2013 Timeline and Action Items

8/22/2019 2013 Timeline and Action Items

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4-H Science Academy Project Management Timeline/Actions 8/3/2013

1

Action Item Person

Responsible

Action Item

Description

Due Date Status Comments

1.Identify & secure team

members

Ed Team members for

coordinating and

focus area teams

Complete

2.Develop Scope of Work for

Academy team

Ed Submit form to

Ron/Ann for contract.

SOW developed and

to Michael Rivera

Complete

3.Draft overall timeline and

monthly calendar

Timeline for Academy

and share updates

during calls

4. Regional Updates Team Provide monthlyupdate for regionsOngoing

5. Review budget and developspreadsheet for expenditures6. Update SMT in Fall F2F Ed/Mary7. Develop Needs assessment Mary Arnold Review past

evaluations from

Complete


2/13


2

Action Item Person

Responsible

Action Item

Description


academies and

develop new

assessment.

8.Send Assessment to system Mary/Ed Send to NAE4HA and

state liaisons for

disbursement to

potential participants

Complete

9. Prepare presentation to SMT Mary Arnold

10. Analyze and share NeedsAssessment report to teamMary Arnold

11. Identify audience Do we expand to includepartners or selected partners

12.Identify marketing strategyand plan

NAE4HApostcard/flyer/slicksheet at

meeting, in registration

packets. Liaison calls. Update

for state newsletters.

Contact to state program


3/13


3

Action Item Person

Responsible

Action Item

Description


leaders.

13. Marketing team forinvolvementContact Andy F.

14.

15.Research and share Platform

information on Best Practicesin blended learning

Do we conduct Core sessions

and enrichment sessions

16.Develop list ofdelivery modes

for reference and

considerations

See VALT Notes.docx. Dougs

handout from meeting. See

Elements of Virtual.docx

17. Identify 3-5 platformprovidersiCohere, Performedia,

Tagorus, Digitell, New Peach

18. Schedule Calls with providersto demonstrate product

19. Determine platforms andrequest RFP for delivery


4/13


4

Action Item Person

Responsible

Action Item

Description


20.Develop list ofdeliverables

required of provider

Microsite, registration,

livestream, recording and

archiving. Participant tracking

and participation

21.Develop list of blended

learning approaches to share

with Team

22. Finalize Delivery plan basedupon needs assessment

23.Finalize Content from Needs

assessment and Outcomes

discussions

24.Identify specialized training

for content not delivered in

Academy

25. Develop microsite for support,registration, and SM


5/13


5

Action Item Person

Responsible

Action Item

Description


26. Specialized training plan andschedule27. Develop schedule of Academy28. Post schedule on microsite

29.Schedule Monthly touch-base

call for team

Update on status and

budget

30.

Subcommittees to review and

decide on Outcomes

Team/work

group

Volunteer development.

Curriculum. Evaluation.

Resource Development.

Program

Delivery/Development.

Focus of Outcomes: ToT, Job

Aids, Adapted, engagedlearning

31.32. Identify reviewers for lessons


6/13


6

Action Item Person

Responsible

Action Item

Description


33. Identify Presenters fortargeted outcomes

34.

Develop Scope of Work for

Presenters

Identify deliverables

for presenters:

Develop PPT and

record narration,

Handouts. Tools and

training scripts

35. Send SOW for Presenters forapprovalSend SOW to Michael

Rivera for approval

36.Review lesson plans from

presenters and provide

feedback

Assess for engagement and

interaction

37.38. Identify Volunteers tointroduce all Speakers39. Research and Identify Plenary Team/work


7/13


7

Action Item Person

Responsible

Action Item

Description


speaker group

40. Submit Budget requests forPlenary speaker

41. Send SOW for Plenary forapproval

42. Research and IdentifyCapstone speaker

43. Submit Budget requests forCapstone costs

44. Set up practice sessions forpresenters and share process

45. Request Biographicalinformation from Speakers46. Develop Program description47. Send Presenter confirmation


8/13


8

Action Item Person

Responsible

Action Item

Description


letters and updates

48. Draft announcement for Donto send out

49. Draft announcement aboutacademy to the system

50. Develop Social Media PlanMarketingEd/Ashley

51. Develop Social Media Plan astool for Academy

52.Identify Social Media

Coordinator for Academy

marketing and support

53.Coordinate with platform

provider, schedule and

support.

54. Accounting update Reconcile expenditures


9/13


9

Action Item Person

Responsible

Action Item

Description


planned and projected

55.56.

57.Pre-Event Tech Check Participants to confirm

technology needs and

function prior to event

58.Schedule Pre-Event Web

Conference to review

assignments

59. Develop Pre-Event WebConferenceHow we got here.

Assessment and development

60. Pre-Event discussion for teamand presenters

Two weeks out

61. Pre-Event practice

62. Conduct Pre-Event WebConferenceDecember


10/13


10

Action Item Person

Responsible

Action Item

Description


63. Develop WBLO intros foronline resourcesPD minisite. Online learning

center. Et al

64.65. EVENT EVENT EVENT66.67. Complete and submit reportfor review68. Develop evaluation

69. Compile and analyzeevaluation results

70. Develop final Academy report

71. Develop plan for transfer oflearning

72. Transference to Communitypartners


11/13


11

Action Item Person

Responsible

Action Item

Description


73. Meeting to process lessonslearnedConference Call

Adobe Connect

74.Review Team SOW and

Provide stipends

Ed Review SOWs and

notify Ron for

payment to be made

75. Thank yous and recognitions76. Develop event manual Copies of all documents,

timeline, SOW, research

77. Develop WBLOs on content Using PPTs, audiorecordings, handouts

78. UploadWBLOs into LMSand/or 4-H.org

79. Draft information for the finalreportJanet Review by

coordinating team

80.81.


12/13


12

Action Item Person

Responsible

Action Item

Description


82. Questions and Thoughts toconsider83. Exhibit hall flash talks

84. Provide attendees with list ofothers85. Provide a help desk, Q & A

86. Certificate of completion.CEUs

87.

Introduction then virtual field

trip to read Rich content

readying or viewing, complete

a reflection and return and

share with CoP

88.Engagement of learners:

statement of goals, reflection

exercises and goal statement

at end


13/13


13

Action Item Person

Responsible

Action Item

Description


89. Monetize registration insideand outside

90.Do we consider repeating on

smaller scale for other

audiences?

2013 Timeline and Action Items

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