2015 Sash 'N Bash Leaders' Guide - Michigan Crossroads...

Noquet Lodge’s Sash ‘N Bash 2015

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a0Sash ‘N Bash

Leaders’

Guide


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Sash ‘N Bash is coming!

Noquet Lodge would like to welcome you to the largest event our Lodge has ever hosted

and our very first Lodge-hosted Camporee! Sash ‘N Bash will be the premier Order of the Arrow

centennial celebration in the Great Lakes Field Service Council. We hope that you will come

celebrate the past 100 years of success, service, and contributions the Order of the Arrow has

made to Scouting and to individual Arrowmen in our Lodge. We know that there is no better

way to recognize the achievements made by this organization than to throw a spectacular

event!

On the weekend of May 15-17, you’ll be able to enjoy a one-of-a-kind Camporee at the

Historic Fort Wayne in Detroit, Michigan. Whether you are participant coming to enjoy the

weekend with your unit, a candidate ready to join the Order of the Arrow, or a long time

Arrowman rekindling friendships of the past, rest assured that your time will be filled with non-

stop fun. Noquet’s Sash ‘N Bash will give your troop an experience that will be remembered for

generations!

Noquet Lodge is proud that you will participate in the Order of the Arrow in a brand new

way. We could not be more excited that we have this special opportunity to give you and your

troop an up-close glimpse of the Order of the Arrow and the qualities that have driven its

success for the last 100 years. Never before has Noquet Lodge hosted a Camporee, as such we

are pulling out all the stops to make sure that Sash ‘N Bash is the Scouting event of the century.

We are especially ecstatic that you’ll be joining us for a marvelous cracker barrel party, and an

electrifying arena show including a professional DJ, a laser light spectacle, and performances by

talented Arrowmen.

For 100 years, the Order of the Arrow has been working hard to serve Scouting and

remain steadfast to the high ideals of our mission. Please know that no one could be more

prepared to ensure that you have a fantastic time than the Order of the Arrow. We have

assembled the most qualified and talented individuals- youth Arrowmen with support from

adult Advisers. Noquet Lodge is grateful for the countless individuals who have come together

to support Sash ‘N Bash.

Thank you for your dedication and commitment to sign yourself and your Scouts up for

the Centennial Sash ‘N Bash!


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January 2015

Scouts, Scouters, and Arrowmen,

Welcome to the Sash ‘N Bash experience! This event promises to be one that truly highlights the

very best of Scouting as part of the centennial celebration of the Order of the Arrow, and more

importantly, will be brought to you by the top youth leaders of our council and lodge. Noquet Lodge will

host what is set to be the largest Scouting event in the state of Michigan in 2015, and the capstone activity

of the Great lakes Field Service Council.

The Order of the Arrow began in 1915 on Treasure Island near Philadelphia, and was envisioned

by its founders, Camp Directors E Urner Goodman and Carroll Edson to be an Honor Camping Society. The

purpose behind the order was threefold: Brotherhood, Cheerfulness, and Service. It took on the role of

becoming a program within the Boy Scouts of America that retained older boys and kept them returning

to camp year after year. Years later, the Order of the Arrow was adopted at a Michigan camp as the official

Scouting Honor Society for the entire BSA. Today, it remains a driving force within the greater Scouting

program and the leading example of youth training and operational leadership. The Order of the Arrow in

Wayne, Oakland and Macomb counties remains strong, with nearly 2000 registered Arrowmen. Noquet

Lodge, of the Great Lakes Field Service Council, has been working for over a year to plan and execute Sash

‘N Bash and is thrilled to be your host for the weekend.

This Leaders’ Guide will serve as your tool for program planning and communication for your

Troop, Team, Ship, Crew or Post. You’ll find information related to registration, timelines, equipment,

food and dining, health and safety, preparations, map, schedule, and program activities. We invite you to

share these resources with your Scouts, leaders, and parents. Additional information and the registration

portal can be found on our website:

http://www.michiganscouting.org/GreatLakes/OA/Events/SashNBashOA

We look forward to seeing you on May 15, 2015 at Fort Wayne in Detroit. Thank you for your interest in

Sash ‘N Bash!

Yours in Scouting,

Tyler James Mark Fobare Denver Laabs

Lodge Chief Lodge Adviser Staff Adviser


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Sash ‘N Bash Staff Illuminating the next 100 years

Sash ‘N Bash Chairman – Tyler James

Program and Activities Chairman – John McCoy

Trading Post and Concessions Chairman – Neil Oza

Chiefs Corps and MC – Chuck Coutteau

Advisors

Staff Advisor – Denver Laabs

Lodge Advisor and Activities Advisor – Mark Fobare

Shows – Mark Fobare & Dave Kehrer

Physical Arrangements and Camporee Advisor – Mike McCoy

Registration – Gary Moorhead, Bob Finta, Dave Goetz

Concessions – Phil Emma

Health Officer – Mark Morrisey

Conclave

Conclave Chairman – Jacob Hardy

Conclave Ordealmaster – Bryan Garland

Registration and Trading Post Chairman – Jon Lauinger

Advisors

Conclave Advisor – Eric Stockwell

Registration – Dennis Shagena, Tom Radford

Conclave Assistant Advisor – Barb Holley

Conclave Assistant Advisor – Rick Colombo

Conclave Assistant Advisor – Paul Hardy

Health & Safety – Sharon Teran


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Contents

1. Cover

2. Welcome Letter

3. Key 3 letter

4. Staff

5. Overview

6. Index

7. Scout Oath and Law

8. Registration Fee’s

9. On Site registration

10. 5K Race info – Identification – Tour plans

11. Rules

12. Health and Safety Information

13. Parking – Vehicle rules

14. Program Schedule

15. Program Activities

16. Arena Show

17. Patrol Size Lodgeball tournament

18. What to bring and wear

19. Camping information

20. Fires - camp sites

21. Restroom – Water – Refuse

22. More camping information

23. General information

24. General information continued

25. Map of Historic Fort Wayne

26. Blank unit roster

Commented [A1]: Sash n Bash Chairman – Tyler James


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Sash ‘N Bash

Overview

Sash ‘N Bash is the featured event of Noquet Lodge’s celebration of the Order of the Arrow

centennial anniversary. It will be an incredible one of a kind experience for all participants

ranging from young Scouts to the most experienced Scout Leaders. The event will allow Scouts

and Scouters a unique opportunity to experience the founding principles of the Order of the

Arrow: Brotherhood, Cheerfulness, and Service.

While Sash ‘N Bash can be enjoyed by all parties, only paid and registered participants will be

allowed to take part in the activities and events. Sash ‘N Bash will take place on Friday May 15th

through Sunday May 17th, 2015 at Historic Fort Wayne in Detroit, Michigan.

Historic Fort Wayne

6325 West Jefferson

Detroit, MI 48209

Activities, exhibits, and service projects will take place Saturday, May 16 from 10:00 a.m. to

5:00 p.m. Activity and service programing will range from rousing inflatables to meaningful

service projects that will allow Scouting to impact their community in observation of the Order

of the Arrow’s 100th anniversary. The weekend will impart the high ideals of Scouting to Scouts

helping to achieve Scouting’s goal of creating responsible citizens.

Saturday will conclude with a Camporee barbeque feast (for an additional fee), Lodge-ball

finals, awards, and a captivating Arena Show including a professional DJ, a laser light spectacle,

and presentations by talented performers.

A Scout is Reverent - Religious observances will take place Sunday morning the 17th.

• Boy Scouts and Venturers may camp for the weekend or they may come for the day,

Saturday, May 16th. Day fee is $15.00 per person.

Visit the web site and Noquet Lodge Facebook page regularly for updates and information

regarding the latest exhibits.

� Website

� https://www.facebook.com/noquetlodge29/timeline


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Setting the Example and Living the Scout Oath and Law

The Order of the Arrow is often deemed the Nation Honor Society of Scouting; therefore we

will set forth simple guidelines for all who attend Sash ‘N Bash- the Scout Oath and Scout Law.

It is important that Scouts wear their BSA Field Uniforms (event t-shirt with Scout shorts or

pants with the Order of the Arrow sash if applicable.) Leaders will set a positive example by

wearing a complete uniform.

The Good Turn exemplifies Brotherhood and Cheerfulness. The best Scouting experiences stem

from “Do a Good Turn Daily.” It is up to Youth and Adult Leaders to encourage each member of

the Scouting community to make good Scouting happen.

Remember that good Scouting is a constant demand of Scouting, meaning the principles of the

Scout Oath and Law should be exemplified at home, traveling, and while attending Sash ‘N

Bash.

SCOUT OATH (OR PROMISE)

On my honor I will do my best

to do my duty to God and my country

and to obey the Scout law;

to help other people at all times;

to keep myself physically strong,

mentally awake, and morally straight.

SCOUT LAW

A Scout is:

Trustworthy

Loyal

Helpful

Friendly

Courteous

Kind

Obedient

Cheerful

Thrifty

Brave

Clean

Reverent


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Registration for Sash ‘N Bash

Fees (per person)

Troop Participants - $15.00

Venture Crew Participants - $15.00

Day visitors - $15.00

Saturday Feast for Troop and Venture Crew - $7.00

Noquet Lodge OA Members - $20.00

Out-of-Lodge OA Members - $22.00

Ordeal Participants - $50.00

Elangomats - $8.00

http://www.michiganscouting.org/GreatLakes/OA/Events/SashNBashOA

Registration Closes at Midnight April 30th

Registration for Saturday Feast Closes April 15th

Due to logistics there can be no exceptions (walk-ins Not Allowed)


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On Site Registration Process

Camporee Participants:

Enter from Livernois & straight into the Gate to Historic Fort Wayne.

Troop/Crew: Trailer and towing vehicle proceed to your camp site. Troop/Crew members park

in the parking lot and walk to your site. It is aprox 3-4 city blocks.

Scoutmaster/Advisor or designated representative report to Building 109 (marked HQ on map)

to register the Troop/Crew.

Day Participants will pay at the gate, then proceed to HQ to register.

Individuals: please proceed to the HQ building to register and receive your camping location.

Registration will be closed for the show at 8pm – 10pm. If you arrive during these times, park

and come enjoy the show in the Fort. You can register at 10pm – 11pm at HQ Building 109

Order of the Arrow Members/ Individual Ordeal Candidates:

Enter gate from Jefferson between S. Military and S. Cavalry streets

Park in parking lot and proceed to OA HQ – Visitors center.

OA Staff will walk their gear into the Fort Barracks. OA guests will receive camping locations at

time of registration.

All Candidates must be registered by 8:00pm

Ordeal Candidates who arrive with their Troop:

If you arrive with your Troop set up your tent with your Troop and report to OA/concalve HQ

before 8:00pm. Bring your BSA Annual Health and Medical Record (Parts A&B) and gear for the

conclave. (see your conclave packing list)


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Noquet 5k Run/Walk

A Scout is Physically Strong. For the first time at a Noquet Lodge event, there will be a 5k

run/walk. Beginning at 5:30, Saturday May 16th, racers may queue up at the Fort big tent

where the starting line will be. There will be three classes of racers: Boy Scouts and Venture

Competitive, Boy Scouts and Venture Exhibition, and Adults. While participation is optional, all

are encouraged to attend. Please dress appropriately and wear proper footwear. Awards will

be presented to winners of classes at the Saturday-evening Arena show on stage.

Identification

We will identify all participants of Sash ‘N Bash by using a lanyard that will be supplied during

the onsite registration process. Full Weekend participants will pick up their lanyards Friday

evening upon arrival as part of the registration information packet at their camping

headquarters. Saturday-only participants will pick up their lanyards Saturday upon arrival as

part of the registration information packet at Event Headquarters. The lanyard will allow you

access to all activities and areas. All participants, youth and adult, MUST wear the Sash ‘N Bash

lanyard throughout the entire duration of the event.

Tour and Activity Plans

All units attending Sash ‘N Bash are encouraged to file a Tour and Activity Plan. Troops and

Crews traveling more than 100 miles to the event site or that are from outside of the host

council must file a Tour and Activity Plan.


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Rules

The Scout Oath, the Scout Law, the Law of the Pack and the Outdoor Code serve as the

rulebook for all Scouting events. In addition, the following rules must be observed:

• Buddy system must be used at all times.

• Two Deep Leadership at all times.

• Do not put cans, bottles, trash, garbage, or wastewater into portable toilets.

• Do not interfere with other people or groups using Historic Fort Wayne.

• Climbing, cutting, or disfiguring of any standing trees or shrubs is prohibited.

• No digging at Historic Fort Wayne or ditching of tents.

• No alcohol or illegal drugs/substances allowed at the Sash ‘N Bash.

• No fireworks.

• No pets.

• No sheath knives, explosives, will be allowed in Historic Fort Wayne. We will honor State

and Federal law related to personal firearms.

• No bicycles, skateboards, roller skates, in-line skates, power scooters or similar devices will

be permitted.

• Drivers and passengers must wear seatbelts at all times while riding in a vehicle.

• No persons may ride in cargo beds or sitting loose in vans.

• Park only where the parking attendants instruct you to park. Room must be left for

emergency access and handicapped parking.

• Some areas are off-limits to the participants of the Sash ‘N Bash. Please stay out of the

areas marked off limits.

• Units and/or individuals may be billed for any damage.

• Do not interfere with or obstruct park officials or Sash ‘N Bash staff.

• Failure to comply with any of these rules may result in ejection, forfeiture of

camping/attendance rights, and/or prosecution.

Smoking - We encourage leaders to take one additional step toward setting a good example for

the youth of our council. Please take a weekend break from use of all tobacco products. Young

minds are impressionable and Scouting youth frequently look to their leaders as role models.

We ask that all leaders and adults assist us in enforcing these rules.


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Health and Safety Information

First Aid

First Aid Stations will be open 24 hours a day throughout the event areas. First Aid stations will

be located in the Sash ‘N Bash Headquarters Building 109, and OA Headquarters Visitors Center.

All medical care should be referred to a First Aid station. Whenever possible, Sash ‘N Bash

participants should advise their unit leader whenever they are feeling ill.

All injuries must be reported to a First Aid Station.

Conclave participants report to your Elangomat and they will radio for Health officer.

Emergency Situations

Warning signals (three long blasts of a car horn) will sound in the unlikely event of an

emergency. Please follow the instructions provided if a warning signal sounds.

Medical Emergencies – In case of an emergency, seek assistance from Sash ‘N Bash Staff.

Inclement Weather/Thunderstorms/Lightning Safety – Find a low spot away from trees, fences

and poles. If you feel your skin tingle or your hair stand on end, squat low to the ground on the

balls of your feet. Make yourself the smallest target possible and minimize your contact with

the ground.

Tornado Safety – Seek shelter and stay away from windows. Get out of automobiles. Lie flat in

a nearby ditch or depression. Avoid flying debris.

Guide to Safe Scouting

All leaders and adults should follow the Guide to Safe Scouting at all times during the Sash ‘N

Bash.

Commented [A2]: Healthy and Safety information


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Parking

Several parking areas for day visitors are located within walking distance of the camping,

activity and program areas.

A lot is located near the camping site for “off-site” parking. All vehicles must be parked in the

“off site” lot, including the vehicle used to tow the troop trailer. Vehicles must be parked only

in designated parking lots.

Policy on Traffic Safety

It is essential that some motor vehicles be used to transport materials, supplies, and certain

personnel through the Sash ‘N Bash. It is in the best interests of all participants to respect the

following guidelines.

Pedestrians

• Walk on the left shoulder of the road facing traffic and carry a flashlight at night.

• Stay off the roadway, except to cross.

• Cross roadways only at established crossings.

• Give emergency vehicles (with flashing lights) the right-of-way.

Motor Vehicles

• Use of motor vehicles on Historic Fort Wayne is by approval only.

• Always “buckle up” your seat belt; insist passengers do likewise!

• Travel slower than the posted speed limits, as this is a highly congested area.

• Truck beds must not be used for transporting passengers.

• Give the right-of-way to all pedestrians.

• Give the right-of-way to emergency vehicles with flashing lights (restricted to

ambulances, fire trucks, and security service vehicles).

• Both vehicular and pedestrian traffic rules will be rigidly enforced.

Commented [A3]: Logistics: parking, gates, camping


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Program Information

Schedule of Activities and Events- Participants

Friday May 15, 2015

4:00- 8:00 pm Troops and Crews arrive, registration at HQ, and set up camp

8:00 – 10:00 pm Show Time at the Fort

10:30 pm SPL and Crew President Meeting- Scoutmasters and Advisers welcome –

Big Tent inside fort

10:00 – 11 pm Registration open again at HQ – Building 109

11:30 pm Lights Out

Saturday May 16, 2015

5:30 am – 6:00 am Registration for 5k (at the Fort Tent)

6:00 am 5K Race

7:00 am Reveille

8:00 am- 2:00 pm Day Visitor check in

9:30 am Flags (at the Fort flag pole)

10:00 am- 12:00 pm Activities, Exhibits, and Service Projects

White Lanyards – Activities

Red Lanyards – Service projects

Lodge Ball Tournament – See your times – (At activities field)

2:00 – 5:00 pm Activities, Exhibits, and Service Projects

White Lanyards – Service Projects to 4:00pm

Red Lanyards – Activities

Lodge Ball Tournament – See your times – (At activities field)

5:30 pm For those prepaid – Noquet Lodge Feast - (At Fort tent/gym)

7:00 pm Flag Ceremony (At Fort)

7:15 pm – 8:30pm Lodge Ball Finals, Awards presentation, Pre Show – (At Fort)

8:30 pm - 12:00am Arena Show (At Fort) Laser Light Show, party

12:00am Council-wide Capture the Flag (top of activity field)

1:00 am For OA members only – Brotherhood ceremony (Bottom of activity field)

Sunday May 17, 2015

7:00 am Reveille – Cook/clean/pack

10:00 am Scouts Own (Fort Stage)

10:30 am Clean up head home

9:00am – 11:30am Check out (HQ building 109) Receive Patches/Flag streamer


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Program Information

Sash ‘N Bash is a Noquet Lodge of the Order of the Arrow sponsored Camporee and Conclave.

This event is to celebrate 100 years of service from the Order of the Arrow. In that spirit we are

having Troops dedicate two hours of service on Saturday. Service will be provided to the city of

Detroit, Historic Fort Wayne Coalition and its Historic Fort Wayne. Service will be minimal of

difficulty and tool level. Please plan on using this time to build team spirit and leadership in

service. Troops will be divided into two groups with half doing morning service and half doing

afternoon. During service time service Troops will not be allowed to use activities. Below is a

beginning list of activities planned for Sash ‘N Bash.

Unconfirmed Activities as of 1/15/2015

Mountain boarding (West end of activity field on the hill

CPT Ranges – Knife, Tomahawk (subject to getting someone qualified)

Bouldering and or climbing wall

Museum Tent ( in the fort)

Concessions

LARPING

5K Race

Patrol Competitions – Gauntlet (1.5 mile race with obstacle course)

Lodge ball tournament

Civil War Re-enactors

WWII Re-enactors

Antique car show

Military Displays

Police Displays

DFD Display

DEA, FBI, Detroit Dogs

Army Climbing wall

Capture the Flag game


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Arena Shows

• Beginning at 8:00pm on Friday, May 15th, participants, units, guests, and staff may begin

queuing up near entrance to the Arena Show area. There is no formal “march” to the show, but

please come dressed in your BSA Field Uniform. Please do not bring American or Unit flags as

there will not be a place to store them while experiencing the Arena Show

• The show will be hosted by Charles Coutteau, of Noquet Lodge. There will be special guest

appearances, including Gordy, and any other star we can find in the Fort. There will be musical

performances by Class A. There will even be an opportunity for you to dance the night away in

the pit in front of the stage.

• Concessions will be available bring spending money.

• Saturday we will gather again at 7:00pm in front of the Fort Stage for the finals of the Lodgeball

tournament, Awards presentation, and entertainment by Scouts and Scouters from around

GLFSC and Noquet Lodge.

• Beginning at 8:30pm on Saturday, May 16th, get ready for the Lazer Light show and glow

spectacular, but please come dressed in your expendable comfortable clothes (an old Class B

shirt). We will have black light paint being used so prepare to get Dirty as Mike Rowe would say.

Please do not bring American or Unit flags as there will not be a place to store them while

experiencing the Arena Show

• Concessions will be available bring spending money.

•

•

•


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Lodgeball Tournament

Troops/Crews are encouraged to participate in the 1st Council wide lodgeball tournament.

Please divide into patrol size teams of 8 youth. Sign up must be completed Friday at

Registration HQ during registration hours. Late sign ups may (no guarantee) be taken before

the 10am start time if spots are available. Finals will be at 7:30pm is at the Fort Stage. A large

trophy will be given to the winner.

Lodge Ball Rules THE GAME

The object of the game is to eliminate all opposing players by getting them "OUT". This may be done by:

1. Hitting an opposing player with a LIVE thrown ball below the shoulders.

2. Catching a LIVE ball thrown by your opponent before it touches the ground.

Definition: LIVE: A ball that has been thrown and has not touched anything, including the floor/ground, another ball, another

player, official or other item outside of the playing field (wall, ceiling, etc)

BOUNDARIES

During play, all players must remain within the boundary lines. Players may leave the boundaries through their end-line only

to retrieve stray balls. They must also return through their end-line.

THE OPENING RUSH

Game begins by placing the dodgeballs along the center line – three (3) on one side of the center hash and three (3) on the

other. Players then take a position behind their end line. Following a signal by the official, teams may approach the centerline

to retrieve the balls. This signal officially starts the contest. Teams may only retrieve the three (3) balls to their right of the

center hash. Once a ball is retrieved it must be taken behind the attack-line before it can be legally thrown.

TIMING AND WINNING A GAME

The first team to legally eliminate all opposing players will be declared the winner. A 15-minute time limit has been

established for each contest. If neither team has been eliminated at the end of the 15 minutes, the team with the greater

number of players remaining will be declared the winner. A tie will result in a 1 on 1 skirmish with one of the remaining

players from each team and one ball in the center.

5-SECOND VIOLATION

In order to reduce stalling, a violation will be called if a team in the lead controls all six (6) balls on their side of the court for

more than 5 seconds. This also applies to tied teams. More details can be found in the NADA Rule Book violation will result in

one person going out and 3 balls returned.

RULE ENFORCEMENT

During pool play or regular-season matches, rules will be enforced primarily by the "honor system"*. Players will be expected

to rule whether or not a hit was legal or whether they were legally eliminated. All contests will be supervised by a court

monitor*. The court monitor’s responsibility will be to rule on any situation in which teams cannot agree. THE COURT

MONITOR’S DECISION IS FINAL – NO EXCEPTIONS.

N.A.D.A. Code of Conduct

1. Understand, appreciate and abide by the rules of the game.

2. Respect the integrity and judgment of game officials and N.A.D.A staff.

3. Respect your opponent and congratulate them in a courteous manner following each match whether in victory or defeat.

4. Be responsible for your actions and maintain self-control.

5. Do not taunt or bait opponents and refrain from using foul or abusive language.


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What to Bring and Wear

Boy Scout Troops/Venture Crews will be responsible for their own meals during this event and

should plan accordingly. However, a concession stand will be available at the HQ building and

the Fort during evening activities. Scouts normally do not want to leave the fun filled event

area and go back to the campsite to prepare meals so we suggest either packing a lunch and

bringing it with them during the day or using the concession area. For a fee of $7.00 per person

you may participate in the Noquet Lodge BBQ feast, pulled pork and brisket are the main

course. The fee must be prepaid by April 15th 2015. Please pay on your registration page. This

feast is to bring the OA and the Troops/crews together to celebrate 100 years of service to the

Boy Scouts of America and the community.

In addition to Boy Scout troop equipment, the following list is provided to assist campers in the

selection of their personal gear. Refer to your Boy Scout Handbook for additional assistance.

The following list is provided to assist Boy Scouts/Venturers in the selection of their personal

gear and is intended to be supplemented by Unit Equipment for Troops and Crews.

Completed Medical Release Form (including signed photo release page)

• Uniform:

Boy Scouts / Venturers Can wear activity (Scout t-shirt) during the day. Please wear full BSA

Field (Class A) uniforms to the Arena Show Friday and religious services Sunday. Order of the

Arrow members are invited to wear their sash and should remain in the Field (Class A)

uniform unless work project dictates otherwise (this is for Easy staff identification.

• Appropriate clothing for weather conditions – including proper shoes

• Scout Hat for shade

• Bathing Suit if kayaking

• Towel

• Personal Mess Kit

• Sleeping Bag

• Sleeping Pad

• Tent

• Sunscreen

• Insect Repellant

• Rain Gear

• Toiletries (if camping)

• Sunglasses (optional)

• Personal First Aid Kit

• Small flashlight (only leaders should be in possession of large flashlights)

• Camera

• Money (Trading Post and concessions will be open)

• Religious or devotional text (optional)


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Camping Information

Boy Scout Troop & Venture Crew Camping Sites

Boy Scout troop/Venture crew camping sites are 20’ x 20’. Each site is designed for 25

campers. Campsites will be assigned based on the number of “registered” campers as

of the close of business Thursday, April 30th, 2015. Additional campsites will be assigned

for units with over 25 registered campers. Units with 12 or less registered campers will

share a site.

Troop/crew trailers may be placed near your camp site and remain for the duration of the

weekend. The tow vehicle must be moved to the designated parking site. No vehicles will be

allowed at camp sites.

Fire Protection

The Sash ‘N Bash camping site will be a large tent city, with many of the fire hazards that afflict

any community. Therefore, each troop will need a fire prevention plan and a fire guard

responsible for enforcing and carrying out the plan. The fire guard, consisting of the Senior

Patrol Leader or Crew President as chief and the fire warden from each patrol, will have the

following duties:

• Regular checking of stoves to ensure that they are off

• Instructing troop members on what to do in case of fire

Most troops and crews will use propane for cooking in the campsite. Extreme care must be

taken to prevent injury. Troop and crew leaders must know how to operate stoves properly.

Open flames of any kind can be especially dangerous inside tents, where fire or asphyxiation is

a sure result. No open flames of any kind are permitted in the tents. Only battery-operated

lanterns are permitted. If a tent catches fire, or if a fire starts dangerously near a tent, drop the

tent immediately.


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Fires & Portable Fire Pits

There will be NO ground fires allowed during Sash ‘N Bash (Camp Fires). This is necessary to

protect the Fort’s ecosystem from fire damage. Troops and crews will be allowed to use

gas/propane stoves in accordance with BSA safety policies/rules. Portable fire pits are allowed

however you must bring your own fuel for the fire pit. Take care not to transport firewood for

portable above ground fire pits across county lines. Specially designated metal bins will be

available for the disposal of ashes and coals.

Please Do:

� Place hot ash only in a barrel labeled “Hot Ash”

� Respect the “No Grilling” zones

� Notify park staff when you find coals on the ground

� Extinguish coals with water

Please Don’t:

� Dump ash/coals on the ground

� Light up grill in a “No Grilling” zone

� Dump ash/coals in trash barrels

Digging/Holes

No digging or ditching of tents at Historic Fort Wayne.

Campsite Lines

Placing rope or cord around unit campsites is not necessary and is discouraged as a safety

concern. Sites will be laid out and properly designated so that lining unit campsites does not

become a requirement.

Tents/Flys/Picnic Tables

Troops and Crews are responsible for brining all unit gear. Tents, Dining Flys, Picnic Tables,

Stoves, Patrol Boxes, Cooking Gear, Wash Stations, Water Storage, Coolers, etc will not be

provided.


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Restroom Facilities and Showers

Porta Johns and hand washing stations will be conveniently located in the program and activity

areas. Please do not use unauthorized buildings as these are historic in nature and some are

not in working order.

NOTE: No showers will be available during the Sash ‘N Bash.

Potable Water

Potable water suitable for drinking and food preparation will be available in the camping area.

Families, troops and crews must bring appropriate containers in which to carry water from a

central location to the camp site.

Refuse

A Construction Dumpster will be located near the camping area. Specifically designated metal

bins will be available for the disposal of all coals and ashes. All coals and ash must be placed

into these bins. There will also be provision made for the safe disposal of “grey water”. Refuse

should be regularly transported by families and units to Dumpsters. There will not be a refuse

removal service directly from individual campsites.

Wastewater (Grey Water)

Wastewater MUST be collected and disposed of into designated collection points located in the

camping area. You can do this with a 5 gallon bucket or other device that can store non-

potable water. Families, troops and crews must bring appropriate containers in which to carry

wastewater from the camp site to a central location for collection. Dumping wastewater

(sometimes called “Grey Water”) onto the ground is a violation of park rules. Help us protect

Historic Fort Wayne and dispose of wastewater properly.

Access to Electricity

No, electricity will not be available in the camping sites for general use. No attempt should be

made by any individual to rewire any area or facility at Historic Fort Wayne.


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Care of Valuables

Each troop should make arrangements for the safe storage of members’ valuables. Do not

wear or carry any more valuables than necessary with you while out on Sash ‘N Bash activities.

Leave them in your campsite in a safe storage place. Better yet, leave all valuables home. We

cannot be responsible for lost or stolen items. However, there will be a Lost and Found area at

the Event Headquarters. Lost and Found items must be collected prior too 12:00pm Sunday

May 16th. All items not claimed will be donated to charity. Valuable items may be brought to

Dauch Scout offices and held for a limited amount of time.

Campsite Health and Safety

Families, Troop/Crew adult and youth leaders are expected to inspect their campsite areas daily

in order to maintain high standards of camping and safety.

Troop/Crew Gateways

Due to size limitations, Troop/Crew gateways will not be allowed.

Pop-Up Trailers and RV’s

Pop-up trailers, other trailers and RV’s may not be brought to Historic Fort Wayne.

OA Ambassadors/staff

Ambassadors will be on-site to service all participants. They will be able to provide directions,

information and answer questions. They’ll be located at Event Headquarters, and throughout

the park.

Order of the Arrow members of Noquet Lodge #29 will be on site throughout the Sash ‘N Bash,

running activities, concessions, Chief’s corps, guides, service, as well assisting during the Arena

Show. They can be identified by BSA Field Uniform and Sash with a Blue Lanyard. All OA Service

Corps members should wear their Sash at all times during the event for additional

identification.

Order of the Arrow members should camp with their home troop or crew in the evenings. OA

members may eat with staff, their home unit, or utilize the concessions areas.

Adult Staff Member Campsite

Adult staff members may camp with their troop/crew or in a separate camping site in the staff

Camping area.


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General Information

Uniforms

Boy Scouts, Venturers and their adult leaders are encouraged to wear a BSA field uniform or an

activity uniform. The field uniform is to be worn during the evening Arena Show Friday night

and the religious services. A field uniform includes a Scout shirt, Scout slacks/shorts, a leather

or web belt, if a belt is not part of the slacks, Scout socks, a troop neckerchief, and a Scout

visored cap. An activity uniform includes a Scout t-shirt, Scout slacks/shorts, a leather or web

belt, if a belt is not part of the slacks, Scout socks, and a Scout visored cap.

Trading Post

Noquet Lodge will maintain a trading post and concessions through out the event. Conclave

candidates and parents can purchase OA gear at the OA HQ registration building. Camporee

participants can purchase gear outside of the camp HQ building 109. Concessions will be in the

same area, as well as the Fort Arena big tent during evening activities.

Concessions

There will be a variety of food available from various vendors. Food, snacks, and beverages will

be available in during open times of the camporee. Prices range from $1 to $10.

Staff Meal

If you signed up as an OA member you are considered staff. Meal times are on your schedule.

If you signed up as a candidate, all of your meals (including the feast) are included in your

registration. After your orientation Saturday afternoon, you may join your Troop or join the

staff. Program areas are open for non essential staff from 4-5pm.

Lost and Found

A lost-and-found department will be located at Sash ‘N Bash Headquarters building 109

Persons seeking lost articles should report to the lost-and-found area and fill out an

identification card describing the missing item. A check will then be made to determine

whether the missing material has been turned in to the lost-and-found stations.

To guard against the loss of valuables, everyone should mark uniforms and personal


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equipment with name, home address, and phone number.

Swapping & Trading Patches

Patch trading is allowed and encouraged throughout Sash ‘N Bash. The Scout Oath and Law should guide

all trades. There are plans for a Trade O Ree in the large tent inside the Fort. More information to

follow.

Golf Carts and Gators

Golf Carts and Gators are for staff use only. Other than for emergencies, event participants will not be

allowed to ride in or on golf carts or Gators. Event participants who need a handicap pass to use a

vehicle (other than their personal powered wheelchair or scooter) should check in with safety and

security at registration. Every effort will be made to accommodate all event participants.

Leave No Trace and the Outdoor Code

We ask all campers and day participants to live by Leave No Trace principles and that they honor the

Outdoor Code throughout Sash ‘N Bash. A Scout always leaves a site cleaner than it was on arrival.

Policing of Grounds

One of the big problems in connection with an operation of the scope of Sash ‘N Bash is maintaining

orderly and neat conditions in heavily used areas. All Scouts and leaders are asked to see that all trash is

deposited in the containers provided. Constant leadership in this regard will be helpful in preventing a

major problem. Every Scout and leader should make it a practice and a tradition not to pass by trash—

pick it up and put it in the proper container.

Religious Services

An Interfaith Worship Service will take place Sunday morning at 10:00 am at the Arena stage in the Fort.

Please plan on attending, remember a Scout is Reverent and Adult leaders are setting an example.

Photo Releases

Great Lakes Field Service Council would like to use photos and videos taken during Sash ‘N Bash

for promotional and marketing purposes. Photographs will only be used for Great Lakes Field

Service Council print and electronic materials, such as brochures, flyers, and presentation

slides.Great Lakes Field Service Council respects the privacy of all our Scouts, thus no names will be published when utilizing photographs for printed and electronic media.


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Appendix A – Unit Roster (Boy Scout Troops/Venturing Crews)

UNIT COUNCIL CHECK-IN DATE CHECK-OUT DATE CHECK-OUT TIME PAGE

PART I – ADULT LEADER ROSTER:

No. ADULT NAME LEADER POSITION (Or Training

Completed) TELEPHONE (Circle Mobile or Home)

Days In Camp

FRI SAT SUN

1 M / H 2 M / H 3 M / H 4 M / H 5 M / H 6 M / H 7 M / H 8 M / H

PART II – YOUTH ROSTER:

No. YOUTH NAME UNIT POSITION (Only where

relevant to camp use) HOME TELEPHONE

Days In Camp

FRI SAT SUN

1 2 3 4 5 6 7 8 9

10 11 12 13 14 15 16 17 18 19 20

2015 Sash 'N Bash Leaders' Guide - Michigan Crossroads...

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