2013 November SUM Meeting
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SERVICE UNIT MANAGER MEETING
Transcript of 2013 November SUM Meeting
SERVICE UNIT MANAGER
MEETING
Holiday Closing Dates
• November 27, 28 & 29
– We will reopen on Monday, December 2
• December 24-January 1
– We will reopen on Thursday, January 2
Communications & Retention
• Print and online resources to support a
variety of volunteer roles
• Inspiring stories from the girls/troops and
volunteer experiences
• Development of interactive ideas to
support multiple departments in their
support of all of you –
webinars, resources, and more
5 skills girls learn
1. Goal Setting
2. Decision Making
3. Money Management
4. People Skills
5. Business Ethics
Product Program
Product ProgramCookie Program and Financial Literacy Program
For more about these and other badges girls can earn as Girl
Scouts, see the Badge Finder at forgirls.girlscouts.org/badges.
Product ProgramsHow You Can Help!
1. Educate girls and their guardians about
the program
2. Encourage troops to start their Girl Scout
year in October
3. Understand the program side of the sale
Questions?
Council Sponsored Programs
Council Sponsored Programs
Council Sponsored Programs
GSLE & Me Monthly Chat
4th Tuesday of the Month7:00 p.m.
November 26thCookie Program…
More than selling cookies
Girl Awards and Retention
Bronze
Silver
Gold
How can we retain older girls in Girl
Scouts?
• Engaging girls at a younger age in Take
Action projects proves to be an
effective retention tool.* (GSUSA)
• Juniors who have earned the Bronze
Award are more likely to earn higher
awards.* (GSUSA)
How can service units support the
award prerequisites?
• The journey is the award prerequisite, find ways to make it accessible to girls.
• Offer the level appropriate Journey as a series within your service unit.
• Promote the council sponsored Journey series.
• Encourage attendance at a Journey Jumpstart to get ideas and inspiration to complete a Journey.
How can you support Take Action
Award projects in your service unit?
• Recruit awards advisors.
• Recruit regional advisors.
• Assist girls with community mapping locally and globally.
• Recognize and celebrate all award levels to promote progression!
• Alert local media sources of all Take Action success stories.
GSCSNJ Statistics
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50
100
150
200
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2008 2009 2010 2011 2012
Gold
Silver
The Awards TeamBronze - Morgan Landes [email protected]
Silver -
LyndseyHerman [email protected]
Kerry Camerer [email protected]
Gold – Rona Whitehead [email protected]
Admin Support – Kate Mixon [email protected]
Questions?
Program Department –
Camp Pathway
Vicky Allen
Camp Program Manager
What do these have in common?Need a hint?
Answer
The outdoors,
camp and
transforming lives.
RetentionSynonyms:
confinement
detention
withholding
Antonyms:
freedom
liberation
But that’s more how
people want to feel.
Challenge :
Can you think
of a positive synonym
for retention?
Challenge met!
Memory
Ownership
Here’s what we know:
In 2013, GSCSNJ had a 7% decrease in its retention rate…..
YET
1509 girls in 2013
vs. 1499 girls in 2012
1191 slots in 2013
vs. 1171 slots filled in 2012
Camp works!
What do we do at camp?
We build confidence.
How do we do it?
Confidence in one’s abilities is a transferable skill. A girl begins to think,
“Well, if I can do that, then I can probably do this too……”
Girls learn to do things they thought they could not do and recognize their strengths.
Girls getting to have these positive experiences, remain in Girl Scouts.
They are retained.
They have retained memories, friendships, and success.
Being at camp provides the “things’ that children want.
Our commitment to the future:
GSCSNJ will offer camp programs that include life lessons while imparting fun, imagination and the joy of anticipation. Camp offers something to be excited about!
Questions?
Membership & Community
DevelopmentAndrea Miller
Director, Membership
Services & Community
Development
2014 Membership
• 13,401 Girls + 5.6%
• 8,305 Adults + 7.5%
21,706 Total Members
+ 6.3%
2014 Retention
• 51% Girls 11,242
• 60% Adults 6,675
54%17,917 Members
The Big Number
14,684
THANK YOU!
Questions?
Volunteer Intake Process
- Processed in 24 hours
- Call for your interview
Membership Chat
Webinar
- Weekly webinar for new leaders
• Thu, Nov 7, 2013 7:00 PM - 8:00 PM EST
• https://www3.gotomeeting.com/ojoin/230492998/200000000000919636
• Webinar ID: 230-492-998
•
• Thu, Nov 14, 2013 7:00 PM - 8:00 PM EST
• https://www3.gotomeeting.com/ojoin/235595654/200000000000919636
• Webinar ID: 235-595-654
New Members
Registering on line
- RR receives list weekly
- Works with Service Unit to place
Questions?
Learning Services
Bonnie Kelly
Manager, Learning Services
Girl Scouting 102
Service Unit Orientation
• Many new volunteers are coming on
board!
• Please help the new volunteers connect
with your Service Team and feel supported
• If you need help please contact us
Facilitating Adult Learning
• Learn how to present information to adults in an
engaging and interactive way
• Gain confidence in public speaking
• Recommended for all Girl Scouting 102 Facilitators
• November 16, 10-5 at Pitman United Methodist Church
• For more information contact the Learning Services Team
S.T.E.M. 1.0
• Learn how to do Science activities with the girls!
• Saturday, March 22
• Site: Camden County Community College
I can‟t wait to recognize the
amazing GSCSNJ volunteers !
• New membership initiative
• High School girls in underserved areas
• Deliver STEM activities in a Girl Scout atmosphere
• Career Exploration – STEM career market growing!
• Linked to Bliss and GirlTopia Journeys
Questions?Contact
Martha Brasby, [email protected]
or
Stephanie Fowle, [email protected]
or
Bonnie Kelly, [email protected]
Tips for a Successful Registration
Experience
• General Guidelines
– Stop and Read
– Call or email before you reach your boiling
point – WAY BEFORE!
This
not
this
Tips for a Successful Registration
Experience
• Membership
– Try to set up your initial account with the
information you provided previously
– Stop if you are prompted for a login before
being directed to a link emailed to you
– Stop if you do not see your family or troop
once you have successfully logged in
– Call or email the ebiz help desk
Tips for a Successful Registration
Experience
• Programs and Trainings
Login to your account before searching
Enter CTL+F5 if you should see the pre-requisite symbols next to everyone‟s name
Use the search bar on the upper right
Use the filters on the left to fine tune a general search
Thank You!
• “Awesome Volunteer” signs available!
• Could be given to new leaders, used as an
award, or a big “THANKS!” to someone
who has made a difference in your SU
• Signs will be available at the end of
tonight‟s meeting – please see your
R&R team!
Questions?
Jeannie HauckTroop Finance Associate
(856)795-1560 Ext. 317
Finance Department
What Is The Financial Summary
• The GSCSNJ Troop Financial Summary
form itemizes the troop or service unit
income and expenses for the year.
• GSUSA requires all Girl Scout councils to
maintain records of all troop funds and
bank account numbers.
• The financial summary must be completed
by all troops and service units annually.
Why Is The Financial
Summary Important
• Gives leaders, parents and girls an opportunity to
review the year‟s troop finances.
• Gives girls the opportunity to set financial goals
and learn money management, a key part of the
Girl Scout Leadership Experience.
• Gives GSCSNJ a record of all funds and bank
accounts so we can maintain accurate records as
set forth by GSUSA.
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How We Use The Annual Troop
Financial Summary
• A tool to help girls and parents understand how
the troop funds are being spent.
• To hold troops accountable for accurate financial
reporting. Troop bank account signers are held
responsible for maintaining clear accounting
standards and practices.
• To confirm bank account information and itemize
income and expenses during the Girl Scout year.
The Annual Troop Financial
Summary Includes:• A detailed account summary of all the income
and expenses throughout the Girl Scout year for your troop or service unit.
• A balance of funds after each transaction.
• An explanation for each transaction into and out of the troop bank account.
• The most recent bank statement.
• NOTE: Don‟t attach all your income and expense receipts to the summary. Keep them with your troop or service unit records.
How To Complete The Annual
Troop Financial Summary• Use the report like a checkbook register and start
entering transactions as soon as you start meeting for the year.
• Enter each troop income and expense dollar amount in the appropriate column as they occur.
• Calculate the balance after each transaction in column H on the spreadsheet.
• Write an explanation for each transaction in the “Detail” column on the spreadsheet.
• Balance your summary with your bank statement each month.
When Is The Financial Summary
Due
• Submit your completed financial summary along with your most recent bank statement to your service unit treasurer by June 15th for review.
• Service unit treasurers submit all the troop financial summaries to GSCSNJ attention Jeannie Hauck by June 30th.
• Note To Leaders and Service Unit Treasurers: Keep a copy of your completed troop financial summary with your troop records.
Troop Best Finance Practices
• Keep a file with all your troop
receipts, bank statements, bank
deposit/withdrawal slips and troop financial
summary.
• Share and review your GSCSNJ Troop
Financial Summary with the troop girls and
parents on a regular basis (monthly, bi-
monthly, or quarterly).
• Include girls on all financial decisions.
Finance Summary Form
TROOP Service Unit:
LEADERS Person Completing Summary:
Bank:
Account #:
Please attach a copy of the troop's most recent banking statement and the Troop Trip Log and return to your Service Unit Treasurer by July 15th.
INCOME: EXPENSES: (Important: insert beginning checkbook balance in column "H"
A. List all troop dues collected. Include GSUSA membership registration in this column. D. QSP/nuts and cookie funds paid to council.
B. List all monies collected for the council product sales; QSP/nuts and cookies. E. All expenses for program: ceremonies, special events, service projects, craft supplies, trainings,
C. All other monies collected through fund raising activities, donations, etc. etc. Expenses related to all troop trips, including camp, should be listed here.
Explain all other income in comments column. F. All official insignia, recognitions, patches, handbooks, sashes, vests or other uniform pieces.
G. List all other expenses in this column. Explain in comments column.
H. This column keeps the running balance. LAST ENTRY SHOULD MATCH CHECKBOOK BALANCE.
A B C D E F G H
Beginning Balance
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
Totals -$ -$ -$ -$ -$ -$ -$
(total income): -$ (total expenses): -$
Note: This is a report of transactions executed through the troop checking account; Board policy directs troops to deposit all funds into a bank account and to
submit an annual report. DUE: July 15 of each year to the Service Unit Treasurer DUE: July 30 of each year to GSCSNJ
*It is understood that the balance on this form may not match the balance on the troop's most recent bank statement because of checks that have not been deposited, and because there may be
more recent activity than is covered by the bank statement.* Please attach only your most current bank statement!
All Other
Income
Product
ProgramDate
Deposit,
Debit, or
Check#
Troop Dues &
GSUSA
Registration
Product
Program
GSCSNJ Troop Financial Summary
Details
Program
Supplies,
Camp & Trips
Girl Scout Year _ _ _ _ - _ _ _ _
Insignia,
Recognitions &
GSUSA
Registration Fees
All Other
Expenses
INCOME EXPENSES
Questions?
Retail- Starter Kits
Level: Includes all uniform components for each level: Price:
Daisy Vest or Tunic
Flag Patch,Council ID,
Troop Numerals, Insignia Tab,
Membership Pin, WAGGGS Pin,
Girl’s Guide to Girl Scouting Binder
& Free Bag
$50.00
Brownie Vest $52.00
Sash $42.00
Junior Vest $53.00
Sash $43.00
Cadette Vest $57.00
Sash $44.00
Senior \ Vest $57.00
Ambassador/ Sash $44.00
Retail- New Website
• GSCSNJ partnered their web store with GSUSA
– More available stock
• Web orders are pulled from Corporate Distribution Center
– More Sales/Promotions
• GSUSA runs many „online only‟ sales. This sale price can offset
the price of shipping that is now required for all web orders
• “Monday Madness” – special sales run on Monday only.
– For example, one week was ½ price on Cookie jar and Cookie
Glasses set
– Unfortunately, Juliette‟s Closet gift cards can only be used in-store
– Phone orders can be placed with the Newfield location (856) 697-2119
Questions?
