2016 Final EBWE Exhibitors Packs

Exhibitors

Shopping

Speciality Foods

Mini Treatments

NetworkingWorkshops

essexbusinesswomensexperience.com

EXHIBITORS PACKJUNE 17TH 2016, 10AM-3PMPARK INN RADISSON, SOUTHEND

Welcome to the Essex Business Women’s Experience 2016

We invite you to be part of the experience

Sponsored BySupported ByDesign By

www.essexbusinesswomensexperience.com

WelcomeWelcome to the Essex Business Women’s Experience 2016. Please read throughthis information pack and complete the booking form with your requirements.

BOOKING FORMS MUST BE SUBMITTED WITH FULL PAYMENT BY MONDAY 9TH MAY 2016

The following pages will provide you with all the information you need to ensure a successful Exhibition at the Essex Business Women’s Experience 2016.

If you have any queries, please do not hesitate to contact Christine Smithon 07999 483122 or Rosemary Cunningham on 07967 121167

or email: [email protected]

1. exhibition stand Booking

2. exhibitor stand Add-ons

3. PARKING

4. advert specifications

5. booking holistic treatment spaces

6. Workshops - be part of it!

7. sponsor opportunities

8. insurance requirements for the day

9. terms & Conditions

Exhi-bition Stand Extras

• 500 leaflets added to our delegate bags: £50.00

• Other promotional materials into our delegate bags: £50.00

• Advertising in our full colour, A5 programme, see page 5, for Advert Specification.

Need help with creating your advert? Please indicate this on your booking form and we will get in touch.

Please see section 4 for advert specifications.

• Electricity Required: Please see booking form for details. FREEPlease ensure any electrical equipment has been PAT tested beforehand.

• Quarter page: £25.00• Half page: £50.00• Full page: £100.00

2. Exhibitors Stand Add-ons

Make the most of your exhibition by adding one of the following to your stand book.


Stand Option 1Four foot table.

White linen table cloth.

Two chairs.

Broadband.

Standard directory listing within our event guide.

£100.00

Stand Option 2 Six foot table.

White linen table cloth.

Two chairs.

Broadband.

Standard directory listing within our event guide.

£150.00

1. Exhibition Stand Booking

3. ParkingThere is an off-loading area behind the hotel with access by lift to the first floor exhibition space.

Seaway Car Park has space for four hundred cars and the Park Inn has negotiated a special daily rate of £5.00which must be booked in advance. Please indicate if you require parking on the booking form attached

and include an extra £5.00 to your booking total, a voucher will be sent to you for use on the day.

Alternatively parking is available in The Royals Car Park opposite, the fee for 7+ hours is £15. Please note there is a height restriction, vans need to be parked in the Seaway Car Park.

We have a lot of interest in this event, so please book your stand now. We may restrict certain exhibitors or ask you to collaborate. This is in the interest of providing an exciting and well balanced event.

Half Page

QuarterPage

QuarterPage

Full Page Advert - To Edge

Full Page Advertwith border

For further information please call Lara on: 01702 513131Please send all artwork to: [email protected]


4. Advert Specifications

If you require your advert to be designed, please indicate this when completing the booking form and we will be in touch to discuss your requirements.

Advertisement Sizes:

Full Page Advert (To edge): Trim Size:148mm(h) x 210mm(w). Finished Size: 154mm(h) x 216mm(w) includes 3mm bleed

Full Page Advert (With border): 128mm(h) x 190mm(w)

Half Page Advert: 92mm(h) x 128mm(w)

Quarter Page Advert: 92mm(h) x 61mm(w)

Technical Specifications:All artwork must be supplied as either a print ready PDF, JPG, EPS or TIFF file.

All files and images to be in CMYK at 300 DPI.

All artwork must be received by Friday 20th May.

£25.00 £25.00

£50.00

£100.00

“I went to the Essex Business Women’s Experience not entirely sure what to expect

and just thinking I needed to do something for myself and I enjoyed the day

immensely. It was really nurturing, inspirational and just good for the soul to see

all these women come together and I felt really empowered by the workshops I did.

A few weeks later and I am much clearer where I want to go professionally and

I have taken the first steps in that direction."

"I left the event feeling energised, inspired and enthused by both the presentations

I attended but and (more importantly) by the sense of unity, support and fellowship

I experienced. I am very much looking forward to this year’s offer."

“Great networking opportunities”.

“Really good event, made lots of contacts”.

“Friendly and supportive. Well done, very impressive”.

“Fabulous! Love the treatments and make up and photo shots”.

“A good mix of different and interesting businesses. The day was very inspiring

and being all run by women was empowering”.

“Really well organised. Great energy, beautiful vibe, lovely day.

Thank you so much. Brilliant, loved it”.

“Thank you so much for inviting me to open your event on Friday.

I could not have been more impressed with the commitment and dedication

shown by the attendees to develop and grow their business. I also thought your

support for your chosen charity was wonderful“.

Sir David Amess MP


WHAT THEY SAID ABOUT THE ESSEX BUSINESS WOMEN'S EXPERIENCE 2015

Tell us what you think of the 2016 Essex Business Womens Experience

Connect with us at facebook and Twitter

Three rooms are allocated for workshops.

To be considered for a workshop please complete the sectionin the booking form with information about your proposed

workshop and we will contact you to discuss further.

Please note we have limited spaces available so to avoid disappointment please submit your form as soon as possible to ensure your place.

Not only will this event be full of inspiring business women, we also have a holistic treatmentroom with mini-treatments available which are bookable by visitors on the day.

Your treatment and business information will be indicated in our full colour event guide. A registration desk and team will be available to manage your bookings on the day.

1 treatment space £50.00

Please refer to the booking form for further information and how to book your treatment space.

To make it easier for visitors to book, we recommend that you offer your treatment for £10.00 and that the treatment lasts no longer than 20 minutes per session.

If you would like to book a treatment space please complete the booking form and we will be in contact with you to discuss your booking further.


For further information please contact Christine Smith on 07999 483122 or email [email protected]

5. Holistic Treatment Spaces

6. Workshops

Would you like to introduce your business to awider audience? Why not apply to hold a Workshop or Demonstration of your

Services/Products at the Essex Business Women’s Experience?

7. Sponsorship Opportunities

Platinum Sponsor£POA

Single page editorialwithin the Event Guide

Full page advertisementin the Event Guide

Large space, one 6 foot trestletable with open space and

white linen

Electricity/Broadband

Company logo will appear on15,000 leaflets

Company logo will appearon all show advertising

campaigns including local press,Facebook, Twitter

Press release with company’sinformation as main show

sponsor sent to key publications.

Leaflet/complimentary giftin delegates bags.

Guest speaker spot

Social media marketing schedulefrom now until event.

Lunch for four members of staff

Silver Sponsor£POA

Full colour half pageadvertisement within the Event

Guide along with yourcompany profile.

One 6 foot trestle tableand white linen


Company logo will appear on15,000 leaflets

Company logo will appear onall show advertising campaigns

including local press,Facebook, Twitter

Press release with yourcompany’s information as showsponsor, sent to key publications

Leaflet/complimentary gift invisitors’ packs/delegates packs.

Social media marketing schedule from now until event.

Lunch for two members of staff

Gold Sponsor£POA

Full page advertisementwithin the Event Guide alongwith your company profile.

One 6 foot trestle table withopen space and white linen


Company logo will appearon 15,000 leaflets

Company logo will appear onall show advertising campaigns

including local press,Facebook, Twitter

Press release with yourcompany’s information as showsponsor, sent to key publications

Leaflet/complimentary giftin delegate’s bags.

Guest speaker spotSocial media marketing

schedule from now until event.

Lunch for three members of staff


Become a Sponsor of the Essex Business Women’s Experience

For further information please contact our team on 07999 483122 or email [email protected]

Would you like your organisation to be visible to Essex women business owners?

These business women are committed to investing in their future and the community and are actively looking to extend their

own networks and seek new community and collaboration partners.

8. Insurance

As an exhibitor, you need to have adequate insurance. Exhibitors are required to have as a minimum, £2 million pounds Public Liability Insurance.

The Essex Business Women’s Experience shall not be liable for any claims arising from death or bodily injury, damage to or loss of property caused by the Exhibitor or any person or company acting on their behalf. The Exhibitor will indemnify The Essex Business Women’s

Experience in respect of each and every such claim and all actions, claims, costs, proceedings and demands in respect thereof.

Please send a copy of your Public Liability Insurance with your application and bring a copyto the event. Please ensure all documentation is available on the day for review.

If you do not have your own Public Liability Insurance, we can add you to our insurance policy for an extra charge of £15.00.

Please note, this will only insure you for the event and not beyond. If this is of interest to you, please phone the team on 07999 483122

For those selling food on the day, please provide the following documentation along with your Public Liability Certificate when completing the booking form.

COSHH Certificates

Risk Assessment and Method Statements

Hygiene Certificate

Council Food Operations Registration

Catering Licence

Please ensure any electrical equipment has been Portable Appliance Tested (PAT) beforehand.

Please send copies of all documentation to Christine Smith at [email protected] or for further information call 07999 483122


We look forward to you joining us for an informative and inspiring day

Exhibitor setting up times: From 08.00 to 09.30 Friday 17th June 2016, in the lounge and corridor areas.

From 18.00, Thursday 16th June 2016, in the Royal View and Ballroom.

Show opening times to the public: Friday 17th June, 10.00 - 15.00

Note: External loading doors will be closed at 09.30 prior to the show opening at 10.00am. All exhibitors’ stands

must be set up by 09.30 on the day. An exhibitors briefing will take place at 09.30.

1.On Arrival: On arrival and before off-loading, exhibitors must first book-in with the “Booking-In Desk”. The desk will

be located at the entrance area.

2. Parking: There is an off-loading area behind the hotel with access by lift to the first floor exhibition space.

Parking is available in The Royals Car Park opposite but the fee for over seven hours is £15.

Seaway Car Park has space for four hundred cars and the Park Inn has negotiated a special daily rate of £5 which can

be booked in advance at time of booking. Please indicate if you require parking on the booking form attached and a

voucher will be sent to you for use on the day.

3. Smoking: The Park Inn Hotel has a No Smoking Policy, which is strictly adhered to, for the duration of the show

including build-up & break down periods.

4. Security: Exhibitors should ensure adequate measures are taken to protect individual stands, property and stock.

The Essex Business Women’s Experience and Park Inn shall be under no liability whatsoever for any loss or damage.

5. Gangways & Fire Exits: The gangways used in these venues are the minimal permissible by law. Under no circum-

stances will exhibits, stand dressings, tables and chairs etc be allowed to encroach into gangways. Please ensure you

keep to within your stand limits. Please also ensure that you do not obstruct any fire exits at any time.

6. Children: For safety reasons, children under 16 will not be permitted on site during setup and break down.

7. Refuse Disposal & Packaging Materials: All stand holders are responsible for disposing of their own refuse and

to ensure no build-up of waste materials occurs. No storage for packing cases or packing materials is provided within

the venue. Please note that you will be charged for any excessive waste left in the venue at the end of the event.

8. Stand Content: All products and services offered must be listed on the booking form, details of which will also be

included in the event programme. At any time before or during the event, Exhibitors may be requested to remove or

withdraw any products or services that are not listed on the booking form. No Exhibitor will be permitted to install

displays or exhibits in such a way that in the opinion of organiser or The Essex Business Women’s Experience team

member, restricts access to neighbouring stands, obstructs the light or impedes the view along open spaces and/or

gangways. Therapists are reminded that one therapy per stand is practiced only, unless agreed by The Essex Business

Women’s Experience and confirmed in writing prior to the start of the event.

9. Exhibitor Passes: Two exhibitor passes will be issued per stand except under prior agreement.


Terms and Conditions

10. Sub-Letting: Sub-letting of stand space is not permitted without specific agreement, which must be received no

later than 28 days before the show starts.

11. Food Sampling/Catering: Anyone wishing to sample any food or drink from their stand should submit details

of what they wish to sample, and the control measures they have in place to ensure food safety and hygiene. These

must be submitted to The Essex Business Women’s Experience 10 days prior to the start of the event. Please ensure

all relevant documentation is provided.

12. Electricity/Electrical Equipment: If you have requested electricity for your stand, please ensure that the

maximum output is no more than 3 amps per outlet.

PLEASE INDICATE ON THE BOOKING FORM WHAT ELECTRICAL EQUIPMENT WILL BE USED (IF ANY) ON THE

STAND. EXHIBITOR IS TO PROVIDE OWN LEADS/CABLES/EXTENSION LEADS AND SAFETY CERTIFICATES. ALL

ELECTRICAL EQUIPMENT WILL NEED TO HAVE BEEN PORTABLE APPLIANCE TESTED (PAT).

13. Cancellations/exclusions: Cancellations must be made in writing to Rosemary Cunningham. No refund can

be given within 6 weeks of the event. If the event referred to in the Terms and Conditions is cancelled due to forces

outside The Essex Business Women’s Experience control, The Essex Business Women’s Experience shall not be liable

for damages or costs on any grounds. The Essex Business Women’s Experience reserves the right to exclude any

Exhibitor from the event without providing an explanation. The aim of the Essex Business Women’s Experience is to

ensure a well-balanced event at all times. A booking accepted for the event in no way guarantees a repeat booking

for that event at the same or other venues.

14. Insurance and Documentation: As an Exhibitor, you need to have adequate insurance. Exhibitors are

required to have as a minimum, £2 million pounds Public Liability Insurance. As such The Essex Business Women’s

Experience shall not be liable for any claims arising from death or bodily injury, damage to or loss of property caused

by the exhibitor or any person or company acting on their behalf. The Exhibitor will indemnify The Essex Business

Women’s Experience in respect of each and every such claim and all actions, claims, costs, proceedings and

demands in respect thereof.

Please send a copy of your Public Liability Insurance with your application and bring a copy of your

Insurance Certificate on the day, for review.

15. Advertising: Your company name, your name and contact details and stand description details will be listed

free in the programme guide. Exhibitors are responsible for checking that your details are correct.

We ask you to promote this event to your list and social media contacts as much as possible before the event.

For booking and all queries please contact Christine Smith on 07999 483122 or email: [email protected]


2016 Final EBWE Exhibitors Packs

Documents

Transcript of 2016 Final EBWE Exhibitors Packs