2014-2015 Title I, A Application Assistance

June 26, 2014

Getting Started

Direct link to grant: https://dc.doe.state.in.us/titlei/login.aspx

Click “here” and you will be taken to another page to complete some basic information.

Getting Started

• A link to the grant can be found on the Title I homepage: http://www.doe.in.gov/titlei

• Direct link to the grant: https://dc.doe.state.in.us/titlei/login.aspx

Who is my Title I, A Grant Specialist?

You can find the name of your Title I, A grant specialist here.

Welcome Page

Addition of Title I Due Dates

District Information Page

Question #6 NEW

Question #5 NEW

Consultation Form Link

Districts may claim an Indirect Cost on Title I funds

Application Summary

Application Summary

• Shows your current allocation• Will show Transferred and carryover funds

(i.e., Unrequested, Unexpended, and Unsent)• Minimum to expend is at least 85% of new

funds plus 100% of carryover funds• Approval letter will be accessible on this page• “Attachment” and “Messages” tabs are used

for additional notes or documentation

District Wide Set-Asides

District Wide Set-Asides

• Choice-Related Transportation or District Selected Supplemental Education Services are no longer required under Indiana’s ESEA Flexibility Waiver

• Parent Involvement is a mandatory reservation if new allocation exceeds $500,000

• If funds are reserved for district activities, a non-public equitable share may be generated (i.e, Choice, SES, Parent Involvement, Professional Development, Incentives, or extended time programs

District Administrative ExpensesAny staff position that will provide administration or supervision to all Title I-served schools should be included here.

District Administrative Expenses

Complete budget as appropriate.

Explain Supplies and other expenses.

District Wide Instructional Programs

• Complete pages, as applicable, for Preschool, Extended Day Kindergarten, Before/After School, Intercession, Summer School, or Other

• “Program Staffing” and “Budget” tabs must be completed

• Link to Early Learning Website included for preschool/kindergarten guidance

Eligible School Summary

Eligible School Summary

• Ranking and serving assures that schools are served in order of need

• Rules of ranking and serving are technical and complex

• Poverty data is based on reported Free/Reduced lunch data from October RT report

• Green arrows can be used to move schools up or down (for example, if using Grade Span Grouping)

Eligible School Summary

• All public schools will appear in order of poverty, highest to lowest

• Data for nonpublic school students will have to be entered manually

Eligible School Summary

• A method to qualify must be identified using drop down box of options

• Funds reserved for parental involvement can be added to school allocation, but are not calculated as part of PPE

• Funds can be allocated by entering PPE OR PPE can be calculated by school allocation

• Once a school allocation will unlock the next set of application pages

Public School Information

Public School Information

• Provide quick school data, such as content area and grades served, and TAS or SWP model

• Schools planning for schoolwide status must first submit documentation to the State that the school has a schoolwide plan that includes the required schoolwide components

• Schools must follow SWP approval process before the school can operate schoolwide programs

Public School Information

• “School Programs” is the first tab; a brief narrative is required

• “Extended Programs” provides a snapshot of service and duration

• “Program Staffing” provides information on Title-funded staff

• “Budget” should include school’s allocation plus any parental involvement funds added from off the top reservation

Non-Public School Distribution

Non-Public School Distribution

Non-Public School Distribution

• This page will help organize available funding for eligible non-public students

• First, determine what option of funding will be used

• Next, identify what amounts of funding are available – Instruction, Parental Involvement, and Professional

Development will be generated for funds the district reserves off the top for such activities

Non-Public School Programs

Non-Public School Programs

Non-Public School Information

• Funds generated from “off the top” reservations may be split among more than one participating school

• Consultation forms must be submitted for all schools identified within district, even if services are declined

• Consultation may be required for schools outside district if students are attending

Neglected Institutions

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Neglected Institutions

Neglected Institutions

• Only districts with Neglected allocations should complete this section of the grant.

• A Neglected amount will appear on your allocation letter and should be added to the District Information page, question 8.

• Complete ALL tabs and submit a signed consultation form for each Neglected Institution served.

Loan Cancellation Page

Each district’s Loan Cancellation page will have all public schools listed. Non-public schools from the district’s attendance area should be added, if applicable.

Loan Cancellation Page

• IDOE collects and reports this information to USED annually

• Information is used for loan forgiveness, or cancellation, for teachers who work in high poverty, Title I schools

• Information will pre-populate for public schools; the district must add any non-public school information

EDK Compliance Check

Complete this page ONLY if your district utilizes Title I funds for extended-day kindergarten.

Delete schools that do not utilize Title I funds for extended-day kindergarten.

EDK Compliance

• IDOE compiles this data for reports on the use of federal funds to support extended-day kindergarten (EDK) programs.

• Schools that do not utilize Title I funding for EDK can be deleted from this page.

Total Program Budget

Total Program Budget

• The Total Program Budget is an aggregate of ALL budgets in the application (i.e., districtwide administrative, districtwide “off-the-top”, public schools, non-public schools, and neglected).

• No changes can be made on the Total Program Budget page. Changes can be made on the individual budget pages.

• Districts may have included an indirect cost rate (on District Information page), which will be calculated here. Districts must first apply to the IDOE for a Restricted Indirect Cost Rate.

• At least 85% of new funds must be budgeted for approval.

Approval Process

• Districts will complete and submit the 2014-2015 Title I Application

• Title I - Grants Management Specialists review grants in the order that they are received and will contact the Program Administrator with questions or concerns– Be concise and specific with information and budgets– Questions and requests by the specialist to make changes

help clarify your intentions and support compliance

Approval Process

• After “Specialist Review”, the specialist moves the application to “Data Validation”– Information reviewed, collected and reported to USDE

regarding qualifying schools, program models• “Director Approval” is the last IDOE step

– A second review further ensures clear intentions and compliance

• “Pending LEA Signature” is the notification to the district that the grant is ready for the Superintendent’s signature

• “Final Approval” will complete the application process and generate the official approval letter

Resources

• IDOE Title I Website: http://www.doe.in.gov/titlei

• IDOE – Title I community on Learning Connection:https://learningconnection.doe.in.gov

• Title I Application Center:https://dc.doe.state.in.us/titlei/login.aspx

Questions?

• Please submit questions to your assigned Title I - Grants Management Specialist. If you are unsure of who the specialist assigned to support your LEA is, send your questions via email to Linda Cummins, Title I - Grants Management Support Specialist, and she will forward them to the appropriate specialist.

• cummins@doe.in.gov

Title I - Grants Management Team

• Katie Dillon - kdillon@doe.in.gov• Liz Harmon - lharmon@doe.in.gov• Brenda Martz - bmartz@doe.in.gov• Lenee’ Reedus - lreedus@doe.in.gov