2015 IRDR Briefing Texas Department of Information Resources Monday, October 26 th 2:00-3:00pm.

2015 IRDR Briefing

Texas Department of Information ResourcesMonday, October 26th 2:00-3:00pm

Grab Tab

Audio Pane Use Settings to

configure and test audio and other preferences.

• Click arrow to expand and collapse control panel

• Click hand icon to raise/lower hand

Control Panel

Question Pane Enter questions here.

Control panel options may vary slightly depending on webinar configuration.

Attendee ListSee attendees on one

tab, staff on another.

GoToWebinar® Attendee Controls

October 26th, 2015 Texas Department of Information Resources 2015 IRDR Webinar Briefing

2

Asking Questions

• Key questions into the Question pane at any time– IRDR questions will be read aloud and answered at

the next Q&A break– Some questions may be answered post-event– Summary of Q&A will be posted on IRDR site

October 26th, 20153

Texas Department of Information Resources 2015 IRDR Webinar Briefing

Welcome!

• Of the 121 registrations today – 102 agencies, 19 Institutions of

Higher Education (IHE)

• Recorded webinar and Q&A summary will be posted on IRDR webpage following the webinar.

• CPE Credit

October 26th, 20154


DIR Staff

October 26th, 20155

Deborah Hujar

Matt Kelly

EndiOllis

Director of Planning & Policy

IRDR Analyst

SSPTeam Lead


Poll #1

• Would you like to receive your agency’s 2013 IRDR?

October 26th, 20156


Agenda

• General Info– Q & A

• 2015 IRDR Content– Q & A

• Data Collection– Q & A

• Wrap up

October 26th, 20157


Higher Education Exemption

• Education Code, Section 51.406, exempts IHEs from the requirements of IRDR reporting, Government Code, Section 2054.097, which means they are no longer required to:

1. submit the results of their IRDR, or 2. develop IR Corrective Action Plans to address

non-compliance with state IR requirements.

October 26th, 20158


Background

• Government Code, Section 2054.0965 & 2054.097• The IRDR is a standardized survey that:

– Measures an agency’s progress against the State Strategic Plan (SSP)

– Confirms that the agency is in compliance with the state's IR-related statutes, rules, and standards

– Examines how each IR deployment has supported the agency's mission, goals, and objectives

• What does DIR do with the results?

October 26th, 20159


http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2054.htm



IRDR Goals

1. Make it more useful for agencies

2. Make it more useful for DIR and state leadership

3. Reduce reporting burden for agencies

October 26th, 201510


IT Planning and Reporting Framework



Poll #2

• What is the extent of your previous IRDR involvement?



What’s New?

• Part 4: Major Databases and Applications• Part 5: Optional Topic Evaluation • Data collection portal – Archer • Coming soon: Higher Ed Accessibility Survey



General Information

• IRDR Webpage• Instructions• Question Map• State Strategic Plan• Self-Reporting• Sensitive Data• Key Dates



http://dir.texas.gov/View-Resources/Pages/Content.aspx?id=29

Question Map Example



General Info

• State Strategic Plan– New Plan will be published Nov 1

• Changes to Part 3– Alignment towards technology initiatives– Progress toward 2014-2018 priorities

• Self reporting• Sensitive data



Key Dates

• Instructions Released – 10/06• Collection tool released – 10/20• Briefing webinar – 10/26• Submission deadline – 12/01• IR-CAP process Spring 2016



General Info - Q & A



Agenda




• Wrap up



Poll #3

• About how many people in your organization will have some involvement in the 2015 IRDR?



2015 IRDR Questions

• 274 total (including optional, logic, and comment questions)• 71 new questions• 2011: 336• 2013: 244• 2015: 206 required

– 2 Narrative Required– Not prepopulated


16%


IRDR Outline

• 2013– Part 1: Agency Environment (163)– Part 2: Compliance (56)– Part 3: State Strategic Plan (18)– Part 4: Major DB and Apps (6)

• 2015– Part 1: Agency Environment (170)– Part 2: Compliance (40)– Part 3: State Strategic Plan (27)– Part 4: Major DB and Apps (9)– Part 5: Maturity Evaluation (28)

October 26th, 2015 22Texas Department of Information Resources

2015 IRDR Webinar Briefing

Part 1 – Agency Environment

• Deleted “Social Media” section• Added “Data Management” section• Removed significant portion of “Shared Networks”• Added questions to “Contracting” – SB 20



Part 1 – Agency Environment



Part 2 – Compliance with State Standards

• This part feeds into IR-Corrective Action Plan process (spring)• Security (15q) (7q)• Accessibility (11q) (6q)

• New requirement:– 2.02.08 Each agency must comply with suggestions for agency cost savings

provisions as defined in 1 TAC 206.56 or 1 TAC 206.76. (1,500+ employees)

• Click to the left of question number to get the hyperlink.

• Unanswered questions assumed “not in compliance.”October 26th, 2015

25Texas Department of Information Resources

2015 IRDR Webinar Briefing

Part 2 – Compliance with State Standards



Part 3 – SSP Alignment

• Reliable & Secure Services – Security, Continuity of Operations, Connectivity

• Mature State IT Resources Management – IT Funding, IT Planning & Governance, IT Workforce

• Cost Effective & Collaborative Solutions – Legacy Modernization, Cloud Services, Shared Services

• Data Utility – Data Management & Governance, Open Data, Data Analytics

• Mobile & Digital Services – Mobile Applications, Digital Services, Internet of Things



Part 3 – SSP Alignment



Part 4 – Major DB and Apps

• Legacy Systems Study agencies exempted from completing Part 4 in 2013.

• Statute requires conducting inventory of major databases and applications for each IRDR.

• We will provide 2011 templates individually, which will be uploaded to the Archer portal with updates made.



Part 4 – Major DB and Apps



Part 5 – Optional Topic Evaluation



2015 IRDR Content – Q & A



Agenda




• Wrap up



Poll #4

• What are the benefits to your organization for completing the IRDR?



Data Collection - Archer

• Demonstration• Logging in• Navigating dashboard & workspace• Delegating • Editing and saving progress• Reviewing and submission• Hints & Support



Archer Login


URL: https://egrc.archer.rsa.com/Default.aspxInstance: 20224


https://egrc.archer.rsa.com/Default.aspx



Dashboard



Workspace



Workspace (cont.)



Delegating & Review



Saving Progress

• When in doubt, click Save and Continue often!• Click Save when done with the current screen• If you close the browser or click the , any unsaved changes are

lost• No warning is given if you navigate away from unsaved changes



Submitting



Helpful Hints & Support

• Use the instructions document for recording responses• Do not use your browser’s back button – press the x in the upper

right• Save often!• Click the icon to the left of the questions number for help text• Use IE for best results • Use password reset if you forget your log-in info• Email [email protected] for portal assistance• Email [email protected] for content questions



mailto:[email protected]


Data Collection – Q & A



Wrap up & Next Steps

• Submission Deadline Tuesday, December 1st, 2015.

• IR-Corrective Action Plan process begins Spring 2016.

• Data entry will freeze upon submission. Updates can be made by contacting [email protected].




Thank You

For additional information contact:[email protected]

512.463.0424

or visit our IRDR page on DIR’s website:www.dir.texas.gov


http://www.dir.texas.gov/

2015 IRDR Briefing Texas Department of Information Resources Monday, October 26 th 2:00-3:00pm.

Documents

Transcript of 2015 IRDR Briefing Texas Department of Information Resources Monday, October 26 th 2:00-3:00pm.