2018-2019 - Canutillo ISD
23
CANUTILLO INDEPENDENT SCHOOL DISTRICT FINANCE QUICK REFERENCE BOOK 2018-2019 7965 Artcraft | El Paso, TX 79932 915.877.7400 | www.canutillo-isd.org Follow us on:
Transcript of 2018-2019 - Canutillo ISD
CANUTILLO INDEPENDENT SCHOOL DISTRICT
FINANCE QUICK REFERENCE BOOK
2018-20197965 Artcraft | El Paso, TX 79932
915.877.7400 | www.canutillo-isd.org Follow us on:
FIN
Employe
Cristina Pul
Laura Leos
Accoun
Antonio Ce
Laura Dora
Edgar Hepp
Accoun
Maribel Am
Hermelinda
Externa
Luis Guerra
Payroll
Michelle He
Lucia Gom
Purcha
Elsa Henry
Corina Here
Travel
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87
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Phone
77-7425
77-7516
77-7568
77-7412
77-7445
77-7420
77-7421
77-7497
77-7431
77-7432
77-7426
77-7430
77-7429
ICE
cpulley@can
lleos@canuti
ancereceres@
ldorado@can
ehepp@canu
mambriz@ca
hflorez@can
lguerra@canu
mihernandez
lgomez@can
ehenry@canu
cheredia@ca
sdelara@canu
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nutillo-isd.org
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2018-1Fall Seme
JULY 201Jul 1
Jul 4
Jul 11
Jul 15
Jul 16
Jul 25
Jul 26
Jul 29
Ind
Tim
Em
Mo
Tim
Age
Bud
AUGUSTAug 8 Tim
Aug 9 AN
Aug 15 Em
Aug 16 Mo
Aug 17 Ma
Aug 17 La
FY
Aug 20-22 C
Aug 24 Ag
Aug 25 Ma
Aug 29 Tim
Aug 29 Te
Aug 31 Bu
SEPTEMBSep 1 Pe
Ve
Sep 3 La
Sep 8 En
Mu
Sep 10 Fa
Sep 14 Em
Sep 17 Mo
Sep 19 Tim
Sep 21 Ag
Sep 28 Bu
Sep 28 Fe
9 Financeester Timelin
8 Fiscal Year 2019 S
dependence Day H
mecards Due
mployee Mileage Re
onthly Leave Balanc
mecards Due
enda Items Due for A
dget Transfer Form
T 2018 mecards Due
NNUAL FINANCE A
mployee Mileage Re
onthly Leave Balanc
aster Schedules wit
st Day to Submit PR
Y18 (Funds 211, 212
AMPUS/SPONSOR
genda Items Due for
aster Schedule with
mecards Due
xtbook Audit Paym
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BER 2018 ersonnel Needs Req
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bor Day Holiday
nrollment of Non-qua
ust Be Paid)
ll Semester Campu
mployee Mileage Re
onthly Leave Balanc
mecards Due
genda Items Due for
dget Transfer Form
deral Entitlement C
e Calendae
Start Date
Holiday
eimb Due
ce Report
Aug Board Mtg
ms Due
ACADEMY MANDA
eimb Due
ce Report
h Student Loads
R’s for Federal Enti
2, 224, 225, 255, 26
R TRAINING
r Sept Board Mtg.
Student Loads
ent Due
ms Due
quest (Master Sched
alifying Pre- Studen
us FR Activity Plan D
eimb Due
ce Report
r Oct Board Mtg.
ms Due
Compliance Report
ar
ATORY
tlements –
63)
dule
ts (Tuition Fee
Due
OCTO
Oct 3
Oct 5
Oct 14
Oct 15
Oct 16
Oct 19
Oct 26
Oct 26
Oct 31
Oct 31
NOV
Nov 2
Nov 12
Nov 14
Nov 15
Nov 16
Nov 16
Nov 16
Nov 19
Nov 28
DEC
Dec 5
Dec 10
Dec 12
Dec 14
Dec 14
Dec 14
Dec 19
Dec 19
Dec 20
C
OBER 2018
Timecards Du
Sales Tax Re
4 Employee Mil
5 Conflict of Inte
6 Monthly Leav
9 Update Impro
6 Agenda Items
6 PEIMS SNAP
Budget Trans
Time Cards D
VEMBER 2018
Per Capita Al
2 Veterans Day
4 Time Cards D
5 Employee Mil
6 Monthly Leav
6 Budget Trans
6 Agenda Items
9-23 Thanksgiving
8 Timecards Du
CEMBER 2018
Budget Expen
GT, CTE, SP
0 Monthly Leav
2 Timecards Du
4 Agenda Items
4 Semester Ca
4 Employee Mil
9 Budget Trans
9 Timecards Du
0-31 Winter Holid
Canutillo IndeExcellence T
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ve Balance Report
ovement Plans w/Fu
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PSHOT DATE
sfer Form Due
Due
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sfer Forms Due
Due for Dec Board M
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mpus FR Recaps
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day Break
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2018Spring
JANUAJan 1 - 2
Jan 8
Jan 15
Jan 15
Jan 15
Jan 17
Jan 20
Jan 21
Jan 24
Jan 25
Jan 25
Jan 25
Jan 28-31
Jan 30
Jan 31
Jan 31
FEBRUFeb 11
Feb 13
Feb 15
Feb 18
Feb 19
Feb 22
Feb 22
Feb 22
Feb 27
MARCMar 8
Mar 13
Mar 15
Mar 15
Mar 18-2
Mar 22
Mar 22
8-19 Finang Semester Tim
ARY 2019 Winter Holiday B
Sales Tax Report –
Timecards Due
Employee Mileage
Monthly Leave Bal
Budget/Expenditur
Documentation for
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Timecards Due
Budget Expenditur
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UARY 2019 2019 – 2020 BUDG
MANDATORY
Timecard Due
Employee Mileage
Presidents’ Day
Monthly Leave Bal
Agenda Items Due
Budget Transfer Fo
Budget Expenditur
GT, CTE, SPED &
expended and sub
Timecards Due
CH 2019 Documentation for
Due to External Fu
Timecards Due
Employee Mileage
Monthly Leave Bal
22 Spring Break
Budget Transfer Fo
Agenda Items Due
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ance Report
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Jun
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PRIL 2019 pr 3 Timecards D
pr 9 Sales Tax Re
pr 15 Employee M
pr 15 Last day to S
185, 196, 199
pr 16 Monthly Leav
pr 17 Timecards D
pr 19 Agenda Item
pr 19 Spring Holid
pr 27 Budget Tran
AY 2019 ay 3 END OF YEAR
ay 8 Timecards D
ay 10 Last Day for C
Funds 185, 19
ay 15 Employee M
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ay 24 Agenda Item
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UNE 2019 n 3 Last Day to S
n 5 Timecards D
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n 14 Employee M
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n 20 Federal Entit
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n 30 Fiscal Year 2
ACCO TuesdFriday
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Canutillo InExcellenc
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Mileage Reimb. Due
Submit Purchase Re
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ms Due for May Boa
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ay Holiday
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submit Warehouse R
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t n
JULY / JULIO 2018
M T W T F
2 3 4 5 6
9 10 11 12 13
16 17 18 19 20
23 24 25 26 27
30 31
JANUARY / ENERO 2019
M T W T F
1 1 2 3 4
7 8 9 10 11
14 15 16 17 18
21 22 23 24 25
28 29 30 31
AUGUST / AGOSTO 2018
M T W T F
1 2 3
6 7 8 9 10
13 14 15 16 17
20 21 22 23 24
27 28 29 30 31
FEBRUARY / FEBRERO 2019
M T W T F
1
4 5 6 7 8
11 12 13 14 15
18 19 20 21 22
25 26/ 27/ 28/
SEPTEMBER / SEPTIEMBRE 2018
M T W T F
3 4 5 6 7
10 11 12 13 14
17 18 19 20 21
24 25 26 27 28
MARCH / MARZO 2019
M T W T F
1*
4 5 6 7 8
11 12 13 14 15
18 19 20 21 22
25 26 27 28 29
OCTOBER / OCTUBRE 2018
M T W T F
1 2 3 4 5
8 9/ 10/ 11/ 12*
15 16 17 18 19
22 23 24 25 26
29 30 31
APRIL / ABRIL 2019
M T W T F
1 2 3 4 5
8 9 10 11 12
15 16 17 18 19
22 23 24 25 26
29 30
NOVEMBER / NOVIEMBRE 2018
M T W T F
1 2
5 6 7 8 9
12 13 14 15 16
19 20 21 22 23
26 27 28 29 30
MAY / MAYO 2019
M T W T F
1 2 3
6 7 8 9 10
13 14 15 16 17
20 21 22 23 24
27 28 29 30 31
DECEMBER / DICIEMBRE 2018
M T W T F
3 4 5 6 7
10 11 12 13 14
17 18 19 20 21
24 25 26 27 28
31 26 27 28 29
JUNE / JUNIO 2019
M T W T F
3 4 5 6 7
10 11 12 13 14
17 18 19 20 21
24 25 26 27 28
Holidays/Días Festivos y de DescansoSummer Break/Descanso de Verano 7/2-7/6Labor Day/Día del Trabajo 9/3Veterans Day/Día del Veterano 11/12Thanksgiving Break/Vacaciones de otoño 11/19 - 11/23Winter Break/Vacaciones de invierno 12/20 - 1/2Martin Luther King Day/Día de Martin Luther King 1/21 President’s Day/Día del Presidente 2/18 Spring Break/Vacaciones de primavera 3/18 - 3/22Holiday/Día Festivo 4/19Memorial Day/Día de Conmemoración de los Caídos 5/27Make-up Days/Días de Recuperación de Clase 11/12 & 2/18 & 6/3Summer School Begins/Comienza Escuela de Verano 06/11
Nine Weeks Reporting PeriodsPeriodo de calificaciones de 9 semanas
ELEM SEC1st 9-Weeks/1ras 9 semanas 10/26 10/26 2nd 9-Weeks/2das 9 semanas 1/18 12/193rd 9-Weeks/3ras 9 semanas 3/29 3/154th 9-Weeks/4tas 9 semanas 5/31 5/31
Parent Teacher ConferenceConferencia de Padres y MaestrosFall/otoño 10/9-10/11Spring/primavera 2/26-2/28
Student Early Release Dates / Días de Salida Temprana solamente para EstudiantesElementary School Students/ Estudiantes de Primaria 10/10 & 2/28High School Students/ Estudiantes de Preparatoria 10/11 & 2/27Middle School Students/ Estudiantes de Secundaria 10/9 & 2/26
All Students/Todos los estudiantes 10/12 & 3/1
Early Release Times/Horario de salida tempranaElementary School/Primaria 11:45 a.m. Middle School/Secundaria 12:15 p.m.High School/Preparatoria 12:30 p.m.
Staff Misc. Info/Informacion para empleadosStaff Development/Días de desarrollo profesional 8Teacher Work Days/Días de Trabajo 7Professional Learning Communities (PLC)/ 3Comunidades de Aprendizaje Profesional Total Teacher Contract/ Total de Dias que el maestro esta en contrato 187
*Calendar and testing dates are subject to change. Please visit our website at www.canutillo-isd.org for most updated information.
Canutillo ISD 2018-19 School CalendarCalendario Escolar
Holiday/District Closure Día Festivo/Distrito Cerrado
Teacher Work Days Días hábiles para maestros
Campus Staff Development Days Días de desarrollo profesional
District Staff Development Days Días de desarrollo profesional
Early Release Salida temprana
PLC Students Early Release/ PLC Salida Temprana para Estudiantes
Legend/ClavesSTAAR Testing Día de Examen
EOC Testing Examenes de fin de curso
STAAR and EOC Testing Examenes de fin de curso
First Day of School Primer Día de Escuela
Grading Period Begins Comienza el Periodo de Calificaciones
Grading Period Ends Termina el Periodo de Calificaciones
Parent/Teacher Conference Conferencia de Padres y Maestros
revised 06/27
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101 Foodservice 11 Instruction185 State Compensatory Education - SCE 12 Instructional Resources and Media Svc196 High School Allotment 13 Curriculum Development/Instructional Staff Development199 Local Operating - General 21 Instructional Leadership211 Title I, Part A 23 School Leadership212 Title I, Part C - Migrant 31 Guidance/Counseling Service224 IDEA Part B Formula 32 Social Work Service225 IDEA Part B Preschool 33 Health Service242 Summer Feeding Program 34 Student (Pupil) Transportation244 Voc-Ed Basic Grant 35 Foodservice255 Title II, Part A - TPTR 36 Co curricular/Extracurricular Activity263 Title III, Part A LEP 41 General Administration272 Medicaid Administrative Cost 51 Plant Maintenance/Operations289 LEP Summer School - Federal 52 Security/Monitoring Service397 Advanced Placement 53 Data Processing Service410 State Instructional Materials 61 Community Service429 State Discretionary Grant 71 Debt Service461 Campus Activity Funds 81 Facilities Acquisition480 Grass Root - Outdoor Lab 99 Governmental Charges484 Arcelor Mittal Grant485486 Wells Fargo STEM-Power487 CREEED Accelerated Certification Program488 Canutillo Healthy Girls-Oliver Foundation Program489 Fruit & Veggie Grant- Chef Ann Foundation599 Debt Service691 Bond Capital Projects (Series 2006)692 Bond Capital Projects (Series 2011)693 Bond Capital Projects (Series 2013)753 Insurance865 Student Activity Funds
6112.13 Substitutes - Staff Development 6329 Reading Materials6112.96 Substitutes - Duty Related/Not Staff Development 6339 Testing Materials 6117.05 Extra Duty Pay - Professional 6341 Food6117.13 Extra Duty Pay - Professional Staff Development 6342 Non Food
6118 Stipends 6349 Foodservice Supplies 6119 Salaries 6395 Supplies - Automotive Parts
6121.06 Overtime Pay 6396 General Supplies - Tools6126.03 Academic Tutor Pay 6397 Controlled Assets - Furniture and Equipment6128.05 Extra Duty Pay - Hourly 6398 Controlled Assets - Technology6128.07 Excess Hour Pay - Transportation 6399 General Supplies6128.13 Extra Duty Pay - Hourly Staff Development 6411 Travel/Subsistence - Employees 6129 Salaries- Hourly 6411.89 In-City Mileage6211 Legal Services 6412 Travel/Subsistence - Students6212 Audit Services 6419 Travel/Subsistence - Non-Employees6213 Tax Appraisal/Collection 6429 Insurance6219 Professional Services 6439 Election Costs6221 Staff Tuition - Higher Education 6491 Statutorily Required Public Notices6229 Tuition/Transfer Payments 6494 Transportation Charges6239 Education Service Center Services 6495 Membership Dues6249 Contracted Maintenance and Repair 6497 Postage6256 Utilities - Electric 6498 Cost of Goods Sold6257 Utilities - Telephone & Telecommunication Charges 6499 Miscellaneous Operating Costs6258 Utilities - Water, Wastewater Treatment & Sanitation 6499.01 Board Funded Field Trips6259 Utilities - Gas 6511 Bond Principal6269 Rental - Copy Machine Leases 6513 Long-Term Loan Principal6291 Consulting Services 6519 Debt Principal6297 Printing 6521 Interest on Bonds6299 Miscellaneous Contracted Services 6523 Interest 6329 Reading Materials 6599 Other Debt Service Fees6315 Custodial Supplies - Departments 6619 Land Purchase/Improvements6316 Custodial Supplies - Elementary School 6629 Bldg Purchase/Construct/Improvement6317 Custodial Supplies - Middle School 6631 Vehicles over $50006318 Custodial Supplies - High School 6636 Capital Assets - Tech Equip & Software > than $50006319 Other Supplies-Maintenance 6639 Capital Assets - Furniture/Equipment > $50006321 Textbooks 6649 Capital Assets - Other
CANUTILLO INDEPENDENT SCHOOL DISTRICTACCOUNT CODES
FUND FUNCTION
Expanding the 3 Es Nutrition Program
OBJECT CODE
Revised 07/31/18
CANUTILLO INDEPENDENT SCHOOL DISTRICTACCOUNT CODES
001 Canutillo High School27 Advanced Placement 01 Indirect Costs 003 Northwest Early College H.S.10 Art 09 Department Head 041 Canutillo Middle School51 Athletic Director 10 Art 042 Alderete Middle School22 Band 11 English 101 Canutillo Elementary66 Baseball 12 Speech 102 Davenport Elementary59 Basketball - boys 13 Journalism 103 Damian Elementary58 Basketball - girls 14 Choir 104 Childress Elementary97 Board Priority 15 Reading 105 Garcia Elementary39 Campus Special Ed 16 Foreign Language 106 Reyes Elementary54 Cheerleaders 17 Modern Dance 699 Summer School14 Choir 18 Social Studies 701 Superintendent38 CHS Decathlon 19 Math 702 Board of Trustees56 Cross Country 21 Science 703 Tax Costs09 Department Head 22 Band 726 Human Resources31 Disciplinary AEP 23 Physical Education 727 Financial Services11 English 24 School Improvement 728 School Resources26 E-Rate 25 Substitute Custodians 729 Textbooks45 E-Rate Reimbursement 26 E-Rate 730 Public Relations57 Football 27 Advanced Placement 731 Internal Auditor16 Foreign Language 28 Mother/Daughter 732 Associate Superintendent65 Golf - boys 29 Graduation 733 Governmental Relations63 Golf - girls 30 The Learning Center 734 Chief Financial Officer29 Graduation 31 Disciplinary AEP 801 Life Skills for Student Parents41 Health 32 Pregnancy Rel Svc 806 Adult Literacy36 Hi-Q 33 Leadership 909 Foodservice89 In city Mileage Reimb 35 RTI 910 Pupil Transportation01 Indirect Costs 36 Hi-Q 912 External Funding13 Journalism 37 TLC Dual Credit 913 Big Brother/Big Sister33 Leadership 38 CHS Decathlon 914 Warehouse19 Math 39 Campus Special Ed 915 Facilities17 Modern Dance 40 Summer School 916 Curriculum and Instruction28 Mother/Daughter 41 Health 917 Career & Technology Education69 MS Athletic Uniforms 43 Wellness 918 Special Education23 Physical Education 44 School of Music 919 Academic Language Svcs32 Pregnancy Rel Svc 45 E-Rate Reimbursement 920 Student Support Division15 Reading 50 Tennis 921 Testing and Assessment35 RTI 51 Athletic Director 922 District Security Services92 Safety 53 Soccer - girls 923 DAEP24 School Improvement 54 Cheerleaders 924 School of Music44 School of Music 55 Volleyball - girls 950 Worker's Compensation21 Science 56 Cross Country 951 CISD Health Insurance90 SHAC 57 Football 952 CISD Vision Insurance61 Soccer - boys 58 Basketball - girls 953 CISD Dental Insurance53 Soccer - girls 59 Basketball - boys 999 District Wide18 Social Studies 60 UIL68 Softball - girls 61 Soccer - boys 11 Basic Education 30 Comp Ed Campus Activities12 Speech 62 Track - girls 21 Gifted/Talented 31 High School Allotment25 Substitute Custodians 63 Golf - girls 22 Career & Technology 32 Pre-Kindergarten40 Summer School 64 Track - boys 23 Special Education 33 Pre-K - Special Ed50 Tennis 65 Golf - boys 24 Comp Ed Non-Campus 34 Pre-K - Comp Ed30 The Learning Center 66 Baseball 25 Bilingual Education 35 Pre-K - Bilingual37 TLC Dual Credit 67 Trainer 26 Alternative Education Prg 91 Athletics64 Track - boys 68 Softball - girls 28 Disciplinary AEP 99 Undistributed62 Track - girls 69 MS Athletic Uniforms 67 Trainer 89 In city Mileage Reimb 60 UIL 90 SHAC55 Volleyball - girls 92 Safety98 Wastewater Treatm 97 Board Priority43 Wellness 98 Wastewater Treatm
Alphabetical List Numerical List
PROGRAM
SUB-OBJECT ORGANIZATION
Revised 07/31/18
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2018 - 2019CANUTILLO ISD
SEMI-MONTHLY PAY SCHEDULE
18 - 19 School Year
Pay Dates Pay Period
T/C Print Date Due Date ACH Date
Pay Dates Pay Period
T/C Print Date Due Date ACH Date
Thurs 06/10/18 - 06/16/18 TuesJul 12 06/17/18 - 06/23/18 06/25/18 06/27/18 07/10/18 Jan 15 12/09/18 - 12/15/18 12/17/18 12/19/18 01/11/19
Tues 06/24/18 - 06/30/18 12/16/18 - 12/22/18July 31 07/01/18 - 07/07/18 07/09/18 07/11/18 07/26/18 12/23/18 - 12/29/18
Thurs 12/30/18 - 01/05/19Wed 07/08/18 - 07/14/18 Jan 31 01/06/19 - 01/12/19 01/14/19 01/16/19 01/29/19Aug 15 07/15/18 - 07/21/18 07/23/18 07/25/18 08/13/18
Fri 01/13/19 - 01/19/19Fri 07/22/18 - 07/28/18 Feb 15 01/20/19 - 01/26/19 01/28/19 01/30/19 02/13/19Aug 31 07/29/18 - 08/04/18 08/06/18 08/08/18 08/29/18
Thurs 01/27/19 - 02/02/1908/05/18 - 08/11/18 Feb 28 02/03/19 - 02/09/19 02/11/19 02/13/19 02/26/19
Fri 08/12/18 - 08/18/18Sept 14 08/19/18 - 08/25/18 08/27/18 08/29/18 09/12/18 Fri 02/10/19 - 02/16/19
Mar 15 02/17/19 - 02/23/19 02/25/19 02/27/19 03/13/1908/26/18 - 09/01/18
Fri 09/02/18 - 09/08/18 Fri 02/24/19 - 03/02/19Sept 28 09/09/18 - 09/15/18 09/17/18 09/19/18 09/26/18 Mar 29 03/03/19 - 03/09/19 03/11/19 03/13/19 03/27/19
Mon 09/16/18 - 09/22/18 03/10/19 - 03/16/19Oct 15 09/23/18 - 09/29/18 10/01/18 10/03/18 10/11/18 Mon 03/17/19 - 03/23/19
Apr 15 03/24/19 - 03/30/19 04/01/19 04/03/19 04/11/19Wed 09/30/18 - 10/06/18Oct 31 10/07/18 - 10/13/18 10/15/18 10/17/18 10/29/18 Tues 03/31/19 - 04/06/19
Apr 30 04/07/19 - 04/13/19 04/15/19 04/17/19 04/26/19Thur 10/14/18 - 10/20/18Nov 15 10/21/18 - 10/27/18 10/29/18 10/31/18 11/13/18 04/14/19 -04/20/19
Wed 04/21/19 - 04/27/19Fri 10/28/18 - 11/03/18 May 15 04/28/19 - 05/04/19 5/6/2019 5/8/2019 5/13/2019Nov 30 11/04/18 - 11/10/18 11/13/18 11/14/18 11/28/18
Fri 05/05/19 - 05/11/19Fri 11/11/18 - 11/17/18 May 31 05/12/19 - 05/18/19 05/20/19 05/22/19 05/29/19Dec 7 11/18/18 - 11/24/18 11/26/18 11/28/18 12/05/18
Fri 05/19/19 - 05/25/19Thur 11/25/18 - 12/01/18 Jun 14 05/26/19 - 06/01/19 06/03/19 06/05/19 06/12/19Dec 19 12/02/18 - 12/08/18 12/10/18 12/12/18 12/17/19
Thur 06/02/19 - 06/08/19Jun 27 06/09/19 - 06/15/19 06/17/19 06/19/19 06/25/19
No Supplemental Pay (manual entries) will be processed on the following Pay Dates:November 30, 2018December 19, 2018March 29, 2019
2018 2019
All working hours (regular and overtime), supplemental or function pay and leave used or earned will be posted according to the pay period start and end dates.
Pay Dates highlighted in yellow have been adjusted to an earlier paydate due to a holiday closure.
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Purchase Commitment Amount Support Required Additional Forms Board Approval Advertising
1 QUOTE NOT REQUIRED NOT REQUIRED
3 QUOTES NOT REQUIRED NOT REQUIRED
3 QUOTES NOT REQUIRED
FORMAL BIDS REQUIRED
EVALUATION FORM
SOLE SOURCE PURCHASE
$3,500 and to $24,999.99 1 QUOTE NOT REQUIRED
SOLE SOURCE PURCHASE$25,000 and over 1 QUOTE NOT REQUIRED
PURCHASING COOPERATIVE
Less than $24,999.99 1 QUOTE NOT REQUIRED NOT REQUIRED NOT REQUIRED
PURCHASING COOPERATIVE$25,000 and over NOT REQUIRED
AGENDA ITEM REQUIRED
AGENDA ITEM REQUIRED
AGENDA ITEM REQUIRED
EVALUATION SCORE SHEET & COST
ANALYSIS
3 QUOTES FROM DIFFERENT COOPS
EVALUATION SCORE SHEET & COST
ANALYSIS
NOT REQUIRED
AGENDA ITEM REQUIRED
NOTORIZED SOLE SOURCE AFFIDAVIT
* two (2) consecutive weeks
(Education Code 44.031)For purchases $50,000 and over
CANUTILLO I.S.D PURCHASING LEVELS AND REQUIREMENTS
NOT REQUIRED
For purchases of $25,000 to $49,999.99
For purchases of $3,500 to $24,999.99
NOT REQUIREDFor purchases less than $3,500
NOTORIZED SOLE SOURCE AFFIDAVIT
JULY 2018eh
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EXTERNAL FUNDING
State Compensatory Education and ESSA Allowable and Unallowable Uses of Funds
All allowable costs must be:
1. Supplemental to the regular education program (not supplanting), 2. Reasonable and Necessary, and 3. Documented in your needs assessment and improvement plan.
STATE COMPENSATORY EDUCATION (Fund 185) • PIC 24 – Accelerated Education for students in at-risk situations **
• PIC 26 – Non-disciplinary Alternative Education Programs for students who are separated from the regular classroom and are at risk of dropping out of school
• PIC 28 – Disciplinary Alternative Education Programs for students who are separated from the regular classroom
• PIC 30 – Supplemental costs for campuses targeting at-risk students, for direct services to improve instruction, reduce the dropout rate, and increase academic performance
TITLE I-A (Fund 211) • Supplemental costs for economically disadvantaged students, used to upgrade the entire education
program at Schoolwide campuses to support students in meeting the state’s student academic performance standards
Title II-A (Fund 255) • Teacher and Principal Training and Recruitment, supports activities that can promote a teaching staff
that is highly qualified and able to help students achieve the state content and academic achievement standards
** Targeted assistance must benefit at-risk student’s Fund (185) or ED student’s Fund (211) only
6100 Payroll Costs
Expenditure Items SCE T-IA
T-IIA
Lead Teacher Y Y N
Core Subject Teacher Y Y N
Teacher Supervisor Y Y N
Educational Aide Y Y N
Extra-duty Pay (beyond regular work hours, such as for
Tutoring or to attend Professional Development)
Y Y Y
Parent Liaison N Y N
Substitute(s) for Professional Development of Regular
Education Personnel
Y Y N
Summer School Personnel Y Y N
Pay for other duties, such as lunch, hall, or bus duty N N N
6200 Professional and Contracted Services
Expenditure Items SCE T-IA
T-IIA
Building Use Fee N N Y
Child Care for Parent of Students during Parent Training N N/Y* N
Contracted Curriculum Development Y Y N
Keynote Speakers for Motivation or General/Regular
Education Topics
Y Y Y
Maintenance and Repair of Equipment N N N
Conference/Seminar Hall Rental Y** Y** Y**
Parent/Private Transportation Contract N N N
Printing Services Y*** Y/N*** Y
Travel Related Y Y Y
Staff Development Consultant: Fee, Travel and Per Diem Y Y Y
Staff Development by Contracted Consultants/Service
Providers
Y Y Y
*Allowable ONLY under the Parent Involvement Program **Allowable ONLY if used for Allowable Professional Development ***Allowable ONLY if used for direct services to students
6300 Supplies and Materials
Expenditure Items SCE T-IA
T-IIA
Library Books*** Y Y N
Classroom Library books*** Y Y N
Clothing, Uniforms, or Shoes N N N
Computer Software for Instructional/Assessment Use Y Y N
Instructional, Assessment, Related Services, and Staff
Development Supplies and Materials
Y Y Y
Office and Clerical Supplies N N N
Postage N Y N
Instructional Supplies Y Y N
Printing Services Y* Y* Y
Professional Books and Magazines for Education Y** Y** Y
State-adopted Textbooks (within district’s allocation) N N N
Supplemental Textbooks N N N
Equipment (may require TEA approval for Title Programs) Y Y Y
Entertainment: including amusement, diversion, social
activities and related costs
N N N
Classroom Libraries Y*** Y*** N
Paper (approved for TEKS Resource) N Y N
Student Supplies (approved for Interactive Notebooks) N Y N
Furniture N N/Y**** N
*Printing services must be for direct student related materials to be used for instruction **Professional books/magazines is allowable only if they are part of a district/campus wide professional development program ***Allowable if they are part of a reading program and/or used directly by students and is part of the curriculum and instructional strategies ****May require approval by TEA
6400 Other Operating Expenses
Expenditure Items SCE T-IA
T-IIA
Non-employee Training N Y* Y
Travel for campus administrators Y Y Y
Travel for district administrators N Y** N/Y**
Travel, Registration, and Per Diem to attend
Educational Training Events-Teachers/Non
Administrators
Y Y Y
Transportation Charges for Educational Field Trips
(see specific guidelines)
Y Y*** N
Transportation Charges for Students on Tutoring Y Y N
Gratuities or Tips N N N
Food or Snacks (refer to specific guidelines) N N/Y**** N
Membership in Business, Technical, and Professional
Organizations related to the grant program
N Y Y
*Allowable as part of a parental involvement program **TIA allowable for district administrators involved with educational programs, not general administration; TIIA allowed for Superintendent, but no other district administrators. ***TEA Approval needed for Educational Field Trips ****Refer to Cost Principles for specific guidance during training or as part of the parental involvement program Out of State travel will need specific TEA approval.
6600 Capital Outlay
Expenditure Items SCE T-IA T-IIA
Equipment considered Capital Outlay Y* Y** Y**
Building Improvement Remodeling N N N
Portable Building Purchase or Construction N N N
Campus, Classroom remodeling, upgrades, painting,
flooring, electrical, plumbing etc.
N N N
*Most equipment purchases will be out of 6397/8. **Must be approved by TEA for equipment items costing $5,000 and over.
SPECIFIC GUIDELINES FOR CERTAIN COSTS: Food Items:
o Refreshments allowable for Parental Involvement Activities necessary to encourage participation/attendance. Full meals are not allowed.
Field Trips: o Must be part of teacher’s lesson plans, which include activities leading up to the trip and
follow-up activities that allow students to summarize, apply, and evaluate what they learned from the trip
o Must include objectives to be accomplished from conducting the field trip o Field Trips will need TEA specific approval.
Parental Involvement: o Take-home materials for at-home language and math learning, such as book bags, books,
calculators, directional signs, erasers, glue, magnetic calendars, math manipulatives and templates, notebooks, paper, pencils, pens, rulers, scissors, take-home folders, timers.
o Snacks (food and drinks), but may include cups, napkins, plates, and utensils. Items must be for family events that include an academic component, such as CSI night.
o Notification/flyer costs, such as ink cartridges, paper, postage, and printing.
The following costs are unallowable: o Alcoholic beverages, o Award ceremonies, banquets, and social events o Entertainment, o Gifts or items that appear to be gifts, o Gratuities or tips, o Memorabilia, o Promotional items (such as T-shirts, caps, imprinted pens), o Souvenirs o Gift cards o Fundraising activities o Tips or gratuities
External Funding Expenditure Timelines
July
August
Septe
mber
October
Novem
ber
Decem
ber
Januar
y
Febru
ary
Mar
ch
April
May
June
6397639866xx
62xxAll other 63XX
Deadline to Expend or Encumber External Funds Campus Deadline to Expend or Encumber External Funds Department
End of November 20**
End of January 20**
End of March 20**
Mid May 20**
End of November 20**
End of January 20**
End of April 20**
Mid May 20**
6397 75% 100% 75% 100%6398 75% 100% 75% 100%66xx 75% 100% 75% 100%62xx 50% 85% 100% 50% 85% 100%
All other 63XX 50% 85% 100% 50% 85% 100%64xx 50% 85% 100% 50% 85% 100%
Review to be conducted at the first week of December. Please be ready to justify high remaining balances.
64xx
50 % 85 % 100%
75 % 100 %
100 %
