275
1,27
5
219-
1209
-415
.11-
29PA
RENT
ALLE
AVE
00
00
00
444
LEVE
LTE
XTTE
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T
Fund
219
- U
nsaf
e B
uild
ing
City
of S
outh
Ben
dE
xpen
ditu
res
9/1/
17 1
1:04
am
40
2017
2017
2017
6/30
/17
2018
2015
2016
Orig
inal
Amen
ded
YTD
YTD
Prop
osed
ACCO
UNT
NUMB
ERAC
COUN
TDE
SCRI
PTIO
NAc
tual
Actu
alBu
dget
Budg
etAc
tual
Actu
alEx
pend
itur
es
02.2
5%OF
$177
,370
.46
444
444
219-
1209
-415
.11-
99OT
HER
FRIN
GEBE
NEFI
TS0
400
600
600
00
600
LEVE
LTE
XTTE
XTAM
T02
PER
TEAM
STER
CONT
RACT
600
600
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
*PE
RSON
NEL
SERV
ICES
025
8,26
327
3,53
627
3,53
615
2,65
313
5,60
129
4,90
7
219-
1209
-415
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02PR
INT
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08
00
00
021
9-12
09-4
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ICE
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012
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19,1
5919
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6,21
05,
518
19,5
00
LEVE
LTE
XTTE
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FUEL
COST
S19
,500
19,5
00
219-
1209
-415
.22-
05UN
IFOR
MS0
1,53
91,
300
1,30
061
561
51,
400
LEVE
LTE
XTTE
XTAM
T02
UNIF
ORMS
(CIN
TAS)
1,40
01,
400
219-
1209
-415
.22-
20IN
STIT
UTIO
NAL
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700
00
00
219-
1209
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055
0
LEVE
LTE
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MEDI
CAL/
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0
219-
1209
-415
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24OT
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OPER
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ES0
2,36
24,
000
4,00
03,
086
2,78
05,
000
LEVE
LTE
XTTE
XTAM
T02
MISC
SUPP
LIES
FOR
NEAT
CREW
5,00
05,
000
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
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----
----
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*SU
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16,5
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8,91
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219-
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00
20,7
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12,0
8910
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18,6
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LEVE
LTE
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NAL
LOC
FOR
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CREW
18,6
9118
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219-
1209
-415
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71CE
NTRA
LST
ORES
ALLO
CATI
ON0
035
735
721
018
01,
271
Fund
219
- U
nsaf
e B
uild
ing
City
of S
outh
Ben
dE
xpen
ditu
res
9/1/
17 1
1:04
am
41
2017
2017
2017
6/30
/17
2018
2015
2016
Orig
inal
Amen
ded
YTD
YTD
Prop
osed
ACCO
UNT
NUMB
ERAC
COUN
TDE
SCRI
PTIO
NAc
tual
Actu
alBu
dget
Budg
etAc
tual
Actu
alEx
pend
itur
es
LEVE
LTE
XTTE
XTAM
T02
CENT
RAL
STOR
ESAL
LOC
FOR
NEAT
CREW
1,27
11,
271
219-
1209
-415
.31-
73PR
INT
SHOP
ALLO
CATI
ON0
026
226
215
413
215
8
LEVE
LTE
XTTE
XTAM
T02
PRIN
TSH
OPAL
LOC
FOR
NEAT
CREW
158
158
219-
1209
-415
.34-
02LI
ABIL
ITY
INSU
RANC
E0
98,2
8039
,146
39,1
4622
,834
19,5
7226
,435
LEVE
LTE
XTTE
XTAM
T02
LIAB
ILIT
YIN
SURA
NCE
ALLO
CFO
RNE
ATCR
EW26
,435
-SA
FETY
AND
RISK
=$8
34-
WORK
COMP
=$2
5,60
1-
DECR
EASE
FROM
2017
OF$1
2,71
126
,435
219-
1209
-415
.36-
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ENT
R&M
052
,040
45,0
0045
,000
31,0
9729
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50,0
00
LEVE
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T02
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AUTO
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ENT
50,0
0050
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219-
1209
-415
.36-
06RA
DIO
EQUI
PR&
M0
170
500
500
4646
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CALI
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AND
HELD
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OS@
$15
EA50
0
219-
1209
-415
.39-
85LA
NDFI
LL0
93,4
0315
0,00
015
7,98
957
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49,7
8715
0,00
0
LEVE
LTE
XTTE
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T02
INCL
UDES
CART
AGE,
TIRE
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G15
0,00
015
0,00
0
219-
1209
-415
.39-
89MI
SCCH
ARGE
S&
SVCS
02,
560
2,00
02,
000
480
480
2,00
0
LEVE
LTE
XTTE
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T02
MISC
CHAR
GES
2,00
02,
000
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
*OT
HER
SERV
ICES
&CH
ARGE
S0
246,
453
257,
990
265,
979
124,
682
110,
382
249,
055
Fund
219
- U
nsaf
e B
uild
ing
City
of S
outh
Ben
dE
xpen
ditu
res
9/1/
17 1
1:04
am
42
2017
2017
2017
6/30
/17
2018
2015
2016
Orig
inal
Amen
ded
YTD
YTD
Prop
osed
ACCO
UNT
NUMB
ERAC
COUN
TDE
SCRI
PTIO
NAc
tual
Actu
alBu
dget
Budg
etAc
tual
Actu
alEx
pend
itur
es
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
**NE
ATCR
EW0
521,
263
556,
485
564,
474
287,
246
254,
895
570,
412
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
***
UNSA
FEBU
ILDI
NGFU
ND0
770,
738
894,
757
902,
746
471,
688
380,
690
908,
773
Fund
219
- U
nsaf
e B
uild
ing
City
of S
outh
Ben
dE
xpen
ditu
res
9/1/
17 1
1:04
am
43
City of South Bend, Indiana 2018 Budget
Fund 221 - Landlord Registration
Fund Type Special Revenue Control City Funds
2017 2018 Budget2015 2016 Amended 06/30/17 Proposed Forecast Variance %
Actual Actual Budget Actual Budget 2019 2020 2021 2022 2017-2018 ChangeRevenue
Licenses & Permits - 1,225 7,000 4,015 4,000 4,100 4,200 4,300 4,400 (3,000) -43%Charges for Services - - - - - - - - - - - Fines, Forfeitures, and Fees - - - - 2,000 2,250 2,500 2,750 3,000 2,000 - Interest Earnings - - - - - - - - - - - Other Income - - - - - - - - - - - Transfers In - - - - - - - - - - -
Total Revenue - 1,225 7,000 4,015 6,000 6,350 6,700 7,050 7,400 (1,000) -14%
Expenditures by Type
Supplies - - - - - - - - - - -
Services & ChargesProfessional Services - - - - - - - - - - - Printing & Advertising - - - - - - - - - - - Utilities - - - - - - - - - - - Repairs & Maintenance - - - - - - - - - - - Debt Service
Principal - - - - - - - - - - - Interest & Fees - - - - - - - - - - -
Transfers Out - - - - - - - - - - - Other Services & Charges - - 1,000 10 2,000 2,200 2,400 2,600 2,800 1,000 100%
Total Services & Charges - - 1,000 10 2,000 2,200 2,400 2,600 2,800 1,000 100%
Capital - - - - - - - - - - -
Total Expenditures - - 1,000 10 2,000 2,200 2,400 2,600 2,800 1,000 100%
Net Surplus / (Deficit) - 1,225 6,000 4,005 4,000 4,150 4,300 4,450 4,600
Beginning Cash Balance - - 1,225 7,225 11,225 15,375 19,675 24,125 Cash ReserveCash Adjustments - - - - - - - - Ending Cash Balance - 1,225 7,225 11,225 15,375 19,675 24,125 28,725 Cash Reserves Target - - - - - - - -
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
No reserve requirement
This fund accounts for the revenues and expenditures related to the Landlord Registration ordinance, enacted by the Common Council in 2016. The proceeds from the registration, $5 registration fee per year, will fund Code Enforcement's costs of the program. There is a penalty of $100 to $500 per landlord for failure to comply with the new ordinance. Any revenues from penalties will be used to subsidize the City's Curb & Sidewalk program.
Primary revenue for this account is generated by landlord registrations, with the majority of the revenue stream flowing in from September through February.
44
2017
2017
2017
6/30
/17
2018
2015
2016
Orig
inal
Amen
ded
YTD
YTD
Esti
mate
dAC
COUN
TNU
MBER
ACCO
UNT
DESC
RIPT
ION
Actu
alAc
tual
Budg
etBu
dget
Actu
alAc
tual
Reve
nue
LAND
LORD
REGI
STRA
TION
221-
1201
-351
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00MI
SCCO
LLEC
TION
SRE
VENU
E0
00
00
02,
000
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LTE
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T02
FINE
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DPE
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IES
FOR
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URE
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GIST
ERFO
R2,
000
THE
LAND
LORD
REGI
STRA
TION
PROG
RAM
2,00
0
221-
1201
-351
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10LA
NDLO
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ON0
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000
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035
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000
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46
9/6/2017
Department of Code Enforcement2018 Budget Presentation
Pete Buttigieg,Mayor of South Bend
Randy Wilkerson,Director of Code Enforcement
Tracy Skibins,Deputy Director of Code Enforcement
D e p a r t m e n t o f C o d e E n f o r c e m e n t
Mission & Vision Statements
The mission of the Department of Code Enforcement is to ensure a safe and clean environment by upholding and enforcing the ordinances of
the City of South Bend through education and communication.
Our vision is to be one of the premier code enforcement departments in the nation as a result of our core values and commitment to innovation.
Our core values are: Pride
Adaptability Service Integrity
47
9/6/2017
D e p a r t m e n t o f C o d e E n f o r c e m e n t
Department of Code Enforcement
The Department of Code Enforcement encompasses:
1. Neighborhood Code Enforcement (NCE)
2. Neighborhood Enforcement Action Team (NEAT Group)
3. South Bend Animal Care & Control (SBACC)
D e p a r t m e n t o f C o d e E n f o r c e m e n t
Department Expenditures
2016 Actual2017 Amended
Budget2018 Proposed
Budget
% Change, 2017 to
2018Personnel NCE 928,026$ 1,090,972$ 1,127,313$ 3%
ACC 500,401 542,139 591,641 9%NEAT 258,263 273,536 294,907 8%
1,686,690$ 1,906,647$ 2,013,861$ 6%Supplies NCE 27,242 47,842 54,200 13%
ACC 27,279 37,517 53,580 43%NEAT 16,547 24,959 26,450 6%
71,068$ 110,318$ 134,230$ 22%Services NCE 432,139 486,564 604,127 24%
ACC 144,527 210,861 224,801 7%NEAT 495,928 604,251 587,416 -3%
1,072,594$ 1,301,676$ 1,416,344$ 9%
GRAND TOTAL 2,830,352$ 3,318,641$ 3,564,435$ 7%
Total Services
Total Supplies
Total Personnel
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9/6/2017
D e p a r t m e n t o f C o d e E n f o r c e m e n t
Department Revenues
2016 Actual2017 Amended
Budget
2018 Proposed
Budget% Change
Abandoned Vehicles 28,296 16,000 20,500 28%Civil Penalties 129,938 200,000 200,000 0%Demolitions and Board-ups 224,223 90,000 84,500 -6%Environmental Cleanups 378,669 180,000 236,000 31%Landlord Registration 1,225 7,000 4,000 -43%Miscellaneous 19,447 10,000 6,000 -40%Ordinance Violations 15,950 70,000 70,000 0%
V&A Registration 17,171 20,000 17,500 -13%
Animal Care & Control 60,499 61,000 73,650 21%
Totals 875,418$ 654,000$ 712,150$ 9%
D e p a r t m e n t o f C o d e E n f o r c e m e n t
Department Revenues
49
9/6/2017
D e p a r t m e n t o f C o d e E n f o r c e m e n t
2017 Tickets Issued (through 7/31/2017)
Code Enforcement Ticket Type
Count Total Average
Failure to Clean 26 5,150$ 198$ Grass $250 417 104,250$ 250$
Grass - CE* $250 493 123,250$ 250$ Grass - CE* $500 892 446,000$ 500$ Litter - CE* $250 310 77,500$ 250$ Litter - CE* $500 96 48,000$ 500$
Miscellaneous 29 10,625$ 366$ Uncontrolled Dumping 12 4,950$ 413$ Vegetation - CE* $250 34 8,500$ 250$ Vegetation - CE* $500 29 14,500$ 500$
Yard Parking 2 100$ 50$ Subtotal Code
Enforcement Tickets2,340 842,825$ 360.18$
CE* = Continuous Enforcement Properties
SBACC Ticket Type Count Total AverageFailure to Register Pet 114 20,475$ 180$
Failure to Vaccinate 5 350$ 70$ Other 21 4,925$ 235$
Running at Large 25 4,375$ 175$ Subtotal SBACC
Tickets165 30,125$ 182.58$
Grand Total - Tickets Issued (Year Comparison)Jan - Jul 2016 602,025$ Jan - Jul 2017 872,950$
% Change 45%
D e p a r t m e n t o f C o d e E n f o r c e m e n t
Department Key Performance IndicatorsCITY
GOALTYPE
2016 ACTUAL
2017 ESTIMATED
2018 TARGET
LONG-TERM GOAL
NCE Percentage of environmental issues cleaned by owner. GG Effectiveness 62% 65% 70% 75%NCE Percentage of housing issues repaired by owner. GG Effectiveness 37% 32% 45% 75%NCE Percentage of environmental accounts receivables collected. BE Outcome 8% 10% 24% 35%NCE Number of outreach and networking opportunities per month. GG Effectiveness N/A 2 6 8NCE Number of office files purged, scanned and archived. GG Technology N/A 2500 5000 N/A
NEATAverage number of days from inspectors' request for abatement to completion. BE Efficiency
14 14 14 14
NEAT Percentage of billable vs non-billable abatements. GG Effectiveness 90% 92% 95% 95%NEAT Increase the number of volunteer driven neighborhood cleanups. GG Effectiveness 5 6 8 12SBACC Adoptions per year. GG Outcome 289 368 400 500SBACC Number of bite cases serviced by Animal Care & Control, per year. BE Outcome 215 232 175 100SBACC Percentage of animals returned to owner. GG Effectiveness 15% 17% 20% 25%SBACC Percentage of animals sent to rescue/rehab. GG Effectiveness 29% 43% 50% 50%SBACC Animal Welfare Alert Notices/Citations issued. GG Effectiveness N/A 1,196 1,500 1,000 SBACC Animal Intake number. GG Outcome 2,244 2,584 2,200 2,000
MEASURE
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9/6/2017
Neighborhood Code Enforcement
D e p a r t m e n t o f C o d e E n f o r c e m e n t
Neighborhood Code Enforcement Expenditures
2016 Actual2017 Amended
Budget2018 Proposed
Budget
% Change, 2017 to
2018
Personnel 928,026$ 1,090,972$ 1,127,313$ 3%Supplies 27,242$ 47,842$ 54,200$ 13%Services 432,139$ 486,564$ 604,127$ 24%
Total 1,387,407$ 1,625,378$ 1,785,640$ 10%
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9/6/2017
D e p a r t m e n t o f C o d e E n f o r c e m e n t
Neighborhood Code Enforcement Expenditures
D e p a r t m e n t o f C o d e E n f o r c e m e n t
Neighborhood Code Enforcement Revenues
2016 Actual2017
Amended Budget
2018 Proposed
Budget% Change
Abandoned Vehicles 28,296 16,000 20,500 28%Civil Penalties 129,938 200,000 200,000 0%Demolitions and Board-ups 224,223 90,000 84,500 -6%Landlord Registration 1,225 7,000 4,000 -43%Miscellaneous 19,447 10,000 6,000 -40%Ordinance Violations 15,950 70,000 70,000 0%V&A Registration 17,171 20,000 17,500 -13%
Total 436,250$ 413,000$ 402,500$ -3%
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9/6/2017
D e p a r t m e n t o f C o d e E n f o r c e m e n t
Neighborhood Code Enforcement Revenues
D e p a r t m e n t o f C o d e E n f o r c e m e n t
Neighborhood Code Enforcement Midyear Revenues
As of June 30, 2016
As of June 30, 2017
% Change
Abandoned Vehicles 11,632 15,431 33%Civil Penalties 15,147 35,199 132%Demolitions and Board-ups 69,906 46,123 -34%Landlord Registration * 4,035 100%Miscellaneous 7,348 3,419 -53%Ordinance Violations 14,925 5,943 -60%V&A Registration 10,752 9,250 -14%
Total 129,710$ 119,399$ -8%
* There were no Landlord Registrations processed before 6/30/2016
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9/6/2017
D e p a r t m e n t o f C o d e E n f o r c e m e n t
Neighborhood Code Enforcement Midyear Revenues
D e p a r t m e n t o f C o d e E n f o r c e m e n t
Neighborhood Code Enforcement Organizational ChartRandy Wilkerson, Director
Tracy Skibins, Deputy Director
Jim Wood, Senior Inspector
Stan Molenda, Inspector (PT)
Chris Pemberton, Inspector
Dena Criswell, Inspector
Ed Williams, Inspector
Jeff Katona, Inspector
John Helak, Inspector
Steve Meadows, Inspector
Tom Anderson, Inspector
Barb Chlebowski, Hearing Specialist
Jamie Smith, Administrative Assistant
Jen Early, Administrative Assistant
Kathy Eli, Administrative Assistant
Kenisha Wells, Office Assistant (PT)
Marlaina Johns, Operations Analyst
Shelby Nicolini, Executive Assistant
Head Count: 16 Full-Time, 2 Part-Time• 2 Full-Time Executives• 8 Full-Time Inspectors• 1 Part-Time Inspector• 6 Full-Time Office Staff• 1 Part-Time Office Staff
Change of Status:• “Data Analyst” to “Operations
Analyst”
54
9/6/2017
D e p a r t m e n t o f C o d e E n f o r c e m e n t
Landlord Registration
• 1,297 Registration Records• 4,711 Unique Property Addresses Registered• 1,313 Unique Owners Registered• Average of 4 properties registered per Owner
2017 registration information has allowed us to help South Bend Police and Fire Departments identify owners of LLC properties.
D e p a r t m e n t o f C o d e E n f o r c e m e n t
Neighborhood Code Enforcement 2017 Goals & Challenges
• Streamlined business licensing.
• Continued to improve operational efficiency.
• Improvements to Accela software.
• Created a “cutback crew” to address overgrown vegetation around street signs andalleyways.
• Continued to update our aging car fleet with mid-size pickup trucks to increasefunctionality of vehicles for inspectors.
• Continued to cross train staff.
• Regularly attended neighborhood and community meetings.
• Assessed condition of commercial structures in the city that are in disrepair and continueto seek solutions.
55
9/6/2017
D e p a r t m e n t o f C o d e E n f o r c e m e n t
Neighborhood Code Enforcement 2017 Accomplishments• Hired a new Deputy Director and filled the position of Executive Assistant. We are currently fully
staffed.
• Continued to transition to Accela software for processing housing cases.
• Pursued process improvements to be more efficient.
• Inspectors were trained on meth lab and dog fighting identification, as well as safety techniques.Newer staff members were trained on dealing with difficult people. Some staff were trained onstress management.
• Completed our first full year of using Accela software for processing all environmental violations.We are experiencing minimal issues with the software for environmental records.
• Began using Accela to process new housing violations in April 2017. We are working towardsresolving issues with the housing transition.
• Database created to track additional training completed by office staff and inspectors.
D e p a r t m e n t o f C o d e E n f o r c e m e n t
Neighborhood Code Enforcement 2018 Goals & Challenges• Transition all active housing cases from Naviline to Accela.
• Purge closed housing files and send to archives for storage.
• Establish electronic document storage system and begin scanning files.
• Resume collections on past due invoices and dedicate additional staff time to issuingspecial assessments.
• Continue to build community outreach programs. Meet our goal of two outreach,community contacts, or meetings per month.
• Translate current brochures to Spanish.
• Create database of resources available to people in need to help resolve CodeEnforcement issues.
• Continue providing additional training to staff to improve efficiency.
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9/6/2017
D e p a r t m e n t o f C o d e E n f o r c e m e n t
Neighborhood Code Enforcement 2018 Changes/Opportunities
• Transition to 311.
• Purge and scan files. This will allow us to free up floor space, rearrange work stations,create additional space for part-time employees, interns, or volunteer staff.
• Demolish approximately 20 Vacant and Abandoned Properties in 2018. The primaryfocus will be on fire damaged properties and properties beyond repair.
• Resume Vacant & Abandoned Property Registration now that we are fully staffed.
Neighborhood Enforcement Action Team
57
9/6/2017
D e p a r t m e n t o f C o d e E n f o r c e m e n t
NEAT Expenditures
2016 Budget2017 Amended
Budget2018 Proposed
Budget
% Change, 2017 to
2018
Personnel 258,263$ 273,536$ 294,907$ 8%Supplies 16,547$ 24,959$ 26,450$ 6%Services 495,928$ 604,251$ 587,416$ -3%
Total 770,738$ 902,746$ 908,773$ 1%
D e p a r t m e n t o f C o d e E n f o r c e m e n t
NEAT Expenditures
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9/6/2017
D e p a r t m e n t o f C o d e E n f o r c e m e n t
NEAT Revenues
Budgeted Revenues
Midyear Revenues
2016 Actual2017
Amended Budget
2018 Proposed
Budget% Change
Environmental Cleanups 378,669 180,000 236,000 31%Total 378,669 180,000$ 236,000$ 31%
As of June 30, 2016
As of June 30, 2017
% Change
Environmental Cleanups 247,503 115,698 -53%
Total 247,503$ 115,698$ -53%
D e p a r t m e n t o f C o d e E n f o r c e m e n t
NEAT 2018 Organizational Chart
Randy Wilkerson, Director
Tracy Skibins, Deputy Director
Angelo Logrande, Superintendent IV
Scott Jester, Driver
Alberto Jones, Operator III
Kyle Ross, Operator III
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9/6/2017
D e p a r t m e n t o f C o d e E n f o r c e m e n t
NEAT 2017 Goals & Challenges
• Updated aging fleet of pickup trucks from two wheel drive to fourwheel drive pickup trucks.
• Continued to cultivate relationships with other departments.
D e p a r t m e n t o f C o d e E n f o r c e m e n t
NEAT 2017 Accomplishments• NEAT Crew received training for: meth lab identification, safety techniques, and
stress management.
• Continued to work with Code Enforcement Inspectors to distribute trash bags andgloves to the homeless to help keep their areas clean.
• Created a part-time summer crew to trim trees and brush blocking alleyways andstreet signs.
• Our two new 4-wheel drive pickup trucks should be delivered before winter to help inremoving snow from the thirteen bridges we shovel and maintain.
60
9/6/2017
D e p a r t m e n t o f C o d e E n f o r c e m e n t
NEAT 2018 Goals & Challenges
• Participate in additional neighborhood cleanups, as available.
• Continue to cultivate relationships with other departments.
• Work with Safety and Risk to ensure that work is being performed in the safest waypossible.
• Twice a month dedicate the lightning loader collecting dumped tires.
• Provide additional training to the crew, as available.
• Continue to improve efficiency.
D e p a r t m e n t o f C o d e E n f o r c e m e n t
NEAT 2018 Changes/Opportunities
• Brainstorm ways to deter the dumping of tires. Over the past two years, thenumber of dumped tires has continued to increase – nearly doubling.
• Work with residents to deter uncontrolled dumping.
61
9/6/2017
South Bend Animal Care & Control
D e p a r t m e n t o f C o d e E n f o r c e m e n t
SBACC Mission & Vision Statements
The mission of Animal Care and Control is to promote and educate the public on the humane treatment of animals and to foster respect, understanding and compassion
for all creatures while ensuring that all city residents adhere to City, State and Federal laws.
Our vision is to enhance the lives of the residents of South Bend through responsible and respectful pet ownership.
Our core values are: Humanity Empathy
Approachability
62
9/6/2017
D e p a r t m e n t o f C o d e E n f o r c e m e n t
SBACC Expenditures
2016 Actual2017
Amended Budget
2018 Proposed
Budget
% Change 2017-2018
Personnel 500,401 542,139 591,641 9%Supplies 27,279 37,517 53,580 43%Services 144,527 210,861 224,801 7%
TOTAL 672,207$ 790,517$ 870,022$ 10%
D e p a r t m e n t o f C o d e E n f o r c e m e n t
SBACC Expenditures
63
9/6/2017
D e p a r t m e n t o f C o d e E n f o r c e m e n t
SBACC Budgeted Revenues2016 Actual
2017 Amended
Budget
2018 Proposed
Budget
% Change 2017-2018
19,375$ 17,000$ 20,200$ 19%200 1,000 400 -60%
4,685 3,000 9,500 217%
16,744 13,000 16,500 27%
785 3,000 1,500 -50%3,230 2,500 3,750 50%1,912 2,000 2,200 10%
420 2,000 1,000 -50%8,750 7,000 8,100 16%4,398 10,500 10,500 0%
60,499$ 61,000$ 73,650$ 21%Total
Dangerous Dog Pet Reclaim Fee
Pet Adoption
Pick-Up FeesPet MicrochipVet Expenses
Type
Pet Licenses
Misc
Pet EuthanasiaPet Surrenders
D e p a r t m e n t o f C o d e E n f o r c e m e n t
SBACC Budgeted Revenues
64
9/6/2017
D e p a r t m e n t o f C o d e E n f o r c e m e n t
SBACC Midyear RevenuesAs of June 30, 2016
As of June 30, 2017
% Change 2017-2018
10,510$ 11,430$ 9%175 225 29%
2,255 3,105 38%7,956 11,856 49%
565 200 -65%1,780 2,560 44%1,807 1,117 -38%
260 40 -85%3,360 3,920 17%1,706 591 -65%
30,374$ 35,043$ 15%
Misc
Total
Pick-Up FeesPet MicrochipVet ExpensesPet EuthanasiaPet Surrenders
Type
Pet LicensesDangerous Dog Pet Reclaim FeePet Adoption
D e p a r t m e n t o f C o d e E n f o r c e m e n t
SBACC Midyear Revenues
65
9/6/2017
D e p a r t m e n t o f C o d e E n f o r c e m e n t
SBACC 2018 Organizational ChartRandy Wilkerson, Director
Tracy Skibins, Deputy Director
Jenn Gobel, ShelterManager
Devon Mills, Animal Control Officer
Stasia Orlowski, Assistant Manager
April Michaels, Animal Control Officer
Sara Kaszas, Kennel Assistant (PT)
Alaynna Goheen, Animal Control OfficerDiana Hostetler, Animal Control Assistant
Kolbie Singleton, Animal Control Officer
Elizabeth Goerner, Kennel Assistant (PT)
Jamie Ealy, Animal Control Assistant
Head Count: 8 Full-Time, 2 Part-Time• 2 Full-Time Managers• 4 Full-Time Animal Control Officers• 2 Full-Time Office Staff• 2 Part-Time Office Staff
D e p a r t m e n t o f C o d e E n f o r c e m e n t
SBACC 2017 Goals & Challenges
• Create a plan of action to help reduce animal bites.
• Continue to seek ways to reduce animal euthanasia rate.
• Increase community outreach and education.
• Begin migrating Animal Control vehicles from vans to pick up chassis.
• Restructure management and supervisory positions at SBACC to improveefficiency and sustainability.
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9/6/2017
D e p a r t m e n t o f C o d e E n f o r c e m e n t
SBACC 2017 Accomplishments• SBACC officers and staff received training on: meth lab and dog fighting
identification, safety techniques, and stress management.
• Built a stronger relationship with the Animal Control Commission.
• Transitioned to 311. Knowledge Based Articles will continue to improve theprocess.
• Began vaccinating animals upon entry to reduce the chance of disease spreadingwithin the shelter.
• Added a fourth Animal Control Officer and reduced our internal office staff by oneposition for that transition. We are fully staffed.
• Continue to seek a reduction in euthanasia numbers.
D e p a r t m e n t o f C o d e E n f o r c e m e n t
SBACC 2018 Goals & Challenges
• Increase and strengthen partnerships within the community.
• Improve accessibility via online licensing and adoption applications.
• Reduce animal hold times before becoming available for adoption.
• Continue to reduce euthanasia rates by increasing adopting and transfer to rescuerates.
• To receive training on PetPoint software usage for more accurate dispatching andcase management.
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9/6/2017
D e p a r t m e n t o f C o d e E n f o r c e m e n t
SBACC 2018 Changes/Opportunities
• Changes to the animal welfare ordinance may increase our intake numbers. We will needto create a plan of action to address that increase - especially as it relates to housingspace limitations at the facility.
• Increased opportunities to partner with VPA and DTSB to be more involved in communityfunctions and improve SBACC visibility.
• Identifying resources to improve the turn around time on spays and neuters. Lesseningthe number of days in waiting would increase our adoption rate.
D e p a r t m e n t o f C o d e E n f o r c e m e n t
Questions
68
