2016 CV Guidelines CV Guidelines.docx · Web view2014 | Behavior Analysis Online Module, used by...

School of Medicine CV Template 2018 Step-by-Step Guide

Formatting Tips and Reminders To add a rows to the end of the table, TAB from the last cell in the table. More formatting tips

are here. List everything chronologically from oldest to newest. BOLD your name when included in an entry.

I. Personal DataSection Description Example

1. Applicant Information Unsure of your rank or track? Check original offer letter or with department administrator.

2. Professional DevelopmentA. Undergrad/Grad Education Include course of study or major. 1988-92 BS, Chemistry, University of

KansasB. Postgraduate Education List Internships, Residency,

Fellowships, Postdoctoral2002-03 Postdoc, Internal Med Research Group, KUMC2005-2008 Residency, Internal Med, KUMC

C. Continuing Education CME, Professional Development, DAE, etc.

2014-15 Faculty Leadership Academy. Short description of the course.

D. Academic and Professional Appointments and Activities

Academic and other roles held over the course of your career since receiving highest degree.

! Explain any lapses in career history. Private practice, specialty assignments, non-academic institutions, etc. should all be included.

E. Professional Registration/ Licensure

General Information (if applicable) 1996 #123456 Kansas1998 #567890 California

F. Professional Certifications General Information (if applicable) 1995 American Board of Internal Medicine (recertified 2005, 2015)1997 ABIM, subspecialty Nephrology

G. Professional Societies and Affiliations

General Information 1995-present AMA (member)2002-present Kansas Society of XYZ (2005 chair)

H. Honors and Awards General Information 2011-2014 | Student Voice Award, KUMC

I. Acronyms General Information List all acronyms used within the CV.

II. Teaching ActivitiesSection Description Example

1. Philosophy of Teaching The Why and How of your teaching. See examples here.2. Instruction ! All teaching activities can be listed with headers to separate

different career phases, such as “During Fellowship” “As Chief Resident” “University of Chicago Faculty” “KUSOM,” etc. This is not required, but helpful for reviewers. See examples here.

A. Didactic Formal teaching, such as lectures, grand rounds, formal presentations to learners.

2014-15 | ANAT 601 | Basic Anatomy | Lecture | 2 hours | 50-60 | MS 1-2

B. Non-Didactic Any workshops, labs, seminars, discussion groups or journal clubs.

2015-16 | Clinical Trials | Discussion Group | 1.5 hours | 10-12 (learners) | MS 1

C. Clinical Clerkships, rounding, clinic, daily 2010-15 | Daily supervision/teaching | Reviewed January 2018


supervision, bedside teaching. 10 hrs/day | 2 students | MS 2-3 | 1 week rotations x 12/year

D. Master’s Theses and PhD Dissertations Directed

List only those for which you are/were primarily responsible.

2013-15 | Student Name | Title of Thesis | MPH (completed 2015)

E. Supervision of Residents and/or Postdoctoral Fellows

List only those for which you are/were primarily responsible.*Noting any scholarship resulting from working with residents/postdocs/fellows is encouraged.

2012-14 | Name | Behavior Analysis

*Abstract submitted to XYZ Annual Meeting, June 2013*Manuscript published Sept. 2013 in JAMA

F. Advising/Mentoring Dissertation committees, student academic groups (Major, Orr Societies) and individuals (med students, post-docs, residents, junior faculty).

2013-14 | Faculty Name | Peer Advisor

2014-15 | Orr Society | SOM Acad. Society

G. Other Teaching Activities

CME, faculty development seminars, lectures at other universities/ institutions.

May 2014 | Crisis Intervention | Police Academy | KCMO Police Recruits

3. Development of Educational Materials

Essential to justify mid- or established career levels in teaching. Any course materials (used locally/nationally), online courses, educational recordings, national exams, etc. Describe both the materials and where/how it is used. (Reviewers love stats.)

2014 | Behavior Analysis Online Module, used by psychiatry and emergency med students, public service workers and teachers nationwide. Since its launch, over 3,000 people have used it. Online reviews have been very positive. | Med students, healthcare workers, K-12 teachers. (Add any examples of materials to application, if available).

4. Educational Leadership Essential to justify mid- or established career levels in teaching. Directorships (fellowships, resident, module, center/ institute, etc.) or any administrative roles involved with educational activities. *This may be added to the table provided in the CV template OR delete the table and written as a narrative.

2012-present. Residency Director. This role includes developing the rotation syllabus and contains the goals and objectives of the rotation based on level of training of the resident…2002-present. PHCL 900, Module Co-Director. This role includes developing a semester’s worth of classes. I defined content, objectives, created exams… (Add any examples of materials to application, if available).

WHEN APPLYING FOR PROMOTIONReviewers Appreciate: Why?

Notation of any scholarship resulting from mentorship roles.

Adding any scholarship that was a direct result of your mentoring, included with the mentee listed, is encouraged. While it is expected that the documentation will be included in scholarship, a quick look at the successes of your mentees is helpful for the reviewers.

Letters from mentees. Applicants are encouraged to request letters directly from mentees and include these in the “Additional Documentation” folder in SharePoint.

Include any data gathered. Include any information that shows quantitative data regarding teaching, development of educational materials or leadership. Reviews, user numbers, change in performance, growth, etc. Any regional/national data is a plus.

Learner and peer evaluations.

The reviewers use the student evaluations to determine the quality of teaching, but also know that it is subjective. Peer evaluations tend to be more objective and are encouraged, in addition to the requisite student evaluations.

Quick Reference Section: Teaching RequirementsReviewed January 2018


(click here for full document)Early Mid Established

Lectures, small group teaching, clinical teaching, presenting grand rounds, assisting with journal clubs, advising learners, etc.

Developing and participating in major components of courses, supervising learners, developing educational materials, developing evaluation techniques, mentoring a significant number of learners.

National recognition in educational activities. Course or module director, developing courses or tools used regionally/nationally, writing/editing textbooks used at other institutions, etc.

Reviewed January 2018

http://www.kumc.edu/Documents/somfacaffairs/Domain%20Definitions-Examples-Levels%205.11.15.pdf


III. Service ActivitiesSection Description Example

1. Clinical Service (Patient Care)

Quantitative Data: Hours in clinic, RVUs, percentages of national standards or within group, number of patients seen, etc. Qualitative Examples: Patient surveys or reviews, peer assessments, etc. may be added to “additional documentation” folder.

See RVU and other examples of helpful data here.

2. Other Service (Not Patient Care)

All other service activities outside of patient care. Professional and Academic can be listed together.

Professional Service: Any activities related to professional organizations at the local, regional or national level and exercises of professional expertise as a reviewer or editor. For Clinicians, activities that support patient care services, such as hospital or UKP committees, and/or management of clinical organizations. For Researchers, activities as reviewers, consultants, or performing contract work.

Academic Service: Includes contributions to the academic community. Department/ School/ University level committees or other activities that enhance the mission of the University.

Organize these in a way that makes sense to you. Some create a new heading for each type of service, with or without tables. For example,National Committees2005-present | Society for Science |Chair (2008, 2010, 2016) | websiteRegional Consulting2010-present | Expert Witness for Trials | Lead Poisoning from Water Supply | ~3 trials/yearSchool of Medicine Committees2011-2014 | APT Committee | Chair (2014)Departmental Committees2006-present | Dept. APT Committee | Vice Chair (2010) Chair (2011)Peer Reviewer for Academic Journals2009-16 | JAMA | ~10 reviews/yearCommunity Service2009-present | Rose Brooks Women’s Shelter | Provide routine medical exams | ~2 days/month.

More examples and formatting ideas here.

WHEN APPLYING FOR PROMOTIONOverview: Clinical ServicePlease include a brief description of clinical and/or other responsibilities for the reviewers who may not be familiar with your clinical duties, specialty or field. Examples are here.

Quick Reference Section: Service Requirements (click here for full document)

Early Mid EstablishedActive participation on task forces, internal or external committees, faculty governance, Academic Societies, local consulting, etc.

Regional reputation, regional consulting, leadership roles on internal and external committees, leadership in faculty governance, administrative responsibilities for division or department, etc.

Leadership/initiative/significant contributions on task forces, internal and external committees, editorial boards, review panels, etc. Significant and prestigious activities at national and/or international level.

IV. Research and Scholarly ActivitiesSection Description Example

1. Opening Statement Background and summary of research and scholarship activities. Include Reviewed January 2018



explanations that may help faculty reviewers who are not familiar with your field/expertise understand the impact of your contributions and achievements. Examples are here.

2. Grants, Contracts, and Clinical Trials

NEW – Clinical trials should be listed with grants and contracts.

! Please request documentation for funding awards directly from PI, if you do not have it available. The Research Institute requested that we share this request.

A. Previous Grants, Contracts, and Clinical Trials

Completed funding/trials. For roles other than PI, include a brief description of your part.

Jones, J. | George, D. | PTSD Identifiers | DOD | $3mil | 2010-2015 | CompleteAs Co-I, I provided expertise for unusual identifiers and collected data. 32 publications and 12 presentations resulted and are listed in following sections.

B. Current Grants, Contracts, and Clinical Trials

Ongoing funding/trials. George, D. | Jepson, T. | Treatments for PTSD | DOD | $2mill | 2014-2019 | Active

C. Submitted Grants, Contracts, and Clinical Trials

! Include any submissions that were not funded/approved. In the current funding climate, reviewers understand that many submissions are not funded. However, the unfunded applications are important to understand faculty’s full level of productivity.

George, D. | Lawrence, G. | PTSD in Adolescents | NIMH | $500,000 | 2013-14 | Not AwardedResubmitted 2015, Pending (Score 12)

3. Scholarly Publications Include PDFs in application packet for published articles over the previous five years OR supply link to article/manuscript on CV. Information regarding accepted citation styles can be found here, with applicant’s name in BOLD.

! For all sections, you may remove the table, if you prefer cutting/pasting entries directly into CV. OR here is a great shortcut .

! Before You StartAll publications and presentations can be listed with headers to separate different career phases, such as “Post-doctoral” “Resident” “University of Chicago” “KUSOM,” etc. This is not required, but helpful for reviewers. See examples here.

Section summaries are also helpful. e.g. Total of peer-reviewed published articles=21; (15 first-authored and 5 senior-authored publications). More examples here.

A. Articles - Peer-Reviewed Published

In scientific/medical journals. If you can, include Impact Factor or number of times cited.

1. Bruce, S., Stepping, J., Jackson, B., Martinez, L. (2015). Brain responses to food in advertising. The Journal of Nutrition, 168, 259-264. PMID: 23928478. Cited 47 times.

B. Manuscripts in Press Same as peer-reviewed published. 1.Cheng R, Reddy K. Vitamin absorption in cancer treatment. Journal of Pharmacology. 2015, in press. *Invited review.

C. Manuscripts Submitted – not yet accepted for publication

Do NOT include manuscripts that are incomplete or not yet submitted.

1.Maybee, N., Kramer, S., Hest, C. Outcomes of Rapid Strep Screening in a Free Medical Clinic. Journal of Health Care for the Poor. (Under review.)

D. Invited or Non-Peer Reviewed Articles or Reviews

Include publication type – editorial, letter to editor, essay, book review, etc.

1.Shah, G, Ryhees, W. Spring 2014. Cardiac Arrest: A Review. AAMC Newsletter.

E. Books and Book Chapters

PDF’s are not necessary unless requested by committee. (FAD will

1. Jones R., Wang Q. Vitamin Deficiencies. In Biochemical,


http://guides.library.kumc.edu/content.php?pid=625417&sid=5173103


let you know!) Physiological, Molecular Aspects of Human Nutrition (4th edition). Stipanuk M. Saunders, Elsevier Inc., St. Louis MO, 2010; Chapter 21 pp602-86.

F. Published Abstracts To keep from duplicating entries, if an abstract is tied to a paper or poster presentation, list the info under that section and add *published abstract at end of citation. No need to list under this section, if it can be noted in another.

1.Martinez, L, David, A, & Bright, A. (2016, April). Impulsivity, & self-control in children with ADHD. Annals of Behavioral Medicine.

G. Other Scholarly Publications

List clinical guidelines, policy documents, white papers, position statements, etc.

1.Shaw B, Fleishman M. (2012) Management of Pain, Decision Support in Medicine – Anesthesiology [Online] Available: www.AAP.com/pain

4. Presentations and Posters

Standard citation format, with name BOLD.

! These can be listed with headers as well.

A. Oral Paper Presentations Note any *published abstracts, if applicable, in this section.

1.Macey R, Jones P, Martinez E. Does Initial Presentation Affect Survival for Metastatic Liver Cancer? March 2013. Annual Meeting of the Society of Oncology. Washington DC. *Published Abstract

B. Poster Presentations Note any *published abstracts, if applicable, in this section.

1.Martinez, L. & Potter, F. (2009, April). Stress related triggers for good and bad choices. Poster presented at Cognitive Neuroscience Society, San Diego, CA. *Published Abstract

C. Invited Seminars/Visiting Professorship at Other Universities and Institutions.

Describe significance of event and selection process for seminar.

1.Shaw, L. (2012, September). Studies of exercise, motivation and decision-making. Invited Lecture at Oklahoma State University, Stillwater, OK.

D. Media Presentations or Interviews

List TV, radio, podcast, etc. presenting your research/scholarship.

National MediaApril 2014, Chicago Sun Times. Interviewed for article Brain activity anomalies in speech disorders. Story was featured and picked up by other news outlets. www.cst.org/disorders

5. Other Evidence of Scholarship

Include patents, devices, and/or procedures.

Fry, A.L., (1993) Sticky Notes. U.S. Patent No. 5,194,299. Washington, DC: U.S. Patent and Trademark Office.

WHEN APPLYING FOR PROMOTIONBe Inclusive – In All Sections Reviewers have to assess the information and documentation they are given, unless it is

noted on the materials, like books/book chapters or additional articles. The committee members are not able to request more information, so be sure to give them

everything they need to understand your contributions and accomplishments.Quick Reference Section: Research and Scholarship Requirements

(click here for full document)Early Mid Established

Initial achievements in publications, presentations, posters, co-investigator on

Local/Regional recognition. High-quality, peer-reviewed materials in field of expertise. Senior author on

National/International recognition. Substantial and significant publications, author of significant



http://www.AAP.com/pain

School of Medicine CV Template 2018 Step-by-Step Guidefunding, case reports, contributions to guidelines or policies.

publications, presentations or posters; PI for extramural funding; development of local/regional guidelines or policy; author of books/book chapters; patents/devices/ procedures; etc.

books, invited presentations at prestigious events, presentations at national conferences, PI for significant and continuous extramural funding, regular editor/writer for major publications, etc.



Teaching Activity ExamplesPhilosophy of TeachingSuggested Length: 1-3 paragraph summary. Over a page is too long, keep it concise. In this section, explain why you are passionate about teaching. Is there anything you have done to improve your teaching for your learners? How do you reach different types of learners? How have you changed or improved over the years? This is also the area to list all of the things and ideas that do not have a specific section on the CV.Example 1 “My teaching philosophy is to teach through action, not observation. I believe students learn the most and get the most out of a class by hands-on learning. Thus, in my work with students at all levels (undergraduate, graduate, residents, and postdocs), I assign projects that will encourage critical thinking about research, as opposed to simply observing ongoing research or procedures. This is accomplished through readings, discussions, and training in data collection, analysis and presentation. I am enthusiastic about teaching and have thoroughly enjoyed all the opportunities I have had to work with students. My broad training in my field and decision-making has prepared me to teach and contribute to a variety of classes as well as advise students in multiple disciplines.” Example 2 (Clinician)“As an academic faculty member for 20 years, I have learned the importance of being not only a strong clinician, but also an effective educator for those with whom I work. One of my most important responsibilities is to help learners acquire new information and incorporate it into the appropriate clinical situations.

My philosophy on teaching depends upon the type of learner that I am addressing. I provide education to patients, residents, nurses, and medical students on a daily basis. When discussing treatment with a patient, my role is to educate them on….?My goals for teaching residents is…?My goal with nurses is to educate them about…?When teaching medical students, I demonstrate…?”

Examples of Teaching Headings Nondidactic: (e.g. workshops, labs, seminars, discussion groups, or journal clubs)

Academic Year

Title and Course Number

Presentation Title

Instruction Learner

Type

Hours(actual

instruction)

Number of

Learners

Type of Learner(s) (e.g.

medical/grad students, residents)

Pre-Doctoral2001 – 2006

Event Related Potentials

Independent Study

2-5 hours (x 16 weeks)

4-6 / year Undergraduate

Supervised undergraduate research assistants and provided hands-on training in EEG data collection and Event Related Potential data analysisPost-Doctoral2010 Researchers’

Journal ClubJournal Club 1 hour x

~12 sessions/year

5-15 Grad Students/Postdocs/Faculty

Directed monthly journal clubs; identified discussion leaders and coordinated online presentation and recording for future training sessions



KU School of Medicine FacultySP 2014; SU 2014

Resting State Workshop

Workshop 1-Day 8 - 12 Graduate Students, Research Associates, Postdocs, Faculty

As Director: Developed syllabus, led introduction to resting state and hands-on analysis activities



Service Activity ExamplesService – RVU examples Note comparative national data inclusion. May add data directly to CV or include as an attachment. For promotion, separate attachments may be added to application packet.

Service – Clinical OverviewClinical Overview: When applying for promotion, any APT committee member from your department is recused from the discussion. The committee is made up of both researchers and clinicians, who may not be familiar with clinical duties in general or what duties are unique to your specialty. Include a brief description to help reviewers see the full scope. A typical weekly schedule, leadership, outcomes/data from leadership, and personal/departmental goals obtained are just some of the options you could include.Example 1“My clinical practice encompasses the full range of (specialty type) surgery for benign and malignant conditions, with a particular focus on reconstruction of minor and major defects caused by surgery or trauma. Since joining the faculty in 2013, I have performed the vast majority of major (specialty) reconstruction cases at KU. To date, I have performed 175 of these procedures at KU with a success rate of 98%, which compares favorably with other centers of excellence around the country. Building on the successful reconstructive program built by my mentors, I have also introduced newer reconstructive procedures that had not been previously performed at KU. Overall, the volume of my practice places me in the top 5% of (specialty) surgeons nationwide. I strive to provide compassionate clinical and surgical care to my patients, meeting the highest standards of quality and access.” Example 2Overview

Outpatient clinical service: I have 6, ½ days of clinic per week with 5-7 patients scheduled per ½ day.

Inpatient clinical service: I rotate once a month on the service where I admit 6 patients for monitoring. In addition to that I cover the inpatient consults (4-6 consults per week), inpatient monitoring requests from other services and departments, and interpret about 30 routine tests per week. I also interpret an additional 35-40 specialty tests per week.

Surgery cases: Once admitted, I follow my surgery cases, interpret their monitoring data, perform additional testing, plan the procedure with the surgeon, and cover for the after-hours. This task might be in addition to my services during outpatient clinical service or during my research or administrative day.

Intraoperative monitoring service: I supervise 1-3 cases per week.1. Productivity

Total RVUs* Total Charges Actual CollectionFY 2013 – 4480.47 $ $FY 2014 – 4263.58 $ $FY 2015 – 3910.58 $ $



FY 2016 – 2798.34**† $ $*Benchmark RVU: 3900 ** June 2016 values are not incorporated. † Switched to FTE 0.5 in February 2016. FY2016 reflects 8 months’ worth data (no clinical duties in Feb, March & April 2016)

Clinic VolumeFiscal Year Established/

Return VisitsNew Patient

VisitsOther Visits

Procedures Visits

Total

FY2010 531 254 na 34 819FY2011 459 247 26 23 755FY2012 537 168 25 18 748FY2013 440 212 45 14 711Grand Total

1967 881 96 89 3033

Outcomes from my work show gradual increases.2013 2014 2015 2016 (to date)

Surgical Procedures

6 12 12 13

Routine Tests 82 96 119 108Specialty Tests 26 29 30 35

Patient SurveyMy most recent report is attached. On the physician specific questions I score at 98th percentile. Total center scores are also attached to benchmark my scores. One of my strengths as a physician is my ability to relate to patients and this data reflects that.

Calendar year 2016: 1st quarterQuestionTy

peAdj N Top Box% %ile Rank

Provider 97 77.3% 98

Benchmark data: CenterQuestionTy

peAdj N Top Box% %ile Rank

All Center 402 60.0% 23

Other Service HeadingsExample 1List chronologically, oldest to newest.

A. International and National Service

Year(s)

Committee/Task Force/Community

Service/Society/Other

Role / Description of Involvement(e.g. member/chair, planned the annual meeting,

etc.)National 2009-present

National Society of Researchers 2012 – Co-Chair, Annual Conference Planning Committee2014 – Chair, Special Lecture Series Committee

International2013-present

International Society of Psychology

2015 – Co-Chair, Annual Seminar Planning Committee



B. Regional, State, and Local Service (community, hospital, legislative, outreach, etc.)

Year(s)




etc.)Regional and State2011-present

Kansas Coalition for Education Four meetings/year in Topeka, KS.

2013-2014 Midwest Task Force 1-year commitment, bi-monthly meetings. Policy review project.

C. KUMC, School of Medicine, and Departmental Service (academic societies, governance, task forces, student/resident interviews, etc.)

Year(s)




etc.)KUMC2010-present

UKP Quality Improvement Committee

Monthly meetings. Duties:

School of Medicine2011-2014 SOM Faculty Council 2012 ChairDepartment2014-present

Department APT Committee Member. Review departmental applicants for promotion/tenure.

Add another section.D. Additional Service

Year(s)Journal/Study

Section/Editorial Board Description2009-present

Ad Hoc journal article reviewer. 2-4 articles/year for 7 journals (JAMA, Biology…list journals)

2010-present

NIH Study Section Member, 3 meetings/year2013 Chair, special emphasis panel

2012-present

KUMC Grant Reviewer Departmental reviewer

Research/Scholarship ExamplesOpening StatementSuggested Length: a summary 2-3 paragraphs. Over a page is too long, keep it concise. Explain your focus and any other information that may help the reviewers.Example 1“I currently actively participate in both basic science and clinical research as part of my faculty position. My research has resulted in 28 publications and 23 national/international abstract presentations since joining KUMC. My current google scholar h-index and i10-index are:”

Citation Indices All Since

2011

Citations 650 445h-index 15 11


School of Medicine CV Template 2018 Step-by-Step Guidei10-index 16 15My overall focus is….My current projects are…My scholarly contributions include…

Headers and Section SummariesHeaders can be helpful, but are not required. See Teaching Activities sections for examples. Section Summaries are also helpful. Since my promotion to Associate Professor, I have a total of 21 peer-reviewed published articles - 15 first-authored and 5 senior-authored. I also have written two book chapters, 17 paper presentations and 23 poster presentations.

ORSince my start date in 2013:

12 papers – 5 first author, 3 senior author One book chapter 7 paper presentations 14 poster presentations 3 invited seminars

Formatting the CV TemplateFor all sections, you may remove the table, if you prefer cutting/pasting entries directly into CV.Instead of adding all of your information into one cell of a table, which causes issues when trying to line up multiple entries, create individual rows for each entry by hitting tab in the last cell of the table.

To cut and paste information into multiple rows here is a shortcut. On the CV, simply add a new row for each of your citations (e.g. 30 entries = 30 rows). Copy your already numbered list from the original document. Select all of the rows on the CV and hit paste (text). Voila! The paste function reads the

hard returns and adds each to a new row. To add lines between rows or columns, hover between rows (on left) and columns (at top) until

you see a plus sign with line along the row/column – click + to add. Or you may right click and choose Insert.

Creating new tables, or headings within tables, to organize by time/place/job is encouraged. To insert table choose Insert in the ribbon and click Table to choose the number of rows and columns.

Tables within CV template are included for your convenience, but may be deleted if not needed.

Feel welcome to adjust columns, rows, or font size to accommodate your information.


2016 CV Guidelines CV Guidelines.docx · Web view2014 | Behavior Analysis Online Module, used by...

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