2015 Running Smart Package (1)

RUNNING SMART (RS) MULTISPORT ORGANIZING SERVICES

TARGET PARTICIPANTS: Minimum of 100 participants

WORKING DAYS: Minimum of 3 months

PACKAGE PRICE: P 25,000.00

SCOPE OF SERVICE DESCRIPTION:

This is a 90-days project to ensure the Race promoter an ample time to collect sponsors and marketing.

Race permit, documentation and acquisition Coordination of traffic authority, Police, Army, etc. Coordination of Ambulance services Race route design, measurements, charting and

accreditation if required Designing and format of Official entry form, Medals,

Singlet, Finisher Certificates, Posters/Brochures Assistance of making the program, invitation letter, and

sponsorship letter Data management of registration information Creating and enforcing timeline Fielding event questions from potential and actual

participants Construction and maintenance of a platform for

registrations Assistance on labelling bibs and preparing materials for

packet pickup Event logistic management (except the logistic vehicle) Race day timing of winners Identifying awards Event Materials:

Directional course signage, Start/Finish Structure, Large digital single sided display timer, traffic cones, barricades, starting horn, victory stands, U-point stands, tents, tables & chairs.

INTENDED MULTISPORT SERVICES:

Fun Run (3K/5K/10K)

Cycling Competition

INCLUSIONS:

Foods and service fees served by Running SMART team; 20 personnel

NOT INCLUDED:

Professional fees served by other Technical Team

Singlet/T-shirt, Medals, Cash Prize expense

Dispatch vehicle or Canter

Payment for Tarpaulins/Streamers production

Registration forms and Finisher Certificates expense

Coordination with sponsors and invitation letters

Registration/Distribution center with assigned

personnel

Cups & drinking water

Lilia Avenue, Cogon, Ormoc City 6541, Leyte, Philippines

Mobile: (+63)922-247-2483 [email protected]

SERVICE CONTENT:

Route Mapping

Permits and Venues

Hydration Stations

Race Marshals

Logistic Team

Timers and Recorders















INTENDED PACKAGE FOR THE FOLLOWING:

Trail Run / Half-Marathon

Sports Festival (One day; 2-3 events organized)

Sprint Distance: Duathlon/Aquathlon/Triathlon

Cycling Competition: (One day: 2 stages; 1 event)

INCLUSIONS:

Foods and service fees served by Running SMART team; 20 personnel

Professional fees served by Communication Team, Safety and Security Group, Medical Team, Sound System Group, Zumba Instructor, Running Host/Emcees, and Camera man.

NOT INCLUDED:

Singlet/T-shirt, Medals, Cash Prize expense

Dispatch vehicle or canter

Payment for Tarpaulins/Streamers production

Registration forms and Finisher Certificates expense


Registration/Distribution center with assigned personnel




SERVICE CONTENT:

Route Mapping

Permits and Venues

Hydration Stations

Race Marshals

Logistic Team

Traffic and Security Team

Medical Emergencies
















INTENDED PACKAGE FOR THE FOLLOWING:

Full Marathon

Half-Ironman Triathlon

Cycling Competition: (One day: 2 events)

INCLUSIONS:

Professional fees served by Race Committees and Marshal Group.

Professional fees served by Communication Team, Safety and Security Group, Medical Team, Sound System Group, Zumba Instructor, Running Host/Emcees, and Camera man

Payment for Tarpaulins/Streamers production:

Advertising materials (4pcs of 4x3 ft tarp) Starting line sponsor streamers (4pcs 2x12ft) Starting/Finish streamers (2pcs 2x14ft) Turning points (3 stands with signage) Graphic designers layout Race Bibs with safety pins (300 pcs max) Awarding Background (1pc 10x6 ft) Entry/Registration Forms (300 pcs max)

NOT INCLUDED: Singlet/T-shirt, Medals, Cash Prize expense

Dispatch vehicle or canter


Registration/Distribution center with assigned personnel




SERVICE CONTENT:

Route Mapping

Permits and Venues

Hydration Stations

Race Marshals

Logistic Team

Traffic and Security Team

Medical Emergencies


About the Race Director:

Jonahs E. Tan, RN., also known as Coach or Nas

A Registered Nurse currently spearheaded the Health and Wellness program in Energy Development Corporation. He is a multi-awarded athlete: Marathoner, Cyclist, and Triathlete. He has helped in the innovation of running in Ormoc City by organizing fun runs, triathlon, running clinics, and coaching. He

has mounted some of the local events in the city such as iRun Ormoc and PSME Run and brought a lot of participants (raised funds). He has uplifted a running craze by being the founder of Ormoc Bigfoot

Community Running Club Friday Night run and Sunday Long run. IMPORTANCE OF THE SCOPE OF SERVICE: Route Mapping Developing a race requires making a route that can be both creative and challenging for the participants. Permits and Venues We assist in reservations with prestigious running venues or your preferred venue for the race. We also assist in securing various government and private use permits. Hydration Stations Hydration stations are located at strategic areas along the route. Hydration allocation is calculated based on number of participants, race route, weather conditions among other important factors. Roles of Marshals Marshals play a crucial role in making every event a success. The marshals are divided on several areas and tasks such as: -Activity area marshals (baggage, registration, parking, finishers kit area) -Route or Race directional marshals -Water station marshals -Lead marshals (Marshals on Bike/Motorbike) Traffic and Security Team Every Race Event must have a Security Team provided by our Local Police and Traffic Management Groups. Running SMART assists in communicating with Local Police and Traffic Management Groups of various cities and/or venues where your event will take place.

Emergency Team Running SMART assists in communicating with Emergency Response Team which safely attends to emergency

situations and trained paramedics as it is always essential and present in all events organized by the team.

Race Time Table An internal document which serves as guide for our event which starts from ingress of equipment, race, and egress of equipment. This will be discussed once event details are complete.

Organized and Co-Organized Portfolio

Running SMART has been active in event organizing for over three years. We have organized & co-organized over +8 races for 2011.

Running Event No. of Participants

Dates

iRun Ormoc 600+ August 14, 2011

In the Lung Run 250+ August 28, 2011

Run for Humanity 250+ December 4, 2011 My Running Valentines 200+ February 12, 2012

Bigfoot Anniversary Run 150+ November 18, 2012

Sprint Triathlon 70+ May 26, 2013

OCCCI Run 250+ July 20, 2013

PSME Run 500+ August 25, 2013 Family Financial

Fitness Run 200+ June 15, 2014 1st Lake Danao

Festival 200+ June 28, 2014

Kiwanis Run 250+ July 26, 2014

PSME Run 2 800+ August 31, 2014

Run To Serve 250+ March 15, 2015

2015 Running Smart Package (1)

Documents

Transcript of 2015 Running Smart Package (1)