2014 Australian Pain Society 34th Annual Scientific ...€¦ · 2014 Australian Pain Society | 34th...
Transcript of 2014 Australian Pain Society 34th Annual Scientific ...€¦ · 2014 Australian Pain Society | 34th...
2014 Australian Pain Society34th Annual Scientific Meeting
13 - 16 April 2014 | Hotel Grand Chancellor, Hobart
Holy Grail Quest for the
Personalised Pain Management:
Sponsorship Prospectus
Holy Grail Quest for the
Personalised Pain Management:
Sponsorship Prospectus
The 34th Australian Pain Society
Annual Scientific Meeting offers
an opportunity to highlight your
company’s involvement in pain
management through exposure
to a multidisciplinary group of
pain management professionals.
The conference is expected to attract over 500 delegates and sponsorship packages
can be tailored to suit your needs and marketing objectives.
Personalised Pain Management: Quest for the Holy Grail is the theme of this
meeting, to be held in Tasmania at the Hotel Grand Chancellor Hobart from
13 - 16 April 2014. International and local guest speakers will explore evolving
issues in pain management, with a view to optimising modern pain practice.
TOP I CS TO B E COVERED
� Issues in opioid use
� Genetics & epigenetics of pain
� The challenges of clinical trials for pain management
� Palliative Care
� Orofacial pain
� Rural practice
� Arthritis
� Endogenous pain processing
� The patient-partner
KEYNOTE S P EAKERS
Professor Jeffrey Mogil is currently the E.P. Taylor Professor of Pain Studies and theCanada Research Chair in the Genetics of Pain at McGill University in Montreal, Canada. He has authored over 170 journal articles and book chapters since 1992, and he has givenover 220 invited lectures in that same period. He currently serves as a Section Editor at thejournal Pain, and he chaired the Scientific Program Committee of the 13th World Congresson Pain held in 2010.
Dr Jane Ballantyne trained in Anaesthesia at John Radcliffe Hospital, Oxford, thenmoved to Massachusetts General Hospital, Harvard University, Boston in 1990. She was appointed Chief of the Division of Pain Medicine at MGH in 1999. Dr Ballantyne became University of Washington (UW) Medicine Professor of Education and Research in 2011. Herresearch focuses on development of opioid management tools utilising electronic outcomesassessment and rapid learning methodology. She edits several leading journals and is awidely published author.
Dr Andrew Moore graduated with a Doctor of Science from the University of Oxfordand has over 30 years experience in biomedical research. He is currently Director of Pain Research, Nuffield Dept of Anaesthetics, University of Oxford and Chairman of the International Association for the Study of Pain Systematic Review and Evidence special interest group. Dr Moore is founding editor of the evidence based journal - Bandolier andhas contributed 500+ scientific and clinical publications and 200 systematic reviews including 80 Cochrane reviews.
2014 Australian Pain Society | 34th Annual Scientific Meeting | 13 - 16 April 2014
2� Hobart from Mt Wellington | Image supplied by Tourism Tasmania and Garry MooreFront Cover: Hobart waterfront | Image supplied by Tourism Tasmania and Richard Eastwood
Holy Grail Quest for the
Personalised Pain Management:
Sponsorship Options
2014 Australian Pain Society | 34th Annual Scientific Meeting | 13 - 16 April 2014
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GOLD S I LVER BRONZE$35,000 $25,000 $15,000
VENUE S IGNAGE
Prominent acknowledgement in conference signage at registration desk
ADVERT I S I NG , R ECOGN IT ION & BRAND ING OPPORTUN IT I E S
Acknowledgement at Opening and Closing Sessions
Logo to appear in the ‘Thanks to Sponsors’ PowerPoint slide
Logo to appear on the Conference Handbook cover
Full page colour advertisement in Conference Handbook
Half page colour advertisement in Conference Handbook
Exhibition Booth (+ complimentary entitlements) 2 Booths 1 Booth 1 Booth
Exclusive choice of prime location booths (subject to availability at time of confirmation)
Acknowledgement and logo in all published Conference materials
Complimentary Satchel insert
WEBS I TE , MED IA & APP EXPOSURE
Company logo on Conference APP home page
Conference e-marketing to include Gold Sponsor logo
Company logo on Conference website and links to your website
OTHER ENT I T L EMENTS
Complimentary Exhibitor passes for entire Conference including the Welcome Reception 4 3 2
Complimentary Gala Dinner tickets 4 3 2
Discount on Supplementary Sponsorship (available on 1 option only) 50% 25% 15%Reduction Reduction Reduction
Database access to all consenting delegates
Holy Grail Quest for the
Personalised Pain Management:
Supplementary Sponsorship Options
2014 Australian Pain Society | 34th Annual Scientific Meeting | 13 - 16 April 2014
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Preferential opportunities are available to Gold, Silver & Bronze sponsors. Top up your sponsorship with the following
supplementary opportunities which offer additional benefits. The Conference Secretariat will be pleased to help you obtain
maximum exposure for your investment and can tailor a sponsorship package to suit your company’s needs.
Please contact the Secretariat for details and to discuss - see contact details on page 7
I NTERNAT IONAL S P EAKER | $15,000 APS2014 CONFERENCE APP$10,000
CONFER ENCE GALA D I NN ER | $10,000
Naming rights
� Nominate one International keynote speaker from the program
� Prominent acknowledgement of speaker sponsorship in all published conference materials and in conference ‘Thanks to Sponsors’ PowerPoint slide
� Acknowledgement of speaker sponsorship by conference convenor at opening and closing sessions
� Logo and acknowledgement on conference website
� Conference website to contain a link to your website
� 1 complimentary exhibition booth
� 2 complimentary exhibitor passes to the conference
� 2 complimentary satchel Inserts
The 2014 Conference Gala Dinner will be held on Tuesday 15 April 2014at The Museum of Old and New Art (MONA)
The conference dinner is an excellent opportunity to make a strong and lasting impression on all delegates
� Ten complimentary tickets to the Gala Dinner with the opportunity to reserve a corporate table and / or offer these seats to delegates
� Recognition as Conference Dinner Supporter (with logo) on all printed conference materials
� The opportunity for a company representative to give a 3 minute reply to the MC’s acknowledgement of support at the dinner
� Opportunity to provide corporate signage at point of entry and next to MC during announcements
� Logo and acknowledgement on conference website with a link to your website
� Logo printed on dinner tickets and table menus
1 opportunity
� Company logo at startup
� Company logo in watermark for schedule
� Your information is stored on the device so that attendees can watch / read it anytime - even while flying to the meeting, without being online
� Acknowledgement of App Sponsorship in all published conference material and in conference ‘Thanks to Sponsors’ slide
� Logo and acknowledgement on conference website
� 1 complimentary exhibition booth
� 2 complimentary Exhibitor Passes to conference
HMS The Lady Nelson | Image supplied by Tourism Tasmania & Kathryn Leahy �
The Welcome Reception will be held
at the Hotel Grand Chancellor on
Monday 14 April 2014
� Recognition as Welcome Reception
Sponsor (with logo) on all printed
conference materials, on website and
in conference ‘Thanks to
Sponsors’ PowerPoint slide
� Opportunity for your company
representative to give a 3 minute
reply to the MC’s acknowledgement
of sponsorship at the reception
� Opportunity to provide corporate
signage in the function area and
beside MC during announcements
� 5 complimentary tickets to the
Welcome Reception
The Internet Café will be situated within
the Exhibition Area
� Your company logo and Internet Café
Sponsorship acknowledgement
on the conference website, with a
link to your website
� Each computer’s browser home page
will feature your company website
� Sponsor may provide a free-standing
banner for display beside the Café
� Opportunity to place company
branded computer accessories such
as mouse pads, note pads, pens
and USBs within the Internet Café
The APS will hold several Pre-ConferenceWorkshops which are offered for sponsorship. This exclusive sponsorshipopportunity will reach a select group ofdelegates and make a lasting impression,before the main conference commences.
1. Acute Pain
2. Fundamentals of Pain
� Recognition as Pre Conference Workshop Sponsor (with logo) on all printed conference materials, on website and in conference ‘Thanks to Sponsors’ PowerPoint slide
� Workshop delegate list supplied
� Company banner displayed throughout workshop
� Company slide displayed regularly throughout workshop
� Acknowledgement of sponsorship bychairperson
� Use of your company’s branded pens & writing pads during the workshop
*Pre-conference workshop topics are yet tobe finalised. Please contact the ConferenceSecretariat to discuss this option.
Four 60-minute time slots are reservedin the program - two on Monday 14 Apriland two on Tuesday 15 April for Industryhosted Breakfast Sessions
Breakfast sponsorship enables you toprovide a speaker and put together theprogram of your choice. Room hire andstandard AV facilities are provided.Catering costs are additional and can bearranged through the Secretariat.
� Company banner displayed throughout the breakfast
� Company profile (150 words) included in the conference handbook
� Logo and acknowledgement on conference website with a link to your website
� Recognition as Breakfast Sponsor (with logo) on all printed conference materials, on website and in conference ‘Thanks to Sponsors’ PowerPoint slide
Your company logo printed on the Conference Satchel, which will be distributed to all delegates on arrival andwill remain highly visible throughoutthe conference
� Recognition as Satchel Sponsor (with logo) on all printed conference materials, on website and in conference ‘Thanks to Sponsors’ PowerPoint slide
� 2 complimentary Satchel inserts
Holy Grail Quest for the
Personalised Pain Management:
Supplementary Sponsorship Options continued
2014 Australian Pain Society | 34th Annual Scientific Meeting | 13 - 16 April 2014
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WELCOME R EC EPT ION$8,000
I NTERN ET CAFE | $8,000
PR E CON FER ENCE WORKSHOPS | $8,000ea
BREAKFAST S E S S IONS$8,000ea
CONFER ENCE SATCH E L$8,000
� Constitution Dock | Image supplied by Tourism Tasmania & Richard Eastwood
Naming rights
All paper and poster entries will be automatically entered for the award.Winners in each category will be announced and their awards presentedat the closing session on the last day ofthe Scientific Meeting. As Sponsor ofthese awards, the APS invites your company representative to join prizewinners on stage for a photograph,which will appear in the APS newsletter.
� Recognition as Award Sponsor (with logo) on all printed conference materials, on website and in conference ‘Thanks to Sponsors’ PowerPoint slide
� 1 complimentary Satchel insert
One Sponsorship opportunity
All delegates to the APS Conference will
receive a Conference Handbook
containing scientific program, speaker
abstracts, exhibition details and general
information on Melbourne. It will be the
delegates’ guide to the conference.
� Recognition as Handbook Sponsor
(with logo) on all printed conference
materials, on website and in
conference ‘Thanks to Sponsors’
PowerPoint slide
� Exclusive opportunity to include a
1-page colour advertisement on the
inside front cover and a company
profile (150 words) in the handbook
Naming rights
Topical Sessions will be held throughout
the conference. Topics are yet to be
confirmed:
� Recognition as Topical Session Sponsor
(with logo) on all printed conference
materials, on website and in
‘Thanks to Sponsors’ PowerPoint slide
� Delegate list supplied for the session
� Company banner displayed
throughout the session
� Company slide displayed regularly
throughout Session
� Acknowledgement of sponsorship by
chairperson
All delegates will receive a writing pad
and pen branded with your company
logo (pads & pens provided by Sponsor).
One item placed in each delegate’s satchel
Holy Grail Quest for the
Personalised Pain Management:
Supplementary Sponsorship Options continued
2014 Australian Pain Society | 34th Annual Scientific Meeting | 13 - 16 April 2014
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BEST PAPER & POSTERAWARDS | $5,000ea
PADS & P ENS | $3,000
SATCH E L I NS ERTS$800 per item
CONFER ENCE HANDBOOK$5,000
TOP I CA L S E S S IONS$5,000ea
Cancellation Policy for Sponsorship & Exhibition Booths
Prior to 15 October 2013a 75% refund will be granted
15 October 2013 - 15 January 2014a 50% refund will be granted
After 15 January 2014no refunds are available
� Salamanca Market | Image supplied by Tourism Tasmania & Hobart City Council
Holy Grail Quest for the
Personalised Pain Management:
Exhibit ion
Conference Venue
2014 Australian Pain Society | 34th Annual Scientific Meeting | 13 - 16 April 2014
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EXHIBITION BOOTH | $3,750 EXH I B I T ION F LOORP LAN
Sponsorship will be confirmed and companies will be allocated booths, on a first come basis once full payment is received. Prices are inclusive of GST.
� 3m x 3m booth
� 2 complimentary exhibitor passes including morning tea, lunch and afternoon tea
� 2 complimentary Welcome Receptiontickets
� Fee for additional trade representative:Early Bird: $500.00 ppStandard: $600.00 pp
Booths are 3m x 3m with 2.4m high whiteoctaboard walls and include a fasciaboard with your company name (up to25 characters), 2 x 150w spotlights, and a4 amp powerboard (4 outlets). Pleasenote: Walls are NOT velcro compatible.
The Australian Pain Society 2014 Annual
Scientific Meeting will be held in
Hobart, at the Hotel Grand Chancellor
which offers a stunning waterfront view
of historic Hobart Harbour.
The conference venue is conveniently
located 15km from Hobart airport (allow
20 minutes by taxi) and just minutes
walk from a range of accommodation
options, the city centre, and popular
attractions including Salamanca Place
and Battery Point.
The Industry Exhibition will be held in the
Federation Ballroom at the Hotel Grand
Chancellor. This area will be the central
hub for the ASM with all catering taking
place within the exhibition.
To book and secure your exhibitionspace/s, please complete the bookingform following and contact:
DC Conferences Pty LtdPO Box 637, North Sydney 2059 P 61 2 9954 4400F 61 2 9954 0666E [email protected]/aps2014� Hotel Grand Chancellor Hobart
Image supplied by Tourism Tasmania & Hotel Grand Chancellor
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25 26
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29 30
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37 3839 40
9 107 8
33 34
35 36
123
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5
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171615
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1211
Concert Hall Auditorium
Entry to Exhibition from Mezzanine Foyer
Federation Ballroom
Registration Desk
To GrandBallroom
Evans Street
Davey Street
Internet Cafe
Hotel GrandChancellor
MezzanineLevel
IndustryExhibition
FederationBallroom
THE CONTRACT
1. The term ‘Organiser’ refers to DC Conferences
acting as agent for the Australian Pain Society.
2. The term ‘Exhibitor’ and ‘Sponsor’ include any
person, firm, company or corporation and its
employees and agents identified in the Booking
Form or other written request for Exhibition
Space or Sponsorship.
3. A “Contract” is formed between the Organiser
and Exhibitor and/or Sponsor when the
Organiser accepts the signed application form
and receives a deposit.
4. The Organiser reserves the right in unforeseen
circumstances to amend or alter the exact site
of the location of the stand.
5. The Organiser reserves the right the change
the exhibition floor layout if necessary.
6. The Organiser may refuse without limitation
to permit activity within the exhibition or may
require cessation of particular activities at
their discretion.
7. The Organiser reserves the right to specify
heights of walls and coverings for display areas.
8. The Organiser may determine the hours during
which the Exhibitor will have access to the
exhibition venue for the purpose of setting up
and dismantling.
9. The Organiser will specify conditions relating
to the movement of goods and displays, prior,
during and after the exhibition.
10. The Organiser will accept no liability for loss or
damage of equipment displayed or used by the
exhibitor.
11. The Organiser and the Organising Committee
reserve the right to change any part of
the prospectus.
OBLIGATIONS AND RIGHTS
OF THE EXHIBITOR
12. The Exhibitor must ensure that all accounts
are finalised and paid by the start date of the
exhibition.
13. The Exhibitor must use allocated space only for
the display and promotion of goods and/or
services within the scope of the exhibition.
14. The Exhibitor must comply with all directions
/ requests issued by the Organiser including
those outlined in the Exhibitor Manual.
15. The Exhibitor will submit plans and visuals of
custom designed exhibits to the Organiser for
approval prior to commencement of the
exhibition.
16. The Exhibitor acknowledges that the Organiser
will not be able to provide assistance in tracking
lost deliveries.
17. The Exhibitor agrees that the Organiser will not
be liable for any goods rejected by the venue or
lost or damaged prior to thedelivery date
specified or on return.
18. It is the responsibility of the Exhibitor to
ensure that the space hired for their exhibition
complies with their company policy or codes of
conduct.
STORAGE OF GOODS
19. Instructions regarding storage will be outlined
in the Exhibitor Manual distributed
prior to the exhibition.
STAND SERVICES & CONSTRUCTION
20. Official contractors will be appointed by the
Organiser to undertake stand construction
plus supply furniture and IT equipment. All
non-official contractors wishing to enter the
exhibition are required to provide current
Certificates of Currency for Insurance, Public
Liability and OH&S. Access will be denied
without such documentation.
INSURANCE & LIABILITY
21. All Exhibitors must have Public Liability
Insurance for the period of the exhibition and
must be able to produce this documentation
immediately at the request of the Organiser.
22. Exhibitors must insure, indemnify and hold the
Organiser harmless in respect of all damages,
injuries, costs, claims, demands, expenses and
interest for which the Organiser may become
liable.
23. The Organiser, the venue, the Organising
Committee cannot accept liability for any
loss or damage to property sustained or
occasioned from any cause whatsoever.
PAYMENT & CANCELLATION
24. To confirm a booking a minimum payment of
50% of total monies must be received
with the booking form.
25. Cancellation must be advised in writing.
26. No exhibitor shall occupy allocation space until
all monies owing to the Organiser by the
Exhibitor are paid in full.
27. The Exhibitor or Sponsor accepts that a
cancellation fee of:
25% of the total contracted cost will be
retained by the organiser if cancellation occurs
prior to 15 October 2013.
50% of the total contracted cost will be
retained by the organiser if cancellation occurs
within the period 15 October 2013 -
15 January 2014.
100% of the total contracted cost will be
retained by the organiser if cancellation occurs
after 15 January 2014.
Holy Grail Quest for the
Personalised Pain Management:
Terms and Condit ions
2014 Australian Pain Society | 34th Annual Scientific Meeting | 13 - 16 April 2014
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Holy Grail Quest for the
Personalised Pain Management:
Sponsor / Exhibitor Booking Form
2014 Australian Pain Society | 34th Annual Scientific Meeting | 13 - 16 April 2014
T A X I N V O I C E ABN 15 008 629 141
Please return Booking Form with payment to the APS Secretariat: DC Conferences Pty Ltd | PO Box 637, North Sydney 2059
P 612 9954 4400 | F 612 9954 0666 | E [email protected] | W www.dcconferences.com.au/aps2014
CANCELLATION POLICY FOR SPONSORSHIP & EXHIBITION BOOTHS: Prior to 15 October 2013 a 75% refund will be granted.
From 15 October 2013 - 15 January 2014 a 50% refund will be granted. After 15 January 2014 no refunds are available.
Exhibitor/Sponsor Information
Contact Name: Title: First Name: Family Name:
Company Name:
Department:
Address:
Suburb: State:
Country: Postcade:
Phone:
Mobile:
Email:
A. Sponsorship Options
Please indicate your selection
� Gold Sponsor $35,000� Silver Sponsor $25,000
� Bronze Sponsor $15,000
B. Supplementary Sponsorship Options
� International Speaker (Naming Rights) $15,000
� Conference Gala Dinner $10,000
� APS2014 Conference App $10,000
� Welcome Reception $8,000
� Pre-Conference Workshops $8,000 ea
� Breakfast Sessions (4 available) $8,000 ea
� Conference Satchel $8,000
� Internet Café $8,000
� Conference Handbook (1 Only) $5,000
� Topical Sessions (Naming Rights) $5,000 ea
� Best Paper & Best Poster Awards (Naming Rights) $5,000
� Pads & Pens $3,000
� Satchel Inserts $800 ea
+3% surcharge
C. Exhibition Booth/s $3,750 ea
Please refer to the Exhibition Floorplan on Page 6 and indicate your preferred
exhibition space/s.
1st Choice: Booth No.
2nd Choice: Booth No.
3rd Choice: Booth No.
Please list below any companies you do not wish to be near. The Secretariat reserves the right to assign space(s) other than the choice requested.
We will be organising a custom built stand: � YES � NO
Custom Builder Contact Details
Name:
Phone:
Email:
Companies will be allocated booths on a first come basis once fullpayment is received. Sign and return with payment.
/ /
SIGNATURE OF AUTHORISED EXHIBITOR AGENT: DATE
Payment Summary All costs are inclusive of GST
A. Sponsorship Options Total $
B. Supplementary Sponsorship Options Total $
C. Exhibition Booth(s) Total $
GRAND TOTAL $
Payment Method Select one A minimum payment of 50% of total monies must be received with this form to confirm booking
1. Credit Card � MASTERCARD � VISA � AMEX
EXPIRY DATE : -- /-- CVC Card Verification Code: ---
---- ---- ---- ----
NAME AS ON CARD:
AUTHORISING SIGNATURE:
or 2. � Please send me an invoice
�
Card No. (3 digit number located on back of card)