2017 RULEBOOK - think.thon.org 2017 Rulebook.pdf2017 Penn State IFC/Panhellenic Dance Marathon 2...

Rulebook

2017 Penn State IFC/Panhellenic Dance Marathon

1

THE PENNSYLVANIA STATE UNIVERSITY IFC/PANHELLENIC DANCE MARATHON

2017 RULEBOOK

Rulebook


2

PENN STATE IFC/PANHELLENIC DANCE MARATHON: AN INTRODUCTION

Since 1973, The Penn State IFC/Panhellenic Dance Marathon, affectionately known as THON, has taken action in the fight against childhood cancer. In 1977, THON established its relationship with Four Diamonds at Penn State Hershey Children’s Hospital. Four Diamonds was established by Charles and Irma Millard, in memory of their son Christopher R. Millard who battled childhood cancer. Four Diamonds directly assists the families at Penn State Hershey Children’s Hospital, while also funding world-class research in pursuit of a cure. To date, THON has contributed more than $127 million to help support the children and the families fighting childhood cancer. THON provides financial support to Four Diamonds and ultimately the families, but finances aside, THON creates a community of supporters to walk alongside the families in their journey with cancer. THON’s passionate volunteers are a source of hope for the families because of their unwavering dedication towards finding a cure. Every year, more than 15,000 student volunteers devote their time and effort to raise money through solicitations and events. The hard work of every volunteer culminates every February during THON Weekend – a 46-hour no sleeping, no sitting, celebration in the Bryce Jordan Center. Dancers, families, supporters, and volunteers alike gather in the BJC to take a stand against childhood cancer. One day we will dance in celebration, but until then we will dance for a cure. Join us in the fight against childhood cancer! On behalf of the THON 2017 Executive Committee, we would like to thank you for your tireless effort and dedication to this cause. Please do not hesitate to contact us if you have any questions. Additionally, we invite you to visit www.thon.org for contact information, event dates, and Committee information. THON 2017 promises to be a rewarding and successful chapter in the longstanding tradition of Penn State IFC/Panhellenic Dance Marathon. Thank you for being an integral part of this remarkable cause! For The Kids, Andrew Smith Austin Sommerer Penn State IFC/Panhellenic Dance Marathon Penn State IFC/Panhellenic Dance Marathon 2017 Volunteer Safety Director 2017 Executive Director [email protected] [email protected] 1-800-392-THON (8466) 1-800-392-THON (8466)

http://www.thon.org/

mailto:[email protected]


Rulebook


3

THON 2017 CONTACT LIST

This rulebook should answer most questions regarding anything relating to THON. If any rule is

unclear or requires further explanation, please contact the Rules & Regulations Volunteer

Safety Director, Andrew Smith ([email protected]). For any general THON information

or questions, please contact the THON Office. The Executive Committee can be contacted at

the information listed below.

GENERAL THON INFORMATION/QUESTIONS:

THON office: 227D HUB University Park, PA 16802

Phone: 814-865-0510 or 1-800-392-THON

Web Site: www.THON.org

Executive Committee Email List

Position Name Email

Executive Director Austin Sommerer [email protected]

Communications Jon George [email protected]

Dancer Relations Alanna Figurelli [email protected]

Donor & Alumni Relations:

Alumni Engagement Rick Melli [email protected]

Donor & Alumni Relations:

Development Tommy Radziminski [email protected]

Entertainment Kyle Azzara [email protected]

Family Relations Brittany Robbins [email protected]

Finance Sydney Boutcher [email protected]

Hospitality Michelle Warner [email protected]

Merchandise Will Koch [email protected]

OPPerations Olivia Rothseid [email protected]

Public Relations Sam Sherlock [email protected]

Rules & Regulations:

Event Safety Andrew Trolio [email protected]

Rule & Regulations:

Volunteer Safety Andrew Smith [email protected]

Special Events Peter Pagano [email protected]

Supply Logistics Eileen Seitz [email protected]

Technology PJ Weaver [email protected]

THON Advisor Darcy Rameker [email protected]

THON Advisor Emily Behn [email protected]





















Rulebook


4

Table of Contents

THON 2017 CONTACT LIST ............................................................................................................................. 3

GENERAL THON INFORMATION/QUESTIONS: ....................................................................................... 3

THON OFFICE: 227D HUB UNIVERSITY PARK, PA 16802 ............................................................. 3

1.0 NOTE OF REGULATORY COMPLIANCE ....................................................................................... 6

1.1. RULEBOOK INFRACTIONS ................................................................................................................................... 6

1.2. FUNDRAISING ORGANIZATION REQUIREMENTS......................................................................................... 7

1.3. VOLUNTEER REQUIREMENTS ........................................................................................................................... 8

1.4. THON CHAIR REQUIREMENTS ........................................................................................................................ 9

1.5. THON RECYCLING AND ENVIRONMENTAL EFFORT (TREE) ............................................................. 12

1.6. ETHICAL CONSIDERATIONS ............................................................................................................................. 13

1.7. INTERACTION WITH MINORS ............................................................................................................................ 14

2.0 FUNDRAISING........................................................................................................................................ 14

2.1. FORCED FUNDRAISING ...................................................................................................................................... 14

2.2.3. METHODS OF FUNDRAISING ....................................................................................................................... 15

2.3. COMMONWEALTH CAMPUS REGULATIONS ............................................................................................... 37

ATTN: FINANCE DIRECTOR ......................................................................................................................... 38

2.4. STATEMENT OF FINANCIAL INTEGRITY ........................................................................................................ 40

3.0 MERCHANDISE ..................................................................................................................................... 41

3.1. VENDORS................................................................................................................................................................ 41

3.2. PROCESS OF ORDERING MERCHANDISE ................................................................................................... 41

3.3. DISTRIBUTING MERCHANDISE AS ALTERNATIVE FUNDRAISERS ....................................................... 42

3.4. COMMITTEE AND ORGANIZATION GEAR ..................................................................................................... 44

3.5. RESTRICTIONS AND PENALTIES FOR MERCHANDISE MISCONDUCT ................................................ 45

4.0 THON EVENTS ....................................................................................................................................... 46

4.1. HERSHEY TOURS ................................................................................................................................................ 46

4.2. ADOPT-A-FAMILY PROGRAM ........................................................................................................................... 48

5.0 DANCER INFORMATION ................................................................................................................... 52

5.1. DANCER CLASSIFICATIONS.............................................................................................................................. 52

5.1.6. NEW ORGANIZATION COUPLES: COUPLES WHOSE ORGANIZATIONS ARE PARTICIPATING IN

THON FOR THE FIRST TIME OR WHOSE ORGANIZATIONS DO NOT HAVE A FUNDRAISING TOTAL FROM

THON 2016. THESE ORGANIZATIONS MUST BE RECOGNIZED BY THE OFFICE OF STUDENT

ACTIVITIES. ........................................................................................................................................................................... 53

5.2. NUMBER OF DANCER COUPLES .................................................................................................................... 53

5.3. THON VOLUNTEERS DANCING ...................................................................................................................... 54

5.4. GUIDELINES FOR DANCER REGISTRATION ................................................................................................ 55

5.4.4.4. THE MINIMUM FUNDRAISING AMOUNT OF $2,800 FOR INDEPENDENT DANCER COUPLES

AND ORGANIZATIONS MUST BE PRESENTED AT THE TIME OF REGISTRATION OR THE REGISTRATION

Rulebook


5

WILL BE DENIED. THIS INCLUDES ANY ORGANIZATIONS THAT HAVE ALREADY BEEN ALLOTTED

DANCERS. THIS DOES NOT INCLUDE THE $80 DANCER COUPLE REGISTRATION FEE. TO ENSURE

LOTTERY ELIGIBILITY, ALL COMMONWEALTH CAMPUSES THAT HAVE NOT BEEN GUARANTEED

DANCERS MUST MEET THE MINIMUM FUNDRAISING AMOUNT REQUIRED BY TUESDAY, JANUARY

24TH, 2017 AT 5 PM. COMMONWEALTH CAMPUSES ARE REQUIRED TO FAX, MAIL, OR DELIVER

THEIR DANCER REGISTRATION PACKET AND THE DANCER COUPLE REGISTRATION FEE. ..................... 57

5.4.4.4.1. ANY QUESTIONS CAN BE DIRECTED TO ALANNA FIGURELLI, DANCER RELATIONS

DIRECTOR, AT [email protected]. ................................................................................................ 57

5.5. THE LOTTERY SYSTEM ..................................................................................................................................... 57

5.6. DANCER TIMELINE .............................................................................................................................................. 57

6.0 THON WEEKEND INFORMATION .................................................................................................. 58

6.1. THON CHAIR RESPONSIBILITY ...................................................................................................................... 58

6.2. THON 2017 ORGANIZATIONAL PASSES .................................................................................................... 58

6.3. PASS REQUIREMENTS AND INFORMATION ............................................................................................... 59

6.4. ORGANIZATIONAL TOTAL RECOGNITION CRITERIA ................................................................................ 61

6.5. GENERAL THON WEEKEND RULES............................................................................................................. 62

6.6. PASS SYSTEM RULES ...................................................................................................................................... 65

7.0 TECHNOLOGY ACCEPTABLE USE POLICY ............................................................................ 66

7.1. MANAGEMENT REQUIREMENTS ..................................................................................................................... 66

7.2. DATA OWNERSHIP .............................................................................................................................................. 66

7.3. ACCEPTABLE USE REQUIREMENTS.............................................................................................................. 67

7.4. ENFORCEMENT ..................................................................................................................................................... 68

7.5. MORE INFORMATION .......................................................................................................................................... 68

8.0 CODE OF CONDUCT ........................................................................................................................... 68

8.1. EXPECTATIONS OF THON VOLUNTEERS ................................................................................................... 68

8.2. PROTOCOL FOR REMOVAL OF THON VOLUNTEERS ............................................................................. 69

APPENDIX A – TAX-ID INFORMATION ..................................................................................................... 69

APPENDIX B – VEHICLE CODES ................................................................................................................ 70

DELAWARE .......................................................................................................................................................... 71

WHILE CANNING, INDIVIDUALS MUST ADHERE TO THE DE VEHICLE CODE 4142. ......... 71

VEHICLE CODE 4142 – PEDESTRIANS’ RIGHT-OF-WAY IN CROSSWALKS .......................... 71

VEHICLE CODE 4143 – CROSSING AT OTHER THAN CROSSWALKS ...................................... 71

VEHICLE CODE 4146 – PEDESTRIANS ON HIGHWAYS; PENALTY ........................................... 72

VEHICLE CODE 4147 – PEDESTRIANS SOLICITING RIDES OR BUSINESS ........................... 72

MARYLAND .......................................................................................................................................................... 72

WHILE CANNING, INDIVIDUALS MUST ADHERE TO THE MD VEHICLE CODE 21.507. ..... 72

VEHICLE CODE 21.507 – CERTAIN ACTIVITIES BY PEDESTRIANS PROHIBITED .............. 72

Rulebook


6

NEW JERSEY ...................................................................................................................................................... 73

WHILE CANNING, INDIVIDUALS MUST ADHERE TO NJ VEHICLE CODE 39:4-34. .............. 73

VEHICLE CODE 39:4-34 – PEDESTRIAN TO USE CROSSWALK .................................................. 73

VEHICLE CODE 1156 – PEDESTRIANS ON ROADWAYS ................................................................ 73

VEHICLE CODE 1157 – PEDESTRIANS SOLICITING RIDES, OR BUSINESS .......................... 73

OHIO ........................................................................................................................................................................ 73

VEHICLE CODE 4511.051 – PEDESTRIANS PROHIBITED ON FREEWAYS ............................. 74

VEHICLE CODE 4511.50 – WALKING ALONG ROADWAY .............................................................. 74

WEST VIRGINIA .................................................................................................................................................. 74

17C-10-7................................................................................................................................................................. 74

VEHICLE CODE 17C-10-3 – CROSSING AT OTHER THAN CROSSWALKS. ............................ 74

VIRGINIA ................................................................................................................................................................ 75

WHILE CANNING, INDIVIDUALS MUST ADHERE TO THE VA VEHICLE CODES 46.2-924

AND 46.2-926. ...................................................................................................................................................... 75

VEHICLE CODE 46.2-924 – DRIVERS TO STOP FOR PEDESTRIANS. ....................................... 75

NO PEDESTRIAN SHALL ENTER OR CROSS AN INTERSECTION IN DISREGARD OF

APPROACHING TRAFFIC. ............................................................................................................................. 75

APPENDIX C – TRAVEL SAFETY GUIDELINES .................................................................................... 75

APPENDIX D – IMPORTANT DATES ......................................................................................................... 78

1.0 Note of Regulatory Compliance

1.1. Rulebook Infractions

1.1.1. The rules in this book are set in order to facilitate your organization’s success, thus making THON a more successful event for all. These rules are implemented to ensure the integrity of THON while setting fair standards for all fundraising organizations. Above all, THON is a philanthropic event, not a competition, and all money raised is for the aid of the children and their families. Your cooperation with all the guidelines outlined in the Rulebook is appreciated. Remember, it is For The Kids!

1.1.2. Any individual or organization suspected of being in violation of these rules will be subject to investigation by the Executive Committee. All

Rulebook


7

evidence will be presented to the Executive Committee and a fair and speedy judgment will be reached. If the organization is found in violation of these rules, it will be assessed with a penalty proportionate to the severity of the violation.

1.1.3. PLEASE NOTE: The 2017 Rulebook is subject to changes and revisions at any time at the discretion of the Executive Committee and in the best interest of THON as a philanthropic organization benefiting the Four Diamonds. Any changes made throughout the year will be communicated to THON Chairs by email.

1.2. Fundraising Organization Requirements

1.2.1. All THON student organizations must be recognized by The Pennsylvania State University, with the exception of Independent Dancer Couples.

1.2.2. To verify Penn State student organization status, please visit clubs.psu.edu or confirm with a staff member in 103 HUB.

1.2.3. PLEASE NOTE: No organization may use THON or FTK in association with its own fundraising organization name. For example, an organization MAY say they are “Organization X Benefiting THON,” but they may NOT say they’re “Organization X THON” or “Organization X FTK”.

1.2.3.1. Organization names on THINK should reflect the organization’s name in the Student Organizations Directory (clubs.psu.edu).

1.2.3.1.1. Club sports will be listed with the following naming convention "Club Sport Name". The sport name will be taken from the Student Organization Directory.

1.2.3.2. PLEASE NOTE: No organization may use THON’s name in its own social media or email account. For example, an organization MAY be [email protected] but they may not be [email protected].

1.2.3.3. Facebook, Twitter, YouTube, and Reddit pages MAY be “Organization X Benefiting THON” or “Organization X FTK,” but they may NOT be “Organization X THON.”

1.2.3.3.1. Organization X Benefiting THON is an appropriate email signature, an appropriate title of an alternative fundraiser, and an appropriate description of an organization’s mission.

1.2.3.3.2. All organizations found in violation of this rule will first receive a warning from the Public Relations Committee. Should the organization continue to use illegal naming, there will be a 5% deduction in the organization’s THON 2017 total. Final assessment of penalties will be at the discretion of the Executive Committee.

http://clubs.psu.edu/



Rulebook


8

1.2.3.4. No organizations may participate in “Twitterthons”, “Like Drives” or similar types of online fundraising through social media. This applies to any official organization social media accounts.

1.2.3.4.1. Organizations cannot endorse or publicize other “Twitterthons”, “Like Drives” or similar type of fundraising.

1.2.3.4.2. All organizations found engaging in these activities will forfeit 100% of the funds raised from the occasion. Final assessment of penalties will be at the discretion of the Executive Committee.

1.2.3.5. No organization may use any footage that is used in any THON video for their video.

1.2.3.6. Please contact the Public Relations Director, Sam Sherlock ([email protected]) with any questions.

1.3. Volunteer Requirements

1.3.1. THON is a student-run philanthropy. Therefore, all student volunteers, Captains, Committee Members, organization chairs, and dancers must either be full or part-time undergraduate or graduate Penn State students, or students on a registered Internship/Co-op/Foreign Study assignment recognized by The Pennsylvania State University within the academic year, August 2016 until May 2017.

1.3.1.1. Members of the Executive Committee must be full-time students when they are selected and remain in good standing throughout their term.

1.3.1.2. In the case of Alumni Dancer Couples, the volunteers must be members of the Dance Marathon Alumni Interest Group.

1.3.2. Graduate students are permitted to partake in the following: participate as a member of an organization, and fundraise as a member of an Independent Dancer Couple. They may not apply for Captain or Committee Member positions.

1.3.3. Any individual who has a student teaching assignment during the academic year is eligible to apply for any THON 2017 Captain and Committee Member position. These individuals must be able to fulfill weekly responsibilities as determined by the Committee’s Director.

1.3.4. Any individual who plans to study abroad during the Fall of 2016 is not eligible to apply for any THON 2017 Captain or Committee Member position (See 1.3.9).

1.3.5. Any individual who plans to study abroad during the spring of 2017 is eligible to apply to be a Special Events Captain, Special Events Committee Member or a Donor & Alumni Relations Committee Member only.


Rulebook


9

1.3.6. Any individual who will be an undergraduate student during the 2016-2017 school year, and is in accordance with the above stipulations during the 2016-2017 academic year, is eligible to apply for any THON 2017 Spring Captain position.

1.3.6.1. Commonwealth Campus students are eligible to apply for a THON 2017 Spring Captain position unless their position requires them to be at University Park for that semester.

1.3.7. All Captains will be required to complete the “Building a Safe Penn State: Reporting Child Abuse Training” module. It can be accessed at lrn.psu.edu. Certificates of completion should be printed and submitted to the respective Committee’s Director.

1.3.8. Rules pertaining to student teaching, study abroad, and the “Building a Safe Penn State: Reporting Child Abuse Training” module do not apply to fundraising organization involvement. Fundraising organizations in THON may accept members in accordance to the rules set forth by The Office of Student Activities at University Park, Student Life Offices at Commonwealth Campuses, and the organization’s constitution.

1.3.9. Enrollment may be subject to verification at any time. If you have any questions or concerns regarding fundraising organization or volunteer requirements, please contact Communications Director, Jon George, ([email protected]).

1.4. THON Chair Requirements

1.4.1. The following requirements are set forth by the Executive Committee and must be met by all THON Chairs. Any deadlines provided by a THON Captain as your liaison must also be met. The Executive Committee has the right to issue new dates aside from the ones presented below and will have them communicated to the fundraising organization through the liaison.

1.4.2. Statement of Rule Awareness and Compliance (SORAAC)

1.4.2.1. The SORAAC must be completed before participating in any fundraising activities.

1.4.2.2. All THON Chairs of registered organizations or Independent Dancer Couples must pass a quiz based on content from the THON 2017 Rulebook which will submit a digitally signed SORAAC before participating in any fundraising activities. This can be completed on THINK (www.think.thon.org) after the opening of the Fundraising Window. This form must be signed prior to any fundraising activity.

1.4.2.3. The SORAAC states that each THON Chair has read the Rulebook and will make every attempt to ensure that its organization follows the stated rules.


Rulebook


10

1.4.2.4. Any organization that fails to complete this form will have half of the funds raised prior to turning in the form deducted from its organization’s total. Final assessment of penalties is at the discretion of the Executive Committee.

1.4.3. THON Chair Workshop Sessions

1.4.3.1. THON Chair Workshops #1: September 12, 2016, time and location TBA

1.4.3.1.1. One THON Chair is required to attend a Post-Workshop #1 Liaison Meeting by September 25, 2016 to receive a breakdown of their organization’s fundraising total from the prior year

1.4.3.2. THON Chair Workshop #2: January 17, 2017, time and location TBA

1.4.3.2.1. One THON Chair is required to attend a Post-Workshop #2 Liaison Meeting by January 29, 2017 to prepare for transitioning after THON Weekend. Liaisons will also discuss potential incentives for creating a final report after THON Weekend.

1.4.3.3. These events are mandatory for all THON Chairs and Independent Dancer Couples attending the University Park campus. If a THON Chair is unable to attend a Workshop, an alternate member of the student organization must take his or her place. PLEASE NOTE: THON Chairs representing Commonwealth Campuses will have the opportunity to live stream the THON Chair Workshops and Liaison Meetings

1.4.3.3.1. If no alternate member attends these workshops or liaison meetings, the organization will lose two (2) floor passes for THON Weekend. Floor passes can be regained if the THON Chair meets with his or her Communications Liaison by the following dates.

1.4.3.3.1.1. If you missed Workshop #1 or the Post-Workshop #1 Liaison Meeting – you must meet with your Communications Liaison by October 2, 2016.

1.4.3.3.1.2. If you missed Workshop #2 or the Post-Workshop #2 Liaison Meeting – you must meet with your Communications Liaison by February 5, 2017.

1.4.3.4. Independent Dancer Couples and organizations that are registered after THON Chair Workshop #1 must meet with their assigned Communications Liaison within two weeks of registering. Organizations will receive an email from their liaison within a week of registering.

1.4.4. Monthly Organization Reports

Rulebook


11

1.4.4.1. Monthly Organization Reports (these are not Family Relations Bi-Weekly Reports) – These are mandatory reports that must be completed by at least one of the organization’s THON Chairs. These reports will be available on THINK and reviewed by your Communications and Development Liaisons. The deadlines and penalties/incentives are listed below:

1.4.4.2. Deadlines:

1.4.4.2.1. September Organization Report – Due October 1, 2016 by 11:59pm*

1.4.4.2.2. October Organization Report – Due November 1, 2016 by 11:59pm

1.4.4.2.3. November Organization Report – Due December 1, 2016 by 11:59pm

1.4.4.2.4. December Organization Report – Due January 1, 2017 by 11:59pm

1.4.4.2.5. January Organization Report – Due February 1, 2017 by 11:59pm

1.4.4.2.5.1. The September Organization Report will have a 24-hour window period following the deadline when the report will still be accepted as on time. This window period will only occur for the September report. All other reports will be held to their hard deadline with no exceptions.

1.4.4.3. Penalties & Incentives:

1.4.4.3.1. Complete 5/5 Reports – Organization is entered into a lottery to win one additional 42-hour pass for THON 2017

1.4.4.3.2. Complete 4/5 Reports – No penalty

1.4.4.3.3. Complete 3/5 Reports – Four hour suspension of organization 42-hour pass for THON 2017

1.4.4.3.4. Complete 2/5 Reports – Eight hour suspension of organization 42-hour pass for THON 2017

1.4.4.3.5. Complete 1/5 Reports – Sixteen hour suspension of organization 42-hour pass for THON 2017

1.4.4.3.6. Complete 0/5 Reports – 5% deduction in organization’s THON 2017 total

1.4.4.3.7. Completion of a Final Report (as outlined in your post-Workshop #2 Liaison Meeting) – Organization is entered into a lottery to win an extra incentive to be announced at a later date.

Rulebook


12

1.4.5. Adopt-A-Family (AAF) Program

1.4.5.1.1. Participation in the Adopt-A-Family (AAF) program is optional. In order to participate, the following requirements must be fulfilled:

1.4.5.1.1.1. Complete Applications by Friday, September 16,2016, online and in person, by no later than 5pm. Application can be found on THINK (www.think.thon.org)

1.4.5.1.2. Attend the following workshops:

1.4.5.1.2.1. AAF Workshop #1 – Thursday, September 8, 2016, time and location TBA

1.4.5.1.2.2. AAF Workshop #2 – Monday, September 26, 2016, time and location TBA

1.4.5.1.2.3. AAF Workshop #3 – Tuesday, November 8 – Thursday, November 10. 2016 (organizations are only required to attend one night of the three), time and location TBA

1.4.5.1.2.4. AAF Workshop #4 – Wednesday, February 1, 2017, time and location TBA

1.4.5.1.3. Complete bi-weekly Family Relations Report

1.4.5.1.3.1. A Family Relations AAF Captain will provide a schedule of report deadlines.

1.4.5.1.4. If you have any questions regarding the Adopt-A-Family program, please contact Family Relations Director, Brittany Robbins ([email protected]).

1.4.6. Organization Info Sessions

1.4.6.1. Organizations may hold information sessions for themselves as an organization benefitting THON.

1.4.6.2. These events should be named “Organization X Benefitting THON Information Session” and not “THON Information Session.”

1.5. THON Recycling and Environmental Effort (TREE)

1.5.1. The mission of the THON Recycling and Environmental Effort is to spread environmental awareness while fundraising for the Penn State IFC/Panhellenic Dance Marathon.

1.5.1.1. Organizations, Commonwealth Campuses, and THON Committees are encouraged to participate.

1.5.1.2. All participants must register on THINK in order to receive a TREE number and to be considered for THON Weekend incentives.

http://www.think.thon.org/


Rulebook


13

1.5.2. Bag Collection

1.5.2.1. Once a week there will be a specified bag drop off. This day will be determined in the Spring and announced via a THON Volunteer Update.

1.5.2.1.1. Drop off location is the storage facilities behind the Hostetter Business Services Building

1.5.2.1.2. Signs will be located near the facility for further directions to drop off.

1.5.2.2. Only official TREE bags are valid for submission.

1.5.2.3. Bag will only be credited towards your organization or committee if your TREE number is clearly printed on the bag.

1.5.2.4. A bag may only contain uncrushed aluminum cans.

1.5.3. Recycling should never be taken from residence halls or campus buildings. If this is discovered, your organization will be disqualified and will not receive any incentive for THON weekend.

1.5.4. Incentives

1.5.4.1. Incentives for the most bags submitted for Committees, Organizations, Commonwealth Campuses, and Greek Pairs will be awarded. There will be one winner per category.

1.5.4.2. Each winner will receive one of several prizes. Prizes and incentives will be announced at the end of the TREE collection period. Distribution of prizes is up to the discretion of the OPPerations Director and the TREE Captain.

1.6. Ethical Considerations

1.6.1. All organizations that choose to participate in any fundraising activities are expected to make the appropriate arrangements to cover expenses. Organizations are encouraged to keep expenses to a minimum. Using donations intended to benefit THON to pay for any trip or organization expense is strictly prohibited. The goal of each group should be to maximize its contribution to THON; the more money raised, the more money will be available to assist the children and their families who benefit from Four Diamonds. The members of the organization should exercise caution to prevent abuses. Any activity or event that is meant to support THON must remain appropriate for a THON family to witness at all times.

1.6.2. Any organization found to be using donations for THON to cover expenses for unrelated trips or fundraisers will incur a 10% deduction in their THON 2017 total. Final assessment of penalties is at the discretion of the Executive Committee.

Rulebook


14

1.7. Interaction with Minors

1.7.1. Penn State IFC/Panhellenic Dance Marathon will act in accordance to the policies set in place for Minors involved in University-Sponsored Programs (Reference University Policy AD39 for more information).

1.7.2. Member of the Executive Committee and Family Relations Captains will be required to complete PA Criminal Background Checks, PA Child Abuse Clearance, and FBI Background checks in order to serve in their roles. The Executive Committee and all Captains are required to complete Building a Safe Penn State: Reporting Suspected Child Abuse Training.

1.7.3. These guidelines are set forth to ensure the safety and protection of all minors involved with Penn State IFC/Panhellenic Dance Marathon and Four Diamonds. Anyone found in violation of these rules will be referred to the Office of Student Conduct and/or Student Organization Conduct Committee and face consequences from the Executive Committee. For more information or if you have any questions regarding this policy, please contact the Family Relations Director, Brittany Robbins ([email protected]).

2.0 Fundraising

2.1. Forced Fundraising

2.1.1. Forced Fundraising is the act of creating penalties, enforcing

quotas, inflicting social consequences, or implying any other

pressures, either implicit or explicit, to fundraise or volunteer on

behalf of your organization or committee for THON. The following

penalties will be enforced for any forced fundraising violations:

2.1.1.1. A 10% deduction in their THON 2017 total for the first offense.

2.1.1.2. A 25% deduction in their THON 2017 total and re-assessment of

THON Weekend Floor passes for the second offense.

2.1.1.3. Any organization found violating this rule more than two times

will face a meeting with members of the Executive Committee

and may forfeit their dancers for THON 2017.

2.1.1.4. Final assessment of penalties is at the discretion of the

Executive Committee.

2.1.1.5. To report forced fundraising anonymously, please visit the Report an

Incident page Here.


http://www.thon.org/Students/ReportIncident

Rulebook


15

2.2. Fundraising Window

2.2.1. Solicitation begins at 7AM on Friday, September 16, 2016 and ends at 11:59PM on Saturday, February, 18, 2017.

2.2.1.1. Money will still be accepted until 11:59am Sunday, February 19, 2017 to be included in the THON 2017 total, but cannot be credited towards an organization.

2.2.2. This time period, hereafter referred to as the Fundraising Window, is the time period in which organizations may collect solicitations for THON that can be credited toward their organization total. This includes cash and check donations, online donations, Fundraising Events, Letter Drives, Solicitation Cards and Small Business and Corporate Donations. The purpose of this window is to protect THON’s donors from excessive contact and to promote fairness during the fundraising season. For questions about organization fundraising totals, please contact Jon Muth or Rebecca Cox, the Finance Assistant Treasurers ([email protected]).

2.2.2.1. There are two opportunities for early organization crediting available to all organizations as of August 1st, 2016. At that time, THON 5K Registrations and THON Football Game ticket sales are able to be credited to a specific organization. The THON 5K Registration includes a field for registrants to denote which organization they would like to be credited, and those who purchase tickets to the THON Football Game through the link provided by THON will receive a post-purchase survey asking if they would like their ticket sale to be credited.

2.2.3. Methods of Fundraising

2.2.4. All organizations and individuals that participate in fundraising are to adhere to the following guidelines set forth by the Penn State IFC/Panhellenic Dance Marathon.

2.2.5. Canister Solicitation (Canning)

2.2.5.1. Solicitation with posters and canisters provided by the Executive Committee may occur only on the listed Fundraising Outreach & Canning Weekends. The materials provided by the Executive Committee must be used while conducting canister solicitation. At no other time may any organization or individual participate in canister solicitation without proper permission from the Executive Committee. Solicitation may begin at 9:00 AM on Friday of the Fundraising Outreach & Canning Weekend and must end Sunday at 5pm.

2.2.5.1.1. Solicitation may not begin before 9:00 AM on any day. Solicitation must end by dusk throughout the weekend. Any organization found to be in violation of these rules will receive a 15% penalty


Rulebook


16

on all funds raised that weekend for canning before sunrise and a 50% for canning after sunset.

2.2.5.2. Valid Canister Solicitation Dates:

2.2.5.2.1. Please keep in mind that any Fundraising Outreach & Canning Weekend may be cancelled due to inclement weather that could be dangerous to those participating. Cancellations will be communicated via email.

2.2.5.2.2. September 23-25, 2016

2.2.5.2.3. October 28 – 30, 2016

2.2.5.2.4. Canister solicitation at any other time is strictly prohibited and

will result in immediate penalization. Any organization that

participates in canister solicitation outside of the Fundraising

Outreach & Canning Weekend or during a canceled Fundraising

Outreach & Canning Weekend will lose the ability to participate in

the following Fundraising Outreach & Canning Weekend and

forfeit 50% of the funds raised during illegal canister solicitation. If

an organization participates in canister solicitation after both

designated weekends, 25% of all funds raised during canister

solicitation will be deducted from the organization. Final

assessment of penalties is at the discretion of the Executive

Committee.

2.2.5.3. Fundraising Safety e-Course

2.2.5.3.1. All individuals who wish to participate in fundraising outreach are

required to complete the Fundraising Safety e-Course located on

the THON e-Learning Management System. (www.telms.thon.org)

2.2.5.3.2. Any organization or committee who is found to have any

individuals soliciting without completing the Fundraising Safety e-

Course will have a 10% deduction of the fundraising outreach total

for the first offense, a 20% deduction for the second offense, and

a 30% deduction for any offense after the second. Final


Committee.

2.2.5.4. Pre-Canister Solicitation Procedure

2.2.5.4.1. Trip Registration

2.2.5.4.1.1. Prior to departure, all canning trips must be registered on think.thon.org. Throughout the weekend, new locations may

Rulebook


17

be registered at any time, however they must be registered before any organizations may utilize them.

2.2.5.4.1.1.1. Any organization found canning at unregistered locations will result in a 5% deduction from the weekend’s canister solicitation total for the first offense, a 10% deduction for the second offense, and a 15% deduction for the third offense. Final assessment of penalties will be at the discretion of the Executive Committee.

2.2.5.4.1.2. Organizations must sign up for a Canning Drop-Off time on

THINK through “Canning Drop-Off Sign Up” link prior to

departure or by Friday at 11:59pm of each Fundraising

Outreach & Canning Weekend.

2.2.5.4.1.2.1. Failure to comply with these rules will result in a 5% deduction from funds raised during the weekend’s canister solicitation total. Final assessment of penalties will be at the discretion of the Executive Committee.

2.2.5.4.2. Organizations are required to contact local municipalities of the

desired canning locations prior to solicitation.

2.2.5.4.2.1. Organizations are only permitted to solicit funds in areas that

allow canister solicitation. It is the responsibility of the THON

Chair to ensure that all relevant areas allow canister

solicitation.

2.2.5.4.2.2. Organizations are required to obtain any permits for

fundraising in communities that require them.

2.2.5.4.2.3. A detailed list of popular, restricted, and prohibited canning

locations is available on THINK.

2.2.5.4.2.4. Solicitation in a restricted or prohibited municipality is

strictly prohibited. Any organization that participates in

fundraising outreach or canning in a restricted municipality will

lose the ability to participate in the following Fundraising

Outreach & Canning Weekend and forfeit 50% of the funds

raised during that Fundraising Outreach & Canning Weekend.

If an organization is fundraising in a restricted geographic

location after all three designated weekends, 25% of all funds

raised during all Fundraising Outreach & Canning Weekends

will be deducted from the organization. Final assessment of

penalties is at the discretion of the Executive Committee.

Rulebook


18

2.2.5.4.3. Persons participating in canister solicitation must use official

THON 2017 can wraps and signs, as provided during Materials

Distribution sessions. Once acquired, organizations must write

their organization’s full name on every sign. If it is a paired

organization or an Independent Dancer Couple, both names must

appear on the signs. Greek organizations must spell out the

letters of their organization.

2.2.5.4.4. Materials will only be provided during the following times:

2.2.5.4.4.1. September 21 – 23, 10am – 5pm; 325 HUB

2.2.5.4.4.2. October 26 – 28, 10am – 5pm; 325 HUB

2.2.5.4.5. Persons participating in canister solicitation must have

names visible and use only legal canning materials while

canning. Violations of these rules will result in a 5% penalty on

funds raised from the weekend’s canister solicitation total for the

first offense, 10% for the second offense, and 15% for the third

offense. Final assessment of penalties will be at the discretion of

the Executive Committee.

2.2.5.4.6. All persons who choose to solicit for THON are required to

carry their Penn State IDs. Persons choosing to solicit are also

encouraged to display their IDs, along with any other item

displaying Penn State and/or THON. Reflective clothing is

strongly encouraged.

2.2.5.4.6.1. Individuals other than THON Volunteers, including but not

limited to Four Diamonds Families, Penn State alumni, donors,

and supporters, are prohibited from participating in canister

solicitation.

2.2.5.4.6.2. Any organization allowing individuals other than students who

have completed the Fundraising Safety e-Course to participate

in canister solicitation will receive a 10% penalty on funds

raised from the weekend’s canister solicitation total for the first

offense, 20% for the second offense, and 30% for the third

offense. Final assessments of penalties will be at the

discretion of the Executive Committee.

2.2.5.5. Proper Canning Procedure

2.2.5.5.1. While canning, Penn State students are representing the Penn

State IFC/Panhellenic Dance Marathon. As such, all participants

are expected to present themselves in a professional manner and

Rulebook


19

abide by all state and local laws within the area in which they are

soliciting.

2.2.5.5.2. All vehicle codes of the state in which you are soliciting must

be followed. Any organization found violating this rule will result in

a 10% penalty on funds raised from the weekend’s canister

solicitation total for the first offense, 20% for the second offense,

and 30% for the third offense. Final assessment of penalties will

be at the discretion of the Executive Committee.

2.2.5.5.3. Suggested procedure when other students are seen canning in

violation of vehicle codes or when students are not presenting

themselves in a professional and courteous manner:

2.2.5.5.3.1. Approach those who are canning improperly, remind them of

THON’s policy, and politely ask them to correct their behavior.

2.2.5.5.3.2. If the problem persists:

2.2.5.5.3.2.1. Call 1-800-392-THON any time during the weekend to

report the incident. Please note the organization’s name.

2.2.5.5.3.2.2. Take a photograph on any available cell phone and send it

to the Rules & Regulations Volunteer Safety Captains at

[email protected]. If no cell phone is available,

use a camera and email photos as soon as possible.

2.2.5.5.3.2.3. This will result in sanctions from the Executive Committee,

as laid out in this section.

2.2.5.5.3.2.4. Please note: It is never acceptable for a volunteer to

jeopardize their personal safety to take a picture of a

violation.

2.2.5.5.4. Procedure when multiple organizations are canning in the same

area:

2.2.5.5.4.1. Any organization holding a permit and with Fundraising

Outreach registration to solicit funds in a given area has the

right to exclusively solicit funds there.

2.2.5.5.4.1.1. For example, if organization A is canning, and organization

B arrives and presents a valid permit for solicitation in the

area in question and has also registered that location,

organization A must leave unless it presents a valid permit.


Rulebook


20

2.2.5.5.4.2. If two organizations present a valid permit for solicitation and

both have registered the location of the area in question, the

first organization on the scene has the right to stay and solicit

alone.

2.2.5.5.4.3. If a permit is not required for a particular location, the first

organization on the premises, which has registered that

location, has a right to solicitation.

2.2.5.5.4.4. Organizations should be mindful of already registered

storefronts and other venues when organizing their trips.

Those organizations that register their trips for the same

location are encouraged to handle the situation between the

two organizations (i.e. sharing locations, etc.). Organizations

will be notified by THINK if multiple organizations register a

single location.

2.2.5.5.4.5. Organizations should work to share locations.

2.2.5.5.5. If, for any reason, the police ask you or members of your

organization to leave a certain location or locations, please do so

immediately. Contact the THON Office so that the proper steps

can be taken to inform others canning in the area that this may not

be an ideal location to continue canning.

2.2.5.5.5.1. If at any time it is necessary to contact the police, all

volunteers are well within their rights to do so. Volunteers are

required call the THON office as well, so that Rules &

Regulations Volunteer Safety Captains can track the incident

and assign an effective organizational penalty, when

necessary.

2.2.5.5.6. Any use of alcohol or illegal substances while canning or

while driving to your destination is absolutely prohibited.

Canning in or in front of bars or stores selling alcohol is

strictly prohibited. Any organization found violating this rule will

result in a 10% penalty on funds raised from the weekend’s

canister solicitation total for the first offense, 20% for the second

offense, and 30% for the third offense. Final assessment of

penalties will be at the discretion of the Executive Committee.

2.2.5.5.7. It is strictly forbidden to solicit funds from any roadways,

medians, traffic circles, highways, or intersections regardless

if they have a sidewalk. Storefronts are the only acceptable

canning locations. Any organization found violating this rule will

Rulebook


21

result in a 15% penalty on funds raised from the weekend’s


offense, and 30% for the third offense. Final assessment of


2.2.5.5.7.1. As stated in the Fundraising Safety e-Course, no individual

may step foot in the street at any time. Having one foot in the

street in order to receive a donation is liable for penalization.

2.2.5.5.7.2. Canning may only happen at registered storefronts.

2.2.5.5.8. At no time may a student solicit funds alone. All volunteers

must be with at least one other individual at all times while actively

fundraising. Any organization found violating this rule will result in

a 10% penalty on funds raised from the weekend’s canister

solicitation total for the first offense, 20% for the second offense,

and 30% for the third offense. Final assessment of penalties will

be at the discretion of the Executive Committee.

2.2.5.5.8.1. For example, two people standing in front of different stores in

a shopping center is soliciting funds alone and violates

fundraising safety practices.

2.2.5.5.9. For storefront solicitation, manager approval is needed to solicit

funds at each location. Any organization found violating this rule

will result in a 5% penalty on funds raised from the weekend’s


offense and 15% for the third offense. Final assessment of


2.2.5.5.10. Canister Solicitation within Centre County is strictly forbidden. Any

organization found in violation of this rule will forfeit all funds

raised. Final assessment of penalties will be at the discretion of

the Executive Committee.

2.2.5.5.11. Canister Solicitation on Penn State University property, including

Beaver Stadium, is strictly forbidden. Any organization found in

violation of this rule will forfeit all funds raised. Final assessment

of penalties will be at the discretion of the Executive Committee.

2.2.5.5.11.1. Exceptions to this rule will be granted at the discretion of the


2.2.5.5.12. Please contact the Rules & Regulations Volunteer Safety Director,

Andrew Smith, with any questions. ([email protected])


Rulebook


22

2.2.5.6. POST CANISTER SOLICITATION PROCEDURE

2.2.5.6.1. Proceeds from canister solicitations must be brought to the THON

Finance Committee on the Sunday or Monday during your

assigned Canning Drop-Off time following each Fundraising

Outreach & Canning Weekend. All money to be credited to an

organization must be turned in at one time. Any money turned in

after your organization’s original drop-off will not be counted

toward your organization’s total.

2.2.5.6.2. Bills must be separated by denomination. They should be in stacks of 100 bills of the same denomination (i.e. 100 1's, 100 5's, 100 10's, etc.), all facing the same direction. If bills are wet, they must be dried before being brought to Canning Drop-Off.

2.2.5.6.3. Coins may be brought in cans (separated from bills) without being

separated among themselves. All foreign objects (screws, paper

clips, etc.) must be removed from coins before turning them in.

2.2.5.6.3.1. All organizations found in violation of these rules will face a 5%

deduction from their total raised during that weekend’s canister

solicitation. Final assessment of penalties will be at the

discretion of the Finance Director, Sydney Boutcher.

2.2.5.6.4. If money is not turned in to the Finance Committee at Canning

Drop-Offs, the organization will face a 2.5% deduction in the total

raised from canister solicitation for each day it is late. Final

assessment of penalties will be at the discretion of the Executive

Committee.

2.2.5.6.4.1. Please contact the Finance Director, Syndey Boutcher

([email protected]) with any questions.

2.2.5.6.5. Following each Fundraising Outreach & Canning Weekend, the

organization must complete the “Post-Canning Report” form for

each trip within 10 days after the end of the Fundraising Outreach

& Canning Weekend. This form can be found on THINK

(www.think.psu.edu).

2.2.5.6.6. Organizations’ canning totals will be posted on THINK the Sunday

following each Canning Drop-Off and will be viewable by each

THON Chair. If you have any questions regarding these postings,

contact Rebecca Cox and Jonathan Muth, the Finance Assistant

Treasurers ([email protected]).


http://www.think.psu.edu/


Rulebook


23

2.2.5.7. Sanctions for Illegal Solicitation: Organizations will be held

accountable for soliciting funds illegally. This includes but is not

limited to: canning and canvassing on University property (including

Beaver Stadium) and canning illegally (without a permit or in violation

of the applicable vehicle codes).

2.2.5.7.1. Either the Executive Committee or the local authorities must

confirm all allegations.

2.2.5.7.2. Organizations soliciting illegally will be held accountable based on

the penalties laid out in this section. Any violation that does not fall

under one of the aforementioned penalties will be handled on a

case by case basis by the Executive Committee and penalties will

be assessed accordingly.

2.2.6. Canvassing

2.2.6.1. This type of fundraising may be accomplished by means of THON

solicitation cards that communicate THON’s message and encourage

potential donors to donate.

2.2.6.2. Canvassing can only be done between 9:00 AM and dusk. Any

organization found in violation of this rule will receive a 15% penalty

on canvassing funds raised before sunrise and a 50% penalty on

canvassing funds raised after sunset.

2.2.6.3. Canning materials such as cans and signs are strictly forbidden

while canvassing. Organizations may utilize THON approved

canvassing materials like solicitation cards, proof of donation cards,

and canvassing bags.

2.2.6.3.1. All Materials for Canvassing can be picked up during the Materials

Distribution outlined in policy 2.2.5.4.4, or from 227D HUB during

normal office hours (9am – 5pm, Monday - Friday).

2.2.6.3.1.1. Canvassing bags issued by the Executive Committee must be

returned to 227D HUB within 5 days of the completion of the

trip. Failure to return a canvassing bag will result in 2.5%

deduction of funds raised on the trip.

2.2.6.3.2. All organizations are allowed up to 250 free solicitation cards.

Additional cards may be purchased in 227D HUB during normal

office hours (9am – 5pm, Monday - Friday).

Rulebook


24

2.2.6.4. Solicitation cards cannot be placed in mailboxes for any reason.

This is in violation of federal law and will result in organizational

penalties.

2.2.6.5. No organization may solicit houses that post a “No Solicitation”

sticker on the window of the house. This is in violation of federal

law and will result in organizational penalties.

2.2.6.6. Cash and check donations may also be collected while canvassing;

however, collecting credit card information while canvassing is

illegal and strictly prohibited and will result in penalties

assessed by the Executive Committee.

2.2.6.7. Organizations must keep safety as a top priority during canvassing.

The Executive Committee reserves the right to withdraw the use of

canvassing as a means of fundraising for THON at any time.

Canvassing may not be permitted when there is inclement weather.

2.2.6.8. Organizations must contact the municipality in which they intend to

canvass prior to each trip to determine if any prior paperwork is

required.

2.2.6.9. Registering Canvassing Trips

2.2.6.9.1. Canvassing registration will require a pre-registration submission

and a post-canvassing submission which can be found under the

“Fundraising Outreach” tab on THINK.

2.2.6.9.1.1. Organizations must register all canvassing trips prior to

departure or by 11:59pm the night before the trip, whichever is

first.

2.2.6.9.1.1.1. Streets may be registered throughout the trip, however it is

highly encouraged to register them all before departure.

2.2.6.9.1.2. Organizations must also fill out a post-canvassing form, which

can be found on THINK. All funds raised and this form must be

submitted to the THON office within 5 days of the trip.

2.2.6.10. Canvassing Penalties

2.2.6.10.1. Any organization found attending an unregistered canvassing trip

will face a 5% deduction of funds raised on the trip for the first


offense. Four or more offenses will result in suspension of

canvassing privileges for the rest of THON 2017.

Rulebook


25

2.2.6.10.2. Any organization that fails to turn in a post-canvassing report with

the funds within 5 days of the completion of the trip will face a 5%

deduction of funds raised for each day the report is late.

2.2.6.10.3. Any organization found participating in illegal canvassing practices

will face a 10% deduction of funds raised on the trip for the first


offense. Four or more offenses will result in suspension of

canvassing privileges for the rest of THON 2017.

2.2.7. Corporate Sponsors

2.2.7.1. Small Business and Corporate Sponsors: THON requires that a New

Company Contact Request form be filled out on THINK prior to

contacting any small business or corporation. Contact Donor &

Alumni Relations Development Director, Tommy Radziminski

([email protected]) with any questions.

2.2.7.1.1. The Donor Request form can be found on THINK

(http://www.think.psu.edu) under the Fundraising Outreach tab.

2.2.7.1.2. Solicitation of Small Business and Corporate Donors may only be

made inside the Fundraising Window, unless approved by the

Rules & Regulations Volunteer Safety Director, Andrew Smith and

the Donor & Alumni Relations Development Director, Tommy

Radziminski.

2.2.7.1.2.1. If an organization has registered a Corporate Donor that

donated to THON and credited that organization during the

THON 2015 or THON 2016 year, they have the sole ability to

contact that donor for the THON 2017 year.

2.2.7.1.2.1.1. If a Corporate Donor was contacted but did not donate and

credit the organization, they can be contacted by any

organization.

2.2.7.1.3. After gaining approval, the organization will make arrangements

with the assigned Development Liaison to determine who will

manage all contacts for the duration leading up to THON

Weekend. Should your organization choose to retain the duty of

maintaining the contact, you must keep your Development Liaison

informed of all relevant developments. All donations received

from donors must be issued directly to Penn State Dance

Marathon, 227D HUB, University Park, PA 16802 with the



Rulebook


26

organization name and number in the memo so that the

organization can receive proper credit.

2.2.7.2. Local (Centre County) Company Sponsors

2.2.7.2.1. No group may solicit Centre County or State College

businesses. The only exception to this is if a member or alumni

of the organization currently works at the business. In that case,

the organization must notify the Donor & Alumni Relations

Development Director, Tommy Radziminski, prior to the first

contact. Additionally, the New Company Contact form must be

completed on THINK. Once this form has been approved, contact

can be initiated.

2.2.7.3. Corporate and Charitable Foundations

2.2.7.3.1. No group may solicit corporate or charitable foundations for a

donation. Corporate contacts will only be approved if an

organization has a personal contact with an affiliate of the

company or foundation. The Donor & Alumni Relations

Committee is responsible for contacting all companies and

foundations for which there is no contact. Exceptions may be

made on a case-by-case basis, but only after gaining approval

from Donor & Alumni Relations Development Director, Tommy

Radziminski ([email protected]).

2.2.8. Donation Boxes

2.2.8.1. All Donation Box locations must be requested using the form under

the Fundraising tab on THINK. Email [email protected] if you

have any questions.

2.2.8.2. All Donation Boxes can ONLY be placed at their locations within the

Fundraising Window.

2.2.8.2.1. A Donation Box request for a particular location is valid for this

entire THON Fundraising Window until the deadline to return

Donation Boxes for THON 2017.

2.2.8.2.2. You must have permission, as well as the contact name and

information for the approving manager from the company before

making the request on THINK.

2.2.8.2.3. Organizations must contact potential Donation Box locations

before placing a Donation Box. After receiving approval from a



Rulebook


27

company manager, a Donation Box request must be filled out on

THINK for approval by the Donor & Alumni Relations Committee.

2.2.8.2.4. Organizations can pick up their Donation Boxes ONLY on Fridays

from September 16, 2016 until December 16, 2016. Exceptions

may be made on a case-by-case basis, but only after gaining

approval from the Donor & Alumni Relations Committee. Email

[email protected] or your Development Liaison.

2.2.8.2.4.1. No requests will be accepted after December 10, 2016.

2.2.8.2.4.2. Organization name and number must be written on the bottom

of each Donation Box as well as contact information of a

representative that will be responsible for collecting the box.

2.2.8.2.4.2.1. Upon collecting Donation Boxes, the organization

representative should be ready to show photo ID to the

business manager.

2.2.8.2.5. If you would like to request multiple Donation Boxes for the same

location, you must make a separate request for each box AND

note in the comments what box you are requesting in the entire

sequence. In other words, if you are submitting a request for the

third box out of five for a particular location, list “3 of 5” in the

comments field.

2.2.8.2.6. The address for the location of the Donation Box must be the

official mailing address for that location.

2.2.8.3. The location of a Donation Box must be THON appropriate. If the

location would not be appropriate for a THON Family to attend, it

should not be requested.

2.2.8.3.1. The primary focus of any Donation Box location cannot be the

sale, distribution, or consumption of alcohol, nor can any funds

received from alcohol be donated to THON.

2.2.8.3.2. Donation Boxes will only be placed at the Hershey Children’s

Hospital with the permission of the Executive Committee.

2.2.8.3.3. Donation Boxes cannot be placed at any other hospitals so as to

not hinder their own fundraising efforts.

2.2.8.3.4. Donation Boxes can only be placed on campus or at a Centre

County business if there is an explicit connection between the


Rulebook


28

requesting organization and the location. This will be evaluated

on a case-by-case basis by the Development Committee.

2.2.8.3.5. If an organization is found to be collecting funds using a Donation

Box at an unregistered location, that organization will receive a

50% deduction in their final Donation Box total for THON 2017.

Final assessment of penalty will be at the discretion of the


2.2.8.4. A Donation Box Report must be submitted on THINK for each

Donation Box. This report should be printed out and turned into the

THON Office within 10 days of when the Donation Box was collected

from its location.

2.2.8.4.1. When returning Donation Boxes, an organization’s representative

must bring each physical Donation Box into the THON Office

(227D HUB), all funds collected from each box, and a printout of

each donation box report.

2.2.8.4.1.1. Donation Boxes must be disassembled before returning them

to the THON Office.

2.2.8.4.1.2. This procedure must be completed for any boxes that were

distributed and not placed or did not receive any funds.

2.2.8.4.1.3. Failure to submit a Donation Box report will result in a 5%

deduction of the organization’s final Donation Box total for

THON 2017. Final assessment of penalties will be at the


2.2.8.4.2. The Donation Box collection deadline for THON 2017 is February

6, 2017. All Donation Boxes must be collected from their location

on or before this date and returned to the THON office within 24

hours of collection or the next business day.

2.2.8.4.2.1. Failure to return Donation Boxes by this deadline will result in

a 50% deduction per Donation Box that is not returned. Final

assessment of penalties will be at the discretion of the


2.2.8.4.3. Any Donation Boxes issued in a previous fundraising year (THON

2016, THON 2015, etc.) cannot be reused and must be returned

to 227D HUB immediately. Donation boxes issued for THON 2017

will receive a special designation to prevent future use.

Rulebook


29

2.2.8.4.4. Lost or stolen Donation Boxes should be reported to

[email protected] immediately. Please provide the

organization name and location.

2.2.9. Mail Solicitations (THONvelope Letter Drives)

2.2.9.1. Individuals may begin collecting addresses for their letter drive prior to

the start of the fundraising season. However, letters cannot be mailed

and donations cannot be accepted until 7:00am on September 16,

2016. THON will provide outgoing and returning THONvelopes to all

THON fundraising organizations Wednesday, November 2, 2016,

through Friday, November 4, 2016. The first 250 THONvelopes

provided by each organization will be mailed with free postage when

submitted to the THON office in 227D HUB during THONvelope

Collection, Wednesday, November 30, 2016, throughFriday,

December 2, 2016. Additionally, if an Organization meets with its

Development liaison prior to THONvelope Collection week, THON will

mail another 25 additional THONvelopes on the organization’s behalf

for free.

2.2.9.2. Please have all letters sent out by mid-January so that the

Finance Committee can process incoming checks in a timely

manner.

2.2.10. Matching Gifts

2.2.10.1. Many businesses offer matching gift programs to encourage their

employees to support organizations such as THON. Prior to

contacting any business, please contact the Donor & Alumni Relations

Development Director, Tommy Radziminski ([email protected]).

2.2.10.2. To ensure proper credit for a matching gift donation to your

organization, please attach the original check (made out to Penn

State Dance Marathon) to the blank matching gift form provided by

the company donating to THON, place both in an envelope separate

from other checks, and return to Finance Director, Sydney Boutcher in

227D HUB. Please record the check information for your

organization’s records and verification. The check and matching form

will be sent to University Development for processing.

2.2.10.3. Organization members are not permitted to complete matching

forms. PLEASE NOTE: All singular donations of $10,000 and over

presented on behalf of an organization must be presented in the

form of a cashier’s check.



Rulebook


30

2.2.11. Alternative Fundraisers

2.2.11.1. All Alternative Fundraising Events, which are defined as any type of

fundraising event other than canister, corporate, mail, or online

solicitation must be registered on THINK (www.think.psu.edu).

2.2.11.2. All Alternative Fundraisers must be held within the Fundraising

Window.

2.2.11.2.1. All requests must be submitted by February 3, 2017 at the latest.

Anything submitted after this date will be denied.

2.2.11.2.2. No Alternative fundraisers may take place after February 12,

2017.

2.2.11.2.3. All profits from Alternative Fundraisers must be turned in with the

Alternative Fundraiser Report no later than February 14, 2017.

2.2.11.3. As organizations begin contacting donors, they must submit the new

donor request form found on the Alternative Fundraiser Registration

page.

2.2.11.4. Registration is accomplished by completing the form provided online

on THINK under the “Fundraising Outreach” tab. Failure to register

an Alternative Fundraiser will result in a 100% deduction of the

funds raised by the fundraiser for the first offense, 100%

deduction in addition to a 5% deduction in THON 2017 total for

the second and third offenses, and 100% deduction in addition to

a 10% deduction in the THON 2017 total for four or more

offenses. Final assessment of penalties will be at the discretion

of the Executive Committee.

2.2.11.4.1. All Alternative Fundraising requests must be submitted on THINK

at least 1 week prior to the event or they will be immediately

denied.

2.2.11.4.1.1. Organizations are able to edit all alternative fundraisers up

until the time when the request is either denied or approved.

2.2.11.4.1.2. If revisions requested by an Alternative Fundraising Captain

are not made before the event start date, the event will be

denied.

2.2.11.4.2. When submitting an Alternative Fundraiser Request, be sure to

include absolutely all details of the fundraiser in a thorough


Rulebook


31

description. Any request that does not contain the necessary

detail as outlined in the online form will require a revision to the

request and will delay the approval process.

2.2.11.5. The nature and name of the event must be THON appropriate. If it

would not be appropriate for a THON Family to attend, it should not

be submitted.

2.2.11.5.1. The primary focus of an alternative fundraiser event cannot be the

sale, distribution or consumption of alcohol, nor can any funds

received from alcohol be donated to THON.

2.2.11.5.2. Additionally, no alternative fundraiser may take place at a venue

whose primary connotation is of alcohol.

2.2.11.6. Bake Sale Regulations

2.2.11.6.1. Bake sales are not allowed to take place on any Penn State

Campus due to University Policy.

2.2.11.6.2. For bake sales occurring in State College, the application on

http://www.statecollegepa.us/DocumentCenter/Home/View/1205

titled must be completed at least seven (7) days before the event.

2.2.11.6.2.1. These forms must be submitted on THINK as well as emailed

to [email protected]

2.2.11.6.2.2. These forms require that you contact and attain signatures

from any business where the bake sale will occur.

2.2.11.6.2.3. All organizations are required to abide by all laws for the

handling of food set forth by the Department of Health of the

Borough of State College.

2.2.11.6.2.4. All bake sales must end by 10:00 PM.

2.2.11.7. University Ticketing Services

2.2.11.7.1. If your organization is selling tickets for an alternative fundraiser,

you must use the ticketing services in the USA Marketing Office

(209 HUB) and work with ASA to track income from sales.

2.2.11.7.2. All funds from the ticket sales and unsold tickets must be turned in

to ASA immediately following the event.

http://www.statecollegepa.us/DocumentCenter/Home/View/1205


Rulebook


32

2.2.11.7.3. Once tickets and funds are submitted to ASA, the organization

must submit a transfer form to move the funds from the

organization account to the THON account.

2.2.11.8. THON and FTK may not be used in the name of the event (i.e. “THON

Bakesale,” “Bakesale FTK”) but THON may be used in concurrence

(i.e. “Bakesale benefiting THON”)

2.2.11.8.1. Any organization that violates this rule will first receive a warning

from the Public Relations committee. If the name is not changed,

the organization will forfeit 5% of the funds raised. Final


Committee.

2.2.11.8.2. All alternative fundraisers that are utilizing a percentage of the

restaurant’s sales must donate at least 15% of the sales to THON.

2.2.11.8.2.1. Note that this cannot be 15% of profit; it must be at least 15%

of sales. Sales include all money raised in an Alternative

Fundraiser whereas profits are defined as money left over

after subtracting costs.

2.2.11.9. The location of the fundraiser must be stated as specifically as

possible.

2.2.11.9.1. No alternative fundraiser may be held at the same dining

establishment within two weeks of another alternative fundraiser.

If the requested date is within two weeks, the request will be sent

back to the organization’s THON Chair.

2.2.11.9.2. No fundraising is allowed on or around BJC or Beaver Stadium

property.

2.2.11.10. The contact person MUST be the organization’s THON Chair and they

must use a Penn State email address.

2.2.11.11. Public Relations Alternative Fundraising Regulations

2.2.11.11.1. All advertising (including flyers, banners, press releases etc.) must

be submitted with the Alternative Fundraiser Request. There are

fields to upload images as well as a text box to describe IN

DETAIL all plans for advertising.

2.2.11.11.1.1. Facebook events are considered a form of advertising.

Therefore, a link to the Facebook event must be included in

the Alternative Fundraising request prior to any guests being

Rulebook


33

invited to the event. The Public Relations Committee must

approve the Facebook event, and the fundraiser must be

approved as a whole before any person can be invited.

2.2.11.11.1.2. No advertisement is permitted before September 16, 2016

without approval from the Public Relations Director, Sam

Sherlock, or the Rules & Regulations Volunteer Safety

Director, Andrew Smith.

2.2.11.11.2. It is strictly prohibited to print any advertising before both approval

from the Public Relations Committee and overall approval of the

fundraiser from the Volunteer Safety Committee.

2.2.11.11.3. All alternative fundraisers should include “benefiting THON” or

“For The Kids” in their advertising including, but not limited to,

posters, flyers, and Facebook events.

2.2.11.11.3.1. The title of any Facebook event advertising an alternative

fundraiser follows the same naming guidelines listed in 2.2.8.9.

2.2.11.11.4. No alternative fundraiser advertising may use registered logos and

trademarks of THON, the Four Diamonds, or Penn State. This

includes, but is not limited to, the THON Shuttershade, the Four

Diamonds logo, FTK, and the Penn State chipmunk.

2.2.11.12. Merchandise Regulations

2.2.11.12.1. All t-shirt designs must be approved by the Merchandise Licensing

Captain by submitting a design through THINK

(www.think.thon.org) under the licensing tab. After submission, the

Licensing Captain will approve, deny, or request a change for the

design. If a change is required you must re-submit the new design

before approaching a vendor for print.

2.2.11.12.2. All merchandise sales must donate all profit to THON.

2.2.11.12.3. The merchandise must be marked up 15% of the cost in order to

be approved.

2.2.11.12.4. All t-shirts must be made by an approved vendor listed in this

guide if they have Penn State, The Pennsylvania State University,

a Penn State logo, the word THON, FTK, etc. on them. For more

information on the sale of Merchandise, refer to Section 3.0.

Specific regulations for Alternative Fundraisers can be found in

Section 3.4.2.

Rulebook


34

2.2.11.13. Some restaurants may require a certain number of sales in order to

grant a donation for 15% of sales. Failure to meet these requirements

will result in a penalty.

2.2.11.14. All fundraisers must have 100% of the profits being donated directly to

THON. Profits = Sales – Costs.

2.2.11.15. If the event involves gambling, raffling, etc., the organization must

obtain a Small Games of Chance License from the County

Treasurer’s Office. These licenses are valid for one year. Please

contact the Alternative Fundraising Captains

([email protected]) for more information.

2.2.11.15.1. All participants in any gambling or raffle must be at least 18 years

of age.

2.2.11.16. If the fundraiser is held on campus and involves any chance of injury

(i.e. sports, eating contests, marathons, etc.) a physical activity waiver

must be signed by all participants. This form can be found on

www.THON.org under Student Documents.

2.2.11.17. If the fundraiser is being co-sponsored (i.e. two organizations planning

and holding one fundraiser), a Fundraiser Request and Post-

Fundraiser Report must be filled out by a THON Chair from each of

the organizations involved under the same name, and with the name

of the co-sponsor included in the description.

2.2.11.18. Organizations must promptly deposit all funds to the THON

Office no later than the first business day after the event. A paper

copy of the Post-Fundraising Report must also be submitted to the

Finance Committee in 227D HUB, no more than 10 days after the

event has taken place. This report can be found on THINK. If the

Post-Fundraiser Report and funds are not submitted within this time

period, the organization will face a 5% deduction of funds raised from

the give occasion. Final assessment of penalties will be at the


2.2.11.18.1. The amount raised is the total amount obtained throughout the

fundraiser.

2.2.11.18.2. The material cost is the total amount of money spent on

organizing and conducting the fundraiser (i.e. advertisement, food,

renting a room, etc.).

2.2.11.18.3. The “successful” section is there to benefit your organization and

THON in future alternative fundraising endeavors. It is your



Rulebook


35

chance to let us and future THON Chairs know if the fundraiser

was worth all of the time and effort put into it.

2.2.11.18.4. The “if anything could be changed” section is your chance to list

any possible improvements or suggestions for similar alternative

fundraisers held in the future.

2.2.11.18.5. This report must be submitted by the organization’s THON Chair.

2.2.11.18.6. PLEASE NOTE: THON and affiliated fundraising efforts are

covered under the tax-exempt status of The Pennsylvania State

University. All contributions and in-kind donations are fully tax-

exempt. Federal ID Number: 24-6000-376. Tax exempt status:

170(c)(1). A letter of equivalency and additional tax information

detailing this can be found on THON.org under the Documents

section.

2.2.11.19. Any Alternative Fundraisers held prior to canning on a

Fundraising Outreach & Canning Weekend are subject to

additional requirements:

2.2.11.19.1. Each Alternative Fundraiser must utilize unique signage and

tables, in order to distinguish the fundraising efforts from canister

solicitation

2.2.11.19.2. Any Alternative Fundraisers that do not adhere to this policy will

receive a 10% deduction for a first offense, 15% for a second

offense, and 20% for a third offense.

2.2.11.20. Alternative Fundraisers may be asked to discontinue operations at the

discretion of the Volunteer Safety Director for any of the violations laid

out above.

2.2.12. Raffle Tickets

2.2.12.1. THON Raffle Tickets will be available for purchase throughout the

fundraising season. Individuals may purchase tickets and may

choose to have them credited toward an organization’s total.

2.2.12.1.1. Purchasing THON Raffle Tickets with donations acquired

through other forms of fundraising is strictly prohibited. Any

organization purchasing THON Raffle Tickets with donations will

forfeit the Raffle Tickets credited towards their organization’s total

and lose privileges to participate in the THON Raffle for THON

2017.

Rulebook


36

2.2.12.2. In order to be credited toward fundraising organization totals, Raffle

Tickets must be purchased by 11:59pm Monday, February 13, 2016.

Raffle Tickets may be purchased during THON Weekend as well but

will not be credited toward dancer or organizational totals.

2.2.12.3. Resale of Tickets is prohibited. Tickets must be filled out and entered

into the Raffle at point of purchase.

2.2.12.3.1. THON Raffle Tickets may only be purchased from an authorized

THON Captain or Director.

2.2.12.4. All participants of the Raffle must be at least 18 years of age.

2.2.13. In-Kind Donations

2.2.13.1. Any in-kind donation solicited by an organization or Captain does not

result in credit towards the organization’s monetary total.

2.2.14. Cash Donations

2.2.14.1. All cash donations received by an organization and individuals must

be turned in to the THON Finance Committee in 227D HUB 10am-

5pm, Monday through Friday.

2.2.14.2. In order for an organization to be credited, money must be submitted

in an envelope or a sealed zip-lock bag labeled with the organization

name and number.

2.2.15. Check Donations

2.2.15.1. All checks received by an individual or an organization must be turned

in to the THON Finance Committee in 227D HUB 10am-5pm, Monday

through Friday.

2.2.15.2. In order for an organization to be credited, all checks turned in MUST

have the organization name and number in the memo section and

must be made payable to Penn State Dance Marathon, THON, or

Penn State.

2.2.15.3. If a check is made out to your respective organization, the THON

Chair must sign the check over to Penn State Dance Marathon by

printing “Make Payable to THON” and signing his or her own name on

the back of the check.

2.2.15.3.1. In order to ensure that checks are credited to THON and to your

organization, checks must be turned in to the THON Office

within one (1) week of receiving the check. It is essential for

Rulebook


37

timely receipting of our donors that all 2016 checks are processed

in 2016. However, if 2016 checks are received in 2017, you

should continue to turn them into the THON office, as soon as

they are received.

2.2.16. Peer to Peer Giving

2.2.16.1. All content on the pages should be an appropriate representation of

THON and the Four Diamonds.

2.2.16.1.1. Content should not contain drugs, alcohol, or similar substances,

profanity, inappropriate images or references

2.2.16.1.2. Updates should not include information on Like Drives, Twitter

THON’s, or any other social media drive that is not approved by

THON.

2.2.16.1.3. Alternative Fundraisers cannot be mentioned anywhere on the

pages until approval by THON.

2.2.16.1.4. Links to Donation Pages may only be posted in appropriate

forums where it will be upholding the mission of THON and the

Four Diamonds.

2.2.16.1.4.1. At no time may these links be shared on any adult themed or

inappropriate site.

2.2.16.1.5. The Executive Committee reserves the right to remove access to

Donation Pages due to any form of violation or misconduct.

2.2.16.2. Any questions or comments regarding these rules can contact the

Rules & Regulations Volunteer Safety Director, Andrew Smith, at

[email protected].

2.3. Commonwealth Campus Regulations

2.3.1. Commonwealth Campus Due Dates

2.3.1.1. Checks on the IBIS system take two weeks to process so you MUST

follow this procedure to ensure your checks meet the deadlines set

forth.

2.3.1.1.1. COPY and FAX all SRFCs issued to campuses using IBIS system

to the THON Office by the appropriate deadline. If this procedure

is followed, the Finance Director and Captains will have an

accurate record of what is being sent to the THON Office and can

track any problems early.


Rulebook


38

Every Friday All personal checks sent to THON Office

Wednesday, September 28, 2016

By 5pm, a copy of the SRFC for canning funds must be faxed to the THON Office with the appropriate cover sheet

Friday, November 2, 2016

By 5pm, a copy of the SRFC for canning funds must be faxed to the THON Office with the appropriate cover sheet

Friday, February 17, 2017

Submit an SRFC to clear your remaining balance and

bring a copy to THON Weekend. Give check to the

Finance Commonwealth Campus Liaison Captain

during your scheduled meeting. In addition, any

checks received after February 10, 2017 should be

kept and turned in with the final check at this time

2.3.1.2. Please follow the provided guidelines on how to submit a check request. This document will be provided to you by the Finance Commonwealth Campus Liaison Captain. If you have any questions, contact Finance Director, Sydney Boutcher ([email protected]).

2.3.1.3. Fax all SRFCs with the appropriate cover sheet to 814-867-4179.

2.3.1.4. Send all personal checks to the THON Office at:

Attn: Finance Director

227D HUB

University Park, PA 16802

2.3.2. Cash Donations: Any cash donation that is received must be deposited

into the account for the campus organization that benefits THON,

regardless of the source.

2.3.2.1. On the dates above, the account for the campus organization that

benefits THON must be cleared. Submit an SRFC to Penn State

Dance Marathon and send to the University Park THON Office. This

check should include all respective Fundraising Outreach & Canning

Weekend funds and any other cash donations received.

2.3.2.2. Fax a copy of your SRFC to the University Park THON Office at (814)

867-4179 by 5pm each Wednesday following a Fundraising Outreach


Rulebook


39

& Canning Weekend. Ensure the appropriate cover sheet, provided

by your Finance Commonwealth Campus Liaison Captain, is properly

filled out and enclosed.

2.3.3. Check Donations

2.3.3.1. All personal and corporate checks received should be sent to the

University Park THON Office every Friday.

2.3.3.2. Depositing check donations (either personal or corporate) into

campus accounts is strictly prohibited. Violating this rule will result

in a loss of funds from the given occasion. Final assessment of


2.3.3.3. Sending personal and/or corporate check donations to the THON

Office guarantees that individual donors will be thanked and provided

with a receipt for tax purposes.

2.3.4. Commonwealth Campuses must raise the minimum funds, $2,800,

by Dancer Registration to receive dancers for THON 2017.

2.3.4.1. In order to ensure eligibility of dancers for Commonwealth Campuses,

the minimum amount of money must be delivered to University

Park no later than 5 PM Wednesday, January 25th, 2017 (the last

day of Dancer Registration).

2.3.4.2. Any Commonwealth Campus entering the dancer lottery must

have all money raised delivered by 5 PM Tuesday, January 24th,

2017 (the first day of Dancer Registration).

2.3.5. Commonwealth Campuses are responsible for mailing, faxing, or

delivering their Dancer Registration packets by the Dancer Registration

deadline that applies to them.

2.3.5.1. Any Commonwealth Campus that receives guaranteed dancers must

have their registration packets delivered to University Park no later

than 5 PM Wednesday, January 25th, 2017 (the last day of Dancer

Registration). No exceptions.

2.3.5.2. Any Commonwealth Campus entering the dancer lottery must

have their registration packets delivered by 5 PM Tuesday,

January 24th, 2017 (the first day of Dancer Registration). No

exceptions.

2.3.6. Independent Dancer Couple status: Students attending a Penn State

Commonwealth Campus are eligible to participate as independent dancer

Rulebook


40

couples. To be considered, the minimum amount of money, $2,800, must

be received by the Finance Director, Sydney Boutcher, by 5 PM on

Tuesday, January 24th, 2017 (the first day of Dancer Registration). No

exceptions will be made. Independent Dancers from Commonwealth

Campuses will be selected through the dancer lottery.

2.4. Statement of Financial Integrity

2.4.1. All organizations and individuals that participate in THON are to adhere to

the following guidelines set forth by the THON Executive Committee. To

protect the fundraising interests of the Penn State IFC/Panhellenic Dance

Marathon, the following guidelines have been established:

2.4.2. Fundraising organizations should elect/appoint a treasurer for the

purpose of tracking all expenses and income related to THON funds.

This person can be indicated by selecting the appropriate option on

think.thon.org. This person must carefully record all transactions and

keep all pertinent receipts and check with corresponding names and

dates.

2.4.3. The THON Executive Committee reserves the right to request the

aforementioned receipts and/or records when an organization’s finances

are in question at any time.

2.4.4. Organizations should have two people present at ALL times during

counting and depositing of money. In the case of paired organizations,

there should be one representative from each organization. For unpaired

organizations, the organization’s treasurer and another executive officer

should be present.

2.4.5. At no time should an organization’s THON solicitations be deposited or

commingled with its existing account or a personal bank account. All

cash and check solicitation must be turned into the THON Office at 227D

HUB.

2.4.5.1.1. Any deposit of solicitations into their existing University Associated

Student Activities Account must be approved prior to solicitation

by the Finance Director, Sydney Boutcher, by emailing

[email protected]. Any organization found depositing solicitations

into their ASA account without advanced approval will receive a

10% deduction of the funds raised in the given occasion.

2.5. All external entities fundraising on THON’s behalf are required to submit an

application and adhere to the Third-Party Fundraising Policies in order to be

an approved fundraiser. Contact Tommy Radziminski, the Donor & Alumni


Rulebook


41

Relations Development Director at [email protected] with any

questions.

2.6. PLEASE NOTE: All penalties acquired affect the entire organization. If

an organization is paired, the penalty affects both members of that

paired organization.

3.0 Merchandise

3.1. Vendors

3.1.1. Using a company that is not permitted to print THON merchandise is

illegal. There are five (5) companies that are licensed to screen print

merchandise for THON. Please consult the Merchandise Director, Will

Koch, ([email protected]) for additional vendor

information/questions. The licensed companies and their contact

information are listed below. Expect at least a two week turn-around

when ordering merchandise from one of the listed vendors.

3.1.2. The THON Executive Committee and Penn State University appreciate

your cooperation in following these licensing rules.

3.2. Process of Ordering Merchandise

3.2.1. All designs must be submitted to THINK under the merchandise tab.

Alternative fundraisers involving merchandise will be submitted under the

“Alternative Fundraiser” tab, while Committee and Organization gear are

submitted under the Merchandise tab. After submission, the Licensing

Captain will approve, deny, or request a change for the design. If a

change is required you must re-submit the new design before

approaching a vendor for print. Any alterations made on the vendor’s

recommendation must be re-submitted again in THINK.

3.2.2. Approved Company Contact Information

Collegiate Pride The Family Clothesline/J&W Interest

Joanna Pighetti Leah Lucci

[email protected] [email protected]

3019 Enterprise Dr. 352-B East College Avenue

State College, PA 16801 State College, PA 16801

814-237-4377 888-237-1946

Custom Stuff Wincraft

Elizabeth Stephenson Becky Hynes

Regional Collegiate Manager





Rulebook


42

[email protected] Wincraft, Inc.

240 Claremont Ave. 866-486-7575

State College, PA 16801

814-234-7833

Aurum Jewelers Betsy Suhey

(Jewelry Only) [email protected]

817 S. Sparks Street State College, PA 16801

ProActive Sports, Inc. Rob Bragonier (Altoona Campus)

[email protected] 5910 California Avenue

Altoona, PA 16602 814-943-4651

Engel Custom Sports Valley Specialties - Dennis Kormonick

Rob Engel (Altoona Campus) (Hazleton, Berks, Harrisburg, Lehigh Valley,

[email protected] New Kensington, Schuylkill, Wilkes-Barre,

136 Merion Lane Worthington Scranton and York Campuses only)

Reading, PA 19607 [email protected]

610-413-1870 129 Prospect Road Sugarloaf, PA 18249 570-788-5654

3.2.3. Using licensed companies ensures that the THON trademark and logo

are not misused while bringing in funds for THON. Please note that

printing any THON logo on apparel is strictly prohibited. Examples

of logos include the THON shutter-shade logo, the THON 2017 theme

logo, and any previous THON theme logos.

3.2.3.1. Additionally, at no time may the THON yearly theme logo or

shuttershade be altered in any way. Altered logos and shuttershade

images found on Facebook, Twitter, or any other social media

platforms must be taken down immediately. Penalties for

Organizations that violate this rule will be handled at the discretion of

the Public Relations Committee. Contact the Public Relations

Director, Sam Sherlock ([email protected]), with any

questions.

3.2.4. The last day to submit an order to our vendors before THON Weekend is

Friday, January 27, 2017 in order to ensure that vendors have enough

time and resources to accommodate your committee or organizational

needs.

3.3. Distributing Merchandise as Alternative Fundraisers

3.3.1. Merchandise Alternative Fundraiser Guidelines






Rulebook


43

3.3.1.1. The fundraising request must be submitted on THINK at least two (2)

weeks prior to any merchandise being sold, and cannot begin until the

Fundraising window has opened.

3.3.1.2. 100% of profits from the sale must be donated to THON. (Proceeds

from sale – [minus] any costs for the merchandise)

3.3.1.3. Merchandise must be marked up at least 15% of the cost in order for

the request to be approved.

3.3.1.4. The following trademarks, logos, or icons are prohibited from use in

an alternative fundraiser as they directly compete with products used

in the THON Store, and are treated as copyright infringements.

3.3.1.4.1. Bolded items in the chart are carried over from the list of items

prohibited from organization/committee gear. While they may not

be trademarks owned by THON, they are off limits for all

distributed merchandise.

3.3.1.4.2. Any designs that do not meet the above criteria for an alternative

fundraiser will be asked to resubmit an altered design.

Prohibited Acceptable

THON™ For the Cure/FTC

FTK® /For The Kids™ “Org Name” Benefitting THON

THON 2017 Theme

Any variation of the Four Diamonds Logo

Penn State logos and trademarks

Quotes from movies

Slogans

Brand names

Exact colors from images

Direct copy of characters

Anything inappropriate

Adding elements to an existing trademark

Rulebook


44

3.3.2. If an organization attempts to submit a design that violates these rules, it

will not be printed.

3.3.3. Any use of THON’s trademarks directly competes with the THON store

and will be treated as copyright infringements.

3.4. Committee and Organization Gear

3.4.1. Merchandise may be distributed in two separate ways. The first, and

focus of this section, is as gear within an organization or committee to

raise funds for the organization (not an alternative fundraiser) , or simply

provide members with merchandise.

3.4.2. Merchandise Alternative Fundraising Guidelines

3.4.2.1. The fundraising request must be submitted on THINK at least two

weeks prior to the time that any merchandise will be sold and cannot

begin until the Fundraising Window has opened.

3.4.2.2. 100% of profit must be donated to THON.

3.4.2.3. The merchandise must be marked up at least 15% of the cost in order

to be approved.

3.4.2.4. The following trademark, logo, or icons are prohibited from use in an

alternative fundraiser as they directly compete with products used in

the THON Store and are treated as copyright infringements.

3.4.2.5. Organizations and Committees may not purchase internal

organization gear to resell as an Alternative Fundraiser.

3.4.2.5.1.

Content to avoid Approved Design Features

Quotes from movies Four Diamonds Logo – no

alterations

Slogans THON™

Brand Names FTK®

Exact colors from images Organization Name

Direct copy of characters Altered images of characters

Anything inappropriate Changed colors

Rulebook


45

Adding elements to an existing trademark Year

Penn State primary mark For The Kids™

THON Shuttershade Logo

THON Annual Logo

3.4.3. If an organization attempts to submit a design that violates these rules, it

will not be printed, and the organization will be subject to penalty.

3.4.4. The yearly THON theme may only be printed on the following

products for Committee Members or organizations only: t-shirts

(short and long-sleeved), sweatshirts, zip-up sweatshirts, quarter zips,

sweatpants, pinnies, and jerseys.

3.4.5. All quarter zips must be ordered from an approved THON vendor

listed above.

3.4.5.1. Quarter zips must follow all copyright infringement guidelines and all

alternative fundraiser requirements if they are going to be sold as a

means of raising funds.

3.5. Restrictions and Penalties for Merchandise Misconduct

3.5.1. Organization Penalties for Merchandise Rule Violations

3.5.1.1. Any of the following are considered violations:

3.5.1.1.1. If an organization does not submit their design to Merchandise for

approval

3.5.1.1.2. If an organization submits a design to any vendor that was

reviewed by Merchandise but not approved.

3.5.1.1.3. If an organization prints a design through an unapproved vendor.

3.5.1.1.4. If an organization purchases and then resells official THON

Merchandise.

3.5.1.2. An organization found to be in violation of any of the rules listed

above will be penalized with a 2.5% reduction of their THON 2017

total.

Rulebook


46

3.5.1.3. Each subsequent violation after a first offense will result in a

reduction of an additional 5% of the organization’s THON 2017

total.

4.0 THON Events

4.1. Hershey Tours

4.1.1. Each year, Penn State Children’s Hospital offers tours to all THON

student volunteers. These tours provide a valuable opportunity for Penn

State students to comprehend the true spirit of THON and observe first-

hand the significance of their yearlong efforts. While on the tour, students

will see the hospital’s in-patient and out-patient oncology units, meet a

child life specialist, a music therapist, a nutritionist, a psychologist, and a

social worker, tour the Four Diamonds Pediatric Research Institute, and

sometimes have the opportunity to meet a Four Diamonds family.

4.1.2. The tours start promptly at 11:00am and end around 2:00pm. Students

should plan to arrive at Hershey by 10:45am at the absolute latest. Each

visitor on the tour receives a complimentary meal ticket worth $8.00 for

the hospital’s cafeteria. Parking is free. Students must arrange with

professors in advance if they will be missing class. Excuse notes will not

be provided.

4.1.3. Students are representing THON and should dress appropriately. They

are to wear their organization’s THON T-shirt, sweatshirt or other THON

apparel with khaki pants and closed-toed shoes. No sweatpants,

sleeveless shirts, jeans, shorts, or short skirts, tennis shoes, or sandals

are to be worn.

4.1.4. Students are responsible for providing their own transportation to and

from the hospital. It is approximately a two-hour trip from State College.

4.1.4.1. Upon arrival at the Penn State Hershey Children’s Hospital, follow the

green signage for Parking Lot G and the University Physicians

Center. From there, please follow the map provided to the location

where a Four Diamonds Representative will be there to meet you.

Please call the Four Diamonds office at 717-531-6086 if you have

any questions.

4.1.5. Rules for Hershey Tours

Rulebook


47

4.1.5.1. Any organization may apply for a reservation to visit the Penn State Children’s Hospital.

4.1.5.2. Your organization must have at least eight (8) people and no more than twelve (12) people in order to reserve a spot. In addition, a tour can be made up of a combination of organizations but if there are still fewer than eight (8) people for a tour, the tour must be cancelled.

4.1.5.3. Applications will be available on THINK, Tuesday, September 27,

2016 at 12:00am on THINK.

4.1.5.3.1. To access the Hershey Trip Request, select “FR”, then “Hershey Trips,” and “Add Request.”

4.1.5.4. Only groups that have properly filled out a Hershey Trip Application will be eligible to attend. Please provide your first, second and third choices for dates your organization would be available to go.

4.1.5.5. Tours do not run every day. Hershey Trip specific dates are posted on the THON website, under the ‘Documents’ section. Reservations will be granted on a first-come, first-served basis. If your group is chosen to participate a Family Relations Captain will contact you and your trip status will be confirmed on THINK.

4.1.5.6. Please make your best effort to adhere to your reservation and scheduled time. If something unexpected comes up and you absolutely cannot make it, you must contact the Hershey Trip Coordinator from Family Relations at least 48 hours in advance of the trip.

4.1.5.7. Tardiness is not acceptable. The tours will begin whether or not you are there. If you choose to disregard your confirmed reservation, you are choosing to disrespect the children and the families of Four Diamonds, Penn State Children’s Hospital and THON Executive Committee.

4.1.5.7.1. No electronic devices including cellular phone use are permitted in the hospital. Phones must be turned off before entering the hospital. Pictures may not be taken out of respect for the Four Diamonds families.

4.1.5.8. If you cancel fewer than 48 hours in advance of the trip or just fail to show for your scheduled date and time, your organization will forfeit its visit to Penn State Children’s Hospital, as well as incur a penalty of $100.00 which will be deducted from the organization’s THON 2017 total and included as a general donation to THON. THON and the Four Diamonds reserve the right to cancel any Hershey Trip. In this case, organizations will not be fined.

Rulebook


48

4.1.5.9. In the event a Hershey Trip is cancelled, a rescheduled date will not be available due to the fact that participating in the tours does take the staff away from their work with the Four Diamonds patients and their research.

4.1.6. If you have a cold/virus/flu/etc. or are feeling sick in the few days

leading up to your trip, please do not go to Hershey – Find a

substitute or cancel! You are taken through various units where your

germs could detrimentally affect the immune system of a sick child. If you

have any questions at all about your health and being able to attend your

scheduled time, please contact the Hershey Trip Coordinator as soon as

possible and, if you cannot get in touch with him or her and have any

doubt at all about being sick, please do not go on the trip. Do not

compromise the health of a child.

4.1.7. Please remember: You are a visitor and guest of Penn State Children’s

Hospital. As such, you also serve as a representative of THON. Hershey

Trips are a privilege, not a right, so please act accordingly. Everything is

For The Kids!

4.2. Adopt-a-Family Program

4.2.1. The Adopt-a-Family Program (AAF) allows Penn State students and their corresponding organizations to pair up with a THON Family, build incredible friendships, and make a difference in the life of a child.

4.2.1.1. Adopting a Four Diamonds Family is a privilege that needs to be taken seriously. Those organizations lucky enough to adopt a family will meet real heroes and will be forever changed as a result. The Four Diamonds Families are constant motivation and the reason students work so hard in their effort to conquer childhood cancer.

4.2.2. Organization Standards And Guidelines

4.2.2.1. A family’s wishes in the AAF program come first. If a family requests not to continue a partnership with its organization, preference will be given to the family.

4.2.2.2. The Application Process

4.2.2.2.1. To adopt a family, an organization must complete the application found on THINK. Please note that paired organizations should only fill out one form.

4.2.2.2.2. Organizations must complete applications for their families each year to continue being paired with a family.

4.2.2.2.3. Organizations wishing to adopt a new family must submit another application to receive a new pairing. Applications should focus on the following criteria: past THON involvement, goals for future

Rulebook


49

THON involvement, specific ideas about how the organization plans on working with the family, expected time commitment the organization anticipates dedicating to the family, and the interests of the organization (athletics, music, hobbies, etc.)

4.2.2.2.4. If applying for multiple families, continuing or new, organizations must complete multiple applications. Applications for each family must be unique and separate—one application per family. Identical applications will not be accepted.

4.2.2.3. After each member of the organization has read and agreed to the terms listed in this rulebook, the organization must confirm its agreement with these terms by signing the application. Every THON Chair and Family Relations Chair (if applicable) must sign the application.

4.2.2.4. The applications will be available starting Sunday, August 8, 2016. All application materials are due on Friday, September 16, 2016 by 5pm both online and in person to 227D HUB. No late applications will be accepted.

4.2.2.5. Application materials must fit in a manila envelope with the organizations name and application type (new or continuing) clearly labeled on the outside. Supplemental materials are allowed to accompany the application as long as they fit in the envelope.

4.2.2.6. AAF Workshop #1 will occur on Thursday, September 8, 2016 and is mandatory for all organizations wishing to apply for a family, continuing or new. This workshop is in place to ensure that all organizations fill out the application appropriately, giving every organization a fair chance to obtain a family. If an organization fails to attend this mandatory workshop, the organization will not be eligible for the AAF program for THON 2017.

4.2.2.7. Upon approval of the application by the Family Relations Committee, the organization will then be eligible for adoption of a THON Family, and the Family Relations AAF Liaisons will assign a family to the organization.

4.2.3. Next Steps

4.2.3.1. The organization will be informed by its Family Relations AAF Liaison via e-mail if they have been paired. If paired with a family, the organization must delegate a specific member to be responsible for all family relations. This individual may also be the organization’s THON Chair, although this is not suggested. The organization will be asked to identify the Family Relations Chair at the first AAF meeting. His or her main responsibilities will be to supervise family relations with his/her organization and the adopted family, to enforce the AAF program standards and guidelines, to provide encouragement and motivation to all members of the organization, and to attend all AAF

Rulebook


50

meetings held by the Family Relations Committee and AAF workshops held by his/her designated Family Relations Captains.

4.2.3.2. If the organization receives a pairing, they will be required to attend the three remaining AAF Workshops. In AAF Workshop #2, each paired organization will receive their Four Diamonds Family assignment(s). The organizations that are not paired at this time will not attend AAF Workshops #2-4. However, organizations that were not initially paired with a family may be paired during the year and if so, will be required to have a meeting with a Family Relations AAF Liaison to review the missed workshop(s). The organization’s Family Relations Chair must attend all Adopt-A-Family Meetings held by the Family Relations Committee. If for some reason he/she cannot attend, an alternate member must be in attendance.

4.2.3.3. The organization must make initial contact with the family within the two weeks following the second AAF meeting on Wednesday, September 26, 2016, and the organization’s designated Family Relations Chair must contact the family on behalf of the organization every two weeks at minimum.

4.2.3.4. AAF Workshop #3, occurring Tuesday, November 8, 2016 through Thursday, November 10, 2016 will feature a roundtable discussion between organization members to better promote a healthy relationship with each THON Family. It will be used as a forum to discuss and share ideas between other organizations as well as the Family Relations committee. This is mandatory for any organization who is paired with a family at the time.

4.2.3.5. AAF Workshop #4 occurring on Wednesday, February 1, 2017 will also feature a roundtable discussion between organization members to better promote a healthy relationship with each THON Family. It will be used as a forum to discuss and share ideas between other organizations as well as the Family Relations Committee. Additionally, this workshop will focus on THON Weekend interactions with families as well as THON Weekend logistics, events, and rules for FR chairs. The workshop will cover important information an organization needs to know in order to make THON Weekend a successful, safe, and fun weekend with their family(s).

4.2.4. The AAF Liaison Meeting will include a presentation on ways to enhance

the organization’s relationship with its family. This meeting can either be

one on one between the Family Relations AAF Liaison and the Family

Relations chairs or a meeting with the entire paired organization. In this

meeting your AAF Liaison will discuss the importance of all members of

your organization contributing to family interactions. Paired organizations

are responsible for scheduling this meeting with their AAF Liaison; they

may be held at any time throughout the year.

Rulebook


51

4.2.5. The organization is responsible for corresponding with its designated Family Relations AAF Liaison Captain regarding the progress of its relationship and contact with the family. Every two weeks the organization will be required to complete a weekly report of the family relations activities to its designated Family Relations AAF Liaison Captain.

4.2.6. Attendance Policy

4.2.6.1. The organization’s Family Relations Chair(s) must attend all AAF meetings held by the Family Relations Committee. If for some reason the Family Relations Chair cannot attend, an alternate member must be in attendance.

4.2.6.2. The organization’s THON Chair(s) and Family Relations Chair must be present at AAF Workshops #1 and #4.

4.2.7. Penalties for Violating Standards and Guidelines

4.2.7.1. The organization is subject to random “check-ups” in which its assigned Family Relations AAF Liaison will check with the adopted family to ensure that the adoption is beneficial. The Captains will also be checking on progress with Kristen Masengarb, Associate Director of Four Diamonds.

4.2.7.2. If an organization violates any of the above standards and guidelines set in place by the Family Relations Committee, the organization will face penalties as outlined by the Family Relations Committee below. These penalties will determine whether the organization can continue its participation in the AAF program. Family Relations Director, Birttany Robbins, reserves the right to assess penalties for any misconduct not listed in the rulebook that the Family Relations Committee, Family Relations Director, and Executive Director, Austin Sommerer, deem necessary. The Family Relations Director also reserves the right to hear both an organization and a family’s side of the story when deciding on penalties.

4.2.7.2.1. Final assessment of penalties is at the discretion of the Executive Committee.

Rulebook


52

4.2.7.2.2. Please note: All check-ups, guidelines, and deadlines are in place to ensure that the adoptions reach their ultimate success on both ends. The AAF program aims to satisfy both the organizations and, most importantly, the THON Families. When addressed properly, the relationships formed with these families can be the one of the most rewarding parts of participating in THON. Please keep in mind that these rules are in place to help organizations and to ensure that THON is always For The Kids!

5.0 Dancer Information

5.1. Dancer Classifications

5.1.1. Greek Organization Couples: Couples who hold membership in an organization recognized by the IFC, PHC, MGC, and NPHC. This also includes student organizations paired with Greek organizations, as well as the IFC, PHC, MGC, and NPHC themselves.

5.1.2. Special Interest Organization Couples: Couples who hold membership in an organization recognized by the Office of Student Activities with the sole purpose of supporting THON.

5.1.3. General Organization Couples: Couples who hold membership in an organization recognized by the Office of Student Activities with an additional purpose of supporting THON.

5.1.4. Independent Dancer Couples: Couples who are dancing independently of any student organization that participates in THON. Both members of the couple must be current undergraduate or graduate students of Penn State University.

5.1.5. Alumni Couples: Couples who have graduated from The Pennsylvania State University and are members of the Dance Marathon Alumni Interest Group (Dance Marathon AIG). This includes 2 allotted dancer couples, which are selected by Dance Marathon AIG each year.

Rulebook


53

5.1.6. New Organization Couples: Couples whose organizations are

participating in THON for the first time or whose organizations do not

have a fundraising total from THON 2016. These organizations MUST be

recognized by the Office of Student Activities.

5.2. Number of Dancer Couples

5.2.1. Lion Shrine Status: If an organization, paired or unpaired raises $265,000 or more in THON 2017, that organization receives Lion Shrine status and is automatically granted an additional dancer couple in THON 2018.

5.2.1.1. Please remember Lion Shrines are model organizations that are held to a higher standard of performance. The Executive Committee reserves the right to determine if any action/penalty is grounds for disqualification for becoming a Lion Shrine Organization during the following year. For example: if an organization is caught forcing their volunteers to fundraise, the actions will be assessed and potentially revoke an organization’s opportunity to receive Lion Shrine benefits during the following year.

5.2.2. Collective Organizations: The number of dancer couples allotted is based solely on the amount of money raised by a collective organization that includes either a single registered organization or a registered pair of organizations. New organizations and organizations without a total from THON 2016 will not be able to pair for THON 2017 but can do so the following year.

5.2.3. If your organization was paired with another organization for THON 2016 and no longer wishes to continue the pairing, you must contact the Communications Director, Jon George ([email protected]), by Friday, September 2nd, 2016 at 5 PM. After that date, all pairings will be final and no organizations may change partners until after THON 2017.

5.2.3.1. If you do not keep your partner for THON 2017, your organization’s canning totals will be divided based on the organization credited at Canning Drop-Off and all checks and individual donations will be credited to the organization to which they were made out.

5.2.3.2. In order to pair, both organizations must have a positive fundraising total from THON 2016

5.2.3.3. If your organization is paired with another organization for THON 2017 and after February 20th, 2017, no longer wishes to continue the pairing, you must contact the Communications Director, Jon George, [email protected], after February 20th. This will affect the partner organizations for THON 2018. If you do not keep your partner for THON 2018, all the canning totals, checks, and individual donations will be credited to the organization to which they



Rulebook


54

were credited in THON 2017. This will affect the number of dancers and floor passes your organization receives for THON 2018.

5.2.3.4. Organizations that have changed partners from THON 2016 to THON 2017 will have their individual organization totals from THON 2016 added together. The number of dancers allotted for THON 2017 is then based on the earnings of the two organizations’ individual totals added together from THON 2016. These organizations are not eligible for Lion Shrine status until the following THON, as they have not yet earned a status as a collective organization.

5.2.3.5. PLEASE NOTE: Special Interest organizations are not permitted to pair with any other organization. Due to their dedicated purpose and unlimited number of volunteers, any pairing of this nature could monopolize fundraising.

5.2.3.6. Any questions regarding splits and pairings should be directed to the Communications Director Jon George ([email protected]).

5.2.4. Independent Dancer Couples and New Organizations: Independent Dancer Couples and New Organizations that would like to dance in THON will be placed in a lottery system.

5.2.4.1. To be entered into the lottery, all Independent Dancer Couples and New Organizations must raise a minimum of $2,800.

5.2.4.2. The number of Independent Dancer Couples selected to dance in THON varies from year-to-year according to organization fundraising totals.

5.2.5. Alumni (Dance Marathon AIG) are permitted two couples (four dancers).

5.3. THON Volunteers Dancing

5.3.1. The Executive Committee has outlined the restrictions mentioned below

as appropriate and necessary to accomplish THON's mission. The

number of Captain and Committee Members selected each year ensures

that THON will be able to carry out events effectively and successfully.

Thus, the number of volunteers present THON Weekend is vital in

achieving THON’s goals. The Executive Committee places the following

restrictions on dancing:

5.3.2. The following Captain Committees will not be able to dance THON

Weekend. Accepting a position on any of the Captain Committees listed

below forfeits one's ability to dance. These committees include:

5.3.2.1. Dancer Relations, Entertainment, Family Relations, Hospitality,

Merchandise, OPPerations, Public Relations, Rules & Regulations


Rulebook


55

5.3.3. The following Committee Members will not be able to dance THON

Weekend. Accepting a position on any of the committees listed below

forfeits one's ability to dance, even if one leaves the committee at a

later date. These committees include:

5.3.3.1. Dancer Relations, Entertainment, Hospitality, Merchandise,

OPPerations, Rules & Regulations

5.3.4. The following Captain and Committee Members of the Committees listed

below have the ability to dance THON Weekend, depending on the

position, if chosen by their respective organization or selected in the

lottery. Having a position on the following committees in no way

guarantees the right to dance. The decision of which Captain positions

and Committee Members have the ability to dance will rest with Director

of that Committee. These committees include:

5.3.4.1. Communications, Supply Logistics, Special Events, Technology,

Finance, Donor & Alumni Relations, Public Relations.

5.3.5. Captain descriptions with dancing limitations can be found at the Captain

description pages for the above Committees. To uphold THON's integrity,

those volunteers who do not abide by the aforementioned restrictions will

not be given the opportunity to dance in THON 2017. If you have any

questions, please contact the Executive Director, Austin Sommerer, at

[email protected]

5.4. Guidelines for Dancer Registration

5.4.1. Couple Assignment

5.4.1.1. All potential dancing couples, including those from Commonwealth Campuses, Greek organizations, General organizations, Special Interest organizations, Independent Dancer Couples, and new organizations must be pre-registered to dance on THINK by Wednesday, January 18, 2017. All couple assignments must be handled within an organization prior to registration.

5.4.2. Online Pre-Registration

5.4.2.1. All dancers must register on THINK between Monday, January 9th, 2017 and Wednesday, January 18th, 2017. If dancers are not registered online by end of the day on Wednesday, January 18th, 2017, they will not be able to complete their registration during the scheduled sessions. Online pre-registration includes the dancer survey to be reviewed by the Dancer Relations Committee. All prospective dancers must fill this out prior to in-person dancer registration.

5.4.3. In-Person Registration


Rulebook


56

5.4.3.1. In-person dancer registration will take place as follows:

5.4.3.1.1. Independent Dancers, Lottery Organization Couples (including Commonwealth Campuses in the lottery): Tuesday, January 24th, 2017 from 6-10 PM in Heritage Hall

5.4.3.1.2. Commonwealth Campuses, Alumni Couples, General Organization, Greek Organization, and Special Interest Organization Couples: Wednesday, January 25th, 2017 from 6-10 PM in Heritage Hall

5.4.3.2. There will be a lottery drawing on Thursday, January 26, 2017 to determine independent dancers and new organization couples. Lottery participants can expect to be notified on that Wednesday.

5.4.3.3. Organizations must complete registration in accordance with this schedule to ensure they are guaranteed dancers or placement in the lottery for THON 2017.

5.4.4. Registration Requirements

5.4.4.1. Any Greek organization, General organization, Special Interest organization, Independent Dancer Couple or Commonwealth Campus that does not comply with all registration procedures, including deadlines, will lose one (1) general pass for THON Weekend. Final assessment of penalties will be at the discretion of the Executive Committee.

5.4.4.2. The registration fee is $80 per couple. This is to help cover dancer expenses at THON (including medical equipment) and should be paid out of organization/personal funds, not funds raised for THON.

5.4.4.2.1. For organizations with guaranteed dancers, the registration fee

must be paid in form of cash, ASA transfer, or check made

payable to Penn State Dance Marathon. Payment must be

submitted at the time of dancer registration. Any organization

paying by ASA transfer must provide proof of receipt at Dancer

Registration.

5.4.4.2.2. For dancer couples in the dancer lottery, the dancer fee is to be

submitted at the time of the dancer couple’s registration. Payment

can be made in the form of cash or checks; however, if the form of

payment is cash, the registration fee cannot be returned if not

selected in the lottery. Checks will be voided for dancer couple

candidates who are not selected. ASA transfers will not be

accepted to cover the registration fee for organizations in the

lottery.

Rulebook


57

5.4.4.3. Both members of the dancer couple and one THON Chair must be present to register in person. If both members of the dancer couple are not present, the registration process will not be completed.

5.4.4.4. The minimum fundraising amount of $2,800 for Independent Dancer

Couples and Organizations must be presented at the time of

registration or the registration will be denied. This includes any

organizations that have already been allotted dancers. This does not

include the $80 dancer couple registration fee. To ensure lottery

eligibility, all Commonwealth Campuses that have not been

guaranteed dancers must meet the minimum fundraising amount

required by Tuesday, January 24th, 2017 at 5 PM. Commonwealth

Campuses are required to fax, mail, or deliver their Dancer

Registration packet and the dancer couple registration fee.

5.4.4.4.1. Any questions can be directed to Alanna Figurelli, Dancer

Relations Director, at [email protected].

5.5. The Lottery System

5.5.1. The lottery system for determining Independent Dancer Couples and new organizations will be run as one lottery.

5.5.2. A couple or organization must raise at least the minimum fundraising total of $2,800 to be eligible for the lottery. For each additional $600 raised over the base registration requirement, the couple or organization will receive one additional ticket in the lottery system.

5.5.2.1. To calculate your number of chances, subtract $2,800 from the total raised, divide by $600 and then add 1.

5.5.2.2. For questions about your fundraising total, email Rebecca Cox and Jonathan Muth, Finance Assistant Treasurers, at [email protected].

5.5.3. After registration is complete, lottery dancer couples will be chosen by a computer program, which randomly selects dancers based on the number of chances in the lottery. Dancers will be notified via e-mail no later than Thursday, January 26, 2017.

5.6. Dancer Timeline

5.6.1. Dancer Meetings

5.6.1.1. Dancer Meeting #1: Wednesday, February 8th, 2017 at 7 PM in the Multi Sport Complex. All dancer couples per organization must attend this meeting. Rules, regulations, and dancer tips will be distributed and questions will be answered.

5.6.1.1.1. If you are unable to attend Dancer Meeting #1, a make-up meeting will be held on Sunday, February 12th, 2017 at 7 PM.


Rulebook


58

Location will be announced at a later date. Contact the Dancer Relations Director, Alanna Figurelli, with any questions.

5.6.1.2. Color Wars Kick-Off: Wednesday, February 8th, 2017 at 8:30 PM in the Multi Sport Complex. Details will be distributed via email.

5.6.1.3. Dancer Relations Committee Meetings: These meetings are held on Tuesday or Wednesday of the final two weeks leading up to THON. They are specific to each dancer and their Dancer Relations Committee pair and serve as an opportunity for dancers to meet more DRCMs and convey any specific needs or concerns to the Dancer Relations Committee Members. The Dancer Relations Committee will specify the meeting time and place via email after Dancer Registration.

5.6.1.4. Meeting #2: Friday, February 17th, 2017 at 4 PM in the Multi Sport Complex. Dancer bracelets will be distributed and any last minute questions will be answered. It is recommended that dancers eat prior to this meeting, as no meal will be served. Do NOT be late!

6.0 THON Weekend Information

6.1. THON Chair Responsibility

6.1.1. The THON Chair will be the main point of contact during THON

weekend for all informational and disciplinary needs.

6.1.2. If an organization’s THON Chair is dancing THON Weekend, the

organization must register another THON Chair or organization member

prior to the Weekend as the “Acting THON Chair” for THON Weekend on

THINK.

6.2. THON 2017 Organizational Passes

6.2.1. The number of passes an organization receives for THON 2017 will be

based on its fundraising total from THON 2016. If an organization

switches partners from THON 2016 to THON 2017, the fundraising totals

will be split and added with the new partner’s fundraising total. Please

note that specific pass distribution information for your organization will be

available on September 16, 2016 on THINK. If there are any questions,

comments, or concerns, please contact Rules & Regulations Volunteer

Safety Director, Andrew Smith ([email protected]), or Rules &

Regulations Event Safety Director, Andrew Trolio

([email protected]).



Rulebook


59

6.2.2. General Organization Pass (ORG): The General Organization Pass is a

Floor Access Pass (ORG) that will be valid from the official start of THON

2017 until approximately five (5) hours prior to the conclusion, at 10:45am

on Sunday, February 19, 2017. These passes are good for floor access

only. All other areas of the Bryce Jordan Center are prohibited. General

Organization Passes are only valid for a maximum of two (2) hours at a

time. Passholders will be notified when their pass has expired. General

Organization Passholders can expect to be swept off the floor as

passes expire.

6.2.2.1. Failure to exit the floor during the assigned time will result in

pass suspension for the entire organization.

6.2.3. THON Finale Pass: In addition to receiving General Organization

passes, organizations may also qualify for THON Finale (FINALE)

passes. These passes will be valid for the final four hours of THON 2017.

Passes will be awarded based on THON 2016 totals. These passes are

good for floor access only; all other areas of the Bryce Jordan Center

are prohibited.

6.2.4. Passes are subject to suspension by the Rules & Regulations Event

Safety Director, Andrew Trolio; Rules & Regulations Volunteer

Safety Director, Andrew Smith; the Head of Pass, Casey Farbacher;

Fundraising Outreach Coordinator, Ahmed Mohamed, the Head of

Security, Michael Vliet, and the Committee Fundraising Coordinator,

Tim Miller, at any given time due to misconduct of an organization’s

members.

6.2.5. The Pass Tables are subject to shut down causing access to the floor to

be denied at any time due to capacity and safety concerns.

6.3. PASS Requirements and Information

6.3.1. Organizational PASS Lists Requirements

6.3.1.1. Each organization must submit its Pass List on pass.thon.org through

the ‘Pass Lists’ link. All pass lists must be submitted by Friday,

February 3, 2017 at 11:59pm.

6.3.1.2. Each organization in a pair must create its list separately. Members of

your paired organization will share your total number of passes, but

lists are created independently.

6.3.1.3. For the THON Finale Passes, organizations must indicate which

individuals will be on the floor for the end of THON by checking

the extra box on THINK when submitting a pass list.

Rulebook


60

6.3.1.3.1. Unlike General Organization Passes, only one person may be

registered to each Finale pass.

6.3.1.4. Family members must be placed on Pass Lists. Please remember to

include parents of dancers on your list! Other people to include on

the list can be top money raisers not dancing, large donors or

supporters, etc.

6.3.1.5. When submitting a Pass List, an organization’s THON Chair and all

dancers should be present to verify that all desired persons are

included on the list, as no changes will be made after the deadline.

6.3.1.6. Handwritten lists will not be accepted.

6.3.1.7. All Pass Lists must be submitted and digitally confirmed by a

designated THON Chair of the respective organization.

6.3.2. Any organization selected in the lottery will receive two (2) General

Organization floor passes.

6.3.3. Anyone on an organization’s Pass List will be allowed to use that

organization’s floor passes. However, the number of individuals allowed

on the floor is limited to the number of passes that organization was

allotted. Example: Organization XYZ has four (4) passes to use. It places

seven (7) names on its Pass List. Only four people will be allowed on the

floor at one time. The remaining individuals must wait for a pass from the

organization to come off the floor before they can enter.

6.3.4. Ten (10) people may be registered to each pass – this means that for

every one person on the floor, nine (9) others may be waiting for that

pass. Please inform your guests of this policy to avoid any possible

difficulties.

6.3.5. To ensure the safety and well-being of all dancers and passholders and

the security of the Bryce Jordan Center, pass sweeps of the event level

will be conducted frequently throughout the weekend. Directors, Captains,

and Committee Members will ask passholders to leave once their floor

pass has expired. Use of passes for an unlimited amount of time THON

Weekend is strictly prohibited.

6.3.6. Passes will not be given to those considered to be a threat to the safety of

the dancers (i.e. intoxicated or overly obnoxious behavior). Anyone

suspected of being under the influence of alcohol or any other

substance will be escorted from the Bryce Jordan Center – no

exceptions.

Rulebook


61

6.3.7. Inappropriate actions could jeopardize the status of an organization and

result in forfeiture of floor visitation rights at THON 2017. In extreme

situations, dancer couples and passes could be taken away for

future THONs.

6.3.8. Immediate dismissal from the Bryce Jordan Center will be strictly

enforced by Rules & Regulations Captains, Committee Members, and

Penn State Police and Auxiliary Police, if necessary.

6.3.9. The Executive Committee, Rules & Regulations Committee, Rules &

Regulations Captains, their Committee Members, Police Services,

and their designees all reserve the right to deny admission to the

event level and the Bryce Jordan Center at any time.

6.3.10. Failure to meet these rules will result in the forfeiture of your

organization’s floor passes for THON 2017.

6.3.11. Duplicating or selling floor passes is strictly prohibited. Should any

organization be found in violation of this policy, that organization will lose

floor pass privileges for the remainder of THON 2017 and receive a

reduced number of floor passes for THON 2018 at the discretion of the

Rules & Regulations Event Safety and Volunteer Safety Directors.

6.3.12. If you have questions, comments, or concerns, please contact Rules &

Regulations Event Safety Director, Andrew Trolio

([email protected]).

6.4. Organizational Total Recognition Criteria

6.4.1. All money received by 11:59pm, Saturday, February 18, 2017, that is

designated to be credited to an organization will be credited to that

organization.

6.4.2. An example of the formula used to calculate organizational total

recognition is the following:

Total cash, check, online, and fundraising event donations (by

Saturday, February 19, 2016)

- Organizational Penalties

= Total Donation Credited for THON 2017

6.4.3. The top money raisers in each of the following categories will be

recognized at the conclusion of THON Weekend:

6.4.3.1. Top 10 Commonwealth Campuses


Rulebook


62

6.4.3.2. Top 10 Greek organizations

6.4.3.3. Top 10 General organizations

6.4.3.4. Top 10 Special Interest organizations

6.4.3.5. The collective Independent Dancer total will also be recognized.

6.5. General THON Weekend Rules

6.5.1. The rules of the BJC during THON Weekend are subject to revision at the

discretion of the Rules & Regulations Committee. As one community, we

must ensure a safe and secure environment for the families, dancers,

volunteers, and spectators during the event.

6.5.2. Any violation of THON Weekend Rules will be subject (but not limited) to

any of the following penalties: pass revocation; pass suspension, and

removal from the BJC.

6.5.2.1. Assessment of these penalties will be at the discretion of the

Rules & Regulations Captains on a case by case basis.

6.5.2.2. PLEASE NOTE: All penalties acquired affect the entire

organization. If an organization is paired, the penalty affects both

members of that paired organization.

6.5.2.3. Members of the Executive Committee, police, Rules & Regulations

Captains, and Rules & Regulations Committee Members reserve the

right to ask anyone inside the BJC causing a disruption and/or not

following the rules of THON to leave the premises immediately.

6.5.3. Dancer Rules

6.5.3.1. Dancer’s feet should remain on the floor unless stretching.

6.5.3.2. No caffeine or energy supplements are permitted at any time.

6.5.3.3. For safety reasons, no dancer will be permitted to leave the

designated “dancer” areas during the weekend. The dancer areas

consist of the Dance Floor and the Dancer Storage Areas.

6.5.3.4. Dancer numbers and bracelets must be worn visibly at all times.

6.5.3.5. Those selected and registered to dance must intend to partake in the

full 46 hours.

6.5.3.6. Food and beverages will be provided throughout the weekend.

Anyone requiring a special diet (i.e. vegetarian, gluten free) should

Rulebook


63

arrange their own meals ahead of time their respective Dancer

Relations Committee Member.

6.5.3.7. Restrooms located on the Event Level are for dancers only. Only

dancers and members of the same sex who are accompanying or

helping the dancer may enter Dancer Storage Areas.

6.5.3.8. Food and beverages at the HOS Tables, Snack Shack and Pepsi

Mobile Fridges are for Dancers only.

6.5.4. General Rules: The rules of the BJC throughout THON Weekend

include, but are not limited to, the following:

6.5.4.1. Only draw string bags and small purses are allowed into the BJC

and all bags will be searched upon entry.

6.5.4.2. The use of alcohol or drugs is prohibited throughout the entire

weekend. Any individual found in violation of this rule will be

denied access to the BJC. Cigarettes will not be permitted at any

time throughout the weekend.

6.5.4.3. No animals are permitted inside of the BJC (except service animals as

defined under ADA Law).

6.5.4.4. No large containers (i.e. if they cannot fit under a seat) are permitted

inside the BJC.

6.5.4.5. No silly string is allowed inside the BJC.

6.5.4.6. No food or drink may be brought into the BJC. Only empty water

bottles are permitted.

6.5.4.7. No sitting is allowed in the BJC at any time. Sitting in restrooms is not

permitted. (This does not include elderly or disabled persons.)

6.5.4.7.1. Any person who needs to sit for medical reasons may

request a wristband from Rules & Regulations Committee

Members. This wristband must be worn at all times in the BJC

so that the wearer will not be asked to stand again.

6.5.4.7.2. Handicapped seating is available in the Bryce Jordan Center

throughout the weekend.

6.5.4.8. Standing on seats and/or saving seats is not permitted.

6.5.4.8.1. Signs are not permitted to be stored on seats.

Rulebook


64

6.5.4.9. Aisles must be clear at all times, and lines should be continually

moving.

6.5.4.10. No squirt guns with tanks will be permitted in the BJC (i.e. anything

with a tank or ability to create damage.)

6.5.4.11. Balls of any kind that could potentially hurt an individual (i.e. baseball

or football) will not be permitted in the BJC.

6.5.4.12. Objects may not be thrown from the Event level to the stands or vice-

versa.

6.5.4.13. Standing against the gates at the end of each aisle or at the top of the

entrance to any Portal is prohibited.

6.5.4.14. Spectators are not allowed to use the outlets in the BJC, including

outlets in restrooms, to charge phones, cameras or any other

electronic devices.

6.5.4.15. Organizations may not hang signs over the railings in front of any

THON or corporate sponsor signs.

6.5.4.16. Entrance to the BJC prior to the start of THON Weekend will be via

Gates A and B. Guests waiting to enter will line up in the gated queue.

There will be an open area between the lines and the doors of

approximately 20 feet in distance. Rules & Regulations Captains will

allow twenty (20) guests at a time to enter the BJC. Detailed

instructions regarding this entrance plan will be available closer to

THON Weekend 2017.

6.5.4.16.1. Hopping over the outside gates to get in line is strictly prohibited.

6.5.4.17. PLEASE NOTE: Rules & Regulations Captains and Committee

Members will check bags at the gate for the duration of the weekend.

Rules & Regulations Captains and Committee Members reserve the

right to require spectators to discard all food and drink and prohibit

entrance to the building from anyone who they suspect may have

been drinking. Gate A of the Bryce Jordan Center is the only gate

that will be open for general spectators for the entirety of THON

Weekend.

6.5.4.18. Any violation of the rules listed above will result in penalties

including deduction from THON 2017 total, pass suspension,

permanent loss of passes, or removal from the BJC.

Rulebook


65

6.5.4.18.1. Violations will be handled on a case-by-case basis and will be at

the discretion of the Rules & Regulations Committee. Any

questions can be directed to the Rules & Regulations Event

Safety Director, Andrew Trolio, [email protected].

6.5.5. THON is not responsible for any items that are lost or stolen during THON

Weekend.

6.5.5.1. All items found throughout the course of THON Weekend will be kept

and redistributed through the Lost and Found claim in the HUB

preceding THON Weekend. The dates are subject to change and will

be communicated after the conclusion of THON Weekend.

6.6. PASS System Rules

6.6.1. Passes must be worn and visible at all times.

6.6.2. No one other than Directors, Captains, Committee Members, and BJC

Staff should be on the Event or Mezzanine Levels without a Pass. No

exceptions.

6.6.2.1. There should be no passes on the Concourse level other than tours

during certain hours which need to be escorted by the appropriate

Captain. THON Family passes are acceptable, but families are

encouraged to check off before proceeding up to the Concourse level.

6.6.3. During periodic Pass Sweeps, expired pass holders must exit the Event

Level immediately.

6.6.3.1. Failure to exit the floor when a pass expires will result in pass

suspension for the entire organization.

6.6.4. Passes may not be handed from a passholder to a guest without a pass.

Doing so will result in immediate expulsion from the Event Level and

suspension of the organization’s passes.

6.6.5. Only those on an organization’s Pass List may be able to use that

organization’s passes. No exceptions.

6.6.6. Organization members may not wear THON Family Passes under any

circumstance. Doing so will result in immediate pass suspension for the

entire organization.

6.6.6.1. An exception will be made only if the organization member is also part

of the immediate family of a THON Family.

6.6.7. Passholders will receive a notification upon a pass becoming available.

Only then can the spectator enter the physical queue outside Portal 14 to


Rulebook


66

access the event level. No one may stand by the Pass Tables waiting for

a pass to become available to avoid congestion around the computers.

6.6.8. The Pass Tables may close periodically throughout the Weekend when

the floor reaches capacity.

6.6.9. Any violation of PASS System rules will be subject (but not limited) to any

of the following penalties: pass revocation, pass suspension, and removal

from the BJC.

6.6.9.1. Assessment of these penalties will be at the discretion of the

Rules & Regulations Captains on a case by case basis.

6.6.9.2. PLEASE NOTE: All penalties acquired affect the entire

organization. If a paired organization receives a pass

suspension, no member of either side of the pair may use those

passes until the suspension has been lifted.

7.0 Technology Acceptable Use Policy

7.1. Management Requirements

7.1.1. The THON Technology Director, in conjunction with the Volunteer Safety

and Executive Director, are responsible for establishing the Acceptable

Use policies found within this section.

7.1.2. The THON Technology Committee is responsible for the continued

development and maintenance of all technology resources provided by

THON and are the only users authorized to perform any audits or tests

related to the integrity or security of these systems.

7.1.2.1. The Technology Director is the only person who may authorize other

entities to perform these tests on behalf of the Technology

Committee.

7.2. Data Ownership

7.2.1. All electronic data users may create, send, or receive through any of

THON’s technology resources or otherwise under the control or custody

of THON that directly pertain to the operation of an Organization that you

are affiliated with is considered the property of that Organization.

Rulebook


67

7.2.1.1. By utilizing THON’s technology resources, users grant THON the right

to use, host, store, reproduce, modify, or distribute such data for the

limited purpose of operating and improving the services provided.

7.2.2. All electronic data users may create, send, or receive through any of

THON’s technology resources or otherwise under the control or custody

of THON that do not directly pertain to the operation of an organization

are considered the property of the Penn State Dance Marathon and Penn

State University.

7.2.3. The THON Executive Committee, Penn State University Administrators or

systems administrators, and Technology Committee system

administrators (such as Project Managers or Developers) reserve the

right to access all data contained on THON’s technology resources.

7.2.3.1. Technology Committee Captains may only access data contained on

their system of focus, and only when directed by either their Project

Manager or another person with authorized access to this data (listed

above).

7.2.4. While THON reserves the right to claim ownership over all source code

for its systems, including but not limited to THINK.thon.org, the Pass

System, DLMS, TeLMS, and THON.org/THON Store, THON Technology

Captains are also entitled to the code they write while in their positions,

for reference and personal use only. Decisions to share code with

external parties, or make systems open-source, may only be made at the

discretion of the THON Technology Director.

7.3. Acceptable Use Requirements

7.3.1. All Penn State University policies apply to THON’s technology resources.

7.3.2. Users may not use THON’s Technology resources in a way that violates

any other section of the THON Rulebook, in addition to any other Penn

State policies or federal, state, or local laws.

7.3.2.1. THON will comply with all requests for data when presented with a

valid, legal request from a law enforcement entity or Penn State

University.

7.3.3. Users should not attempt to access any data that they are not authorized

to view.

7.3.4. Users should not share data with users who may not have their same

level of access.

http://think.thon.org/

Rulebook


68

7.3.4.1. An exception is allowed when sharing an organization’s information

with other members of that organization, but only when the original

dataset is accessed by an authorized member of the organization.

7.3.5. Users should not engage in activities that may disrupt or degrade service

quality of technology resources.

7.3.6. Users should report any weaknesses, vulnerabilities, or cases of misuse

of technology resources to the Technology Director, PJ Weaver,

immediately via [email protected].

7.3.6.1. Failure to report may result in disciplinary action as defined in the

Enforcement, Auditing, and Reporting section of this policy.

7.3.6.2. Please see THON’s Whistleblower policy for more information.

7.4. Enforcement

7.4.1. Any users found violating this Acceptable Use Policy are subject to

penalties consistent with the inappropriate actions performed, which could

include prosecution by law enforcement if the actions warrant it. In

addition, any organizations the user is a member of may incur penalties if

the inappropriate use would give an unfair advantage over other

organizations. All penalties are at the discretion of the Technology

Director, Rules & Regulations Volunteer Safety Director, and the

Executive Director. To guarantee the security of technology resources,

the Technology Director will periodically audit system logs to uncover

cases of misuse.

7.5. More Information

7.5.1. For more information or clarification of these policies, please contact the

THON Technology Director, PJ Weaver, at [email protected].

8.0 Code of Conduct

8.1. Expectations of THON Volunteers

8.1.1. Engaging in inappropriate behavior or behavior that does not uphold the

integrity of THON while serving as a volunteer or wearing THON gear will

result in a meeting with appropriate member(s) of the Captain or


8.1.2. Engaging in inappropriate behavior in a THON setting (i.e. consuming

alcohol prior to a meeting) will result in immediate removal from THON



Rulebook


69

setting and a meeting with the appropriate member(s) of the Captain or


8.1.3. Failure to attend more than three (3) mandatory THON events without a

reasonable excuse will result in a warning and/or potential removal from

the Committee following meeting with the appropriate member(s) of the

Captain or Executive Committee.

8.1.4. If THON is represented anywhere in a THON volunteer's (i.e. Director,

Captain, or Committee Member) online profile or account information, the

volunteer is to post and tweet things appropriate of a THON

representative. Repeated failure to do so will result in a warning and/or

meeting with the appropriate member(s) of the Captain or Executive

Committee.

8.1.5. Any THON volunteer who is involved in a major criminal offense or any

activity deemed egregiously inappropriate by the Executive Committee

will face potential dismissal as left to the discretion of the Executive

Committee.

8.2. Protocol for Removal of THON Volunteers

8.2.1. Removal of THON volunteers (i.e. Director, Captain, or Committee

Member) will be left to the discretion of overseeing Director or Captain.

8.2.2. An individual Captain may not remove a Committee Member without the

consent of his or her Director or the Executive Committee.

8.2.3. An individual Director may not remove a Captain without the consent of

the Executive Director.

Appendix A – Tax-ID Information

To Whom It May Concern:

The purpose of this letter is to provide information for tax purposes regarding donations made to

The Penn State IFC/Panhellenic Dance Marathon. THON and affiliated fundraising efforts are

covered under the tax-exempt status of The Pennsylvania State University. All contributions and

in-kind donations are fully tax-exempt.

Federal ID Number: 24-6000-376

Rulebook


70

The U.S. Treasury Department, office of the Commissioner of Internal Revenue, in a private

letter ruling, dated September 9, 1949, has held that The Pennsylvania State University is an

instrumentality of the Commonwealth of Pennsylvania, and as such, is not subject to Federal

Income Tax, and contributions made to the University are deductible by donors. The current

applicable provision of the Internal Revenue code is Section 115. The current law prescribes the

manner and extent of the deduction for contributions. Internal Revenue Code Section 170

entitled “Charitable, etc., Contributions and Gifts” provides for the allowance of deductions,

percentage limitations, definitions and other information.

TAX-EXEMPT STAUS OF THE UNIVERSITY – The Pennsylvania State University is an

instrumentality of the Commonwealth of Pennsylvania and as such is qualified as a proper

recipient of income that is exempt from federal income tax by virtue of Internal Revenue Code

Section 115. This precludes any requirement of obtaining an additional specific exemption

under Internal Revenue Code 501(c) (3), since the University is already tax-exempt under

Section 115.

TAX DEDUCTIBILITY OF CHARITABLE CONTRIBUIONS TO THE UNIVERSITY –

Contributions to the University are deductible for Federal Income Tax Purposes by virtue of

Internal Revenue Code Section 170 (c) (1) and the applicable regulations there under.

Please feel free to contact me with any further questions, concerns or comments. You can

reach me via email at [email protected].

For The Kids,

Tommy Radziminski

Donor & Alumni Relations Director


Appendix B – Vehicle Codes

The Executive Committee requires that all individuals adhere to the canning and

solicitation laws set forth by each state. It is a courtesy that these states permit THON to

can in their counties, so please abide by the laws. It is still required that an organization

check with the local county before canning in their area and produce a permit to solicit in

that borough or municipality. Certain counties have additions to the laws set forth by

their state


Rulebook


71

PENNSYLVANIA

While canning, individuals must adhere to PA vehicle code 3544 and 3545.

Vehicle Code 3544 – Pedestrians walking along or on highway

Mandatory use of available sidewalk where a sidewalk is provided and its use is

practicable, it is unlawful for any pedestrian to walk along and upon an adjacent

roadway.

Absence of sidewalk. Where a sidewalk is not available, any pedestrian walking along

and upon a highway shall walk only on a shoulder as far as practicable from the edge of

the roadway.

Absence of sidewalk and shoulder. Where neither a sidewalk nor a shoulder is

available, any pedestrian walking along and upon a highway shall walk as near as

practicable to an outside edge of the roadway and, if on a two-way roadway, shall walk

only on the left side of the roadway.

Right-of-way to vehicles. Except as otherwise provided in this subchapter, any

pedestrian upon a roadway shall yield the right-of-way to all vehicles upon the roadway.

Vehicle Code 3545 – Pedestrians soliciting rides or business

No person shall:

1. Stand on a roadway for the purpose of soliciting a ride.

2. Stand on a roadway for the purpose of soliciting employment, business or

contributions from the occupant of any vehicle.

3. Stand on or in proximity to a highway for the purpose of soliciting the watching

or guarding of any vehicle while parked or about to be parked on a street or

highway.

DELAWARE While canning, individuals must adhere to the DE vehicle code 4142.

Vehicle Code 4142 – Pedestrians’ right-of-way in crosswalks

No pedestrian shall suddenly leave a curb or other place of safety and walk or run into the path of a vehicle which is so close as to constitute an immediate hazard. Vehicle Code 4143 – Crossing at other than crosswalks

Rulebook


72

Every pedestrian crossing a roadway at any point other than within a marked crosswalk or within an unmarked crosswalk at an intersection shall yield the right-of-way to all vehicles upon the roadway. Between adjacent intersections at which traffic-control signals are in operation, pedestrians shall not cross at any place except in a marked crosswalk. No pedestrian shall cross a roadway intersection diagonally unless authorized by official traffic-control devices; and, when authorized to cross diagonally, pedestrians shall cross only in accordance with the official traffic-control devices pertaining to such crossing movements. Vehicle Code 4146 – Pedestrians on highways; penalty Where a sidewalk is provided and is accessible, it shall be unlawful for any pedestrian to walk along and upon an adjacent roadway. Where a sidewalk is not available, any pedestrian walking along and upon a highway shall walk facing traffic only on a shoulder, as far as practicable from the edge of the roadway. Where neither a sidewalk nor a shoulder is available, any pedestrian walking along and upon a highway shall walk as near as practicable to an outside edge of the roadway, and shall walk facing traffic. Except as otherwise provided in this chapter, any pedestrian upon a highway shall yield the right-of-way to all vehicles upon the highway. This section shall not require that pedestrians on one-way roadways of controlled-access highways walk facing traffic to the nearest emergency reporting device. Whoever violates this section shall for the first offense be fined not less than $10 nor more than $28.75. For each subsequent like offense, the person shall be fined not less than $25 nor more than $50. Vehicle Code 4147 – Pedestrians soliciting rides or business No person shall stand in a highway for the purpose of soliciting any employment, business or contributions from the occupant of any vehicle.

MARYLAND While canning, individuals must adhere to the MD vehicle code 21.507.

Vehicle Code 21.507 – Certain activities by pedestrians prohibited

Rulebook


73

Soliciting rides, employment, or business. Except for the occupant of a disabled vehicle who seeks the aid of another vehicle, a person may not stand in a roadway to solicit a ride, employment, or business from the occupant of any vehicle.

NEW JERSEY

While canning, individuals must adhere to NJ vehicle code 39:4-34.

Vehicle Code 39:4-34 – Pedestrian to Use Crosswalk Unlawful for pedestrians to cross any highway separated by medial barrier except where a provision is made for a crossing.

On all highways where no sidewalks or paths are provided, pedestrians shall, when

practical, walk only on the extreme left side of the roadway or its shoulder facing traffic.

Where sidewalks are provided, it shall be unlawful for any pedestrian to walk along and upon an adjacent roadway.

NEW YORK

While canning, individuals must adhere to the NY vehicle code 1156 and 1157.

Vehicle Code 1156 – Pedestrians on Roadways

Where sidewalks are provided and they may be used with safety it shall be unlawful for

any pedestrian to walk along and upon an adjacent roadway

Where sidewalks are not provided any pedestrian walking along and upon a highway

shall when practicable walk only on the left side of the roadway or its shoulder facing

traffic which may approach from the opposite direction. Upon the approach of any

vehicle from the opposite direction, such pedestrian shall move as far to the left as is

practicable.

Vehicle Code 1157 – Pedestrians soliciting rides, or business

No person shall stand in a roadway for the purpose of soliciting a ride, or to solicit from

or sell to an occupant of any vehicle.

No person shall occupy any part of a state highway, except in a city or village, in any

manner for the purpose of selling or soliciting.

OHIO

Rulebook


74

While canning, individuals must adhere to the OH vehicle codes 4511.051, 4511.48, and 4511.50.

Vehicle Code 4511.051 – Pedestrians Prohibited on Freeways

No pedestrian is permitted within the limits of the right of way of a freeway, except: within a rest area, in the performance of public works, or as a result of an emergency or a breakdown of a motor vehicle.

Vehicle Code 4511.48 – Right-of-Way Yielded by Pedestrians Where there is No Crosswalk When not crossing at a crosswalk, the pedestrian must yield the right of way to all traffic upon the roadway. When between intersections where traffic signals are in operation, pedestrians shall cross only in marked crosswalks. Vehicle Code 4511.50 – Walking Along Roadway

Where a sideway is provided and its use is practicable, pedestrians shall not walk along or upon the adjacent roadway. Where a sidewalk is not available, pedestrians walking along and upon a highway shall walk only on a shoulder, as far as practicable from the edge of the roadway. Where neither sidewalk nor shoulder is available, pedestrians shall walk as near to the outside edge of the roadway and only on the left side of the roadway, facing traffic. Any pedestrian upon a roadway shall yield the right-of-way to all vehicles upon the roadway.

WEST VIRGINIA While canning, individuals must adhere to the WV vehicle codes 17C-10-1, 17C-10-3, and 17C-10-7.

Vehicle Code 17C-10-1 – Pedestrians subject to traffic regulations; powers of local authorities. Local authorities are hereby empowered by ordinance to require that pedestrians shall strictly comply with the directions of any official traffic-control signal and may by ordinance prohibit pedestrians from crossing any roadway in a business district or any designated highways except in a crosswalk. Vehicle Code 17C-10-3 – Crossing at other than crosswalks. Every pedestrian crossing a roadway at any point other than within a marked crosswalk or within an unmarked crosswalk at an intersection shall yield the right-of-way to all vehicles upon the roadway. Between adjacent intersections at which traffic-control signals are in operation, pedestrians shall not cross at any place except in a marked crosswalk.

Rulebook


75

No pedestrian shall cross a roadway intersection diagonally unless authorized by official traffic-control devices; and, when authorized to cross diagonally, pedestrians shall cross only in accordance with the official traffic-control devices pertaining to such crossing movements. Vehicle Code 17C-10-7 – Penalty for pedestrians violating the provisions of this article. Any person violating the provisions of this article is guilty of a misdemeanor and, upon conviction thereof, shall be fined not more than one hundred dollars; upon a second conviction within one year thereafter, shall be fined not more than two hundred dollars; and upon a third or subsequent conviction, shall be fined not more than five hundred dollars.

VIRGINIA

While canning, individuals must adhere to the VA vehicle codes 46.2-924 and 46.2-926. Vehicle Code 46.2-924 – Drivers to stop for pedestrians. No pedestrian shall enter or cross an intersection in disregard of approaching traffic. Vehicle Code 46.2-926 – Pedestrians stepping into highway where they cannot be seen. No pedestrian shall step into a highway open to moving vehicular traffic at any point between intersections where his presence would be obscured from the vision of drivers of approaching vehicles by a vehicle or other obstruction at the curb or side.

Appendix C – Travel Safety Guidelines

While canning safely is of utmost importance, traveling safely to your canning destination

and to individual canning locations is of equal importance. The following guidelines are

set forth in concordance with Pennsylvania, Delaware, Maryland, New Jersey, New

York, Ohio, West Virginia, and Virginia Motor Vehicle codes as well as general traveling

safety procedures.

Nothing is more important than your safety. If you are tired, ill, or do not feel

comfortable driving, do not go. There are other opportunities to raise awareness and

funds and stay close to school.

If a member of your trip is unable to leave until later Friday night, wait until Saturday

morning to leave when the sun is up and you’ll be better able to travel safely. No

number of missed canning hours is worth your wellbeing.

Rulebook


76

While traveling, make sure that every member of your trip is seat belted, that nothing is

obstructing the driver’s view, and that the driver has minimal distractions. The driver

should not participate in texting while driving or any other unsafe driving behavior.

Should you encounter inclement weather, do not hesitate to pull over and wait for it to

subside.

If anything were to happen to your group while traveling. Please call 1-800-392-THON

(8466), and someone will answer your phone call. This number is available on all

canning materials as well, so it should be readily available within your car should you

ever need it.

Additionally, if you ever feel that you’re being forced to fundraise, please contact a

member of the Executive Committee or submit an anonymous tip on the canning page

on THINK. At no point will your name be used, but mandatory fundraising is completely

unacceptable and organizations found participating in such will be met with the

appropriate consequences.

Before traveling to your destination, check the following:

o Does the car have the proper number of functioning seat belts?

o Is the driver’s license up to date?

o Does the car have proper documentation including up-to-date inspection,

registration, and insurance?

o Is the driver alert and comfortable driving?

o Have you checked the weather for your destination and along your route?

Vehicle Codes

o Driving Without A Valid License: In all states, traffic laws make it unlawful to

operate a motor vehicle when:

o The vehicle operator has never been issued a driver's license from the state

department of motor vehicles,

o The vehicle operator currently has his or her driver's license temporarily

suspended, or

o The vehicle operator has had his or her driver's license permanently revoked.

o Failure to Produce Proof of Insurance: In every state, drivers are required to

demonstrate the ability to pay up to a certain amount to cover their liability if they

are involved in a motor vehicle accident. All states do require some form of proof

of financial responsibility.

Rulebook


77

Across all states and D.C., penalties for a first-time offense for driving without insurance

range from the imposition of a $100 fine, to a one-year driver's license suspension.

o Driving Without Valid Vehicle Registration: In every state, traffic laws make it

unlawful to operate a motor vehicle when:

o The vehicle has never been registered with the state department of motor

vehicles (or motor vehicles bureau) in the state where it is primarily used.

o The vehicle's once-valid registration has expired (i.e. required fees and filings

were not submitted to the state motor vehicle department within the registration

period).

o Driving With Expired Inspection: The purpose of a safety inspection is to make

sure your vehicle has all of the necessary equipment to operate safely on public

roadways. Some, but not all, states require a vehicle inspection before your

vehicle can be legally registered.

Items checked during a safety inspection include:

o Seat Belts

o Brakes

o Frame and wheel fasteners

o Tires

o Lights

o Windshield wipers and blades

o Mirrors

o Steering

Whether or not inspection is mandatory in your state, a safety inspection will certify that

your car is safe enough to travel the distance that many canners travel. Make sure

before traveling that all of the above items and any other necessary items are fully

functional. Many states will not permit a car to be fully registered until it passes

inspection, so verify that the car has both a valid inspection and registration before

departing.

Seat Belt Laws: All states require that seatbelts are to be worn at all times while a motor

vehicle is being operated.

RULEBOOK


78

Appendix D – Important Dates

Important Dates 2016

September 2, 2016 2017 organization splits and pairings due by

5pm

September 8, 2016 AAF Workshop 1

September 12, 2016 THON Chair Workshop 1

September 16, 2016 - Fundraising Window opens - AAF Applications due

September 21-23, 2016 Materials Distribution

September 23-25, 2016 Fundraising Outreach & Canning Weekend #1

September 26, 2016 Canning Drop Off 1

September 26, 2016 AAF Workshop 2

October 3, 2016 THON Involvement Fair

October 26-28, 2016 Materials Distribution

October 28-30, 2016 Fundraising Outreach & Canning Weekend #2

October 31, 2016 Canning Drop Off 2

November 2-4, 2016 THONvelope Distribution

November 8-10, 2016 AAF Workshop 3

November 9, 2016 100 Days ‘til THON 2017!

November 7-11, 2016 Materials Recollection

November 30-December 2, 2016 THONvelope Recollection

RULEBOOK


79

Important Dates 2017

January 9, 2017 Online Dancer Pre-Registration Opens

Pass List Opens

January 17, 2017 THON Chair Workshop 2

January 19, 2017 Mr. & Mrs. THON Pageant

January 18, 2017 Online Dancer Pre-Registration Closes

January 24, 2017 In-person registration for Independent Dancer

Couples, Lottery Organization Couples

(including Commonwealth Campuses in the

lottery)

January 25 2017 In-person registration for Commonwealth

Campuses, Greek Organizations, Special

Interest Organizations, General Organizations

January 26 2017 Lottery Entrants should expect notification

January 26, 2017 Road to THON Celebration

February 3, 2017 Last day to submit Alternative Fundraiser

Requests

February 1, 2017 AAF Workshop 4

February 3, 2017 Pass List Submission Deadline

February 2, 2017 Donation Box Deadline

February 9, 2017 All Dancer Mail due by 7 pm

February 8, 2017 Dancer Meeting #1

Color Wars Kick Off

February 13, 2017 Alternative Fundraiser Drop-off Deadline

February 17, 2017 Dancer Meeting #2: 4pm in Multi-Sport Facility

February 17-19, 2017 THON WEEKEND 2017!

RULEBOOK


80

2017 RULEBOOK - think.thon.org 2017 Rulebook.pdf2017 Penn State IFC/Panhellenic Dance Marathon 2...

Documents

Transcript of 2017 RULEBOOK - think.thon.org 2017 Rulebook.pdf2017 Penn State IFC/Panhellenic Dance Marathon 2...