Demonstrating Workplace Readiness Skills: Personal Qualities and People Skills
2014-04-16 Protection of Personal Information Act Readiness Workshop
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Transcript of 2014-04-16 Protection of Personal Information Act Readiness Workshop
2014-04-16
Responsible Data ProcessingProtection of Personal Information Act Workshop
2014-04-16
Share your thoughtsYou can find me on Twitter as @pauljacobson
#POPIready
Understanding your data processing constraints
Lawful processing conditions
✤ Accountability!
✤ Purpose limitation!
✤ Purpose specification!
✤ Further processing limitation!
✤ Information quality!
✤ Openness!
✤ Security safeguards!
✤ Data subject participation
There are exceptions
Personal or household activity
Anonymised and can’t be associated !with a data subject again
By or on behalf of a!public body
National security Public defence Crime and money laundering
Cabinet or!Executive Councils Judicial proceedings
01
Journalistic, literary or artistic purposes
“solely for the purpose of journalistic, literary or artistic expression to the extent that such an exclusion is necessary to
reconcile, as a matter of public interest, the right to privacy with the right to freedom of expression.”
– Section 7(1), Protection of Personal Information Act
Regulatory function delegated to a code of ethics that will apply to the exclusion of the Act*
* This is provided for elsewhere and forms part of a distributed enforcement mechanism
Conditions for lawful processing of personal information
Consent and data collection
01Consent, justification and objection
“… it seems to be a sensible approach to say that the scope of a person’s privacy extends a fortiori only to those aspects in regard to which a legitimate expectation of privacy can be
harboured.”
– Bernstein and Others v Bester NO and Others
Options
Consent
Legitimate interests
Contractual conclusion or performance
Only in the case of consent may a data subject withdraw permission
“Legitimate interests” is vague, undefined and, yet, a very interesting justification
“The processing is necessary for the purposes of legitimate interests pursued by the data controller or by the third party or parties to whom the data are disclosed, except where the
processing is unwarranted in any particular case by reason of prejudice to the rights and freedoms or legitimate interests of
the data subject.”
– Section 6, Schedule 2, UK Data Protection Act
Still, the “Lawful processing of personal information conditions” provide broad parameters and context for
“legitimate interests” arguments …
01
Special personal information
✤ Children’s personal information!
✤ Religious or philosophical beliefs*!
✤ Race or ethnic origin!
✤ Trade union membership*!
✤ Political persuasion!
✤ Health or sex life!
✤ Criminal behaviour or biometric information
How transparent are you?
‘‘consent’’ means any voluntary, specific and informed expression of will in terms of which permission is given for
the processing of personal information
“A responsible party must take reasonably practicable steps to ensure that the personal information is complete, accurate,
not misleading and updated where necessary.”
– Section 16, the Protection of Personal Information Act
Do you facilitate meaningful access to personal information you hold?
Data processing
“Personal information may only be processed if, given the purpose for which it is processed, it is adequate, relevant
and not excessive.”
– Section 10, the Protection of Personal Information Act
Purpose specification
“Personal information must be collected for a specific, explicitly defined and lawful purpose related to a function or activity of
the responsible party”
Be transparent about the purpose
Further processing must align with the original purpose*
* There are exceptions too
Data integrity and retention
“… records of personal information must not be retained any longer than is necessary for achieving the purpose for which the information was collected or subsequently processed …”
– Section 13, Protection of Personal Information Act
Don’t lose sight of the bigger data retention compliance picture
Electronic Communications and Transactions Act
Protection of Personal Information Act
Everything else
POPI places special emphasis on security safeguards
“A responsible party must secure the integrity and confidentiality of personal information in its possession or
under its control by taking appropriate, reasonable technical and organisational measures …”
– Section 19, Protection of Personal Information Act
“A responsible party must, in terms of a written contract between the responsible party and the operator, ensure that
the operator which processes personal information for the responsible party establishes and maintains the security
measures referred to in section 19 …”
– Section 21, Protection of Personal Information Act
Identifying key risk areas
How do you process personal information?
Helpful questions
Are you the responsible party or the operator?
Is your reputation at risk and what could go wrong?
Do you engage in direct marketing?
Do you process personal information on your responsible party customers’ behalf?
Benefits of better protection frameworks
Clear privacy statements
Transparent dealings with stakeholders
2014 Heartbleed Bug
OpenSSL exploit came to light
Providers proactively contacted users and recommended password changes
Be responsible, reduce reputational harm risk in the process
“The way to gain good reputation is to endeavor to be what you desire to appear”
– Socrates
Thank you for your time.Please feel free to contact me if we can assist you or answer questions.
webtechlaw.com/contact
Paul Jacobson 083 444 8260