2014-2015 Ongoing Monitoring Plans and Program Calendar · Board Meeting: Approves/disapproves...

Program Planning Calendar- Revised: August 13, 2014 Revised PC approval Board approval

2014-2015 Ongoing Monitoring Plans and Program Calendar

Head Start Directors’

Planning Pyramid


AUGUST EDUCATION

Create Children’s Files 1304.51(g) Education Staff

Speed Dial 4 – Administer and Enter into ChildPlus 1304.20 (b)(1) Education Staff

ASQ-SE – Parents Complete - Enter into ChildPlus Education Staff

Plan and Conduct Open House; Review Parent Handbook 1304.40(d)(e)(f)(g)(h) & (i); Bus and Pedestrian Safety 1310.21; and Peer Sharing Relationships 1304.52(k)(1)

Education Staff

Establish Peer Sharing Relationships 1304.52 (k)(1) Education Manager

Conduct Teaching Staff Orientation Education Manager

FAMILY ADVOCATE

Children’s Nutritional Needs – teaching staff & Health/Safety manager notified 1304.23(a)(2) Family Advocate Staff

Enrollment Waiting List- Review and Complete Enrollment Process Family Advocate Manager and Family Advocates

Immunization records scanned into ChildPlus 1304.51(g) Proof of Birth and any custody documents scanned into ChildPlus (Licensing)

Family Advocate Staff

Family emergency Information Complete-in ChildPlus and copies of Registration/Emergency forms to teaching staff 1304.20(a)(1)(i); 1304.20(a)(1)(ii)(C); 1304.20(e)(4); 1304.40(f)(2)(i), & (ii)

Family Advocate Staff

Home Visits-Schedule 1304.40(i) Family Advocate Staff

Open House – Elect/recruit PC Members (Parents and Community Representatives) Elect/recruit Parent HAC members 1304.40(a) 1304.40(b) ( 1304.5(b)(4);

Family Advocate Staff & Education Staff

ChildPlus accepted lists and Enrollment, Income Verification 1305.4 - Review Family Advocate Manager

Start Setting Up Children’s Files and Notebooks Family Advocate Manager

HEALTH AND SAFETY

Center Inspections-Conduct Health & Safety Manager

Review Emergency Preparedness Plans Health & Safety Manager

Notify Public School Transportation Staff of First Day of Transportation Health & Safety Manager

Children’s Imm. Records-Review in ChildPlus (Prior to first day of school)1304.20(a)(1)(ii) 15-30-150 Health & Safety Manager and Family Advocates

CPR, 1st Aid, MAT and Safety Classes-Coordinate and Conduct Health & Safety Manager

Playground Safety and Classroom Inspection Checklist-Collect and Log Teaching Staff (by month end)

USDA Agreement and Food Services Contract-Renew Operations Coordinator

USDA Training for All Staff-Coordinate Operations Coordinator

VEC Agreement-Submit Health & Safety Manager

POLICY COUNCIL AND GOVERNING BOARD

Policy Council: POPS Elect Policy Council Members FAM, HS Director and P.C.

Board Meeting Board and HS Director

ADMINISTRATION

All Staff Orientation Meeting HS Management Team

PIR 1304.51 (h)(2)- Submit HS Management Team


A U G U S T Monday Tuesday Wednesday Thursday Friday

1

4 Health & Safety Mgr. Returns

5

6 7 8

Time Sheet Due 11

12

13

14

15

18

Teaching Staff Returns

19

20

21

22

Time Sheet Due 25

Nutrition Staff Returns

26

All Staff Meeting

27 CPR & First Aid Trainings

28

MAT Training

29

Classroom Open House

(All Classrooms)

Center Team Meeting ED:Early Dismissal HOL: Holiday TWD: Teacher Workday UDO: Unpaid Day Off


S E P T E M B E R EDUCATION

Complete Assessments and Enter into Child Plus (Dial 4 & ASQ-SE) 1304.20 (b)(1) Education Staff

Complete Al’s Pals Screenings 1304.20(a)(1)(i) Education Staff

Enter Disability Information into ChildPlus Education Staff

Begin PALS & TSG Assessments 1304.20(a)(1)(i) Education Staff

Portfolio: Add Self-Portrait, Art, Journal/Writing, Name Writing Education Staff

Conduct Classroom Observations 1304.3(a)(5) Education Manager

FAMILY ADVOCATE

Complete Child’s Files Family Advocate Staff

Family Partnership Agreements 1304.40-Begin Family Advocate Staff

Health History and Physicals in CP as an attachment within 30 days start of school Family Advocate Staff

Nutrition form and Consent to Exchange forms in ChildPlus as an attachment Family Advocate Staff

Enrollment and Waiting List-Replace Dropped Children and Assure 100% Enrollment Family Advocate Manager

HEALTH AND SAFETY

File Reviews-Begin (information in ChildPlus) Health & Safety Manager

School Inspection 1304.53 15-30-340 Health & Safety Manager

Inspect First Aid Kits 1304.22(f) 15-30-600 Health & Safety Manager

MAT and Special Food Needs Forms-Collect and Distribute as Needed Health & Safety Manager

Mental Health Observations-Schedule 1st (for October’s Observation) and send parent letter to teachers 1304.20(a)(1)(ii); 1304.24(2)

Health & Safety Manager

Playground Equipment-Collect (from Teachers)/Record Data Health & Safety Manager

Nutrition Curriculum 1304.21(c)(1)(iii)-Oversee Health & Education Manager

Playground Safety and Classroom Inspection Checklist-Collect (from Teachers) and Log Teaching Staff (by month end)

Hearing &Vision Screenings-Conduct Health & Safety Manager and Teaching Staff


No Scheduled Policy Council Meeting FAM, Director, and P.C.

Skyline CAP Board Meeting Board and HS Director

ADMINISTRATION

Community Assessment FAM, HS Director and Operations Manager

Program Annual Report-Develop HS Director and Operations Coordinator

Collect Monthly Reports from Head Start Management Team HS Director and Managers

Monthly Reports-Compile 1304.51(e) 1304.51(i)(2) HS Director and Managers


S E P T E M B E R Monday Tuesday Wednesday Thursday Friday 1 HOL: All Centers and Offices

Closed

2

FIRST DAY

3 4 5

Time Sheet Due

8

9 10 11 12

15

CTM: Greene

16 17

CTM: Shen.

18

CTM: Warren

19

Time Sheet Due

22

CTM: Madison

23 24

CTM: Rapp.

25

CTM: Page

26

ED: Page

29

UDO: Warren

30



OCTOBER EDUCATION

Complete Assessments (TSG & PALS) Education Staff

Begin Peer Sharing Education Staff

Portfolio: Add Book Report, Art Education Staff

Conduct Classroom Observations Education Manager

Review Speed Dial-4 Child Outcomes Data 1304.21(a)(1)(i) Education Manager

FAMILY ADVOCATE

HAC Members and PC Members on Bulletin Board 1350(d)(2)(i) Family Advocate Staff

Physical (30 days), Dental (90 days) Complete Entering of Data into ChildPlus Family Advocate Staff

Height and Weight Screenings (1 of 3)-Conduct and Enter Data into ChildPlus 1304.23 (a)(1) Family Advocate Staff

USDA/CACFP Monitoring Report (1 of 3) – Conduct and Submit to Operations Coordinator Family Advocate Staff

End of Month Enrollment Reporting (Due Oct. 7)-(HSES) ACF-PI-HS-08-06 Family Advocate Manager

HEALTH AND SAFETY

CNI’s, Height & Weight Logs (1 of 3) - Collect and Complete BMI% Reports Health& Safety Manager

Building Inspection 1304.53 Health & Safety Manager

Bus Ride Along Observations-Complete 1310.17 (f)(1) & (2) Health & Safety Manager

Hearing and Vision Screenings-Conduct (45 days) 1304.20(b)(1) Health & Safety Manager

Mental Health Observation Report-Process (1 of 3) Health & Safety Manager

Physicals-Assure Received Within 30 days of Enrollment 1304.20(a)(1)(ii) 15-30-160 Health & Safety Manager

Transportation Checklist- Collect Health & Safety Manager

Health & Safety File Reviews-Conduct Health & Safety Manager and FAs



Policy Council Meeting: Last month of service for outgoing PC/seating of new PC 1304.50(a)(3); New PC Member Orientation training 1304.50 Select PC Community Partner Representatives 1304.50(b)(4); Establish meeting schedule for school year; Approves/ disapproves Work Plan 1304.50(d)(10(iii); Send: Annual Report, PIR, PC and POPS Policy and Procedures, Philosophy/Mission/Vision Statement, Organizational Chart, Program Personnel Policies, Community Assessment 1305.3 for approval.

FAM, Director, and P.C.

Board Meeting: Approves/disapproves planning team work plan & PC & POPS Policy and Procedures, Program Personnel Policies ; Send: Annual Report, PIR, Philosophy/Mission/Vision Statement, Organizational Chart, and Community Assessment

Board and HS Director

ADMINISTRATION

Start Refunding Grant (T/TA and CQI plans) HS Director and Operations Coordinator

Collect Monthly Reports from Head Start Management Team Director and HS Management Team Service Area, Fiscal, HSFIS, and Director’s Monthly Reports t 1304.51(e) 1304.51(i)(2) Finance/HS/HR Director and Managers

Semi-Annual SF425-Send Report to Feds Finance Director


O C T O B E R

POPS Event (topic: Finances, Weatherization and Winter Safety) 1304.5(b)(4)

Monday Tuesday Wednesday Thursday Friday 1

2 3

Time Sheet Due

6

CTM: Madison

7 8

CTM: Rapp.

9

CTM: Page

10

13 HOL: Warren

HOL/In Session-Double Pay: Greene Madison Page Shen.

CTM: Greene

HOL/In Session-Double Pay/

TWD: Rapp

14 15

CTM: Shen.

16

ED: Page

CTM: Warren

17

UDO: Page

Time Sheet Due

20

21

22

23 24

27 28

POPS Event: Madison Page Rapp.

29

30

POPS Event: Greene Shen. Warren

31

Time Sheet Due



NOVEMBER EDUCATION

Conduct Parent/Teacher Conferences 1304.40(e)(5) & 1304.51(c) Education Staff

Portfolio: Add Journal/Writing, Name Writing, Print & Book Checklist, Letter ID Checklist, Phonological Awareness

Education Staff


Review TSG Child Outcomes Data 1304.21(a)(1)(i) Education Manager

FAMILY ADVOCATE

PC Minutes on Bulletin Board-Post 1350(d)(2)(i) Family Advocate Staff

Screening Summary Letter-Send to Parents 1304.20(c)(1) Family Advocate Staff

End of Month Enrollment Reporting (Due Nov. 7)-(HSES) ACF-PI-HS-08-06 Family Advocate Manager

FA Files (Start Up Tracker): Enrollment, Income Verification, FPA-Review 1305.4 Family Advocate Manager

Initial Family Partnership Agreement (FPA) Goal Sheet-Complete 1304.40 (fall) Family Advocate Manager and Family Advocates

HEALTH AND SAFETY

90 Day Screenings-Complete 1304.20(a)(1) & 1304.20(a)(1)(ii) Health & Safety Manager

Building Inspection 1304.53 Health & Safety Manager

Health & Safety File Reviews (check for summary sheets to parents)-Conduct Health & Safety Manager



Policy Council Meeting:

Approve Grant Proposal: T/TA Plan, CQI Plan, and Budget

FAM, HS Director and P.C.

Board Meeting

Approve Grant Proposal: T/TA Plan, CQI Plan, and Budget


ADMINISTRATION

Refunding Application-Complete Finance Director, HS Director, HR Director and Managers

Service Area, Fiscal, HSFIS, and Director’s Monthly Reports 1304.51(e) 1304.51(i)(2) Finance Director, HS Director, HR Director and Managers

Collect Monthly Reports from Head Start Management Team HS Director and Managers


N O V E M B E R POPS Event (topic: Nutrition-Demo Foods, Friends and Mighty Moves 1304.5(b)(4)

Monday Tuesday Wednesday Thursday Friday

3

UDO: Greene Shen.

CTM: Madison

4 UDO: Greene Page Shen. Warren

5

CTM: Rapp.

6

CTM: Page

7

10

CTM: Greene

11

HOL/In Ssession-Double Pay: Greene Madison Page Rapp. Shen. Warren

12

CTM: Shen.

13

CTM: Warren

14

Time Sheet Due

17 18

19 20 21

24

POPS Event: Madison Page Rapp

25

POPS Event: Greene Shen. Warren

Time Sheet Due

26

UDO: Greene Page Rapp. Warren

ED: Madison Shen.

27

HOL: All Centers and Offices Closed

28




DECEMBER EDUCATION

Begin Assessments (TSG & PALS) Education Staff

Portfolio: Add Art, Book Report Education Staff

CHILD AND FAMILY

Dentals received and in ChildPlus within 90 days of child’s enrollment Family Advocate Staff

End of Month Enrollment Reporting (Due Dec.. 7)-(HSES) ACF-PI-HS-08-06 Family Advocate Manager

HEALTH AND SAFETY

First Aid Kits-Inspect 1304.22(f) 15-30-600 Health & Safety Manager

Health Advisory Committee Meeting-Conduct (or at least have scheduled) (1 of 2) 1304.41 (a)(4) Health & Safety Manager

Mental Health Observations-Schedule 2nd (for January’s Observation) and send parent letter to teachers 1304.20(a)(1)(ii); 1304.24(2)




No Scheduled Policy Council meeting FAM, HS Director, and P.C.

No Scheduled Board meeting Board and HS Director

ADMINISTRATION

Continuation Grant-Submit Board, HS Director, and P.C.

All Staff Meeting Management Team

Self-Assessment Training 1304.519i)(1) Management Team


Collect Monthly Reports from Management Team HS Director and Management Team

Administrative Costs Reports 1301.32(b) Finance Director


D E C E M B E R POPS Event (topic: Literacy-Reading with special guest) 1304.5(b)(4)


CTM: Madison

Time Sheet Due

2

3

CTM: Rapp.

4

CTM: Page

5

8

CTM: Greene

9 10

CTM: Shen.

11

CTM: Warren

12

Time Sheet Due

15

16

POPS Event: Madison Rapp. Page

17 18

POPS Event: Greene Shen Warren

19

All Staff Meeting: All Centers and Offices Closed

Time Sheet Due

22


23


ED: Shen.

24

UDO: Greene Madison Page Rapp. Shen Warren

25


26


29


30


31




JANUARY EDUCATION


Portfolio: Add Self Portrait, Name Writing Education Staff


FAMILY ADVOCATE

PC Minutes-Post on Bulletin Board 1350(d)(2)(i) Family Advocate Staff

2 of 3 Height and Weight Checks-Enter into ChildPlus (by Jan. 31) 1304.23 (a)(1) Family Advocate Staff

Screening Summary Letter-Send to Parents 1304.20(c)(1) & (2) Family Advocate Staff


End of Month Enrollment Reporting (Due Jan.7)-(HSES) ACF-PI-HS-08-06 Family Advocate Manager

HEALTH AND SAFETY

Mental Health Observation Report (2 of 3)-Process Health & Safety Manager

Playground Equipment-Collect Report Health & Safety Manager

School Inspection 1304.53 15-30-340 Health & Safety Manager

Transportation Checklist-Collect Health & Safety Manager



Policy Council Meeting:

Approve: Enrollment Selection Policy/Procedure, Enrollment Selection Process (including selection from), Transition Policy/Procedure and Recruitment Policy/Procedure

FAM, Director and P.C.

Board Meeting:

Review: Enrollment Selection Policy/Procedure, Enrollment Selection Process (including selection from), Transition Policy/Procedure and Recruitment Policy/Procedure


ADMINISTRATION


Parent Activity Fund to PC and CHS Board- Prepare Copies 1304.51(h) HS Director



J A N U A R Y POPS Event-Conduct (topic: Early Childhood Development//Student Development Demo) 1304.5(b)(4)ED?


UDO: Greene Madison

Page Rapp. Shen Warren

2


5 CTM: Madison

TWD: Rapp.

6 7

CTM: Rapp.

8

CTM: Page

9

Time Sheet Due

12

CTM: Greene

13 14

CTM: Shen.

15

CTM: Warren

16

HOL/In Session-Double Pay: Greene Page Rapp.

Shen. Warren

HOL/In Session-Double Pay: ED: Madison

19

HOL/In Session-Double Pay/TWD: Greene Page

HOL: Madison Rapp. Warren Shen.

20

TWD: Madison

21 22 23

UDO: Warren

Time Sheet Due

26 UDO: Shen.

TWD: Warren

27 TWD: Shen.

POPS Event: Madison

Page Rapp.

28 29


30



FEBRUARY EDUCATION

Conduct Parent/Teacher Conferences Education Staff

Portfolio: Add Art, Journal/Writing, Book Report, Print & Book Checklist, Letter ID Checklist, Phonological Awareness

Education Staff

TSG Assessments-Conduct Education Staff


Child Outcomes – Complete Report 1304.21(a)(1)(i) Education Manager

FAMILY ADVOCATE


FPA Goal Sheet with Mid-Year (winter) Scores-Complete 1304.40 (2 of 3) Family Advocates submit to FA Manager

End of Month Enrollment Reporting (Due Feb.. 7)-(HSES) ACF-PI-HS-08-06 Family Advocate Manager

HEALTH AND SAFETY Mental Health Observations-Schedule 3rd (for late March/early April observation) and send parent letter to teachers 1304.20(a)(1)(ii); 1304.24(2)




Policy Council Meeting FAM, HS Director, and P.C.


ADMINISTRATION


Service Plans- Review and Update Management Team

Madison PSSF/DSS Funding Application- Submit (by the 15th) HS Director


F E B R U A R Y POPS Event (topic: Dental Health/tooth fairy) 1304.5(b)(4)


CTM: Greene

3 4

CTM: Shen.

5

CTM: Warren

6

Time Sheet Due

9

CTM: Madison

10 11

CTM: Rapp.

12

CTM: Page

13

UDO: Greene

16

HOL: Greene Madison Rapp. Shen. Page

HOL/In Session-Double Pay: Warren

17

UDO: Greene

18

19 20

Time Sheet Due

23 24


25 26

. POPS Event: Greene

Shen Warren

27



MARCH EDUCATION

Begin Assessments (TSG & PALS) Education Staff

Portfolio: Add Name Writing, Art Education Staff


FAMILY ADVOCATE

Physicals for Kindergarten Transition-Compile Original 1304.41(c)(1)(i) Family Advocate Staff

Post PC Minutes-Post on Bulletin Board 1350(d)(2)(i) Family Advocate Staff

Recruitment Flyers-Send to Community Partners 1305.5 Family Advocate Staff

Returning Students-Follow-up with Families Family Advocate Staff

CNI’s, Height & Weight Logs (3 of 3)-Collect and Complete BMI% Reports Family Advocate Staff

End of Month Enrollment Reporting (Due March 7)-(HSES) ACF-PI-HS-08-06 Family Advocate Manager

FSC Files: Enrollment, Income Verification, FPP/GS-Review 1305.4 Family Advocate Manager

HEALTH AND SAFETY

Emergency Preparedness Plan: Reviewed/Signed by Authority 1304.22(a)(3) 15-30-610 Health & Safety Manager

Mental Health Observations Reports (3 of 3)-Process Health & Safety Manager



Policy Council Meeting FAM, Director and P.C.


ADMINISTRATION

Self-Assessment Management Team

Service Plans-Review and Update Management Team

Virginia Head Start Association Conference (March 24-26, 2015 – Abingdon) Management Team


In-Kind Totals-Calculate and Submit to Donors for Signature Per Contracts HS Director

SF425 Report-Send to Regional Office Finance Director


M A R C H POPS Event (topic: Kindergarten Readiness-invite public school staff to visit Fun Fair) 1304.5(b)(4)


UDO: Warren

CTM: Greene

3 4

CTM: Shen.

5

CTM: Warren

6

UDO: Rapp.

Time Sheet Due 9

CTM: Madison

10

11

CTM: Rapp.

12

CTM: Page

13

ED: Madison

16 17 18

19 20

Time Sheet Due

23 24


25 26

ED: Page


27

UDO: Page

30

UDO: Greene Page Warren

31

UDO: Greene Page Warren



APRIL

EDUCATION


Begin Al’s Pals Assessments Education Staff

Portfolio: Add Self-Portrait, Art, Journal/Writing, Book Report Education Staff

Conduct Classroom Observation Education Manager

FAMILY ADVOCATE

Height and Weights Check-Complete and Enter 3rd Check into ChildPlus 1304.20(b)(1) Family Advocate Staff

Screening Summary Letter-Send to Parents 1304.20(c)(1) with CP report 3410 Family Advocate Staff


Start final home visits and collect End of Year Parent Survey Family Advocate Staff


End of Month Enrollment Reporting for September (Due April 7)-(HSES) ACF-PI-HS-08-06 Family Advocate Manager

HEALTH AND SAFETY

Bus Ride Along Observations-Complete 1310.17 (f)(1) & (2) Health & Safety Manager

Emergency Preparedness Plan-Review/Signed by Authority 1304.22(a)(3) 15-30-610 Health & Safety Manager

Submit End of the Month Report to Head Start Director Health & Safety Manager

Notify Public School Transportation Staff of Last Day of School Health & Safety Manager

Health Advisory Committee Meeting-Conduct (2 of 2) 1304.41 (a)(4) Health & Safety Manager



Policy Council Meeting: Approve: Service Plans, Impasse Procedure and Parent Community Complaint

FAM, HS Director, and P.C.

Board Meeting: Approve Impasse Procedure Board and HS Director

ADMINISTRATION

Service Area, Fiscal, HSFIS, and Director’s Monthly Reports 1304.51(e) 1304.51(i)(2) Finance Director HS Director, HR Director and Management Team

Calculate Last Day of School and Send to Staff HS Director and Operations Coordinator

Short-Term Goals and Progress on Service Area Plans-Review HS Director and Managers



A P R I L

POPS Event (topic: Child Abuse Prevention and Awareness, make pinwheels; discuss M. H. Consultations and Al’s Pals Assessments) 304.5(b)(4)


TWD: Greene Page Warren

CTM: Shen.

2

All Staff Meeting: All Centers and Offices

Closed

Time Sheet Due

3


6

HOL: Madison Rapp. Shen. Warren

HOL/In Session-Double Pay: Greene Page

7

TWD: Madison

UDO: Shen.

8

CTM: Warren

UDO: Shen.

9

CTM: Greene

UDO: Shen.

10

TWD: Shen.

13

CTM: Madison

14 15

CTM: Rapp.

16

CTM: Page

17

Time Sheet Due

20 21

22

23

24

27


28

29


30



MAY EDUCATION

Complete Al’s Pals Screening Education Staff

Inventory of Furniture & Electronics Education Staff

Conduct Parent/Teacher Conferences Education Staff

Final Classroom Visit Education Manager

Conduct Performance Evaluations (Including Professional Development Plans) Education Manager

FAMILY ADVOCATE

Community Resource Guides-Update Family Advocate Staff

PC Minutes on Bulletin Board-Post 1350(d)(2)(i) Family Advocate Staff

Complete Last Home Visits and collect End of Year Parent Survey Family Advocate Staff

FPA Goal Sheet with Mid-Year (spring) Scores-Complete 1304.40 (3 of 3) (submit to FA Manager) Family Advocate Staff

Transition 4 Year Olds into Kindergarten (provide appropriate paperwork) Family Advocate Staff

End of Month Enrollment Reporting for September (Due May 7)-(HSES) ACF-PI-HS-08-06 Family Advocate Manager

Conduct Performance Evaluations (Including Professional Development Plans) Family Advocate Manager

HEALTH AND SAFETY

Emergency Preparedness Plan: Reviewed/Signed by Authority 1304.22(a)(3) 15-30-610 Health & Safety Manager

Collect Playground Equipment Report; Playground Safety; and Classroom Inspection Checklist Health & Safety Manager

Conduct Performance Evaluations (Including Professional Development Plans) Health & Safety Manager


Policy Council Meeting: Approve; Parent and Community Complaint/Praise Policy, Self-Assessment, and By-Laws 1304.50(b)


Board Meeting: Review: Self-Assessment, Policy Council By Laws 1304.50(b) Ensure: Skyline CAP has approved Agency Board By Laws (1304.50 II (b))


ADMINISTRATION

Self-Assessment- Summarize HS Director and Managers

Letter of Intent and Return Dates with Last Paychecks-Send Out HS Director and HR Director

Update MOU with Attorney Consultant for Board HS Director


M A Y POPS Event (topic: Parenting and Summer Safety

Monday Tuesday Wednesday Thursday Friday

1

UDO: Warren

Time Sheet Due 4

5

6 7 8

11

LAST DAY: Madison

12 Teacher’s Last Day: Madison

13

LAST DAY: Rapp.

14

Teacher’s Last Day: Rapp.

15

LAST DAY: Page

FA’s Last Day: Madison

Time Sheet Due

18

LAST DAY: Greene

Teacher’s Last Day: Page

19

Teacher’s Last Day: Greene

FA’s Last Day: Rapp.

20

LAST DAY: Shen.

21

LAST DAY: Warren

FA’s Last Day: Page

Teacher’s Last Day: Shen.

22

Teacher’s Last Day: Warren

FA’s Last Day: Greene

25

HOL

26

FA’s Last Day: Shen.

27

FA’s Last Day: Warren

FA’s Last Day: Shen.

28

29

Time Sheet Due



JUNE EDUCATION

Catalog & Store Classroom Files Education Manager

Update and Send/Receive Disability Contracts Education Manager

FAMILY ADVOCATE

Classroom Files and Catalog for Storage/Returners-Collect Family Advocate Manager

Waiting List and Continue Enrollment-Review Family Advocate Manager

HEALTH AND SAFETY

Catalog Old Files (Bus Files/Playground Inspections etc.) Health & Safety Manager

Health Services Advisory Committee Meeting (2 of 2)-Conduct Health & Safety Manager

Classrooms/Buses-Inspect Health & Safety Manager

Martha Jefferson Hospital Dental Grant-Reapply Health & Safety Manager

Forms, Policies & Procedures, and Service Plans-Review and Revise as Needed Health & Safety Manager

MOUs for Mental Health Consultants, Nutrition Consultants, and TDT Counseling Agencies-Renew



No Scheduled Policy Council Meeting FAM, HS Director and P.C.


ADMINISTRATION

PIR Data and Tracking Data in ChildPlus-Finalize 1304.51 (h)(2) Management Staff and Family Advocates

Personnel Policies & Forms-Review (attach to website) HS Director and Managers

Program Calendar (Annual Work Plans)-Update HS Director and Managers

Parent Handbook-Update HS Director and Managers

Orientation-Plan HS Director and Managers

Renew Contracts/Agreements (Facility and VPI MOU) HS Director and Operations Coordinator

Prepare School Calendars for Staff and Parents HS Director and Operations Coordinator

Revise Manager Responsibilities HS Director

Complete Management Staff Performance Evaluations HS Director


J U N E Monday Tuesday Wednesday Thursday Friday

1 2 3 4 5

8

9 10 11 12

Time Sheet Due

15

16 17 18 19

22

23 24 25 26

Time Sheet Due

29

30



JULY EDUCATION

Education Manager

CHILD AND FAMILY

Waiting List and Continue Enrollment-Review Family Advocate Manager

Family Advocate Staff Orientation Training-Conduct Family Advocate Manager


No Scheduled Policy Council Meeting: Approve; 101-130% (Act-sec 645 (a)(1)(B)(IV) (send to Program Specialist



ADMINISTRATION

Job Descriptions-Review HS Director, HR Director and Managers

Conduct Possible new Staff Interviews HS Director, HR Director and Managers

Ongoing Monitoring “1 on 1” Plans-Review HS Director and Managers

Catalog Old Files (Shred Documents Over 3 Years Old)-Collect Operations Coordinator

Final SF 425 Report to Feds-Send Finance Director

Review Insurance Policies (Personal Property/Student/officers & Directors/Health/Dental Pension Plans

SCAP Management Team


J U LY Monday Tuesday Wednesday Thursday Friday

1 2 3

6

7 8 9 10

Time Sheet Due

13

14 15 16 17

20

21 22 23 24

Time Sheet Due

27

28 29 30 31

2014-2015 Ongoing Monitoring Plans and Program Calendar · Board Meeting: Approves/disapproves...

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Transcript of 2014-2015 Ongoing Monitoring Plans and Program Calendar · Board Meeting: Approves/disapproves...