2015 JCI Canada NatCon General Assembly Kit

September 16-20 • Calgary, Alberta

2015 JCI Canada National ConventionGeneral Assembly Kit

General Assembly Agenda

JCI Canada 2015 Annual General Meeting Page 1

Junior Chamber International Canada

Annual General Meeting September 16-20, 2015

Calgary, Alberta

General Assembly Agenda

Note:

• Call to Order, Roll Call and Call for New Business will be conducted prior to the commencement of each session;

• JCI Declaration of Principles will be conducted at General Assembly I; • Agenda numbers are for ease of reference purposes only and do not necessarily denote the order in which

items will be dealt with. 1. Call to order COB Sencar 2. JCI Declaration of Principles NP Pichette 3. Chairperson’s Opening Remarks & Introductions COB Sencar

3.1. Board of Directors 3.2. Past National Presidents 3.3. Governors, Fellows, Senators 3.4. Special Guests 3.5. Messages of Greeting

4. President's Remarks NP Pichette 5. Seating of Observers COB Sencar

5.1. Appointment of Parliamentarian 6. Quorum GLC Deschenes

6.1. Credentials Report: 6.2. Roll Call of JCI Chapters 6.3. Voting Strength

7. Agenda: COB Sencar 7.1. Adoption of Agenda 7.2. Adoption of Consent Agenda (if adopted you

may not speak to or ask questions about the report) 8. Approval of 79th Annual General Meeting minutes consent COB Sencar 9. Nominations & Elections Committee Report COB Sencar 10. First Call for Candidates for 2016 National Board COB Sencar

TIMED ITEM – Thursday 10:00 am 11. National Board Reports:

11.1. President consent NP Pichette 11.2. Chairman of the Board consent COB Sencar 11.3. Executive Vice President - Prairie consent EVP Curtola 11.4. National Vice President-BC/Yukon consent NVP Cornell 11.5. National Vice President - Prairie consent NVP Hueging 11.6. National Vice President - Ontario consent NVP Guillemette

JCI Canada 2015 Annual General Meeting Page 2

11.7. National Vice President- Quebec consent NVP Wagler 11.8. National Vice President consent NVP Heck

12. Administrator & Membership consent SG Harper 13. Financial Information Treasurer McMillan

13.1. Receive the Financial Statements at December 31, 2014 13.2. Waiver of the Appointment of the Auditors 13.3. Return of Capital Request from Canada Jaycee Foundation NP Pichette

14. 2016 Plan of Action & Budget EVP Curtola 15. JCI Canada Senate Presentation JCI Canada Senate

16. Second Call for Candidates for 2016 National Board COB Sencar

& candidates' speeches - TIMED ITEM – Thursday 1:45 pm 16.1. Call for & announcement of candidate(s) for the

position of National President 2 minute speech allowed for each candidate

16.2. Call for & announcement of candidate(s) for the position of Executive Vice President 2 minute speech allowed for each candidate

16.3. Call for & announcement of candidate(s) for the position of National Vice President (5 positions available) 2 minute speech allowed for each candidate

17. Report by National Board on the 2017 National Convention NP Pichette

17.1. Presentation by JCI Quebec City to Host 2016 National Convention/World Congress Presentation Jean Simon Deschenes

18. Appointment of Scrutineers COB Sencar 19. Special Order of the Day - Election of 2016 National Officers and COB Sencar

19.1. Final Call for candidates for national office & election 19.2. Election of 2016 National Officers

19.2.1. Election of National President 19.2.2. Election of Executive Vice President 19.2.3. Election of Vice Presidents (up to 5 positions)

20. Announcements COB Sencar 21. Adjournment COB Sencar

NOTICE OF 2015 ANNUAL GENERAL MEETING

otice is hereby given that the Annual General Meeting of Junior Chamber International Canada (“JCI Canada”) will be held during the national convention at the Delta Calgary South Hotel, 135 Southland Drive SE, Calgary, Alberta from September 16-20 for the

following purposes:

1. To review the 2016 Plan of Action and budget;2. To receive the financial statements of JCI Canada for the fiscal year ended

December 31, 2014 and the auditors’ report;3. To elect the officers for 2016;4. To determine the 2017 convention site;5. To appoint the auditors for the current fiscal year and authorize the directors to fix their

remuneration; and6. To transact such other business as may properly be brought before the meeting.

Pursuant to bylaw 6.8, section 2 Junior Chambers eligible to vote but unable to attend the meeting are requested to complete, sign and have their proxy holder present their proxy at the credentials desk at national convention.

Signed this 17st day of August 2015.

Roger Pichette, National President

Junior Chamber International Canada

N

1 Rideau St., Suite 700,Ottawa, ON K1N 8S7 844-746-3544 │ f. 636-449-3107 │ email: [email protected]

AVIS DE CONVOCATION À L’ASSEMBLÉE ANNUELLE

GÉNÉRALE 2015

renez avis que l’assemblée annuelle générale de la Jeune Chambre Internationale du Canada (« JCI Canada ») aura lieu durant la Convention nationale à Delta Calgary South Hotel, 135 Southland Drive SE, Calgary, Alberta les 16- 20 septembre 2015, pour les fins

suivantes:

1. D'examiner le plan d'action et le budget 2016; 2. Recevoir les états financiers annuels de JCI Canada pour l'exercice financier terminé le

31 décembre 2014, et le rapport du vérificateur; 3. Élire les officiers pour l'année 2014 4. Déterminer le site de la Convention nationale 2017; 5. Nommer le vérificateur de JCI Canada et autoriser le conseil d'administration à fixer sa

rémunération; et 6. Traiter de toute autre affaire qui pourrait valablement être soumise à l'assemblée.

Conformément au règlement 6.8, section 2 les jeunes chambres ayant droit de voter mais incapable d'assister à l’assemblée doivent compléter, signer et présenter au bureau de accréditations de la Convention nationale le formulaire de procuration ci-joint. Signé August 17, 2015. Roger Pichette Président national

Jeune Chambre Internationale du Canada

P

1 Rideau St., Suite 700,Ottawa, ON K1N 8S7 844-746-3544 │ f. 636-449-3107 │ email: [email protected]

MINUTES

Agenda Item #8

GENERAL ASSEMBLY September 18-19, 2014

MINUTES Ajax, Ontario

General Assembly – Session I September 18, 2014

1. Call to Order IPP Jason Ranchoux called the meeting to order at 9:33AM Eastern. 2. Declaration of Principles JCI EVP Jennifer Gracey led the GA in reciting the JCI Creed. 3. Introductions IPP Jason noted past presidents and Senators in attendance. 4. President’s Remarks NP Jen gave welcoming remarks 5. Seating of Observers 5.1 Appointment of Parliamentarian – IPP Jason appointed JCI EVP Jennifer as parliamentarian. 6. Quorum 6.1 Credentials Report – SG Joel noted that all chapters were properly credentialed 6.2 Roll Call of JCI Chapters – GLC Jean Simon called roll.

Chapter Present Votes JCI Brantford yes 5 JCI Calgary yes 10 JCI Durham yes 5 JCI Edmonton yes 10 JCI Humboldt yes 5 JCI Kootenay yes 10 JCI London yes 10 JCI Okanagan yes 5 JCI Ottawa no 0 JCI Penticton yes 10 JCI Quebec City no 0 JCI St. Catherines yes 10 JCI Vernon yes 10 JCI Winnipeg yes 5 Kelowna Jaycees yes 15

6.3 Voting Strength – GLC Jean Simon noted that there are 105 out of 140 votes on the floor and that quorum had been met.

7. Agenda 7.1 Adoption of Agenda – JCI Okanagan motioned to adopt the agenda. Second by JCI Brantford. MOTION CARRIED. 7.2 Adoption of Consent Agenda – JCI Brantford motioned to adopt the consent agenda, pulling item 12.6/NVP-Ontario. Second by JCI Durham. MOTION CARRIED. 7.3 NP Jen motioned to approve the charter of JCI London. Second by JCI Humboldt. MOTION CARRIED. NP Jen presented JCI London with its charter. 8. Approval of 77th Annual Meeting Minutes Approved as part of consent agenda. 9. First Call for New Business The following items were added as new business: 27.1 Relationship with Canadian Chamber of Commerce 27.2 JCI Canada Academy 27.3 Report Format 27.4 Budget Update 27.5 2014 NatComm 10. Nominations and Elections Committee Report IPP Jason noted that the following members had properly filed for the following national positons: NP – Roger Pichette EVP – Chris Curtola NVP – Charles Cornell from BC/Yukon NVP – Erin Guillemette from Ontario No one filed from Prairie, Quebec and Atlantic. No nominations were received for Secretary and Treasurer. 11. First Call for Candidates for 2015 National Board This item was postponed until later in the meeting. 12. National Board Reports 12.6 Ontario – NVP Heather reported on the activities of chapters in the Ontario region. 13. Administrator and Membership Approved under consent agenda. 14. Online Membership System Presentation SG Joel demonstrated the new Membership Management System. 15. Financial Information 15.1 2013 Audit – JCI Durham motioned to accept the 2013 audit. Second by JCI Kootenay. After questions about some of the figures, JCI St. Catherine’s motioned to table approval until clarification is received. Second by JCI Edmonton. MOTION CARRIED. 15.2 Appointment of Auditors for Fiscal Year 2015 – JCI St. Catherine’s motioned to sue the existing audit firm of Kopstick Osher for 2015 and solicit bids for 2016 and beyond. Second by JCI Winnipeg. JCI Edmonton offered a friendly amendment that the bids include profiles of each company under consideration. After additional discussion, JCI Durham motioned to table

discussion pending clarification from the Board on the process to secure an auditing firm for 2015 and beyond. Second by JCI Vernon. MOTION CARRIED. 15.3 Return on Capital Request from Canada Jaycee Foundation –

• NP Jen motioned to go into closed session. Second by JCI Calgary. MOTION CARRIED.

• JCI Brantford motioned to come out of closed session. Second by JCI Edmonton. MOTION CARRIED.

• NP Jen motioned to request $25,000 from the Canada Jaycee Foundation. Second by JCI Edmonton. MOTION CARRIED.

• NP Jen motioned to return $50,000 or 25 percent of donated capital or whichever is greater. Second by JCI Okanagan. MOTION CARRIED.

JCI Kelowna motioned to adjourn for lunch. Second by JCI Vernon. MOTION CARRIED. IPP Jason reconvened GA at 1:35PM. LGS Jean Simone called roll as follows: 16. Plan of Action. EVP Roger presented the proposed 2015 Plan of Action. Midway through his presentation, GA moved to a timed item on the agenda. 11. First Call for Candidates for 2015 National Board

• JCI Winnipeg nominated Amada Klitch of JCI Penticton • JCI Humboldt nominated Danelle Hueging from JCI Winnipeg.

16. Plan of Action, Continued. JCI Winnipeg motioned to accept the 2015 Plan of Action with the following measurable. Second by JCI Vernon. MOTION CARRIED.

• Recruit up to 10 Governors • One new chapter • 5-7 percent membership growth

JCI St. Catherine’s motioned to review 2014 finances before discussing the 2015 budget. Second by JCI Vernon. MOTION CARRIED. NP Jen informed the GA that staff has not had access to financial statements, financial history, or on-line records since the July 1 transition. All printed financial statements are weeks out of date. Recent deposits bring the YTD balance to an almost $4800 loss. This is offset by the fact that no members since June have renewed, waiting on the payment portal to go live. This, plus some expected cash infusion this fall (grant payments) will keep JCI Canada in a positive cash position. EVP Roger reviewed the 2015 budget. JCI Kootenay motioned to approve with several adjustments as follows. Second by JCI Okanagan. After discussion, the following changes were recommended:

• Add $400 to the Toll-free telephone line item on the summary page • Reduce Marketing by $500 • Reduce Brand Awareness by $1000. • Increase Bank Credit Card fees to $3000. • Increase Board of Governor revenue by $2000.

JCI Kootenay motioned to adopt the budget as amended. Second by JCI Humboldt. MOTION CARRIED.

17. Bylaw Amendments – JCI Okanagan motioned to accept all bylaw changes. Second by JCI St. Catherine’s. JCI Kootenay motioned to remove changes to 6.2.4 from consideration. Second by JCI St. Catherines. MOTION FAILED (St. Catherines voted in favor). The original motion was considered. MOTION CARRIED with St. Catherines opposing. Of the 105 votes on the floor, 95 voted in favor. 18. Board of Governors Program – this item was moved to Agenda #27.5. 19. JCI Canada Senate Presentation – this item was tabled until an undetermined time later in the agenda. 20. Second Call for New Business – there was no new business put forth. 27.1 Relationships with Canada Chamber of Commerce – JCI Durham motioned to move this to the Committee of the Whole for a 10 minute discussion. Second by JCI Winnipeg. MOTION CARRIED. The GA discussed way to foster and improve relations with local Chambers of Commerce. 27.3 JCI Canada Academy – JCI St. Catherines motioned to move this to the Committee of the While for a 15 minute discussion. Second by JCI Durham. MOTION CARRIED. The GA discussed the merits of sponsoring a JCI Canada Academy. NP Jen noted that while it is an excellent aspiration, limited financial resources make it cost prohibitive to offer at this time. JCI Humboldt motioned to come out of Committee of the Whole. Second by JCI Durham. MOTION CARRIED. JCI St. Catherines motioned to form a committee to study the feasibility of starting a JCI Canada Academy, with findings to be presented at the 2015 GA. Second by JCI Kootenay. MOTION FAILED. IPP Jason adjourned the meeting at 5:00PM, to reconvene on September 19 at 8:30AM.

General Assembly Session II – 8:30AM 19. JCI Senate Presentation – The GA heard a presentation from the JCI Canada Senate president. The GA recessed at 8:53AM to join the delegates at Friday’s Opening Ceremony. Afterwards, the GA reconvened at 9:55AM. GLC Jean Simone called roll. Chapter Present Votes JCI Brantford yes 5 JCI Calgary yes (late) 10 JCI Durham yes 5 JCI Edmonton yes 10 JCI Humboldt yes 5 JCI Kootenay yes 10 JCI London yes 10 JCI Okanagan yes 5 JCI Ottawa no 0 JCI Penticton yes 10

JCI Quebec City yes (late) 25 JCI St. Catherines yes 10 JCI Vernon yes 10 JCI Winnipeg yes 5 Kelowna Jaycees yes 15 IPP Jason recognized JCI IVP Dawn Hetzel. 21. Second Call for Candidates for 2015 National Board

• NVP Chris nominated Sean McMillian of JCI Edmonton for NVP • NP Jen nominated CP Ben Wagler of JCI Calgary for NVP.

21.1. Call for and announcement of candidates for the position of National President Candidate Roger Pichette spoke and answered questions. 21.2. Call for and announcement of candidates for the position of Executive Vice President Candidate Chris Curtola spoke and answered questions. 21.3 Call for and announcement of candidates for the position of National Vice President Candidates Amanda Klitch, Ben Wagler, Danielle Hueging and Sean McMillian spoke and answered questions. The GA recessed for 10 minutes. 22. Report by National Board on Bid to Host 2016 National Convention – This was a combined presentation about both the 2016 World Congress bid and the 2016 NatComm bid. To encourage attendance at World Congress, JCI Quebec City motioned that GA be held in Quebec City the day before World Congress, with all other NatCon pleasantries suspected for the convention. Second by JCI Vernon. MOTION CARRIED. IPP Jason announced the written and interview candidate scores:

Candidate Written Interview Amanda H. D C Chris Curtola B- B- Danelle Hueging C+ B- Erin Guillemette C- A- Roger Pichette A A Sean McMillian B- B Ben Wagler D A

JCI Edmonton motioned to recess for lunch. Second by JCI Durham. MOTION CARRIED. The GA reconvened at 1:10PM. 15.1 and 15.2, Continued – IPP Jason noted that he has been unable to reach the auditor to understand the reporting discrepancy noted in the audit. After discussion, JCI Penticton motioned to authorize the Board of Directors to work with the auditors to produce a clean audit and accept it on behalf of the GA. The Board will distribute the final audit to the GA. Second by JCI Kelowna. MOTION CARRIED. Regarding the appointment of a 2014 auditor, the GA continued discussion of the original motion to use Kopstick Osher for 2014. JCI Vernon motioned to call the question. Second by JCI Winnipeg. MOTION CARRIED with JCI Durham

and JCI Kelowna opposed. JCI London motioned to form a committee of member auditors to research JCI Canada bylaws and return to the Board with a recommendation on continuing with an audit versus a review, the possibilities of striking three year contracts with an auditor, and suggested revised by-law language if necessary that supports their recommendations. Second by JCI Edmonton. MOTION CARRIED. 18. 2015 Board of Governors Program – EVP Chris presented the Board of Governors program, designed to aid chapters and nationally both financially and with connected individuals (the Governors). 22.3 Presentation by JCI Calgary host for 2015 National Convention – CP Caz noted that negotiations with the hotel are not finalized and that early bird registration will be $400. The Ajax COC noted that budgets for 100+ attendees may not be realistic, if 50+ members register which is the case for Ajax. SG Joel offered to work with COCC Erin to solicit feedback from Ajax attendees about their NatCon experience. 26. Last Call for New Business – JCI St. Catherines added a National Board of Directors question as agenda #27.6. 27.5 Report Format – JCI St. Catherines motioned that the National Plan of Action follow the same template as Chapter Plan of Action reports. Second by JCI Durham. GA comments noted that the JCI Canada template is out of date with JCI de-emphasis on the four areas of opportunity. The notion of adding deadlines and measurable to the JCI National Plan of Action was encouraged. After additional discussion, the GA voted on the original motion. MOTION FAILED with JCI Edmonton abstaining. 27.6 National Board of Director Question – JCI St. Catherines noted that the 2013 GA elected 5 NVPs and only 4 served, with no notification to the GA as to why. NP Jen answered that NVP Johanna was unable to serve due to personal concerns yet did not formally resign. The national board proceeded without her, never filling her position. JCI Durham motioned to bring a discussion about NatComm attendance to the Committee of the Whole. Second by JCI Edmonton. MOTION CARRIED. JCI Winnipeg motioned that the National Board form a committee to research all aspects of NatCon and bring to the Board recommendations for a new and improved NatCon experience for 2017 and beyond. Emphasis will be given to the opinions of newer members and younger members. Second by JCI London. MOTION CARRIED. 23. Appointment of Scrutineers. – IPP Jason appointed GLC Jean Simone as Head Scurtineer. No candidate put forth additional names. 24.1 Final Call for candidates for national office and election – JCI Kalona nominated NVP Cara for an additional term as NVP. 24.2 Election of 2015 National Officers – LGS Jean Simon explained the voting procedure. IPP Jason appointed PP Francois Begin and NP Jen Sencar as assistant Scrutineers. NP Jen motioned to waive national policy 6.3, enabling the GA to vote for NP, EVP and the two formally nominated NVP candidates by acclamation. Second by JCI London. MOTION CARRIED. JCI Vernon motioned to elect Roger Pichette as NP, Chris Curtola as EVP, Erin Guillemette as NVP and Charles Cornell as NVP by acclamation. Second by JCI Edmonton. MOTION CARRIED.

After GA voting, GLC Jean Simon announced that Ben Wagler, Danelle Hueging and Cara Heck received sufficient votes for election to the remaining NVP positions. JCI Okanagan motioned to destroy the ballots. Second by JCI Brantford. MOTION CARRIED. 28. Announcements – SG Joel reviewed additional database housekeeping matters. 29. Adjournment – JCI Quebec City motioned to adjourn at 3:30PM. Second by JCI Edmonton. MOTION CARRIED.

Respectfully Submitted,

_________________________________________ Jen Sencar, President

___________________________________________ Joel Harper, Secretary General

Nominations and Elections

Report

Agenda Item #9

Chris Curtola2016 National President Candidate

Chris has been a member with JCI since 2002, and is excited to run for National President this year, after serving as Executive Vice President in 2015. Work wise, Chris’s current project is New Monaco, a mixed use land development in the Okanagan.

As director of Business Development and Investor Relations, Chris brings experience from the business & technology sector. He owned a restaurant & bar in Edmonton called Dante’s Bistro and World Pub. He helped launch Group Telecom’s Edmonton office, who had Canada’s first coast to coast fiber optic network.

In 2005, Chris won the Edmontonians Magazine award as one of Edmonton’s Sizzling 20 under 30, for his entrepreneurial success and community work. Chris is the Past President of the Junior Chamber International - Edmonton chapter for 2011 & 2012. While Chris was part of the leadership team, JCI Edmonton had many successes including, becoming the 2nd largest chapter in Canada, hosting Nationals in 2010, and increasing the Holiday Hamper program from 150 families to 850 in 2014. Chris also is a board member with Junior Achievement in Edmonton. Along with this community work, Chris also has a sign company in Vancouver called Exclusive Signs, has a music production company, and a heavy equipment company.

JCI Canada is a nationwide membership-based nonprofit organization of young active citizens ages 18 to 40 dedicated to creating positive change. Through projects in many communities, members seek targeted solutions to local problems to create a sustainable global impact.

JCI Canada • 1 Rideau St., Suite 700, Ottawa, ON K1N 8S7, Canada, Tel: 1-844-746-3544 • www.jcicanada.org

Joy Butler2016 National Vice President Candidate

Joy has been a member of JCI since 2012. She is excited to run for National Vice President this year after serving as Local Chapter President of JCI Durham. She is currently working with an NVP of JCI USA to bring a strong rebranding/onboarding program to JCI Durham, and JCI Canada as a whole.

In 2014 Joy served on the National Convention Committee as Training Chair, organizing all of the trainers and speakers for the event. She also participated in the Effective Speaking Competition and went on to represent Canada at the 2015 Conference of the Americas in Cochabamba, Bolivia. Joy is very excited to work with the Ontario Region to promote growth and to continue to build relationships between chapters.



Pav Dundur2016 National Vice President Candidate

Pav joined JCI Edmonton in January of 2014. Since then he has moved through both director and VP roles and became the President of the chapter in 2015. Pav is looking forward to helping and working with the National Board for 2016. Apart from JCI Pav spends his days working in the investment industry as an Analyst and Associate for RBC Dominion Securities. He is also actively working to complete his CFA designation.



Mike Matejka2016 National Vice President Candidate

Mike Matejka was raised in the small village of Hosmer, located in the beautiful Rockies ofBritish Columbia’s Kootenay Region. After completing grade school in Fernie, BC and obtaininga Diploma in Civil Engineering Technology at Lethbridge College, Mike moved to the “Big City”of Cranbrook, with a population of about 20,000 people. It was here that he met his futurewife, Elizabeth, who introduced him to a couple things that would change his life forever: WorldTravel and JCI. Following his wife’s example as a great JCI leader, Mike spent 4 years on the JCIKootenay executive board including the role of Chapter President in 2013 when JCI Kootenaywas awarded Chapter of the Year. Mikes other JCI accomplishments include JCI KootenayRookie of the Year, JCI Canada Family of the Year 2013 & 2014, and JCI Canada MostOutstanding Member in 2014. All of this hard work culminated in Mike becoming an honoredinductee into the JCI Senate during the 2015 JCI BC/Yukon Regional Convention that he chairedon behalf of JCI Kootenay.

Away from JCI Mike has a growing family with 2 young children, James and Claire (JC), who arealready being introduced to JCI and the great outdoors where Mike likes to spend much of hisfree time. Mike currently works for the City of Cranbrook as Project Manager for theEngineering Department, and also sits on the Board of Directors for the Sam Steele Society.

Most of the personal and professional success Mike has achieved can be attributed to theopportunities offered in JCI, and he hopes to continue giving back to this organization in agreater capacity as he continues his JCI career.



Board ReportsAgenda Item #11

2015 National president report

The 100th year of impact celebrations are almost to an end! Here are in a nutshell where we stand on several key aspects of our business.

Administration:

The changes made last year proved to be of great value for the organization. Not only is the database fully operational but I understand the online payment is also up and running. Of course, any electronic tool can have punctual issues but I believe this one to be a keeper for JCI-Canada. Moreover, the administrative team in place at headquarters has enabled us to provide better hands on support throughout the country to every chapter. Again, I cannot stress enough the value of these changes now fully operational.

We are now looking at working on the new website content and dealing with a significant amount of paper archive in an efficient way.

Finances and Revenue:

This constitutes the eternal challenge of any non-for-profit organization! We must admit that we did not encounter the expected success with the Board of governors program nationally. If some Local chapters did use this program on the local level the national organization did not reap much benefit. The National Board intends to take the lead on this in the following weeks to try to recruit a few more governors.

The arrival and leadership of Treasurer Shawn has proven to be of great value and we are ready to work on new initiatives to secure our financial future.

Growth & Development:

Overall, our numbers appear to hold steady. It is important that every chapter has a plan to recruit and retain members. Keep on working hard on growth locally and that will help our national organization to strive!

On a more particular note, it appears we have hit a bump with the junior chambers of commerce in Quebec. However, we have some new opportunities with some great individuals to try to build some new chapters should we decide to move this way.

We are still in the process of assessing the situation in our metro areas. This work is essential to develop a sound strategy to be present in all our main cities. We are keeping working on this over the next months.

Training:

Again this year, trainings were effectively conducted throughout the country. From our second participation in Leadership training University in January, to our LOTS program and all the way to this year’s edition of the Effective Speaking competition we again were able to provide wonderful opportunities to our members.

This year we will be adding a national Debate training Manual. This new initiative aims at showcasing historical strengths and might even lead to sponsorship opportunities.

With the implementation of new JCI official courses, we have new material to train our members with and should be looking at building our trainer directory internally.

International Relations:

As you all know our bid, through our Quebec chapter, to host World Congress in 2016 was accepted and we were granted this event in Leipzig last November. Since then, myself, other board members and other stakeholders have been promoting discreetly on different occasion.

I can tell you that I feel a lot of excitement form the whole JCI network with this Canadian congress. Once again our reputation plays an important role in attracting interest. We were well represented in 3 of the 4 area conferences and could feel the love!

A significant delegation (over 45 members to this date!) will be heading to Kanazawa to celebrate the end of this wonderful 100th year celebrations and make sure the world gets ready to come to Canada to kick the next 100th years with a bang!! Let’s make sure we are ready to host them!

TREASURER REPORT TO THE BOARD

Name Shawn McMillan Your Assigned Region Treasurer

Your Assigned Portfolios Financial Date of Report Aug 1 2015

I took over the treasurer position in 2015 to serve the board in the role as a Chartered Accountant and work with the board. I came in and reviewed the financials and the realized that past adjusting entries from 2013 had not yet been processed. Working with Joel Harper and team, Joel was able to quickly get the entries all caught up and allowed a detailed review of 2014. We followed the AGM’s motion to get an audit on the December 31 2014. Through my review of the organization’s financial health it was evident that we have been in a decreasing in our cash balance for quite a while and have our worked ourselves as a nation into the position where we are now running an organization that is running hand to mouth and with very little reserve outside our funds that have been restricted purpose. I worked with Joel to get JCI Canada’s financial records electronically retained and up to date in over 2015 in the cloud, a treasurer email address set up to provide a retention of knowledge year to year. Got Joel set up with a Canadian denominated credit card, eliminated the cost of calling through sponsorship. Found the past auditors and some contact information and in quick order was able to get the 2014 audit completed. For 2015 I would recommend forgoing the audit as it is no longer a requirement for non-profits of our nature and size to be able to save the funds to be used to develop the organization. Shawn McMillan CA, CPA, CF Treasurer

General Assembly Report to Membership Executive VP - Chris Curtola

Name Chris CurtolaYour Assigned Region

Your Assigned Portfolios 100 years anniversary team – PR and Marketing, G&D team – Metro Task Force, Board of Governors Program

Date of Report 2015-08-15

My major goals for 2015 are:

I. 100 years anniversary team – PR and Marketing

▪ Work with Ben and Roger to help with the marketing and PR for the 100 year anniversary events

▪ Co-Ordinate with chapters on their end to help them with marketing their event to local media

▪ Completed Launch, followed up with all chapters.

II. G&D team – Chair the Metro Task Force

◦ Work under Jen Sencar on the G&D team

◦ Start the task force to look at what we can do in other major cities to mimic our success in Quebec

◦ Find new ways to partner with existing organizations

◦ Find what challenges we face in the larger cities over 500,000

◦ Work to come up with a plan to launch or assimilate chapters in Vancouver, Victoria, Saskatoon, Regina, Toronto, Hamilton, Halifax.

◦

III. Board of Governors Program

▪ Continue the launch of the new incentive program and work individually with chapters toimplement.

▪ Manage the program and bring in new revenue.

▪ Increase our amount of National and Local governors, thereby increasing revenue at both levels.

IV. Writing the 2016 Business Plan by July

▪ Get draft done by July for next years plan

▪ Recruit the team for 2016 and setup the next 5 years of strategy

Portfolio Updates

Page 1

1. 100 years anniversary team – PR and Marketing◦ Package was completed, distributed, then calls to support.◦ It took a little longer to finish than I thought, but the goal now is to approve this and distribute

it to the Chapter Presidents by April 14th, so they can have 1 months to plan their launch of theprogram May 14th. Also chapters can have events later in the month as well.

◦ This will integrate with the existing blog◦ The goal is to have the document distributed by the NVPs and then supported by Ben and I.◦ There is a great toolkit done by worlds as well available◦ The Toolkit was emailed out to everyone on April 14th, and followups were done by Ben and

I.◦ Update: This event is still ongoing, and represents one of the first National programs we tried

to roll out as a marketing initiative. I would say it would be easier to have just one team members working on this, as I think it cost us some time to have Ben and I work together. Also timing was a major factor, there was poor communication about the expectations of the presidents from their summit in Atlanta. So it would have been better if those expectations were conveyed, or they were changed. Meaning they were not expecting this to be rolled out as a same day event across Canada. However, I think with the followups directly with the CP's we were able to discuss all of the options we outlined in the document. I think it was a success, although there were not really any measurable indicators set out. We had very good participation levels, and I think with more time could have had more. The other major item, is that I think we showed value here nationally, by saving work, and providing actual support, tools and direction. Something that is not done too often, so I hope that plus was noticed by the CP's.

2. G&D team – Chair the Metro Task Force◦ I had a chance to have a call with Jen Sencar, and discuss the high level goals of this task

force committee of the Growth and Development Chair. ◦ Goals have been drafted, and a call for members of the Task Force have been sent.◦ The goal of the task force basically will be to identify the challenges faced in the larger

cities in Canada, and come up with a plan and recommendations to battle these, and to implement some of them this year.

◦ I would like to have some representation from Calgary, Winnipeg and Quebec as far as existing chapters.

◦ The committee members have been contacted and asked to join.◦ Mid Year Update: This task force will be part of the second half of the years work. It

will consist of 6 conference calls with the group as follows1.1.1. Introduction of team and goals1.1.2. Outline of plan presentation, feedback from members1.1.3. Information gathering by each member1.1.4. Sharing of information1.1.5. Recommendations to the board based on information1.1.6. Final follow up and action items

There should be a document of recommendations for next years board about larger cities, and something that the 2016 board can use to take action in these cities.

3. Board of Governors Program◦ There will be a follow up on the documents sent in February to see where challenges and

successes have been. ◦ There will be an extension on some of the incentives ◦ Participation has been limited and it suggests the program may need to be improved and

simplified.◦ Update: This program needs to be adjusted some more. There has been very little traction

based on what we have created. I think the main reason, was that initially chapters didn’t

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think there was anything in it for them. That stigma still remains, and I think with some more polish and a better national roll out, we can hopefully get this rolling again. There is potentialhere, but it is not realized.

◦ The other problem is we have some Quebec BoG that have not paid us, and we lack all the details and contracts that were in place here. The final part of the year will be to have these contracts signed again and paid up so the existing governors we have can be confirmed and paid up. Shawn and I will be working on this so it is nice and clean.

◦ This program fits well with a national sponsorship program and ideally next year the two will be combined as one portfolio. We must continue to find national sponsors, and supporters to keep our organization running. These monies are very important to the viability of JCI Canada.

4. Plan of Action 2016◦ Separate document.

Actions planned for the remainder of term:

• Complete the metro task force calls and provide recommendations for next year. • Continue to work with the existing team on preparations for next years board• Work out a schedule of events for transition

Recommendations to incoming elected member:

I believe the size of the board nationally should be increased to take on the currentworkload. I think the NVP should not take on additional portfolios but that additionaldirectors should be added to take on this work so it can be realistic to make goodprogress throughout the year. Chairs for Awards, Fund Development, Growth and Dev,Communications, etc. should be separate people

I think with the new administration, we were better organized. Katie and Joel have been a godsend when it comes to helping out with things. I do believe they can do even more to help us improve this organization. This is a massive win for JCI Canada, in having a competentsupport staff, with experience and expertise to be able to assist the National Board.

The website was improved this year for JCI Canada. It should tie into all chapters, andincorporate social media.

New items every year should be added increasing efficiency, and decreasingthe work for the chapters to be involved with JCI Canada. Just like the national memberdatabase and sign up process, we should continue to try and automate items for thechapters to reduce their costs and work

I think the most important goals for JCI Canada over the next 5 years is increasingresources through fund development, and increasing our national footprint throughnew chapters, and partnerships

It has been an honor to serve and I am looking forward to the next 2 years of service!

Sincerely,

Chris Curtola

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Dear Fellow Jaycees, It has been my pleasure to sit on the 2015 JCI Canada Board as the Immediate Past President and Chairperson. As the Chairperson, my main responsibilities were to chair the JCI Canada Board meetings and to give advice and counsel to the National President and the board. Responsibility 1: Chair the National Board Meetings/Assist the Board Chair Meetings: The meetings have been well attended and board members in attendance have been very engaged. I am looking forward to chairing the AGM in Calgary in September. Nomination/ Elections Chair: As IPP, I am responsible for the nomination/election process for the incoming national board. I have been working with the NVPs to ensure the new process was followed and ensuring that all the forms, etc. have been updated. AGM: I have been working with Joel to create a more efficient GA. As a result, we now have a one day AGM instead of three, as we have had in the past. I am looking forward to reaping the benefits of a more efficient process and enjoying the rest of the convention with our members! Responsibility 2: Senate Relations Unfortunately, I have not had much formal contact with the Senate. When issues arose with the Senate, they preferred to deal with the National President. At that time, I recommended to the Board that the National President be the point of contact for the remainder of this year. The 2016 Board is going to take a closer look at this portfolio and possibility re-assign it in the future. However, I have had many informal discussions with Senators about issues as they arise. I also attended the BC Interior Senate social in April and was elected as the Secretary of the BC Interior Senate group. Responsibility 3: Growth & Development/NVP Coaching The intention of this portfolio was to meet with the NVPs more regularly to assist them with working with their chapters to grow. Unfortunately, due to some personal issues and scheduling, we have only had one formal meeting. However, at the meeting we were able to discuss and clarify the NVP role and expectations. I intend to have 2-3 meetings in the last quarter of the year. Although, we have not had as many formal meetings as anticipated, I have had several informal meetings with several NVPs and Chapter Presidents to provide advice, encouragement and assistance during the year. I will continue to be accessible and provide assistance to the Board, Chapter Presidents and our members. Regards, Jennifer Sencar 2015 Immediate Past President JCI Canada - Junior Chamber International JCI Senator #73093

National Vice-President MID-YEAR REPORT TO THE BOARD

Name Danelle Hueging Your Assigned Region Prairie Region

Your Assigned Portfolios Communications Date of Report Aug. 14, 2015

Red notes action done towards the goals outlined in black. Detailed events/actions can be found in previous reports submitted/ this is a birds-eye view along with recommendations/actions planned for the rest of the year. My overall plan for my assigned region for 2015 is:

- Organize Regional training and encourage opportunities for team-building. - Support communication between chapters - Support sponsorship opportunities - Increase membership. - Be available as a link to JCI Canada. - Support the 100 year campaign from JCI Canada, encouraging participation by the region.

My major goals for 2015 are:

- Increase communications and sharing of events/success/trainings through email, facebook, twitter, LinkedIn; how-to for Chapters on creating a strong web presence (including content creation tips, media releases, press releases, marketing videos, etc).

o Social media session held at Prairie Region Lots o Working with Katie (JCI HQ) for posting content to the facebook page o Joel will provide myself and Simon access to the backend of the JCI.cc site by the end of March so

that we can start editing the content on JCI Canada’s page. UPDATE – Joel will be providing a training manual to assist with rolling this out

- Increase membership by 5% in the region with the help of www.jcicanadamember.com. o Have included membership numbers/reports from the chapters at the regional conference call as a

‘pulse check’ o Promoting the use of JCICanadamember.com; have a list of recommendations to improve the site

further (to follow at the next board meeting) o Started the year with 101 members in the prairie region, currently at 160 members; increase of 38%

Edmonton and Calgary have seen the biggest gains, Edmonton is currently the region’s strongest chapter both with members and finances. Calgary is gaining momentum partly because of NATCON being held there.

- Promote the #100yearsofimpact campaign by having Prairie region take part in events/opportunities to commemorate the occasion with the launch of http://www.100yearsjci.blogspot.ca/ to share moments from our history and help celebrate the “100 happy faces for 100 years old” initiative among with events throughout May

o Blogspot was launched at Prairie Region Lots o Have 5 chapter tabs populated with content so far o Sharing #jci100rak Social media posts that are aligned with our 100 year activities

- Encourage National support for a successful Convention in Calgary September 16-20.www.shinebright15.com o Posting for Natcon Social Media Coordinator went out Nationally o Sponsorship support from Edmonton Chapter coming in o Held a conference call with the Prairie region to help with the planning and of Natcon in April between

the COC, JCI Calgary President, Senator Clissold - Increase travel and training opportunities as a region.

o Discussing every chapter contributing to a fund that pays for Effective Speaking champ’s Natcon fees.

o Have agreed as a region to pay for the registration for 2015 Prairie Region Representative to the National Speaking competition

- Attend 3 Regional events (outside of Winnipeg) minimum throughout the year. o Attended Lots Feb. 7 o Visited JCI Calgary and JCI Edmonton members while on a personal trip in April; checked out the

Natcon accomodations in Calgary o Was in Edmonton for Prairie Regionals delivering IMPACT training May 1-3

http://www.100yearsjci.blogspot.ca/

o Humboldt Demolition Derby Jule 19-20 - Encourage earlier elections and LOTS Training at the end of 2015 to better prep the boards for transition.

o Lots has already been scheduled for early January as a region. - Have all chapters submit for National Awards by August 31, totaling 30 awards. - Coordinate LOTS Training and development for the by end February.

o Done Feb. 7 - Hold monthly Regional calls, and one-one-one’s with Chapter Presidents.

o Being done; 2 chapters prefer a monthly email touch base, Wpg is one-on-one coffee and Humboldt is a monthly call on top of our regional conference call

- Encourage member involvement in National projects. o Promoting opportunity for Natcon SM Coordinator – there was no interest expressed by members to

Paul Clissold. o Edmonton is working on more sponsorship collaboration for regional and national events o JCI Winnipeg VP Fellowship Katrina is involved with the Chapter Excellence program o JCI Winnipeg Communications director Simon is involved with 100 year blogspot initiative

- Aid Winnipeg in their efforts to become a bilingual chapter; possible twinning with another chapter. o Members of the Francophone chamber and affiliated with their local (bilingual) World Trade Center o Partnering with University of St. B Students for their park clean project o Collaboration with World Trade Center, St. Boniface Chamber, and Junior Achievement is underway

with a launch event set for September. - Further awareness to the Board of Governors program and encourage participation. - Work with the COC JCI Quebec City 2016 to coordinate communication efforts with JCI Canada.

o Reached out to Louis-Phillipe who provided some video links I was able to share at Prairie Regionals, o Provided update at the Senate crew meetings in May, representing the National Board

- Create a Communications transition document for the National Board. - Create a committee for my portfolio.

o Working with Simon (Winnipeg) on the 100yearsjci.blogspot.ca campaign - Support growth of a debate program.

o Encouraged Edmonton to have a debate session at Regionals as a starting point - Get to World Congress in Japan!

Prairie Region Updates as submitted by chapter presidents: JCI Humboldt •January- We had a bit of a challenge to get through as our president had to step back from her duties. External Vice President Darren Moellenbeck stepped up to take on the role of president. •February- JCI Humboldt hosted members from JCI Edmonton and JCI Winnipeg for LOTS training the first weekend of February. -JCI Humboldt was honored to host employees of Sasktel for a hockey tournament in Humboldt and Muenster at the end of February. This is a tournament that Sasktel has done for their employees for over 30 years and this was the first time that they have partnered with a nonprofit to put on this event. •March- We held our Past Presidents Event in March where we gave out awards for the past year. It was a very special night as Vanessa Ollerich was made a Senator. •June- JCI Humboldt was proud to be a sponsor of the Juvenile Diabetes Research Foundation Walk for a Cure. We provided snacks and juice for walkers at the halfway point. -June 19 was our annual Summer Sizzler Cabaret. We brought in Saskatoon band Longshot to play. Around 425 people came out to party with us and a good time was had by all. -June 20 was our 44th Demolition Derby. The rain was coming off and on and was raining hard at times during the event. But the event went on and the seats were near full despite the rain. The organizing committee did an outstanding job of getting the event together. •July- July 17 JCI Humboldt was honored to be a part of the Saskatchewan Hockey Hall of Fame banquet bartending the event. We have some great new members who have stepped up to be a part of organizing committees and stepping up to chair events in the future. Our executive board has done a great job with their positions, working hard to get things done. We are proud of the partnerships that we have formed in the past year, such as working with Sasktel, and the relationships that we continue to have with other organizations JCI Edmonton Chapter President: Pav Dundur Vice President (External Operations): Russel McQuatt Vice President (Internal Operations): Lynsey Savill Secretary: Jasper Salinana Treasurer: Kat Christiansen Director of Membership: Kristie Nichol Director of Events & Travel: Alice Phipps

Director of Community Partnerships Shant Chakmakian Director at Large: Daphne Shipka Year’s Goals - Better training for the board - Greater involvement from members - More events to attract new people - Get high attendance at events through high volume marketing in Edmonton - Get JCI Edmonton known throughout the city - Increase JCI Edmonton’s involvement in the community from prior years Achievements - Used Alberta board development program (in addition to LOTS) to help new board members better understand the functions and inner workings of a non-profit board - Newly created board role (Director at Large) allowed for a “floating” director to help any positions where work was too large or time devotion was an issue - Currently have 6 new members sitting on committees and getting involved with projects - 20 new members signed up; 7/11 renewed membership (total change +23) - All networking events were “sold out” from January to June - Much higher turnout in community events than previous two years - Increased JCI Edmonton’s sponsor contributions by $15,000 (cash) and $10,000 (in-kind) YOY Obstacles - Excited new board worked really fast, but took on a little too much (few board members had a bit of burnout in March). Could have been avoided if we stuck to the year’s plan as a board, rather than adding more. - New member management system has been tough to work for some new members trying to sign up (could sign up but couldn’t pay) - Exciting new events took us away from community projects for the first few months - Board member synergy suffered when a lot of tasks were coming due Milestones - City Council’s comments about JCI Edmonton conveys that the city is aware of our benefits - Christenson Developments (Sponsor) increase sponsorship package from $15,000 to $30,000 - In Kind Sponsors (Rayacom and ThinkTank) allows us to use cheap/free marketing for events - Half of JCI Edmonton members attending Regional Conference were new members - Achieved greater than 70 members as of July 31 membership numbers Project and Partnership Highlights - New mentorship program in the works for our younger members and potential new members - JCI Edmonton’s Holiday Hamper will continue to its 12th Year in December 2015 - Currently have 8 sponsors contributing money or in-kind sponsorships (CD, Rayacom,

ThinkTank, ZAG, Northlands, Amplomedia, Sleeman, and FineVine - 3 additional partners that provide support on events are Edmonton Chamber of Commerce, Inland A/V, and Lexus of Edmonton 2015 Calendar January: - Networking Event: Social Pub Night (Jan 08) - Marketing Event: JCI Edmonton hosts a booth at annual Edmonton Trade Show (Jan 21) - Opportunities Event: JCI Ski Trip to Jasper (Jan 24) - Board Meeting: Board Meeting (Jan 27) - Speaker Event: Networking/Training with Tim Reid, CEO Northlands (Jan 29) - Local President Travel: Local Training University in Atlanta (Jan 30-31) February - Member’s Night: Budget and Business Plan approved by general membership (Feb 10) - Opportunities Event: Valentine’s Chocolate Tasting at JACEK (Feb 18) - Board Meeting: Board Meeting (Feb 26) March - Networking Event: Social Pub Night (Mar 5) - Training Event: Effective Speaking (Mar 14) - Speaker Event: Networking/Training with Nadine Riopel, The Savy Do-Gooder (Mar 19) - Opportunity Event: Private Shopping Experience at J.Crew (Mar 22) - Board Meeting: Board Meeting (Mar 24) - Opportunity Event: Theatre show and Networking with TheatreSports (Mar 27) April - Networking Event: Social Pub Night (Apr 08) - Speaker Event: Networking/Training with Karen Adams, CEO Alberta Pensions (Apr 16) - Board Meeting: Board Meeting (Apr 27) May - Regional Conference: JCI Edmonton Hosts Prairie Regionals (May 1-3) - Opportunity Event: Local Brewery Tour with Yellowhead Brewery (May 6) - Speaker Event: Entrepreneur Panel with 4 Local Entrepreneurs (May 28) June - Board Meeting: Rescheduled from May 25 (Jun 8) - Community Event: Blood Drive/BBQ with Canadian Blood Services Volunteering (Jun 13) - Community Event: Ronald MacDonald House Home for Dinner Volunteering (June 23) - Opportunity Event: Local Baseball Game/Networking with the Edmonton Prospects (Jun 15) - Board Meeting: Board Meeting (Jun 29)

July - Community Event: Freewill Shakespeare Festival Volunteering (Jul 2-18) - Community Event: Ronald MacDonald House Home for Dinner Volunteering (Jul 19) - Board Meeting: Board Meeting (Jul 27) August - Opportunity Event: Wine Tasting with Fine Vines (Aug 11) - Board Meeting: Board Meeting (Aug 24) September - Premier Event: Experience JCI Edmonton (Sep 10) - Community Event: Ronald MacDonald House Home for Dinner Volunteering (Sep 13) - Member Travel: National Convention with JCI Calgary (Sep 16-20) - Board Meeting: Board Meeting (Sep 28) - Member Night: AGM and new board vote (Sep 30) October - Premier Event: JCI Edmonton’s Presidential Gala (Oct 16) - Board Meeting: Board Meeting: (Oct 26) November - Board Meeting: Board and Transition Meeting (Nov 30) December - Premier Event: JCI Edmonton’s Holiday Hamper Program (Oct 1 – Dec 19) Portfolio updates JCI Canada Facebook Page

- January start – 2309 likes - July 17 – 2762 likes - Katie at JCI HQ has started helping with scheduled posts (June), great to have another dedicated resource

sharing content. - Currently direct messages are responded to by myself or Roger. - Content has been a mix of international JCI and National JCI; using posts from other chapter pages to

supplement our feed.

Twitter - January start - 909 followers - Aug. 15 – 1228 followers - Currently 730 Tweets (Jan. 1 start at 274) - Avg. 18 tweets/week - Really helps when other chapters tag @JCICanada in their own tweets, otherwise it is easy to miss twitter

posts. www.100years.blogspot.ca

- Created, each chapter has a tab for their own content submissions - JCI Winnipeg page is populated, as a reference for the other chapters - Page was launched at Prairie Region LOTS - Content submissions from the chapters are encourage, to be collected by Amanda in Humboldt and myself.

Simon from Winnipeg will assist with loading the content on the Blogspot. - Currently have stories from Winnipeg, Humboldt, St. Catherine’s, Edmonton - your help with getting submissions from members/chapters/senators is requested! - Katrina has uploaded stories to JCI.cc from JCI Winnipeg, other chapters are encouraged to do the same as

part of the international strategy for compiling stories

Linkedin - Dormant; could use some attention.

Reccomendations looking ahead at communications: • Have a team keeping an eye on it, it’s a lot for just one person.• Create a hootsuite account for scheduled posts (Katie already doing this?)• Get chapters in the habit of sharing content so we can promote it nationally (ie. Tagging @jcicanada on

twitter)• Senate wants to know what we’re up to; wants better access to our information (using a newsletter

perhaps: They’re not quite as tech-savvy…)• Continue to gather 100 year of impact stories through to the end of the year

o A strategy for compiling our history/past documents?

Other discussion points:

• JCI Winnipeg is making a lot of headway collaborating with partners to push forward initiatives (likebilingualism). This is something I’d like to see/hear more about with other chapters; perhaps a National strategyis worth discussing.

• 2 Prairie region chapters are struggling with money; a national strategy on sponsorship may help with this.• Debate program moving forward would be good to see on a National level• Local chamber involvement, look at who is doing it well and share best practices with other chapters• Policy and strategic presence in current events – does JCI Canada want to get involved in any initiatives? (like

increasing young voter turnout for the next election for example)• Increase the money-making capabilities of JCI Canada to ease the burden of out-of-pocket expenses; JCI

Winnipeg is planning to create revenue based on selling the skills of their members, this is something that canbe rolled out to other chapters.

Looking forward: • Continue involvement on a National Level (I intend to run for a position for the 2015/2016 JCI Canada Board)• Continue team-building opportunities within the Prairie Region• Continue collaboration with local chambers on behald of both JCI Winnipeg and JCI Canada• Continue to maintain the communications portfolio• Create a transition doc for the incoming communications chair• Attend Natcon in September• Attend World Congress in November

Regards,

Danelle Hueging

JCI CANADA YEARLY PLAN OF ACTION

YEAR: 2015 Portfolio: Atlantic Region, Training, Effective Speaking National Vice President: Cara Heck

Role As Directors/Officers of JCI Canada, all National Vice Presidents will have the following duties:

1. make recommendations to the National President with respect to their assigned duties; 2. attend meetings of the General Assembly and the National Board; 3. promote the purpose of the Corporation; and 4. conduct themselves in a manner befitting Officers of the Corporation.

Description of Portfolio Expectations

Responsibilities: • Be the key contact for JCI Canada in the Atlantic Region • Spend time researching ways to expand JCI Canada into the Atlantic Region again • Make contact with some universities and young professionals groups to find out of there is

any interest in working with JCI Canada in the future • Research areas within the Atlantic Region it might be beneficial for JCI Canada to focus

their attention on • Make contact with some of the JCI Canada Senators in the Atlantic Region in hopes of

getting their support to be someone on the ground to assist new chapters getting started • Look at ways of putting control measures in place for JCI International and JCI Canada

specific training so training being offered at the chapter level can be tracked, recorded and offered to all interested parties within the organization

• Figure out ways the training being offered by JCI Canada can be expanded or ways the national organization can help support the chapters in finding trainers/training for their own purposes

• Revamp the Effective Speaking Manual and make any necessary changes to reflect the feedback received from participants and chapters throughout the last few years and also to align the JCI Canada program better with the JCI International program

Personal Goals for the Position • Get an action plan competed and in place for the incoming Atlantic Region NVP for 2016 so

they are able to get up and running immediately without having the start from scratch again. • Make contact and build relationships with universities and young professionals groups in the

Atlantic Region to get their help and support in rebuilding JCI Canada in the region. Also, use the relationships in researching the demographics in the area to help us determine which areas are the best ones for JCI Canada to focus their resources on in the future.


• Make contact with some of the JCI Canada Senators in the Atlantic area in hopes of getting their support going forward. With the support of the Senators we will be better able to understand what happened and why the previous chapters folded and what would be the best way of getting new organizations started once again. By understanding the history in the Atlantic Region we will hopefully be able to avoid making the same mistakes going forward.

• Work with Joel to ensure the NVP who receives the training portfolio is signed up as a contact on a yearly basis with JCI International, allowing them the ability to create official JCI training courses on the jci.cc website.

• Update the Effective Speaking manual in time for the upcoming chapter competitions. Through some of the experiences of our competitors at both the international and national levels it has become apparent some changes to the program are required in order to clarify the rules for competing as well and to align ourselves better with how the program is carried out at the international level. I have already received some feedback from Erin Guillemette, Natasha Fisher and Carol Sheridan about some of the challenges each of them faced and I would like to make the changes accordingly.

• Work in conjunction with each of the chapters to ensure they are conducting Effective Speaking trainings and document each of the dates for their competitions. Keep each of the chapters informed as to what is happening with regards to the Regional and National competitions. Also, organize and run the Effective Speaking competition at National Convention in Calgary and ensure any changes made to the program by the National Board are implemented accordingly at the national competition.

• Work cooperatively with JCI USA to look into sharing some training resources. Last year I spoke with Fay Poissant, the current Past President for JCI USA, about potentially linking up on some possible training opportunities. Fay indicated since both organizations are now working with Joel and his team it seemed like a natural fit to look into strengthening the training relationship. Fay felt there might be some opportunities for sharing of materials or potentially allowing JCI Canada access to some of the online resources made available to JCI USA members. I have to connect with Joel about some of the various opportunities and get in touch with the necessary people to make it all happen.

• Create a way of tracking the JCI trainings taking place in each of the chapters throughout the year and keep other Chapter Presidents informed in case some of their members would like to attend as well. We have many chapters within travelling distance of one another and it would be nice to see collaboration between the different chapters in presenting the official JCI material. Better communication/tracking of the trainings would help so the NVP’s could be better informed and keep their Chapter Presidents in the loop of any future opportunities as well.

• Work with Danelle on a specific strategy on getting the information out about upcoming trainings to all of the chapters in JCI Canada and ensure the communication is clear and effective.

• Investigate the Train the Trainer Program for the JCI Canada Effective Speaking Program. Determine who the currently trained members are and start offering the program again to ensure there are qualified members throughout each of the regions. A better understanding of the program, how long it takes to instruct it, why it is beneficial for JCI Canada to continue offering it and how the members benefit from taking the course is required because the information has been lost over the years.


GA report to JCI Canada

• My initial focus was on updating the Effective Speaking Manual to ensure it took into account the feedback from our previous JCI Canada competitors and the differences between the national program and the international program.

• All changes to the Effective Speaking Program were presented to and approved by the National Board and were reflected in the new version of the manual.

• I traveled to the Prairie Regional Convention as well as the BC/Yukon Regional Convention to inform the Chapter Presidents of the changes in the Effective Speaking Program manual. I also informed them the final changes would be included once the exact rules are confirmed at World Congress in Kanazawa Japan. For the regions I was unable to reach in person each of the NVP’s were given copies of the new manual with their board reports to ensure their regions were informed as well.

• I have investigated the Train the Trainer Program for Effective Speaking and have received information from long-term JCI Canada members about who some of the current qualified trainers are. One session of the trainer course was offered by JCI Vernon Senator and Past National President Wilf Mulder in February. As a result, six members are newly qualified to instruct the course going forward. A plan was created to offer the Effective Speaking Trainer Program at National Convention in Calgary as well but the details are still being worked out.

• I have been in contact with an interested party about potentially staring a JCI chapter in Shelburne Nova Scotia and I am working on coordinating a Skype session to go through all of the details of where to begin and what to do.

• I have been tracking down details and information about the organization 21 Inc., which is a non-profit young professionals group in the Atlantic Region, which has been having great success. Shawn McMillan passed on the details at our mid-year sessions after meeting one of the people involved in the 21 Inc. organization.

• In the months following National Convention in Calgary, it is my goal to put more work into the plan of action for the incoming NVP for the Atlantic Region. I hope to have further details to be able to include in hopes of having a more structured plan in place by the end of the year. There appears to be a lot of opportunity in the Atlantic Region and it would be nice for the new NVP to start ahead of the game as opposed to starting over again.

• In the following months, my focus will also include putting some tracking and standardization in place so JCI Canada can keep track of all trainings being offered at the chapter level. Currently there is no requirement to notify the NVP responsible for training of any opportunities being offered and it would be ideal for them to know so they can be knowledgeable if contacted by any interested members who are in the area. A plan to communicate the opportunities on a national level would also be beneficial so other chapters can be aware of what is happening in the various regions throughout the country.


YEAR: 2015 Portfolio:100 year celebration, National Convention, Quebec Region National Vice President: Ben Wagler

Role As Directors/Officers of JCI Canada, all National Vice Presidents will have the following duties:

1. make recommendations to the National President with respect to their assigned duties; 2. attend meetings of the General Assembly and the National Board; 3. promote the purpose of the Corporation; and 4. conduct themselves in a manner befitting Officers of the Corporation.

Description of Portfolio Expectations

Responsibilities: • Be the key contact for JCI Canada in the Quebec Region • Develop and grow a strong relationship with members in the Jeune Chambre de Quebec • Advance the brand and goals of JCI in Quebec by demonstrating the value proposition to

members • Build and develop the 100 year initiative alongside EVP Curtola • Distribute materials and seek feedback from Chapters regarding additional support needed

for launch • Promote, via social media and word of mouth, the 100 year celebration and RAK100

campaign • Be the key ambassador for National Convention in Calgary on behalf of JCI Canada • Compile and distribute information to the board regularly, keeping them appraised of

successes and challenges • Participate in planning and organizing the convention, particularly as it pertains to the

national board

Personal Goals for the Position • Make contact with and build relationships with the international committee of the Quebec

City Chapter, and in time (as appropriate) with the appropriate counterparts in Montreal. In the meantime, I wish to build the brand value proposition of JCI in the Quebec region, beginning with the regional chamber of commerce in Quebec.

• Build momentum and excitement for the 100 year celebration culminating in events held by each chapter in the country to celebrate this milestone

• Gain support and commitment across the country to attend the national convention in Calgary in 2015, particularly engaging Quebec JCI members as a means of learning more about our national organization and building good will for World Congress in 2016.


• Demonstrate the existing value proposition of JCI in Quebec, while continuing to build and customize through strengthened relationships our ability to achieve more together than apart.

Year end report to JCI Canada

• I have tried numerous times to make contact with the Executive Committee in Quebec, including attempting an in person meeting while I was in Quebec City for Winter Carnival with very limited success. Emails and phone calls had not been returned, while I did meet with one of the committee members who was a kind host while we were in Quebec, she had not since returned emails. I recently heard back from a member of the executive committee and am hoping to schedule a teleconference to discuss matters arising

• Chris and I have been successful in communicating the launch of the 100 year initiative across the country. In particular, chapters have strongly responded to the 100 Random Acts of Kindness challenge which is reflected in social media and blog posts through all regions. While logistics and timing were not perfect, this project has been successful in uniting our chapters in a common theme and goal and ties in very well with the overall 100 year celebration

• I have been active in promoting National Convention through my trips to Quebec for winter Carnival and Fairmont, BC, to attend their regional convention, not to mention significant social media promotion and in person conversations. In partnership with the committee members in Calgary, I have provided monthly updates to the board and facilitated the answering of questions when asked. I am greatly looking forward to welcoming members and senators from across the country, not to mention the great honour of having our world president attend.

• For the remainder of the year, I want to focus on ensuring National Convention is a big success, including continuing to promote last minute registrations and generate interest in our training and activities

• Additionally, I want to seek further guidance on making contact with JCI Quebec, an area that I feel I have failed to deliver on thus far in the year

• Finally, I want to continue to tie the 100 year and RAK100 initiatives to their pinnacle at NatCon and build on the sense of community that has been generated in that regard.

National Vice-President National Board GA 2015 Erin Guillemette

Name Erin Guillemette Your Assigned Region Ontario Region

Your Assigned Portfolios Awards Date of Report August 14, 2015

My overall plan for my assigned region for 2015 is:

- Organize Regional training and encourage opportunities for team-building. - Support communication between chapters. - Increase membership. - Be available as a link to JCI Canada. - Support the 100 year campaign from JCI Canada, encouraging participation by the region.

My major goals for 2015 from January 2015:

- Attend Regional Convention in St. Catharines. - Promote World Congress in 2016 - Help get things started in Burlington. - Increase communications and sharing of events/success/trainings through email, facebook,

twitter, LinkedIn; how-to for Chapters on creating a strong web presence (including content creation tips, media releases, press releases, marketing videos, etc).

- Increase travel and training opportunities as a region. - Attend at least one event at each chapter in Ontario Region. - Have all chapters submit for National Awards by August 31. - Hold monthly Regional calls, and one-one-one’s with Chapter Presidents. - Encourage member involvement in National projects. - Work with the COC JCI Quebec City 2016 to promote registrations for 2016 Nationally and

Internationally. - Support the efforts of making Effective speaking our national flagship program. - Create a committee to help with awards.

Ontario Region Actions Undertaken up to August 14, 2015:

- Successfully attended Ontario Regional conference in St. Catharines. Conference had representation from all Ontario chapters.

- Trained Effective Speaking in London and Impact in Durham as well as a mini Effective Speaking focused around Impromptu Speaking in St. Catharines.

- Holding monthly calls with chapter presidents. - Inter chapter member attendance has increased. Members from St. Catharines came out to the

Effective Speaking training in London and members from Brantford have attended Durham’s social nights.

- LOTS is being planned in London this November. A huge success as London has never planned a regional event before.

- Regional conference will be help in Durham next year. - A private FB group and google drive has been created for the presidents to use for collaboration.

All Ontario chapters but Ottawa (not financially eligible) have submitted their letters of intent for awards.

- I have attended an event in all chapters but Brantford so far this year. - Have registered to attend World Congress in Japan. - I have been working with Ottawa to try and find them a way to make some money.

Actions planned for the remainder of term:

- Attend an event in Brantford. - Continue with monthly regional calls. - Continue to foster regional events. - Make sure that LOTS runs successfully. - Work with Ontario chapters on any of their award questions. - Continue promoting World Congress and National Conference


- Strong attendance at LOTS contributes a lot to a successful year and do you best to keep the momentum going from there with monthly calls and individual check in’s.

- Be involved with the planning of Regional Convention as you are the liaison between all the chapters and having an understanding of what is happening will help to promote the event.

- For your Regional Meeting of the presidents have a structure and an agenda pre-circulated. - Continue to foster inter chapter attendance. We are extremely lucky in Ontario to be so close to

each other and should take advantage of it to support our fellow chapters and learn from each other.

Portfolio Awards Actions Undertaken up to August 14, 2015:

- All but 3 chapters in Canada submitted their letters of intent for awards. Chapters who submitted awards provided judges for the National Awards which was extremely helpful.

- A committee was formed and the CEP program has been updated to be more modern and includes new points categories such as attending a Regional Convention, utilizing more forms of social media, attending other chapter’s events and supporting a non-JCI community event. We have also added in an award for the chapter who has the most points called the Chapter Excellence Champion Award. A new CEP Guide has also been created to help guide chapters on how the CEP works and answer any questions they may have. If you have any suggestions on how to make the CEP plan better please let me know. All changes to the CEP will start January 2016.

- NP Roger and I have created a Debate training that is being delivered at National Convention and will be a spring board to running this training nationally to help improve our member’s skills.

- Winners of the 2012 and 2013 awards have been added to the JCI Canada website.

Actions planned for the rest of the year: - Finalize changes to the CEP. - Finalize Debate training after National Convention feedback to then promote the training

nationally. - Follow up with chapters to get suggestions on how we can improve awards.


- Awards is a large portfolio with lots to do so start early and push the chapters to start early. - Having the chapters submit judges was a huge help and I would suggest continuing to do so. - Next year aged-out senators will no longer be able to judge awards so when asking for judges

this needs to be kept in mind. - Continue pushing to make the Debate training a national program and attendees of the training

to compete internationally at the debate competition.

Further comments or suggestions for following years:

- I believe that the size of the national board should be increased to accommodate the workload. No NVP should be managing more than one portfolio. In order to make Canada strong we want our Regional NVP to have the time to focus on growing their regions and not be distracted with their secondary portfolios. Adding additional directors for the other portfolios would allow for this to happen.

- I feel that the national board needs to spend more time together both in the beginning of the year to determine how they would like to work and bond as well as mid-year to keep momentum and energy going.

- Over the next few years Canada needs to focus on growth and fund development to really make a mark on Canada and internationally within JCI.

JCI Chapter Excellence Manual A guide to prepare your JCI Chapter Excellence Entries

Everything you need to

participate in JCI Canada's Chapter

Excellence Program

2

Table of Contents Preface .......................................................................................................................................................... 3

Program Highlights ........................................................................................................................................ 3

Chapter Elections .......................................................................................................................................... 4 Requirement: Identify New Chapter President & Elected Board ...................................................................................... 4 Requirement: Identify National of Upcoming Elections ................................................................................................... 4

Chapter Assessment ...................................................................................................................................... 4 Requirement: Submit Chapter Assessment Dues ............................................................................................................. 4

Chapter Documentation / Communications .................................................................................................. 4 Requirement: Signed Guiding Principles Declaration ....................................................................................................... 4 Requirement: Submit Chapter Business Plan, Budget & Event Schedule ......................................................................... 5 Requirement: Proof of Canadian Board of Trade Filing .................................................................................................... 5 Requirement: Attendance at Monthly Teleconference Calls ............................................................................................ 5

JCI Training .................................................................................................................................................... 6 Requirement: Conduct Official Training Course ............................................................................................................... 6 Requirement: Send Elected Board Members to Lots/Achieve ......................................................................................... 6 Requirement: Regional Convention Attendance .............................................................................................................. 6 Requirement: National Convention Attendance .............................................................................................................. 7

Social Media / Marketing .............................................................................................................................. 7 Requirement: Utilize Social Media Tools .......................................................................................................................... 7 Requirement: Posting on Social Media #1 ........................................................................................................................ 8 Requirement: Posting on Social Media #2 ........................................................................................................................ 8 Requirement: Posting on Social Media #3 ........................................................................................................................ 8 Requirement: Submit Press Release to National Office .................................................................................................... 8 Requirement: Using Chapter Specific Logo ....................................................................................................................... 9 Requirement: Using Be Better Logo .................................................................................................................................. 9 Requirement: Confirm Chapter Website is in Compliance ............................................................................................. 10

Business Plans ............................................................................................................................................. 10 Requirement: Submit Business Plan to National Office .................................................................................................. 10 Requirement: Hold an Experience JCI Project ................................................................................................................ 10

Growth / Retention ..................................................................................................................................... 11 Requirement: Membership Growth of the Chapter ....................................................................................................... 11 Requirement: Sustain an Strong Overall Chapter Retention Rate .................................................................................. 11 Requirement: Travel to another Chapter’s Event ........................................................................................................... 11 Requirement: Have an Association with a Non-‐JCI Organization ................................................................................... 12 Requirement: Support a Non-‐JCI Community Event ....................................................................................................... 12

Awards ........................................................................................................................................................ 13 Requirement: Submit an Awards Album ........................................................................................................................ 13 Requirement: Submit an Active Citizen Framework Project ........................................................................................... 13

Board of Governors ..................................................................................................................................... 14 Requirement: Submit Board of Governor Recommendations to National ..................................................................... 14

3

Preface In Canada, the strength of our individual Chapters is something which we take pride in. Not only does a strong Chapter create a legacy of longevity but it also helps create a roadmap for the future leaders of the Chapter. A successful way that we can encourage a strong Chapter is through our national Chapter Excellence Program. The Chapter Excellence Program (CEP) is a point accumulation program where a JCI Chapter can accumulate points for various activities to ensure strength and growth as a unit. Whether it is for holding an event, completing important Chapter paperwork or recruiting new members, any and all points are tabulated over the course of the year. When the point limit of 100 is reached, the Chapter receives a milestone award which becomes more prestigious depending on the number of consecutive years that points are achieved. The chapter which receives the most points over the course of the year will be awarded the Chapter Excellence Champion Award at the next National Convention to illustrate the success that a chapter can have but encouraging this program. As JCI strongly supports the idea of “One Year to Lead”, this How To Guide is meant to act as a resource for your Chapter to help you understand the Chapter Excellence Program as well as how to qualify and submit for the various achievements. Please review the contained information and share it with your Chapter Board to ensure that everyone fully understand how the program works. We look forward to presenting your Chapter with this year’s Chapter Excellence Award to September’s National Convention!

-‐The JCI National Board

Program Highlights The Chapter Excellence Program in Canada runs from September 1 to August 31 and requires a Chapter to earn 100 points over the course of a single year. Awards for achieving your point level will be handed out at the September National Convention following the August 31st cut off date. Chapters earning 100 points or more in consecutive years are eligible to earn higher level awards as listed below. Failure to achieve the required points in any given year unfortunately will place the Chapter back to a Bronze level.

Year Award Level Years 1 & 2 Bronze Award Years 3 & 4 Silver Award Years 5 to 9 Gold Award Year 10 Platinum Award

Years 11 & 12 Emerald Award Year 13 & 14 Ruby Award Year 15 and on Diamond Award

4

Chapter Elections

Requirement: Identify New Chapter President & Elected Board

Deadline: January 31st

Point Value: 7 points

Requirement Breakdown: In order for the National Office to be given adequate notice of the new Board of Directors for each Chapter, they require notification as soon as the new Board begins their year.

Submission Method: Email name, position, duties and contact details of your new president and each of your board members to [email protected].

Requirement: Identify National of Upcoming Elections

Deadline: August 31st


Requirement Breakdown: Each Chapter needs to inform the National Office of the date for their next upcoming election for the new year.

Submission Method: Email the date of your elections to [email protected].

Chapter Assessment

Requirement: Submit Chapter Assessment Dues

Deadline: February 28th


Requirement Breakdown: All Chapters are required to submit their required Chapter Assessment Dues within the first 2 months of the Board’s year.

Submission Method: Pay online or mail a cheque for the full amount of your Chapter Dues to the National Office payable to JCI Canada.

Chapter Documentation / Communications

Requirement: Signed Guiding Principles Declaration



5

Requirement Breakdown: Each Chapter President is required as per our National By-‐laws to submit a signed copy of the JCI Guiding Principles Declaration to the National office. A printable copy of the Declaration can be found on the JCI Canada website at http://www.jci.cc/local/info/canada/ourlibrary.

Submission Method: Email a scanned copy of the signed declaration to [email protected].

Requirement: Submit Chapter Business Plan, Budget & Event Schedule



Requirement Breakdown: To ensure each Chapter has a solid plan for the upcoming year, all boards are asked to send a copy of their Business Plan, a Budget as well as a Schedule of Events for the new year.

Submission Method: Email a typed documents for each item for National‘s review to [email protected].

Requirement: Proof of Canadian Board of Trade Filing



Requirement Breakdown: Every board of trade subject to the Boards of Trade Act (BOTA) must file an annual summary with Corporations Canada every year. For more information on how to file, review the Government of Canada’a Industry website at http://www.ic.gc.ca/eic/site/cd-‐dgc.nsf/eng/cs05879.html.

Submission Method: Email the National office a copy of the information you sent to Corporations Canada or forward confirmation received from completing your Chapter’s filing online to [email protected].

Requirement: Attendance at Monthly Teleconference Calls



Requirement Breakdown: Monthly calls are arranged with Chapter Presidents with their National Vice President to ensure all Chapters are in communication with each other as well we keeping the National Board informed on their progress. To encourage participation in the calls, points are awarded to all Chapters how attend at least 60% of the calls.

Submission Method: National Vice President to send a list of all Chapters who attended at least 60% of the monthly teleconference calls over the last year once the August 31st deadline has passed.

6

JCI Training

Requirement: Conduct Official Training Course



Requirement Breakdown: Any Chapter which hosts an Official JCI Training Course can submit for points upon the conclusion of the course. For a list of all JCI Training Courses, refer to the JCI Website at http://www.jci.cc/local/training/canada/jcicourses.

Submission Method: Email National at [email protected] with the following information: Course Name, Course Date, Course Location, Official Trainer.

Requirement: Send Elected Board Members to Lots/Achieve


Point Value: 10 points for 3 members; 7 points for 2 members; 1 point for 1 member

Requirement Breakdown: Points are distributed based on how many members from the Chapter’s current board attend a Lots/Achieve training during the current year. Qualifying members do not need to be new to the board (only current members) and could have attended and passed the training in previous years.

Submission Method: Email National at [email protected] with the following information: Course Name, Course Date, Course Location, Official Trainer, Board Member Names who were in attendance.

Requirement: Regional Convention Attendance

Deadline: 45 Days before Regional Convention

Point Value: 10 points for sending at least 10 members to the Regional Convention; 5 points for sending at least 5 members to the Regional Convention; 2 points for sending at least 1 member to the Regional Convention.

Requirement Breakdown: To encourage Chapters to visit other Chapters as well as their Regional Convention, points are given to Chapters based on the number of members each Chapter sends to the area convention. Points are calculated as of the next upcoming Regional Convention based on the number of members registered by the deadline.

Submission Method: At the 45 day mark, the National Office will review the registration list provided by the Convention Chair for the upcoming Regional Convention and award points as necessary.

7

Requirement: National Convention Attendance


Point Value: 15 points for sending at least 10 members to the National Convention; 10 points for sending at least 5 members to the National Convention; 5 points for sending at least 1 member to the National Convention.

Requirement Breakdown: To encourage Chapters to visit other Chapters as well as the National Convention, points are given to Chapters based on the number of members each Chapter sends to NatCon. Points are calculated as of the next upcoming NatCon based on the number of members registered by the deadline.

Submission Method: After the August 31st deadline, the National Office will review the registration list provided by the Convention Chair for the upcoming National Convention and award points as necessary.

Social Media / Marketing

Requirement: Utilize Social Media Tools


Point Value: 2 points for Twitter (minimum of 20 posts in awards year) 2 points for Facebook (minimum of 15 posts in awards year) 2 points for Instagram (minimum of 10 posts in awards year) 2 points for LinkedIn (updated with current chapter information) 2 points for SnapChat (minimum of 10 posts in awards year) 2 points for Flickr (minimum of 10 posts in awards year) 5 points for Blog (minimum of 5 posts in awards year)

Requirement Breakdown: Social Media visibility can help the viability and success of a Chapter. These posts can be made on Facebook, Twitter, Blogs, Instagram, LinkedIn, Snapchat or Flickr.

Submission Method: Email National at [email protected] with a compilation of screen shots which show you have created the minimum of posts over the current awards year for each social media platform your chapter utilizes.

8

Requirement: Posting on Social Media #1

Deadline: March 31st


Requirement Breakdown: Social Media visibility can help the viability and success of a Chapter. These posts can be made on Facebook, Twitter, Blogs, Instagram, Snapchat or Flickr.

Submission Method: Email National at [email protected] with a screen shot of a post which has been made on a Chapter social media site.


Deadline: May 31st



Submission Method: Email National at [email protected] with a screen shot of a post which has been made on a Chapter social media site.





Submission Method: Email National at [email protected] with a screen shot of a post that has been made on a Chapter social media site.

Requirement: Submit Press Release to National Office


Point Value: 5 points per Press Release for a maximum of 15 points

Requirement Breakdown: Local media can help a Chapter gain visibility in the community. Writing and distributing press releases to local organization can made media outlets aware of current projects / initiatives a Chapter is working on.

Submission Method: Email National at [email protected] with copy of each Press Release distributed to a maximum of 3 approved releases.

9

Requirement: Using Chapter Specific Logo



Requirement Breakdown: Each Chapter has a logo which displays the Chapter’s individual name for marketing purposes. Distribution of this logo is important for a Chapter’s unique brand recognition. For more information on the JCI Branding Strategy as well as copies of Chapter logos, visit the JCI Canada website at http://www.jci.cc/local/info/canada/marketing. Sample of Chapter Specific Logos include:

Submission Method: Email National at [email protected] with a sample of the material or a screen shot of the website which shows how the Chapter’s individual JCI Logo is being correctly displayed.

Requirement: Using Be Better Logo



Requirement Breakdown: The Be Better marketing campaign is used by JCI Chapters around the world. Use of this logo creates continuity and cohesion for all of the local Chapters. For more information on the JCI Branding Strategy as well as copies of Chapter logos, visit the JCI Canada website at http://www.jci.cc/local/info/canada/marketing. Sample of Be Better logo:

Submission Method: Email National at [email protected] with a sample of the material or a screen shot of the website which shows how the Be Better Logo is being correctly displayed by the individual Chapter.

10

Requirement: Confirm Chapter Website is in Compliance



Requirement Breakdown: To ensure a consistent brand and message is projected by all JCI Chapters, information, logos and marketing material have been created by JCI for use on individual websites. All Chapters are asked to use this information when creating their individual pages. For guidelines and sample material, refer to the JCI Library at http://www.jci.cc/local/info/canada/jcilibrary.

Submission Method: Email National at [email protected] with a screen shot or a print out of the main page of the Chapter’s individual website confirming that it is compliant.

Business Plans

Requirement: Submit Business Plan to National Office



Requirement Breakdown: Business Plans help an organization stay on track with a project as well can create a template for future projects to model themselves after. To encourage the use of Business Plans, points are awarded for a submitted plan to National. For more information on how to complete a Business Plan, refer to the JCI Canada website at http://www.jci.cc/local/info/canada/jcilibrary.

Submission Method: Email National at [email protected] with copy of a completed Chapter Business Plan for any project or event occurring in the current awards year.

Requirement: Hold an Experience JCI Project



Requirement Breakdown: An Experience JCI Project can help to create an awareness about your local JCI chapter to your community. A National Business Plan has been created for a chapter to follow. For more information on the National Experience JCI Project Business Plan, refer to the JCI Canada website at http://www.jci.cc/local/info/canada/jcilibrary.

Submission Method: Email National at [email protected] with a detailed description of the Experience JCI Project your local chapter hosted which occurred during the current awards year.

11

Growth / Retention

Requirement: Membership Growth of the Chapter


Point Value: 10 points for 6-‐person member growth over previous year; 5 points for 3-‐person member growth over previous year; 2 points for 1-‐person member growth over previous year.

Requirement Breakdown: Member Growth refers to the number of new members who join the Chapter at the year-‐end over the previous year’s membership numbers.

Submission Method: After the August 31st deadline, the National Office will review all Chapters membership numbers to calculate the growth rate and award points as necessary.

Requirement: Sustain an Strong Overall Chapter Retention Rate


Point Value: 10 points for a 75% retention rate for the current year 5 points for a 50% retention rate for the current year

Requirement Breakdown: Retention Rate refers to the number of members who renew their membership over the course of the year.

Submission Method: After the August 31st deadline, the National Office will review all Chapters membership numbers to calculate the retention rate and award points as necessary.

Requirement: Travel to another Chapter’s Event


Point Value: 2 points for sending at least 1 member to another Chapter’s event 5 points for sending at least 3 members to another Chapter’s event

Requirement Breakdown: Supporting our other Chapters only helps and improves the JCI organization as a whole. To encourage travelling to other events, points are awarded for any members of your chapter who visit other chapters for events other than Regional Conventions and National Conventions.

Submission Method: Email National at [email protected] with a detailed description of the event which occurred during the current awards year that was attended as well as the members of your chapter who made the journey.

12

Requirement: Have an Association with a Non-‐JCI Organization



Requirement Breakdown: Our communities are better served when all of the excellent organizations in your area work together. To promote JCI as well as other organizations, points will be awarded when your Chapter works together with a non-‐JCI group to promote the success of both organizations. Examples of organizations include, but is not limited to, Junior Achievement, local Food Banks, United Way, Board of Trade, Chambers, etc.

Submission Method: Email National at [email protected] with a detailed description of the event which occurred during the current awards year that was done in conjunction with your JCI Chapter and a non-‐JCI organization.

Requirement: Support a Non-‐JCI Community Event



Requirement Breakdown: JCI Chapters host a number of events throughout the year but we do not always have to be the organizers of the event. Encouraging another group’s event is an excellent way for your local Chapter to gain support in in the future as well as increased awareness of our group to others. Participate in a fundraising effort, a 5K or even a local school event.

Submission Method: Email National at [email protected] with a detailed description of the event which your chapter participated in during the current awards year as well as the members of your chapter attended.

13

Awards

Requirement: Submit an Awards Album


Point Value: 2 points per Awards Submission

Requirement Breakdown: Awards are given out in a number of categories each year to Chapters at the National Convention. Chapters are encouraged to submit award albums for events and contributions made over the year by the Chapter to highlight successful projects on the National stage.

Submission Method: Award Submissions are made on the JCI Canada website (http://www.jci.cc/local/jciprograms/canada/awards) and / or individually submitted to the National Awards Committee depending on the award being submitted. Chapter Presidents will receive additional information on the submission process closer to the deadline.

Requirement: Submit an Active Citizen Framework Project



Requirement Breakdown: JCI’s Active Citizen Framework is a platform to help Chapters work with their communities to create action for issues currently being faced. For more information on the components of an Active Citizen Framework project, refer to the JCI Canada website at http://www.jci.cc/local/info/canada/jcilibrary.

Submission Method: Email National at [email protected] with copy of the information on the executed Active Citizen Framework Project occurring in the current awards year.

14

Board of Governors

Requirement: Submit Board of Governor Recommendations to National

Deadline: March 31st

Point Value: 7 points for 5 names

Requirement Breakdown: JCI Canada created a Governor Board to provide its members with the opportunity to benefit from the leadership and expertise of established community leaders and professionals. These individuals monetarily support the efforts of JCI Nationally to ensure the success of our Canadian Chapters.

Submission Method: Email National at [email protected] with at least 5 names of possible individuals who could be approached by National with more information on the Governor Board opportunity.

Administration and

MembershipAgenda Item #12

Join Us in Pasadena!JCI USA Leadership Training University (LTU) brings together incoming leaders from across the country for an intensive conference to learn everything they need to know to run their chapters in the coming year. Session topics include:• making an impact in your community• understanding what constitutes a healthy chapter• keeping chapters legally and

financially compliant• building strong chapter boards• effective communication with

members, potential members, and civic leaders

Attendees will meet with National Officers and review plans of action.

Local AccommodationsHotel Embassy Suites Arcadia-Pasadena Area 211 Huntington Dr, Arcadia, CA 91006TEL: +1-626-445-8525 WEB: www.embassysuites3.hilton.com

AgendaFriday This day is reserved for countries to meet with their own delegations.

Saturday• Understanding JCI USA Mission and Purpose• National Headquarters 101• Communication and Motivation• Civic Leadership Certification and Healthy Chapters• Making Members Feel Important and Needed• I am Elected; Now What?• Active Citizen Framework

Sunday• Presentations

RegistrationRegistration fees are waived for

international members. International members are responsible for all

travel arrangements and hotel room costs. Registration includes all

trainings, events and Saturday lunch. The hotel provides a

complimentary daily breakfast.

LTU DatesJanuary 15-17, 2016

Pasadena, CA

Registration Open

www.jci.cc/event/ltu2016

Registration closes December 15

QuestionsFor any questions, please call

toll free 844-746-3544or email [email protected]

Financials

Agenda Item #13

8:48 AM 08/18/15 Accrual Basis

Canadian Junior Chamber o/a JCI Canada Profit & Loss

January through July 2015

Page 1 of 1

Jan - Jul 15

Ordinary Income/Expense

Income

Miscellaneous Revenue 1,680.00

Membership Dues 12,330.00

Chapter Assessments 20,250.00

Corporate Sponsorship 5,000.00

Total Income 39,260.00

Expense

ADMINISTRATION

Legal Fees 998.05

Insurance D & O 1,766.00

Insurance - General Liability 6,124.86

Management Fee 9,699.71

Telephone 561.21

Postage & Courier 82.17

Office Supplies 220.06

Bank & Visa Charges 2,214.85

Corporate Filing Fee 20.00

Membership website hosting fees 3,064.47

Miscellaneous 935.92

Total ADMINISTRATION 25,687.30

NATIONAL BOARD

SG to NatCon 246.44

VIP Hosting 30.00

National Convention fees 2,400.00

Total NATIONAL BOARD 2,676.44

JUNIOR CHAMBER INTERNATIONAL

LTU with JCI USA 1,651.26

Annual Dues 12,863.28

Area C Conference 472.55

American Development Council 392.07

Total JUNIOR CHAMBER INTERNATIONAL 15,379.16

Total Expense 43,742.90

Net Loss -4,482.90

2016 Plan of Action and

Budget

Agenda Item #14

2016 JCI Canada Plan of Action 1

Dear Fellow Jaycees, We are already closing towards September and my year as National President will be soon in the books. I was lucky enough to serve as your NP for this very particular year of 100th year celebration! Our world-wide organization has been celebrating this wonderful event with fashion! We are blessed to be able to carry such a long and diverse history on such strong and young shoulders. As JCI-Canada, through its Winnipeg chapter, is responsible for the « I » in JCI, we were glad to celebrate this anniversary with the 100 random acts of kindness campaign. Throughout the country, our members were seen doing all kind of small impactful actions reminding our communities of our commitment to create positive change. The BlogSpot also constitute a nice media to share those initiative as well as review accomplishments from the past. I strongly encourage you to continue the celebration and the sharing of all your initiatives on this 100 year celebration BlogSpot and show our country what we are made of! This super 100 random acts of kindness initiative was discussed and decided upon during the second Leadership Training University (LTU) that JCI-Canada was invited to attend by JCI-USA. This year over one third of our local president were able to join me for a weekend of training, networking and planning that was really valuable! Everybody that did attend is able to testify of the value of this meeting. As this is always early in the year, I recommend every chapter to plan on sending their incoming Local President. This can only be beneficial for every chapter and each individual Local President able to attend! As you also know, JCI-Canada is also getting ready to host its biggest event in more than 30 years in 2016, World Congress in Quebec city! As you all know, we were officially awarded the opportunity to host this great event in November last year during World Congress in Leipzig. All through 2015, the COC has been working on putting together a team of volunteers, creating a reliable administrative structure and on planning this event with the utmost dedication. I am pleased to be able to announce that we were just confirmed an important amount of governmental support! This grant from our Federal government will go a long way in helping raising the more funds from the private sector. In order to do so, the COC has the support of the Ambassador’s Club. This group of well-established leaders mainly comes from the private sectors and is dedicated to putting its extended network to good use. JCI-Canada is also focusing on the strengths of its members through a couple of programs that has made us an impressive reputation. We are going to continue to work over the last months of 2015 to create the greater sense of unity possible within our organization! Let us continue to work together and close this 100th year celebration with a splash!

Roger Pichette

2015 National President


•

•

•

•

• ’•

•

•

•

o

o


• –

•

•

• –


Ambassador/ Senate

Community

Treasure

Team Leads

Marketing Com.

Treasure

NVPs

Chair President EVP

Treasurer

Chair

SG Joel

GLC

Treasure

BC

Treasure

Western

Treasure

Ontario

Treasure

Quebec

Treasure

Sponsor/ Partner

Atlantic

Travel

Treasure

Training/ Awards

Speaking/Debate

G+D

Treasure

Committees on each team


BUDGET Ordinary Income/Expense

Income

King Street Trust 1,000

Membership Dues 42,000

Chapter Assessments 18,750

Interest Earned 4,000

Board of Governors 6,000

Total Income 71,750

Expense

ADMINISTRATION

Legal Fees 1,000

Audit Fees -

Insurance D & O 1,766

Insurance - General Liability 11,220

Management Fee 19,500

Telephone 250

Postage & Courier 500

Office Supplies 250

Bank & Credit Card Charges 5,500

Corporate Filing Fee 20

Membership Website hosting 7,800

Miscellaneous 1,000

Total ADMINISTRATION 48,806

NATIONAL BOARD

SG to NatCon 1,500

VIP Hosting 1,500

Total NATIONAL BOARD 3,000

PROGRAMS & COMMITTEES

Effective Speaking 200

Awards & Recognition 500

Total PROGRAMS & COMMITTEES 700

JUNIOR CHAMBER INTERNATIONAL

Annual Dues 14,690

American Development Council 400

Total JUNIOR CHAMBER INTERNATIONAL 15,090

Total Expense 67,596

Revenue above Expenses 4,154


Chris Curtola 2015 Executive Vice President

2015 JCI Canada NatCon General Assembly Kit

Documents

Transcript of 2015 JCI Canada NatCon General Assembly Kit