2018 Annual Report

5 Oxford St. W., Kemptville, ON K0G 1J0 T. 613-258-5212

VISIT: www.kyc.team Charitable Organization 88830029ORRR0001v

MESSAGE FROM OUR PRESIDENT

Since its’ early beginning as THE UNDERGROUND KYC has been a safe, friendly haven for youth to drop in after school and in the evenings. KYC has an amazing team of staff, board members and volunteers who bring diversity and enthusiasm to our Centre. 2018 was a year of change … our Ops Manager Pat Henderson moved on to the University of Ottawa bringing his newfound skills related to not-for-profit and volunteer management with him in June. The Board and Maura (our Program Coordinator) managed to get through the summer while on the hunt for a new Manager and in December we confirmed the hiring of Barb Tobin, a familiar face around our community bringing several years of public service, teaching, marketing and graphic arts to the Centre.

2018 also saw the beginning of our Program Review with Maura completing Phase One – a baseline study of youth serving organizations. We were fortunate and pleased to have a significant response to the survey. The results will aid KYC as we move forward and identify ideas and programs to fill the gaps. It is also a great opportunity to forge new partnerships to meet the needs of youth in Kemptville, Merrickville and the hamlets in between. Together the Board, staff and volunteers remain committed to being the community that helps raise local youth and we are thankful to all those who support our endeavors.

Jennifer Franssen President, 2018

Jennifer Franssen, President Cyndy Batchelor, Vice-President Graham Pincott, Treasurer Bruce Wehlau, Director Lisha Elliston, Secretary Katherine Ferguson, Director David Watt, Director Lisha Elliston, Director

Our Staff say Welcome to KYC

, our Program Coordinator, joined KYC full-time

during the summer of 2017. She continues to provide guidance to

the youth and empowers them to believe in themselves and enjoy

their time at KYC by creating and supervising fun programs for all!

Barb Tobin, our Operations Manager, has just joined KYC

full-time during the summer of 201on a part time basis. Barb brings

30 years of high school teaching experience, 12 years as a North

Grenville Councilor as well as skill and talent in graphic design &

marketing. The Board are thrilled to have her on board!

Meaghan Zonneveld , our Algonquin College Placement

Student , joined KYC in the fall. She is working with Barb and Maura

to practice her new youth & Child Worker with graduation set for

spring 2019. KYC.

Some thoughts from our new Manager Barb … It has been an exciting and rewarding start taking on the role of Operations Manager at KYC in January.

With the support of the Board, Volunteers and Program Coordinator Maura I have been learning the

ropes, setting goals and working on the Board priorities to keep KYC a safe ,engaging and inviting space

for our youth community. The Centre continues to receive great support from the community at large

with donations and hours of volunteer time. The success of the Centre depends on everyone in the

community seeing a role, large or small, in helping support the next generation. Our youth are

interested and engaged in a variety of programs from sports night to cook night and also are giving

back to our community by assisting in community requests for support. One project focus is to raise the

dollars needed to box and ship children’s books from last years’ Book Fair to a third world country. Our

youth really look at themselves as a part of the community. The success of maintaining the high

numbers using the centre can be attributed to the work of the volunteers and our Program Coordinator

and input from our youth. Forging ahead a program review, upgrades to the building and youth giving

back will be the focus.

Positive Minds, Positive Vibes, Positive Life!

A day of fun at Calypso Water Park!

Did you know …

KYC provides an E-Waste recycling program. This

service to our community also provides much needs

funds to support our many program activities.

In 2018 we were able to divert xxxx of material

from our local landfill site.

Great job North Grenville and thanks for

supporting KYC and the environment!

Our Report Card on status of 2018 Strategic Board Priorities:

1. Increase youth participation (membership) by 1 youth per

month. √ This may be through direct

participation in drop in and program activities or through 3rd party youth serving activities (ie. Scouts, Girls Inc., etc.) held at Centre

2. Review and update Strategic Plan Ongoing

Review, evaluation, update, modification of existing program activities and events provided to youth at KYC. Introduce new programs or activities if feasible and expand community youth serving partnerships.

3. Programs Review and modifications Ongoing

Develop understanding of youth activities in community and identify gaps

4. Financial Sustainability √ and ongoing

Identify sources of financial sustainability.(long-term pledges, new grants, cost recovery, and/or increased fundraising or revenue generating endeavors

FUNDING & SUSTAINABILITY

The annual not for profit operating budget for KYC is approximately $200,000. It cannot function without ongoing funding from such organizations such as The United Way, RBC, Ross McNeil Foundation, Tim Hortons and Canadian Tire Jumpstart just to mention a few.

At the same time, we rely on fundraising, either

from other organizations like the Tim Hortons’ Smile

Cookie campaign or our 4 annual events. In 2018 we

undertook;

Jail ‘n Bail

KYC Golf Tournament

Book Fair hosted by the Ferguson Forest Centre

Celebrity Breakfast

KYC also receives numerous donations from all

corners of the community.

KYC uses any surplus in fundraising and grants to provide both a 6 month Operations Reserve and a Capital Reserve to ensure that there are funds available for emergencies.

NORTH GRENVILLE MAYOR DAVID

GORDON GOES TO JAIL IN SUPPORT OF

KYC

Long time KYC

member Riley

strikes a pose as he

contemplates

choice while

volunteering at the

Book Fair

In 2018 KYC offered local youth … Daily RBC After School Drop-In & Homework Help offered Every Day!

There is always something Fun going on at KYC

Bake Night on Monday

Sports Night on Tuesday

Cook Night on Thursdays

Dungeons & Dragons or Movie Nights on Fridays

+ lots of different events, activities and field trips!

Forever health conscious here are some thoughts about Sports Night from our youth ….

“Sports Night is fun for everyone!” – Age 14

“Sports night includes everyone in the group!” – Age 12

“Sports night makes me forget about everything that is happening in my life and

allows me to have so much fun!” – Age 13

“Sports night is so fun! I get to hang out with my friends and make new friends as

well!” – Age 14

“I like that it’s fun and involves active-ness” Age 14

KYC is fortunate to have the support of the Catholic School District, Canadian Tire Jumpstart and our regular Volunteer Ryan as key element of our Sports Night by providing space, equipment and most importantly the gift of personal time!

Bubble Soccer is a hit with KYC youth!

FINANCIAL OVERVIEW

The Kemptville Youth Centre continues its long-time

practice of ensuring that it has a trained bookkeeper, a

knowledgeable treasurer and annually audited financial

statements. Monthly reporting to the Board ensures that KYC

does not operate in a deficit and maintains its

contingency reserves.

The 2018 Financial Position saw a decrease cash

balances due to reducing the mortgage. All payables

were current at year end.

In Operations, donations did decrease slightly while

fundraising had a moderate increase as the community

continued to support KYC through its many events and

electronic recycling. On the expense side, salaries were

down as KYC was without an operations manager for half

of the year. Growth in number of Youth participants

meant an increase in Program costs which is our raison

d’être. KYC continues to manage and control its

operating costs to avoid deficit. Graham Pincott Treasurer

FINANCIAL POSITION 2018 2017

(at December 31st)

ASSETS

Cash on Hand and in Bank 61,589 83,091

Accounts Receivable 975 1,524

Investment 50,230 52,919

Prepaid Expenses 6,702 6,707

119,496 144,241

Capital Assets (Net) 231,220 239,819

350,716 384,060

LIABILITIES

Payables and Accrued 14,429 22,794

Deferred Contributions 33,000 100,704

Long Term Debt 114,106 140,933

161,535 264,431

NET ASSETS 189,181 119,629

FUNDS

General Fund 170,329 55,404

Program Grants 8,623 53,556

Restricted for Bursary 10,230 10,669

189,181 119,629

OPERATIONS 2018 2017

(for the year ended December 31st)

RECEIPTS

Donations 21,047 28,886

Grants* 70,630 71,738

Fund Raising 47,197 46,448

Interest and Other 1,556 950

Total Income 140,431 148,023

EXPENDITURES

Salaries 69,262 86,902

Program costs 7,743 5,677

Building costs 24,159 24,574

Fundraising costs 6,940 4,183

Administrative costs 15,048 16,084

Total Expentitures* 123,152 137,420

Surplus for the year 17,279 10,603

* Excludes building depreciation

* Adjusted for restricted funds received in the year which relate to

expenditure in the following year

Donations15%

Grants*50%

Fund Raising34%

Interest and Other

1%

Salaries56%

Program costs6%

Building costs20%

Fundraising costs6%

Administrative costs12%

NOTE: Financial Statements have been

audited by Walker & Associates

Quote from youth ….

“We can come relax enjoy at KYC. There are

lots of programs or you can just relax and be

with your friends. My parents do not have to

sign me up to something specific I can just

come here after school and enjoy my friends.

Just a fun safe place to be .”

We would be nowhere without our

Volunteers

Volunteers are what make the Kemptville

Youth Centre a vibrant place for youth to drop

in and participate in programs, activities or just

hang out with friends. The Centre is blessed

to have the support of:

4 regular weekly program

volunteers,

2 Emergency volunteers plus

the100+ community organizations

and individuals helping at our

fundraising events to make them

such a success including Rotary Club

or Kemptville and the First Christian

Reform Church