Day of Caring 2014Thursday, May 8 & Friday, May 9, 2014

Day of Caring 2014• Day of Caring is an event that supports United Way’s

mission to bring people together to improve lives and strengthen communities through volunteering

• A day when local businesses partner with nonprofit agencies to make a difference by completing volunteer projects

• A way for more volunteers to advance work in Education, Financial Stability and Health

Benefits of participating• Introduction to

volunteering• Connects companies to

community needs• Team building opportunity• Employees feel good about

making a difference

Partnership Responsibilities

• United Way– Recruit companies and volunteers– Planning, administration and evaluation of DOC– Training agencies, company coordinators and

volunteers– Provide best practices and other resources

Partnership Responsibilities• Agencies– Accurately represent and describe projects– Provide tools, materials necessary to complete

project when possible– Meet with company coordinator prior to DOC– Obtain liability and photo releases for volunteers– Report volunteer hours and outcomes– Provide safe environment

Partnership Responsibilities

• Company Coordinators and volunteers– Designate project leads– Register volunteers through Volunteer Now site– Meet with agency representative prior to event– Consistent communication to volunteers

Sign up to participate• Complete a online form (link will be emailed to you)

– Company name– Company Coordinator name, phone, email– Secondary contact– Availability:(9-12, 1-5, full day)– Date, May 8 or 9 ( select one day, available either day or participate in

both days)– Number of volunteers– Group interest: indoor, outdoor, painting, construction, yard work,

cleaning– Other project interests or skills available– Day of Caring sponsor ($500)– Sponsor materials for agency ($ amount cap)

Before the Day of Caring• Agencies submit projects or their wish list• United Way approves projects and enters

projects online• Send companies sneak peak of projects• Companies register for projects• UWECI will approve all company/agency

matches.

Sneak preview of all projects Painting Project, Indoor, Full Day• Agency: Area Substance Abuse Council - IA - Cedar Rapids • Project Name: Painting Project: Indoor, Full Day • Primary Address: 3601 16th Avenue SW Cedar Rapids, IA 52404 • Description: Help us paint our adult residential bedrooms! All you need to participate is basic

painting skills. We will provide all painting supplies, snacks, lunch, and water. If volunteers could bring extra painting stools or ladders, that would be very helpful.

• Participants Still Needed: 8• Date / Time: May 10, 2012 - 09:00 am to 05:00 pm Drywall Repair: Indoor, Morning, Construction• Agency: Boy Scouts Of America, Hawkeye Area Council • Project Name: Drywall Repair: Indoor, Morning, Construction • Primary Address: 660 32nd Ave. SW Cedar Rapids, IA 52404• Description: Replace a 3' X 8' section of drywall and insulation in our volunteer service area.

We'll provide lunch, water, and cleaning supplies. We'd like volunteers with experience hanging and finishing drywall on metal framing. Volunteers will need to provide one sheet of drywall, insulation, drywall tape, joint compound, drywall finishing tools, and gloves for handling insulation.

• Participants Still Needed: 2• Date/Time: May 10, 2012 - 09:00 am to 12:00 pm

Register your volunteers• Email with date registration will open and the link

to register.• Please register your entire group at once for a

project. If you have additional (or fewer) members after signing up, please notify the Agency.

• Please consider the opportunities that match the number of volunteers in your group first

• Small groups registering for larger project may prohibit larger groups from finding projects that will accommodate their size.

Click on the project

Read through the project informationClick on “Register”

Enter the number of volunteersClick save and continue

• Enter the name of your company• Enter your name and contact information in Participant !• DO NOT ADD any additional volunteers. We only need the name and contact information of the

Day of Caring project company coordinator. • Click “complete Registration” at the bottom when completed.

When the project is approved you will receive an email with the name of the agency contact

Once matched, connect with agency to plan details

Communication• You are the Day of Caring Connection to your

group– Informed– Interested– Invested

• You are responsible for staying current with the agency and the planning– Maintain communication with the agency

• Rain date or contingency plan (discuss with agency in advance)

Volunteer Comments• All details were not verified ahead of time by

company coordinators, so time was wasted finalizing details

• Make sure that the location details are clearly communicated prior to the event.

• Signing in and completing waivers took a while• Assignment was not clear until that day on how to

dress or if supplies were needed• Provide phone #’s of teammates to improve

communications

Volunteer T-shirts

• Sponsorship• Deadline to

submit sizes• Pick up date

Dates to Remember• Agency submit project form 3/10• Agency final project review 3/14-3/21• Company registration opens up 4/1-4/4• Companies register by end of April • Site visits by 5/1• Day of Caring 5/8 & 5/9• Volunteer survey complete by 5/12

Day of Caring• Share your companies stories• Additional questions or comments

• Company Contact – Jennifer Schulte(319) 398-5372 ext. 11, jschulte@uweci.org

• Agency Contact - Sue Driscoll(319) 398-5372 ext. 22, sdriscoll@uweci.org