2016.17 After School Child Care RFP

Description of Item Qty

To provide school aged child care services at the following elemetnary schools:

Golden Terrace * Manatee * Estates * Golden Gate * Avalon **

Lake Park * Parkside * Osceola * Big Cypress **

Mike Davis * Poinciana * Corkscrew **

Palmetto * Pelican Marsh * Calusa Park **

Tommie Barfield * Sabal Palm * Lely **

Shadowlan * Vineyards * Laurel Oak **

Naples Park **

Seagate **

Veterans Memorial **

Total # of Sites 6 * 2 * 6 * 1 * 9 **

Opened By:

Witnessed by:

Date to Board:

3275 Pine Ridge RdNaples, FL 34109(239) 566‐2582

101 Sand Hill Street

[email protected]

February 5, 2019

same terms and conditions through the 2020 summer program.

**Programs will continue to be operated under the Principal by CCPS.

Programs (ASP)4707 Enterprise Ave #1

[email protected]

August 1, 2019 through Summer program 2020

After School

Renewal

Sports Club

Renewal

Naples, FL 34104

Marco YMCA

(239) 394‐3144

Greater Naples

*Recommend approval of qualified vendor as vendor has agreed to renew contract at the

Marco Island, FL 34145

YMCA

Naples, FL 34109(239) 963‐3767

[email protected]

n/a

5450 YMCA Rd

#16‐007 School Aged Child Care Services (SACC)# & Title:

Submittals: n/a

Estimated Exposure:

Elementary Schools Districtwide

Renewal n/a

5775 Osceola Trail | Naples, Florida 34109p: 239.377.0047 | f: 239.377.0074e: [email protected] Visit us online: www.collierschools.com

CCPS ‐ PrincipalRun Programs

Funding:

Vendors Notified:

Documents Obtained:

Location:

Opening Date:

Term:

TABULATION SHEET

Bidd

er Nam

e, Add

ress,

Phon

e #

(239) 436‐[email protected]

n/a

n/a

RFQ #16‐007 School Age Child Care

REQUEST FOR QUALIFICATIONS

Office of the Director Purchasing Department

5775 Osceola Trail Naples, FL 34109

Phone: (239) 377‐0047 Fax: (239) 377‐0074

[email protected] RFQ Number and Title:

#16‐007 School Age Child Care (SACC) Posting Date:

February 25, 2016

RFQ Due/Opening, Date & Time:

9:00 a.m., March 21, 2016

RFQs received after this time and date will not be accepted

Florida Tax Exempt #85‐8012621827C‐2 A 188126 (Federal) FEID 59‐6000557

Individuals covered by the Americans with Disabilities Act of 1990 in need of accommodations to attend public openings or meetings sponsored by the School District shall contact the Purchasing Department at (239) 377‐0047, at least five (5) business days prior to the scheduled opening or meeting.

Provider Acknowledgement

This acknowledgement MUST be completed, signed and returned with RFQ. Failure to do so will be cause for rejection of RFQ.

Company Name:

Phone #:

Fax #:

Street Address:

City:

State: Zip Code:

E‐Mail Address: Website (optional):

I certify that this RFQ is hereby voluntarily entered into without any prior agreement or connections with any corporation, firm or person who may be submitting an RFQ for the same materials, supplies, equipment or services, and is in all respects fair and without collusion or fraud. I agree to abide by all conditions of this proposal for this RFQ and certify that I am authorized to sign this RFQ for the provider. If I (provider) am pre‐qualified and chosen to provide services, I accept that the terms and conditions are binding for the term hereof.

X

Authorized Signature (Manual) Date

Typed / Printed Name Title

NO BID: I hereby submit this as a “NO BID” for the reasons checked below:

1. Specifications were unclear or restrictive 7. We do not offer the product or service requested

2. Could not meet bonding requirements 8. Cannot supply at this time.

3. Our schedule will not permit us to respond 9. Cannot meet delivery schedule

4. Terms & Conditions were unclear or restrictive 10. Other/Remarks:

5. Could not meet specifications

6. Could not meet Insurance requirements

All bids shall be submitted in a sealed envelope / package and clearly labeled as follows:

“SEALED RFQ #16‐007 School Age Child Care (SACC), March 21, 2016, 9:00 a.m.” PROVIDER NAME PROVIDER ADDRESS, CITY, STATE, ZIP CODE PROVIDER PHONE # PROVIDER E‐MAIL ADDRESS

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Section 1 - General Conditions ***PLEASE READ CAREFULLY*** Failure to meet the following instructions may be cause for rejection of RFQ. 1.1 Definitions: For the purpose of this Request For Qualifications (RFQ) and evaluation to responses the following shall apply: written matter shall prevail over typed matter; numbers spelled in word form shall prevail over Arabic numerals (“one” over “1”). The word “shall” is always mandatory and not merely directory. Furthermore, the following words and phrases shall have these meanings:

1.1.1 “District” shall mean The School District of Collier County, Florida.

1.1.2 “Provider” shall mean any person, firm or corporation who submits a response pursuant to this RFQ.

1.1.3 “Principal-Run Program” shall mean a program staffed, organized and operated by the principal and not contracted to a provider for implementation.

1.1.4 “Provider Program” shall mean a program staffed, organized and operated by a contractor or provider.

1.2 RFQ Submissions

1.2.1 The provider, by submitting a proposal represents that: 1. It has read and understands the RFQ in its entirety and that the proposal is made in

accordance therewith; 2. It possesses the capabilities, resources and personnel necessary to provide efficient and

successful service to the District; 3. It has made all investigations and examinations necessary to ascertain site and/or local

conditions and requirements affecting the performance of the contract. If provider receives an award, failure to have made any necessary investigation/examination will in no way relieve the provider from its obligations to comply with this RFQ, nor will it be a basis for any claim for additional compensation or relief.

1.2.2 All RFQs shall be submitted in a sealed envelope / package and clearly labeled as

follows:

“SEALED RFQ #16-007 School Age Child Care (SACC), 3/21/16, 9 a.m.” PROVIDER NAME PROVIDER ADDRESS, CITY, STATE, ZIP CODE PROVIDER PHONE # PROVIDER E-MAIL ADDRESS

1.2.3 All RFQs shall be typed or written in ink on the attached RFQ forms. All spaces requesting information shall be completed. 1.2.4 RFQ shall contain a manual signature in the space(s) provided, of a representative authorized to legally bind the provider to any and all conditions and provisions herein. All signatures and initials must be in ink. The use of erasable ink or pencil is not permitted.

1.2.5 One (1) manually signed original, with all proper documentation and eight (8) flash drives containing the RFQ/documentation must be submitted. (Please note that it is not necessary to return every page of this RFQ with the proposal; return only the pages that require information or signatures).

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1.2.6 RFQs may be hand delivered to the Business Office, Purchasing Department, 5775 Osceola Trail, Naples, FL 34109, forwarded by United States Mail, or other delivery service available. The District disclaims any responsibility for RFQs forwarded by the U.S. Mail or other delivery service and received beyond the RFQ opening deadline. 1.2.7 The use of correction fluid or erasures to correct line item prices and/or quantities are not acceptable. Corrections must be by strikethrough (strikethrough) of the incorrect figure(s), writing in of correct figure(s) and initialing of the correction(s) by the originator. Correction fluid or erasure corrected pricing will be considered non-responsive for the corrected items only.

1.3 RFQ Opening: RFQs will be publicly opened in the Purchasing Department. The name of the responding firm(s) ONLY, will be read aloud at the time and date indicated within RFQ. 1.4 Interpretation and/or Modifications to the RFQ / Inquiries / Addenda

1.4.1 It is incumbent upon each provider to carefully examine all specifications, terms and conditions contained within the RFQ and to fully understand all items hereto. 1.4.2 No interpretation of the meaning or contents of the RFQ, no correction of any actual or apparent error, ambiguity, and inconsistency therein, shall be made to any provider orally. Every request for interpretation or any questions regarding the RFQ, whether technical, procedural or otherwise, shall be made in writing, addressed to the respective District Purchasing Department employee below. Requests may be submitted by facsimile, electronic mail, USPS or other regular mail delivery service as follows:

District Contact: Nancy Sirko, Director of Purchasing Street Address: PURCHASING DEPARTMENT

5775 Osceola Trail, Naples, FL 34109 Fax Number: (239) 377-0047 Electronic Mail: [email protected]

1.4.3 All requests, questions and inquiries shall be received at least seven (7) business days prior to the RFQ due date, unless otherwise stated within this RFQ. 1.4.4 Any and all written inquiries received will be compiled and official responses will be developed by appropriate District employees. The compilation of written questions and their official responses will be issued by the Purchasing Department in the form of an Addendum and posted on www.demandstar.com. Provider(s) should ensure that all addenda and amendments to the RFQ have been received prior to submitting its response. 1.4.5 It is the responsibility of the provider(s) to make sure they have all addenda associated with this RFQ. Addenda will be posted on www.demandstar.com and may be made available upon request. The District is not responsible to e-mail or mail addenda directly to potential providers. Any and all addenda issued shall be acknowledged by signature and returned with RFQ. Failure to acknowledge addenda may result in rejection of RFQ. 1.4.6 Only interpretations, supplemental instructions, and corrections so given in writing by the Purchasing Department representative shall be binding. Provider(s) are advised that no other source is authorized to give interpretations, supplemental instructions, corrections, or information concerning, explaining, or interpreting the RFQ. Any verbal interpretation/modification will not be considered part of this RFQ and therefore, the District will not be held accountable. The issuance of a written addendum is the only official method by which interpretation, clarification or additional information can be given.

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1.4.7 Additional information acquired by any other means shall not be utilized in the configuration of any provider’s proposal and shall not be considered in the District’s evaluation of proposals submitted and shall be considered inadmissible in proposal dispute proceedings. Providers may be disqualified who solicit or receive (even if unsolicited) additional information regarding this RFQ by any other means than the process described herein.

1.5 RFQ Withdrawal: No RFQ shall be withdrawn without the consent of the District for a period of ninety (90) days subsequent to the opening of proposals. All prices shall remain firm within the period stated for purposes of analysis and determination of best proposal received. 1.6 RFQ Rejection: The District reserves the right to reject any and all proposals, in whole or in part, and to waive any and all RFQ formalities. Furthermore, the District reserves the right to re-advertise for other RFQs or to RFQ separately any projects deemed to be in the best interest of the District. 1.7 Additional Terms: The District reserves the right to reject offers or proposals containing alternative terms or conditions, or additional terms and conditions contradictory to those requested in the RFQ. 1.8 Content of RFQ/Provider Response: The contents of this RFQ, all terms, conditions, specifications, and requirements included herein and the accepted and response thereto will be incorporated into an agreement and become legally binding.

1.9 Protection of Property: The provider shall at all times guard District property against damage or loss to property. The provider shall replace any loss; repair any damage to District property, attainable to the provider or its associate(s). The District may withhold payment or make such deductions, as it might deem necessary to insure reimbursement for loss or damage to property through negligence of the provider. 1.10 Safety Standards: The provider warrants that the products/services supplied to the District shall conform in all respects to the standards set forth in the Occupational Safety and Health Act, as amended. Failure to comply with this condition will be cause for termination of contract.

1.11 Smoke and Tobacco Free Environment: Pursuant to School Board Policy No. 3215, 5512 and 7434, all of the School District of Collier County’s facilities are declared smoke and tobacco free. The smoking of any substance, or the use of any tobacco product, to include, but not be limited to, cigars, cigarettes, pipes, chewing tobacco, snuff or any other matter or substance that contains tobacco, is strictly prohibited on any District site, which includes all interior and exterior spaces within the property boundaries. Violations of this policy will result in the removal of said violator from the property. Repeated violations may result in the termination of contract.

1.12 Possession of Firearms

1.12.1 Possession of firearms will not be tolerated on any District property. "Firearm" means any weapon (including a starter gun or antique firearm) which will, is designed to, or may readily be converted to expel a projectile by the action of an explosive; the frame or receiver of any such weapon; any destructive device; or any machine gun. 1.12.2 No person who has a firearm in their vehicle may park their vehicle on District property. Furthermore, no person may possess or bring a firearm on District property. 1.12.3 If any employee of an independent provider or sub-provider is found to have brought a firearm on District property, said employee will be terminated from the District project by the independent provider or sub-provider. If the sub-provider fails to terminate said employee, the sub-provider's agreement with the independent provider for the District project shall be

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terminated. If the independent provider fails to terminate said employee or fails to terminate the agreement with the sub-provider who fails to terminate said employee, the independent provider's agreement with the District shall be terminated.

1.13 Force Majeure: The provider(s) shall not be held responsible for failure to perform the duties and responsibilities imposed by the contract due to legal strikes, fires, riots rebellions and acts of nature beyond the control of the provider(s), unless otherwise specified. 1.14 Additional Information

1.14.1 The District reserves the right to request any additional information, after the RFQ opening, to further clarify or explain any information submitted with the RFQ. 1.14.2 The District reserves the right to allow for the clarification of questionable entries and the correction of OBVIOUS MISTAKES.

***The District reserves the right to reject any and/or all RFQs, in whole or in part, and to waive any and all RFQ formalities, as may be deemed to be in the best interest of the

District.***

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Section 2 – Scope of Services Introduction: The School District of Collier County, Florida wishes to provide quality Before and After School Services to the children of Collier County, Florida. The intent is to provide services to children pre-K through their last year in elementary school, unless the District requires otherwise, whether it be through principal-run programs or by outside providers. The purpose of this RFQ is to qualify providers of School Age Child Care (SACC) Services. The providers that are qualified through this RFQ by the selection committee will then be scheduled to give a web-cast presentation on March 31, 2016 that will be broadcast to all participating elementary schools for the purpose of making a decision to contract with a provider to run their school’s program or to implement a principal-run SACC program. Each elementary school principal, in conjunction with his/her leadership team member(s), if so determined, will view the presentations from each of the qualified providers. The principal, in conjunction with his/her leadership team member(s), if so determined, will evaluate the presentations and then proceed to rank each of the presentations and choose the highest ranked provider to contract for services with their school, or they will choose to run a principal-run. Please note that qualification does not guarantee a contract with any school(s). Schools that choose to run a principal-run program are not subject to apply under the RFQ process or any other selection process. It is however, expected that any principal-run SACC program, as well as any provider-run program, will follow the Scope of Services as outlined in Tab 3, to ensure program uniformity throughout the District. 1.0 PREPARATION OF PROPOSALS AND REQUIRED CONTENT Required Information and Format: Proposals must provide the required information in the following order and format. Failure to provide the required information will affect the evaluation of the proposal and may be grounds for disqualification. Tab 1: Compliance Requirements 1.1 Providers must meet minimum criteria as specified (listed below) to receive further consideration. Submittals shall include the following:

1.2 The provider must be a licensed supplier of child care services with the appropriate licensing and documentation from DCF within one-hundred and twenty (120) days of being notified that a school or schools is being assigned to the provider to provide SACC Services. Provide documentation to support status.

1.3 The provider must be properly registered, licensed, and certified at the time of submission: 1.3.1 Type of Business (Attachment E): The Provider shall identify the type of business

entity involved (e.g.; sole proprietorship, partnership, corporation, joint venture, etc.) The Provider shall identify whether the business entity is incorporated in Florida, another state, or a foreign country. Indicate years in business; changes in ownership; bank reference; and other information to verify financial responsibility.

1.3.2 If the Provider is a corporation, provide a copy of the certification from the Florida

Secretary of State verifying Provider’s corporate status and good standing, and in the case of out-of-state corporation, evidence of authority to do business in Florida.

1.3.3 The Provider must have been in continuous business of child care services for a

minimum of three years, preferably with other public school entities. 1.3.4 State number of years in business.

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1.3.5 State the location, address, and telephone number of Provider’s offices.

1.3.6 Provider must demonstrate financial stability to the District. Provider must provide at a

minimum the following financial information: 1.3.6.1 A Statement regarding Provider’s financial stability including information as to

current or prior bankruptcy proceedings. 1.3.6.2 Dun & Bradstreet (D&B) Supplier Evaluation Report (SER) or similar type report

shall be delivered to the District Purchasing Department.

1.3.6.3 Certified Financial Statements – Copy of audited financial statement for each of the last three years by an independent certified public accounting firm or Federal Tax Return for the previous three (3) years.

1.3.6.4 Provider Statement of Qualifications (See Attachment D).

1.3.7 Principals: The Provider must provide the name and address of all persons or entities

serving or intending to serve as principals in the Provider’s firm. 1.3.8 License Sanctions: List any regulatory or license agency sanctions imposed or

received on or by provider over the last ten (10) years and whether they were cured and/or still remain in place. The School Board may perform a background check on Provider with all state and regulatory agencies.

1.3.9 Drug-Free Workplace: If applicable, provide a statement concerning the Provider’s

status as a Drug-Free Work Place. (Reference Attachment I) 1.3.10 Conflict of Interest Statement: See “Statement of Affirmation and Intent” (Refer to

Attachment F) included in this package. 1.3.11 Qualified Provider Capabilities: Based on the program requirements as established in

this RFQ, state the maximum number of schools that provider is capable of servicing. Tab 2: Experience and Qualifications 2.1 Organizational History, Structure and Authoritative Direction of Control: Describe the history and organizational structure of firm and how the lines of authority are distributed, with particular emphasis on your experience in providing child care. Provide an organizational chart of your administrative staff. Include copies of corporate policies and procedures demonstrating compliance with state nondiscrimination policy as it applies to personnel and operational policy. List at least three current or recently completed projects (Florida projects preferred), which best illustrate the experience of the Provider. Include the following for each:

Name and location of the engagement (previously run program). The nature of the Provider’s responsibility on the engagement. Name, address, telephone, and facsimile number of a client who may be contacted as

reference. Date engagement was completed or is anticipated to be completed. Size of engagement. Services provided for which the Provider’s staff was responsible. Present status of the engagement. The Provider’s key professionals involved on the engagement and who of that staff would be

assigned to the program covered by this RFQ.

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Provide copies of all applicable state licenses issued to Provider for child care services. 2.2 Administration and Staff Qualifications: Describe the qualifications and experience of the administrative, supervisory and child care workers who will provide the services to the District. Documentation that describes job qualifications and experience will be acceptable. 2.2.1 Selecting, Training and Evaluation: These guidelines supersede and/or meet

Department of Children and Families (DCF) requirements. The Program Director shall have a DCF department-approved Director Credential. If the

Program Director does not have a department approved credential then, he or she shall successfully complete training requirements by the 12 month (anniversary date) from the date of employment.

All child care personnel must begin DCF child care training within 90 days of employment and

successfully complete training requirements by the 12 month (anniversary date) from the date of employment. Annual In-service Training: Upon completion of Part 1 and Part II introductory training requirements, child care personnel must complete a minimum of 10-clock-hours or one Continuing Education Units (CEU) of in-service training annually during the state’s fiscal year beginning July 1 and ending June 30. A new-in-service training record is required each fiscal year. Infant and Child CPR/First Aid Training: All child care personnel (excluding teachers) are required to have a current and valid certificate(s) of course completion for first aid and infant and child cardiopulmonary resuscitation (CPR).

Describe provider procedures for recruiting, selecting, training and evaluating all child care

workers. Detailed information of staff orientation and on-going training including frequency and training agendas must be included. Describe the content and process use for program and staff evaluation. Attach a copy of form(s) used and include your parent and staff handbook. Include compliance with Jessica Lunsford Act and our School Board Policy 8475 (attached).

2.2.2 References: Complete References Form (Attachment B). Describe experiences from

current contracts with other entities for operating an Before and After School Child Care Program.

2.2.3 Litigation (collectively “action”): Provide a statement and detailed description of any

litigation, administrative and/or regulatory action that has been filed against your firm(s), any action in which you filed against any party, or any action in which you were in any way involved in the last three years. If an action has been filed, state and describe the litigation or regulatory action filed, and identify the court or agency before which the action was instituted, the applicable case or file number, and the status or disposition for such reported action. If no litigation, administrative and/or regulatory action has been filed against your firm(s), or any action in which you were involved, provide a statement to that effect. For joint venture or team providers, submit the requested information for each member of the joint venture or team.

Tab 3: Scope of Services Provided It is expected that any principal-run SACC program, as well as any provider-run program, will follow the Scope of Services as outlined in Tab 3, to ensure program uniformity throughout the District. 3.1 Provide School Age Child Care Services on elementary school campuses before and after school. Providers are required to deliver high-quality care by trained professional personnel that is

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consistent with the vision and mission of the school and District in a safe and secure learning environment. 3.2 Standard Hours of Operation. Standard hours of operation are 6:30 a.m. to 6:30 p.m. The program operates every day that school is in regular session. Services shall be offered on non-student contact days based on the SACC Operational Calendar provided to all providers that are awarded a contract. During such days, children may attend the Full Day Enrichment Program at their school. If Full Day Enrichment Programs are not offered at the student enrolled school then he/she may attend an alternate location within the same program with the Program Director’s approval. The student will not be charged any additional fees to attend the alternate program.

a. Morning Program: 6:30 a.m. through 7:45 a.m. (minimum of 5 students to operate program) b. Afternoon Program: 2:45 p.m. through 6:30 p.m. c. Early Dismissal Day: 11:45 a.m. through 6:30 p.m. d. Full Day Programs: Schools providing a morning program during regular session shall

operate 6:30 a.m. through 6:30 p.m. (Non-student contact days based on the SACC Operational Calendar.)

e. Full Day Programs: Schools unable to provide morning programs during regular session shall operate one half (1/2) hour later: 7:00 a.m. through 6:30 p.m. (Non-student contact days based on the SACC Operational Calendar.)

f. Provider-run Programs will submit a summer program plan to the District no later than March 1 each year. Site(s) for summer programs will be determined and approved by the District.

3.3 Standard Enrollment Criteria and Process. Children must be enrolled in the elementary schools of the Collier County Public Schools or any of the District sanctioned charter schools to be eligible for services provided by the SACC programs.

a. Minimum age requirements: A child who is at least four years of age by September 1st of the beginning of the school year and who is attending pre-kindergarten through grade 5.

b. Maximum age requirements: Children may attend through summer following their last year in elementary school (grade 5).

c. Charter school children may attend a SACC program, whether it be provider-run or principal-run, based on the criteria for standard enrollment.

3.4 Uniform Fees for all Program Services. SACC is self-sustaining through parent (as defined in FS 1000.21(5)) fees. The program is a quality enrichment program, located in a safe setting, offering scheduled academic and special activities, and cannot accommodate occasional drop-in services. Students must be enrolled and tuition is expected to be paid weekly whether the enrolled child is in attendance or not (see 3.5 for provisions for credit when an enrolled child is out for documented health reasons). The following fees shall apply to those schools involved in provider-run and principal-run programs in accordance with this RFQ. They do not apply to schools with current or pre-existing grants or other specialized activities such as school sponsored academic based tutorial programs.

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Fees are broken down by full week, partial week and one day only and are to be paid as such. This is not intended to be a pay as you go program. The breakdown of days and fees below shall be adhered to and is NOT negotiable. Fees are subject to change.

Programs Fees CCPS Employee Fees

ANNUAL PROGRAM ENROLLMENT FEE

$40 per family, per calendar year (non-refundable)

$40 per family, per calendar year (non-refundable)

BEFORE SCHOOL Full Week (1-5 days)

$15 per child $15 per child (no discount)

AFTER SCHOOL Full Week (4-5 days)

$50 per child $40 per child (20% discount from $50)

Partial Week (2-3 days) $36 per child $36 per child (no discount)

One Day Only $18 per child $18 per child (no discount)

BEFORE & AFTER SCHOOL Full Week (4-5 days)

$60 per child $48 per child (20% discount from $60)

Partial Week (Before school plus after school 2-3 days) $50 per child $50 per child (no discount)

EARLY DISMISSAL DAY Enrolled and attending students

No additional fee to weekly rate

No additional fee to weekly rate

Non-participating students $15 per child $12 per child (20% discount)

FULL DAY Teacher Planning Day

Enrolled and attending students $10 additional to weekly rate

$10 additional to weekly rate

Non-participating students $20 per child $16 per child (20% discount from $20)

Non-student contact days $20 per child

$16 per child (20% discount from $20)

SIBLING DISCOUNTS Full tuition for 1st and 2nd child; 50% discount for each child thereafter

20% discount for 1st and 2nd child; 50% discount for each child thereafter

WAIVERS: ON-SITE CCPS EMPLOYEE CHILDREN ONLY

Before School: 7:25-7:45 am After School: 2:45-3:35 pm Early Release: 11:45-3:35 pm

Summer Programs locations, dates and fees will be determined by the District.

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3.5 Credit for Prepayment for Health Reasons:

(a) If a student is out of school for two or more days for health reasons, validated either by a doctor’s note or validated by the school from which the student had been absent for health reasons, then pre-payment for a full week shall be converted to payment for a partial week and the remaining funds shall be rolled over into the next week as a credit. Such doctor’s note or school validation must be provided on the day the student returns. This will apply as well to a student who might have to go home during the day for health reasons. Thus, under such circumstances, a parent who has paid, for example, $50.00 for the week would pay $36.00 for that week and the remaining $14.00 would be rolled over to the next week as a credit. If the student is out the full week for health reasons, the $50.00 prepayment is rolled to the next week as a credit.

(b) If a student has prepaid for a partial week, and is out of school for two days or more for

health reasons, and the absence is validated either by a doctor’s note or validated by the school from which the student has been absent, the partial week payment shall be converted to payment at the daily rate and the remaining funds shall be rolled over into the next week as a credit. As noted in subpart (a) of this provision, the doctor’s note or school validation must be provided on the day the student returns. This will also apply to a student who might have to go home during the school day for health reasons. Thus, under such circumstances, a parent who has prepaid, for example, $36.00 for partial week attendance would pay $18.00 for the day attending and the remaining $18.00 would be rolled over to the next week as a credit. If the student was absent all three days of the partial week for health reasons, the $36.00 would roll to the next week as a credit.

(c) Refunds

A student withdrawing from the program after payment has been made for the current week he/she is being withdrawn will not be given a refund for unused days within the same week of withdrawal. At the request of the parent(s) or legal guardian(s), all other payments made in excess will be refunded within two weeks (10 business days) of the request. The annual program supply fee is not subject to a refund.

3.6 Payment Terms and Conditions: Payment of 15% of the total monthly tuition and enrollment fees paid as outlined in the SACC Fee Schedule (Section 3.4) for all students in the program, REGARDLESS OF THE SOURCE OF FUNDING, shall be remitted to the District by noon on the 15th of each month for services rendered during the previous month. The SACC Attendance Summary Form (Exhibit E) shall be submitted to the SACC Manager every Monday for the preceding week along with the detail deposit reports and attendance documentation in connection to the tuition collected. The provider shall prepare a monthly billing (Exhibit F Remittance Form) based on the SACC Attendance Summary Form and the total monthly tuition and enrollment fees paid as outlined in the SACC Fee Schedule. If the 15th should fall on a weekend day, payment shall be remitted on the Friday prior to that weekend. Failure to provide timely payments may result in termination of services. Provider Funded Scholarships: Students participating in SACC and are receiving a full or partial scholarship must be identified on the SACC Attendance Summary Form along with the amount of tuition charged. Payment of 15% of the total monthly tuition and enrollment fees collected will apply. This payment shall be remitted to the District by noon on the 15th of each month for services rendered during the previous month. If the 15th should fall on a weekend day, payment shall be remitted on the Friday prior to that weekend.

Moreover, tuition paid through a scholarship will be assessed an additional quarterly $10.00 per student operational fee calculated on October 31, January 31, April 30 and July 31 and paid to the District on the 15th of the following month after each calculation. The $10.00 quarterly fee applies to students even if the total tuition is paid through a scholarship. This payment shall be made separate

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from the regular payment and include an accounting of that payment.

The SACC Attendance Summary Form (Exhibit E) shall be submitted to the SACC Manager every Monday for the preceding week along with the detail deposit reports and attendance documentation in connection to the tuition collected. The provider shall prepare a monthly billing (Exhibit F Remittance Form) based on the SACC Attendance Summary Form and the total monthly tuition and enrollment fees as outlined in the SACC Fee Schedule. Failure to provide timely payments may result in termination of services. The District reserves the right to review and update the quarterly program fee at any given time.

ELC: Payment of 15% of gross revenues received from Early Learning Coalition of Southwest Florida (ELC) shall be submitted on the monthly billing (Exhibit F Remittance Form) on the 21st of each month along with the monthly School Readiness Reimbursement Report and the Electronic Payment Notification. If the 21st should fall on a weekend day, payment shall be remitted on the Monday following that weekend.

Grants: Students with tuition paid through a grant must be identified on the SACC Attendance Summary Form. Payment of 15% of the total monthly tuition and enrollment fees as outlined in the SACC Fee Schedule (Section 3.4) shall apply for all students participating in that grant program. The provider shall prepare a monthly billing (Exhibit F Remittance Form) based on the SACC Attendance Summary Form and the total monthly tuition and enrollment fees as outlined in the SACC Fee Schedule. This payment shall be made separate from the regular payment and include an accounting of that payment. This payment shall be remitted to the District by noon on the 15th of each month for services rendered during the previous month. If the 15th should fall on a weekend day, payment shall be remitted on the Friday prior to that weekend. Failure to provide timely payments may result in termination of services. The District reserves the right to review and update the program fee at any given time.

Grant Applications: All grant applications must be submitted to the District SACC Office for review thirty (30) days prior to submission. Once the grant proposal has been approved by the SACC Office, the final approved grant must be submitted to the District for sign-off by the Superintendent prior to implementation.

Summer Payment Terms and Conditions: Summer program months shall be from June 1 through August 31. Payment of 20% during the three (3) summer months, of the total monthly tuition and enrollment fees paid for all students in the program, REGARDLESS OF THE SOURCE OF FUNDING, shall be remitted to the District by noon on the 15th of each month for services rendered during the previous month. The SACC Attendance Summary Form (Exhibit E) shall be submitted to the SACC Manager every Monday for the preceding week along with the detail deposit reports and attendance documentation in connection to the tuition collected. The provider shall prepare a monthly billing (Exhibit F Remittance Form) based on the SACC Attendance Summary Form and the total monthly tuition and enrollment fees paid as outlined in the SACC Fee Schedule. If the 15th should fall on a weekend day, payment shall be remitted on the Friday prior to that weekend. Failure to provide timely payments may result in termination of services. Provider Funded Scholarships and Grants will be follow the same procedures as outlined in the above sections titled Provider Funded Scholarships and Grants. 3.7 Access and Review of Records: The provider shall maintain adequate records to justify all charges, expenses, and costs incurred in performing SACC Services for at least three (3) year after completion of this contract. The District shall have access to such books, records, and documents as required in this section for the purpose of inspection and review of records during normal business hours, upon five (5) days notice.

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3.8 Program Expectations

3.8.1 The SACC program will provide quality programs and services addressing all aspects of child development: academic/enrichment, emotional and physical development. 3.8.2 The program will be staffed using certified teachers for the academic/enrichment component of the program; and trained and qualified personnel to provide high quality experiences for students in all other areas of the program. 3.8.3 Program design and staffing will ensure that students are served in a safe, positive and highly engaging environment that is an extension of the school day environment. 3.8.4 The program will maintain appropriate student to adult ratios with minimums as follows: The established ratios for child to adult: Pre-K to Grade 2: 1:15 and Grades 3-5: 1:15. The following is the staffing formula to assist qualified providers in meeting staffing ratio requirements. Ratios shall also be specific to the type of activity provided for the student. (i.e., swimming ratio is one (1) staff member to five (5) children.) Students will be supervised by adults at all times. These ratio guidelines supersede Department of Children and Families requirements.

Program Component

Number of Children

Certified Teacher

Lead Teacher/Counselor (Non-degreed assistant, 18 years of age or older)

Secondary child care worker (Student Worker, 16 years of age or older)

Academic Pk-2: Up to 15

16-25

26-35

36-45

3-5: Up to 15

16-30

31-45

46-60

1

1

2

2

1

1

2

2

0

1

1

1

0

1

1

1

0

0

0

1

0

0

0

1

Enrichment Pk-2: Up to 15

16-25

26-35

36-45

3-5: Up to 15

16-30

0

0

0

0

0

0

1

1

2

2

1

1

0

1

1

2

0

1

13


Program Component

Number of Children

Certified Teacher

Lead Teacher/Counselor (Non-degreed assistant, 18 years of age or older)

Secondary child care worker (Student Worker, 16 years of age or older)

31-45

46-60

0

0

2

2

1

2

Physical Education

Pk-2: Up to 15

16-25

26-35

36-45

3-5: Up to 15

16-30

31-45

46-60

0

0

0

0

0

0

0

0

1

1

2

2

1

1

2

2

0

1

1

2

0

1

1

2

3.8.5 Program design will include a daily academic/enrichment component, offering students a wide variety of choices based upon identified student needs and interests. A written program is to be approved by the building principal or his/her designee, based on the school’s needs. The final approved plan will be provided to the Program Director to be used for evaluation purposes as referenced in Tab 4. The physical development activities are one component of the program and will include a balance of structured and unstructured learning activities. 3.8.6 Prior to scheduling programs, activities and field trips, all plans shall be submitted to the Manager of SACC for review and approval one (1) month in advance. 3.8.7 The program will include opportunities for parental input and an identified process for parents to gather suggestions, address questions, problems and concerns. 3.8.8 The on-site Program Director will work directly with the school principal/designee to ensure continued high quality program services in a safe and secure learning environment along with maintenance and care of the school facility, resources and equipment. 3.8.9 The program MUST employ principal approved, District-based personnel for use of the school’s instructional technology and to ensure that resources and equipment are used and maintained appropriately. 3.8.10 Prior to the commencement of any school year that this RFQ is in effect, in the event that a parent(s) might want additional physical activity for his/her child in lieu of enrichment or academic activities, or would want additional enrichment or academic activities in lieu of physical activities, such parent(s) should notify the provider or the principal who provides services of such interest. If sufficient program staff personnel are available in the requested area, then every reasonable effort will be made to accommodate the request.

14


3.9 Program Design to be aligned to research included in the standards for high quality SACC programs. Reference the National Association for Elementary School Principals (NAESP) www.NAESP.org, and the Florida Standards for Quality Afterschool Programs www.myFAN.org. STANDARDS OF QUALITY AFTER-SCHOOL PROGRAMS 3.9.1 Strong Vision, Management and Collaboration

Shared vision between the school and the after school program of student learning and success.

Learning opportunities that extend beyond the school day. After-school is recognized as an additional way to help children be successful in

achieving learning goals. Strong organizational structure that includes hands-on, site based management,

oversight, and accountability. Effective management practices, including multiple resources, accurate bookkeeping

practices, affordable fee structures. Focus on the needs and desires of students, families and staff members.

3.9.2 Sufficient and Quality Staff Appropriate staffing to sufficiently address and promote children’s physical, social,

emotional, and cognitive development will be provided.

Staff members who are skilled, qualified and committed to provide appropriate learning opportunities for children will be provided.

3.9.3 Attention to Safety, Health and Nutrition Issues Programs must be safe and accessible to all. The Program Director is included in all school safety meetings. All staff is trained in crisis response. Emergency Management Plan is in accordance and cooperation with District policy and

follows the established District procedures. First aid management is provided. Staff at each site is First Aid and CPR certified. District approved nutritious snacks shall be provided daily for children as per the

guidelines in District Wellness Policy 8510. Any child staying after 5:30 shall receive a second snack. (Providers are prohibited from selling snacks or meals

Principals may choose to participate in the USDA Dinner Program. Qualified providers shall be prepared to collaborate and work with the principal to ensure a successful program should it be implemented. The second snack does not apply at schools participating in the USDA Dinner Program.

3.9.4 Effective Family and Community Partnerships

Ensure that the school’s learning and core academic standards are connected to activities in after-school programs Homework

Time set aside for completion of homework assignments. Program space appropriate and conducive to completing homework. Program personnel are assigned to monitor and assist with homework activities. Resources are available to support the completion of daily homework assignments. Communication system established to support school day and after-school programs.

Academic Tutoring Students identified as not meeting academic standards are provided with after-school

tutoring services in reading, math, and writing. After-school intervention progress monitoring plans are developed and implemented to

15


support increased academic proficiency. After-school tutoring resources are available to support instruction. Tutoring resources are research based programs supporting NGSSS and/or Florida

Standards and aligned with students’ current targeted need. Communication system is established to monitor and report student progress in

academic tutoring. Reading and Literacy

Independent reading time is provided and monitored in the after-school program. Extended literacy activities are included in after-school program activities i.e. reader’s

theater, writer’s and book clubs. Communication system is established to report reading and literacy activities and

student progress. STEM

Hands on Science, Technology, Engineering and Math activities are included as part of program activities.

Math fluency Research Skills Creative and Critical Thinking Skills and Activities i.e. Odyssey of the Mind

Enrichment: Offer learning opportunities in after-school that are different from, but connected to those in the school day. Arts

Dance / Drama Choir / Musical Instruments Arts / Crafts Nutrition/ cooking

Physical Fitness Activities Karate Golf Walking club Fitness hour Organized team sports

Supervised Playground Time

Schedules must address the needs of family work schedules. Regular communication to families must be provided.

Opportunities for parent input into program needs. 3.9.5 Enriching Learning Opportunities That Compliment the School Day

Integrate academic activities from the regular school day into after-school programs. Academic enrichment opportunities are provided. Adequate space for both indoor and outdoor learning activities is provided. Age appropriate materials and resources are provided to support learning activities. Activities are designed to complement school day learning experiences.

Extended and supported learning are provided for identified students. (i.e., tutoring, homework assistance).

Opportunities for relaxation, socialization and physical activity are provided. 3.9.6 Links Between School-Day and After-School Staff

Coordination and articulation between school-day and after-school personnel must be implemented.

Coordinated use of school facilities and resources to maximize learning opportunities must be done.

16


4.0 STANDARDS AND CRITERIA FOR SACC PROGRAMS: Standards will be monitored by the SACC Manager and/or the site principal in accordance with attached Exhibits B and C. Qualified providers will be required to meet with the school principal (his/her designee) and/or the Program Director to have all academic resources approved prior to use.

17


EXHIBIT A Representative Schedule for After School Programs

Monday Tuesday Wednesday Thursday

Friday2:50 – 3:15 Attendance and Snacks – All Students Day of Activity and

Enrichment: [Non-Certified Teacher

Contact Day]

Drama STEM Lab Web Design Physical Education: Organized Sports Fitness

Dance

3:15 Free Play on Playground 3:30 Teacher Pick-up

PreK – 3rd 3:30 – 4:05 Homework & Independent Reading 4:05 – 4:15 Break PreK , K, 1 4:15 – 4:45 Academic

Focus Academic Focus

Academic Focus

Physical Education

4:45 – 5:30 Enrichment Technology Enrichment Technology 2nd & 3rd

4:15 – 4:45 Academic Focus

Academic Focus

Academic Focus

Academic Focus

4:45 – 5:30 Technology Enrichment Physical Education

Enrichment

4th & 5th 3:30 – 4:15 Homework & Independent Reading 4:15 – 4:30 Break 4:30 – 5:00 Technology Enrichment Academic

Focus Academic Focus

5:00 – 5:30 Academic Focus

Physical Education

Enrichment Technology

5:30 – 6:30 Regroup in Cafeteria for Board Games and Dismissal

Teacher Schedule 3:30 – 6:00p Daily (2. 5 hrs.) Technology: Web Design; Publishing; Fasst Math; Raz Kids; Riverdeep

Physical Education: Organized sports; Fitness; Karate; Golf; Tennis

Enrichment: Drama; Dance; Cooking; Arts & Crafts; Foreign Language Counselor/Student Workers 2:30 – 6:00p Daily (3.5 hrs.) Academic: Tutoring; Writing Extensions; STEM activities; Research

18


Tab 4: Program Evaluation (a) Programs will be monitored and evaluated frequently. Observation tools will reflect program goals and focus on continuous improvement. Ongoing assessment of student learning outcomes and other success measures are included in program evaluation. Random and frequent observation will be based on the one page form, Exhibit B: SACC Site Visitation. Exhibit C: SACC Program Assessment, will be used at a minimum of twice a year for full evaluation and compliance. (b) Parents of participating children may provide feedback concerning the program to either the principal or the provider providing services for the program. The principal or the given provider of services shall provide the SACC Manager with such feedback as well as provide their response based on personal observation. The SACC Manager shall take into account all such feedback in evaluating the services provided by the given principal-run or provider-run program in developing any necessary improvement plan. (c) To aid in the program evaluation/assessment process, the District will send out parent and student climate surveys at a minimum of once a semester in any given school year that this RFQ is in effect. The principal and the provider, if applicable, will assign the designated parent representative. The surveys are attached hereto as Exhibit D. Improvement Plan and Corrective Action The following steps will be followed when a site visit and/or evaluation has resulted in findings which require improvement or correction:

1. District identifies area(s) of concern (could be SACC Manager or principal/designee).

2. Verbal and written communication is provided to inform the Program Director and Provider Administration of the area(s) of concern.

3. Provider develops a plan to correct deficiencies to include timeline and completion date. *Safety and/or security issues must be addressed and corrected immediately.

4. SACC Manager reviews and approves provider plan. District reserves the right to modify the plan.

5. District will determine timeline for correcting deficiency(s) and observe the program for corrective action plan compliance.

6. If deficiency(s) are not corrected by the approved completion date, a $100/day fine will be imposed.

7. If deficiency(ies) still not corrected within thirty (30) days of the date that deficiency(ies) are noted, the contract will automatically be terminated.

8. Three (3) corrective actions in one contract year will constitute termination of the contract.

9. Providers whose contract has been terminated will not be allowed to participate in future bids for a period of three (3) years.

19


EXHIBIT B SACC Site Visitation Date: ___________________ Time of Visit: ________________ School: ______________ Provider: _____________________

Program Director: ____________________________Staff # ______________ Total # of students in attendance: _____________

Circle 0 – Not Observed at this time 1 – Needs Improvement 2 – Adequate 3 – Exemplary

SITE APPEARANCE Program Observed: After School Before School E.D.D. Full‐Day Summer 1 3 DCF required signs are posted and Bulletin Board displayed with all necessary documents: i.e. License,

contact numbers, RFQ Fee Schedule, discipline policy, parent notices, safety evacuation plan, accident policy 1 3 ID badge visible on all employee and volunteers; staff and volunteers wearing Provider’s logo T‐shirt 1 3 Staff files: complete and up‐to‐date with District clearance letter, ID badge copied, DCF Background Screening &

Personnel File Requirements Form, Training Transcript and First Aid & CPR Card. SCHOOL ARRIVAL AND DISMISSAL 1 3 Program has system of documenting children’s daily arrival and checkout time. 0 1 3 Attendance is taken and given to Program Director or designee within 10 minutes of the start of program. 0 1 3 Authorized persons are required to sign in/out according to policy. ACTIVITIES / SCHEDULE 0 1 3 The program displays a daily schedule that is flexible, enabling children to transition smoothly. 0 1 3 Children in age appropriate groups (grade level) during academics and sports. 0 1 3 Technology: District personnel present to supervise and/or principal approved provider personnel. 0 1 2 3 Schedule offers organized, creative, fun and enriching activities. 0 1 2 3 Academics: reading component, tutoring, and or academics embedded in other activities. 0 1 2 3 Homework: supplies available i.e. pencils, paper, dictionary and children working quietly. SAFETY, SUPERVISION AND HEALTH 1 3 The program ensures single point of entry is monitored. 1 3 The RFQ adult‐to‐student ratio guidelines are being maintained.

Grades PreK‐2nd 1:15, 2:25, or 3:35 etc. Grades 3–5: 1:15, 2:30, or 3:45 etc. 1 3 Children are in eyesight at all times. 0 1 3 Bathrooms monitored. 0 1 3 Safety procedures followed on equipment, structured sports and games. 0 1 2 3 The program promotes and encourages healthy food options. 0 1 2 3 Staff is supervising, standing visible and engaging with students. 0 1 2 3 Staff uses proper radio etiquette and responds quickly for efficient, safe and supervised movement of children. POSITIVE CLIMATE AND PROGRAM ENVIRONMENT 0 1 3 Staff exhibits a positive relationship with children and parents. 0 1 3 Staff communicate and reinforce clear and consistent expectations. Positive techniques are used to guide the

behavior of children. FACILITIES 0 1 2 3 School facilities and resources are cared for and managed appropriately by children and staff members. ACCIDENTS / INJURIES REPORTS 0 1 3 First Aid Kit complete and available. 0 1 3 Program Director or designee is made aware of all injuries (minor/major) per policy. SCHEDULED ACTIVITIES Activity Ratio: ____________________/_______ ____________________/_______ ____________________/_______

____________________/__________ _____________________/__________ ____________________/__________

____________________/__________ _____________________/__________ ____________________/__________

COMMENTS ________________________________________________________________________________________________________

________________________________________________________________________________________________________

________________________________________________________________________________________________________

RECOMMENDATIONS MADE / EXPECTED OUTCOMES / TIMELINE ________________________________________________________________________________________________________

________________________________________________________________________________________________________ Program Director__________________________________ SACC Manager___________________________________

Forms are subject to change

20


EXHIBIT C SACC Program Assessment / Evaluation Adapted from the Florida Afterschool Network Quality Self-Assessment and Improvement Guide

Scoring Guide: Level 1: The program has not implemented this element or is just beginning. (0-24%) Level 2: The program has done some work in this area and progress has been noted. (25-50%) Level 3: The program frequently demonstrates proficiency, but lacks consistency in implementation of this element. (51-75%) Level 4: The program is clearly proficient and has multiple indicators of each element to support this level of proficiency. (76-100%) DK Don’t Know: I am not familiar enough with this aspect of the program. Standard 1: Administration and Organization Guiding Principle: Provide a solid framework for afterschool programming; state a mission, purpose, philosophy, and goals.

Elements Level 1

Level 2

Level 3

Level 4

DK Comments

1. The program has a written mission statement based on its philosophy and goals. Provide examples of this indicator in your program.

2. The program has established written policies and procedures for families, staff, and volunteers. Provide examples of this indicator in your program.

3. Program activities supports the program vision, mission, and RFQ standards and criteria for SACC programs. Provide examples of this indicator in your program.

4. Other than the District’s monitoring tools, does the program have a progress monitoring self-assessment and/or evaluation tool to determine whether the program mission and goals are being achieved? Provide examples of this indicator in your program.

Standard 2: Program Management and Staff Guiding Principle: Employ qualified administrative and direct care/instructional staff who are focused on the needs of children, families and fellow staff.

Elements Level 1

Level 2

Level 3

Level 4

DK Comments

1. The program has a system of documenting children’s daily arrival and departure. Program polices address release of children to authorized persons designated by parents/guardian in writing. Provide examples of this indicator in your program.

2. In addition to DCF required training, ongoing training is provided to all personnel to support high quality program services. Provide examples of this indicator in your program.

21


3. The program conducts monthly staff meetings with agendas and documented staff attendance. Ongoing staff meetings are to ensure that all program staff are knowledgeable and informed. Provide examples of this indicator in your program.

4. Program Director participates in ongoing professional development to address the unique characteristics of children and families. Examples include supporting students’ academic success, discussing sensitive issues with parents, working with children with special needs or disabilities, and culturally sensitive practice. Provide examples of this indicator in your program.

5. Staff members participate in regular, performance-based, assessments of their work and have opportunities to build needed skills. Provide examples of this indicator in your program.

Standard 3: Communication and Interaction Guiding Principle: Provides ways to foster and enhance the communication and interactions among children, families and staff.

Elements Level 1

Level 2

Level 3

Level 4

DK Comments

1. The program encourages appropriate verbal, non-verbal and written communication in a professional manner.

2. There are clearly defined expectations for children and staff conduct that are well known to staff, students, and parents. Provide examples of this indicator in your program.

3. Staff communicate and reinforce clear and consistent behavioral and skill-development expectations in a manner that address children’s’ individual needs and strengths.

4. Positive techniques are used to guide the behavior of children by setting appropriate limits and encouraging children to choose positive behaviors. Provide examples of this indicator in your program.

5. Staff verbally recognize child’s efforts and accomplishments. Staff acknowledge participation and progress in order to encourage children.

6. The emotional climate of the program is positive, characterized by mutually respectful, supportive, and relaxed interactions among staff and children.

7. Program Director communicates appropriately with direct service staff/instructional, students, parents, and volunteers.

22


Standard 4: Program Structure and Activities Guiding Principle: Emphasize developmentally appropriate social, recreational, educational and enrichment opportunities.

Elements Level 1

Level 2

Level 3

Level 4

DK Comments

1. The program offers age and developmentally appropriate activities that reflect the program mission, goals, and RFQ standards and criteria for SACC programs.

2. The program offers enrichment opportunities in core academic areas, including cultural arts and technology.

3. The program offers scheduled time in an appropriate environment for academic/enrichment support or homework assistance.

4. The program display a daily schedule that is flexible and contains transitions that help children move smoothly from one activity to another.

5. Physical activities are emotionally safe (e.g. teams are picked at random, youth are encouraged to do their best, varied activities appeal to children’s interests and skill levels).

6. Staff emphasize character-building components of physical activities (e.g., playing by the rules, treating opponents with respect, and learning from mistakes). Provide examples of this indicator in your program.

7. The program makes reasonable accommodations to the program environment and schedule so children with special needs are included. Provide examples of this indicator in your program.

8. The program includes sufficient amounts of materials and equipment that are age and developmentally appropriate, accessible and in good working order.

Standard 5: Health, Safety and Nutrition Guiding Principle: Provide developmentally appropriate environments that protect and enhance the safety, health, and nutrition of children.

Elements Level 1

Level 2

Level 3

Level 4

DK Comments

1. The program has a written health, safety, and nutrition policy to address the identified needs of children enrolled in the program.

2. The program has a comprehensive emergency

23


management plan in place; the programs’ plans are aligned with their principal-run schools’ emergency management plans. 3. All staff is trained in crisis response.

4. The program meets RFQ requirements of all child care personnel (excluding teachers) to have a current and valid certificate(s) of course completion for first aid and infant and child cardiopulmonary resuscitation (CPR).

5. There are effective health and safety procedures in place, and these are known to staff, children, and families. Health precautions are followed and parents notified when appropriate. Provide examples of this indicator in your program.

6. The program provides direct supervision at all times. The RFQ established ratios for adult-to-student are maintained to ensure the effectiveness of programs.

7. The program encourages healthy food options by promoting nutritional snacks, drinks and meals. The District’s approved nutritious snacks are provided daily for children as per the guidelines in District Wellness Policy 8510.

Standard 6: Program Environment Guiding Principle: Provides developmentally appropriate indoor and outdoor environments and resources.

Elements Level 1

Level 2

Level 3

Level 4

DK Comments

1. The program environment provides access to equipment, supplies and space to carry out a variety of academic, social, nutritional, and physical activities to meet needs of children without disruption.

2. The space is arranged to be conducive for simultaneous social, recreational and educational activities.

3. There is adequate and convenient storage space for equipment materials, and personal possessions of children and staff.

4. School facilities and resources are cared for and managed appropriately by children and staff.

Standard 7: Family and Community Involvement Guiding Principle: Provide opportunities for family involvement and public/private partnerships.

24


Elements Level 1

Level 2

Level 3

Level 4

DK Comments

1. Staff make an effort to learn the names of all parents and caregivers and to greet them personally and professionally.

2. Parents and caregivers are encouraged to share their input regarding SACC services, such as feedback through surveys, parent conferences and other forms of two way communication.

3. Other than the Early Learning Coalition (ELC), the program supports families by linking them with individuals, organizations, and agencies for community resources. Provide examples of this indicator in your program.

4. The program provides a variety of communication offerings including newsletters, flyers, electronic media, and/or bulletin boards. Provide examples of this indicator in your program.

Overall Program Commendations: Program Recommendations: Forms are subject to change

25


EXHIBIT D SACC Program Climate Survey: Parent

1. In accordance with the five point scale noted below, please rate the services your child has received in after school care services:

Excellent Good Satisfactory Needs Improvement Unsatisfactory 1 2 3 4 5

The overall safety of your child The academic support your child receives The snacks that are served to your child The physical activities offered to your child The overall quality of after-school child care services

2. Do you agree or disagree with the following statements about your child’s after-school care services? Choose: A) AGREE B) DISAGREE C) NOT SURE D) NOT APPLICABLE

The staff encourages positive interactions among the children. The student: staff ratio is appropriate. My child routinely completes homework during after-school care. The activities offered are beneficial to my child. The fees are reasonable for the time and services provided.

3. How many days does your child stay after school each week (Choose one)? A) 1 – 2 days B) 3 - 5 days

Open Response 4. What do you like best about the after-school services at your school? 5. Do you have any suggestions for improving after-school care services? Forms are subject to change

26


EXHIBIT D SACC Climate Survey: Student Please: Fill in response circles completely with blue or black ink or pencil A = Almost Always B = Sometimes C = Hardly Ever D=Never 1. Do you enjoy the after-school activities? ________

2. Do you like the staff in this program? ________

3. Do you feel safe in the after-school care program? ________

4. Do you have time to either do homework or read each day? ________

5. When you ask, do teachers in this program help you with your homework? ________

6. Do you have an opportunity to play each day? ________

7. Do you have an opportunity to participate in either art, music, or computer activities

each day? ________

Open Response 8. What is your favorite part of staying after-school? 9. Do you have any ideas to make after-school care better?


27

EXHIBIT E - Part 1 SACC ATTENDANCE SUMMARY FORM

Worksheet Week 1

School Name: 391

SACC Attendance Form Rate # of Stud Total Revenue

Annual Enrollment Fee (per family) 40.00 ‐

Before School Only 1‐5 Days 15.00 ‐

After School 4‐5 Days 50.00 ‐

After School 2‐3 Days 36.00 ‐

After School 1 Day 18.00 ‐

Before and After School 60.00 ‐ Before and After School Partial Week(before school plus after school 2‐3 days) 50.00 ‐ Sibling Discounts (full tuition for 1st and 2nd child; 50% discount each additional child) ‐ ‐

ELC Subsidized Students (parent co‐pay) ‐ ‐

Provider Scholarship (parent co‐pay) ‐ ‐

Provider Employee Child ‐ ‐

3rd Pary AgencyEarly Dismissal Day(Frequent enrolled students) ‐ ‐ Early Dismissal Day(non‐participating students) 15.00 ‐ Teacher Plan Day (Full‐Day Services)(Frequent enrolled students) 10.00 ‐ Teacher Plan Day (Full‐Day Services)(non‐participating students) 20.00 ‐ Full‐Day Services(non‐student contact days and holidays) 20.00 ‐

CCPS: Before School Only 1‐5 Days 15.00 ‐

CCPS: After School 4‐5 Days 40.00 ‐

CCPS: After School 2‐3 Days 36.00 ‐

CCPS: After School 1 Day 18.00 ‐

CCPS: Before and After School 48.00 ‐ CCPS: Before and After School Partial Week(before school plus after school 2‐3 days) 50.00 ‐ CCPS: Early Dismissal Day(Frequent enrolled students) ‐ ‐ CCPS: Early Dismissal Day(non‐participating students) 12.00 ‐ CCPS: Teacher Plan Day (Full‐Day Services)(Frequent enrolled students) 10.00 ‐ CCPS: Teacher Plan Day (Full‐Day Services)(non‐participating students) 16.00 ‐ CCPS: Full‐Day Services(non‐student contact days and holidays) 16.00 ‐ CCPS: Sibling Discounts (full tuition 20% discount for 1st and 2nd child;

50% discount each additional child) ‐ ‐

CCPS: Employee On‐Site Waiver ‐ ‐ Total Weekly Billable Attendance 0 ‐

Under penalty of perjury, I verify that the information provided is a true and accurate record of attendance and revenue.

Print Name: ____________________ Signature: __________________________________ Date: __________


08/16 ‐ 08/22

LAUREL OAK ELEMENTARY

The # of children in attendance is "an unduplicated count for the week." This is not how many children paid, but represents how many children attended for the week. Weekly attendance should "approximately" reconcile with billing.

Number of AM Only children with weekly attendance should equal the number who paid the AM Only rate; the number of PM Only children should equal the number who paid the PM Only rate, etc.

Each unduplicated count represents a "Billable Unit."

Attach detailed attendance report for back‐up documentation.

28

EXHIBIT E - PART 2 Weekly Provider/Grant Scholarship Attendance

1 8/16 ‐ 8/22 School: Laurel Oak

# Last Name First NameProgram

Enrollment

Date

Approved

Scholarship

(Provider/Grant)

Scholarship /

Co‐Pay

Date

Ended

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

31

32

33

34

35

36

7

38

Total $0.00

Under penalty of perjury, I verify that the information provided is a true and accurate record of attendance and revenue

Date:


Signature: X

Worksheet Week

Print Name :

29

EXHIBIT F

Monthly Revenue Summary Month: Year: 2016

RFQ # Provider School:

Source


Provider Scholarship(monthly tuition charged as outline in the SACC Fee Schedule)

Provider Funded Scholarship (additional quarterly $10 per registered student operational fee ) $40.00

Collier County Public Schools - School Age Child Care Remittance Form

August

School-Base VME-0521

$0.00

Gross Revenue from 3rd party payment(grants and other agency funding)

Gross Revenue from families(enrollment fees, tuition, etc.)

Amount

Gross Revenue from ELC subsidized families(Early Learning Coalition of Southwest Florida)

Remit 15%

Refunds (enter as a NEGATIVE number)(back-up documentation required: check cleared & child's ledger account)

TOTAL $0.00

Attach total monthly tuition and enrollment fees paid as outlined in the SACC Fee Schedule, and any back‐up documentation for each site are due by the 15th of each month.

Attach Early Learning Coalition (ELC) School Readiness Reimbursement Report and Electronic Payment Notification for each site are due by the 21st of each month

Check payable to:District School Board of Collier County

Send to:Marilyn Rowles, SACC ManagerDepartment of School OperationsMLK Jr. Administrative Center 5775 Osceola Trail,Naples, FL 34109

Questions:P: 239.377.0529E: [email protected]

Under penalty of perjury, i verify that the information provided is a true and accurate record of attendance and revenue

Print Name: __________________________ Signature: _________________________________________ Date: _______________

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SECTION 3 - SUBMITTALS

1.0 Evaluation of Submittals 1.1 Qualification Evaluation Committee: A Qualification Evaluation Committee will convene, review, evaluate and rank all valid responses submitted based on the evaluation criteria as outlined in Section 1 GENERAL CONDITIONS, Section 2, 1.0 PREPARATION OF PROPOSALS AND REQUIRED CONTENT and Section 3, 1.2 Evaluation Criteria. The evaluation factors will include, but are not limited to qualifications, experience of the Provider, capabilities, price, required submittals and other information regarding the Provider’s abilities to perform the required services. This process will result in a list of qualified providers. The District reserves the right to limit the final number of qualified providers that will participate in the selection process. Additionally, the District reserves the right to make an assessment based on the information submitted, regarding how many schools a provider can service. If a chosen provider is determined to be unable to service all of the schools for which it has been selected, the District may turn to any of the remaining providers at its discretion to ensure that all schools are serviced effectively. 1.2 Evaluation Criteria: Evaluation Committee members shall review and evaluate each submittal. Each criterion has been assigned a maximum point value as defined in the table below. Submittals will be evaluated based on the following criteria and corresponding point value:

I. Experience and Capabilities 25 points II. Scope of Services Provided 55 points III. Cost of Services Provided 20 points

Total 100 points 1.2.1 Experience and Qualifications - (25 points maximum):

Criteria Points 1.2.1.1 Organizational History, Structure and Authoritative Direction of

Control 5

1.2.1.2 Administration and Staff Qualifications 7 1.2.1.3 Selecting, Training and Evaluation 7 1.2.1.4 References 3 1.2.1.5 Litigation 3

1.2.2 Scope of Services Provided - (55 points maximum):

1.2.2.1 Program Design - Weekly Schedule 15 1.2.2.2 Program Enrichment 5 1.2.2.3 Academic Program 10 1.2.2.4 Operational Policies 10 1.2.2.5 On-Site Supervision 10 1.2.2.6 Number of Sites that can be serviced by Qualified Provider 3 1.2.2.7 Additional Services 2

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1.2.3 Cost of Services - (20 points maximum):

1.2.3.1 Registration and Fee Structure – has provider complied with RFQ requirements?

20

1.3 Interview/Presentation: The providers that are qualified through this RFQ by the selection committee will then be scheduled to give a web-cast presentation on March 31, 2016 that will be broadcast to all participating elementary schools for the purpose of making a decision to contract with a provider to run their school’s program or to implement a principal-run SACC program. Each elementary school principal, in conjunction with his/her leadership team member(s), if so determined, will view the presentations from each of the qualified providers. The principal, in conjunction with his/her leadership team member(s), if so determined, will evaluate the presentations and then proceed to rank each of the presentations and choose the highest ranked provider to contract for services with their school, or they will choose to run a principal-run. Please note that qualification does not guarantee a contract with any school(s). The District reserves the right to have a school contract with their 2nd or 3rd choice based on its’ assessment of how many schools a provider can reasonably service. 1.4 Evaluation Process: The District will not be under any requirement to complete the evaluation by any specific date and reserves the right to suspend or postpone the evaluation process should the need arise due to budget constraints, time constraints or other factors. However, it is anticipated that the review/evaluation process will be completed in a timely manner. The Purchasing Department will endeavor to notify in writing all Providers of any unexpected delays as noted above or otherwise determined. Note: A “final and best offer” may be negotiated; however, Providers are cautioned to provide their best offer initially. 2.0 Submittal Instructions 2.1 Submittal Due Date: All submittals must be received no later than 9:00 a.m. EST, on March 21, 2016. If a submittal is transmitted by US Mail or other delivery method, the Provider will be responsible for its timely delivery to the District School Board of Collier County, Florida, Purchasing Department, 5775 Osceola Trail, Naples, FL 34109. Any submittal received after the stated time and date, will not be considered and will be returned unopened to the Provider(s). 2.2 Provide one original, with manual signature along with eight (8) flash drives of the submittal. Submittals must be sealed and clearly labeled School Age Child Care (SACC), RFQ #16-007 on the outside of the package. The legal name, address, Provider's contact person, and telephone number must also be clearly annotated on the outside of the package. Once accepted, all original submittals and any copies of submittals become the sole property of the District and may be retained by the District or disposed of in any manner the District deems appropriate. 2.3 All submittals must be signed by an officer or employee having authority to legally bind the Provider(s). Any corrections must be initialed. This includes corrections made using correction fluid (white out) or any other method of correction. Providers should become familiar with any local conditions which may, in any manner, affect the services required. The

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Provider(s) is/are required to carefully examine the RFQ terms and to become thoroughly familiar with any and all conditions and requirements that may in any manner affect the work to be performed under the contract. No additional allowance will be made due to lack of knowledge of these conditions. 2.4 Submittals not conforming to the instructions provided herein will be subject to disqualification at the sole option of the District. 2.5 Any submittal may be withdrawn prior to the date and time the submittals are due. Any submittal not withdrawn will constitute an irrevocable offer, for a period of 90 days, to provide the District with the services specified in the submittal. 2.6 Time Schedule: The District will attempt to use the time schedule as indicated below.

February 25, 2016 RFQ is released at or about 4:30 p.m. EST

March 3, 2016 Pre-submittal Conference, 9 a.m. EST at Martin Luther King, Jr. Administrative Center, 5775 Osceola Trail, Naples, FL 34109

March 10, 2016 Request for Information cut-off 12:00 p.m. EST March 21, 2016 Proposals are due by 9:00 a.m. at Martin Luther King, Jr.

Administrative Center. Proposals will be opened, however, only Provider names will be announced at the opening.

March 24, 2016 Evaluation of proposals submitted at Martin Luther King, Jr.

Administrative Center. March 31, 2016 Webcast Presentations from qualified Providers at Martin

Luther King, Jr. Administrative Center. April 1, 2016 Schools will submit their choices (1st, 2nd, 3rd) to the

Purchasing Department for recommendation to the Superintendent.

April 12, 2016 The Board will review for approval the Superintendent’s

recommendation.

2.7 Pre-Submittal Conference: A pre-submittal conference is scheduled for 9:00 a.m. on March 3, 2016. The meeting will be held at the Martin Luther King, Jr. Administrative Center in the 3rd floor Purchasing Conference Room. The pre-submittal meeting will allow for providers to receive clarification regarding the solicitation. Any questions requiring answers after the meeting will need to be submitted in writing to Nancy Sirko, e-mail [email protected] or fax 239.377.0074 by noon, March 10, 2016. Questions not received by this date and time will not be considered. All questions received will be addressed in an addendum and posted on the District Purchasing Department website www.Demandstar.com. 2.8 LOBBYING PROHIBITION: In accordance with the legislative intent of Florida Statute Section 287.001 and Board Policy 6324 - CONE OF SILENCE DURING COMPETITIVE

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SELECTION PROCESS, except for a formal submittal in response to this RFQ or a presentation before Technical Screening Committee or Selection Committee members; firms, offerors, proposers, bidders, presenters, contractors, providers, qualifiers, and their employees, insurers, representatives and or agents are strictly prohibited from engaging in any contact, correspondence or discussion with Board Members, District Staff, Technical Screening Committee or Selection Committee members for the purpose of improving their standing or score in the public procurement screening, evaluation or selection process. Any provider or any individuals that lobby on behalf of provider during the time specified will result in rejection AND disqualification of said RFQ. 3.0 General Terms and Conditions 3.1 Agreement: A contract or agreement will be released, after award, for any work to be performed as a result of this RFQ. The submittal, negotiated terms, and the contract will constitute the complete agreement between Provider and the District. 3.2 Assignment of Contract and/or Payment: This contract or agreement is personal to the parties herein and may not be assigned, in whole or in part, by the Provider without prior written consent of the District. 3.3 Term of Contract and Expiration Date: This shall be a three (3) year contract. Terms and conditions shall commence on the first day of school, 2016-17 school year and will remain firm through the last day of the summer program, 2018-19. The contract may be renewed for two (2) additional one year periods, upon the written consent and agreement of both parties. The District retains the right, if it so choses, to renegotiate the contract renewal, or otherwise provide notice of termination, with the awarded Provider(s) one hundred and twenty (120) days prior to contract expiration date.

3.4 Cancellation of Award/Termination Prior to Expiration Date: The District, reserves the right to terminate any contract resulting from this RFQ, at any time based upon deficient performance, upon giving sixty (60) days prior written notice to the other party with opportunity to cure within thirty (30) days as more clearly defined on page 19, under Improvement Plan and Corrective Action. If said contract should be terminated as provided herein, the District will be relieved of all obligations under said contract. The District will only be required to pay to the Provider(s) that amount of the contract actually performed to the date of termination. Access to any and all work papers will be provided to the District after the Termination of the contract. Contract may also be terminated as defined below in section 3.8 School Choice. If said contract should be terminated as provided herein, the District will be relieved of all obligations under said contract. Access to any and all work papers will be provided to the District after the Termination of the contract. The awarded Provider will have the option to terminate the contract upon written notice to the Director of Purchasing. Such notice must be received at least sixty (60) days prior to the effective date of termination. Cancellation of contract by the Provider may result in removal from Bidder’s list for a period of three years.

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3.5 Choice of Program: If an awarded provider does not initiate a SACC program within thirty (30) days of the beginning of the contract period, the District reserves the right to initiate or bring in an alternate program of its choice. 3.6 Conflict of Interest: All Providers must disclose the name of any officer, director, or agent who is also an employee of the District. All Providers must disclose the name of any District employee who owns, directly or indirectly, any interest in the Providers' business or any of its branches, or who is involved in any way with the business activities of the qualified Provider that could create a conflict of interest or appearance of impropriety. 3.7 Default In the event that the awarded Provider(s) should breach this contract the District reserves the right to seek remedies in law and/or in equity. 3.8 School Choice:

a. There are instances when the leadership of a school with a provider-run program may change during the course of the school year. When this happens, the new principal may want to terminate a provider-run program in order to initiate a principal-run program. Or a principal of a school with a provider-run program may decide during the course of the year that they wish to initiate a principal-run program. Should either of these two (2) situations occur, the outside provider can expect to finish out the school year before the principal may initiate a principal-run program. Provider will be given a minimum of sixty (60) days’ notice. If such a situation occurs, parents of children participating in the program will be notified for their in-put. The principal will review such in-put prior to making a final decision.

b. There are instances when the leadership of a school with a principal-run program may change during the course of the year. When this happens, the new principal may want to go to a provider-run program. Or a principal of a school with a principal-run program may decide during the course of the year that they wish to initiate a provider-run program. Should either of these two (2) situations occur, the principal-run program shall run its’ course through the end of the school year before the principal may choose an outside provider. If such a situation occurs, parents of children participating in the program will be notified for their in-put. The Principal will review such in-put prior to making a final decision. This provision does not allow school leadership to change from one provider-run program to a different provider-run program.

3.9 Funding Out / Termination / Cancellation: Florida School Laws prohibit School Boards from creating obligations on anticipation of budgeted revenues from one fiscal year to another without year-to-year extension provisions in the agreements. It is necessary that fiscal funding out provisions be included in all submittals in which the terms are for periods longer than one (1) year. Therefore, the following funding out provision is an integral part of this submittal and must be agreed to by all Providers: The School Board may, during the contract period, terminate or discontinue the services covered in this submittal at the end of the School Board's then current fiscal year upon ninety (90) days prior written notice to the successful Provider.

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Such prior written notice will state: “That the lack of appropriated funds is the reason for termination, and Agreement not to replace the services being terminated with services similar to those covered in this submittal from another provider in the succeeding funding period. This written notification will thereafter release the School Board of all further obligations in anyway related to the services covered herein." The Funding Out statement must be included as part of any agreement. No agreement will be considered that does not include this provision for "funding out".

3.10 Indemnification / Hold Harmless Agreement: Successful Providers shall, in addition to any other obligation to indemnify the District School Board of Collier County, FL and to the fullest extent permitted by law, protect, defend, indemnify and hold harmless the School District, their agents, officers, elected officials and employees from and against all claims, actions, liabilities, losses (including economic losses), costs arising out of any actual or alleged;

a. Bodily injury, sickness, disease or death, or injury to or destruction of tangible property including the loss of use resulting there from, or any other damage or loss arising out of, or claimed to have resulted in whole or in part from any actual or alleged act or omission of the Provider, subcontractor, anyone directly or indirectly employed by any of them, of anyone for whose acts any of them may be liable in the performance of the work; or

b. Violation of law, statute, ordinance, governmental administration order, rule or regulation by Provider in the performance of the work; or Liens, claims or actions made by the Provider or any subcontractor or other party performing the work.

The indemnification obligations hereunder shall not be limited to any limitation on the amount, type of damages, compensation or benefits payable by or for the Provider, or for any subcontractor, under workers' compensation acts; disability benefit acts, other employee benefit acts or any statutory bar. Any costs or expenses, including attorney's fees, incurred by the District School Board of Collier County, FL to enforce this agreement shall be borne by the Provider and venue shall be in Collier County.

3.11 Insurance Requirements: During the full term of this contract, the Provider shall maintain an adequate program of insurance coverage as described below. The insurance shall be placed with insurance companies having an A.M. Best rating of “A” or higher. The insurance company shall name The District School Board of Collier County, Florida as an additional insured on all general liability or excess liability policies. The policies shall have a minimum of 30 days’ notice of cancellation.

GENERAL LIABILITY: The Provider shall provide a general liability insurance policy with a minimum limit of $1,000,000 per occurrence and $2,000,000 in the aggregate. The policy shall be written on an occurrence basis. There shall be no deductible or retention in excess of $5,000. The Provider’s agent or broker shall certify to the District that the policy covers and does not exclude acts of “Molestation or Abuse” of any kind.

AUTO LIABILITY:

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If the Provider will transport students as part of this contract, the Provider shall provide an auto liability insurance policy with a primary limit of $1,000,000. If there is no student transportation, auto insurance shall not be a consideration. WORKER’S COMPENSATION: The Provider shall provide Worker’s Compensation coverage for all employees as provided by Florida Statute. Coverage B, employer’s liability shall be for a limit not less than $500,000. EXCESS (UMBRELLA) LIABLITY: The Provider shall provide and excess or umbrella liability policy with a minimum limit of $5,000,000 per occurrence. The coverage shall be at least as broad as the coverage described in GENERAL LIABLITY, PROFESSIONAL LIABLITY: The Provider shall maintain a professional liability policy with a limit of $1,000,000.

3.12 Legal Requirements: It shall be the responsibility of the Provider to be knowledgeable of all federal, state, county and local laws, ordinances, rules and regulations that in any manner affect the items covered herein which may apply. Lack of knowledge by the Provider(s) will in no way be a cause for relief from responsibility. Provider(s) doing business with the District are prohibited from discriminating against any employee, applicant, or client because of race, creed, color, national origin, sex or age with regard to but not limited to the following: employment practices, rates of pay or other compensation methods, and training selection. 3.13 Minority/Women Business Enterprise (MWBE) Participation

3.13.1 Identify the MWBE Subcontractor or Subcontractors who will be working with you on this engagement (Attachment L). Indicate the extent and nature of the MWBE work with specificity, as it relates to the services as described in this RFQ, including the percentage of the total costs which will be received by the MWBE Subcontractor in connection with this proposal). 3.13.2 MWBEs shall submit information of its involvement in the minority community. Such evidence may include, but not be limited to, minority sponsored events, purchases made from minority companies, scholarship funds targeting minority students, financial contributions and/or providing other corporate resources for minority community projects.

3.13.3 MWBE Participation: Certified MWBE will be eligible for up to one hundred percent of the allocated points, and Providers who subcontract with an MWBE will be eligible for points. MWBE must be able to demonstrate compliance with the following:

1. Provide status on Attachment L. 2. Tier Participation – Providers have included in their proposal a commitment

to subcontract at least twelve percent (12%) of its business related to this RFQ with one or more MWBE Subcontractors. (Attachment M)

3.13.4 Providers must submit signed Letter of Intent with their Proposal for all MWBE subcontractors identified on the Schedule of Subcontracting prior to award. These Letters of Intent must indicate the scope of work to be performed by every MWBE, plus the percentage of the contract fees to be contracted to the listed subcontractor.

The qualified Provider’s responsibilities and requirements are itemized below:

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1. Incorporate a prompt payment assurance provision and payment schedule in all contracts between the qualified Provider and subcontractors.

2. File copies of all executed subcontractor agreement/contracts between

the qualified Provider and all MWBE Subcontractors on the project to the District Purchasing Department Office.

3. The qualified Provider shall submit an updated quarterly MWBE utilization

report for all contracts. The required reports are to be submitted to the Purchasing Department on a date agreed upon by both parties.

4. The awarded qualified Provider shall not substitute, replace or terminate any

MWBE Subcontractor without prior written authorization of the District, nor shall the qualified Provider reduce the scope of work or monetary value of a subcontractor without written authorization of the District. The qualified Provider shall notify the Purchasing Department Office of any additional awards to the MWBE Subcontractors on the successful Provider’s team and the addition of any new MWBE Subcontractors to the qualified Provider’s team on that project.

3.13.5 Execution of the contract between the District and the Provider shall be contingent upon the filing of executed contracts between the Provider and the MWBE subs listed on the Schedule of Subcontracting.

3.13.6 Please note that failure to comply with the above special conditions may be cause for contract termination.

3.14 Patents and Royalties: The Provider, without exception shall indemnify and save harmless the District School Board of Collier County, Florida and its employees from liability of any nature or kind including cost and expenses for or on account of any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by the District School Board of Collier County, Florida. If the Provider uses any design, device, or materials covered by letters, patent or copyright, it is mutually agreed and understood without exception that the proposed prices shall include all royalties or costs arising from the use of such design, device, or materials in any way involved in the work. In addition, the District shall maintain all rights to the written documentation, electronic media and other materials provided by the Provider in response to this submittal. 3.15 Leases: It is expressly understood that no lease interest rights arise for vendors under this RFQ. 3.16 Permits and Licenses: The Provider(s) will be responsible for obtaining any necessary permits and licenses and will comply with laws, rules, and regulations whether state or federal and with all local codes and ordinances without additional cost to the District. 3.17 Submittal Preparation Cost: The costs of developing submittals are entirely the responsibility of the Provider and shall not be charged in any manner to the District. This includes, but is not limited to, the direct cost of personnel assigned to prepare Provider’s response to the RFQ and any out-of-pocket expenses (including, but not limited to, travel,

38


accommodation, supplies) incurred by Provider in preparing the response to the RFQ.

3.18 Convicted Vendor List: Providers shall be aware of the provision of paragraph (2)(a) of Section 287.133, Florida Statutes which reads as follows: “A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime, may not submit a bid on a contract to provide any goods or services with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.”

3.19 Debarment: Federal Executive Order (E.O.) 12549 “Debarment“ requires that all contractors receiving individual awards, using federal funds, and all subcontractors certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. As part of Proposal responsiveness, providers are required to fill out the Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion. Information on debarment is available at the following website: www.sam.gov. (see Attachment G) 3.20 Disputes: In case of any doubt or difference of opinion as to the items to be furnished hereunder, the decision of the District shall be final and binding on both parties. 3.21 Governing Laws and Venue: 3.21.1 All legal proceedings brought in connection with this Contract shall only be

brought in a state or federal court located in the State of Florida. Venue in state court shall be in Collier County, Florida. Venue in federal court shall be in the United States District Court. Each party hereby agrees to submit to the personal jurisdiction of these courts for any lawsuits filed there against such party arising under or in connection with this Contract. In the event that a legal proceeding is brought for the enforcement of any term of the contract, or any right arising therefrom, the parties expressly waive their respective rights to have such action tried by jury trial and hereby consent to the use of non-jury trial for the adjudication of such suit.

3.21.2 All questions concerning the validity, operation, interpretation, construction and enforcement of any terms, covenants or conditions of this Contract shall in all respects be governed by and determined in accordance with the laws of the State of Florida without giving effect to the choice of law principles thereof and unless otherwise preempted by federal law.

3.22 Unauthorized / Illegal Aliens: The District shall consider the employment by any Contractor of unauthorized/illegal aliens in violation of Section 274A of the Immigration and Nationality Act. Such violation shall be cause for immediate termination of contract (s). Furthermore, provider shall complete the attached Exhibit J - “Contractor’s Affidavit Concerning Illegal Aliens” and submit with proposal. Failure to complete this affidavit will be cause for rejection of RFQ.

3.23 Public Records: Pursuant to subsection 119.071(1)(b) Florida Statutes, 2013 “sealed

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bids, proposals or replies received by the District pursuant to a competitive solicitation are exempt from the Public Records Act (Chapter 119) and Section 24(a), Article 1 of the Florida Constitution until such time as the District provides notice of an intended decision or until thirty (30) days after opening the bids, proposals, or final replies, whichever is earlier.”

3.23.1 All RFQ documents or other materials submitted by the provider in response to this RFQ will be open for inspection, upon request, by any person and in accordance with Chapter 119, Florida Statutes. Only trade secrets as defined in Section 812.081, Florida Statute shall be exempt from disclosure. 3.23.2 If the District rejects or cancels RFQ and intends to reissue, then all proposals or replies submitted, will remain exempt from public records, and may be returned unopened. 3.23.3 Per Florida Law, Contractor shall also maintain any and all records, and must:

1. Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the service; 2. Provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; 3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; 4. Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency.

All submittal documents or other materials submitted by the Provider in response to this RFQ will be open for inspection by any person and in accord with Chapter 119, Florida Statutes.

3.24 Reserved Rights of the District: The District reserves the right to accept or reject any or all submittals, to waive any irregularities and technicalities and may at its sole discretion, request a clarification or other information to evaluate any or all submittals. The District reserves the right to reject any and and/or all items proposed or award to multiple Providers. Prior to Board approval the District may cancel the RFQ or portions thereof, without penalty. The District reserves the right, before awarding the contract, to require Provider(s) to submit evidence of qualifications or any other information the District may deem necessary. The District reserves the right to further negotiate any submittal, including price, with the highest rated Provider. If an agreement cannot be reached with the highest rated Provider, the

40


District reserves the right to negotiate and recommend award to the next highest Provider or subsequent Providers until an agreement is reached. The School Board, at its sole judgment, will award or reject any or all submittals as is in the best interest of the District and the decision shall be final. 3.25 Posting of Tabulations/Recommendation: RFQ tabulations with recommended awards will be posted for review by interested parties on the District Procurement website at www.Demandstar.com and in the Purchasing Department, at 5775 Osceola Trail, Naples, FL 34109 and will remain posted for a period of 72 hours. Failure to file a protest within the time prescribed in Section 120.57(3) b, Florida Statutes, shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. If the tabulation with the recommendation of award is not posted by said date and time, Purchasing Department will endeavor to post a “Notice of Delay of Posting" to inform all Providers of the delay and anticipated posting date and time. Providers who feel they will be adversely affected by the recommendation(s) may protest under provisions of Board Policy 6320-Bid Protest attached hereto. Failure to file a protest within the time prescribed in Florida Statutes 120.57(3) will constitute a waiver of proceedings under Chapter 120, Florida Statute.

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THE DISTRICT SCHOOL BOARD OF COLLIER COUNTY SCHOOLS PARTICIPATING ELEMENTARY SCHOOLS

Naples Schools Avalon Elementary 3300 Thomasson Dr. Naples, FL 34112 Big Cypress Elementary 3250 Golden Gate Blvd. W Naples, FL 34120 Calusa Park Elementary 4600 Santa Barbara Blvd. Naples, FL 34104 Corkscrew Elementary 1065 C.R. 858 Naples, FL 34120 Estates Elementary 5945 Everglades Blvd. N. Naples, FL 34120 Golden Gate El/Intermed. 4911 20th Place SW (PK-2) – 5055 SW 20th Place (3-5) Naples, FL 34116 Golden Terrace El/Intermed. 2711 44th Terrace SW (Primary) – 2965 44th Terrace SW (Intermediate) Naples, FL 34116 Lake Park Elementary 1295 14th Ave. N Naples, FL 34102 Laurel Oak Elementary 7800 Immokalee Rd. Naples, FL 34119 Lely Elementary 8125 Lely Cultural Pkwy. Naples, FL 34113 Manatee Elementary 1880 Manatee Rd. Naples, FL 34114 Mike Davis Elementary 3215 Magnolia Pond Drive Naples, FL 34116

Naples Park Elementary 685 111th Ave. N. Naples, FL 34108 Osceola Elementary 5770 Osceola Trail Naples, FL 34109 Palmetto Elementary 3000 10th Avenue SE Naples, FL 34117 Parkside Elementary 5322 Texas Avenue Naples, FL 34113 Pelican Marsh Elementary 9480 Airport Rd. N Naples, FL 34109 Poinciana Elementary 2825 Airport Rd. S Naples, FL 34105 Sabal Palm Elementary 4095 18th Ave. NE Naples, FL 34120 Sea Gate Elementary 650 Sea Gate Dr. Naples, FL 34103 Shadowlawn Elementary 2161 Shadowlawn Dr. Naples, FL 34112 Veterans Memorial Elementary 15960 Veterans Memorial Blvd. Naples, FL 34110 Vineyards Elementary 6225 Arbor Blvd. Naples, FL 34119 Marco Island Schools Tommie Barfield Elementary 101 Kirkwood St. Marco Island, FL 34145

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ATTACHMENT A

REQUIRED FORMS CHECKLIST

TO BE SUBMITTED WITH PROPOSAL

Form Included with Submittal

1. Provider Acknowledgement (page 1)

2. References Form (ATTACHMENT B)

3. Anti-Collusion Statement (ATTACHMENT C)

4. Provider’s Statement of Qualifications (ATTACHMENT D)

5. Acknowledgement of Business Type (ATTACHMENT E)

6. Conflict of Interest Statement (ATTACHMENT F)

7. Debarment Form (ATTACHEMNT G)

8. Jessica Lunsford Act Statement (ATTACHMENT H)

9. Drug Free Workplace (ATTACHMENT I)

10. Contractor’s Affidavit Concerning Illegal Aliens (ATTACHMENT J)

11. Statement of Affirmation and Intent (ATTACHMENT K)

12. MWBE Participation (ATTACHMENT L)

13. MWBE Subcontractor (ATTACHMENT M)

14. Work Authorization (ATTACHMENT N)

Provider must submit evidence of insurability with RFQ document. Actual insurance documents must be received by the District no later than 15 days prior to commencement of contract.

15. General Liability

16. Auto Liability

17. Worker’s Compensation

18. Excess Liability

19. Professional Liability

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ATTACHMENT B REFERENCES FORM

1. Company Name: Address: Phone No.: Contact: E-Mail Address: 2. Company Name: Address: Phone No.: Contact: E-Mail Address: 3. Company Name: Address: Phone No.: Contact: E-Mail Address: 4. Company Name: Address: Phone No.: Contact: E-Mail Address: 5. Company Name: Address: Phone No.: Contact: E-Mail Address:

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ATTACHMENT C ANTI‐COLLUSION STATEMENT

The undersigned certifies that this submittal was prepared without prior understanding, agreement, or connection with any corporation, Vendor or individual submitting a proposal for the same contractual service, and is in all respects fair and without collusion or fraud in order to gain an unfair advantage in the award of this submittal. Vendor acknowledges that all information contained herein is part of the public domain as defined in the Public Records Act, Chapter 119, F.S. The signer of this submittal guarantees, as evidence of the sworn affidavit required herein, the truth and accuracy of all statements and information hereinafter provided. The undersigned hereby authorizes any public official, surety company, bank depository, material, or equipment manufacturer or distributor or any person or Vendor or corporation to furnish any pertinent information requested by the District School Board of Collier County or their representative, deemed necessary to verify the information provided and statements made regarding the standing and general reputation of the applicant. Receipts of the following Addenda are hereby acknowledged: (List all Addenda) ADDENDUM NO. ________ dated _____________ ADDENDUM NO. ________ dated_____________ ADDENDUM NO. ________ dated_____________ Dated at _________________________, this _____ day of _________________20____. Name of Vendor:________________________________________________________ By:_____________________________________________ Date signed:____________ Typed Name and Title:______________________________________ (Corporations must affix seal. Failure to do so may subject Applicant to rejection.) Sworn to and subscribed before me this ______day of ____________________20_____. ____________________ ____________________________________ Notary Public Commission Expiration Date

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ATTACHMENT D VENDOR’S STATEMENT OF QUALIFICATION

Please provide written responses to the following questions. If the answer to any of the questions is “Yes”, Vendor shall describe fully the circumstances, reasons therefore, the current status, and ultimate disposition of each matter that is the subject of this inquiry.

1. Has Vendor been declared in default of any contract? Yes No

2. Has Vendor forfeited any payment of performance bond issued by a surety company on any contract? _____Yes _____ No

3. Has an uncompleted contract been assigned by Vendor’s surety company on any payment of performance bond issued to Vendor arising from its failure to fully discharge all contractual obligations there under? _____Yes _____ No

4. Within the past three (3) years, has Vendor filed for reorganization, protection from creditors, or dissolution under the bankruptcy statutes? _ Yes No

5. Is Vendor now the subject of any litigation in which an adverse decision might result in a material change in the Vendor’s financial position or future viability? ___Yes _____ No

6. Is Vendor currently involved in any state of a fact‐finding, negotiations, or resistance to a merger, friendly acquisition, or hostile take‐over, either regulatory, administrative and/or license agency sanctions? The School Board may perform a background check on Vendor with all state and regulatory agencies.

8. Provide the following financial information:

$ Earnings Before Interest & Taxes

$ Total Assets

$ Net Sales

$ Market Value of Equity (Common & Preferred Stock)

$ Total Liabilities

$ Current Assets

$ Current Liabilities

$ Retained Earnings

Authorized Representative’s Signature Company Name

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ATTACHMENT E ACKNOWLEDGEMENT OF BUSINESS TYPE

This form must be signed in the presence of a Notary Public or other officer authorized to administer oaths and submitted with the proposal on the specified due date and time. The undersigned Vendor certifies that this submittal package is submitted in accordance with the scope of services in its entirety and with full understanding of the conditions governing this submittal.

BUSINESS ADDRESS OF VENDOR: Address City, State, Zip Code

Telephone No. Fax No.

SIGNATURE OF VENDOR If an Individual: Signature

doing business as If a Partnership: by: Partner Signature

If a Corporation:

Corporate Name

In what State is the Corporation Incorporated?

If not incorporated under the laws of Florida, are you licensed to do business in Florida?

Yes _____ No _____

by: Signature

Title:

Attest: (SEAL) Corporate Secretary

NOTARY PUBLIC, signature PRINTED NAME

Commission#:

(Seal) Commission expires:

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ATTACHMENT F ‐ Conflict of Interest Statement

Provider shall complete Exhibit E – “Conflict of Interest Statement” attached hereto and submit with proposal.

I hereby certify that: I, , am the

(Printed name) (Title)

and the duly authorized representative of the firm of (Name of Firm)

whose address is and that I possess the legal authority to make this affidavit on behalf of myself and the firm for which I am acting. I do hereby disclose:

I. The name(s) of any company owner, officer, director, employee or agent who is an employee of Collier County Public Schools1 and/or is an employee of Collier County Public Schools1 and owns, directly or indirectly, an interest of five percent (5%) or more of the responding company.

II. The name of any company owner, officer, director, employee or agent who has a spouse or child that is an employee of Collier County Public Schools1. Please list name(s) of employee and CCPS employee & department/site.

III. Any company owner, officer, director, employee or agent of the firm who has any conflicts of interest, real or apparent, due to ownership, other clients, contracts, or interests associated with this project.

1 – Please include the Collier County Public School department/site when listing a CCPS employee.

The above information is true and correct to the best of my knowledge. Signature Date Printed Name Organization Name

State of:

County of:

Subscribed and sworn to before me this day of , in the year

by who is personally known to me or has produced as identification.

NOTARY PUBLIC, signature

PRINTED NAME

Commission#: (Seal)

Commission expires:

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ATTACHMENT G ‐ Debarment Form

CERTIFICATION REGARDING, DEBARMENT, SUSPENSION

INELIGIBILITY AND VOLUNTARY EXCLUSION ‐ LOWER TIER COVERED TRANSACTIONS

This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 34 C.F.R Part 85, Section 85.510, Participants responsibilities. The regulations were published as Part VII of the May 26, 1988 Federal Register (pages 19160 ‐ 19211).

***** BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON NEXT PAGE *****

1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals

is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.

2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

Date: Organization Name: Names & Titles of Authorized Representative(s): Signature Printed Name & Title Signature Printed Name & Title Signature Printed Name & Title State of: County of: Subscribed and sworn to before me this day of , in the year by who is personally known to me or has produced as identification.

NOTARY PUBLIC, signature PRINTED NAME

Commission#:

(Seal) Commission expires:

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ATTACHMENT G ‐ Debarment Form Instructions

1. By signing and submitting this form, the prospective lower tier participant is providing the certification set out herein in accordance with these instructions.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this

transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

3. The prospective lower tier participant shall provide immediate written notice to the person to whom this

proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms ”covered transaction”, “debarred”, “suspended”, “ineligible”, “lower tier covered transaction”,

“participant”, “person”, “primary covered transaction”, “principal”, “proposal”, “voluntarily exclude”, as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of these regulations.

5. The prospective lower tier participant agrees by submitting this form that, should the proposed covered

transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower tier participant further agrees by submitting this form that it will include this Exhibit

without modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions.

7. A participant in a covered transaction may rely upon a certification of a perspective participant in a lower tier

covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the Non‐procurement List.

8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order

to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered

transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction may pursue available remedies, including suspension and/or debarment.

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ATTACHMENT H ‐ Jessica Lunsford Act Statement

Each Vendor and Contractor of the School District of Collier County, Florida shall comply with the following after they have received notification of their award, however, this statement must be completed and returned with proposal. Please note that procedures and policies may change without notification.

1. All personnel will be required to obtain badges through the Human Resources (HR) Department. 2. Badges will only be issued to vendors with contracts, purchase orders or direct permission from an

authorized District Department. All vendors requesting badges must submit all insurances, proof of contract etc… to the Legal Department prior to the issuance of any badge.

3. Provide HR with a list of individuals that will be assigned to this contract, along with their home address, phone number, date of birth and driver’s license number (forms are available through the HR Department).

4. The cost per badge is $100.25*. This badge must be worn in plain sight when vendor/contractor employees are on school grounds. Further information on the District’s badging requirements can be found at this link: http://www.collier.k12.fl.us/hr/vendorinfo.asp

5. Vendor/contractor may provide HR with proof that the individuals have been fingerprinted in other Districts and passed the level II criteria so a determination can be made whether this District can accept the clearance from other Districts. If clearance is accepted, the individual will need to be issued a contractor badge. The cost for this badge will be $20*.

6. Notify HR when individuals have left their company so that HR can notify DOE to no longer store those prints.

7. It is the vendor/contractor’s responsibility to return in to HR, the badges of any resigned or terminated employees ASAP.

8. Use of an individual’s badge by another individual is a terminable offense. All individuals MUST be properly badged.

9. Renewal cards will be available beginning May 1 of each year. Procedure to secure renewal cards: a. Applicants complete and sign the Level II Clearance for Contract Services form and submit them to

the vendor/contractor. b. Vendor/contractor collects the forms and takes them to HR along with a $20 renewal fee per badge.

Fee is payable by cash or money order only. c. HR will call the contact person for the vendor /contractor when the cards are ready to be picked up. d. The designated person from the vendor/contractor comes to HR to pick up the cards and sign the log.

10. Renewal cards will be available beginning May 1 of each year. Procedure to secure renewal cards: 11. It will be the responsibility of the contractor to insure they meet any and all badging requirements.

Please note fingerprinting and badging procedures are subject to change without notification. If will be the Contractor’s responsibility for any modification or change to any of the fingerprinting or badging requirements and to insure they meet all State and District requirements. Vendors can do this by monitoring the District’s web site, http://www.collierschools.com/hr for updates and changes in procedure. I acknowledge that I’ve read, understand and will comply with the Vendor/Contractor Responsibilities as listed above. Signature Date

Printed Name Organization Name Title Address, City & State

*All pricing subject to change without notification.

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ATTACHMENT I DRUG‐FREE WORKPLACE CERTIFICATION FORM

In accordance with Florida Statute 287.087, preference shall be given to businesses with drug‐free workplace programs. Whenever two or more proposals, which are equal with respect to price, quality, and service, are received by the State or by any political subdivision for the procurement of commodities or contractual services, a proposal received from a business that certifies that it has implemented a drug‐free workplace program shall be given preference in the award process. Established procedures for processing tie proposals will be followed if none of the tied Vendors has a drug‐free workplace program. In order to have a drug‐free workplace program, a business shall: (1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing,

possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

(2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of

maintaining a drug‐free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

(3) Give each employee engaged in providing the commodities or contractual services that are in

question a copy of the statement specified in subsection (1). (4) In the statement specified in subsection (1), notify the employees that, as a condition of working on

the commodities or contractual services that are in question, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.

(5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or

rehabilitation program if such is available in the employee's community by, any employee who is so convicted.

(6) Make a good faith effort to continue to maintain a drug‐free workplace through implementation of

this section.

As the person authorized to sign the statement, I certify that this Vendor complies fully with the above requirements. Authorized Representative’s Signature Company Name

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ATTACHMENT J Contractor’s Affidavit

Concerning Illegal Aliens State of: County of: The undersigned deposes and states that complies with the provisions of (Organization Name) Section 274A of the Immigration and Nationality Act; that (Organization Name) Substantiates that all employees providing services or involved in any way on projects funded directly by or assisted in whole or part by state & grant funds or federal stimulus dollars can legally work in the United States and complies with the provisions of federal and state laws, and will maintain such throughout the life of this contract. Any misrepresentation or any employment of persons not authorized to work in the United States constitutes a material breach and shall be cause for the imposition of monetary penalties up to five percent (5%) of the contract price, per violation, and immediate termination of the contract for all awarded sites.

Organization Name Address

Signature City & State

Printed Name

Subscribed and sworn to before me this day of , in the year by who has produced as identification. Commission#: NOTARY PUBLIC, signature Commission expires: PRINTED NAME

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ATTACHMENT K STATEMENT OF AFFIRMATION AND INTENT

TO: THE DISTRICT SCHOOL BOARD OF COLLIER COUNTY, FLORIDA, PURCHASING DEPARTMENT

PROJECT: DATE:

The undersigned, hereinafter called the Vendor, declares that the only persons, or parties interested in their submittal are those named herein, that this submittal is, in all respects, fair and without fraud that it is made without collusion with any other Vendor or official of the District School Board of Collier County, FL. Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive pricing in connection with the entity’s submittal for the above project. This statement restricts the discussion of pricing data until the completion of negotiations and execution of the Agreement for this project. The Vendor certifies that no Board Member, Director, or any School Board Employee directly or indirectly owns assets or capital stock of the proposing entity, nor will directly or indirectly benefit by the profits or emoluments of this submittal. (For purposes of this paragraph, indirect ownership or benefit does not include ownership or benefit by a spouse or minor child.) The Vendor certifies that no member of the entity’s ownership or management is presently applying for an employee position or actively seeking an elected position with the District. In the event that a conflict of interest is identified in the provision of services, the Vendor agrees to immediately notify the District in writing. The Vendor further declares that he/she has carefully examined the scope of services, instructions, terms and conditions of this Request for Qualifications and that Vendor’s submittal is made according to the provisions of the RFQ and that he/she will meet or exceed the scope of services, requirements, and standards contained in the Request for Qualifications. The Vendor agrees to abide by all conditions of the negotiation process. In conducting negotiations with the District, Vendor offers and agrees that if this negotiation is accepted, the Vendor will convey, sell, assign, or transfer to the District all rights, title, and interest in and to all causes of action it may now or hereafter acquire under the Anti‐trust laws of the United States and the State of Florida for price fixing relating to the particular commodities or services purchased or acquired by the District. At the District’s discretion, such assignment shall be made and become effective at the time the District tenders final payment to the Vendor. The submittal constitutes a firm and binding offer by the Vendor to perform the services as stated. Corporate Name of Vendor (Typed) Address, City, Zip Signature of Authorized Representative Date Telephone Number

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ATTACHMENT L MINORITY/WOMEN BUSINESS PARTICIPATION GUIDELINES

The Vendor understands that the District is committed to an increase in the number of qualified minorities and

women who wish to provide supplies, equipment, or services to the District, and that the District has established

as goals for that participation twelve percent (12%) of the total cost of the purchasing contracts to be provided by

minorities.

Accordingly, the Vendor hereby certifies that he/she will use his/her best efforts to achieve the Board’s goals in

the administration of this contract unless waived as provided herein.

Minority/Women Business Participation may be provided through any combination of the following elements:

1. Business with minority ownership: The amount of participation for this element shall be the relative portion

of the total amount of the order in proportion to the percentage of minority ownership of the company. Where

the company has more than fifty‐one percent (51%) minority ownership and is considered a minority owned

business, the total amount of the order shall be used as the amount of participation.

2. Sale of material obtained from minority/women distributors or manufacturers: The amount of participation

for this element shall be the relative portion of the total amount of the order in proportion to the percentage of

the value for that amount of materials, which is obtained from minority/women distributors or manufacturers.

DEFINITIONS ‐ When used herein, the following terms will apply:

a. “District” means the District School Board of Collier County, Florida.

b. “Minority Individual” means a person who is a citizen of the United States and who is Black, Hispanic,

American Indian, or Asian.

c. “Minority Business Enterprise” means (1) (a) an unincorporated business Vendor not less than 51 percent of

the ownership of which is vested in one or more minority individuals or (b) an incorporated business Vendor

not less than 51 percent of whose issued and outstanding shares are owned by one or more minority

individuals, and (2) whose business affairs are controlled and operated on day‐to‐day basis by one or more

minority individuals.

d. “MBE” means a Minority Business Enterprise.

e. “Women Business Enterprise” means (1) (a) an unincorporated business Vendor not less than 51 percent of

the ownership of which is vested in one or more female individuals or (b) an incorporated business Vendor

not less than 51 percent of whose issued and outstanding shares are owned by one or more female

individuals, and (2) whose business affairs are controlled and operated on day‐to‐day basis by one or more

female individuals.

f. “WBE” means a Women Business Enterprise.

Certificate of Minority/Women Participation

Responsibility for determining minority business participation by Vendor shall be reviewed by the

Purchasing/Contracting Department when submitting a proposal to provide supplies, equipment, or services to

the District. The Vendor must include with the proposal the CERTIFICATE OF MINORITY/WOMEN PARTICIPATION from the

certifying agency. After a proposal has been opened and the appropriate staff of the District has completed all

procedures relating to the recording of said proposal, the Purchasing/Contracting Department shall examine the

same to determine whether the proposed Vendor has complied with the minority/women participation goals

contemplated herein.

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The Vendor must demonstrate to the satisfaction of the District’s Purchasing/Contracting Department prior to the

award of the contract, and periodically thereafter throughout the term of the contract, that the Vendor with the

goals for minority/women participation.

If at any time, either before or after the award of contract, the Vendor determines that he/she will be unable to

comply, the Vendor may apply to the Superintendent for a waiver. The Superintendent may grant a waiver when

the Vendor demonstrated that the Vendor has made diligent, good faith efforts to meet the goals for

minority/women participation, but due to circumstances beyond its control, it is impossible for the Vendor to

comply.

Notwithstanding, any of the forgoing requirements relating to the Minority/Women Business Participation

Guidelines contained herein, the District reserves the right to waive any technical requirements relating to the

submission of the CERTIFICATE OF MINORITY/WOMEN PARTICIPATION if to do so would rebound to the benefit of the

District in the increase of minority/women participation in contracts originating in the Purchasing Department.

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ATTACHMENT L

MWBE PARTICIPATION

The District has established annual participation levels for the procurement of goods and non‐professional services with Minority‐Owned & Women‐Owned Business Enterprises (MWBE). For the purposes of calculating the participation‐level percentage, only those dollars awarded to certified MWBE Subcontractors will be utilized.

MWBE

1. Are you a certified MWBE Vendor? Yes No

If yes, please check the agency you are certified with and attach a copy of the certification to your proposal: State of Florida Other Entity____________________________________________ National Minority Supplier Development Council

Please sign below to acknowledge that you have read and understand the information regarding the District’s MWBE programs. Authorized Signature Company Name

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ATTACHMENT M

MWBE SUBCONTRACTOR

The District has established annual participation levels for the procurement of goods and non-professional services with Minority-Owned & Women-Owned Business Enterprises (MWBEs). For the purpose of calculating the MWBE participation percentages, only those dollars awarded to certified MWBE Subcontractors will be utilized. Monies contracted or subcontracted to MWBE Subcontractors are included in the calculation. As a result, Vendors are asked to include certified MWBE Subcontractor participation information below. Please complete the information below showing Vendor’s commitment to subcontract at least twelve percent (12%) of its business related to this RFQ to one or more MWBE Vendors. 1. MWBE Subcontractor Name:

Please indicate agency MWBE Subcontractor is certified with

Describe in detail what portion of the contract the MWBE Subcontractor will be performing: What dollar amount of this contract will be assigned to this MWBE Subcontractor: $

2. MWBE Subcontractor Name:

Please indicate agency MWBE Subcontractor is certified with

Describe in detail what portion of the contract the MWBE Subcontractor will be performing: What dollar amount of this contract will be assigned to this MWBE Subcontractor: $

If Vendor has more than two MWBE Subcontractors, the Vendor should include information for additional MWBE Subcontractors on an additional sheet of paper. Vendor agrees to supply subcontractor payment information to the District School Board of Collier County Public Schools. The due date and report format will be established upon award of the contract. Authorized Signature Company Name

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ATTACHMENT N

WORK AUTHORIZATION #___

VENDOR NAME: _____________________________

ADDRESS: _____________________________ _____________________________ _____________________________ ATTENTION: _____________________________<Authorized Representative of Vendor> SCHOOL: _____________________________ PROJECT: School Age Child Care Services Pursuant to RFQ #_________ This Work Authorization WA #___________is hereby issued pursuant to the Contract ("Agreement"), dated Date and numbered __________, between The District School Board of Collier County, Florida ("District") and ______________("Vendor"). All terms used herein shall have the same meaning as defined in the Agreement unless otherwise noted herein. In consideration of the mutual covenants and agreements set forth below, District and Vendor agree as follows:

ARTICLE 1 SCOPE OF WORK

District hereby authorizes Vendor to provide the following Services:

Provide School Age Child Care Services on the school campus located at _________ before and after school. Vendors will serve the District children per the Scope of Services, Terms and Conditions set forth in RFQ #115-4/13.

ARTICLE 2

SCHEDULE The Services under this Work Authorization shall be provided in accordance with the following schedule:

Standard hours of operation are 6:30 a.m. to 6:30 p.m. The program operates every day that school is in regular session. Services shall be offered on non-student contact days based on the SACC Operational Calendar. During these breaks, children may attend the Full Day Enrichment Program at their school. If Full Day Enrichment Programs are not offered at the student enrolled school then he/she may attend an alternate location within the program with the Program Director’s approval. The student will not be charged any additional fees to attend the alternate program.

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a. Morning Program: 6:30 a.m. through 7:45 a.m. (minimum of 5 students to operate program)

b. Afternoon Program: 2:45 p.m. through 6:30 p.m. c. Early Dismissal Day: 11:45 a.m. through 6:30 p.m. d. Full Day Programs: Schools providing a morning program during regular session

shall operate 6:30 a.m. through 6:30 p.m. e. Full Day Programs: Schools unable to provide morning programs during regular

session shall operate one half (1/2) hour later: 7:00 a.m. through 6:30 p.m. (Non-student contact school days based on the SACC Operational Calendar.)

f. Provider-run Programs will submit a summer program plan to the District no later than March 1 each year. Site(s) for summer programs will be determined and approved by the District.

Services shall commence on the first day of school and be completed by last day of summer school.

ARTICLE 3

COMPENSATION

The compensation for the Services under this Work Authorization shall be as follows:

Fees shall be based upon the fee schedule set forth in RFQ #16-007.

Payment Terms and Conditions: Payment of 15% of the total monthly tuition and enrollment fees paid as outlined in the SACC Fee Schedule (Section 3.4) for all students in the program, REGARDLESS OF THE SOURCE OF FUNDING, shall be remitted to the District by noon on the 15th of each month for services rendered during the previous month. The SACC Attendance Summary Form (Exhibit E) shall be submitted to the SACC Manager every Monday for the preceding week along with the detail deposit reports and attendance documentation in connection to the tuition collected. The provider shall prepare a monthly billing (Exhibit F Remittance Form) based on the SACC Attendance Summary Form and the total monthly tuition and enrollment fees paid as outlined in the SACC Fee Schedule. If the 15th should fall on a weekend day, payment shall be remitted on the Friday prior to that weekend. Failure to provide timely payments may result in termination of services.

Provider Funded Scholarships: Students participating in SACC and are receiving a full or partial scholarship must be identified on the SACC Attendance Summary Form along with the amount of tuition charged. Payment of 15% of the total monthly tuition and enrollment fees collected will apply. This payment shall be remitted to the District by noon on the 15th of each month for services rendered during the previous month. If the 15th should fall on a weekend day, payment shall be remitted on the Friday prior to that weekend. Moreover, tuition paid through a scholarship will be assessed an additional quarterly $10.00 per student operational fee calculated on October 31, January 31, April 30 and July 31 and paid to the District on the 15th of the following month after each calculation. The $10.00 quarterly fee applies to students even if the total tuition is paid through a scholarship. This payment shall be made separate from the regular payment and include an accounting of that payment.

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The SACC Attendance Summary Form (Exhibit E) shall be submitted to the SACC Manager every Monday for the preceding week along with the detail deposit reports and attendance documentation in connection to the tuition collected. The provider shall prepare a monthly billing (Exhibit F Remittance Form) based on the SACC Attendance Summary Form and the total monthly tuition and enrollment fees as outlined in the SACC Fee Schedule. Failure to provide timely payments may result in termination of services. The District reserves the right to review and update the quarterly program fee at any given time.

ELC: Payment of 15% of gross revenues received from Early Learning Coalition of Southwest Florida (ELC) shall be submitted on the monthly billing (Exhibit F Remittance Form) on the 21st of each month along with the monthly School Readiness Reimbursement Report and the Electronic Payment Notification. If the 21st should fall on a weekend day, payment shall be remitted on the Monday following that weekend.

Grants: Students with tuition paid through a grant must be identified on the SACC Attendance Summary Form. Payment of 15% of the total monthly tuition and enrollment fees as outlined in the SACC Fee Schedule (Section 3.4) shall apply for all students participating in that grant program. The provider shall prepare a monthly billing (Exhibit F Remittance Form) based on the SACC Attendance Summary Form and the total monthly tuition and enrollment fees as outlined in the SACC Fee Schedule. This payment shall be made separate from the regular payment and include an accounting of that payment. This payment shall be remitted to the District by noon on the 15th of each month for services rendered during the previous month. If the 15th should fall on a weekend day, payment shall be remitted on the Friday prior to that weekend. Failure to provide timely payments may result in termination of services. The District reserves the right to review and update the program fee at any given time. Grant Applications: All grant applications must be submitted to the District SACC Office for review sixty (60) days prior to approval/acceptance at the school level. Summer Payment Terms and Conditions: Summer program months shall be from June 1 through August 31. Payment of 20% during the three (3) summer months, of the total monthly tuition and enrollment fees paid for all students in the program, REGARDLESS OF THE SOURCE OF FUNDING, shall be remitted to the District by noon on the 15th of each month for services rendered during the previous month. The SACC Attendance Summary Form (Exhibit E) shall be submitted to the SACC Manager every Monday for the preceding week along with the detail deposit reports and attendance documentation in connection to the tuition collected. The provider shall prepare a monthly billing (Exhibit F Remittance Form) based on the SACC Attendance Summary Form and the total monthly tuition and enrollment fees paid as outlined in the SACC Fee Schedule. If the 15th should fall on a weekend day, payment shall be remitted on the Friday prior to that weekend. Failure to provide timely payments may result in termination of services.

Provider Funded Scholarships and Grants will be follow the same procedures as

outlined in the above sections titled Provider Funded Scholarships and Grants. Access and Review of Records

The provider shall maintain adequate records to justify all charges, expenses, and costs

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incurred in performing SACC Services for at least three (3) year after completion of this contract. The District shall have access to such books, records, and documents as required in this section for the purpose of inspection and review of records during normal business hours, upon five (5) days’ notice.

ARTICLE 4 QUALIFICATIONS AND SPECIAL REQUIREMENTS

The Services to be provided under this Work Authorization are subject to the following special requirements and qualifications:

ARTICLE 5 MISCELLANEOUS

All terms and conditions of the Agreement shall remain in full force and effect unless waived or modified by an express provision of this Work Authorization. THE DISTRICT SCHOOL BOARD OF COLLIER COUNTY, FLORIDA <Name of Vendor> By: By: Date: Date: Print Name: Print Name: Title: Title:

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The School Board of Collier County

Bylaws & Policies

8510 - WELLNESS

The School Board is committed to providing a learning environment to support and promote wellness, nutrition, and an active lifestyle. The Board recognizes the positive relationship between nutrition, physical activity, and the capacity of students to develop and learn.

The Board believes that school and District staff members should encourage health and wellness. This policy provides a comprehensive approach to staff and student wellness that is sensitive to individual and community needs.

School Food and Nutrition

Goal: Establish an environment to provide and promote lifelong healthy eating habits and the consumption of nutritious foods.

Academic performance and quality of life are affected by the choice and availability of healthy foods in schools. The consumption of healthy foods supports students’ physical growth, brain development, resistance to disease, emotional stability, and ability to learn.

A. Nutrition guidelines for foods served or sold in schools shall maximize the use of products that contain whole grains and feature a variety of fruits and vegetables. Saturated fat, sugar, and sodium shall be limited and foods shall be trans-fat free. Portion sizes shall be consistent with USDA meal pattern standards and the Dietary Guidelines for Americans for foods offered to students in schools including those from the District’s Department of Nutrition Services and/or contracted vendors.

B. The Department of Nutrition Services policies and guidelines for reimbursable meals shall not be less restrictive than Federal and State regulations require. Menu and product selection shall utilize student, parent, staff, and community advisory groups whenever possible. Nutrition Services recommendations will be consistent with the procedures in Board Policy 8500.

C. Vending Machines:

1. All vending machines shall provide only single serving snacks.

2. Schools shall make healthful selections of foods and beverages consistent with the Dietary

Guidelines for Americans available in vending machines. Selections shall be in compliance with Federal and State Competitive Food Standards.

D. Encourage that foods served or sold to students in schools during the school day, including school

and classroom celebrations, classroom activities, vending machines, school stores, athletic events, or fundraising should model a healthy lifestyle.

E. USDA's "All Foods Sold in Schools" standards, also known as "Smart Snacks in School" nutrition

standards, are to be used for snack foods and beverages sold to children at school during the school day.

F. Food is not recommended for use as a reward and is never used or withheld as a means of punishment.

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Nutrition Education

Goal: Develop the knowledge and skills in students and staff necessary to make nutritious and healthy food choices for a lifetime by teaching and modeling the connection of eating nutritious foods and being healthy.

Nutrition education topics shall be integrated within the sequential, comprehensive health education program.

A. Nutrition education curricula shall be designed to help students experience and learn about lifelong healthy eating habits and the positive relationship between a healthy diet and good health.

B. School instructional staff shall collaborate with community agencies and groups that provide nutrition education that is consistent with the District’s health and nutrition education curriculum send a consistent message to students and their families about the District’s commitment to health and nutrition.

C. School staff members shall encourage l healthy eating behaviors.

D. Resources will be available to schools/educators via the District website regarding healthy

celebrations, non-food rewards, and examples of fund raisers that follow the Dietary Guidelines for Americans.

Health Education and Life Skills

Goal: Provide students with learning opportunities to understand, demonstrate, and promote healthy lifestyle choices and reduce health risks.

Healthy living skills and nutrition concepts shall be taught as part of the regular instructional program.

A. Each school shall implement the District’s interdisciplinary, sequential, skill-based health education curriculum based upon State standards and benchmarks.

B. Students shall have access to valid and useful health information and health promotion products and services.

C. Students shall have the opportunity to practice behaviors that enhance health and/or reduce health risks.

D. Students shall be taught communication skills, goal setting, and decision making skills that enhance their personal, family, and community relationships.

Physical Education and Activity

Goal: Provide students the opportunity to obtain the skills, knowledge, abilities, and attitudes for lifelong physical activity.

Physical education and physical activity shall be an essential element of each school’s instructional program.

A. Physical education for students during the normal school day shall be consistent with the current Board Policy 2280, Physical Education.

B. The use of physical activity as punishment, the withholding of participation in physical education

class as punishment, or the use of physical education class time to complete assignments from other classes shall be prohibited.

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C. Schools shall encourage students to spend at least sixty (60) minutes of physical activity daily outside of the school environment.

D. Schools are encouraged to offer SACCintramural programs and/or physical activity clubs that meet the needs and interests of students.

E. Schools will encourage parents and community members to institute programs that support physical activity, such as a walk-to-school program.

Healthy and Safe Environment

Goal: Provide safe schools and communities to promote and influence healthier lifestyles for all students and citizens.

A healthy and safe environment for all before, during, and after school helps to support academic success.

A. School buildings and grounds, structures, vehicles, and equipment shall meet all current health

and safety standards (including environmental air quality) and shall be kept clean, safe, and in good repair.

B. Schools, District offices, and vehicles shall provide an environment that is free from tobacco, alcohol, and other drugs.

C. Training and education for students and staff shall support personal safety, violence prevention,

school safety awareness, bullying awareness/intervention/prevention, and reinforce a harassment free environment.

D. Each work site, school, and classroom shall endeavor to create an environment where students,

parents/guardians, and staff members are accepted, respected, and valued for their personal integrity.

Social and Emotional Well-Being

Goal: Build a coordinated and comprehensive healthy school environment.

Programs and services shall support and value the social and emotional-well being of students, families, and staff members.

A. Each school shall provide a supportive and nurturing environment that includes school counseling services, and referrals to community resources as appropriate.

B. Students shall be provided the opportunity to express thoughts and feelings in a responsible manner.

C. Students shall learn skills that can help them build positive interpersonal relationships.

D. Students and staff shall be supported in balancing work and recreation and will be instructed in techniques to help them become aware of stressors which may interfere with health.

Student Health Services

Goal: Provide appropriate services to promote the physical and emotional health and well-being of students.

A District sponsored healthcare services program shall offer education and services that promote academic achievement and success. Health services will be provided under the supervision of a

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professional health services coordinator with the support and direction of the Board and the Collier County Health Department.

Delivery of health services will include:

A. emergency health interventions, routine daily management of health conditions that affect a

student’s academic performance, communicable disease prevention, student health screening, and community health referrals as appropriate;

B. personalized health education and support to assist those students who have documented chronic or acute health conditions;

C. parent and teacher health education regarding individual student health concerns or issues;

D. collaboration with other community agencies and resources to promote student health and wellness.

Family, School and Community Partnerships

Goal: Strengthen partnerships to improve both the planning and implementation of health promotion projects that encourage a healthy lifestyle.

Long term effective partnerships between families, schools, and local community partners benefit both schools and the local community.

A. School Advisory Councils (SACs) will have the opportunity to be included as participants in all individual school and District wellness initiatives.

B. Community partnerships shall be developed and maintained as resources to be used for individual school and District wellness programs, initiatives, projects, activities, and events.

C. Individual schools and the District shall actively support the engagement of students, families, and

staff members in community organizations and activities and events that encourage or promote health and wellness.

D. Advertising messages should be consistent with and reinforce the goals of this policy. Advertising

of foods or beverages in the areas accessible to students during meal times must be consistent with standards set forth in this policy.

Staff Wellness

Goal: Support employee health promotion and wellness programs at each District work site to achieve improved staff health, energy, and longevity. Schools with a healthy staff will have better attendance, thereby decreasing disruption in students’ education.

The District shall provide health promotion resources/programs and initiatives for employees to attain/maintain healthy lifestyles and model healthy behaviors for students through the Pathways to Enhanced Health Plan and the District website.

The Pathways to Enhanced Health Plan is the District’s wellness plan. Under the Pathways plan, employees may qualify for lower deductibles and out-of-pocket expenses by participating in activities that promote wellness.

A. Employees shall be encouraged to engage in daily physical activity before or after work hours.

B. Employees’ efforts to meet the "Enhanced" level of the District‘s Pathways to Enhanced Health Program will be supported.

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C. The District Wellness Committee will facilitate and coordinate a consistent wellness message to

increase and enhance effective staff and student wellness initiatives plus positively impact the wellness climate of the Collier County School District. (see AP 8510)

D. Employee wellness services will be identified in the District Strategic Plan.

E. Schools will be encouraged to include an employee wellness goal in

their School Improvement Plans.

The District will provide information to all employees regarding wellness resources/programs and health initiatives through the District’s Pathways to Enhanced Health Program.

Program Monitoring

The Superintendent will ensure compliance with this wellness policy. The principal will ensure compliance with this policy in his/her school. Annually, each school will complete a wellness environment evaluation/report to measure compliance and implementation of the Wellness Policy for the Superintendent. These documents will be reviewed by the District Wellness Committee.

Policy Review

The District Wellness Committee has the responsibility to annually review the District’s wellness policy, its evaluation of the environments at each school, and each school’s implementation of the wellness policy. The District Wellness Committee will present its findings to the Superintendent.

42 U.S.C. 1751 et seq. (National School Lunch Act)42 U.S.C. 1771 et seq.(Child Nutrition Act of 1966) P.L. 108.265, Section 204 (Richard B. Russell National School Lunch Act) F.S. 1001.41, 1001.42, 1001.43, 1003.42, 1006.06, 1006.0605, 1006.0606 F.A.C. 6A-7.0411

Revised 9/10/13 Revised 10/13/15

© Collier 2015

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Bylaws & Policies

8475 - CRIMINAL BACKGROUND AND EMPLOYMENT

The safety of its students is of paramount importance to the District. Consistent with this concern for student safety, and in compliance with Florida law, the District requires that all contractual personnel who are permitted on school grounds when students are present, including those contractual personnel whose performance of the contract is not anticipated to result in direct contact with students, and those contractors who have access to or control of school funds shall be subject to a criminal background check. Non-instructional contractual personnel shall include any vendor, individual, or entity under contract with the School Board. The District shall inform these individuals that they are subject to criminal background checks.

The District may choose to share information received as the result of the criminal background check with other school Districts. The information contained in the reports received is confidential.

The Superintendent shall develop and update administrative procedures as necessary to implement this policy.

F.S. 1012.465, 1012.457

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Bylaws & Policies

6320 - PURCHASING

Bid Protest

A. A bidder who wishes to file a bid protest, must file such notice and follow procedures prescribed by F.S. 120.57(3), for resolution. For bids solicited by the purchasing department or the facilities department, the notice must be filed with the purchasing department.

B. Any person who files an action protesting a decision or intended decision pertaining to a bid pursuant to F.S. 120.57(3)(b), shall post at the time of filing the formal written protest, a bond payable to the Board in an amount equal to $25,000 or two percent (2%) of the lowest accepted bid, whichever is greater, for projects valued over $500,000 and five percent (5%) of the lowest accepted bid for all other projects. The bond shall be conditioned upon the payment of all costs which may be adjudged against the protester in the administrative hearing in which the action is brought and in any subsequent appellate court proceeding. If, after completion of the administrative hearing process and any appellate court proceedings, the District prevails, it shall recover all costs and charges, which shall be included in the final order or judgment, including charges made by the Division of Administrative Hearings, but excluding attorney's fees. If the protester prevails, s/he shall recover from the District all costs and charges which shall be included in the final order of judgment, excluding attorney's fees.

C. Failure to file a notice of intent to protest, or failure to file a formal written protest within the time prescribed in section F.S. 120.57(3), shall constitute a waiver of proceedings under F.S. Chapter 120.

F.S. 1001.43, 1010.04 F.A.C. 6A-1.012

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Bylaws & Policies

6324 - CONE OF SILENCE DURING COMPETITIVE SELECTION PROCESS

A cone of silence is hereby established for all competitive selection processes including Invitations for Bids (IFB), Request for Proposals (RFP), Request for Qualifications (RFQ), and Invitations to Negotiate (ITN) for the provision of goods and services. The cone of silence is designed to protect the integrity of the procurement process by shielding it from undue influences prior to the recommendation of contract award. This cone of silence shall be imposed on these procurements after advertisement of same.

The cone of silence prohibits any communication regarding a particular IFB, RFQ, RFQ, or ITN between:

A. a potential vendor, service provider, bidder, lobbyist, consultant or any employee of one of these entities and the staff of the District, including school principals; and/or

B. a potential vendor, service provider, bidder, lobbyist, consultant or any employee of one of these entities and any one (1) or more of the School Board members or member-elects.

The cone of silence prohibits a potential vendor, service provider, bidder, lobbyist, or consultant from actively soliciting the community to lobby on their behalf with staff of the District, or any one (1) or more of the Board members or member-elects.

Unless specifically provided otherwise in the applicable IFB, RFQ, RFQ or ITN the cone of silence does not apply to the following:

A. Communications between a potential vendor, service provider, bidder, lobbyist, or consultant and the District's purchasing department.

B. Communications between a potential vendor, service provider, bidder, lobbyist, or consultant and

the District's facilities department, when said communication pertains to competitive acquisitions administered by that department (e.g., Architect/Engineer (A/E) selection, capital projects).

C. Communications between a potential vendor, service provider, bidder, lobbyist, or consultant and the District's staff attorney or Board attorney.

D. Communications at duly noticed pre-bid meetings and site visits prior to bid opening or post bid-

opening meetings and site visits, which are administered by either the purchasing department or the facilities department, prior to issuance of a written recommendation of contract award.

The cone of silence commences after the advertisement of the IFB, RFQ, RFQ or ITN. Competitive procurements are advertised on the purchasing department's bid posting web page or in the newspaper of general circulation.

The cone of silence terminates at the time the Board acts on a written recommendation from the purchasing department or facilities department regarding contract award; provided, however, that communications are permitted when the Board receives public comment at the meeting when the recommendation is presented.

The purchasing department and facilities department shall ensure that all solicitations include provisions describing the requirements and prohibitions of the cone of silence, including how a potential vendor, service provider, bidder, lobbyist, or consultant may communicate with District personnel.

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Any person, whether employed by the District or not, who knowingly violates a provision of this policy shall be prohibited from serving on a District competitive selection committee.

Violation of this policy by a particular bidder, provider, respondent, and/or representative may, at the discretion of the District, result in rejection of said bidder, provider, respondent, and/or representative's bid, proposal, or offer and may render any contract award to said bidder, provider, or respondent voidable.

In addition to any other penalty provided by law, violation of this policy by a District employee may subject said employee to disciplinary action up to and including dismissal from service.

END OF RFQ

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2016.17 After School Child Care RFP

Documents

Transcript of 2016.17 After School Child Care RFP