2015 PERFORMANCE-BASEDBONUS (PBB) - National …nlrc.dole.gov.ph/content/2015SystemOfRanking.pdf ·...

Republic of the PhilippinesDepartment of Labor and Employment

NATIONAL LABOR RELATIONS COMMISSIONQuezon City

2015 PERFORMANCE-BASED BONUS (PBB)SYSTEM OF RANKING DELIVERY UNITS AND INDIVIDUALS

The 2015 NLRC Performance-Based Bonus (PBB) is based on the performance of thefollowing delivery units: (a) Commission Proper: Divisions, (b) Main Regional ArbitrationBranches; (c) Sub-Regional Arbitration Branches; and (d) Central Office; and the individualemployees: (a) Commissioners, (b) Labor Arbiters, Commission Attorneys and the general andadministrative support staff.

I. CRITERIA FOR DELIVERY UNITS* (Main Regional Arbitration Branches, Sub-Regional Arbitration Branches, Commissioner Proper: Divisions and Central Office)

A. Percentage Distribution of Performance:

Components Performance Indicators %

Physical Performance • Number of cases settled and/or

decided

• Percentage (%) increase in casesresolved through conciliation-mediation

• Percentage (%) increase in decisionaffirmed by a higher authority

• Percentage (%) of cases decidedwithin three (3) months fromfiling/receipt of case

20%

20%

20%

20%

Financial Performance • Budget utilization rate• Submission of financial accountability

report

10%

10%

Total 100%

II. CRITERIA FOR INDIVIDUAL EMPLOYEES* (Commissioners, Labor Arbiters andGeneral & Administrative Support Staff)

A. Divisions: Commissioner and its staff

1. Commissioner. Reviewing Labor Arbiter, and Commission Attorney

a. Individual Performance Commitment Review (IPCR) on Ageing of Cases inaccordance with the prescribed rules of the Commission. (40%)

The percentage (%) of accomplishment on ageing of cases will depend on thenumber of old pending cases of a given month as provided in the table:

PPSTA Building No.5, Banawe Avenue corner P. Florentino Street, 1114 Quezon City of 9website: www.nlrc.dole.qov.ph e-mail address: [email protected]

AGEING OF PENDING CASES (50%)

10

mos. &

more

9 mos. 8 mos. 7 mos. 6 mos. 5 mos. 4 mos. 3 mos. 2 mos. 1 mo.

0% 40% 60% 80% 100% 110% 120% 130% 140% 150%

b. Individual Performance Commitment Review (IPCR) on Case Disposition(Inflow vs. Outflow). (40%)

The percentage (%) of accomplishment on case disposition will depend on thetotal number of cases received versus the total number of cases disposed of.

c. Individual Performance Commitment Review (IPCR) on Appealed Decisionto a Higher Authority. (10%)

The percentage (%) of accomplishment on appealed decision to a higherauthority will depend on the total number of cases decided on the merits.

d. Individual Performance Commitment Review (IPCR) on Appealed DecisionAffirmed by a Higher Authority. (10%)

The percentage (%) of accomplishment on appealed decision affirmed by ahigher authority will depend on the total number of cases appealed.

2. Commissioner's Administrative Staff

a. Individual Performance Commitment Review (IPCR). (80%)b. Critical Factors. (20%)

B. Main and Sub-Regional Arbitration Branches: Labor Arbiter and its staff

1. Labor Arbiter

a. Individual Performance Commitment Review (IPCR) on Ageing of Cases inaccordance with the prescribed rules of the Commission. (40%)

The percentage (%) of accomplishment on ageing of cases will depend on thenumber of old pending cases of a given month as provided in the table below:

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Cases

received

per monthper Labor

Arbiter

AGEING OF PENDING CASES (50%)

13

mos.

12

mos.

11

mos.

10

mos.

9

mos.

8

mos.

7

mos.

6

mos.

5

mos.

4

mos.

3

mos.

30-34 0% 70% 80% 90% 100% 110% 120% 130% 140% 150% 160%

25-29 0% 60% 70% 80% 90% 100% 110% 120% 130% 140% 150%

20-24 0% 50% 60% 70% 80% 90% 100% 110% 120% 130% 140%

15-19 0% 40% 50% 60% 70% 80% 90% 100% 110% 120% 130%

10-14 0% 30% 40% 50% 60% 70% 80% 90% 100% 110% 120%

5-9 0% 20% 30% 40% 50% 60% 70% 80% 90% 100% 110%

b. Individual Performance Commitment Review (IPCR) on Case Disposition(Inflow vs. Outflow). (40%)

The percentage (%) of accomplishment on case disposition will depend on thetotal number of cases received versus the total number of cases disposed of.

c. Individual Performance Commitment Review (IPCR) on Appealed Decisionto a Higher Authority. (10%)

The percentage (%) of accomplishment on appealed decision to a higherauthority will depend on the total number of cases decided on the merits.

d. Individual Performance Commitment Review (IPCR) on Appealed DecisionAffirmed by a Higher Authority. (10%)

The percentage (%) of accomplishment on appealed decision affirmed by ahigher authority will depend on the total number of cases appealed.

2. Labor Arbiter's Administrative Staff

a. Individual Performance Commitment Review (IPCR). (80%)b. Critical Factors. (20%)

C. Central Office: General & Administrative Support Staff

1. Individual Performance Commitment Review (IPCR) (80%)2. Critical Factors. (20%)

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D. Additional Individual Ranking Criteria within the Delivery Units

1. Labor Arbitration Associates in the Regional Arbitration Branches (RABs):

Performance Indicators Output Indicators

1. Conduct of mandatoryconferences

(a) Conduct conciliation-mediation conferenceunder the SEnA..

(b) Assist in the conduct of conciliation-mediation conferenceunder compulsory arbitration.

(c) Assist in the conduct of pre-execution conference.

2. Preparation & submissionof accomplishment reports

(a) Prepare & submit monthly accomplishmentreport for arbitration/adjudication cases.

(b) Prepare & submit quarterly inventory of pendingcases for arbitration/adjudication

(c) Prepare & submit quarterly inventory ofcases for execution

3. Preparation of legaldocuments & processes

(a) Prepare quitclaims and release; orders of settled, dismissedwith or without prejudice, closed/terminated cases; orders ofrelease, dispositions of motions/oppositions; otherinterlocutory orders; and writs/alias writs of execution(including computation of execution fee and deposit fee).

(b) Prepare and verifies summons, notices of hearings, noticesof order and decision, certification, endorsements,transmittals, letters and other communications.

(c) Computes/recomputes judgment awards.

4. Preparation andmanagement of caserecords

(a) Archive case records (settled/decided)

(b) Index cases, and attach minutes ofproceeding to the case records

(c) Paginate records as pleadings and orders received/issued;transmit records of appealed cases to the CommissionProper; and prepare table of contents of completeness ofrecords of appealed case for transmittal to the CA/SC.

5. Performance of other

functions

(a) Attend queries as to status of cases; supervise/assist in thesupervision of all the activities and output of the office; andperform other functions as may be assigned by the LaborArbiter, including research on jurisprudence and labor-lawsrelated.

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2. Labor Arbitration Associates in the Commission Proper:


1. Conduct of mandatoryconferences

(a) Assist in the conduct of conciliation-mediation conferenceunder the SEnA.

(b) Assist in the conduct of conciliation-mediation conferencein appealed cases.

2. Preparation & submissionof accomplishment reports

(a) Prepare & submit monthly accomplishmentreport for appealed cases (OA & MR)

(b) Prepare & submit quarterly inventory of pending appealedCases (OA & MR)

3. Monitoring of the processand resolution of appealedcases

(a) Evaluate and analyze appealed cases upon receipt.

(b) Assign perfected appealed cases to reviewer based on first-in-first-out policy.

(c) Record and verify the submitted draftdecisions/resolutions/orders of the reviewing LaborArbiters and Commission Attorneys.

(d) Proofread draft decisions/resolutions/orders.


(a) Archive case records on appeal.

(b) Index cases, and attach minutes of proceeding to the caserecords on appeal.

(c) Paginate records and other pleadings on appeal.


functions

(a) Attend queries as to status of cases; supervise/assist in thesupervision of all the activities and output of the office; andperform other functions as may be assigned by theCommissioner, including research on jurisprudence andlabor-laws related.

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3. Sheriffs in the Regional Arbitration Branches (RABs) and CommissionProper:


1. Service & implementationof writs of execution

(a) Serve writs of execution within three (3) days from receipt.

(b) Serve notice of garnishments upon banks, bondingcompanies and receivables of respondents, receive repliesfrom different banks and copy furnished pleadings fromparties.

(c) Serve notice of levy on personal and real properties.

(d) Serve & enforce order of reinstatement, break open orderor contempt order and request assistance from police ormilitary.

(e) Serve & implement order of release of garnished account.

2. Preparation & submissionof execution reports &related legal documents

(a) Prepare & submit monthly execution reports on IndividualReceived Writ (Sheriffs' Form 1); Individual AccomplishedWrit (Sheriffs' Form 2) and Temporary Deferment to theRIPD.

(b) Prepare & submit sheriffs progress report, return writ ofexecution, minutes of public auction, certificate of sale, bid

form, notice of garnishment, notice of levy and notice ofsheriffs sale.

(c) Posting and publication of required legal documents relatedto execution (e.g. notice of levy, notice of sheriffs sale,etc.)

3. Monitoring of the processand other incidental

proceedings related toexecution

(a) Conduct public auctions of levied properties, and complywith other incidental proceedings related to execution.


functions

(a) Follow-ups reply to notice of garnishment, ensurecompliance with the requirements of public auction, andremits/deposits judgment award.

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4. Bailiffs in the Regional Arbitration Branches (RABs) and CommissionProper:


1. Service of notices, orders,resolutions, decisions,subpoena and similardocuments related to

adjudication and executionof cases.

(a) Serve personally notices, orders, resolutions, decisions,subpoena and similar documents related toadjudication/arbitration of cases within the prescribedperiod.

(b) Serve personally notices and copies of garnishment,receivables, order of release, levy, LTO, and all otherprocesses related to execution of judgment, and submitthe return/proof of service within the prescribed period orto submit the return within two (2) days from date ofservice thereof.

2. Preparation of reportsrelated to documents

served.

(a) Prepare & submit monthly reports of documents served.

(b) Prepare & submit quarterly inventory reports of documentsserved.


Functions.

(a) Perform other functions as may be required by theCommission.

5. Stenographic Reporters & Administrative Assistants in the RegionalArbitration Branches (RABs):


1. Conduct of mandatory andsimilar conferences

(a) Take stenographic notes of hearings, conferences,testimonies and comments of parties and Labor Arbiter.

2. Preparation of reportsand legal documents/processes related toadjudication/executioncases

(a) Type/encode draft decisions/orders/resolutions of the LaborArbiters.

(b) Type/encode notice of summons, hearings, and decisions.

(c) Type/encode office correspondences, memoranda, reportsand other official communications.

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(d) Prepare mailing envelopes and return cards of decisions/orders/resolutions.

(e) Prepare folders for new cases.


(a) Prepare & maintain file of case records and otherdocuments.


functions

(a) Perform other clerical functions as may be required by theLabor Arbitration Associate and/or Labor Arbiter.

6. Stenographic Reporters & Administrative Assistants in the CommissionProper:


1. Conduct of mandatory andsimilar conferences

(a) Take stenographic notes of hearings, conferences,testimonies, comments of parties and CommissionMembers, and En Banc.

2. Preparation of reports,and legal documents/processes related toappealed cases

(a) Type/encode draft decisions/orders/resolutions of theCommissioner.

(b) Type/encode notice of summons, hearings, anddecisions.

(c) Type/encode office correspondences, memoranda, reportsand other official communications.

(d) Prepare mailing envelopes and return cards of decisions/orders/resolutions.

(e) Prepare folders for new cases.

3. Management of caserecords

(a) Receive and record pleadings and other documents.


functions

(a) Perform other clerical functions as may be required by theLabor Arbitration Associate and/or Labor Arbiter.

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III. PROCEDURES

a. Validating Committee

The PBB Committee will consolidate and validate all reports and Individual PerformanceCommitment Review (IPCR) submitted by the Commissioners, Labor Arbiters, and generaland administrative support staff. Other relevant documents such as but not limited toexisting Performance Evaluation System (PES) are also considered. Based on theconsolidated reports, the Committee will determine the performance of the each deliveryunits and individual performance of employees in accordance with the criteria set forth bythe Committee and the guidelines issued by the DBM and DOLE. After determination, thedelivery units and the individual employees will be forced rank in accordance with thedistribution of percentage under the PBB.

b. Documents Required

The following documents are required to determine the performance of the LaborArbiters and Commissioners: (1) Individual Performance Commitment Review (IPCR); (2)inventory of cases; (3) individual monthly received cases; (4) individual monthly disposedcases; (5) individual monthly ageing of cases; and (6) consolidated monthly report. For theGeneral and Administrative Support Staff: (1) Individual Performance Commitment Review(IPCR); and other supporting documents provided by the Human Resource DevelopmentServices (HRDS). Other relevant documents such as but not limited to existing PerformanceEvaluation System (PES) are also considered.

c. Reference Period

12-month period (January to December 2015).

-oOo-

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