2017 Exhibitor Service Kit · FutureFarm Canada Expo has negotiated a rate for exhibitors with a...

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Show Info Schedule at a Glance Checklist of Deadlines General Information Booth Design EAC Insurance Guidelines Booth Integrity Engineering Certification Outdoor Temporary Structures Work Site Safety Move in & Move out Move-in info Move-in schedule Marshaling Yard /Materials Handling Empty Containers Clean Floor Policy Move-out info Shipping Using the official freight forwarder Not using the official freight forwarder Advanced Warehouse Outbound Order Equipment & Services What’s Included in Booth Package On-site Assistance & Contractors Booth Decoration Tech Rentals / A/V Electrical / Rigging Insurance Facility Services F&B Tent Rentals Rules & Regulation Fire Regulation Safety & Security 2017 Exhibitor Service Kit

Transcript of 2017 Exhibitor Service Kit · FutureFarm Canada Expo has negotiated a rate for exhibitors with a...

Page 1: 2017 Exhibitor Service Kit · FutureFarm Canada Expo has negotiated a rate for exhibitors with a static (non motorized vehicle/equipment displays). Please refer to the insurance coverage

Show Info

Schedule at a Glance

Checklist of Deadlines

General Information

Booth Design

EAC

Insurance

Guidelines

Booth Integrity

Engineering Certification

Outdoor Temporary Structures

Work Site Safety

Move in & Move out

Move-in info

Move-in schedule

Marshaling Yard /Materials Handling

Empty Containers

Clean Floor Policy

Move-out info

Shipping

Using the official freight forwarder

Not using the official freight forwarder

Advanced Warehouse

Outbound

Order Equipment & Services

What’s Included in Booth Package

On-site Assistance & Contractors

Booth Decoration

Tech Rentals / A/V

Electrical / Rigging

Insurance

Facility Services

F&B

Tent Rentals

Rules & Regulation

Fire Regulation

Safety & Security

2017

Exhibitor Service Kit

Page 2: 2017 Exhibitor Service Kit · FutureFarm Canada Expo has negotiated a rate for exhibitors with a static (non motorized vehicle/equipment displays). Please refer to the insurance coverage

Show Info

Schedule at a Glance

Checklist of Deadlines

General Information

Booth Design

EAC

Insurance

Guidelines

Booth Integrity

Engineering Certification

Outdoor Temporary Structures

Work Site Safety

Move in & Move out

Move-in info

Move-in schedule

Marshaling Yard /Materials Handling

Empty Containers

Clean Floor Policy

Move-out info

Shipping

Using the official freight forwarder

Not using the official freight forwarder

Advanced Warehouse

Outbound

Order Equipment & Services

What’s Included in Booth Package

On-site Assistance & Contractors

Booth Decoration

Tech Rentals / A/V

Electrical / Rigging

Insurance

Facility Services

F&B

Tent Rentals

Rules & Regulation

Fire Regulation

Safety & Security

Schedule at a Glance

Airport AccessCalgary International Airport (YYC) is an international airport located 80km south of Olds College, Olds , AB. Click here for a google map

Subject to changesAccommodation Information – Click on the below options to book your stay

Olds College Centennial Village Residence

Olds College Court Townhouse Residence

Pomeroy Inn & Suites @ Olds College

RV Camping at FutureFarm Canada Expo

Page 3: 2017 Exhibitor Service Kit · FutureFarm Canada Expo has negotiated a rate for exhibitors with a static (non motorized vehicle/equipment displays). Please refer to the insurance coverage

Show Info

Schedule at a Glance

Checklist of Deadlines

General Information

Booth Design

EAC

Insurance

Guidelines

Booth Integrity

Engineering Certification

Outdoor Temporary Structures

Work Site Safety

Move in & Move out

Move-in info

Move-in schedule

Marshaling Yard /Materials Handling

Empty Containers

Clean Floor Policy

Move-out info

Shipping

Using the official freight forwarder

Not using the official freight forwarder

Advanced Warehouse

Outbound

Order Equipment & Services

What’s Included in Booth Package

On-site Assistance & Contractors

Booth Decoration

Tech Rentals / A/V

Electrical / Rigging

Insurance

Facility Services

F&B

Tent Rentals

Rules & Regulation

Fire Regulation

Safety & Security

CHECKLIST OF DEADLINES AND SERVICES

Event Management has put together a checklist of important deadlines and services to facilitate your show planning.Please make sure you download it and don’t miss any deadline or discounts due to advanced deadlines to place orders.

DOWNLOAD FORM

Page 4: 2017 Exhibitor Service Kit · FutureFarm Canada Expo has negotiated a rate for exhibitors with a static (non motorized vehicle/equipment displays). Please refer to the insurance coverage

Show Info

Schedule at a Glance

Checklist of Deadlines

General Information

Booth Design

EAC

Insurance

Guidelines

Booth Integrity

Engineering Certification

Outdoor Temporary Structures

Work Site Safety

Move in & Move out

Move-in info

Move-in schedule

Marshaling Yard /Materials Handling

Empty Containers

Clean Floor Policy

Move-out info

Shipping

Using the official freight forwarder

Not using the official freight forwarder

Advanced Warehouse

Outbound

Order Equipment & Services

What’s Included in Booth Package

On-site Assistance & Contractors

Booth Decoration

Tech Rentals / A/V

Electrical / Rigging

Insurance

Facility Services

F&B

Tent Rentals

Rules & Regulation

Fire Regulation

Safety & Security

GENERAL INFORMATION

Event ManagementFutureFarm Canada is managed and produced by:dmg :: events302, 1333 – 8 Street SW - Calgary, Alberta, Canada T2R 1M6Tel: 1 (403) 209-3555 / Fax: 1 (403) 245-8649

Event PartnershipFutureFarm Canada is in Partnership with;Olds College4500 - 50th Street - Olds, AB, Canada T4H 1R6Tel: 1 (403) 556-8281 / Toll Free: 1-800-661-6537 / Fax: 1 (403) 556-4711

FutureFarm Canada is taking place at:Olds College4500 - 50th Street - Olds, AB, Canada T4H 1R6

Show Information

Indoors (Ralph Klein Centre)Back wall height: 8’Side wall height: 3’

Building InformationThe following height and weight restrictions apply:

Ceiling Height: 25’ (7620mm)Loading Doors: 65” Wide x 83” Height (1650mm w x 2100mm h)Floor Load Limit: 175 lbs/sq. ft. (854kg/sq. m)

If your exhibit exceeds these limits, please contact Denver Colvin immediately at [email protected].

Page 5: 2017 Exhibitor Service Kit · FutureFarm Canada Expo has negotiated a rate for exhibitors with a static (non motorized vehicle/equipment displays). Please refer to the insurance coverage

Show Info

Schedule at a Glance

Checklist of Deadlines

General Information

Booth Design

EAC

Insurance

Guidelines

Booth Integrity

Engineering Certification

Outdoor Temporary Structures

Work Site Safety

Move in & Move out

Move-in info

Move-in schedule

Marshaling Yard /Materials Handling

Empty Containers

Clean Floor Policy

Move-out info

Shipping

Using the official freight forwarder

Not using the official freight forwarder

Advanced Warehouse

Outbound

Order Equipment & Services

What’s Included in Booth Package

On-site Assistance & Contractors

Booth Decoration

Tech Rentals / A/V

Electrical / Rigging

Insurance

Facility Services

F&B

Tent Rentals

Rules & Regulation

Fire Regulation

Safety & Security

MANDATORY INDOOR BOOTH DESIGN SUBMISSIONS

All exhibitors with an indoor booth space of 36m² (400ft²) or larger are required to submit a booth design to Event Management for approval 6 weeks prior to move in of the Show (May 25, 2017). A booth design may consist of either a rendering or a scaled drawing with dimensions. Please ensure your booth design follows all regulations outlined in the Rules section.

Please note that Event Management will only provide 1 (one) standard power outlet per indoor booth. If you require more than that please make the necessary arrangements. More information on the “Order Equipment & Services” section.

Show Management MUST receive all equipment specification. The specifications must include at least: size, weight and transportation information.

Please submit your booth design to Event Management:

ContactEvent ManagementDenver [email protected]+1 (403) 209 3567

DOWNLOAD FORM

Page 6: 2017 Exhibitor Service Kit · FutureFarm Canada Expo has negotiated a rate for exhibitors with a static (non motorized vehicle/equipment displays). Please refer to the insurance coverage

Show Info

Schedule at a Glance

Checklist of Deadlines

General Information

Booth Design

EAC

Insurance

Guidelines

Booth Integrity

Engineering Certification

Outdoor Temporary Structures

Work Site Safety

Move in & Move out

Move-in info

Move-in schedule

Marshaling Yard /Materials Handling

Empty Containers

Clean Floor Policy

Move-out info

Shipping

Using the official freight forwarder

Not using the official freight forwarder

Advanced Warehouse

Outbound

Order Equipment & Services

What’s Included in Booth Package

On-site Assistance & Contractors

Booth Decoration

Tech Rentals / A/V

Electrical / Rigging

Insurance

Facility Services

F&B

Tent Rentals

Rules & Regulation

Fire Regulation

Safety & Security

EXHIBITOR APPOINTED CONTRACTORS (EAC)

Exhibitors using the services of display firms/ independent contractors must submit an EAC Approval Request form to Event Management by May 25th, 2017. All EAC’s must also provide Event Management with a current insurance certificate, which includes general liability coverage (minimum $2,000,000), injury and property damage coverage, and workers’ compensation insurance. The EAC agrees to abide by all rules and regulations of the building, Event Management, and Show rules and regulations.

Please send the completed and signed EAC form to Show Management by May 25th, 2017.

ContactEvent ManagementDenver [email protected]+1 (403) 209 3567

DOWNLOAD FORM

Page 7: 2017 Exhibitor Service Kit · FutureFarm Canada Expo has negotiated a rate for exhibitors with a static (non motorized vehicle/equipment displays). Please refer to the insurance coverage

Show Info

Schedule at a Glance

Checklist of Deadlines

General Information

Booth Design

EAC

Insurance

Guidelines

Booth Integrity

Engineering Certification

Outdoor Temporary Structures

Work Site Safety

Move in & Move out

Move-in info

Move-in schedule

Marshaling Yard /Materials Handling

Empty Containers

Clean Floor Policy

Move-out info

Shipping

Using the official freight forwarder

Not using the official freight forwarder

Advanced Warehouse

Outbound

Order Equipment & Services

What’s Included in Booth Package

On-site Assistance & Contractors

Booth Decoration

Tech Rentals / A/V

Electrical / Rigging

Insurance

Facility Services

F&B

Tent Rentals

Rules & Regulation

Fire Regulation

Safety & Security

EXHIBITOR LIABILITY INSURANCE - MANDATORY

Event Management, Event Sponsors, Show Contractors, nor Olds College are responsible for injury to persons, loss or damage to products, exhibits, equipment, or decorations by fire, accident, theft, or any other cause while in or out the Event buildings or their environments. The exhibitor shall obtain and maintain at his own expense during the period commencing on the first move-in date and terminating on the last move-out date, a policy of insurance. The policy of insurance shall name FutureFarm Canada Expo and dmg :: events as loss insured and insure the exhibitor against all claims of any kind arising from or in any way connected with the exhibitor’s presence or operations at the Show. The policy shall provide coverage of at least $2,000,000 for each separate occurrence.

Insurance is mandatory and is required at time of booking space.

There are two (2) ways to arrange the required insurance:

OPTION 1: SINGLE EVENT INSURANCE

Purchase insurance coverage from exhibitorinsurance.com’s convenient insurance program for exhibitors.

FutureFarm Canada Expo has negotiated a rate for exhibitors with a static (non motorized vehicle/equipment displays). Please refer to the insurance coverage offered by exhibitorinsurance.com.

Note – if you have any motorized equipment/vehicles or live animals you must supply your own insurance – See option 2

DOWNLOAD FORM

Page 8: 2017 Exhibitor Service Kit · FutureFarm Canada Expo has negotiated a rate for exhibitors with a static (non motorized vehicle/equipment displays). Please refer to the insurance coverage

Show Info

Schedule at a Glance

Checklist of Deadlines

General Information

Booth Design

EAC

Insurance

Guidelines

Booth Integrity

Engineering Certification

Outdoor Temporary Structures

Work Site Safety

Move in & Move out

Move-in info

Move-in schedule

Marshaling Yard /Materials Handling

Empty Containers

Clean Floor Policy

Move-out info

Shipping

Using the official freight forwarder

Not using the official freight forwarder

Advanced Warehouse

Outbound

Order Equipment & Services

What’s Included in Booth Package

On-site Assistance & Contractors

Booth Decoration

Tech Rentals / A/V

Electrical / Rigging

Insurance

Facility Services

F&B

Tent Rentals

Rules & Regulation

Fire Regulation

Safety & Security

EXHIBITOR LIABILITY INSURANCE - MANDATORY

OPTION 2: USE YOUR OWN INSURANCE

Contact your insurance representative to confirm your liability insurance coverage meets the above requirements and request a Certificate of Insurance with the following requirements below. Please use our simple certificate of insurance request form to obtain this certificate from your insurance company.

•dmg :: events (Canada) Inc. and Olds College listed as an additional insured.•Show name, dates of the show: July 1 – 10, 2017 (includes move in and out dates)•Comprehensive General Liability of $2,000,000 (for non demonstration - static displays)•Comprehensive General Liability of $5,000,000 per incident (for exhibitors with motorized equipment/vehicles and/or live animals)•Bodily Injury and Property Damage Liability subject to a maximum $1,000 Deductible.•Products and Completed Operations Liability•Contingent Employers Liability•Broad form Property Damage•Cross Liability clause•Severability of Interest ClauseYour understanding and compliance with this requirement, is greatly appreciated and we thank you for your effort in ensuring the well being of everyone.

Your understanding and compliance with this requirement, is greatly appreciated and we thank you for your effort in ensuring the well being of everyone.

Please send the Certificate of Insurance to Show Management by May 25, 2017.

ContactDenver ColvinTel: +1 (403) 403 [email protected]

DOWNLOAD FORM

Page 9: 2017 Exhibitor Service Kit · FutureFarm Canada Expo has negotiated a rate for exhibitors with a static (non motorized vehicle/equipment displays). Please refer to the insurance coverage

Show Info

Schedule at a Glance

Checklist of Deadlines

General Information

Booth Design

EAC

Insurance

Guidelines

Booth Integrity

Engineering Certification

Outdoor Temporary Structures

Work Site Safety

Move in & Move out

Move-in info

Move-in schedule

Marshaling Yard /Materials Handling

Empty Containers

Clean Floor Policy

Move-out info

Shipping

Using the official freight forwarder

Not using the official freight forwarder

Advanced Warehouse

Outbound

Order Equipment & Services

What’s Included in Booth Package

On-site Assistance & Contractors

Booth Decoration

Tech Rentals / A/V

Electrical / Rigging

Insurance

Facility Services

F&B

Tent Rentals

Rules & Regulation

Fire Regulation

Safety & Security

BOOTH DESIGN GUIDELINES – INDOOR (RALPH KLEIN CENTRE)

What exactly can my booth look like?

Event Management has guidelines in place to ensure that every exhibitor has an equal opportunity to display their products and/or services. All exhibitors are equal, regardless of booth size and should be given equal opportunity, within reason, to present their product in the most effective manner to the audience. Therefore, all exhibitors shall abide by sightline guidelines to ensure their neighbors’ visibility from the aisle, and vice versa.

Please take the time to ensure that your display meets these regulations to prevent unnecessary work on-site. Any questions should be directed to Denver Colvin with Event Management immediately at [email protected].

Indoor spaces includes: Floor space, standard booth carpet, draped display booth, basic onsite materials handling to booth (up to 5000 lbs., except for specialty work), crate storage during the show and 24-hour roaming security.

Pricing does not include: Shipping, specialty electrical, parking, internet, banner hanging, additional booth furnishings and accessories, or registration for the Conference.

continues....

Page 10: 2017 Exhibitor Service Kit · FutureFarm Canada Expo has negotiated a rate for exhibitors with a static (non motorized vehicle/equipment displays). Please refer to the insurance coverage

Show Info

Schedule at a Glance

Checklist of Deadlines

General Information

Booth Design

EAC

Insurance

Guidelines

Booth Integrity

Engineering Certification

Outdoor Temporary Structures

Work Site Safety

Move in & Move out

Move-in info

Move-in schedule

Marshaling Yard /Materials Handling

Empty Containers

Clean Floor Policy

Move-out info

Shipping

Using the official freight forwarder

Not using the official freight forwarder

Advanced Warehouse

Outbound

Order Equipment & Services

What’s Included in Booth Package

On-site Assistance & Contractors

Booth Decoration

Tech Rentals / A/V

Electrical / Rigging

Insurance

Facility Services

F&B

Tent Rentals

Rules & Regulation

Fire Regulation

Safety & Security

BOOTH DESIGN GUIDELINES – INDOOR (RALPH KLEIN CENTRE)

- All back cannot be higher than 8ft. Any object higher than 8ft must be at least 3ft away from the booth perimeter. Equipment higher than 8’ are allowed as long as they are at least 3’ away from the booth perimeter and respect ceiling limitations.

- Any wall shared with other exhibitor can only have graphics that face inside your own booth.

- Any structure exceeding 8’ in height must be approved by show management and if required the proper engineering certificate must be submitted for marshal approval.

Specific regulations for booth types:

-In-line booths:

- Side walls shared with another exhibitor must have at least 3ft from the aisle with panels or objects no higher than 4ft.

Indoor hanging material and signage:

Signs are not permitted to be hung due to the ceiling in the Ralph Klein Centre

continues....

Page 11: 2017 Exhibitor Service Kit · FutureFarm Canada Expo has negotiated a rate for exhibitors with a static (non motorized vehicle/equipment displays). Please refer to the insurance coverage

Show Info

Schedule at a Glance

Checklist of Deadlines

General Information

Booth Design

EAC

Insurance

Guidelines

Booth Integrity

Engineering Certification

Outdoor Temporary Structures

Work Site Safety

Move in & Move out

Move-in info

Move-in schedule

Marshaling Yard /Materials Handling

Empty Containers

Clean Floor Policy

Move-out info

Shipping

Using the official freight forwarder

Not using the official freight forwarder

Advanced Warehouse

Outbound

Order Equipment & Services

What’s Included in Booth Package

On-site Assistance & Contractors

Booth Decoration

Tech Rentals / A/V

Electrical / Rigging

Insurance

Facility Services

F&B

Tent Rentals

Rules & Regulation

Fire Regulation

Safety & Security

SPECIFIC REGULATIONS FOR BOOTH TYPES:

-In-line booths:

- Side walls shared with another exhibitor must have at least 3ft from the aisle with panels or objects no higher than 4ft.

- - In-line booth can only hang banners with graphics facing the aisle

- Island booths:

- Walls can be up to 16ft (where ceiling permits) but cannot exceed 10ft in width.

*Exceptions to this rules may be permitted with prior written approval from Show Management. *

continues....

Page 12: 2017 Exhibitor Service Kit · FutureFarm Canada Expo has negotiated a rate for exhibitors with a static (non motorized vehicle/equipment displays). Please refer to the insurance coverage

Show Info

Schedule at a Glance

Checklist of Deadlines

General Information

Booth Design

EAC

Insurance

Guidelines

Booth Integrity

Engineering Certification

Outdoor Temporary Structures

Work Site Safety

Move in & Move out

Move-in info

Move-in schedule

Marshaling Yard /Materials Handling

Empty Containers

Clean Floor Policy

Move-out info

Shipping

Using the official freight forwarder

Not using the official freight forwarder

Advanced Warehouse

Outbound

Order Equipment & Services

What’s Included in Booth Package

On-site Assistance & Contractors

Booth Decoration

Tech Rentals / A/V

Electrical / Rigging

Insurance

Facility Services

F&B

Tent Rentals

Rules & Regulation

Fire Regulation

Safety & Security

STRUCTURAL INTEGRITY

All exhibit fixtures, especially portable or “pop-up” booths, must be erected in a manner to withstand normal contact or vibration due to outside forces such as wind, the movement of forklifts, heavy machinery or equipment and unintentional contact on the part of cleaners, laborers or neighboring exhibitors. Exhibitors using curved pop-up backdrop/displays are required to provide masking drape at their expense if the curvature exposes more than 3 feet of the back scaffolding.

SIGHTLINES

All exhibitors are equal, regardless of booth size and should be given equal opportunity, within reason, to present their product in the most effective manner to the audience. Therefore, all exhibitors shall abide by sightline guidelines to ensure their neighbors’ visibility from the aisle, and vice versa.The limitation on the height of equipment is 45’ (ceiling height). All equipment must be self-supporting and free standing and does not impose into other exhibitor space. There are restrictions with respect to wall height as described in the following section.

Page 13: 2017 Exhibitor Service Kit · FutureFarm Canada Expo has negotiated a rate for exhibitors with a static (non motorized vehicle/equipment displays). Please refer to the insurance coverage

Show Info

Schedule at a Glance

Checklist of Deadlines

General Information

Booth Design

EAC

Insurance

Guidelines

Booth Integrity

Engineering Certification

Outdoor Temporary Structures

Work Site Safety

Move in & Move out

Move-in info

Move-in schedule

Marshaling Yard /Materials Handling

Empty Containers

Clean Floor Policy

Move-out info

Shipping

Using the official freight forwarder

Not using the official freight forwarder

Advanced Warehouse

Outbound

Order Equipment & Services

What’s Included in Booth Package

On-site Assistance & Contractors

Booth Decoration

Tech Rentals / A/V

Electrical / Rigging

Insurance

Facility Services

F&B

Tent Rentals

Rules & Regulation

Fire Regulation

Safety & Security

ENGINEERING CERTIFICATION

Booth structures such as towers and columns that exceed 12 feet (3.66M) in height (excluding hanging signs) or two-story exhibits (any height), regardless of whether people will occupy the area or not, will require engineering certification verifying the structural integrity of the exhibit. Acceptable certification is in the form of a certified structural engineer’s stamp or seal directly on your set of blueprints for the exhibit.

This certification must be submitted by May 25th, 2017, to Event Management at [email protected].

Failure to obtain and have available the required documentation could delay or prevent construction of your exhibit. Signs must be posted indicating the number of people the structure will accommodate. This policy has been established to ensure the safety of exhibitors and visitors at the Show.

Page 14: 2017 Exhibitor Service Kit · FutureFarm Canada Expo has negotiated a rate for exhibitors with a static (non motorized vehicle/equipment displays). Please refer to the insurance coverage

Show Info

Schedule at a Glance

Checklist of Deadlines

General Information

Booth Design

EAC

Insurance

Guidelines

Booth Integrity

Engineering Certification

Outdoor Temporary Structures

Work Site Safety

Move in & Move out

Move-in info

Move-in schedule

Marshaling Yard /Materials Handling

Empty Containers

Clean Floor Policy

Move-out info

Shipping

Using the official freight forwarder

Not using the official freight forwarder

Advanced Warehouse

Outbound

Order Equipment & Services

What’s Included in Booth Package

On-site Assistance & Contractors

Booth Decoration

Tech Rentals / A/V

Electrical / Rigging

Insurance

Facility Services

F&B

Tent Rentals

Rules & Regulation

Fire Regulation

Safety & Security

OUTDOOR STRUCTURES, TEMPORARY BUILDINGS, TENTS AND/OR CANOPIES PERMITS

The installation of a temporary structure or tent on Olds College property that is greater than 10’ x 10’ (3m x 3M) requires a Building Permit and approval from Event Management. Any structure supplied by the “preferred” tent supplier will be pre-approved for the building permit.

Regulations & requirements

Event Management will apply for the Building Permit to cover the entire Show. If you choose to utilize the services of a tent company other than “Superior Show Services” or if you plan to bring your own temporary structure, it is your responsibility to meet all of the regulations and requirements so that your structure can be included in the overall Permit covering this Show. You are required to submit the following information to Event Management immediately or by May 25, 2017:•a completed Outdoor Structure / Tent Permit•a structural print of the temporary structure •an engineer stamped print stating the structure has been erected according to manufacturer’s/consultants specifications. This is required once the structure has been erected onsite. This print must be presented to the Show Office located in the Ralph Klein Centre Building between July 1 - 5, 2017 or emailed directly to Denver Colvin with Event Management at [email protected] will not be allowed to erect tents without complying with all of the above stated guidelines.

Outdoor Structure / Tent Permit

If you have questions regarding these guidelines, please contact Event Management immediately at [email protected].

OUTDOOR STRUCTURE / TENT PERMIT DOWNLOAD FORM

Page 15: 2017 Exhibitor Service Kit · FutureFarm Canada Expo has negotiated a rate for exhibitors with a static (non motorized vehicle/equipment displays). Please refer to the insurance coverage

Show Info

Schedule at a Glance

Checklist of Deadlines

General Information

Booth Design

EAC

Insurance

Guidelines

Booth Integrity

Engineering Certification

Outdoor Temporary Structures

Work Site Safety

Move in & Move out

Move-in info

Move-in schedule

Marshaling Yard /Materials Handling

Empty Containers

Clean Floor Policy

Move-out info

Shipping

Using the official freight forwarder

Not using the official freight forwarder

Advanced Warehouse

Outbound

Order Equipment & Services

What’s Included in Booth Package

On-site Assistance & Contractors

Booth Decoration

Tech Rentals / A/V

Electrical / Rigging

Insurance

Facility Services

F&B

Tent Rentals

Rules & Regulation

Fire Regulation

Safety & Security

WORK SITE SAFETY CODE

During move-in and move-out of the FutureFarm Canada Expo, the exhibition floor is considered to be a “work-site environment”. Therefore, all contractors and/or exhibiting companies working within the environment must adhere to all of the legislation contained within the Occupational Health & Safety Code of the Government of Alberta.

On a daily basis, contractors and/or exhibiting companies are each expected to properly assess any hazard(s) to their workers and ensure that all staff are wearing the appropriate personal protective equipment at all times. Please note that Alberta Occupational Health & Safety Officers will be onsite to identify violations and enforce the legislations.In advance of the show, please ensure that your company’s on-site representatives and staff are familiar with the safety code, particularly regarding personal protective equipment. Refer to Part 18 of the Occupational Health & Safety Code (2009), which can be read at http://humanservices.alberta.ca/working-in-alberta/307.html

Tipping/GratuitiesWork rules prohibit the solicitation and/or acceptance of tips by any of our employees. Employees are paid hourly wages according to their profession and tipping is not allowed.

Fire ExitsDuring move-in, exhibition hours and move-out, displays or exhibits must never interfere in any way with access to any required exit, block access to firefighting equipment or interfere with the normal operations of automatic extinguishing equipment.

Page 16: 2017 Exhibitor Service Kit · FutureFarm Canada Expo has negotiated a rate for exhibitors with a static (non motorized vehicle/equipment displays). Please refer to the insurance coverage

Show Info

Schedule at a Glance

Checklist of Deadlines

General Information

Booth Design

EAC

Insurance

Guidelines

Booth Integrity

Engineering Certification

Outdoor Temporary Structures

Work Site Safety

Move in & Move out

Move-in info

Move-in schedule

Marshaling Yard /Materials Handling

Empty Containers

Clean Floor Policy

Move-out info

Shipping

Using the official freight forwarder

Not using the official freight forwarder

Advanced Warehouse

Outbound

Order Equipment & Services

What’s Included in Booth Package

On-site Assistance & Contractors

Booth Decoration

Tech Rentals / A/V

Electrical / Rigging

Insurance

Facility Services

F&B

Tent Rentals

Rules & Regulation

Fire Regulation

Safety & Security

MOVE-IN

Move-In Requirements

Exhibitors are strongly encouraged to complete the Move-In Requirements Questionnaire. The information on this form will help to ensure your move-in process runs smoothly, and help us to better understand your exhibit needs.Please submit this form to [email protected] by May 12, 2017.

Once you have filled out the questionnaire or survey, send your completed questionnaire or form to:Event Management Denver ColvinEmail: [email protected]

MOVE-IN REQUIREMENTS DOWNLOAD FORM

Page 17: 2017 Exhibitor Service Kit · FutureFarm Canada Expo has negotiated a rate for exhibitors with a static (non motorized vehicle/equipment displays). Please refer to the insurance coverage

Show Info

Schedule at a Glance

Checklist of Deadlines

General Information

Booth Design

EAC

Insurance

Guidelines

Booth Integrity

Engineering Certification

Outdoor Temporary Structures

Work Site Safety

Move in & Move out

Move-in info

Move-in schedule

Marshaling Yard /Materials Handling

Empty Containers

Clean Floor Policy

Move-out info

Shipping

Using the official freight forwarder

Not using the official freight forwarder

Advanced Warehouse

Outbound

Order Equipment & Services

What’s Included in Booth Package

On-site Assistance & Contractors

Booth Decoration

Tech Rentals / A/V

Electrical / Rigging

Insurance

Facility Services

F&B

Tent Rentals

Rules & Regulation

Fire Regulation

Safety & Security

INDOOR MOVE-IN SCHEDULE (RALPH KLEIN CENTRE AND OUTDOOR PAVILIONS)

If you used BLP Global Show Logistics, an alternate shipping contractor or are hand carrying your materials to the show, Adhere to the following scheduled move-in times:

*You must have your booth displays and equipment installed by this time. Exhibitors are permitted to stay onsite, within their exhibit space, to assemble their booths past 6:00pm. However there is no re-entry into the building. You must remain inside and within your booth space. All aisles must remain clear of any booth materials and exhibitor freight.

OUTDOOR MOVE-IN SCHEDULE (OLDS COLLEGE SOUTH CAMPUS)

If you used BLP Global Show Logistics, an alternate shipping contractor or are hand carrying your materials to the show, Adhere to the following scheduled move-in times:

Outdoor Move-in Schedule available in June 2017

“LAST MINUTE” MOVE-IN (HAND CARRY ONLY)

Last minute booths are only permitted to set up their booths from 7:30 am – 10:00 am on Thursday, July 6, 2017. Absolutely no dollies will be permitted in the exhibit area during this time.

All other boothsAll other Exhibitors may access their booth on Thursday, July 6, 2017 at 8:00 am to set-up literature, etc. but booth displays and equipment must be installed in the booth no later than 6:00 pm on Wednesday July 5, 2017. Absolutely no dollies will be permitted in the exhibit area after the aisle carpets (if applicable) are laid down at 6:00 pm.

Indoor – Ralph Klein Centre Times

Wednesday, July 5 8am – 5pm

Thursday, July 6 8 am – 9 am (hand carry items only)

INDOOR MOVE-IN SCHEDULE

Page 18: 2017 Exhibitor Service Kit · FutureFarm Canada Expo has negotiated a rate for exhibitors with a static (non motorized vehicle/equipment displays). Please refer to the insurance coverage

Show Info

Schedule at a Glance

Checklist of Deadlines

General Information

Booth Design

EAC

Insurance

Guidelines

Booth Integrity

Engineering Certification

Outdoor Temporary Structures

Work Site Safety

Move in & Move out

Move-in info

Move-in schedule

Marshaling Yard /Materials Handling

Empty Containers

Clean Floor Policy

Move-out info

Shipping

Using the official freight forwarder

Not using the official freight forwarder

Advanced Warehouse

Outbound

Order Equipment & Services

What’s Included in Booth Package

On-site Assistance & Contractors

Booth Decoration

Tech Rentals / A/V

Electrical / Rigging

Insurance

Facility Services

F&B

Tent Rentals

Rules & Regulation

Fire Regulation

Safety & Security

MARSHALING YARDReview the marshaling yard map for directions into Olds College during your move-in times.Marshaling Yard is located in parking lot O off the “F” entrance into Olds College from Highway 2A

MATERIALS HANDLING

Freight Handling Outdoors (No Charge)Basic (up to 5,000lbs) materials handling with operators and laborers to:unload freight and deliver to boothpick up, store and return empty shipping containersre-load freight for return with your specified carrierThere is no charge for this service during official move-in and move-out days, provided there are no special handling requirements.

Should you require this service please contact event management

Denver ColvinEvent [email protected]

Forklift Outdoor – Special Requisition (Chargeable)Positioning of displays & equipment in your exhibit, this service is chargeable by Superior Show Services. Please contact them to get a quote and more information.

For special requisition materials handling inquiries contact:

Superior Show ServicesTel: (780) 992-0404Fax: (780) 992-0406Toll Free: (888) 417-4449E-mail: [email protected]

DOWNLOAD MAP

Page 19: 2017 Exhibitor Service Kit · FutureFarm Canada Expo has negotiated a rate for exhibitors with a static (non motorized vehicle/equipment displays). Please refer to the insurance coverage

Show Info

Schedule at a Glance

Checklist of Deadlines

General Information

Booth Design

EAC

Insurance

Guidelines

Booth Integrity

Engineering Certification

Outdoor Temporary Structures

Work Site Safety

Move in & Move out

Move-in info

Move-in schedule

Marshaling Yard /Materials Handling

Empty Containers

Clean Floor Policy

Move-out info

Shipping

Using the official freight forwarder

Not using the official freight forwarder

Advanced Warehouse

Outbound

Order Equipment & Services

What’s Included in Booth Package

On-site Assistance & Contractors

Booth Decoration

Tech Rentals / A/V

Electrical / Rigging

Insurance

Facility Services

F&B

Tent Rentals

Rules & Regulation

Fire Regulation

Safety & Security

EMPTY CONTAINERS

“Empty” container labels will be available at the Service Centre during move-in. It is the responsibility of the exhibitor or representative to COMPLETE and AFFIX these labels to the containers. All “empty” containers are inaccessible until the end of the Event when containers are returned to booths in no particular order. Empty crate return takes approximately 4 to 5 hours for completion.

Superior Show Services assumes no responsibility for:•Improper information on labels•Valuables stored in containers marked with “empty” labels

All crates in all buildings and structures must be labeled “EMPTY” for removal by 3:00 pm, Wednesday, July 5, 2017. Crates not labeled “EMPTY” at this time will be removed regardless of status.

Page 20: 2017 Exhibitor Service Kit · FutureFarm Canada Expo has negotiated a rate for exhibitors with a static (non motorized vehicle/equipment displays). Please refer to the insurance coverage

Show Info

Schedule at a Glance

Checklist of Deadlines

General Information

Booth Design

EAC

Insurance

Guidelines

Booth Integrity

Engineering Certification

Outdoor Temporary Structures

Work Site Safety

Move in & Move out

Move-in info

Move-in schedule

Marshaling Yard /Materials Handling

Empty Containers

Clean Floor Policy

Move-out info

Shipping

Using the official freight forwarder

Not using the official freight forwarder

Advanced Warehouse

Outbound

Order Equipment & Services

What’s Included in Booth Package

On-site Assistance & Contractors

Booth Decoration

Tech Rentals / A/V

Electrical / Rigging

Insurance

Facility Services

F&B

Tent Rentals

Rules & Regulation

Fire Regulation

Safety & Security

CLEAN FLOOR POLICY

FINAL INSTALLATION MUST BE COMPLETED BY 3:00 PM ON WEDNESDAY, JULY 5, 2017

All cardboard, fiber cases and access storage items must be labeled and ready for removal by 3:00 pm, Wednesday, July 5, 2017 in all buildings. All aisles must be 100% clean of product, ladders, gang boxes, or any other items that may impede the final aisle clean up and installation of aisle carpet by this time.

Labour and equipment charges will apply if this policy is not met.

Page 21: 2017 Exhibitor Service Kit · FutureFarm Canada Expo has negotiated a rate for exhibitors with a static (non motorized vehicle/equipment displays). Please refer to the insurance coverage

Show Info

Schedule at a Glance

Checklist of Deadlines

General Information

Booth Design

EAC

Insurance

Guidelines

Booth Integrity

Engineering Certification

Outdoor Temporary Structures

Work Site Safety

Move in & Move out

Move-in info

Move-in schedule

Marshaling Yard /Materials Handling

Empty Containers

Clean Floor Policy

Move-out info

Shipping

Using the official freight forwarder

Not using the official freight forwarder

Advanced Warehouse

Outbound

Order Equipment & Services

What’s Included in Booth Package

On-site Assistance & Contractors

Booth Decoration

Tech Rentals / A/V

Electrical / Rigging

Insurance

Facility Services

F&B

Tent Rentals

Rules & Regulation

Fire Regulation

Safety & Security

MOVE-OUT

Exhibitor Move-Out ScheduleThe Show officially closes at 4:00 pm on Saturday, July 8, 2017. For the safety of our visitors, we ask that exhibitors wait for 30 minutes after the Show closes before beginning to tear down their exhibit to allow time for the aisle carpet (if applicable) to be removed. No dismantling, removal or packing of exhibits is permitted before this time.

IndoorIndoor exhibitor material must be cleared by 2:00 pm, Sunday, July 9, 2017. Exhibitor material not cleared by the time designated will be removed at the expense of the exhibitorAs a safety precaution, no one under the age of 16 years is allowed in the exhibit area during move-in and move-out.

OutdoorOutdoor exhibitor material must be cleared by 2:00 pm, Monday, July 10, 2017. Exhibitor material not cleared by the time designated will be removed at the expense of the exhibitor. Please refer to move out schedule for details on when your dismantling must be complete.Outdoor Roadway Exhibits and Last Minute ExhibitsAny booth’s/exhibits/displays that are on the roadway must be cleared by 5:00pm on Saturday July 8, 2017.

As a safety precaution, no one under the age of 16 years is allowed in the exhibit area during move-in, Show days and move-out.

If you require special outbound move out help – please fill out the Outbound Move-out Quesionaire

ImportantEvent Management urges exhibitors to remove valuables, small cartons and open cases of products from the show area immediately after the close of the Show. While Event Management will take all the reasonable security measures to safeguard exhibits, it assumes no responsibility for loss of, damage to, or theft of property of exhibitors howsoever caused.

Targeted Empty Return

Indoor Crate Return On July 8, 2017 cardboard boxes and fiber case estimated return will commence between 4:00pm & 6:00pm

Outdoor Crate Return On July 8, 2017 Empty crate case estimated return will commence between 4:00pm & 10:00pm.

MOVE-OUT REQUIREMENTS DOWNLOAD FORM

Page 22: 2017 Exhibitor Service Kit · FutureFarm Canada Expo has negotiated a rate for exhibitors with a static (non motorized vehicle/equipment displays). Please refer to the insurance coverage

Show Info

Schedule at a Glance

Checklist of Deadlines

General Information

Booth Design

EAC

Insurance

Guidelines

Booth Integrity

Engineering Certification

Outdoor Temporary Structures

Work Site Safety

Move in & Move out

Move-in info

Move-in schedule

Marshaling Yard /Materials Handling

Empty Containers

Clean Floor Policy

Move-out info

Shipping

Using the official freight forwarder

Not using the official freight forwarder

Advanced Warehouse

Outbound

Order Equipment & Services

What’s Included in Booth Package

On-site Assistance & Contractors

Booth Decoration

Tech Rentals / A/V

Electrical / Rigging

Insurance

Facility Services

F&B

Tent Rentals

Rules & Regulation

Fire Regulation

Safety & Security

GETTING YOUR MATERIAL TO THE SHOW

Information and recommendations on how to ship your materials to the show

When shipping your booth materials to the Show you have two options:

OPTION 1 (recommended)BLP Global Show Logistics (FutureFarm Canada Expo Official Shipping Logistics Contractor)We strongly recommend using our official freight forwarder, customs logistics provider show carrier and advance receiving warehouse contractor.Benefits:•Your freight will be moved into the building in advance of general freight•Avoid offloading wait times•Just show up! You will have more time for display set up because your freight will be placed in your booth before scheduled move-in begins•BLP Global Show Logistics is reachable by phone or email 24 hours a day 7 days a week•Free storage 30 days prior to Show move-in•Representative on Show site during ALL move-in hours, Show hours, and move-out hours

BLP Global Show Logistics or one of their agents can arrange to pick up from your door, deliver to Event site and return to your door. If you wish to utilize this service, please complete the BLP Logistics order form and either fax or email it to (902) 703-0112 or [email protected] or [email protected]

OPTION 2Alternate Shipping CompanyAn alternate contractor of your choice to send your materials to the advanced warehouse or directly to show.For exhibitors using an alternate carrier for shipping and customs, please refer to the In-bound Freight Target Schedule for the time your carrier has been assigned for unloading. Shipments will only be accepted during your designated time slot.Please note: During the FutureFarm Canada Expo, deliveries to your outdoor booth (other than Facility Catering) must be made prior to daily show opening or after daily show closing. Event Management also requires notification of these activitiesby contacting [email protected].

Outdoor Move-in Schedule available in June 2017

BLP SHIPPING INSTRUCTIONSDOWNLOAD FORM

BLP SHIPPING ORDERDOWNLOAD FORM

INDOOR MOVE-IN SCHEDULE

Page 23: 2017 Exhibitor Service Kit · FutureFarm Canada Expo has negotiated a rate for exhibitors with a static (non motorized vehicle/equipment displays). Please refer to the insurance coverage

Show Info

Schedule at a Glance

Checklist of Deadlines

General Information

Booth Design

EAC

Insurance

Guidelines

Booth Integrity

Engineering Certification

Outdoor Temporary Structures

Work Site Safety

Move in & Move out

Move-in info

Move-in schedule

Marshaling Yard /Materials Handling

Empty Containers

Clean Floor Policy

Move-out info

Shipping

Using the official freight forwarder

Not using the official freight forwarder

Advanced Warehouse

Outbound

Order Equipment & Services

What’s Included in Booth Package

On-site Assistance & Contractors

Booth Decoration

Tech Rentals / A/V

Electrical / Rigging

Insurance

Facility Services

F&B

Tent Rentals

Rules & Regulation

Fire Regulation

Safety & Security

SHIPPING WITH BLP GLOBAL LOGISTICS

Shipping Within Canada

BLP Global Show Logistics offers domestic freight consolidation for all Canadian Exhibitors. For those exhibitors who utilize BLP Global Show Logistics on direct inbound moves to the Event, BLP Global Show Logistics will provide up to 30 days free storage prior to move-in.

BLP Global Show Logistics or one of their agents can arrange to pick up from your door, deliver to Event site and return to your door. If you wish to utilize this service, please complete the BLP Logistics order form and either fax or email it to (902) 703-0112 or [email protected] or [email protected]

Shipped Materials to Arrive in Calgary Deadlines:

Domestic Pickup Date Deadlines:

Truck Freight to cross the Border no later than: June 26, 2017

Airfreight arrival Calgary Airport: June 23, 2017

Ocean freight to CFS Calgary: June 16, 2017

Deadline to pickup materials from

Vancouver area: June 26, 2017

Deadline to pickup materials from Toronto

area: June 23, 2017

BLP SHIPPING INSTRUCTIONSDOWNLOAD FORM

BLP SHIPPING ORDERDOWNLOAD FORM

Page 24: 2017 Exhibitor Service Kit · FutureFarm Canada Expo has negotiated a rate for exhibitors with a static (non motorized vehicle/equipment displays). Please refer to the insurance coverage

Show Info

Schedule at a Glance

Checklist of Deadlines

General Information

Booth Design

EAC

Insurance

Guidelines

Booth Integrity

Engineering Certification

Outdoor Temporary Structures

Work Site Safety

Move in & Move out

Move-in info

Move-in schedule

Marshaling Yard /Materials Handling

Empty Containers

Clean Floor Policy

Move-out info

Shipping

Using the official freight forwarder

Not using the official freight forwarder

Advanced Warehouse

Outbound

Order Equipment & Services

What’s Included in Booth Package

On-site Assistance & Contractors

Booth Decoration

Tech Rentals / A/V

Electrical / Rigging

Insurance

Facility Services

F&B

Tent Rentals

Rules & Regulation

Fire Regulation

Safety & Security

SHIPPING WITH BLP GLOBAL LOGISTICS

Shipping From Outside Canada

BLP Global Show Logistics and its network of worldwide offices and agents can arrange for the shipment of your materials from any point worldwide to Calgary and return for this show.

For those exhibitors who utilize BLP Global Show Logistics on direct inbound moves to the Event, BLP Global Show Logistics will provide up to 30 days free storage prior to move-in.

For more information on out of country shipments and/or to use BLP Global Show Logistics please refer to the BLP Global Show Logistics shipping instructions

Customs Clearance

•For Exhibit materials being shipped from outside of Canada, BLP Global Show Logistics will assist you with the customs clearance of all shipments and coordinating delivery to show site.•BLP Global Show Logistics will be on site from the first day of move in to the last day of move out and are available for consultation and assistance. •BLP Global Show Logistics will contact all exhibitors who imported goods through their services during the show regarding the disposal of the imported goods at the end of the show.In order to facilitate Customs clearance, we ask that you schedule your goods to arrive in Calgary no later than the following dates:

BLP Global Show Logistics or one of their agents can arrange to pick up from your door, deliver to Event site and return to your door. If you wish to utilize this service, please complete the BLP Logistics order form and either fax or email it to (902) 703-0112 or [email protected] or [email protected]

BLP SHIPPING INSTRUCTIONSDOWNLOAD FORM

BLP SHIPPING ORDERDOWNLOAD FORM

Page 25: 2017 Exhibitor Service Kit · FutureFarm Canada Expo has negotiated a rate for exhibitors with a static (non motorized vehicle/equipment displays). Please refer to the insurance coverage

Show Info

Schedule at a Glance

Checklist of Deadlines

General Information

Booth Design

EAC

Insurance

Guidelines

Booth Integrity

Engineering Certification

Outdoor Temporary Structures

Work Site Safety

Move in & Move out

Move-in info

Move-in schedule

Marshaling Yard /Materials Handling

Empty Containers

Clean Floor Policy

Move-out info

Shipping

Using the official freight forwarder

Not using the official freight forwarder

Advanced Warehouse

Outbound

Order Equipment & Services

What’s Included in Booth Package

On-site Assistance & Contractors

Booth Decoration

Tech Rentals / A/V

Electrical / Rigging

Insurance

Facility Services

F&B

Tent Rentals

Rules & Regulation

Fire Regulation

Safety & Security

DIRECT TO SHOW SHIPMENTS (USING YOUR PREFERRED COURIER)

Exhibitors shipping packages to Olds College directly through couriers must send these shipments to the Olds College during the time of scheduled move-in. Please refer to the Freight Schedule for specific exhibitor move-in times. Olds College will not accept advance shipments.

Make out your bill of lading and consign as follows:

INDOOR Exhibitors

FutureFarm Canada Expo 2017Booth NumberIndoor Ralph Klein CentreOlds College4500 50 StreetOlds, AB T4H 1R6

OUTDOOR Exhibitors

FutureFarm Canada Expo 2017Booth NumberOutdoor South CampusOlds College 4500 50 StreetOlds, AB T4H 1R6

All inbound shipments must be prepaid, labeled and accompanied with a bill of lading. Please remember your company is the shipper and the consignee.All inbound shipments consigned to FutureFarm Canada Expo must move with complete third party billing instructions or as a prepaid shipment, as neither the material handlers nor the exhibit facility will accept collect shipments.

For International or trans-border shipments notify on arrival: BLP Global Show Logistics – Tele (902) 676-2421. Fax (902) 708-0112

Page 26: 2017 Exhibitor Service Kit · FutureFarm Canada Expo has negotiated a rate for exhibitors with a static (non motorized vehicle/equipment displays). Please refer to the insurance coverage

Show Info

Schedule at a Glance

Checklist of Deadlines

General Information

Booth Design

EAC

Insurance

Guidelines

Booth Integrity

Engineering Certification

Outdoor Temporary Structures

Work Site Safety

Move in & Move out

Move-in info

Move-in schedule

Marshaling Yard /Materials Handling

Empty Containers

Clean Floor Policy

Move-out info

Shipping

Using the official freight forwarder

Not using the official freight forwarder

Advanced Warehouse

Outbound

Order Equipment & Services

What’s Included in Booth Package

On-site Assistance & Contractors

Booth Decoration

Tech Rentals / A/V

Electrical / Rigging

Insurance

Facility Services

F&B

Tent Rentals

Rules & Regulation

Fire Regulation

Safety & Security

ADVANCE WAREHOUSE

Shipments to BLP Global Show Logistics warehouse will be accepted and stored up to four weeks prior to the show move-in and delivered to the show site.

For Rates and More Information on Shipping with BLP Global Show Logistics – click on below button:

Make out the bill of lading and consign as follows:

Name of Exhibiting CompanyFutureFarm Canada Expo 2017[Booth Number]BLP Global Show Logistics.C/O BJ Exhibits Bay 25 47 Aero Drive NECalgary, AB, Canada T2E 8Z9

Advance Warehouse Deadlines:

First Receiving date: Last Receiving date:

May 29, 2017 June 29, 2017 (12:00 pm)

BLP SHIPPING INSTRUCTIONSDOWNLOAD FORM

BLP SHIPPING ORDERDOWNLOAD FORM

Page 27: 2017 Exhibitor Service Kit · FutureFarm Canada Expo has negotiated a rate for exhibitors with a static (non motorized vehicle/equipment displays). Please refer to the insurance coverage

Show Info

Schedule at a Glance

Checklist of Deadlines

General Information

Booth Design

EAC

Insurance

Guidelines

Booth Integrity

Engineering Certification

Outdoor Temporary Structures

Work Site Safety

Move in & Move out

Move-in info

Move-in schedule

Marshaling Yard /Materials Handling

Empty Containers

Clean Floor Policy

Move-out info

Shipping

Using the official freight forwarder

Not using the official freight forwarder

Advanced Warehouse

Outbound

Order Equipment & Services

What’s Included in Booth Package

On-site Assistance & Contractors

Booth Decoration

Tech Rentals / A/V

Electrical / Rigging

Insurance

Facility Services

F&B

Tent Rentals

Rules & Regulation

Fire Regulation

Safety & Security

OUTBOUND SHIPMENTS

Using BLP Global Show Logistics

Exhibitors using BLP Global Show Logistics for the return shipment of their materials must pack and label all goods. Please leave the goods in your booth space and BLP Global Show Logistics staff will ensure that they are removed from show site.

Using an Alternate Preferred Courier

Exhibitors using a preferred courier for the return shipment of their materials must pack and label all goods. Please ensure that the selected courier picks up your good within the outbound shipping times. Any and all materials left behind will be forced off the exhibition floor at the expense of the exhibitor.

Shipping within Canada

BLP Global Show Logistics will provide the exhibitor with outbound shipping labels. It is the exhibitor’s responsibility to ensure that the goods are packed and labeled. Previous shipping labels must be removed. BLP Global Show Logistics accepts no responsibility for misdirected shipments due to old shipping labels.

Shipping outside Canada

BLP Global Show Logistics will prepare all required documentation for the export of your goods from Canada. BLP Global Show Logistics must be notified if you require U.S. Customs clearance by a specific broker. Any goods that remain in Canada that were entered under the temporary importation regulations will be entered on a consumption entry and the exhibitor is responsible for all duties and taxes assessed by Canada Customs.

Under no circumstances are any goods that were entered into Canada under the provisions of the temporary importation regulations to be removed from the exhibition site without the permission of our company. Any and all goods removed without permission will be subject to full duties and taxes.Special note to U.S. Exhibitors

The FCC and FDA regulates the importation or re-importation of items which emit radio frequencies (televisions, radios, computers, communications equipment). An FCC & FDA form must be completed in order for these items to be re-imported into the United States. Our representatives will determine whether you require these forms prior to the exportation of your goods from show site and will assist you in the completion of same.Any items made of textiles will require a Textile Declaration to allow the goods to be re-imported into the United States. Our representatives will determine whether you require this form and will assist you in the completion of same.

Page 28: 2017 Exhibitor Service Kit · FutureFarm Canada Expo has negotiated a rate for exhibitors with a static (non motorized vehicle/equipment displays). Please refer to the insurance coverage

Show Info

Schedule at a Glance

Checklist of Deadlines

General Information

Booth Design

EAC

Insurance

Guidelines

Booth Integrity

Engineering Certification

Outdoor Temporary Structures

Work Site Safety

Move in & Move out

Move-in info

Move-in schedule

Marshaling Yard /Materials Handling

Empty Containers

Clean Floor Policy

Move-out info

Shipping

Using the official freight forwarder

Not using the official freight forwarder

Advanced Warehouse

Outbound

Order Equipment & Services

What’s Included in Booth Package

On-site Assistance & Contractors

Booth Decoration

Tech Rentals / A/V

Electrical / Rigging

Insurance

Facility Services

F&B

Tent Rentals

Rules & Regulation

Fire Regulation

Safety & Security

WHAT’S INCLUDED WITH INDOOR EXHIBIT SPACE COST

Indoor Exhibitors

Equipment & services included

The basic exhibitor’s package includes the following items: Floor space, Draped display booth, 1 – 1500 watt

electrical outlet, Basic on-site materials handling, 24-hour roaming security, Website Listing.

Please refer to your signed Exhibitor Contract for details pertaining to your specific package.

Equipment & services not included

The following are examples of items not included in the exhibitor’s package: Additional booth furnishings (Tables,

Chairs), Advance receiving, Special in-booth handling, Exhibitor signage/ Custom graphics, In-booth security,

Liability insurance, Telephone lines and units, Booth décor such as plants, Audio visual equipment rentals,

Computer rentals, Shipping & customs brokerage, Customized booth design, Sponsorship or advertising, dedicated

Internet connections.

Outdoor Exhibitors

Equipment & services included

The basic exhibitor’s package includes the following items: Floor space, Basic on-site materials handling, 24-hour

roaming security, Website Listing.

Please refer to your signed Exhibitor Contract for details pertaining to your specific package.

Equipment & services not included

The following are examples of items not included in the exhibitor’s package: Additional booth furnishings (Tables,

Chairs), Advance receiving, Special in-booth handling, Exhibitor signage/ Custom graphics, In-booth security,

Liability insurance, Electricity, Telephone lines and units, Booth décor such as plants, Audio visual equipment

rentals, Computer rentals, Shipping & customs brokerage, Customized booth design, Sponsorship or advertising,

dedicated Internet

Page 29: 2017 Exhibitor Service Kit · FutureFarm Canada Expo has negotiated a rate for exhibitors with a static (non motorized vehicle/equipment displays). Please refer to the insurance coverage

Show Info

Schedule at a Glance

Checklist of Deadlines

General Information

Booth Design

EAC

Insurance

Guidelines

Booth Integrity

Engineering Certification

Outdoor Temporary Structures

Work Site Safety

Move in & Move out

Move-in info

Move-in schedule

Marshaling Yard /Materials Handling

Empty Containers

Clean Floor Policy

Move-out info

Shipping

Using the official freight forwarder

Not using the official freight forwarder

Advanced Warehouse

Outbound

Order Equipment & Services

What’s Included in Booth Package

On-site Assistance & Contractors

Booth Decoration

Tech Rentals / A/V

Electrical / Rigging

Insurance

Facility Services

F&B

Tent Rentals

Rules & Regulation

Fire Regulation

Safety & Security

ON-SITE ASSISTANCE & CONTRACTORS

Event management Show Office

Event Management will maintain a Show Office in side the Ralph Klein Centre for any questions or assistance you may need. To contact Event Management prior to the Show send emails to [email protected].

Service contractors

Service contractors will have service personnel on-site during move-in, Show hours and move-out.Include:Information about service/equipmentOrder forms for all equipment & servicesContact information for each contractor/service

Quick list of suppliers:- Booth Decoration: Superior Show Services- Material handling: Superior Show Services and Olds College- Electrical: Superior Show Services- Catering: Chartwells- Rigging: Superior Show Services- Security: Olds College- A/V / Tech Rentals: CGY Technology Rentals- Shipping: BLP Global Logistics

Page 30: 2017 Exhibitor Service Kit · FutureFarm Canada Expo has negotiated a rate for exhibitors with a static (non motorized vehicle/equipment displays). Please refer to the insurance coverage

Show Info

Schedule at a Glance

Checklist of Deadlines

General Information

Booth Design

EAC

Insurance

Guidelines

Booth Integrity

Engineering Certification

Outdoor Temporary Structures

Work Site Safety

Move in & Move out

Move-in info

Move-in schedule

Marshaling Yard /Materials Handling

Empty Containers

Clean Floor Policy

Move-out info

Shipping

Using the official freight forwarder

Not using the official freight forwarder

Advanced Warehouse

Outbound

Order Equipment & Services

What’s Included in Booth Package

On-site Assistance & Contractors

Booth Decoration

Tech Rentals / A/V

Electrical / Rigging

Insurance

Facility Services

F&B

Tent Rentals

Rules & Regulation

Fire Regulation

Safety & Security

BOOTH DECORATION

Superior Show Services is the official Show decorator, responsible for:

Furnishings & Specialty FurnishingsCarpet & Under paddingHard wall Show SpecialsOutdoor Tents and AccessoriesRental Exhibits & AccessoriesSigns & Banners (printing)Plants & FlowersLabor ServicesBooth CleaningMaterials HandlingOutdoor ElectricityTent Rentals

Contact

Superior Show ServicesTel: (780) 992-0404Fax: (780) 992-0406Toll Free: (888) 417-4449E-mail: [email protected]

DOWNLOAD FORM

Page 31: 2017 Exhibitor Service Kit · FutureFarm Canada Expo has negotiated a rate for exhibitors with a static (non motorized vehicle/equipment displays). Please refer to the insurance coverage

Show Info

Schedule at a Glance

Checklist of Deadlines

General Information

Booth Design

EAC

Insurance

Guidelines

Booth Integrity

Engineering Certification

Outdoor Temporary Structures

Work Site Safety

Move in & Move out

Move-in info

Move-in schedule

Marshaling Yard /Materials Handling

Empty Containers

Clean Floor Policy

Move-out info

Shipping

Using the official freight forwarder

Not using the official freight forwarder

Advanced Warehouse

Outbound

Order Equipment & Services

What’s Included in Booth Package

On-site Assistance & Contractors

Booth Decoration

Tech Rentals / A/V

Electrical / Rigging

Insurance

Facility Services

F&B

Tent Rentals

Rules & Regulation

Fire Regulation

Safety & Security

A/V

Computer & TV/Monitor Rentals

Calgary Technology Rentals offers AV Equipment products to enhance your booth. Rental equipment includes TV, TV Stand, Computer Hardware, Projectors etc. For a full list of products and rental prices click on the button below. To ensure product availability order by June 1, 2017.

Contact:Frank JaegerCalgary Technology RentalsTel: (403) 567-0680Email: [email protected]

DOWNLOAD FORM

Page 32: 2017 Exhibitor Service Kit · FutureFarm Canada Expo has negotiated a rate for exhibitors with a static (non motorized vehicle/equipment displays). Please refer to the insurance coverage

Show Info

Schedule at a Glance

Checklist of Deadlines

General Information

Booth Design

EAC

Insurance

Guidelines

Booth Integrity

Engineering Certification

Outdoor Temporary Structures

Work Site Safety

Move in & Move out

Move-in info

Move-in schedule

Marshaling Yard /Materials Handling

Empty Containers

Clean Floor Policy

Move-out info

Shipping

Using the official freight forwarder

Not using the official freight forwarder

Advanced Warehouse

Outbound

Order Equipment & Services

What’s Included in Booth Package

On-site Assistance & Contractors

Booth Decoration

Tech Rentals / A/V

Electrical / Rigging

Insurance

Facility Services

F&B

Tent Rentals

Rules & Regulation

Fire Regulation

Safety & Security

ELECTRICAL SERVICES

Exhibitors requiring additional electrical power must obtain these services from Superior Show Services.

Electrical equipment approval

All electrical connections, installations, assemblies, motors or any electrical operating gear must be CSA, or Electrical SafetyAuthority approved. It is, therefore, the responsibility of each exhibitor to ensure that all electrical equipment in, on, orabout his booth comply with the regulations. This includes electrical merchandise as well as lighting and display equipment.

Superior Show ServicesTel: (780) 992-0404Fax: (780) 992-0406Toll Free: (888) 417-4449E-mail: [email protected]

DOWNLOAD FORM

Page 33: 2017 Exhibitor Service Kit · FutureFarm Canada Expo has negotiated a rate for exhibitors with a static (non motorized vehicle/equipment displays). Please refer to the insurance coverage

Show Info

Schedule at a Glance

Checklist of Deadlines

General Information

Booth Design

EAC

Insurance

Guidelines

Booth Integrity

Engineering Certification

Outdoor Temporary Structures

Work Site Safety

Move in & Move out

Move-in info

Move-in schedule

Marshaling Yard /Materials Handling

Empty Containers

Clean Floor Policy

Move-out info

Shipping

Using the official freight forwarder

Not using the official freight forwarder

Advanced Warehouse

Outbound

Order Equipment & Services

What’s Included in Booth Package

On-site Assistance & Contractors

Booth Decoration

Tech Rentals / A/V

Electrical / Rigging

Insurance

Facility Services

F&B

Tent Rentals

Rules & Regulation

Fire Regulation

Safety & Security

EXHIBITOR LIABILITY INSURANCE

Event Management, Event Sponsors, Show Contractors, nor Olds College are responsible for injury to persons, loss or damage to products, exhibits, equipment, or decorations by fire, accident, theft, or any other cause while in or out the Event buildings or their environments. The exhibitor shall obtain and maintain at his own expense during the period commencing on the first move-in date and terminating on the last move-out date, a policy of insurance. The policy of insurance shall name FutureFarm Canada Expo and dmg :: events as loss insured and insure the exhibitor against all claims of any kind arising from or in any way connected with the exhibitor’s presence or operations at the Show. The policy shall provide coverage of at least $2,000,000 for each separate occurrence.

There are two (2) ways to arrange the required insurance:

OPTION 1: SINGLE EVENT INSURANCE (recommended)

Purchase insurance coverage from exhibitorinsurance.com’s convenient insurance program for exhibitors.

FutureFarm Canada Expo has negotiated a rate for exhibitors with a static (non motorized vehicle/equipment displays. Please refer to the insurance coverage offered by exhibitorinsurance.com.

Insurance is required at time of booking space.

Note – if you have any motorized equipment/vehicles or live animals you must supply your own insurance – See option 2

Your understanding and compliance with this requirement, is greatly appreciated and we thank you for your effort in ensuring the well being of everyone.

DOWNLOAD FORM

Page 34: 2017 Exhibitor Service Kit · FutureFarm Canada Expo has negotiated a rate for exhibitors with a static (non motorized vehicle/equipment displays). Please refer to the insurance coverage

Show Info

Schedule at a Glance

Checklist of Deadlines

General Information

Booth Design

EAC

Insurance

Guidelines

Booth Integrity

Engineering Certification

Outdoor Temporary Structures

Work Site Safety

Move in & Move out

Move-in info

Move-in schedule

Marshaling Yard /Materials Handling

Empty Containers

Clean Floor Policy

Move-out info

Shipping

Using the official freight forwarder

Not using the official freight forwarder

Advanced Warehouse

Outbound

Order Equipment & Services

What’s Included in Booth Package

On-site Assistance & Contractors

Booth Decoration

Tech Rentals / A/V

Electrical / Rigging

Insurance

Facility Services

F&B

Tent Rentals

Rules & Regulation

Fire Regulation

Safety & Security

EXHIBITOR LIABILITY INSURANCE

OPTION 2: USE YOUR OWN INSURANCE

Contact your insurance representative to confirm your liability insurance coverage meets the above requirements and request a Certificate of Insurance with the following requirements below. Please use our simple certificate of insurance request form to obtain this certificate from your insurance company.

•dmg :: events (Canada) Inc. and Olds College listed as an additional insured.•Show name, dates of the show: July 1 – 10, 2017 (includes move in and out dates)•Comprehensive General Liability of $2,000,000 (for non demonstration - static displays)•Comprehensive General Liability of $5,000,000 per incident (for exhibitors with motorized equipment/vehicles and/or live animals)•Bodily Injury and Property Damage Liability subject to a maximum $1,000 Deductible.•Products and Completed Operations Liability•Contingent Employers Liability•Broad form Property Damage•Cross Liability clause•Severability of Interest ClauseYour understanding and compliance with this requirement, is greatly appreciated and we thank you for your effort in ensuring the well being of everyone.

Please send the Certificate of Insurance to Show Management [email protected] is required at time of booking space.

Your understanding and compliance with this requirement, is greatly appreciated and we thank you for your effort in ensuring the well being of everyone.

DOWNLOAD FORM

Page 35: 2017 Exhibitor Service Kit · FutureFarm Canada Expo has negotiated a rate for exhibitors with a static (non motorized vehicle/equipment displays). Please refer to the insurance coverage

Show Info

Schedule at a Glance

Checklist of Deadlines

General Information

Booth Design

EAC

Insurance

Guidelines

Booth Integrity

Engineering Certification

Outdoor Temporary Structures

Work Site Safety

Move in & Move out

Move-in info

Move-in schedule

Marshaling Yard /Materials Handling

Empty Containers

Clean Floor Policy

Move-out info

Shipping

Using the official freight forwarder

Not using the official freight forwarder

Advanced Warehouse

Outbound

Order Equipment & Services

What’s Included in Booth Package

On-site Assistance & Contractors

Booth Decoration

Tech Rentals / A/V

Electrical / Rigging

Insurance

Facility Services

F&B

Tent Rentals

Rules & Regulation

Fire Regulation

Safety & Security

FACILITY SERVICES (OLDS COLLEGE)

Business Centre

Contact:

Exhibit Order Desk, Event ServicesOlds College

Kerry T. MoynihanDirector, Guest ExperienceOlds College4500 50th StreetOlds, AlbertaT4H 1R6T 403.556.4762C 403.559.6477F 403.556.4710

Page 36: 2017 Exhibitor Service Kit · FutureFarm Canada Expo has negotiated a rate for exhibitors with a static (non motorized vehicle/equipment displays). Please refer to the insurance coverage

Show Info

Schedule at a Glance

Checklist of Deadlines

General Information

Booth Design

EAC

Insurance

Guidelines

Booth Integrity

Engineering Certification

Outdoor Temporary Structures

Work Site Safety

Move in & Move out

Move-in info

Move-in schedule

Marshaling Yard /Materials Handling

Empty Containers

Clean Floor Policy

Move-out info

Shipping

Using the official freight forwarder

Not using the official freight forwarder

Advanced Warehouse

Outbound

Order Equipment & Services

What’s Included in Booth Package

On-site Assistance & Contractors

Booth Decoration

Tech Rentals / A/V

Electrical / Rigging

Insurance

Facility Services

F&B

Tent Rentals

Rules & Regulation

Fire Regulation

Safety & Security

FOOD & BEVERAGE SERVICES

All arrangements for the serving of food and/or beverage must be made through Chartwells at Olds College because they have exclusive rights to the provision of food and beverage. Under no circumstances will popcorn or peanuts-in-the-shell be allowed in any indoor exhibit space. Other snacks and beverage items intended for giveaway must be approved by event management prior to Event time. If you wish to take advantage of catering for in-booth service or inquire about other on-site hospitality/reception opportunities, please contact the food and beverage department.

Alcoholic BeveragesOlds College has issued a format for hosting alcoholic beverages at FutureFarm Canada Expo. Please make sure you review the new guidelines and are familiar with the changes.Alcoholic beverages cannot be offered during the Show without prior approval from the Alberta Gaming & Liquor Commission and Olds College. If your plans included the service of alcoholic beverages from your booth location, all arrangements must be made through Chartwells at Olds College.Non-Alcoholic BeveragesExhibitors wishing to bring and provide visitors with complimentary non-alcoholic refreshments are required to notify event management. All other beverages must be purchased through Chartwells at Olds College.

Outdoor BBQsOutdoor exhibitors are permitted to provide barbequed food services for attendees. Exhibitors participating in the on-site BBQ are required to inform the event management of their intent, and to comply with all the town of Olds & Provincial Health Authority special event guidelines. Exhibitors can choose to bring their own supplies and do their own cooking as longas a professional outside catering company does not execute the service and a menu is provided for approval. Exhibitors can also choose to purchase the necessary products from Calgary Stampede Food & Beverage Department to cook their own BBQ, or can make arrangements to have Calgary Stampede cook and serve the BBQ. Exhibitors providing a BBQ must fill out the Exhibitor Concession Agreement and fax it back to Calgary Stampede Food & Beverage.

Contact

Shannon BuckleFood Service DirectorChartwells, Olds College [email protected]

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Page 37: 2017 Exhibitor Service Kit · FutureFarm Canada Expo has negotiated a rate for exhibitors with a static (non motorized vehicle/equipment displays). Please refer to the insurance coverage

Show Info

Schedule at a Glance

Checklist of Deadlines

General Information

Booth Design

EAC

Insurance

Guidelines

Booth Integrity

Engineering Certification

Outdoor Temporary Structures

Work Site Safety

Move in & Move out

Move-in info

Move-in schedule

Marshaling Yard /Materials Handling

Empty Containers

Clean Floor Policy

Move-out info

Shipping

Using the official freight forwarder

Not using the official freight forwarder

Advanced Warehouse

Outbound

Order Equipment & Services

What’s Included in Booth Package

On-site Assistance & Contractors

Booth Decoration

Tech Rentals / A/V

Electrical / Rigging

Insurance

Facility Services

F&B

Tent Rentals

Rules & Regulation

Fire Regulation

Safety & Security

TENT RENTALS

Superior Show Services has a wide range ands sizes of tents and accessories

Superior Show ServicesTel: (780) 992-0404Fax: (780) 992-0406Toll Free: (888) 417-4449E-mail: [email protected]

Outdoor Structures, Temporary Buildings, Tents and/or Canopies permits The installation of a temporary structure or tent on Olds College property that is greater than 10’ x 10’ (3m x 3M) requires a Building Permit and approval from Event Management. Any structure supplied by the “preferred” tent supplier will be pre-approved for the building permit.

Regulations & requirements

Event Management will apply for the Building Permit to cover the entire Show. If you choose to utilize the services of a tent company other than “Superior Show Services” or if you plan to bring your own temporary structure, it is your responsibility to meet all of the regulations and requirements so that your structure can be included in the overall Permit covering this Show. You are required to submit the following information to Event Management immediately or by May 25, 2017:•a completed Outdoor Structure / Tent Permit•a structural print of the temporary structure •an engineer stamped print stating the structure has been erected according to manufacturer’s/consultants specifications. This is required once the structure has been erected onsite. This print must be presented to the Show Office located in the Ralph Klein Centre Building between July 1 - 5, 2017 or emailed directly to Denver Colvin with Event Management at [email protected] will not be allowed to erect tents without complying with all of the above stated guidelines.

Outdoor Temporary Structure / Tent PermitIf you have questions regarding these guidelines, please contact Event Management immediately at [email protected].

DOWNLOAD FORM

OUTDOOR STRUCTURE / TENT PERMIT DOWNLOAD FORM

Page 38: 2017 Exhibitor Service Kit · FutureFarm Canada Expo has negotiated a rate for exhibitors with a static (non motorized vehicle/equipment displays). Please refer to the insurance coverage

Show Info

Schedule at a Glance

Checklist of Deadlines

General Information

Booth Design

EAC

Insurance

Guidelines

Booth Integrity

Engineering Certification

Outdoor Temporary Structures

Work Site Safety

Move in & Move out

Move-in info

Move-in schedule

Marshaling Yard /Materials Handling

Empty Containers

Clean Floor Policy

Move-out info

Shipping

Using the official freight forwarder

Not using the official freight forwarder

Advanced Warehouse

Outbound

Order Equipment & Services

What’s Included in Booth Package

On-site Assistance & Contractors

Booth Decoration

Tech Rentals / A/V

Electrical / Rigging

Insurance

Facility Services

F&B

Tent Rentals

Rules & Regulation

Fire Regulation

Safety & Security

SHOW RULES AND REGULATIONS

Floor CoveringEvent Management attaches the utmost importance to the appearance of the Show. Carpet or suitable floor covering is required in all indoor booths. Basic floor covering is included in your Exhibitor Contract. To order specialty carpet, order through the ‘Book Services’ Section with Superior Show Services.

Exhibitor Liability InsuranceEvent Management, Event Sponsors, Show Contractors, nor Olds College are responsible for injury to persons, loss or damage to products, exhibits, equipment, or decorations by fire, accident, theft, or any other cause while in the Event buildings or their environments. All exhibitors are required to have Exhibitor Insurance. For more information on insurance, refer to the ‘Book Services’ Section.Damage to PropertyDamage to the facility (Olds College) caused by an exhibitor will be paid for by that exhibitor. Do not paint, tape, nail, screw, drill or tack anything to the walls, columns, floor or ceiling of the building, adjoining displays or the official contractor’s display materials.

Vehicles/Motorized Equipment in Outdoor ExhibitsParking a personal vehicle in your outdoor exhibit space is not permitted except when the vehicle is a permanent part of your exhibit. Then the vehicle must remain parked until the official close of the Show on July 8, 2017. Please advise Event Management at [email protected] if you are planning on bringing a vehicle into your booth space.• Demonstration areas must comply with the following;

• No one under the age of 18 can operate any equipment• General aggregate liability insurance no less than 5,000,000.00 per incident coverage for operating equipment

and/or motorized vehicles. • Must be sectioned off from general public traffic either by fence or a structure keeping persons out of the area• Demonstration area supervision from the exhibitor at all times during demonstrations to ensure all spectators

are clearly away and free from harm. All persons must stay behind the sectioned off area.

If you have any questions related to your exhibit, please contact Denver Colvin with Event Management

at [email protected].

Page 39: 2017 Exhibitor Service Kit · FutureFarm Canada Expo has negotiated a rate for exhibitors with a static (non motorized vehicle/equipment displays). Please refer to the insurance coverage

Show Info

Schedule at a Glance

Checklist of Deadlines

General Information

Booth Design

EAC

Insurance

Guidelines

Booth Integrity

Engineering Certification

Outdoor Temporary Structures

Work Site Safety

Move in & Move out

Move-in info

Move-in schedule

Marshaling Yard /Materials Handling

Empty Containers

Clean Floor Policy

Move-out info

Shipping

Using the official freight forwarder

Not using the official freight forwarder

Advanced Warehouse

Outbound

Order Equipment & Services

What’s Included in Booth Package

On-site Assistance & Contractors

Booth Decoration

Tech Rentals / A/V

Electrical / Rigging

Insurance

Facility Services

F&B

Tent Rentals

Rules & Regulation

Fire Regulation

Safety & Security

SHOW RULES AND REGULATIONS

FutureFarm Canada Expo has established the following rules and regulations for all exhibitors to ensure that any featured equipment, presentations, demonstrations, simulations or devices producing noise or odors, shall not disturb neighboring exhibitors or visitors of the Show:

Booth Operations•Any equipment, presentations, demonstrations, simulations or devices producing noise or odors must be pre approved.•All noise originating from an exhibit must be set at a reasonable level at all times and shall not exceed 60 decibels (Indoors) and 85 decibels (outdoors).•Any complaint(s) of excessive noise originating from an exhibit, reported to Show Management, will be pursued and assessed. If assessed to be disturbing or disruptive, the exhibitor will receive one (1) written warning and be asked to reduce the noise level immediately.•If after one (1) warning by Show Management, the offending exhibitor does not reduce the level of sound, Show Management, at its discretion, may elect to shut off the power to the offending portion of the exhibit. The exhibitor will beresponsible for any charges related to this action.•Any speaker(s) or sound equipment within an exhibit must be positioned to minimize the amount of noise or distraction towards aisles and neighboring exhibits.•Any audio or visual productions being played within an exhibit must be positioned to minimize the amount of noise or distraction towards aisles and neighboring exhibits.•No singing, dancing, use of musical instruments or other types of live performances, presentations, demonstrations or simulations are permitted to occur at the show without expressed written permission from Show Management.

Booth Staff & OperationsExhibitors must ensure a fully staffed booth during Show hours. Moving in or out or dismantling will not be permitted during Show hours. From July 6-8, 2017 any equipment movement must be approved by Event Management.

There are absolutely no forklifts or dollies allowed on aisle carpet at any time. For the safety of the public, we ask that exhibitors wait for 30 minutes after the Show closes before beginning move-out. Dismantling must not commence until 5:30 pm on Thursday, June 9, 2016.

Exhibitors will also be expected to keep all displays and equipment within their designated space and not in the aisles. Exhibitors are specifically prohibited from employing any type of attraction that, in the opinion of the organizers, detractsfrom the professional nature of the Show.Soliciting of business and/or distribution of samples and souvenirs must be confined to exhibitor’s own space. Exhibitor literature found in empty booths, aisles or registration areas will be removed and disposed of.

Page 40: 2017 Exhibitor Service Kit · FutureFarm Canada Expo has negotiated a rate for exhibitors with a static (non motorized vehicle/equipment displays). Please refer to the insurance coverage

Show Info

Schedule at a Glance

Checklist of Deadlines

General Information

Booth Design

EAC

Insurance

Guidelines

Booth Integrity

Engineering Certification

Outdoor Temporary Structures

Work Site Safety

Move in & Move out

Move-in info

Move-in schedule

Marshaling Yard /Materials Handling

Empty Containers

Clean Floor Policy

Move-out info

Shipping

Using the official freight forwarder

Not using the official freight forwarder

Advanced Warehouse

Outbound

Order Equipment & Services

What’s Included in Booth Package

On-site Assistance & Contractors

Booth Decoration

Tech Rentals / A/V

Electrical / Rigging

Insurance

Facility Services

F&B

Tent Rentals

Rules & Regulation

Fire Regulation

Safety & Security

SAFETY REGULATIONS

The Olds Fire Prevention Bureau and the Alberta Occupational Health and Safety Board in conjunction with Olds College require the adherence to safety requirements governing exhibits and displays. Failure to comply with the fire and safety regulations could mean that your booth could be shut down.

Fire Regulations

The Town of Olds Fire Prevention Bureau in conjunction with Olds College requires the adherence to fire safety requirements governing exhibits and displays.

1. Decorating materials, including signs, banners, plastic materials, canvas, cardboard, artificial flowers and foliage, shall be inherently flameproof or properly treated with a flame retardant. Plastic cloth and certain other plastic materials, tar-paper, nylon, oilcloth, etc. cannot be rendered flame retardant and are prohibited. At the discretion of the Town of Olds Fire Department any decorative material may be subject to testing. If any item fails the flameproof testing it may be required to be removed from the building.

2. Unless otherwise approved, flammable or combustible and/or compressed gases shall not be used or displayed. Where approved cylinders containing pressed gases shall be protected against mechanical damage and shall be stored on racks or by other accepted devices designed to hold them securely in place. Combustible materials that are 10mm (3/8 inch) or more in thickness or glass may be used without flame retardant treatment. Exception: Paper, cardboard or foam products.

3. Aerosols – It is permissible to exhibit one pressurized container, not exceeding one pint capacity of each product classified as flammable liquid.

4. No motor vehicles are permitted for indoor booths inside the Ralph Klein Center.

5. All motorized equipment and/or vehicles used for the purpose of display outdoors shall comply with the following;• Event Management must be notified and approval is required prior to arriving onsite• Fuel tanks are to be equipped with a lock-on type gasoline cap or sealed in an approved manor

6. All storage shall be kept in allocated areas. No empty cardboard containers are permitted to be stored in the booth space.Exits and aisles surrounding the booth space shall be clear and free of obstructions.

7. No propane cylinders are permitted in any indoor exhibits.

Page 41: 2017 Exhibitor Service Kit · FutureFarm Canada Expo has negotiated a rate for exhibitors with a static (non motorized vehicle/equipment displays). Please refer to the insurance coverage

Show Info

Schedule at a Glance

Checklist of Deadlines

General Information

Booth Design

EAC

Insurance

Guidelines

Booth Integrity

Engineering Certification

Outdoor Temporary Structures

Work Site Safety

Move in & Move out

Move-in info

Move-in schedule

Marshaling Yard /Materials Handling

Empty Containers

Clean Floor Policy

Move-out info

Shipping

Using the official freight forwarder

Not using the official freight forwarder

Advanced Warehouse

Outbound

Order Equipment & Services

What’s Included in Booth Package

On-site Assistance & Contractors

Booth Decoration

Tech Rentals / A/V

Electrical / Rigging

Insurance

Facility Services

F&B

Tent Rentals

Rules & Regulation

Fire Regulation

Safety & Security

FIRE REGULATIONS

8. All electrical appliances, electrical cords and electrical connections shall comply with the following Electrical Codes listed below;

• All electrical fixtures and appliances must be approved and carry the appropriate ULC or CSA3 listing:• Three wire (grounded) cords shall not be plugged into two (2) wire extension cords• Extension cords shall not run under carpets/rugs unless designed to be used in these locations• There shall be a sufficient clearance from lights or other heat sources to any combustible or display materials to

prevent any possible ignition or heat damage (melting)• All electrical plugs, cords shall be free from defects. Only listed electrical devices and cords shall be allowed.

7.All tents, canopies and/or structures being used for the purpose of display within an indoor booth/exhibit shall comply with the following;

• Tents and canopies must be approved for indoor use and have a permanently attached label indicating conformance to CAN/ULC–S109, “Flame Tests of Flame-Resistant Fabrics and Films”.

• A roof, ceiling and/or other obstruction between 9.3m2 (100sq.ft.) and 27.9m2 (300sq.ft.) shall be provided with a listed single station smoke alarm within

• A roof, ceiling and/or other obstruction between 9.3m2 (100sq.ft.) and 27.9m2 (300sq.ft.) with a source of ignition shall be provided with a listed single station smoke alarm plus a 2A-10BC fire extinguisher within

• A roof, ceiling and/or other obstruction larger than 27.9m2 (300sq.ft.) requires written approval from the Fire Department prior to set up.

Town of Olds ContactTown OfficePhone (403) 556-6981Fax (403) 556-6537Mail & Location4512 46 St., Olds, Alberta, T4H 1R5, CanadaLocated next to the Best Western Inn at the east end of OldsOffice Hours8:30 am to 4:30 pm MST Monday to Friday except Statutory Holidays

Page 42: 2017 Exhibitor Service Kit · FutureFarm Canada Expo has negotiated a rate for exhibitors with a static (non motorized vehicle/equipment displays). Please refer to the insurance coverage

Show Info

Schedule at a Glance

Checklist of Deadlines

General Information

Booth Design

EAC

Insurance

Guidelines

Booth Integrity

Engineering Certification

Outdoor Temporary Structures

Work Site Safety

Move in & Move out

Move-in info

Move-in schedule

Marshaling Yard /Materials Handling

Empty Containers

Clean Floor Policy

Move-out info

Shipping

Using the official freight forwarder

Not using the official freight forwarder

Advanced Warehouse

Outbound

Order Equipment & Services

What’s Included in Booth Package

On-site Assistance & Contractors

Booth Decoration

Tech Rentals / A/V

Electrical / Rigging

Insurance

Facility Services

F&B

Tent Rentals

Rules & Regulation

Fire Regulation

Safety & Security

HEALTH & SAFETY

SecuritySecurity guards will be on duty 24 hours a day (on a roaming basis only) from the opening of move-in to the closing of move-out. Event Management does not accept any liability for loss or damage to the exhibitor’s booth or materials. All property ofthe exhibitor is understood to remain under the exhibitor’s custody and control, whether in transit to and from or within theconfines of the exhibit space.

Occupational Health and SafetyEmployers operating in Alberta must comply with the Alberta Occupational Health and Safety Act, Regulation, and Codes as applicable to their operation. Further information can be obtained from Workplace Health and Safety South region.OHS Act, Regulation & Code

FAILURE TO COMPLY WITH OCCUPATIONAL HEALTH & SAFETY REGULATIONS COULD MEAN THAT WORK ON SETTING UP YOUR BOOTH CAN BE SHUT DOWN.

Personal Protection Equipment requirementsDuring move-in and move-out of the FutureFarm Canada Expo, the exhibition floor is considered to be a “work-site environment”. Therefore, all contractors and/or exhibiting companies working within the environment must adhere to all of the legislation contained within the Occupational Health & Safety Code of the Government of Alberta.

On a daily basis, contractors and/or exhibiting companies are each expected to properly assess any hazard(s) to their workers and ensure that all staff are wearing the appropriate personal protective equipment at all times. Please note that Alberta Occupational Health & Safety Officers will be onsite to identify violations and enforce the legislation.

In advance of the show, please ensure that your company’s on-site representatives and staff are familiar with the safety code, particularly regarding personal protective equipment. Refer to Part 18 of the Occupational Health & Safety Code (2009), which can be read at OHS Act, Regulation & Code.

Page 43: 2017 Exhibitor Service Kit · FutureFarm Canada Expo has negotiated a rate for exhibitors with a static (non motorized vehicle/equipment displays). Please refer to the insurance coverage

Show Info

Schedule at a Glance

Checklist of Deadlines

General Information

Booth Design

EAC

Insurance

Guidelines

Booth Integrity

Engineering Certification

Outdoor Temporary Structures

Work Site Safety

Move in & Move out

Move-in info

Move-in schedule

Marshaling Yard /Materials Handling

Empty Containers

Clean Floor Policy

Move-out info

Shipping

Using the official freight forwarder

Not using the official freight forwarder

Advanced Warehouse

Outbound

Order Equipment & Services

What’s Included in Booth Package

On-site Assistance & Contractors

Booth Decoration

Tech Rentals / A/V

Electrical / Rigging

Insurance

Facility Services

F&B

Tent Rentals

Rules & Regulation

Fire Regulation

Safety & Security

SECURITY TIPS

During move-in

• Use plain boxes, containers and labels that do not identify the products.• Have adequate personnel present at the booth to receive the shipment and take inventory.• Report any discrepancy in goods received to the shipper immediately.• Ensure you have proper insurance coverage.

• Store valuables out of sight.

During the exhibition

• Pack small items in boxes out of sight, or remove them from the booth overnight.• Never leave your booth unattended. Samples or briefcases are easily taken.• Computers, projectors, monitors, and other electronic devices are desirable to thieves. They should always be guarded.• Report all security and safety incidents to Event Security or Event Management immediately.• Store valuables out of sight.

During move-out

• Remove valuables, small cartons and open cases of products from Show area immediately upon close of the Show.• Have proper exhibitor identification on all goods.• Remain with your shipment until it is removed from your booth.• Don’t leave booths unattended. Many outsiders have access to the booth area during this busy time.

Keep any plasma screens, computer screens or any other electrical equipment in plain boxes, labeled with information that does not identify the product.