20150324 ERVB SSO How-To Brief
29
1 UNCLASSIFIED As of 14 0900 AUG 13 AMERICA’S ARMY: GLOBALLY RESPONSIVE REGIONALLY ENGAGED Equipment Review and Validation Board (ERVB) SSO How-To Brief
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Transcript of 20150324 ERVB SSO How-To Brief
1
UNCLASSIFIED
As of 14 0900 AUG 13
AMERICA’S ARMY:GLOBALLY RESPONSIVEREGIONALLY ENGAGED
Equipment Review and Validation Board
(ERVB)
SSO How-To Brief
2
TLO / ELO
• TLO: Understand the ERVB process.
• ELO1: Understand the steps for SSO ERVB Tasker
completion in SecureSheet.
• ELO2: Provide clear, consistent, answers to 4610-R
requests.
3
Purpose
• Explain the ERVB process.
• Train SSOs in ERVB Tasker completion.
• Identify problem answers and how to correct them.
• Provide “ERVB at a Glance”.
• Improve the ERVB process.
• Conduct PE.
4
ERVB Process
• The ERVB process approves/disapproves documenting tactical equipment in
Table of Distribution and Allowances (TDA) units (all COMPOs) through a
Council of Colonels (CoC) with validation by a General Officers Steering
Committee (GOSC).
– Requires agreement between G-3, G-4, and G-8 to source, authorize,
increase or deny requirements.
– Commands reviewed quarterly or semiannually based upon the number of
new requests submitted within a fiscal year.
– Held 10 times a year/4,000 requests quarterly/valued over $1B annually.
– Commands exceeding 2,000 requests (ARNG, FORSCOM, TRADOC, and
USARC) attend quarterly.
– Joint Table of Allowances (JTAs) may be submitted through USAFMSA
FMSWeb 4610-R Tool for review and approval at any time.
5
ERVB Command Battle Rhythm
Example: FORSCOM (4 times; FEB, ARP, JUL, and OCT)
*All COMPO 2 and COMPO 3 ERVB One Army School System (OASS) requests coincide with
the TRADOC 4610-R submission timeline (FEB, MAY, JUL, and NOV).
**ARNG and **USARC both maintain their current submission cycle for other ERVB requests.
6
ERVB Process Timeline
1. Command/Unit submit 4610-Rs
/FMSWeb.
2. G37/FMP consolidates 4610Rs/
produces spreadsheet for staffing.
3. G8 FDP AO modifies spreadsheet for
SSO input/posts on AE2S.
4. G8 FDP AO sends tasker for DOM
distribution to SSOs to conduct
supportability analysis.
5. SSOs conduct supportability analysis
and provide input to spreadsheet.
6. G8 FDP AO reviews SSO input and
follows-up with SSOs (if required).
Command
submission
4610-R tool,
executive
overview,
and CBA.
Last day of
the month
(~31st)
G-37/FMP
review
1 Day
ERVB
CoC
1 Day
ERVB
GOSC
1 Day
G-37/FMP
Decision Memo
Documentation
G-8/FDP
Posts final
products
1 2
3
4 6
7
8 9
10
11 12 13
HQDA staffing
G-8/FDP
11 Days
5
FDP
1 Day
JAN ERVB 27 Work Days
FDP
4 Days
FDP
9 Days
SSOs conduct
supportability
analysis/completes
spreadsheet
7. G8 FDP Action Officer briefs
FDP Division Chief for
Council of Colonels (CoC).
8. G8 FDP attends the ERVB
CoC and has one vote.
9. G8 FDP Action Officer follows
up on any RFIs/HOLDs from
CoC and Command Issues
for GOSC.
10. G8 FDP Action Officer
prepares brief for DOR pre-
GOSC.
11. GOSC approves CoC actions,
issues are adjudicated to the
fullest extent possible by the
AOs; chaired by Director of
Force Management (DFM).
12. G37/FMP produces GOSC
Decision Memo signed by
DFM.
13. G8 FDP Action Officer
archives documents for SSO
use.
Command
submission
4610-R tool,
executive
overview,
and CBA.
Last day of
the month
(~31st)
G-37/FMP
review
1 Day
ERVB
CoC
1 Day
ERVB
GOSC
1 Day
G-37/FMP
Decision Memo
Documentation
G-8/FDP
Posts final
products
1 2
3
4 6
7
8 9
10
11 12 13
HQDA staffing
G-8/FDP
9 Days
5
FDP
1 Day
FEB ERVB 25 Work Days
FDP
4 Days
FDP
9 Days
SSOs conduct
supportability
analysis/completes
spreadsheet
Last day of
the month
(~31st)
G-37/FMP
review
1 Day
ERVB
CoC
1 Day
ERVB
GOSC
1 Day
2
3
4 6
7
8 9
10
11
HQDA staffing
G-8/FDP
11 Days
5
FDP
1 Day
MAR ERVB 27 Work Days
FDP
4 Days
FDP
9 Days
Command
submission
4610-R tool,
executive
overview,
and CBA.
1
SSOs conduct
supportability
analysis/completes
spreadsheet
7
SSO ERVB Input
Board Members:
DAMO-FM, Board Chair Voting Member
G-8/FDP POC Voting Member
G-4 POC Voting Member
AMC/LMI POC Voting Member
DAMO-CI POC Voting Member
DAMO-TR POC Voting Member
ACSIM (II PEG) Invitee
DASA-CE Invitee
TWVRMO POC Invitee
USAFMSA POC Invitee
Command/Component Invitee
Command
submission
4610-R tool,
executive
overview,
and CBA.
Last day of
the month
(~31st)
G-37/FMP
review
1 Day
ERVB
CoC
1 Day
ERVB
GOSC
1 Day
G-37/FMP
Decision Memo
Documentation
G-8/FDP
Posts final
products
1 2
3
4 6
7
8 9
10
11 12 13
HQDA staffing
G-8/FDP
11 Days
5
FDP
1 Day
JAN ERVB 27 Work Days
FDP
4 Days
FDP
9 Days
SSOs conduct
supportability
analysis/completes
spreadsheet
• YOU are the SME.
• The clarity of your input has weight.
• G-8 has one vote at the CoC.
• FDP is your advocate at the CoC.
11
UPDATED INSTRUCTIONSSuspense: 1600 / 19 March 2015.
1. The Mar 2015 ERVB spreadsheet document named "Mar 15 ERVB Review from FDP" is in AE2S\SecureSheet for your review.
2. Column “J", "PARA," indicates the TDA paragraph associated with each row and is included for USAFMSA Documenters. It appears as if rows were duplicated in error, when they actually refer to DIFFERENT TDA paragraphs from the SAME UIC.
3. Columns "AC" through "AM" (quantities) must be considered when making Your decision to support the request or not.
a. Please use the columns, "AL" and "AM" added by G8-FDP when considering to support the request with either SSO 1 JUSTIFICATION: 1. G8 can support the request in authorizations with UNIT EOH or 2. G8 can support the request in authorizations with ARMY EOH.
b. Use Column "AL", "AE2S LIN EOH" (Real On Hand), when considering your answers for column “K”, LIN.
c. Use Column "AM", "AE2S LIN UPGRADE EOH“ (Real On Hand), when considering your answers for column “L”, LIN UPGRADES.
d. See below for instruction details in para 4. As a reminder all Real On-Hand Quantities are for the entire UIC, not just the paragraph mentioned in the worksheet.
e. Supporting a request with does not establish a path for modernization. There are no MOD Paths for TDAs. The unit must submit another 4610-R to get a LIN Upgrade. In other words the ERVB process is the only way to document a new LIN requirement.
4. Complete this action by doing the following:
a. Filter column "BG" for your name.
b. Populate columns "BI", "BJ", and "BK", for the LINs which you manage, with the answers in the drop down menus.
(1) To access the standardized drop down answers in these cells, click in the approximate center of the cell.
c. Column "BI" (SSO YES/NO/HOLD) provides drop down answers: "YES", "NO", or "HOLD".
(1) The answer "HOLD" is used on the rare occasion, that you are actively seeking information to help you make a YES/NO determination which can be presented after the tasker deadline but prior to the GOSC.
(2) You must submit an explanation in the SSO 3 Remarks column (BL) for the Answer "HOLD".
d. Column "BJ" (SSO 1) has FIVE (5) choices and column "BK" (SSO 2) has two (2) choices.
(1) If you answered "YES" or "NO" in column "BI" then the follow on comments in columns "BJ" and "BK" (if used) should support your answer not conflict with it. Ensure your responses are consistent and that you have not inadvertently delivered a mixed message, by choosing a "YES“ response, but then selecting a drop down choice of "un-supportability" in either "SSO 1" or "SSO 2".
e. Column "BL" (SSO 3 Remarks) is required for a "HOLD" answer and used for your clarifying remarks especially if you have helped the submitting unit craft the 4610-R. The more information you provide for or against the request the easier it is for the CoC to make an informed decision. If in your judgment you think the request should or should not be approved, ensure your response makes it clear why.
5. In order to get clarity or resolve questions with a particular Row contact the Requester (see REQUESTER NAME column "AS") and Command Manager (CMD MGR NAME column "BA").
6. If there are any questions, please contact: Mr. Hank Wiese, [email protected], 703-614-6335, MAJ Ven Johnson, [email protected], 703-693-4488; LTC Ronnie Denson, [email protected], 703-614-9161; or Mr. George Northington, [email protected], 703-614-5784.
• SSOs receive the ERVB Tasker email from the Director of Resources (DOR) Executive Officer (XO) containing the instructions
for completion. Instructions rarely change, however when they do, the change is noted upfront. Example email:
ERVB SSO Tasker Email
12
• Access the ERVB Spreadsheet Tool through: https://afm.us.army.mil
• From the “Home” page on the right hand side under “Executive Views”, click on “Spreadsheet Tool”.
Access to AE2S Spreadsheet Tool
Access to documents posted in the AE2S Spreadsheet Tool is
granted by providing your AKO email address to FDP POC.
13
Access ERVB in SECURESHEET
• On page titled “SECURESHEET” find the file with the title shown in the Tasker email.
Example: MAR 15 ERVB Review from FDP
14
Example ERVB Spreadsheet
Your
answers
go here
15
Answer Drop Down Choices
• HOLD :
- Use this choice when you are actively
seeking information to help you make a
YES/NO determination which can be
presented after the tasker deadline but
prior to the GOSC.
- Contact the REQUESTER NAME or POC
that is listed in the JUSTIFICATION
block.
Alignment of choices presents a consistent message.
16
Key Elements You Must Consider
Justification Block
should explain WHY
the equipment is
required NOT what it
does.
Justification should include or explain:
1. BLUF:
a. If equipment is OH or if Army must provide.
b. What new capability is needed and why.
c. What changed within the unit mission to
request the new equipment and who directed
the change?
2. Why already approved equipment is insufficient
to perform the mission?
3. What is the impact to mission if requested
equipment is not approved?
4. Why Army equipment vs. commercial is being
requested?
5. Training Related Requests: POI-related
information (frequency of use; class size; student
to equipment ratio, etc.)
6. Maintenance Related Requests: level of
maintenance, density of end-items supported,
and number of units supported.
7. POC who can answer questions about the
request: Name; email; phone.
Justification Block
17
• Column “J", "PARA," indicates the TDA paragraph
associated with each row and is included for
USAFMSA Documenters.
• It appears as if rows were duplicated in error, when
they actually refer to DIFFERENT TDA paragraphs
from the SAME UIC.
Key Elements You Must Consider
18
• Columns "AC" through "AM" (quantities) must be considered
when making Your decision to support the request or not.
˂ Please use the columns, "AL" and "AM" added by G8-FDP
when considering to support the request with either SSO 1
JUSTIFICATION: 1. G8 can support the request in
authorizations with UNIT EOH or 2. G8 can support the
request in authorizations with ARMY EOH.
˂ Use Column "AL", "AE2S
LIN EOH" (Real On Hand),
when considering your
answers for column “K”, LIN.
˂ Use Column "AM", "AE2S LIN
UPGRADE EOH“ (Real On Hand),
when considering your answers
for column “L”, LIN UPGRADES.
˂ All Real On-Hand Quantities are for the entire UIC, not just the
paragraph mentioned in the worksheet.
˂ Supporting a request does not establish a path for modernization.
There are no MOD Paths for TDAs. The unit must submit another
4610-R to get a LIN Upgrade. In other words the ERVB process
is the only way to document a new LIN requirement.
Key Elements You Must Consider
19
Filter column “BG” for your name.
How To Complete ERVB Tasker
• SLAMIS (https://www.slamis.army.mil/) is the tool that populates the
SSOs name against the LIN.
• If you are a new SSO or if you have been reassigned to a LIN, it is
your responsibility to contact your Division Budget POC to update
SLAMIS with LIN assignment changes.
20
SSOs populate columns “BI", “BJ", and “BK",
with answers using the drop down answers
for their respective LINs.
To access the standardized
drop down answers in these
cells, click in the approximate
center of the cell.
How To Complete ERVB Tasker
Column “BL”
contains open
text cells for
your clarifying
remarks.
21
Column “BJ" (SSO 1) has five (5) choices:
1. G8 can support the request in authorizations with UNIT EOH.
2. G8 can support the request in authorizations with ARMY EOH.
3. G8 can support with LIN (put in remarks) Authorization can be filled
NLT i.e., 1st QTR FY15 (put in remarks)
4. G8 cannot support because no sourcing solution is available.
5. G8 cannot support because supporting authorization would create an
Army shortage given current AAO and:
• Column “BI" (SSO Yes/No/Hold) provides drop down answers: "YES", "NO", or "HOLD".
- "HOLD" is used when you are actively seeking information to help you make a YES/NO
determination which can be presented after the tasker deadline but prior to the GOSC.
- Contact the REQUESTER NAME or POC that is listed in the JUSTIFICATION block.
How To Complete ERVB Tasker
And column “BK" (SSO 2) has two
(2) choices:
LIN is no longer in production.
Army Equipping Strategy does not
procure above current FFR.
22
• Column “BL" (SSO 3 Remarks) use when:
- You are actively seeking information to help you make a YES/NO determination which can
be presented after the tasker deadline but prior to the GOSC.
o Contact the REQUESTER NAME or POC that is listed in the JUSTIFICATION block.
- Drop down menus don’t meet your needs.
- For clarifying remarks if you have helped the submitting unit craft the 4610-R or need to
support your answer with more than the standard drop down answers.
• The more information you provide for or against the request the easier it is for the Board to
make an informed decision.
• If in your judgment you think the request should or should not be approved, ensure
your response makes it clear why. NO IS AN ACCEPTABLE ANSWER.
• Ensure the follow on responses on Columns “BJ” and “BK” are consistent with Column “BI”
(YES or NO) and paired with the corresponding choice of “supportability” or "un-supportability.
• This avoids the potential to deliver a mixed message.
How To Complete ERVB Tasker
23
Common Errors
1. YES - G8 can support the request in authorizations with UNIT EOH…however there is NO EOH. Did you mean “Army EOH”?
2. YES - G8 cannot support because supporting authorization would create an Army shortage given current AAO and: LIN is no longer in
production…example of a mixed message, YES/NO, which is it?
3. NO – you have not provided supporting justification in SSO 1 or SSO 2 Columns.
4. YES - G8 can support the request in authorizations with UNIT EOH…Unit EOH is 370 however CURR APPR QTY/AUTH is 366 but unit seems
to want ADD REQ/AUTH of 20 so should NEW PARA REQ/AUTH read 386 (366 + 20 = 386)? Note NO deletions. If the unit wants to ADD
the UNIT EOH is not enough and if supported would have to be with ARMY EOH. Maybe this is a “HOLD” until unit can clarify request.
5. Your “free form” Remarks help make the case in support of your answer. The more information you provide the easier you make it for
FDP to advocate for your answer in the CoC.
11
2
33
44
5
24
LIN Top Load
The ERVB GOSC has approved the ability to Top Load TDA authorizations in
support of existing distribution plans.
This 4610-R Top Load eliminates each unit having to complete a 4610-R
request.
This effort benefits the ERVB process, the unit, and you as it reduces the
number of submissions in a given month.
Coordinate with FDP and we will work with the command to get the Top Load
completed.
The Top Load will be addressed during the next ERVB cycle in which the unit
participates directly by the GOSC.
25
• Access the FINAL ERVB Documents through: https://afm.us.army.mil
• From the “Home” page on the right hand side under “Executive Views”, click on “Documents”.
Access to FINAL ERVB Documents
An email notifies you that the FINAL ERVB
Documents are posted on AE2S for your use.
27
• LIN reassigned or new LIN assigned: contact your Budget
POC to have SLAMIS updated to reflect the change.
• ERVB FDP POCs:
Hank Wiese (CTR – Primary)
703-614-6335
MAJ Ven Johnson (Secondary)
703-693-4488
Kevin Kuss (Branch Chief)
703-614-1168
ERVB at a Glance
Drop Down Choices2A Cyber
3A USARCENT
5A USARNORTH
6A USARSO
A1 SETAF/USARAF
AA Army Accessions
AC Contracting
AE Acquisition
AJ ATAE
AN Arlington Nat.
Cemetery
AP Entrance Proc.
AR Reserve
AS Intel & Sec.
AT Test & Eval.
BA Installation Mgmt.
CB Criminal Invest.
CE Corps of Engineers
CS ARSTAF
DF DoD Agencies
DJ Joint SOF
DM Directed Mil
E1 USAREUR
FC U.S. Forces
G6 NETCOM
GB Nat. Guard Bureau
HR HQ Active Army Spt.
J1 Supreme HQ (NATO)
JA Joint Activities
MA Mil. Academy
MC Medical Command
MT Mil. Surface Depl.
MW Mil. District (Wash.)
NG National Guard
P1 Pacific
P8 Eighth Army
RA OA-23
SA OSA
SB Sec. FOAs
SC Space and Missile
SE ARSTAF FOAs
SF FOA of the OSA
SJ OSA Joint
SP Special Ops
TA Recruiting
TC TRADOC
TT (Training)
X1 AMC
ZA Special Purpose
Full list of Command Codes from FMSWeb main page.
28
Questions / Feedback
29
Practical Exercise ERVB Spreadsheet
30
Practical Exercise Questions / Answers
Row 1:
a. Assume you could support this request; how would you answer?
Answer: YES / 2. G8 can support the request in authorizations with ARMY EOH.
Answer: HOLD / Following up with unit POC as justification is unclear.
b. Who would you contact for more information about this request?
Answer: POC - Mr. Joe Smith; [email protected] or sherron.bush.
Row 2:
a. Can you support this request with Unit EOH?
Answer: NO.
b. How would you answer if the priority was to MTOE units?
Answer: NO / 5. G8 cannot support because supporting authorization would create an
Army shortage given current AAO and: Army Equipping Strategy does not procure
above current FFR.
Row 3 – 6:
a. Assume you could support this request; however you have no additional assets; how would you
answer?
Answer: YES / 1. G8 can support the request in authorizations with UNIT EOH.
Remarks: Can only support up to 5 Req / 5 Auth.
31
Row 7:
a. Assume you could support this request; how would you answer?
Initial Answer: HOLD / Following up with unit POC as quantity for NEW
PARA REQ and NEW PARA AUTH does not jive with Justification.
Final Answer: YES / 2. G8 can support the request in authorizations with ARMY EOH.
Remarks: Requisition additional quantity 37 from depot. NEW PARA REQ NEW
PARA AUTH would be 180 Req /180 Auth.
Row 8:
a. Which command has submitted this request?
Answer: USAREUR.
b. What is the UIC and paragraph?
Answer: W4ECAA / 006B.
c. How is Row 8 related to Row 9?
Answer: Same command / UIC / paragraph and requester.
Row 9:
a. Assume you could support this request; and you have the assets; how would you answer?
Answer: YES / 1. G8 can support the request in authorizations with UNIT EOH.
Remarks: Can support with 7 Req / 7 Auth for LIN upgrade with 5 Req / 5 Auth coming
from Unit EOH and 2 Req / 2 coming from Auth Army EOH.
Practical Exercise Questions / Answers
32
Questions
33
ERVB Process
The ERVB process approves/disapproves documenting tactical equipment in Table of Distribution
and Allowances (TDA) units (all COMPOs) through a Council of Colonels (CoC) with validation by
a General Officers Steering Committee (GOSC).
– Requires agreement between G-3, G-4, and G-8 to source, authorize, increase or deny requirements.
– Commands reviewed quarterly or semiannually based upon the number of new requests submitted within a
fiscal year.
– Held 10 times a year/4,000 requests quarterly/valued over $1B annually.
– Commands exceeding 2,000 requests (ARNG, FORSCOM, TRADOC, and USARC) attend quarterly.
– Joint Table of Allowances (JTAs) may be submitted through USAFMSA FMSWeb 4610-R Tool for review
and approval at any time.
Example: FORSCOM (4 times; FEB, ARP, JUL, and OCT)
*All COMPO 2 and COMPO 3 ERVB One Army School System (OASS) requests coincide with
the TRADOC 4610-R submission timeline (FEB, MAY, JUL, and NOV).
**ARNG and **USARC both maintain their current submission cycle for other ERVB requests.
