2013 Ohio Valley

Student Conference

Post Conference

Report Hosted By Cleveland State University

April 4-6, 2013

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April 4 – 6, 2013

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Table of Contents

Conference Constitution……………………………………………3-6

Conference Schedule……………………………………………...7-18

Conference Descriptions Day by Day…………………………..19-21

Competition Rules

AutoCAD…………………………………………………....22-27

Balsa Wood Bridge………………………………………..28-29

Concrete Softball Bat………………………………………….30

Concrete Horseshoes………………………………………...31

Environmental……………………………………………...32-35

Surveying…………………………………………………...36-43

Technical Paper……………………………………………44-45

Overall Competition Winner……………………………...46-47

Competition Awards List…………………………………………48-53

Business Meeting Minutes……………………………………….54-58

Conference Corresondence

Mailer 1, 2 and 3…………………………………………...59-76

Sponsorship Letter………………………………………...77-80

Suggestion for Future Hosts…………………………………….81-83

Conference Financial Summary……………………………......84-86

Conference Publicity……………………………………………..87-88

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CONSTITUTION

of the

OHIO VALLEY CONFERENCE

of the

STUDENT CHAPTER AND CLUBS

of the

AMERICAN SOCIETY OF CIVIL ENGINEERS

Adopted: 04/05/03

Modified: 03/31/07

PREAMBLE

We, the members of the Ohio Valley Student Conference of Student Chapters and

Clubs of the American Society of Civil Engineers, in order to foster desirable

relations among the Student Chapters, Clubs, and among the student bodies of our

respective schools and to further the knowledge of the standards and ethics of the

engineering profession, ordain and establish this constitution for the Conference of

Student Chapters and Clubs of the American Society of Civil Engineers

ARTICLE I

Section 1. Members shall include the following Chapter or Clubs:

1. Carnegie Mellon University

2. University of Cincinnati

3. Cincinnati State Technical and Community College

4. Cleveland State University

5. University of Dayton

6. Geneva College

7. University of Kentucky

8. University of Louisville

9. The Ohio State University

10. Ohio University

11. University of Pittsburgh

12. Stark State College of Technology

13. Western Kentucky University

14. Youngstown State University

15. University of Akron

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Section 2. Any school finding that for geographical or other considerations it cannot

take part in the conference may petition the conference to be released from said

conference. Inability to attend the meeting of the conference may not be considered

significant reason for such action. The following process shall be used to enter or

leave the Ohio Valley Student Conference or any other ASCE student conference:

1) At the student conference business meeting of the region in which the

Chapter/Club currently belongs, the Chapter/Club must bring forward a motion to

leave the region.

2) At the student conference business meeting of the region a Chapter/Club wishes to

join, a motion must be brought forward by an official member of that region to

accept the Chapter/Club into that region

3) If both motions (1 and 2) pass, a formal letter of proposal with verification from

both regions must be forwarded to CSA for review. If CSA finds the reasons for

changing are valid, it will approve the change. If not, the Chapter/Club will remain

in its current region.

The Chapter and Club’s name shall then be withdrawn from Article I, Section I.

ARTICLE II

Section 1. New members or previously released members shall be admitted upon the

favorable vote of two-thirds of the member schools, and when admitted they shall be

added to the roster of Article I, Section I.

Section 2. In the case of addition of new members, their position in the conference

rotation shall be decided by a two-thirds vote of the members Chapter and Clubs,

including the applicant, at the time of membership acceptance.

ARTICLE III

Section 1. The affairs of the conference shall be administered by an Executive

Committee during the annual business meeting at the student conference.

Section 2. The Executive Committee will consist of two delegates from each Chapter

or Club at least one of whom is a junior or below in classification. The Executive

Committee will be chaired by the Host Chapter or Club.

Section 3. Voting on the Executive Committee shall be by Chapter or Club only.

Each Chapter or Club will have only one vote.

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Section 4. All conference files and equipment shall be maintained by the host school

and kept in their possession during the year in which they are planning and

coordinating the conference events. During the annual business meeting,

arrangements shall be made to forward all conference planning information and

competition equipment (steel bridge weights) onto the new host school within 90 days

of the current year’s conference.

ARTICLE IV Section 1. Commencing in 2004, the conference shall be hosted on a rotating basis

according to the following listing. In case a Chapter or Club feels that it not strong

enough to sponsor such an undertaking, that Chapter or Club may be voluntarily

passed over or they may switch years with another Chapter or Club by mutual

consent.

1. University of Pittsburgh

2. Cleveland State

3. Carnegie Mellon University

4. University of Cincinnati

5. Cincinnati State Technical and Community College

6. University of Dayton

7. Geneva College

8. University of Louisville

9. The Ohio State University

10. Ohio University

11. Stark State College of Technology

12. Youngstown State University

13. Western Kentucky University

14. University of Kentucky

15. University of Akron

Section 2. A Chapter or Club that fails to attend the conference will not be able to

host the conference the following year.

Section 3. The conference shall include, at a minimum, the regional concrete canoe

competition, the regional steel bridge competition, a business meeting, and a technical

paper competition.

ARTICLE V

Section 1. The Student Chapter or Club selected to be Host shall have full charge of

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the details of the conference

ARTICLE VI

Section 1. The constitution may be amended by a three-quarters vote of eligible

voters on the Executive Committee.

Section 2. Any Chapter or Club that fails to attend the conference at least once every

two years will be considered ineligible to vote.

Section 3. The privilege to vote can be reinstated upon petition and approval of two-

thirds of the Executive Committee.

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Conference Schedule OVSC 2013

Time Event Location

THURSDAY, April 4th

All Thursday events are at the Wyndham Hotel Wyndham Hotel:

12:00 - 5:00 Registration 3rd Floor - Outside Embassy Room

5:00 - 6:00 Registration 2nd Floor - Outside Ballroom

2:30 – 6:00 Technical Paper Presentation 3rd Floor - Embassy Room

2:30 - 6:00 Concrete Canoe Paper Presentation 3rd Floor - State Room

5.00 - 6.00 Pre-Function 2nd Floor - Palace West

6:00 - 8:00 Welcome Dinner 2nd Floor - Ballroom

8:00 Surveying Captains Meeting Ballroom

8:00 Canoe Captains Meeting Ballroom

FRIDAY, April 5th

6:00 - 8:30 Grab and Go Breakfast Pick-up Wyndham Hotel Lobby

Hinckley Lake:

8:00 - 9:00 Concrete Canoe Set-up Boathouse

8:30 - 9:00 Surveying Captains Meeting (if missed Thurs.) Redwing Cabin

9:00 - 11:00 Balsa Wood Bridge Construction Redwing Cabin

9:00 - 3:00 Surveying Competition Redwing Cabin

9:00 - 11:00 Canoe Aesthetics Judging Boathouse

9:00 - 10:00 Canoe judges only in canoe set-up area Boathouse

10:00 - 10:30 Captains only in canoe set-up area Boathouse

11:00 - 12:00 Swamp Testing Boathouse

11:30 - 1:00 Lunch Redwing Cabin

12:00 - 4:00 Concrete Canoe Races On the Lake

12:30 - 2:00 Concrete Horseshoes Redwing Cabin

1:00 - 4:00 Concrete Softball Bat Redwing Cabin

6:00 - 7:00 Steel Bridge Captains Meeting Wyndham Hotel

7:00 - ?? Discover Downtown Cleveland Social Adventure Cleveland

SATURDAY, April 6th

6:00 - 8:30 Grab and Go Breakfast Pick-up Wyndham Hotel Lobby

7:00 - 8:00 Steel Bridge Unloading Woodling Gym

8:00 - 4:00 Steel Bridge Competition

8:30 - 9:00 Environmental Captains Meeting Stilwell Hall Room 426

9:00 - 11:00 Environmental Competition

11:00 - 1:00 Lunch at CSU Food Court 2nd floor Student Center

1:00 Balsa Wood Bridge Testing Woodling Gym Lobby Area

1:00-3:00 AutoCAD Competition Stilwell Hall - Room 127

5:00 – 6:00 Business Meeting Wyndham Hotel - State Room

6:00 - 9:00 Awards Banquet Wyndham Hotel - Ballroom

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Contact Information of Competition Leaders

Thursday 4th April

Registration Personal Info Deleted Phone Number Deleted

Technical Paper Presentations Personal Info Deleted Phone Number Deleted

Concrete Canoe Presentations Personal Info Deleted Phone Number Deleted

Captain’s Meeting Personal Info Deleted Phone Number Deleted

Welcome Dinner Personal Info Deleted Phone Number Deleted

Parking Coordinator Personal Info Deleted Phone Number Deleted

Friday 5th April

Lake Setup Personal Info Deleted Phone Number Deleted

Overall Coordinator Personal Info Deleted Phone Number Deleted

Safety Coordinator Personal Info Deleted Phone Number Deleted

Concrete Canoe Personal Info Deleted Phone Number Deleted

Balsa Wood Personal Info Deleted Phone Number Deleted

Surveying Personal Info Deleted Phone Number Deleted

Concrete Horseshoes Personal Info Deleted Phone Number Deleted

Concrete Bat Personal Info Deleted Phone Number Deleted

Lunch Personal Info Deleted Phone Number Deleted

Steel Bridge Meeting Personal Info Deleted Phone Number Deleted

Saturday 6th April

Overall Coordinator Personal Info Deleted Phone Number Deleted

Safety Coordinator Personal Info Deleted Phone Number Deleted

Parking Assistance Personal Info Deleted Phone Number Deleted

Steel Bridge Competition Personal Info Deleted Phone Number Deleted

AutoCAD Personal Info Deleted Phone Number Deleted

Environmental Personal Info Deleted Phone Number Deleted

Balsa Wood Testing Personal Info Deleted Phone Number Deleted

Awards Banquet Dinner Personal Info Deleted Phone Number Deleted

**** All Competition Leaders and

Committee Members will be Wearing Green

T-Shirts ****

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Thursday April 4th Events

Registration: 12:00-5:00 PM (3rd Floor) and will move outside of Ballroom (2nd

Floor) from 5:00-6:00 PM

Pick up registration packets and conference t-shirts. Truck and trailer parking

is at the Port Authority, a shuttle bus will be available to and from the hotel(s).

Technical Paper Presentations: 2:30 – 6:00 PM in the Embassy Room (3rd Floor)

Schools will be presenting their papers on "Body of Knowledge – Is it Ethical

to Associate Credentials with Competency". Everyone is welcome to watch the

presentations. Schools participating have been assigned based on distance traveled

to the conference.

Concrete Canoe Paper Presentations: 2:30 – 6:00 PM in the State Room (3rd Floor)

Schools will be presenting their papers on their concrete canoes.

University Tech Paper Canoe paper

1 Cleveland State University 2:15 PM -

2 University of Akron 2:30 PM 3:10 PM

3 Youngstown State University 2:45 PM 3:30 PM

4 Geneva College 3:00 PM -

5 Carnegie Mellon University 3:15 PM -

6 University of Pittsburgh 3:30 PM 2:50 PM

7 The Ohio State University 3:45 PM 4:20 PM

Judges Break 4:00 PM 4:00 PM

8 University of Dayton 4:15 PM -

9 Ohio University 4:30 PM 5:20 PM

10 University of Cincinnati 4:45 PM 3:50 PM

11 Cincinnati State Tech & Community College 5:00 PM -

12 University of Kentucky 5:15 PM 4:40 PM

13 University of Louisville 5:30 PM -

14 Western Kentucky University 5:45 PM 5:00 PM

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Pre Function: 5:00 – 6:00 PM in Palace West (2nd Floor outside Ballroom)

Social Hour, get to know your fellow competitors.

Welcome Dinner: 6:00 PM in the Ballroom (2nd Floor)

Buffet dinner and general announcements from National ASCE

representative, Brian Meluch. Guest speaker, Frank Greenland of the Northeast

Ohio Regional Sewer District, welcomes all students to Cleveland.

Captains Meetings: 8:00 PM in the Ballroom (2nd Floor)

Information will be provided regarding Friday events at Hinckley Lake.

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Friday April 5th Events

Grab and Go Breakfast: 6:00 AM – 8:30 AM in the Wyndham Front Lobby

Grab and Go: Nature Valley granola bar, water with an apple, orange, or

banana.

Concrete Canoe Set-up: 8:00 AM – 9:00 AM at the Boathouse & Redwing Cabin,

Hinckley Lake

Please unload canoe at the boathouse between these times. Signs will be

posted at the lake and a designated parking area will be provided. Product Displays

and Cutaway Sections will potentially be setup at the Redwing Cabin (verify this at

the Captains Meeting).

Surveying Captains Meeting: 8:30 AM – 9:00 AM: Redwing Cabin, Hinckley Lake

If you missed the meeting on Thursday night, this will be an opportunity to

ask the judges questions. Layout of the site and the order of events will be reviewed.

One representative from each school must attend this meeting.

Balsa Wood Bridge Competition: 9:00 AM – 11:00 AM, Redwing Cabin, Hinckley

Lake

Teams will be permitted to ask judges questions prior to the start of the

competition. Schools will build their bridges and then they will be tested on Saturday

at Cleveland State.

Surveying Competition: 9:00 AM – 3:00 PM at Redwing Cabin, Hinckley Lake

All schools will complete the tasks during their assigned time, which will be

given at the Captains Meeting.

Swamp Testing: 11:00 AM – 12:00 PM, Boathouse, Hinckley Lake

Lunch: 11:30 AM – 1:00 PM, Redwing Cabin

Concrete Canoe Races: 12:00 PM – 4:00 PM, On the Lake

Races will start promptly at noon. Endurance races will be first, followed by

the sprint races. Both races will be run in two heats, then finals. Race order and lane

assignments will be given at the Captains Meeting.

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Concrete Horseshoes: 12:30 PM – 2:00 PM, Redwing Cabin, Hinckley Lake

Teams will be permitted to ask judges questions prior to the start of the

competition. Only one team will pitch at a time to prevent teams’ horseshoes from

hitting each other.

Concrete Softball Bat: 1:00 PM – 4:00 PM, Redwing Cabin, Hinckley Lake

Teams will be permitted to ask judges questions prior to the start of the

competition. Teams may change batters at any time.

Canoe Swamp Testing Area

Canoe Unloading Area

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*

**Report to Redwing Cabin for Surveying, Concrete Horseshoes, Concrete Bat, and

Lunch***

Redwing Cabin:

Surveying & Lunch

Concrete Bat

Concrete

Horseshoes

Redwing Cabin:

Surveying & Lunch

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Steel Bridge Captains Meeting: 6:00 PM – 7:00 PM, Wyndham Hotel

Discover Downtown Cleveland Social Adventure: 7:00 PM - ??

Map of points of interest are provided on the OVSC website under Friday Directions.

CHECK OUT POSITIVELY CLEVELAND PACKET for coupons and recommendations.

Additional recommendations include: the Horseshoe Casino, Corner Alley (Bar and

Bowling), House of Blues, East 4th, and West 6th.

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Saturday April 6th Events

Grab and Go Breakfast: 7:30 AM – 8:30 AM in the Wyndham Hotel Front Lobby

Grab and Go: Nature Valley granola bar, water with an apple, orange, or

banana.

Steel Bridge Unloading: Woodling Gym, Cleveland State University

Option 1: Unload from inside underground Rec Garage off Chester Ave.

Option 2: Drive between the PE building and the Rec Parking Garage and

unload through the side door.

Option#1

Option#2

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Steel Bridge Competition: 8:00 AM – 4:00 PM, Woodling Gym, CSU

There will be two construction lanes. After construction and dimensions are

checked, bridges will be moved to the loading area. The times given at the Captains

Meeting are estimated start times for the bridge construction. It is your team’s

responsibility to be ready to go when the team ahead of you completes

construction.

Environmental Captains Meeting: 8:30 AM – 9:00 AM, Stilwell Hall Room 426, CSU

This is a chance to ask the judges any questions before the competition

begins.

Environmental Competition: 9:00 AM – 11:00 AM, Stilwell Hall Room 426, CSU

Lunch: 11:00 AM – 1:00 PM, Dining Hall, Second Floor, Student Center, CSU

Balsa Wood Bridge Competition: 1:00 PM – 2:00 PM, PE Building/Woodling Gym

Lobby, CSU

Testing bridges built the day before.

AutoCAD Competition: 1:00 PM – 3:00 PM, Stilwell Hall Room 127, CSU

The individual portion will be completed during this time. Teams will be able

to ask the judges questions before the timed portion begins.

Business Meeting: 5:00 PM, Wyndham Hotel State Room – 3rd Floor

All schools are required to send a representative to this meeting.

Awards Banquet: 6:00 PM – 9:00 PM, Wyndham Hotel Ballroom

Join us for dinner as we close out the conference and announce the winners

of the competition. ***Special guest speaker, National ASCE President, Mr. Randy

Over!

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Thursday Events

Technical Paper and Presentations – The CSU OVSC Conference Committee decided

to use the National Daniel W. Mead paper topic and had 2 judges for the event. This

year we had the papers due for the conference the same day as the National Daniel W.

Mead paper deadline was and encouraged schools to participate in both. This also

allowed the judges enough time to read the papers before the competition.

Presentation times were assigned based on travel distance, to give schools that had to

travel the farthest the most time to arrive.

Concrete Canoe Paper Presentations – The CSU OVSC Conference Committee

decided to hold Concrete Canoe Paper Presentations this year on Thursday of

competition. The Conference Committee clearly felt that this was an improvement to

the overall conference layout and from previous conference feedback, numerous

college and universities asked that the presentations be placed on Thursday. In years

past, the Concrete Canoe Paper Presentations had been held on Saturday of

competition. Canoe Papers were submitted six (6) weeks ahead of competition. This

also allowed the judges enough time to read the papers before the competition.

Presentation times were assigned based on travel distance, to give schools that had to

travel the farthest the most time to arrive and also taking into account presentation

times for Technical Paper.

Welcome Dinner - The CSU OVSC Conference Committee decided to hold the

Welcome Dinner at the Wyndham Cleveland at Play House Square. The majority of

the conference attendees were staying at this hotel for the conference and this made

for easier coordination of events and activities. A social hour was the pre-event to

Welcome Dinner, so the students could get to know other students from different

schools. A buffet dinner was selected for this event. Welcome and general

announcements were given by Mr. Brian Meluch, P.E., ASCE CSA Representative.

Guest speaker, Frank Greenland of the Northeast Ohio Regional Sewer District,

welcomed all students to Cleveland. A Captain’s Meeting proceeded dinner where

information was provided regarding Friday events at Hinckley Lake.

Friday Events

Concrete Canoe- The Concrete Canoe events were held at Hinckley Lake. Eight (8)

schools participated in the Concrete Canoe competition. There were five (5) judges

for this event. There was a pre-race meeting with all judges held Wednesday before

competition. Buoys were setup by the CSU OVSC Conference Committee Thursday

morning of competition to allow for ease of planning and to allow competitors to see

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the course layout prior to competition. Hinckley Township Fire and Rescue were

onsite in case of emergency. The Hinckley Dive Team was also on site in case of

lake rescue due to the extreme conditions of Hinckley Lake. A safety letter was sent

out to the universities prior to competition. A Hinckley Lake Park Ranger was also

onsite to help with parking, traffic, security, etc.

Surveying – The Surveying competition was held at Redwing Cabin at Hinckley Lake

Reservation; directly West of Hinckley Lake. This year the surveying competition

had four separate tasks: timed transit set-up, leveling, calculating angles on a traverse

by taping and drafting of field work data. The layout of each of the surveying events

were setup the day before by a local surveying crew using GPS. The local surveying

crew used “real world” surveying monumentation such as: hubs with pk nails, iron

pins, and wood hubs to layout the competition. Having four separate tasks allowed

different teams to start at different times with less competition delay. Cornhole and

other events were placed at this same location so that competitors could observe or

had a fun activity to do while waiting for their next event. There were three (3)

judges for this event.

Balsa Wood Bridge – The Balsa Wood Bridge building competition was held at

Redwing Cabin at Hinckley Lake Reservation. The CSU OVSC Conference

Committee decided to repeat what the University of Pittsburgh did at OVSC 2012 and

had competitors build their bridges on Friday and test their bridges during the Steel

Bridge competition on Saturday. There were three (3) judges, who made sure all the

design requirements were followed and to answer any questions.

Concrete Bat – The CSU OVSC Conference Committee decided to add a conference

event this year. The Concrete Bat competition was held at Redwing Cabin at

Hinckley Lake Reservation. On the premises, Red Wing Cabin had a

softball/baseball field for this event to take place. To promote creativity, molds were

not provided to schools. Each team had the opportunity to hit a softball off of a tee a

maximum of ten (10) times or until the bat lost its structural integrity. Teams were

allowed to change batters at any time. There were two (2) judges for this event.

Concrete Horseshoes – The CSU OVSC Conference Committee decided to have

concrete horseshoes again this year. The Concrete Horseshoes competition was held

at Redwing Cabin at Hinckley Lake Reservation. To promote design creativity,

molds were not provided to schools. There were two (2) judges for this event.

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Saturday Events

Steel Bridge – This year’s Steel Bridge competition was held in the Woodling Gym

on the Campus of Cleveland State University. There were fourteen (14) schools that

participated in the Steel Bridge competition this year. For this competition, there were

two (2) construction/loading lanes. There were fifteen (15) judges for this event. A

pre-event meeting with all judges was held Wednesday before competition. The Steel

Bridge competition finished on-time this year.

Environmental – The goal of the Environmental competition was to create a process

and design a small scale treatment apparatus that would both reduce the flow rate of

incoming storm water and treat common runoff pollutants. The practical objective

was to develop a treatment design that was not only effective but sustainable. There

were seven (7) schools that participated in the Environmental competition this year.

The Environmental competition was held in Stilwell Hall on the Campus of

Cleveland State University. There were four (4) judges for this event.

AutoCAD – The CSU OVSC Conference Committee decided to repeat what the

University of Pittsburgh did at last year’s conference and had a team portion that was

due before the competition and an individual portion that was completed during

competition. There were five (5) schools that participated in the AutoCAD

competition this year. The AutoCAD competition was held in Stilwell Hall on the

Campus of Cleveland State University. There were three (3) judges for this event.

Overall Conference Winner – The Overall Conference Winner was carried on that

was created and started at last year’s competition.

Awards Banquet – The CSU OVSC Conference Committee decided to hold the

Awards Banquet at the Wyndham Cleveland at Play House Square. The majority of

the conference attendees were staying at this hotel for the conference and this made

for easier coordination of events and activities. A plated meal was selected for this

event to allow for banquet activities to proceed in a timely fashion. Special guest

speaker, National ASCE President Elect, Mr. Randall Over wrapped up the

conference with a speech on “ASCE Vision 2025” and conference winners were

announced.

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AutoCAD Competition This year the AutoCAD competition will consist of two parts. The first part will be a team portion that will be due before the conference – April 1, 2013. The second part will be an individual portion that will take place during the conference on April 6, 2013. This year’s competition is similar to last year’s in that your college/university will submit the team portion before the conference, and then there will be an individual portion at the conference, where a last minute change/change order will be given. Each college/university team’s drawing from the team portion will need to be altered to meet new specifications, just as it would need if it were an actual engineering project. This will incorporate your engineering judgment as well as the extent of your AutoCAD skills.

Team Portion You are a site developer for a new city hall/recreation area that is to be built in the City of Vikeland. The goal of this competition is to create a city hall/recreation area site sketch given the property limits in model space and using the given building layouts. Teams must follow all of the given requirements and submit their design prior to the competition for judging.

Guidelines Layers, appropriate linetypes, and lineweights should be included on the final drawing. A site sketch border has been provided in paperspace. The site sketch/layout should be put in a viewport from model space to paperspace and the scale used identified. Teams shall consist of no more than four (4) people and each college/university is allowed one (1) team.

February 18, 2013 – AutoCAD files released April 1, 2013 – Team portion submittal due by 11:59pm, late submittals will not

be accepted

Requirements The drawing must meet the following specifications given by the City:

1. Must utilize the given building layouts provided in the AutoCAD drawing. 2. Create a standard set of layers for your drawing. 3. 635 parking spaces are required. Spaces shall be 9’x18’. This does not include

the school bus parking. Please see Item No. 5 below. 4. Handicap Parking Stalls shall be per ADA (The Americans with Disabilities Act). A

standard ADA symbol has been provided in the given AutoCAD drawing for marking

the stalls. (i.e. the required handicap parking stalls/spaces and required Van

Accessible parking spaces per the ADA need to be shown on the sketch/layout.)

Handicap spaces need to be shown at all building locations.

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5. The City has decided to use a portion of the parking area for school bus parking and

must meet the following requirements:

50 school bus parking spaces are required. The school bus parking must be in the vicinity of the service garage. The City uses a standard S-BUS 36 (AASHTO) bus and the school bus

parking spaces should be 18’ x 50’.

6. Local building code requires a 10’ parking setback from all property lines and a 30’

parking setback from the right-of-way line of Fenn Avenue.

7. Local building code requires a 30’ building setback from all property lines and a 75’

building setback from the right-of-way line of Fenn Avenue.

8. Two way drive isles shall be a minimum of 24’ wide and one-way drive isles shall be

a minimum of 16’ wide.

9. Sidewalks shall be provided from all doors and be a minimum of 10’ wide. Except

the Service Garage has requirements from the City and are shown in the AutoCAD

file. This is shown as Concrete Paving/Sidewalk Area.

10. A minimum 15’ turning radius is required on all turns within the site and the site

must accommodate a standard S-BUS 36 (AASHTO) bus that could easily maneuver

throughout the entire site.

11. All building dimensions must be shown and the buildings must have the following

requirements:

Locations of the buildings are not specified. But the City requires the

following:

The Recreation/Senior Center has a face of the building that must be

perpendicular to Fenn Avenue (i.e. facing Fenn Avenue). This face of the

Recreation/Senior building is called out in the AutoCAD file and shown

in yellow.

The front of the Firehouse building must be perpendicular to Fenn

Avenue. This face of the Firehouse building is called out in the AutoCAD

file and shown in yellow.

The remaining buildings (City Hall, Police Station and Service Garage)

have no requirements on location.

There must be at least two ties (dimensions) to each building to show

building location.

12. A bus lane must be incorporated into the parking lot layout as well as a loading

dock located against the entrance of the Recreation/Senior Center building (the

entrance is shown in red in the AutoCAD file). This will allow school children to use

the recreation center for after school activities, as well as seniors to use the City’s

jitney service and allow for ease of drop off and pick up.

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13. The Firehouse must be located to allow for the firemen to maneuver their fire

trucks from either the front or the back of the building (i.e. two way traffic, which

will allow the trucks to come in from the front or back of the building). See AutoCAD

File for location of the garage doors of the Firehouse.

14. The Recreation/Senior Center has a loading dock for deliveries. Please allow for

delivery trucks to maneuver the site. See AutoCAD File for location of loading dock.

15. The road (Fenn Avenue) runs north/south. A north arrow is provided in the

AutoCAD File.

16. Nothing except entrance/exit ways can be within 30’ of the road.

17. A minimum of 4 (four) ingress/egress (entrances/exits) from Fenn Avenue to the

site are required by the City. But with the following restriction(s):

Due to the location of Fox Parkway, an ingress/egress must be placed

directly across (perpendicular) from this intersection (a new traffic signal

will be placed at this intersection). The ingress/egress shall comprise of the

following:

1(one) ingress lane at 16’ wide.

1(one) egress right turn only at 16’ wide.

1(one) egress lane at 16’ wide, that allows cars to go

straight or turn left only

Label ingress/egress with appropriate pavement marking

arrows.

18. Label all ingress/egress (entrances/exits) with appropriate pavement marking

arrows.

19. There is a 20’ Storm Sewer Easement and a 20’ Sanitary Sewer Easement located on

the site. NO portions of any of the buildings are allowed in these easements. But

asphalt parking can go through these easements. See AutoCAD Files for location of

easements.

20. Landscaping is encouraged.

21. Sustainability features are a great resource and advantage to the City.

22. Drawings require a north arrow, scale (both graphic and labeled), and legend.

23. Standard layers and proper line weights required.

24. Line colors should be the following:

Property lines must be shown in Orange – Color 30.

Asphalt should be shown in Cyan.

Concrete should be shown in White.

All buildings should be Blue.

All sustainability features should be in Magenta.

Landscaping should be shown in Gray – Color 8

All pavement markings (arrows, lane striping, parking striping, etc.) on

asphalt should be White.

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All text should be in Green.

25. In paperspace, create one (1) floating model space viewport on the View Port Layer

for the site layout.

26. Area 1 is future development for the city (i.e. land that the City has bought for

future development). ***NOTE: for the team portion nothing is to be drawn in this

Area 1. This Area 1 does not need to be shown in the viewport on the team portion

final submittal. It can be frozen or turned off, but not deleted or erased.

27. Area 2 is future development for the city (i.e. land that the City has bought for future

development). ***NOTE: for the team portion nothing is to be drawn in this Area 2.

This Area 2 does not need to be shown in the viewport on the team portion final

submittal. It can be frozen or turned off, but not deleted or erased.

28. There are three future ingress/egress drives located on the site for future

development. These future ingress/egress drives should be incorporated into your

site layout to allow for future use to Area 1 and Area 2.

29. **Detailing can be as general or intricate as you like just remember; the judges will

choose the drawing as if they were the City receiving proposals for real.

Judging

There will be 3 judges; they will make their decision based on:

1. Presentation & Layout efficiency

2. Achievement of all requirements

3. Traffic Flows efficiently 4. Sustainability features 5. Creativity

The requirements leave a lot of room for creativeness and variation. Use your engineering judgment to put together the plan as if it were a document you were submitting to the City.

Submittal All submittals must be emailed to ohiovalleystudentconference@gmail.com and cc’d to

ce.engineering@csuohio.edu, including both a PDF of the plotted drawing as well as the

AutoCAD (.dwg) file. Along with those files, submit a brief reasoning for the layout you chose

for the site. This summary should not exceed 1 page double spaced. In addition to the one

page summary include a cover sheet with team members’ names and school name.

Anything submitted later than 11:59 pm on the night of April 1, 2013 will NOT be accepted.

Also any questions you have, feel free to email OVSC. See the scoring summary sheet for the

complete scoring breakdown.

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Clarifications Any questions regarding the rules can be submitted to: ohiovalleystudentconference@gmail.com. All responses will be posted on the OVSC website on the Competition Rules page, which is located at https://sites.google.com/site/ohiovalleystudentconference/competitions.

Individual Portion For the individual portion one (1) team member will be given a change order and have to

change their AutoCAD file to meet the requirements of the change order. The AutoCAD file

will be a solution to the team portion created by one of the judges. At the start of the

competition you will be given the change order and a hard copy of your site plan. You will

have 20-30 minutes to familiarize yourself with the drawing and change order. You will be

allowed to write on the hardcopy of the drawing and change order, but only the AutoCAD file

will be graded. The individual from each school must perform the necessary changes in the

75 minutes (1 -1/4 hour) time slot. The individual portion will be worth 50% of you school’s

score. Judging for this portion will be based on speed and accuracy. See the scoring

summary sheet for the complete scoring breakdown. You may bring pens, pencils, rulers,

scales, and a calculator. The calculator can be a graphing calculator or one that is approved

for the FE exam. NO cell phone calculators are allowed. You will be using computers with

AutoCAD 2011.

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Balsa Bridge Competition 2013

Rules

The Cuyahoga Valley National Recreation Area is constructing a brand new nature

center. The proposed site is bisected by the Cuyahoga River. The park system

desires a wooden covered bridge to carry both pedestrian and vehicle traffic.

The span is to be 8” from abutment to abutment with a maximum length of 10”.

Because of flooding concerns there is to be no structure below the deck of the

bridge. The clear area within the structure must be a minimum 3” wide and 2” high

(A block this size must be able to pass through the structure).

Restrictions on bridge construction are as follows;

There must be no members joined along a continuous edge, NO

laminations.

There can be no more than three members joined along an edge.

A minimum amount of Adhesive is to be used on joints only.

No adhesives shall be on members other than at joints.

Framing of the roof structure must be provided, but no covering need

be applied.

A minimum clear area of ¾” square must be provided in the center

of the bridge deck (Weight Testing Point)

o An accessible decking support surface must be provided

and able to support a 2" x 2" decking plate to be used for

loading.

The bridge must carry a minimum of 10# weight.

Materials provided will be;

20 pieces 1/8”x1/8”x 36” Balsa Wood

2 tubes Loctite Super Glue Gel 2g tubes

2 Single Edge Razor Blades

Each school is responsible for supplying any tools, rulers, pencils, templates,

temporary forms, etc, to complete the construction of the bridge. No materials

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besides the wood and glue provided will be allowed in the final structure.

Information for the adhesive can be found at:

http://www.loctiteproducts.com/p/sg_g_tube/overview/Loctite-Super-Glue-Gel.htm

Bridges will be constructed at the conference on Friday (April 5th) 9:00am to

11:00am and will be tested the next day. All bridges will have at least 24 hours cure

time to allow the glue to reach full strength. Judges will hold onto the bridges after

construction until testing. All bridges will be stored in the same location and have the

same curing conditions.

Bridges shall be loaded until failure has occurred. Failure is defined as the inability to

hold any additional load. Weight will be applied to the bridge by hanging weight

from an eye bolt that is attached to the center of the decking plate. The order of

testing the bridges will be determined at random. Bridges will be weighed right before

being tested. Chapters may field two teams. Points will be awarded in the following

manner; 50% for design and appearance, 50% for strength to weight ratio. The

strength to weight ratio will be computed in the following manner:

SWR = (P)/(W)

SWR: Strength to weight ratio of the bridge

P: Total load resisted by the bridge, including equipment

W: Weight of the bridge

Any bridge which does not meet dimensional compliance as determined by the judges

will be deducted points for the bridge design judging portion. If the bridge does not

accommodate the decking plate and eye bolt, it will not be tested and will be

disqualified

The decision of the judges is final.

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Concrete Bat

Reinforced Concrete Baseball Bat Construction Requirements:

Bat length must be between 28” and 34”.

No portion of the bat can be large than 6” in width.

Reinforcement fibers and mesh are allowed and encouraged for safety.

Each bat must have at least one reinforcement bar (1/2” max.) spanning the length of the bat with a minimum of ½” cover on all sides.

To promote creativity, molds will NOT be provided to schools.

No paint, tape or external coatings of any kind are permitted; the bat must look like it is made from concrete. Magic marker is allowed for identification.

Each school can enter one bat.

Rules for Competition:

Each team will have the opportunity to hit a softball off of a tee a maximum of 10 times or

until the bat loses its structural integrity (judge’s discretion). Each ball will be allowed one

foul, which includes a missed swing or coming to rest out of bounds. Gloves and safety

glasses will be provided to the batter while swinging. Teams may change batters at any

time.

Scoring Breakdown:

10 points max: Design and initial bat appearance.

20 points max: The lightest bat prior to the competition will be awarded 20 points and points will decrease by one in succession as weight increases.

20 points max: The team with the highest accumulated distance of all “in play” balls will be awarded 20 points and points will decrease by one in succession as the team’s distances decrease.

10 points max: Teams will be awarded 1 point per “in play” ball that is hit past a minimum distance which will be determined at a later date.

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Concrete Horseshoes

Reinforced Concrete Horseshoe Construction Requirements:

Each school will make 2 horseshoes.

Horseshoes must fit into a box with inside dimensions of 9” x 8” x 2”.

Reinforcement members must not exceed 3/16” in diameter.

To promote design creativity, molds will NOT be provided to schools.

No paint, tape or external coatings of any kind are permitted; the horseshoe must look like it is made from concrete. Magic marker or in-mix stain is allowed and encouraged for identification purposes.

Rules for Competition:

Each team will have the opportunity to throw each horseshoe a maximum of 10 times or

until the horseshoe breaks (judge’s discretion). Teams may change pitchers at the end of an

inning.

Scoring Breakdown:

20 points max: Poster design and aesthetics. Posters should include a brief description of your mix design and describe the reinforcement design. The poster shall be no larger than 18” x 24” and include pictures of construction.

40 points max: 2 points for each of the 20 possible horseshoe throws that land at least 2/3 of the way down court without breaking.

60 points max: 3 points will be awarded for each “ringer” and 1 point for each live shoe.

Definitions:

o A ringer is a thrown horseshoe such that the horseshoe completely encircles the stake. Disputes are settled by using a straightedge to touch the two points at the ends of the horseshoe, called "heel calks". If the straightedge doesn't touch the stake, then the horseshoe is a ringer.

o A live shoe that is not a ringer, but comes to rest eight inches (8”) or closer to the stake, has a value of one (1) point. This includes a “leaner”.

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Stormwater Treatment (Environmental) Competition

Storm water runoff has become a primary environmental issue in many urbanized

areas across the United States including Cleveland. The cost to repair damage caused

by storm water runoff has been demonstrated to be in the hundreds of millions of

dollars. Typically storm water in urban areas is captured in catch basins and conveyed

to a storm water sewer network which discharges to local streams untreated. The two

major issues for storm water runoff are both quality and quantity. Storm water runoff

from urban areas contain a variety of pollutants including phosphates and heavy

metals. In addition to increased pollutants in local waterways, the increased flow from

urban drainage can drastically affect the streams and creeks that storm water drain to.

The increased flow rate can increase erosion and drastically alter the natural

environment

Objective:

By slowing the flow rate entering a catch basin and treating the runoff, many

environmental issues can be alleviated. The goal of this competition is to create a

process and design a small scale treatment apparatus that will both reduce the flow

rate of incoming storm water and treat pollutants commonly found. The practical

objective is to develop a treatment design that is not only effective but sustainable.

Therefore, to minimize operational costs, no power will be provided to aid the

treatment systems.

Deliverables:

Each team must build an apparatus that can handle a flow rate of 2 gpm. The

apparatus must submit 250mL of water that they have processed to the best of their

ability to remove Phosphorus for judging. Each team will be issued one (1) gallon of

water which will simulate stormwater runoff from a typical residential property. The

scoring section provides further information on how the samples will be evaluated

and the breakdown of points.

Guidelines:

Water Source

Water obtained from the tap will be mixed with common contaminants found in

stormwater runoff from urban residential areas. Before the contest begins, the

contents of the bucket will be mechanically stirred to ensure homogeneity and each

team will be issued one (1) gallon of this simulated storm water runoff.

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Materials

1. All materials that will be used to treat and/or will be added to the water must be

purchased at a general retail store (ie Walmart, Home Depot, etc). Team

materials cannot be purchased from a store specializing in pool or aquarium

treatment. Supplies can be bought from multiple stores. The receipts must be

turned into the judges at the beginning of the competition and items clearly

marked and identified on the receipt.

2. Construction materials may be used to construct the treatment device and there

are no restrictions as to where they are obtained.

Construction/Treatment

1. Each school may enter one (1) team, consisting of up to but no more than five (5)

ASCE undergraduate student chapter members, although only three (3) are

allowed to participate in the actual treatment. One (1) member should be

designated as team captain.

2. Each team will be provided with a two (2) foot deep by four (4) foot wide

countertop area, with no sources of electrical power. The treatment system must

fit in the allotted space.

3. All team members must provide and be equipped with proper clothing (long

pants, long sleeved shirts, closed toed shoes), as well as protective eyewear, and

latex gloves.

4. Before time begins, all materials and tools must be in a designated area and not in

contact with any team member.

5. Teams will be given a maximum of 15 minutes to complete their set-up.

6. Teams will have a maximum of 45 minutes to complete the treatment of the storm

water.

7. After judging is finalized each team is responsible for the cleanup and

disassembling of their treatment system.

8. Teams must avoid direct intentional contact with the provided fluid or

disqualification can occur.

9. Dilution is prohibited and will result in disqualification.

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Judging

1. Teams will be judged by a panel of water quality professionals.

2. Flow rate of the effluent will be measured 3 times at random. The flow rate

exiting the system is not to exceed 5 ml/s.

3. Samples of the treated water will be tested for Phosphorus, pH, and turbidity at

Cleveland State University’s environmental laboratories.

4. The creativity and sustainability of the treatment process will be evaluated by a

panel of judges. Creativity refers to the uniqueness of the system. Sustainability

refers to the total life-cycle cost and environmental impact. These will be ranked

in order from greatest to least and awarded points accordingly.

5. The decisions of the judges are final, and the team captain is the only team

member that may interact with judges during the competition.

Scoring

Criteria will be ranked based on an inverse ranking based on the number of teams

competing. For example, if there are ten teams in the competition, each criterion will

be judged by ranking the performance according to the metric and awarded points

based on their score in comparison to the rest of the competitors. For ten (10) teams,

first place in a criterion would be awarded 10 points, and last place would be awarded

1 point. Criterions that will be evaluated include: performance, sustainability (cost

times environmental impact), creativity. Performance will be indexed at 1.3,

sustainability at 1.2 and creativity at 1.1. These indexes will be multiplied by the rank

in each category and the sum total winner will be declared the overall champion.

Sample scoring (Highest score indicates best performance) Team Performance

(1.3)

Sustainability

(1.2)

Creativity 1.1) Sum

A 3 1 1 3.9+2.4+1.1 = 7.4

B 2 2 2 2.6+2.4+2.2 = 7.2

C 1 3 3 1.3+3.6+3.3 = 8.2

Team C wins.

Clarifications

Any questions regarding the rules can be submitted to

ohiovalleystudentconference@gmail.com. Please state your school affiliation and

Environmental Competition in the subject line.

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All responses will be posted on the OVSC website on the Competition Rules page,

which is located at

https://sites.google.com/site/ohiovalleystudentconference/competitions.

Acknowledgements

The rules of this competition are based on previous OVSC and other ASCE student

environmental competitions with modifications.

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Surveying Competition

Overview: This event requires a team of three (3) person maximum to demonstrate

skill and ability with the techniques of land surveying. Participation in this event is limited to one (1) team per college/university. Previous instruction and experience in the use of conventional surveying equipment is strongly recommended. Outside guidance is not allowed during competition.

The survey competition will consist of 4 separate tasks:

1. Timed Transit Set-up

2. Leveling - Measuring the elevations of 4 points in a level circuit

Benchmark with known elevation will be given (BM-1)

Turning Points (TP-1, TP-2, TP-3) elevations to be determined

3. Calculating angles on a traverse by taping

4. Draft field work data

Event Description: Either Thursday Night or on the morning of the event, team starting times will be determine at the Surveying Captain’s Meeting and will be random.

Part 1. Timed Transit Set-up: Each team is to set up the transit/theodolite/total station (fully leveled)

over a set point in the shortest amount of time.

All 3 legs of the tri-pod stand will be fully retracted and locked in their

shortest position.

All members of the team, as well as the leveling instrument* and tri-pod,

will start in the designated areas (areas will be marked with tape).

Start Box

Leveling Box

Center Point

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*Note: The leveling instrument may be any of the following: a transit

level, theodolite or total station. The instrument must have a surface

bubble level.

The tri-pod must be leveled in the “leveling box,” approximately ten (10)

feet away. The leveling instrument must be centered over the point that

is marked in the leveling box (see diagram above).

The judge will determine if the transit stand is adequately level by use of

the surface bubble level on the leveling instrument. The bubble must be

entirely within the innermost “bull’s eye”.

All schools will use the same tri-pod stand that will be supplied at the

time of the competition.

The stopwatch used will be accurate to 1/100 second. In the event of a

tie, the tied teams will repeat the competition in order to break the tie.

If the judge determines that the transit is not level, teams will have one

(1) chance to make adjustments.

No consultation with faculty, professional surveyors or engineers will be

allowed.

NOTE: Once the judge and all team members are in position, the judge

will announce when the team can start. The judge will start the

stopwatch as soon as someone leaves the starting square.

NOTE: Once the transit stand is level, all team members must return to

the starting square (Start Box). The judge will stop the stopwatch when

all team members are within the square. If the judge determines that the

transit is not level, the team will be given one (1) chance to make

adjustments to the transit stand. To make adjustments, the judge will

start and stop the stopwatch using the same rules that were used at the

beginning of the event.

Please refer to the following Scoring Summary Sheet for a detailed point

breakdown.

Part 2. Leveling:

Each team will run a loop from one benchmark (BM-1), making turns on

a series of specified points (TP-1, TP-2, TP-3) and then return to the

starting benchmark (BM-1).

At each turn, the team will determine and record the elevation of the

points (TP-1, TP-2 and TP-3) and return to the starting benchmark (BM-

1) and determine and record the elevation.

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All measurements and calculations must be recorded in a NEW and free

of notes/writing field book. All elevations must be to the hundredths

place (i.e. 685.45)

Leveling must be performed by an optical level using HI method of note-

taking.

Points for this part of the competition will be based on time and

accuracy.

No consultation with faculty, professional surveyors or engineers, or

comparisons with other teams will be allowed.

See Sample Setup below and refer to the following Scoring Summary

Sheet for a detailed point breakdown.

Part 3. Calculating angles on a traverse by taping

Each team will determine the necessary line segments that must be

measured in order to calculate the interior angles at all traverse points.

No transits/theodolites/total stations are allowed for this portion of the

competition.

Field book, pencil, calculator, range poles, 100 ft. tape and plumb bob

with string and gammon reel are the only equipment allowed for this

portion of the competition.

All calculated angles must be record in a field book and given in degrees,

minutes, seconds (i.e. 45° 25’ 35”)

No consultation with faculty, professional surveyors or engineers, or

comparisons with other teams will be allowed.

Part 4. Draft field work data:

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An 11x17 sheet of paper will be provided with a border.

From the field work obtain in Part 2 & 3 of the competition.

o Calculate misclosure of elevations and adjust elevations.

o Calculate error of angular closure and balance the angles.

o Draw both setups (i.e. the loop/traverse) from Part 2 & 3 and

label elevations and angles.

o Sixteen (16) items {not including the setups (loop/traverse) with

elevations and angles} are required on the 11x17 sheet of paper

to declare a completed field data sheet complete. These items

will not be disclosed to the participants (Hint: Border, Title

Block, etc…) 1 point will be awarded for each item.

o No consultation with faculty, professional surveyors or

engineers, or comparisons with other teams will be allowed.

Please refer to the following Scoring Summary Sheet for a detailed point

breakdown.

Point Breakdown: The teams with the three (3) highest overall scores will be the winners. Please see the attached Scoring Summary Sheet for a detailed point breakdown. Materials to Bring: This is a project-oriented problem; therefore, the field methods may vary amongst the teams. Each college/university must supply their own equipment. The use of traditional surveying equipment [transits/theodolites/total stations (for Timed Transit Set-up ONLY), tapes, tripod, conventional optical levels, level rods), is recommended. NO bar coded level rods are allowed. The level rod must be a conventional Philadelphia Rod or Tubular Rod. Proper safety equipment is REQUIRED. A team will be disqualified and not allowed to participate in competition without the proper safety equipment. Proper safety equipment includes eye protection, safety vests, and protective head (hard hat) and foot-ware (steel-toe or heavy construction work boot). Electronic surveying equipment, digital levels, robotic total stations, data collectors, GPS-RTK receivers, programmable calculators and laptop computers are NOT PERMITTED. No consultation with faculty, professional surveyors or engineers, or comparisons with other teams will be allowed. Judges will have the right to disallow the use of any equipment that may give a team an unfair advantage.

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ALL TEAMS MUST PROVIDE THEIR OWN EQUIPMENT!!!! The following is the “Recommended Equipment List”: Digital Transit/Theodolite w/ tripod Optical Level with tripod Leveling rod (14’ Philadelphia Rod) or Tubular Rod Steel tape with or without reel (100’ is Recommended) Chaining pins Keel Plumb bobs with string and gammon reel Tension handles Range Poles Hubs, Tack ball & tacks Blank Field Book Non-programmable Calculator Engineering Scale (including drafting triangles) Protractor Clipboard Pencil

The following is a list of allowable calculators: Casio: All fx-115 models. Any Casio calculator must contain fx-115 in its model name. Hewlett-Packard: The HP33s and HP 35s models, but no others Texas Instruments: All TI-30X and TI-36X models. Any Texas Instruments calculator must contain either TI-30X or TI-36X in its model name. Calculators not included within the above descriptions are not permitted to be used in the competition. Teams possessing unapproved calculators during the competition are subject to disqualification. Judging: Teams will be judged and scored out of 100 total possible points. THE DECISION OF THE JUDGES IS FINAL NO EXCEPTIONS. The top three (3) teams with the highest overall score will be awarded. NOTE: Once the competition begins, there will be no communication outside of the teammates participating in the event. Any other communication outside of the original three (3) teammates is strictly prohibited. Any violation of the General Competition Rules or specific event rules will be grounds for disqualification from the event and/or competition.

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Clarifications: Any questions regarding the rules can be submitted to ohiovalleystudentconference@gmail.com. All responses will be posted on the OVSC website on the Competition Rules page, which is located at https://sites.google.com/site/ohiovalleystudentconference/competitions.

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2013 Ohio Valley Student Conference Paper Presentation Competition

TOPIC: "Body of Knowledge – Is it Ethical to Associate Credentials With Competency" The following can be used to stimulate, but should in no way limit, the discussion: Credentials are sometimes described as “paper” qualifications obtained by completing a formal educational experience resulting in a certificate, diploma or degree. Competencies have been defined as measurable skills which can relate to one’s ability to perform the specific tasks and duties of their chosen occupation or profession. When compared to competencies or experience, credentials are relatively easy to measure and evaluate when comparing the qualifications of individuals. The American Society of Civil Engineers Policy Statement 465 supports the concept of the master’s degree or equivalent as a prerequisite for licensure and the practice of civil engineering at the professional level. Some questions to consider:

What, if any, are the ethical responsibilities the profession has in setting licensure prerequisites?

What are the potential ethical issues of using credentials as a measure of professional competency?

What are the ethical issues of continuing to maintain current licensure requirements in light of the ever-increasing technical complexity of our profession?

What are the ethical considerations of engineering educators who are being pressured by universities, elected officials or governing bodies to reduce the number of credit hours required to award an engineering degree?

What are the ethical issues of only presenting competencies as qualifications? RULES:

1. Papers are not to exceed 2,000 words in length, must be written by only one person, and

should not have appeared in any publications other than in school or chapter publications.

Reference citations of the papers should conform to official ASCE Journal Submission

Guidelines, which can be found on the ASCE Publications website:

http://www.asce.org/Audience/Authors,--Editors/Journals/Authors/Resources-for-Authors/

A complete bibliography should also be included, if appropriate.

2. Authors must be undergraduate students and both ASCE Student Organization members and

ASCE national student members in good standing at the time of submission to be considered.

3. One electronic copy of the paper should be submitted to:

Lauren Hedges at asce.csu@gmail.com

Subject: OVSC Technical Paper Submission from (your school name).

Papers must be received by March 1st, 2013.

4. Each author will be expected to make a 5-minute* oral presentation on the paper. Up to five

minutes of questioning by the judges will be allotted following each presentation. (*Allowance of +

or – 5 seconds without penalty.)

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5. The paper portion of the competition constitutes 50% of the final score, while the oral

presentation accounts for the remaining 50% of the score. A detailed breakdown of the scoring

procedure is outlined on the scoring summary sheet.

SELECTION: Winners will be selected by a panel of at least three (3) judges to be identified by the host school. ______________________________________________________________________________ Note: Submission for the ASCE Student Conference Paper Competition does not constitute an entry for the National Daniel W. Mead Student Contest. While the paper topic is the same – and the same paper may be submitted for both contests – they are two separate events and require two separate submissions. For a complete set of rules for the 2013 National Daniel W. Mead Student Contest, please visit http://www.asce.org/studentorgs.

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Overall Conference Winner

The maximum number of points awarded for each event is as follows:

*Can have more than 1 team from each school

The percentages of the maximum possible points for each event are as follows:

First Place 100%

Sixth Place 50%

Second Place 90%

Seventh Place 40%

third Place 80%

Eighth Place 30%

fourth Place 70%

Ninth Place 20%

Fifth Place 60%

Participation 10%

The team that wins the “Spirit of the Competition Award” will receive 3 bonus

points, 2nd place in voting will get 2 bonus points, and 3rd will get 1 bonus point.**

For example, the first place team in Surveying will receive 10 points (10*1) and the

third place team will receive 8 points (10*0.8), and the eleven place team will

receive 1 point (10*0.1).

The school with the most points will win the conference. In the event of a tie, a

separate tiebreaker scoring will be used. All first place finishers will receive 3 points,

2nd place 2 points, and 3rd place 1 point. The team with the most points will win the

tiebreaker and one half (1/2) point will be added to their overall score in order to

break the tie.

Steel Bridge 20 points Concrete Canoe 20 points AutoCAD 10 points Balsa Wood Bridge* 10 points Environmental 10 points Surveying 10 points Technical Paper 10 points Concrete Bat 10 points Concrete Horseshoes 10 points

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**The Spirit of the Competition award is voted on by all schools at the business

meeting and is based on sportsmanship, enthusiasm, teamwork, honor, and

integrity.

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OVSC 2013 Business Meeting Minutes Host: Cleveland State University

Role Call 1. Carnegie Mellon University 2. University of Cincinnati 3. Cincinnati State Technical & Community College 4. Cleveland State University 5. University of Dayton 6. Geneva College 7. University of Kentucky 8. University of Louisville 9. Ohio State University 10. Ohio University 11. University of Pittsburgh 12. Western Kentucky University 13. Youngstown State University 14. University of Akron

Additions and Subtracts Official members made a motion to add in a school from another conference

- Case Western Reserve University motioned to joined; motion was seconded

Affairs of Conference

336 students registered (shot for 375)

Estimated 45 to 50 thousand dollars at the start - Decided to cut something out (the Friday night social event) - Decided to increase the school and individual registration fees - Budget currently is up near $55,000, through fundraising and

student fees $20,000 was raised by CSU Spirit of Competition Award Nominations:

WKU was nominated by UK - Down at the lake, Western Kentucky University did not have life jackets and University of Kentucky provided them with their jackets

UC was nominated by UK - Student from University of Cincinnati that was out on waders pulled in University of Kentucky’s canoes

Louisville was nominated by UC – University of Louisville had the most positive reactions during the steel bridge competition and were very supportive

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OSU was nominated by UC – Ohio State University helped University of Cincinnati during the balsa wood bridge competition

UK was nominated by UA – University of Akron and University of Kentucky were able to not run into each other during the concrete canoe races

All nominations were seconded Vote: Winner of Sprit of Competition Award was University of Kentucky! Comments on the Conference ***Note: Cleveland State University OVSC Conference Committee Comments are in Italic and underlined*** Positives:

1. Coffee and snacks at steel bridge competition was great. 2. Quantity of pizza at the lake was more than enough! 3. Fabulous hotel, and was a good rate on very nice place, 4. Finished the steel bridge competition on time! Very unheard of! 5. Good with signs at concrete canoe and around the lake on Friday. 6. Paying attention to food allergies - having signs of what was in each

food was much appreciated. 7. Concrete bat was a great addition to the concrete horseshoes and

concrete canoe competitions. 8. Having balsa wood bridge testing outside of steel bridge was really

nice to break up the steel bridge competition during breaks and slow periods.

9. Hinckley Lake was a great location. 10. Lanyards with schedule on the back were wonderful and very useful. 11. Having the buoys set up the night before was great because the

competitions were able to start early and it was nice to see the course before going out on the water.

12. Getting a lot of judges for steel bridge helps to complete steel bridge competition on time.

13. Use Velcro arrows on signs, very useful!

Negatives: 1. When you get payments for registration, email them a receipt for all

payments because people may be paying with personal accounts initially.

2. Getting money from your university is difficult, plan fees and get them through your university as soon as possible. Mailers were sent out and

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Deadlines for payments were noted. Count on Universities taking longer than normal. Students should be more proactive in getting registrations to the host school in a timely fashion.

3. More food should be provided for breakfast. Breakfast food was in excess and brought to the Cabin on Friday. Larger breakfast would have significantly increased costs.

4. It would be really good for something like environmental competition, to pass around the rules to some faculty members in different competitions to double check and/or improve the rules.

5. Steel bridge needs a solid floor so that they can sprint and so the taped boundaries stay in place. Solid floor was provided. Woodling Gym was the only location on Campus to hold this event free of charge. The wood floor had to be protected and a tarp was placed on the floor, a constraint put on us by the University. The construction area was shorted to allow for this safety concern; students running and falling on the tarp.

6. Plan location very much ahead of time for steel bridge. 7. Don’t have breakfast at the hotel, competitions begin too early. 8. For the steel bridge competition, there was only a single door to get

through into the gym. It is way easier with a double door for moving and unloading, so it is important to consider the entrance. Must make do with what the University has. Wolstein Center was over $9000 per day, too expensive vs. free.

9. Signs needed to be up around the school for proper direction because they were not up first thing in the morning. Miscommunication with Cleveland State University OVSC students. The signs were placed in a room that could not get accessed until 8:00am Saturday Morning.

10. For the balsa wood bridge testing it would be nice to elevate the stage during testing for better viewing.

11. Parking was really difficult at the school (but it is understood that CSU is downtown). A Cleveland State University Open House was also going on Saturday of competition. We had to compromise. Because of the event, parking was free though.

12. Ending awards banquet sooner would be nice for schools that have to travel far.

13. Workshop for student conference leaders – reuse lanyards for next year (sustainability and save some money).

14. While at the concrete canoe competition other activities weren’t announced (could have been easily done). A schedule was provided on the back of all attendees Badge Holders and a paper schedule was

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given to student participants the first day of competition in their registration bags.

15. Steel bridge loading – needed a digital dial gauge not tape measure for deflection (always have a backup).

16. Want a social event on Friday night. - Try to have an employers’ fair to invite local companies to set up

information booths and networking for jobs as well as a social event. A social event is not required in the ASCE Conference Planning Guide, but enhances the conference. This year the National Pre-Conference phone call specified NO ASCE Conferences would be insured if ANY social events contained alcohol. This was a concern with most downtown social locations.

17. AutoCAD competition – state the year of the software to be used. The year of the Software was provided in the Rules.

18. Asking teams if they are ready before saying “go” to make sure if each canoe is ready, because of drifting students struggled to stay in place. Ask for the ready and have them hold their paddle up when not ready.

19. Matt Dettman a highly suggested and talented judge for starting the canoe races and making sure everyone was ready.

20. Put floor numbers on the conference schedule. Civil engineers should realize room 424 is on the fourth floor.

21. Plywood on floor causes a lot of problems – let it be known what the surface for steel bridge competition will be.

- Installed industrial carpets, very durable less deflection. OVSC 2014 Hosted by Carnegie Mellon University Carnegie Melon is hosting next year for the first time

- March 27th to March 29th is the latest date. - A post conference survey will be sent to all schools.

Hosting

Where will Case Western go in list of school order to host will be taken care of next year if they do get approved to join the Ohio Valley Conference.

- Motion was seconded

University of Cincinnati and Cincinnati State Technical & Community College would like to combine their events for a dual event for both years and co-host the conference.

- Need to consider sponsorship

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- Motion was withdrawn because as long as two schools communicate amongst each other it will be fine

Had to demonstrate that we had insurance.

Ohio University was skipped over four years ago and would like to host in 2015 – but there is no record of it. Post conference reports from the business meeting should state it and need to be found to make a motion.

Need to check on schools that haven’t showed up and if they are eligible to vote.

No amendments were made to the constitution.

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Mailer I Cleveland State University American Society of Civil Engineers Student Chapter 2121 Euclid Avenue Cleveland, OH 44115-2214

October 11, 2012

Dear Ohio Valley Student Conference Participants,

Cleveland State University is excited to be hosting the upcoming OVSC this academic year from

April 4-6, 2013. This mailer includes the tentative conference schedule, summary of deadlines,

and school registration forms. Please read carefully through this packet and distribute copies to

the appropriate student leaders, competition team captains, and advisors.

This is the first of three mailers to be sent to the participating schools. In addition to the mailers,

the OVSC website, https://sites.google.com/site/ohiovalleystudentconference/home, and email

updates will be the main form of communication for the conference. Hotel reservations can be

made on the website. There is a limited number of rooms at the Wyndham (primary hotel), so it

is recommended to make reservations a.s.a.p. All information from this mailer and all future

mailers will be posted to the OVSC website. THE WEBSITE SHOULD BE YOUR BEST FRIEND!!

The rules will be posted on the conference website and any questions or clarifications can be

sent to one of the people listed at the end of the rules. This year, similar to last year, we will also

determine an overall winner of the conference. Each school will be awarded points for each

competition that they participate in. The points breakdown is posted on the website, and the

Steel Bridge and Concrete Canoe events carry a heavier weight. This is to encourage schools to

participate in all of the competitions, and to get more students involved.

We will continue to have the Steel Bridge, Concrete Canoe, AutoCAD, Balsa Wood Bridge,

Environmental, Surveying, Concrete Horseshoes, and the Technical Paper competitions in

addition to the return of the Concrete Bat! The Steel Bridge and Concrete Canoe rules are

posted on the conference website, but please note that we do not write the rules and all

questions or clarifications should be sent to the contacts listed in the rules. All competition rules

will be posted on the conference website and an email notification will be sent when the rules

are released. Note that ASCE National requires that each conference holds a Business Meeting

and the Technical Paper Competition. Attendance and participation at these events are required

to qualify for the National Steel Bridge or Concrete Canoe competitions.

All schools must fill out and return the attached School Registration Form. This is to let us know

which schools plan on attending this year, and to get an idea of how many people plan on

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attending the conference. Your school will not be held to these numbers, but this will greatly

assist us in planning the conference. All schools that plan on participating in OVSC this year must

pay a $150 registration fee. The School Registration Form and fee are due by November 2, 2012.

Individual registration fees will be similar to last year’s, and will be announced in the second

mailer.

We have reserved rooms at the Wyndham and are in process of reserving the second hotel.

Both hotels will be within walking distance of all on campus competitions, while being located

within ½ hour from Friday’s off campus competitions. The Wyndham is $99 per night and tax

exception for non-profit groups is available; ask your hotel when making reservations. Large

trucks, buses and trailers will have to be parked 5 minutes off site at a rate of $20 per night, with

shuttle services available to and from the hotel(s). See the conference webpage for more

details.

If you have any questions, don’t hesitate to contact me at

ohiovalleystudentconference@gmail.com. All questions and rule clarifications will be posted on

our website. We look forward to seeing everyone in the spring.

Sincerely,

Eric Loescher

President, CSU ASCE

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OVSC 2013 School Registration Form

This form needs to be filled out by ALL schools, regardless if you plan on attending the conference or

not. Please email or mail us this form and, if participating, mail a $150 check postmarked by

November 2, 2012. Make checks payable to the “The CSU Foundation” and mail to:

Cleveland State University

Civil and Environmental Engineering Department

ASCE

2121 Euclid Avenue

Cleveland, OH 44115-2214

School: Click here to enter text.

Contact Person: Click here to enter text.

Email: Click here to enter text.

☐We plan on attending the OVSC conference

Approximate number of attendees: Click here to enter text.

We plan on participating in:

☐Steel Bridge

☐Concrete Canoe

☐Technical Paper

☐AutoCAD

☐Surveying

☐Environmental Water Treat

☐Balsa Wood Bridge

☐Concrete Horseshoes

☐Concrete Bat

☐We do NOT plan on attending the OVSC this year

Questions? Email ohiovalleystudentconference@gmail.com

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Overall Conference Winner

The maximum number of points awarded for each event is as follows:

*Can have more than 1 team from each school

The percentages of the maximum possible points for each event are as follows:

First Place 100%

Sixth Place 50%

Second Place 90%

Seventh Place 40%

third Place 80%

Eighth Place 30%

fourth Place 70%

Ninth Place 20%

Fifth Place 60%

Participation 10%

The team that wins the “Spirit of the Competition Award” will receive 3 bonus points, 2nd place in voting will get 2 bonus points, and 3rd will get 1 bonus point.**

For example, the first place team in Surveying will receive 10 points (10*1) and the third place team will receive 8 points (10*0.8), and the eleven place team will receive 1 point (10*0.1).

The school with the most points will win the conference. In the event of a tie, a separate tiebreaker scoring will be used. All first place finishers will receive 3 points, 2nd place 2 points, and 3rd place 1 point. The team with the most points will win the tiebreaker and one half (1/2) point will be added to their overall score in order to break the tie.

**The Spirit of the Competition award is voted on by all schools at the business

meeting and is based on sportsmanship, enthusiasm, teamwork, honor, and

integrity.

Steel Bridge 20 points Concrete Canoe 20 points AutoCAD 10 points Balsa Wood Bridge* 10 points Environmental 10 points Surveying 10 points Technical Paper 10 points Concrete Bat 10 points Concrete Horseshoes 10 points

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Conference Schedule OVSC 2013

Time Event Location

THURSDAY, April 4th

12:00-5:00 Registration Hotel Lobbies

2:30-5:30 Technical Paper Presentation Hotel Conference Room

2:30-5:30 Concrete Canoe Paper Presentation Hotel Conference Room

5:00-6:00 Networking Event Wyndham Hotel

6:00 Welcome Dinner

FRIDAY, April 5th

6:00-8:30 Breakfast

Hinckley Lake

8:00-9:00 Concrete Canoe Set-up

8:30-9:00 Canoe Captains Meeting

8:30-9:00 Surveying Captains Meeting

9:00 Canoe Aesthetics Judging

9:00-11:00 Balsa Wood Bridge Construction

9:00-3:00 Surveying Competition

11:00 Swamp Testing

11:30-1:00 Lunch

12:00-4:00 Concrete Canoe Races

12:30-2:00 Concrete Horseshoes

1:00-4:00 Concrete Softball Bat

7:00-9:00 Social Event Cleveland

SATURDAY, April 6th

7:30-8:30 Breakfast

Woodling Gym 7:00-8:00 Steel Bridge Set-up

7:30-8:00 Steel Bridge Captains Meeting

8:00-4:00 Steel Bridge Competition

8:30-9:00 Environmental Captains Meeting Stilwell Hall

9:00-11:00 Environmental Competition

11:00-1:00 Lunch CSU Food court

1:00 Balsa Wood Bridge Testing Woodling Gym

1:00-3:00 AutoCAD Competition Stilwell Hall

5:00 Business Meeting Wyndham Hotel

6:00-9:00 Awards Banquet Wyndham Hotel

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Summary of Deadlines

October 11, 2012 Mailer 1 Sent Out November 2, 2012 School Registration Form Due School Registration Fee Due (Postmarked) Mid December Mailer 2 Sent Out January 25, 2013 Individual Registration Due (Postmarked) March 1, 2013 Technical and Concrete Canoe Papers Due March 1, 2013 Mailer 3 Sent Out April 4-6, 2013 OVSC Competition

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Mailer II Cleveland State University American Society of Civil Engineers Student Chapter 2121 Euclid Avenue Cleveland, OH 44115-2214

January 29, 2013

Dear Ohio Valley Student Conference Participants,

This is your official copy of your 2013 OVSC mailer 2, the second of 3 mailers.

Enclosed you will find the following information:

Updated links

Hotel information

Individual attendee registration

As you should already be familiar with, the OVSC website is at:

https://sites.google.com/site/ohiovalleystudentconference/home

Hotel reservations can be made on the website. There is a limited number of rooms at the

Wyndham (primary hotel), so it is recommended to make reservations a.s.a.p. All information

from the mailers will be posted to the OVSC website. THE WEBSITE SHOULD BE YOUR BEST

FRIEND!!

The rules are posted on the conference website and any questions or clarifications can be sent

to one of the people listed at the end of the rules. This year, similar to last year, we will also

determine an overall winner of the conference. Each school will be awarded points for each

competition that they participate in. The points breakdown is posted on the website, and the

Steel Bridge and Concrete Canoe events carry a heavier weight. This is to encourage schools to

participate in all of the competitions, and to get more students involved.

Note that ASCE National requires that each conference holds a Business Meeting and the

Technical Paper Competition. Attendance and participation at these events are required to

qualify for the National Steel Bridge or Concrete Canoe competitions.

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All schools must fill out and return the attached Attendee Registration Form and should

postmark it by March 1, 2013 to avoid late registration fees.

We have reserved rooms at the Wyndham as first come first serve signups. Once the Wyndham

is filled we have contacted both the Hyatt and Hampton hotels and they will also have availability.

All hotels will be within walking distance of all on campus competitions, while being located

within ½ hour from Friday’s off campus competitions. The Wyndham is $99 per night and tax

exception for non-profit groups is available; ask your hotel when making reservations. Large

trucks, buses and trailers will have to be parked 5 minutes off site at a rate of $25 per night, with

shuttle services available to and from the hotel(s). See the conference webpage for more

details.

If you have any questions, don’t hesitate to contact me at

ohiovalleystudentconference@gmail.com. All questions and rule clarifications will be posted on

our website. We look forward to seeing everyone in April.

Sincerely,

Eric Loescher

President, CSU ASCE

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OVSC 2013 Individual Attendee

Pre-Registration Form

Send postmarked by March 1, 2013.

Each conference attendee should pre-register for OVSC 2013. Please fill out the individual

registration page and send with $90.00 per person to:

Cleveland State University Civil and Environmental Engineering Department

ASCE 2121 Euclid Avenue

Cleveland, OH 44115-2214

Make checks payable to “The CSU Foundation”

With this fee each registered person (students and faculty) will receive:

Conference registration packets and badges

6 meals to include:

o Opening (Thursday) and closing (Saturday) evening ceremony banquet dinners

o Breakfast and Lunch on Friday and Saturday

Conference Sweatshirt/Hoodie

A fun filled weekend!!

Late Registration

Any registrations postmarked after March 1, 2013 must pay a late fee of $20.00.

This is due to the prior arrangements needed with the hotel and university. Any

students or faculty that arrives at the conference without pre-registering must pay

the late registration fee at check-in.

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Overall Conference Winner

The maximum number of points awarded for each event is as follows:

*Can have more than 1 team from each school

The percentages of the maximum possible points for each event are as follows:

First Place 100%

Sixth Place 50%

Second Place 90%

Seventh Place 40%

third Place 80%

Eighth Place 30%

fourth Place 70%

Ninth Place 20%

Fifth Place 60%

Participation 10%

The team that wins the “Spirit of the Competition Award” will receive 3 bonus points, 2nd place in voting will get 2 bonus points, and 3rd will get 1 bonus point.**

For example, the first place team in Surveying will receive 10 points (10*1) and the third place team will receive 8 points (10*0.8), and the eleven place team will receive 1 point (10*0.1).

The school with the most points will win the conference. In the event of a tie, a separate tiebreaker scoring will be used. All first place finishers will receive 3 points, 2nd place 2 points, and 3rd place 1 point. The team with the most points will win the tiebreaker and one half (1/2) point will be added to their overall score in order to break the tie.

**The Spirit of the Competition award is voted on by all schools at the business

meeting and is based on sportsmanship, enthusiasm, teamwork, honor, and

integrity.

Steel Bridge 20 points Concrete Canoe 20 points AutoCAD 10 points Balsa Wood Bridge* 10 points Environmental 10 points Surveying 10 points Technical Paper 10 points Concrete Bat 10 points Concrete Horseshoes 10 points

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Conference Schedule OVSC 2013

Time Event Location

THURSDAY, April 4th

12:00-5:00 Registration

Wyndham Hotel

2:30-5:30 Technical Paper Presentation

2:30-5:30 Concrete Canoe Paper Presentation

5:00-6:00 Networking Event

6:00 Welcome Dinner

8:00 Surveying Captains Meeting (times scheduled)

8:00 Canoe Captains Meeting

FRIDAY, April 5th

6:00-8:30 Breakfast

Hinckley Lake

8:00-9:00 Concrete Canoe Set-up

8:30-9:00 Surveying Captains Meeting (if missed Thurs.)

9:00 Canoe Aesthetics Judging

9:00-11:00 Balsa Wood Bridge Construction

9:00-3:00 Surveying Competition

11:00 Swamp Testing

11:30-1:00 Lunch

12:00-4:00 Concrete Canoe Races

12:30-2:00 Concrete Horseshoes

1:00-4:00 Concrete Softball Bat

7:00-?? Discover Downtown Cleveland Social Adventure Cleveland

SATURDAY, April 6th

7:30-8:30 Breakfast

Woodling Gym 7:00-8:00 Steel Bridge Set-up

7:30-8:00 Steel Bridge Captains Meeting

8:00-4:00 Steel Bridge Competition

8:30-9:00 Environmental Captains Meeting Stilwell Hall

9:00-11:00 Environmental Competition

11:00-1:00 Lunch CSU Food court

1:00 Balsa Wood Bridge Testing Woodling Gym

1:00-3:00 AutoCAD Competition Stilwell Hall

5:00 Business Meeting Wyndham Hotel

6:00-9:00 Awards Banquet Wyndham Hotel

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Summary of Deadlines

October 11, 2012 Mailer 1 Sent Out

November 2, 2012 School Registration Form Due

School Registration Fee Due (Postmarked)

**January 29, 2013 Mailer 2 Sent Out

**March 1, 2013 Individual Registration Due (Postmarked)

March 1, 2013 Technical and Concrete Canoe Papers Due

**March 4, 2013 Mailer 3 to be Sent Out

** March 28, 2013 AutoCAD-Team Portion DUE

April 4-6, 2013 OVSC Competition

** changed or added from mailer 1

Mailer 3 will have final detailed schedule, parking directions, final updates, etc…

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Mailer III Cleveland State University American Society of Civil Engineers Student Chapter 2121 Euclid Avenue Cleveland, OH 44115-2214

March 26, 2013

Dear Ohio Valley Student Conference Participants,

This is your official copy of your 2013 OVSC mailer 3, the last of 3 mailers.

Enclosed you will find the following information:

Updated schedule

Miscellaneous info

As you should already be familiar with, the OVSC website is at:

https://sites.google.com/site/ohiovalleystudentconference/home

All maps pertaining to OVSC will be uploaded to the website.

Hotel reservations should already be made for your team members or in process.

Note that ASCE National requires that each conference holds a Business Meeting and the

Technical Paper Competition. Attendance and participation at these events are required to

qualify for the National Steel Bridge or Concrete Canoe competitions. All presentations needing

a computer are required to be put on a Flash Drive and will be presented on a Windows based

PC.

Don’t forget, ** April 1st, 2013** AutoCAD-Team Portion DUE.

In regards to late registrations:

1) Thanks to all who got registered on time.

2) All those who have already registered and sent their checks had late fees

waived if the checks were already received.

3) Any individuals registering at the conference will have to pay the $20 late fee

on top of the $90 registration fee.

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Large trucks, buses, and trailers will have to be parked 5 minutes off site with shuttle services

available to and from the hotel(s). Let us know if you need trailer/bus parking. We will have to

let the Wyndham/Hyatt know so they can allow you to park at the port authority (Cleveland

Browns Stadium) / Burke Lakefront lot. It's $25 per night.

Regardless of your hotel arrangements, breakfast will be at the Wyndham Hotel for pickup both

Friday and Saturday mornings.

Some competitions that get assigned time slots will be ordered by distance from CSU to the best

of our capabilities while attempting to prevent overlapping times for your school’s times. These

are attached at the end of this mailer and will also be on the website.

If you have any questions, don’t hesitate to contact us at

ohiovalleystudentconference@gmail.com. All questions and rule clarifications will be posted on

our website. We look forward to seeing everyone in April.

Sincerely,

Eric Loescher

President, CSU ASCE

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Overall Conference Winner

The maximum number of points awarded for each event is as follows:

*Can have more than 1 team from each school

The percentages of the maximum possible points for each event are as follows:

First Place 100%

Sixth Place 50%

Second Place 90%

Seventh Place 40%

third Place 80%

Eighth Place 30%

fourth Place 70%

Ninth Place 20%

Fifth Place 60%

Participation 10%

The team that wins the “Spirit of the Competition Award” will receive 3 bonus points, 2nd place in voting will get 2 bonus points, and 3rd will get 1 bonus point.**

For example, the first place team in Surveying will receive 10 points (10*1) and the third place team will receive 8 points (10*0.8), and the eleven place team will receive 1 point (10*0.1).

The school with the most points will win the conference. In the event of a tie, a separate tiebreaker scoring will be used. All first place finishers will receive 3 points, 2nd place 2 points, and 3rd place 1 point. The team with the most points will win the tiebreaker and one half (1/2) point will be added to their overall score in order to break the tie.

**The Spirit of the Competition award is voted on by all schools at the business

meeting and is based on sportsmanship, enthusiasm, teamwork, honor, and

integrity.

Steel Bridge 20 points Concrete Canoe 20 points AutoCAD 10 points Balsa Wood Bridge* 10 points Environmental 10 points Surveying 10 points Technical Paper 10 points Concrete Bat 10 points Concrete Horseshoes 10 points

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Conference Schedule OVSC 2013

Time Event Location

THURSDAY, April 4th

All Thursday events are at the Wyndham Hotel Wyndham Hotel:

12:00 - 5:00 Registration Outside Embassy Room

2:30 - 5:30 Technical Paper Presentation Embassy Room

2:30 - 5:30 Concrete Canoe Paper Presentation State Room

6:00 - 8:00 Welcome Dinner Ball Room

8:00 Surveying Captains Meeting TBD

8:00 Canoe Captains Meeting TBD

FRIDAY, April 5th

6:00 - 8:30 Grab and Go Breakfast Pick-up Wyndham Hotel

Hinckley Lake:

8:00 - 9:00 Concrete Canoe Set-up Boathouse

8:30 - 9:00 Surveying Captains Meeting (if missed Thurs.) Redwing Cabin

9:00 - 11:00 Balsa Wood Bridge Construction Redwing Cabin

9:00 - 3:00 Surveying Competition Redwing Cabin

9:00 - 11:00 Canoe Aesthetics Judging Boathouse

9:00 - 10:00 Canoe judges only in canoe set-up area Boathouse

10:00 - 10:30 Captains only in canoe set-up area Boathouse

11:00 - 12:00 Swamp Testing Boathouse

11:30 - 1:00 Lunch Redwing Cabin

12:00 - 4:00 Concrete Canoe Races On the Lake

12:30 - 2:00 Concrete Horseshoes Redwing Cabin

1:00 - 4:00 Concrete Softball Bat Redwing Cabin

6:00 - 7:00 Steel Bridge Captains Meeting Wyndham Hotel

7:00 - ?? Discover Downtown Cleveland Social Adventure Cleveland

SATURDAY, April 6th

6:00-8:30 Grab and Go Breakfast Pick-up Wyndham Hotel

7:00-8:00 Steel Bridge Unloading Woodling Gym

8:00-4:00 Steel Bridge Competition

8:30-9:00 Environmental Captains Meeting Stilwell Hall Room 426

9:00-11:00 Environmental Competition

11:00-1:00 Lunch (in SC – Student Center) 2nd floor CSU Food Court

1:00 Balsa Wood Bridge Testing Woodling Gym

1:00-3:00 AutoCAD Competition Stilwell Hall Room 127

5:00 Business Meeting Wyndham Hotel

6:00-9:00 Awards Banquet Wyndham Hotel

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Thursday Tech Paper Presentation Time Slots

University distance (miles)

Tech Paper

1 Cleveland State University 0 2:15 PM

2 University of Akron 39 2:30 PM

3 Youngstown State University 74 2:45 PM

4 Geneva College 101 3:00 PM

5 Carnegie Mellon University 136 3:15 PM

6 University of Pittsburgh 136 3:30 PM

7 Ohio State University 142 3:45 PM

Judges Break 4:00 PM

8 University of Dayton 216 4:15 PM

9 Ohio University 218 4:30 PM

10 University of Cincinnati 248 4:45 PM

11 Cincinnati State Tech & Comm C. 249 5:00 PM

12 University of Kentucky 332 5:15 PM

13 University of Louisville 351 5:30 PM

14 Western Kentucky University 461 5:45 PM

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Summary of Deadlines

October 11, 2012 Mailer 1 Sent Out

November 2, 2012 School Registration Form Due School Registration Fee Due (Postmarked)

January 29, 2013 Mailer 2 Sent Out

March 1, 2013 Individual Registration Due (Postmarked)

March 1, 2013 Technical and Concrete Canoe Papers Due

**March 26, 2013 Mailer 3 to be Sent Out

April 1st, 2013 AutoCAD-Team Portion DUE

April 4-6, 2013 OVSC Competition

** changed or added from mailer 2

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Sponsorship Letter

Dear Prospective Sponsor:

We are writing you on behalf of Cleveland State University’s Student Chapter of American Society of

Civil Engineers (ASCE). We are especially excited about this upcoming year because we will be hosting

the Ohio Valley Student Conference (OVSC) April 4-6, 2013. We will be bringing over 400 students and

faculty from 14 universities to Cleveland while showcasing our school and region. The conference

competitions will include: Steel Bridge, Concrete Canoe, Land Surveying, AutoCAD, Balsa Wood

Bridge, Environmental Design, Concrete Horseshoes, and Concrete Bat.

It will take a great deal of commitment and hard work to prepare for the conference, which our

dedicated members have already begun for next spring. Every year our student members must find

ways to cover the costs of materials for the competitions. Since we are hosting the conference in

2013, there will be many additional expenses including: facility/venue rentals, meals, banquets, and

other conference costs. None of our accomplishments in previous years would have been possible

without the support and assistance of our alumni, local engineering, surveying, and construction

professionals.

Our projections show that the conference will cost over $50,000. Approximately half of this is to be

raised from student fees, but we are relying on fundraising for the rest. We have great expectations

for the ASCE OVSC competition, and with your help we can make it a tremendous success. Please

consider sponsoring the 2013 OVSC at Cleveland State University. For your convenience, we have

enclosed this year’s sponsorship form with additional information.

Thank you again for your support and sponsorship of the 2013 ASCE OVSC! We will follow up with you

in a few weeks if you have any questions, but please don’t hesitate to contact us earlier.

Eric Loescher Amy Kalabon

OVSC 2013 Co-Chairperson OVSC 2013 Co-Chairperson

ASCE Student Chapter President ASCE Student Chapter Secretary

OVSC.CSU@gmail.com OVSC.CSU@gmail.com

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Sponsorship Levels:

→ Platinum - $1,200+ → Silver - $500-749

→ Gold - $750-1,199 → Bronze – Up to $500

*If your company has a digital logo available please email it to OVSC.CSU@gmail.com

Contact Name ________________________________

Address ________________________________

City, State, Zip ________________________________

E-Mail ________________________________

Competition with a donation of $_______________.

Checks can be made payable to: The CSU Foundation

Enclosed you will find my:

Card Number______________________________________________ Exp. ________

For the Amount of $___________ Signature __________________________

For Platinum Level, which competition would you like to sponsor?

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For Gold Level, which meal would you like to sponsor?

fy what you will be providing.

Questions? Clarifications? Please contact Eric Loescher @ e.loescher@csuohio.edu

Thank you for your support! Check out more information on OVSC 2013 at

https://sites.google.com/site/ohiovalleystudentconference/sponsors

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Suggestions for Future Host

Start planning as soon as possible. A vast amount of work can be done the

summer before competition, when the conference committee is not taking

any classes. Such as: writing rules for competitions, fundraising, reserving

locations for events and preparing correspondence.

Make sure that you have everything in writing, especially for event locations.

Our Steel Bridge location was almost cancelled, due to us not putting in a

written request. If you talk to someone in person, follow it up with an email.

Make sure that you understand your College/University’s process for

requesting campus locations and facilities.

Save all of your emails and written correspondence and back up everything.

Reserve locations for longer than you think you may need, only if you are not

being charged for the location. Thing will always come awry. Allow for setup

and clean up times.

Get the word out early about the conference. Seek help from recent

graduates and ASCE Young Members who have participated in the

conference in years past. Go to local chapter meetings for other engineering

organizations (i.e. ASCE Section/Branches, ACI, ABCD, Engineering Societies,

Engineers Without Borders (EWB), Contractor Associations, etc.).

Get to know and work directly with your local ASCE section/branch. The ASCE

Cleveland Section has monthly meetings, and we made sure that we had at

least one OVSC Conference Chair to attend each one. This was a

straightforward place to tackle multiple companies at once and seek

donations for the conference. The ASCE Cleveland Section played a key role

in helping us financially for OVSC 2013. These meeting are also a great

networking opportunity and a great resource to obtain judges for all events.

The OVSC Conference Committee also had 50/50 raffles at multiple meetings

to help with fundraising.

Over budget everything because hidden fees will add up. Our University

changed their reimbursement process three weeks before competition,

which required us to get multiple quotes on everything that we needed last

minute.

Find out how to get a tax exemption form from your school.

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Fundraise should be your number one priority and should be early and often.

Send fundraising letters out multiple times. Get everyone involved with the

fundraising process, so the OVSC fundraising chair does not become

overwhelmed. Get specific contacts at a company. Ask people in your

chapter that have co-ops/internships. Our student chapter stuffed

fundraising letters at our monthly meetings.

A local engineering firm donated engineering paper and our student chapter

decided to sell the packs as a fundraiser.

Our student chapter did a Fundamentals of Engineering (FE) Book Fundraiser.

Follow up on all tasks that are assigned to your team members. Make the

team members responsible.

Our student chapter used Dropbox to share and store all of our files related

to the conference. This was much easier than emailing documents around

and making sure everyone was looking at the most up to date version. Also,

all files were backed up and stored in case of a computer crash.

Plan for tasks to take considerably longer than anticipated. This is especially

true for other schools meeting deadlines. Our student chapter did post a late

fee if deadlines were not met, but charged no late fee; due to every

college/university has a different process in order to obtain a check. You will

know which schools are well organized and which ones are not.

Recruit as many people as possible to help, but realize that everyone wants

to help out at the start of the semester and then they disappear as the

semester goes on. Get a core group of people to help you out and rely on

them. Our student chapter also sought help from other student chapter

organizations in our university to help with volunteering the days of the

conference, this was a major plus.

Have one person in charge of each competition. Have them responsible for

writing rules, score sheets, obtaining materials and being the contact the day

of competition. This prevents the OVSC Conference Chair from being

bombarded with questions each day of the conference.

Keep the conference website updated and put as much info as possible on

the website.

Have one person in charge of registration, because there will be many, many

last minute changes a few weeks before the conference.

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Signage and directions are a very important part of the conference. Students

and Advisors are from out of town and may have not been to the area

before.

We live in the Northeast, plan for it being cold and for rain.

We started the Fall semester out having a meeting every two weeks and as

the conference got closer the conference committee met once a week. This

allowed for any problems that came about to be solved quickly.

Remember to have fun but be prepared to put in a lot of hard work.

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Budget OVSC 2013

Host: Cleveland State

What Need Cost Estimate Actual

Registration

Thursday, Friday,

Saturday

What Need Cost Estimate Actual

Lanyards From Quantity Per item Shipping Tax/Setup Estimate Actual

Amazon 375 11.99 per 24 $0.00 $0.00 $191.84 $215.82

Badge Holders From Quantity Per item Shipping Tax/Setup Estimate Actual

Marco Promotional Products 500 $0.40 $0.00 $0.00 $200.00 $254.88

Tshirts/Hoodies From Quantity Per item Shipping Tax/Setup Estimate Actual

The Max Screenprinting LLC - T-

shirts 365 $10.00 Pick Up $45.00 $3,695.00 $1,858.25

Hoodies 12 $16.00 Pick Up $45.00 $237.00 $244.00

Judge T-shirts 55 $16.00 Pick Up $45.00 $925.00 $729.00

Volunteer t-shirts 45 $10.00 Pick Up $45.00 $495.00 $273.50

Concrete T-shirts 12 $10.00 Pick Up $45.00 $165.00 $78.00

Art Prep for Tshirts 5 $10.00 $50.00 $100.00

Screens for Printing 5 $15.00 $75.00 $105.00

Bags - Cloth or Plastic? From Quantity Per item Shipping Tax/Setup Estimate Actual

Labels for Bags 375 $31.49 $0.00 $2.18 $35.00 31.28

Plastic Bags from Kelly 375 $0.00 $0.00 $0.00 $0.00 $0.00

Folders From Quantity Per item Shipping Tax/Setup Estimate Actual

Folders form Dean's Office 340 $0.00 $0.00 $200.00 $260.00

Misc

Printing Conference Schedule @

CSU Duplicating $250.00 $163.00

Neon Card Stock for Badge Holders 2 $17.99 $0.00 $0.00 $40.00 $35.66

Tent Cards - Reserved 1 $14.99 $0.00 $1.12 $15.00 $14.89

Toner Black 1 $69.99 $0.00 $5.25 $75.00 $62.58

Toner Yellow 1 $67.99 $0.00 $4.24 $68.00 $56.55

Toner Cyan 1 $67.99 $0.00 $4.24 $68.00 $46.55

Sharpie Markers - Fine 1 $1.99 $0.00 $0.15 $3.00 $2.14

Stickie Notes 2 $2.00 $0.00 $0.30 $5.00 $4.30

Sharpie Marker - Chisel 1 $5.49 $0.00 $0.41 $6.00 $5.90

$6,798.84 $4,541.30

Thursday 4-4-2013What Need Cost Estimate Actual

Room 1 $250.00 $250.00 $0.00

AV for the Room 1 $110.00 $110.00 $0.00

Service Charge $75.60 $75.60 $75.60

Room Rental 1 $250.00 $250.00 $0.00

AV for the Room 1 $110.00 $110.00 $0.00

Service Charge $75.60 $75.60 $75.60

Captain's Meeting Room

Room Rental 1 $250.00 $250.00 $0.00

Welcome Dinner

Rental of Room 1 $0.00 $0.00 $0.00

A/V $400.00 $400.00 $400.00

Meal 310 $35.00 $10,850.00 $10,850.00

Service Gratuity @ 21% 21% of Meal $2,362.50 $2,362.50

Canoe Setup

Pontoon Rental 2 $32.50 $65.00 $55.00

$14,798.70 $13,763.70

Date: April 4 - 6, 2013

Total for Registration

Thursday Subtotal =

Technical Paper Presentations

Concrete Canoe Presentations

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Friday 4-5-2013What Need Cost Estimate Actual

Breakfast

Meal 275 $5.00 $1,375.00 $1,375.00

Service Charge $288.75 $288.75 $288.75

Hinckley

Concrete Canoe

Park Rental 1 $175.00 $175.00 $175.00

Rental of Lifeguards/ Dive Rangers 8 $30.00 $240.00 $240.00

Concrete Cinder Blocks for Buoys 10 $2.48 $24.78 $24.78

Megaphones 1 $46.29 $46.29 $46.29

First Aid Kit 2 $25.00 $50.00 $42.46

Ranger 8 hours 1 $240.00 $240.00 $240.00

Portable PA System 1 $31.68 $31.68 $31.68

EMT 2 $180.00 $360.00 $0.00

Pontoon Rental 6 $32.50 per hour $195.00 $55.00

Cones 10 $7.06 $70.63 $70.63

Balsa Wood

Balsa Wood 1 $30.00 $30.00 $30.09

Super Glue 2 $40.00 $40.00 $4.88

Razor Blades 1 $23.26 $23.26 $23.26

Storage Box 1 $6.99 $6.99 $7.51

Paper for Construction Area $10.00 $10.00 $11.79

Surveying

Flags 20 $0.00 $0.00 $0.00

Wood Stakes 20 $0.00 $0.00 $0.00

Rope 1 $0.00 $0.00 $0.00

Rebar 9 $3.00 $27.00 $47.98

Clipboards 3 $0.00 $0.00 $0.00

Blue Painters Tape/Duct Tape 1 $8.00 $8.00 $8.03

MDF 20 $6.45 $129.00 $113.05

Drafting Scale 1 $4.79 $5.00 $4.75

Anchor Staples 1 $44.80 $35.00 $44.80

Concrete Horseshoes

Wood to make Box for Measurment 1 $0.00 $0.00 $0.00

Concrete Bat

Softballs 12 $2.63 $48.00 $31.54

Tee with Adapter 1 $30.00 $30.00 $16.90

Safety Glasses (Kelly) 3 $0.00 $0.00 $0.00

Gloves (Kelly) 3 $0.00 $0.00 $0.00

Mason Twine 2 $5.21 $15.00 $11.20

Wood to make Box for Measurment 1 $0.00 $0.00 $0.00

Scale 1 $35.95 $40.00 $35.95

Lunch

Pizza from Tommy's Strongsville 40 $28.99 $1,159.60 $930.00

Chips 20 $5.88 ea. $117.60 $79.98

Napkins 2 $7.59 per 500 $15.18 $16.32

Pop (1.5 drink per person) 120 $1.00 ea. $120.00 $116.76

Bottled Water 1 $80.00 $80.00 $63.84

Plates 1 $63.99 per 600 $63.99 $35.99

Paper Towels 1 $12.99 12 pack $12.99 $12.99

Cleaner 2 $2.99 ea. $5.98 $0.00

Dessert 375 $1.00 ea. $375.00 $87.50

Coffee Urns 2 $39.49 ea. $80.00 $78.98

Coffee and Hot Chocolate 4 $11.99 ea. $50.00 $47.96

Misc

Scoreboard - Big Dry Erase Board 3 $0.00 $0.00 $0.00

Trash Bags 1 $6.99 $6.99 $6.99

Signage 42 $12.00 $504.00 $595.13

H Frames for Signage 25 $2.10 $125.00 $52.50

Banner (5x2.5) 1 $70.00 $70.00 $250.75

Chalkboard Contact Paper 4 $6.91 $30.00 $27.64

Foam board 3 $80.00 $240.00 $84.75

Walkie Talkies 2 51.99 $100.00 $103.98

$6,700.71 $5,573.38

per 35 p sheet

Friday Subtotal =

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Saturday 4-6-2013What Need Cost Estimate Actual

Breakfast

Meal 315 $5.00 $1,575.00 $1,575.00

Service Charge $330.75 $330.75 $330.75

Steel Bridge

Tape (White Duct Tape) 4 $5.69 $22.76 $24.47

Everything in SH Basement 1 $0.00 $0.00 $0.00

Plastic Boxes for Steel Pieces 1 $0.00 $0.00 $0.00

Plywood 1 $200.00 $200.00 $114.92

Setup 1 $100.00 $100.00 $100.00

Rental of Room 1 $0.00 $0.00 $0.00

Tables to rent 12 $7.87 $100.00 $94.39

MDF 2 $14.54 $29.07 $29.07

Caution Tape 4 $10.00 $40.00 $35.06

AV Equipment (Conference Services) 1 $0.00 $0.00 $0.00

8 pcs. 3/4" disc magnets 1 $2.49 $5.00 $2.68

Buckets (10 pack) 30 $2.60 $90.00 $83.85

Awards Plaques (FROM AISC) $0.00 $0.00 $0.00

AutoCad

Room 1 $0.00 $0.00 $0.00

Projector 1 $0.00 $0.00 $0.00

Lunch

2nd Floor Student Center 335 $8.00 $2,680.00 $1,700.00

Boxed Lunches for Judges 30 $8.00 $240.00 $239.70

Environmental

Room Rental 1 $0.00 $0.00 $0.00

Fertilizer - Donated 1 $30.00 $0.00 $0.00

Distilled Water 1 $12.46 $12.46 $12.46

Phosphorus meter $1.00 $389.00 $389.00 $389.00

Balsa Bridge Testing

Sand 2 $4.00 $8.00 $8.00

Award Banquet & Dinner

Awards Award Plaques 53 $25.00 $1,325.00 $745.99

Parking for Judges 12 $10.00 $250.00 $120.00

Wyndham Room Rental For Business Meeting 1 $300.00 $300.00 $0.00

Business Meeting AV 1 $110.00 $110.00 $110.00

Business Meeting Service Fee $23.10 $23.10 $23.10

Meal 375 $28.00 $10,500.00 $10,500.00

Service Gratuity @ 21% 21% of Meal $2,289.00 $2,289.00

AV 1 $420.00 $420.00 $420.00

$21,039.14 $18,947.44

Estimated Actual

Total= $49,337.39 $42,825.82

Donations

$2,100.00

$30,240.00

$2,500.00

$7,000.00

$6,450.00

$2,520.00

$750.00

Total $50,810.00

School Registration (14 X &150.00)

Individual Registration (336*90)

ASCE Cleveland Section

Saturday Subtotal =

CSU SGA

Private Company Donations

Private Personal Donations

Donation for Concrete Canoe (***not included in Overall Donations Total***)

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ENGAGED is the official Tumblr of Cleveland State University. Follow us to learn more about all the

ways you can engage with the home of Engaged Learning. For more information about Cleveland

State, please visit csuohio.edu.

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Concrete canoes set sail as CSU welcomes student engineers

Leave it to a bunch of engineers to test the limits of the phrase “whatever floats your boat.” The concrete canoe regatta was a highlight of the recent Ohio Valley Student Conference of the American Society of Civil Engineers, hosted by Cleveland State University. The 2013 edition of this annual event, held April 4-6, brought teams of student engineers representing 14 colleges from Ohio, Pennsylvania and Kentucky to Cleveland for three days of carefully calculated competition – and plenty of fun. Youngstown State University won the regatta, held at Hinckley Lake. Competitors were required to design, build and race canoes with concrete hulls. First, the vessels had to pass a flotation test to prove they were … seaworthy? “I’m not sure if seaworthy is the right word,” said Dr. Norbert Delatte, chair of CSU’s Civil and Environmental Engineering Department. “Lakeworthy, maybe. Concrete normally weighs twice as much as water. The trick is making it into a boat shape that will float. That’s where the engineering comes in.”Other events were held on the CSU campus, including an intense contest to erect model bridges made of steel. The CSU team posted its best score in the concrete horseshoe competition.Top finishers overall were the University of Akron, Western Kentucky University and the University of Pittsburgh. All told, 400 budding engineers, supporters and judges attended the conference. It was organized by CSU’s ASCE student chapter and Dr. Philip De Groot, associate professor of engineering at CSU.

STUDENT CONFERENCE STATISTICAL SUMMARY SHEET

Instructions: Your post-conference report consists of this form and all appropriate attachments as indicated. Must be uploaded to the ASCE Student Conference Hosts eRoom within 60 days of the end of the conference. $500 host stipend will be disbursed if the post-conference report is received within the 60 days and the conference agenda was previously approved by ASCE Student Services. PART I: GENERAL INFORMATION

Conference Name: Date:

Host Chapter:

Conference Theme:

Host Stipend Mailed to:

Next Year's Host Chapter: Tentative Date: PART II: ATTENDANCE

Number Invited Attended Percent

Chapters

Sections/Branches

Students

Practitioner Advisors

Faculty Advisors

Regional Governors

Other

Total Attendance

Name of CSA Representative Attending:

Name(s) of Society Officers Attending:

Name of ASCE Staff Attending: ____________

Schools Attending:

PART III: PROGRAM

Participation in Various Activities Yes No Page (attach appropriate descriptive information)

Paper Contest

Technical

Professional

Concrete Canoe Competition

Steel Bridge Competition

Speaking Presentation(s)

Technical

Professional

Structural Model Contest

Joint Section/Branch Meeting

Meals/Banquets

Business Meeting

Field Trips

OTHER

Please attach the following: agenda & activities conference constitution financial summary sample correspondence sent to participants, sponsors, and visitors minutes of business meeting rules for competitions held other than the concrete canoe and steel bridge a statement of the positive/negative aspects of your conference, including planning, organization,

implementation and follow-up suggestions for next year’s host newspaper articles or other publicity