2013 Nonprofit Salary & Benefits Survey for Oregon & … are excited to bring you the 2013 Nonprofit...

2013 Nonprofit Salary & Benefits Survey

for Oregon & SW Washington Employers

Survey Administered by

MBL Group, LLC www.mblgroup.com contact us at: [email protected] p 503.850.4972

Tab 1:

Welcome Survey Participants!

2013 Nonprofit Survey Survey InputWelcome

http://www.mblgroup.com/2013-nonprofit-survey-participants/

Dianne Burt-Green, CCP, SPHR Pam Wasson, SPHR Danielle Luckenbach Submit Your Completed Survey Workbook to:Principal & Managing Owner Senior Associate Office Administrator [email protected]@mblgroup.com [email protected] [email protected] Surveys are due by April 12, 2013p: 503.850.4972 ext. 13 p: 503.850.4972 ext. 14 p: 503.850.4972 ext. 10 Early Participation Deadline is March 29, 2013

Early Participants receive a 10% discount on survey reports

As a 2013 participant, you can access survey documents and information at our 2013 Survey Participant blog site:

If you have questions or need assistance, please contact us at the MBL Group:

Welcome to the 7th Edition of the Nonprofit Salary & Benefits Survey!We are excited to bring you the 2013 Nonprofit Salary & Benefits Survey and we are truly grateful for your participation. As you know, strong participation is the key to a reliable survey for your benchmarking. Thank you for making time to participate!

Since 2001, MBL Group has been supporting our region’s nonprofit community as the sponsor and administer of the Nonprofit Salary & Benefits Survey. In its 7th edition, the Nonprofit Salary & Benefits Survey is the premier survey of wages and benefits practices for nonprofit organizations across Oregon and SW Washington. The 2013 survey has

been carefully designed to meet the needs of nonprofits and provide a high level of value to the community. The 7th edition covers a total of 111 jobs and 15 benefits topics.

As the survey sponsor, MBL’s goal is to provide reliable, trustworthy benchmark data, in a survey conducted with validity and integrity. We guarantee the confidentiality of your organization’s individual data. MBL Group is an experienced survey administer and has been providing professional compensation consulting services for 20 years to organizations across the Northwest, in industries including health care, social services, education, manufacturing, retail, and professional services.

MBL Group, LLC 1 of 1

Tab 2:

Input Form Instructions

2013 Nonprofit Survey Survey Input Instructions

DATES

Recommended First Step

The MOST IMPORTANT InstructionContinually SAVE your input form as you complete your survey.

Also Important

Additional Materials

Completing & Turning In Your Survey Input Form

Please be sure to go through the survey carefully and answer all of the questions that are applicable. When your survey is complete, email your input form (spreadsheet) to MBL at: [email protected]

Benefit & Practices Input

Mark with an "X" Type an X (upper or lower case) in the box next to your answer.

Check only one answer Select only one answer response for your X

Check all that apply Select as many answer responses as appropriate and mark with your X

Effective Date of Data: Participation Deadline: Early Participation Deadline:

The 2013 Nonprofit Survey Participant Input (spreadsheet) has been designed with side-by-side instructions and pop-up hints to aid you in completing the survey. Look for the orange and red text to help guide you in answering each of the survey questions.

Hyperlinks allow you to jump from one place in the survey questionnaire to another. You can always return to any point in the survey using your scroll bar or directional keys.

Survey Publication:

June 2013Save 10% on the purchase of your survey!

The input forms have been protected to maintain the consistency of the documents. Please do not change the column widths, add or delete columns or rows or otherwise alter the survey input document (spreadsheet). If you have a need to alter the spreadsheet, contact an MBL associate.

As a first step, we recommend you re-save your survey input document (spreadsheet) with a new name such as "My Org Name 2013 Nonprofit Survey Input Form."

You can complete the survey in any order, starting and returning to the survey at any time. You can click on the tabs at the bottom of the spreadsheet or the hyperlinks at the top of each sheet to move from section to section.

April 12, 2013March 1, 2013 March 29, 2013

You can review and or print a complete copy of the survey to assist you as well as the full set of job descriptions at our 2013 Nonprofit Survey Participant blog page. The excel Survey Input Form is also here, in case you need a fresh form. You can also post comments on the blog posts and we'll be sure to follow up with you!http://www.mblgroup.com/2013-nonprofit-survey-participants/


2013 Nonprofit Survey Survey Input Instructions

Wage Data Input

Quick Tip:

DefinitionsEmployee Count #:

Job Title: Enter your organizations job title

Work Zip Code: Enter the work place zip code for the employee

Exempt / Non-exempt: Enter E if the position is Exempt or N if the position is non-exempt

Union / Non-union: Enter U if the position is represented by a union or N if the position is not represented

Full Time / Part Time: Enter F for full time, P for part time

Regularly Scheduled Hours per Week: Enter the regularly weekly scheduled hours for the individual (such as 18, 25, 32, etc.); 40 is the maximum

Hourly Rate of Pay as of March 1, 2013: Enter the hourly rate (annual salary divided by 2080) effective on March 1, 2013 for the employee

Variable Pay Eligibility (Y/N): Enter Y if the position is eligible for any bonus, profit share, gainshare or other variable pay; enter N if it is not

Bilingual Pay Eligibility (Y/N): Enter Y if the position is eligible for a bilingual premium, enter N if it is not

Actual Individual Variable Pay (Annual Total): Enter the total amount of variable pay paid to the employee in the last 12 months (March 2012 - February 2013)

Actual Individual Bilingual Premium (Hourly Rate): Enter the bilingual premium paid to the employee as a hourly rate

Annual Pay Structure Minimum: Enter the minimum of your organization's pay range for the position

Annual Pay Structure Midpoint: Enter the midpoint of your organization's pay range for the position

Annual Pay Structure Maximum: Enter the maximum of your organization's pay range for the position

Comments: Enter any comments you have that made be needed for the survey

Dianne Burt-Green, CCP, SPHR Pam Wasson, SPHR Danielle Luckenbach Submit Your Completed Survey Workbook to:Principal & Managing Owner Senior Associate Office Administrator [email protected]@mblgroup.com [email protected] [email protected] Surveys are due by March 29, 2013p: 503.850.4972 ext. 13 p: 503.850.4972 ext. 14 p: 503.850.4972 ext. 10

If you have questions or need assistance, please contact us at the MBL Group:

The 2013 Nonprofit Survey collects wage data on an individual employee basis. To enter your data, list each of your employees matched to a survey job. For example, if you have six (6) employees who match to the Program Assistant position, you will list each employee in a row in the Wage Data form, each matched to job 89, Program Assistant.

This will automatically appear as you list jobs. This is here in case we (MBL) need to follow up to answer any questions.

If you have an HRIS or a current spreadsheet list of your employees, you can cut and paste the appropriate fields from your list into the wage data input sheet.

Your participation greatly contributes to the overall integrity of the survey; providing you, and organizations like yours, with timely, valuable pay & benefits data.

THANK YOU!


Tab 3:

Organizational Information

2013 Nonprofit Survey Survey InputOrg Information

Email of the individual completing the survey:

Organization Budget & Headcount InformationAnnual Operating Budget Annual Operating Budget: Found on your 990 form; the operating budget for the year.

Full Time Equivalent Headcount FTE Headcount: Total number of full time equivalent employees. Note 1 full time employee is 1 FTE; 2 half-time employees equals 1 FTE.

Organization Business Focus Mark your answer with an" X"

Select the type of/focus of your organization's activities and services: Check only one answer

Age Groups Mark your answer with an" X"

Organizational Diversity

Community Advocacy (Community Advocacy; Lobbyists; Legal Services; Civic Engagement; Volunteerism)

Other / None of the above

Health (Healthcare Advocacy; Hospitals; Medical Clinics; Public Health Programs; Residential Care; Skilled Nursing; Healthcare Services; Alcohol/Chemical Dependency Rehabilitation)

Housing/Community Development (Housing/Community Development Advocacy; Community Development Agencies/Corporations (CDC); Administration of Housing Programs; Housing Assistance Agencies; Neighborhood Development; Shelters)

Social Services (Advocacy; Children, Youth or Family Services; Mental Health Services; Services for People with Disabilities; Food Distribution Programs; Recreation and Sports Programs; Programs for Persons in Need; Community Action Services; Victim Advocacy)

Workforce (Job Training and Retraining, Workforce Re-entry; Job Training and Vocational Rehabilitation; Workforce Education; Career Placement; Advocacy)

Arts & Culture (Arts & Culture Advocacy; Cultural, Historical or Arts Activities; Cultural and Arts Development Programs; Humanities; Museums and Art Galleries; Theater and Performing Arts)

Education (Education Advocacy; Education Programs; Education Support Services; Schools and Educational Services; Child Development Services; Disaster Preparedness; Public Awareness Programs and Services; Educational Broadcasting)

Environmental/Conservation (Environmental Advocacy Organizations; Environmental, Conservation or Wildlife Organizations; Energy-efficient focus and Services; Land Use Planning and Programs)

Zip:

Phone:

Headquarters Location if different from above address (City, State)

Information on Person to Receive the free Executive Summary Report if different than person listed above

Animal Related (Animal Advocacy; Veterinary Services; Zoo; Other Animal Related Services)

Organization Contact Information

Name of Individual to RECEIVE final results:

Title of Individual to RECEIVE final results:

Participating Organization:

Name of Individual Completing this Survey:

Title of Individual Completing this Survey:

Street Address:

City:

State:

Email of Individual to RECEIVE final results:


2013 Nonprofit Survey Survey InputOrg Information

Does your organization track the age of employees in your workforce? If no, please skip to "Tenure"

Yes

No

What percentage of your workforce fall into the following age categories?

0% What percentage of your workforce are <30 years old

0% What percentage of your workforce is >30 - <40 years old

0% What percentage of your workforce is >40 - <50 years old

0% What percentage of your workforce is >50 years old

0% total should equal 100%

Average TenureWhat percentage of your workforce fall into the following tenure categories?

0%

0%

0%

0%

0%

0%


Ethnicity Mark your answer with an" X"Does your organization track the ethnicity of employees in your workforce? If no, please skip to Gender

Yes

No

What percentage of your workforce that fall into the following ethnic categories?

0% Hispanic or Latino - A person of Cuban, Mexican, Puerto Rican, South or Central American, or Spanish culture or origin regardless of race.

0% White (Not Hispanic or Latino) - A person having origins in any of the original peoples of Europe, the Middle East, or North Africa.

0% Black or African American (Not Hispanic or Latino) - A person having origins in any of the black racial groups of Africa.

0% Native Hawaiian or Other Pacific Islander (Not Hispanic or Latino) - A person having origins in any of the peoples of Hawaii, Guam, Samoa, or other Pacific Islands.

0% Asian (Not Hispanic or Latino) - A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian Subcontinent.

0% American Indian or Alaska Native (Not Hispanic or Latino) – A person having origins in any of the original peoples of North and South America and who maintain tribal affiliation or community attachment.

0% Two or More Races (Not Hispanic or Latino) – All persons who identify with more than one of the above five races.


Gender Mark your answer with an" X"Does your organization track the gender of employees in your workforce?

Yes

No

What percent of your workforce that fall into the following gender categories?

0% What percentage of your workforce are Male

0% What percentage of your workforce are Female

0% What percentage of your workforce are Other


15 - 19.9 years of service

20+ years of service






Tab 4:

Payroll / Pay Practices

2013 Nonprofit Survey Survey Input Payroll

1.0 How often are employees paid? Mark your answer with an" X"1.1 Weekly Check only one answer1.2 Semi‐monthly (twice per month)1.3 Biweekly (every two weeks)1.4 Monthly

2.0 How often are pay increases given? Mark your answer with an" X"2.1 No set interval Check only one answer2.2 Semi‐annually2.3 Employee anniversary2.4 At start of fiscal year2.5 Common focal date (other than the start of the fiscal year)2.6 Not given If not given, skip ahead

3.0 When are new employees eligible for pay increases? Mark your answer with an" X"3.1 Less than 30 days Check only one answer3.2 31 ‐ 60 days3.3 61 ‐ 90 days3.4 91 ‐ 180 days3.5 Over 180 days3.6 No set policy3.7 Varies

4.0 What process does your organization use for granting pay increases? Mark your answer with an" X"4.1 Merit Schedule Check only one answer4.2 COLA increases4.3 Supervisor discretion4.4 Discretionary across‐the‐board increases4.5 Automatic Progression / Step system4.6 No set policy

5.0 What method does your organization use for granting pay increases? Mark your answer with an" X"5.1 Flat or fixed dollar amount for everyone (percentage or dollars) Check only one answer5.2 Variable based on merit or performance (percentage or dollars)5.3 Combination of both flat and variable amounts (percentage or dollars)

6.0 Does your organization have established pay ranges? Mark your answer with an" X"6.1 Yes Check only one answer6.2 No

7.0 Does your organization have an established bonus program? Mark your answer with an" X"7.1 Yes Check only one answer7.2 No If no, skip ahead


2013 Nonprofit Survey Survey Input Payroll

8.0 What is the bonus program based on? Mark your answer with an" X"8.1 Annual Work Plan Check all that apply8.2 Operating Goals8.3 Individual Performance8.4 Supervisor/Management discretion

9.0 When are bonuses given? Mark your answer with an" X"9.1 Annually Check only one answer9.2 Quarterly9.3 Semi‐Annually9.4 Goal / Project Completion9.5 Supervisor Discretion9.6 Varies; no set schedule


Tab 5:

Health Insurance

2013 Nonprofit Survey Survey Input Health

10.0 Does your organization offer any group health insurance plans (medical, dental, and/or vision) to employees?10.1 Yes If yes, skip ahead Mark your answer with an" X"10.2 No Check only one answer

11.0 If no, what is the main reason your organization does not offer group health insurance benefits? Mark your answer with an" X"11.1 Too expensive Check only one answer11.2 Too complicated11.3 Too cumbersome to administer11.4 Our organization is too small for the cost benefit of offering insurance11.5 Our competitors do not offer it11.6 Do not know enough about group insurance to offer it11.7 Other If no, skip to the next section

12.0 Mark your answer with an" X"12.1 Full-Time Employees only Check only one answer12.2 Both Full-Time and Part-Time Employees

13.0 Mark your answer with an" X"13.1 Immediately - first day of employment Check only one answer13.2 The first day of the month following date of hire13.3 The first day of the month following 30 days of employment13.4 The first day of the month following 60 days of employment13.5 The first day of the month following 90 days of employment13.6 The first day of the month following more than 120 days of employment

14.0 When do part-time employees become eligible for insurance plan coverage? Mark your answer with an" X"14.1 Immediately - first day of employment Check only one answer14.2 The first day of the month following date of hire14.3 The first day of the month following 30 days of employment14.4 The first day of the month following 60 days of employment14.5 The first day of the month following 90 days of employment14.6 The first day of the month following more than 120 days of employment

15.0 How many hours per week must an employee work to qualify for insurance plan eligibility? Enter the number of hours15.1 Hours per week

16.0 Does your organization offer health insurance coverage to domestic partners of employees? Mark your answer with an" X"16.1 Yes Check only one answer16.2 No If no, skip ahead

17.0 Mark your answer with an" X"17.1 Same-sex domestic partners Check all that apply17.2 Opposite-sex domestic partners

Who is offered health insurance?

When do full-time employees become eligible for insurance plan

If yes, do you offer coverage to:



18.0 Has your organization taken any of the following measures to reduce costs in the last two years? Mark your answer with an" X"18.1 Implemented a High-Deductible Health Plan (HDHP) Check all that apply18.2 Implemented a Health Reimbursement Account (HRA) plans18.3 Increased deductibles (not in a HDHP)18.4 Increased co-pays and out-of-pocket expenses18.5 Implemented wellness program benefits through insurance providers18.6 Implemented wellness program benefits with vendors other than insurance providers18.7 Implemented physical health/risk assessments18.8 None of the above

19.0Mark your answer with an" X"

19.1 Discontinuation of employer group health insurance Check all that apply19.2 Decreasing scheduled part-time hours to be below 30 hours per week19.3 Limiting or eliminating part-time positions19.4 Changing the organizational definition of full-time to 30 hours a week for all benefits19.5 We don't know yet; don't know how Health Care Reform will impact us19.6 We are not planning any changes related to Health Care Reform

Medical Insurance20.0 Mark your answer with an" X"20.1 Yes If yes, skip ahead Check only one answer20.2 No

21.0 If no, what is the main reason your organization does not offer medical insurance? Mark your answer with an" X"21.1 Too expensive Check only one answer21.2 Too complicated21.3 Too cumbersome to administer for the cost/benefit21.4 Our competitors do not offer it21.5 The size of our organization is too small for the cost benefit of offering dental insurance21.6 Do not know enough about dental insurance to offer it21.7 Other If no, skip ahead

22.0 Mark your answer with an" X"22.1 Insured Check only one answer22.2 Self-insured22.3 Both insured and self-insured

Does your organization offer medical insurance to your employees?

Which best describes your organization's medical program?

As additional provisions of the Patient Protection and Affordable Care Act ("Health Care Reform") become effective January 1, 2014, is your organization considering any of the following:



23.0 Mark your answer with an" X"23.1 Traditional Indemnity / Fee-for-Service Check all that apply23.2 Preferred Provider Organization (PPO)23.3 Point-of-Service (POS) / Open-ended HMO23.4 Health Maintenance Organization (HMO)23.5 High Deductible Health Plan: Health Savings Account (HSA)23.6 Health Reimbursement Account (HRA)23.7 Other (please explain below)

24.0 What % of the total premium is paid by the organization for Employee Only medical coverage? Enter a percentage24.1

25.0 What % of premium for dependents is paid by the organization? (In addition to the Employee Only %) Enter a percentage25.1

26.0 What percent of eligible employees waive participation in medical insurance plans? Enter a percentage26.1

27.0 Is cash back offered to employees who have waived medical coverage? Mark your answer with an" X"27.1 Yes Check only one answer27.2 No If no, skip ahead

28.0 What % of the total insurance premium is provided as cash back on a per employee per month basis? Enter a percentage28.1

29.0 Does your organization offer a prescription drug plan? Mark your answer with an" X"29.1 Yes, as part of the medical plan Check only one answer29.2 Yes, as a separate plan29.3 No, we do not offer a Prescription Drug Plan

30.0 Does your organization offer a Flexible Spending Account (Section 125 Plan)? Mark your answer with an" X"30.1 Yes Check only one answer30.2 No If no, skip ahead

31.0 What types of accounts are included in the FSA plan? Mark your answer with an" X"31.1 Health insurance premiums (premium only account) Check all that apply31.2 Employee out-of-pocket medical, Rx, dental, and vision care31.3 Dependent care (e.g., childcare)

Dental Insurance32.0 Does your organization offer dental insurance to your employees? Mark your answer with an" X"32.1 Yes If yes, skip ahead Check only one answer32.2 No

Which type of health plan(s) do you offer?



33.0 If no, what is the main reason your organization does not offer dental insurance? Mark your answer with an" X"33.1 Too expensive Check only one answer33.2 Too complicated33.4 Too cumbersome to administer for the cost/benefit33.5 Our competitors do not offer it33.6 The size of our organization is too small for the cost benefit of offering dental insurance33.7 Do not know enough about dental insurance to offer it33.8 Other If no, skip ahead

34.0 Which best describes your organization's dental plan? Mark your answer with an" X"34.1 Insured Check only one answer34.2 Self-insured34.3 Both insured and self-insured

35.0 What % of the total premium is paid by the organization for Employee Only dental coverage? Enter a percentage35.1


Vision Insurance37.0 Does your organization offer vision insurance that covers exams, lenses, frames, contacts or glasses? Mark your answer with an" X"37.1 Yes, as a stand alone plan If yes, skip ahead Check only one answer37.2 No

38.0 If no, what is the main reason your organization does not offer vision insurance? Mark your answer with an" X"38.1 Too expensive Check only one answer38.2 Too complicated38.3 Too cumbersome to administer for the cost/benefit38.4 Our competitors do not offer it38.5 The size of our organization is too small for the cost benefit of offering vision insurance38.6 Do not know enough about vision insurance to offer it38.7 Other If no, skip ahead

39.0 Which best describes your organization's vision plan? Mark your answer with an" X"39.1 Insured Check only one answer39.2 Self-insured39.3 Both insured and self-insured

40.0 What % of the total premium is paid by the organization for Employee Only vision coverage? Enter a percentage40.1




44.0 Does your organization offer an Employee Assistance Program (EAP)? Mark your answer with an" X"44.1 Yes Check only one answer44.2 No If no, skip ahead

45.0 Are family members allowed to use the program?45.1 Yes45.2 No


Tab 6:

Welfare Benefits

2013 Nonprofit Survey Survey Input Welfare

Life Insurance46.0 Is a group life insurance plan offered to employees? Mark your answer with an" X"46.1 Yes If yes, skip ahead Check only one answer46.2 No

47.0 If no, what is the main reason your organization does not offer life insurance? Mark your answer with an" X"47.1 Too expensive Check only one answer47.2 Too complicated47.3 Too cumbersome to administer for the cost/benefit47.4 Our competitors do not offer it47.5 Do not know enough about life insurance to offer it47.6 Other If no, skip ahead

48.0 When do employees become eligible for life insurance coverage? Mark your answer with an" X"48.1 Immediately - first day of employment Check only one answer48.2 The first day of the month following employment48.3 The first day of the month following 30 days of employment48.4 The first day of the month following 60 days of employment48.5 The first day of the month following 90 days of employment48.6 The first day of the month following more than 120 days of employment

49.0 What percent of the life insurance premium is paid by the employer? Enter a percentage49.1

50.0 Can an employee purchase additional life insurance above the amount provided by your organization? Mark your answer with an" X"50.1 Yes Check only one answer50.2 No If no, skip ahead

51.0 How much additional life insurance can an employee purchase? Enter a dollar amount51.1

52.0 Is a group AD&D insurance plan offered to employees? Mark your answer with an" X"52.1 Yes If yes, skip ahead Check only one answer52.2 No

53.0 If no, what is the main reason your organization does not offer AD&D insurance? Mark your answer with an" X"53.1 Too expensive Check only one answer53.2 Too complicated53.3 Too cumbersome to administer for the cost/benefit53.4 Our competitors do not offer it53.5 Do not know enough about AD&D to offer it53.6 Other If no, skip ahead



54.0 Mark your answer with an" X"54.1 Immediately - first day of employment Check only one answer54.2 The first day of the month following employment54.3 The first day of the month following 30 days of employment54.4 The first day of the month following 60 days of employment54.5 The first day of the month following 90 days of employment54.6 The first day of the month following more than 120 days of employment

55.0 Enter a percentage55.1

56.0 Mark your answer with an" X"56.1 Yes Check only one answer56.2 No If no, skip ahead

57.057.1

Short Term Disability (STD)58.0 Is a group STD insurance plan offered to employees? Mark your answer with an" X"58.1 Yes If yes, skip ahead Check only one answer58.2 No

59.0 If no, what is the main reason your organization does not offer STD insurance? Mark your answer with an" X"59.1 Too expensive Check only one answer59.2 Too complicated59.3 Too cumbersome to administer for the cost/benefit59.4 Our competitors do not offer it59.5 Do not know enough about STD to offer it59.6 Other If no, skip ahead

60.0 When do employees become eligible for STD coverage? Mark your answer with an" X"60.1 Immediately - first day of employment Check only one answer60.2 The first day of the month following employment60.3 The first day of the month following 30 days of employment60.4 The first day of the month following 60 days of employment60.5 The first day of the month following 90 days of employment60.6 The first day of the month following more than 120 days of employment

61.0 Which best describes your organization's STD program? Mark your answer with an" X"61.1 Insured Check only one answer61.2 Self-insured61.3 Both insured and self-insured

When do employees become eligible for AD&D coverage?

What percent of the AD&D premium is paid by the employer?

Can an employee purchase additional AD&D insurance above the amount

How much additional AD&D insurance can an employee purchase?



62.0 What percent of the STD premium is paid by the employer?62.1 Enter a percentage

63.0 What is the elimination period required by your STD plan before an employee receives benefits?63.1 Elimination Period / Number of Days Enter the number of days

64.0 Is a group LTD insurance plan offered to employees? Mark your answer with an" X"64.1 Yes If yes, skip ahead Check only one answer64.2 No

65.0 If no, what is the main reason your organization does not offer LTD insurance? Mark your answer with an" X"65.1 Too expensive Check only one answer65.2 Too complicated65.3 Too cumbersome to administer for the cost/benefit65.4 Our competitors do not offer it65.5 Do not know enough about LTD to offer it65.6 Other If no, skip ahead

66.0 When do employees become eligible for LTD coverage? Mark your answer with an" X"66.1 Immediately - first day of employment Check only one answer66.2 The first day of the month following employment66.3 The first day of the month following 30 days of employment66.4 The first day of the month following 60 days of employment66.5 The first day of the month following 90 days of employment66.6 The first day of the month following more than 120 days of employment

67.0 Which best describes your organization's LTD program? Mark your answer with an" X"67.1 Insured Check only one answer67.2 Self-insured67.3 Both insured and self-insured

68.068.1 Enter a percentage

69.0 What is the elimination period required by your LTD plan before an employee receives benefits? Enter the number of days69.1 Elimination Period / Number of Days

Long Term Disability (LTD)

What percent of the LTD premium is paid by the employer?


Tab 7:

Retirement Benefits

2013 Nonprofit Survey Survey Input Retirement

70.0 Mark your answer with an" X"70.1 401(k) or 403(b) Answer 72-79 Check all that apply70.2 SEPP - Simplified Employee Pension Plan Answer 80-8170.3 Defined Benefit Pension Plan Answer 82-8670.4 Simple IRA Answer 87-8870.5 None70.6 Other If none or other, move to the next section

71.0 If none, what is the main reason your organization does not offer retirement benefits? Mark your answer with an" X"71.1 Too expensive Check only one answer71.2 Too complicated71.3 Too cumbersome to administer for the cost/benefit71.4 Our competitors do not offer it71.5 Do not know enough about retirement plans to offer it71.6 Other

401(k) or 403(b) - Defined Contribution Plans Mark your answer with an" X"72.0 When are employees eligible for the 401(k) or 403(b) plan? Check only one answer72.1 No wait - eligible upon hire72.2 First day of the month following the date of hire72.3 After one month of service72.4 After three months or 90 days of service72.5 After six months or 1000 hours of service72.6 After one year of service

73.0 Mark your answer with an" X"73.1 Yes If yes, skip ahead Check only one answer73.2 No

74.0 Mark your answer with an" X"74.1 Yes Skip match questions Check only one answer74.2 No

75.0 What is the maximum percentage of an employee's salary that the organization matches?75.1 Enter a percentage

76.0 What is the vesting schedule for the Employer Match? Mark your answer with an" X"76.1 100% immediately Check only one answer76.2 Graded: 100%, 2-6 years76.3 Cliff: 100% at three years76.4 Other

What type of retirement plans are offered?

Does your organization match employee's contributions?

If No, do you plan to implement a match in the future?



77.0 In addition to or in lieu of an employer match, is there a discretionary contribution? Mark your answer with an" X"77.1 Yes Check only one answer77.2 No

78.0 What is the maximum percentage of an employee's salary that the organization contributes as a discretionary contribution?78.1 Enter a percentage78.2 Mark X if you can not calculate a % for the discretionary contribution

79.0 What is the vesting schedule for the Discretionary Contribution? Mark your answer with an" X"79.1 100% immediately Check only one answer79.2 Graded: 100%, 2-6 years79.3 Cliff: 100% at three years79.4 Other

SEPP - Simplified Employee Pension Plan80.0 Mark your answer with an" X"80.1 No wait - eligible upon hire Check only one answer80.2 First day of the month following the date of hire80.3 After one month of service80.4 After three months or 90 days of service80.5 After six months or 1000 hours of service80.6 After one year of service


Defined Benefit Pension Plan82.0 Mark your answer with an" X"82.1 Immediately - first day of employment Check only one answer82.2 The first day of the month following employment82.3 The first day of the month following 30 days of employment82.4 Between 30 and 90 days of employment82.5 After 1 year of employment82.6 Between 2-5 years of employment82.7 After 5 years of employment

83.0 What percentage does the organization contribute to the defined benefit pension plan?83.1 Enter a percentage

84.0 What percentage do employees contribute to the defined benefit pension plan?84.1 Enter a percentage

When are employees eligible for the SEPP plan?

When are employees eligible for the defined benefit pension plan?



85.085.1 100% immediately Mark your answer with an" X"85.2 Graded: 100% by five years Check only one answer85.3 Graded: 100% by seven years85.4 Cliff: 100% at three years85.5 Cliff: 100% at five years85.6 Other

86.086.1

Simple IRA87.0 Mark your answer with an" X"87.1 No wait - eligible upon hire Check only one answer87.2 First day of the month following the date of hire87.3 After one month of service87.4 After three months or 90 days of service87.5 After six months or 1000 hours of service87.6 After one year of service


What is the vesting schedule for the defined benefit pension plan?

When are employees eligible for the SEPP plan?

At what age is an employee eligible to receive full pension benefits?


Tab 8:

Time Off Benefits

2013 Nonprofit Survey Survey InputTime Off

89.0 What type of time off benefits does your organization offer? Mark your answer with an" X"89.1 Paid Holidays Check all that apply89.2 Paid Vacation89.3 Paid Sick Time89.4 Extended Illness Bank89.5 PTO #1 (Sick and Vacation Only) 89.6 PTO #2 (Sick, Vacation & Holidays)89.7 Sabbatical 89.8 None of the above If none, skip to the next section

90.0 How are the time off benefits awarded to employees? Mark your answer with an" X"90.1 Lump sum at the beginning of the year Check only one answer90.2 Per pay period90.3 Monthly90.4 Quarterly90.5 Dependent actual hours worked90.6 Other

91.0 What time off benefits does your organization cash out at termination of employment? Mark your answer with an" X"91.1 Vacation Check all that apply91.2 Sick Time91.3 Extended Illness Bank91.4 PTO #1 (Sick and Vacation Only) 91 5 PTO #2 (Sick Vacation & Holidays)


91.5 PTO #2 (Sick, Vacation & Holidays)91.6 None

Holidays If no Holidays, skip ahead92.092.1 Enter the number of days

How many paid holidays does your organization offer per year?



93.0 Mark your answer with an" X"93.1 New Year's Eve - Full day Check all that apply93.2 New Year's Eve - Half day 93.3 New Year's Day93.4 Martin Luther King's Birthday93.5 President's Day 93.6 Good Friday93.7 Memorial Day93.8 Independence Day (4th of July) 93.9 Labor Day 94.0 Veteran's Day 94.1 Columbus Day94.2 Thanksgiving Day94.3 Day after Thanksgiving94.4 Christmas Eve - Full day94.5 Christmas Eve - Half day94.6 Christmas Day94.7 Employee's Birthday94.8 Floating Day - 1 day allowed94.9 Floating Day - 2 days allowed95.0 Floating Day - 3 days allowed95.1 Other

96 0 Mark your answer with an" X"

Which holidays does your organization observe per year?

If l k h lid h th t d?


96.0 Mark your answer with an" X"96.1 1x pay Check only one answer96.2 1½ x pay96.3 2x pay96.4 3x pay96.5 4x pay96.6 Employee receives an alternative day off in exchange for organization holiday96.7 Not applicable - our employees do not work on holidays

Vacation If no Vacation, skip ahead97.0 When do full-time employees become eligible to use vacation benefits? (Check only one option) Mark your answer with an" X"97.1 Immediately - first day of employment Check only one answer97.2 The first day of the month following employment97.3 The first day of the month following 30 days of employment97.4 The first day of the month following 60 days of employment97.5 The first day of the month following 90 days of employment97.6 The first day of the month following more than 120 days of employment

If employees work on a holiday, how are they compensated?



98.0 When do part-time employees become eligible to use vacation benefits? (Check only one option) Mark your answer with an" X"98.1 Immediately - first day of employment Check only one answer98.2 The first day of the month following employment98.3 The first day of the month following 30 days of employment98.4 The first day of the month following 60 days of employment98.5 The first day of the month following 90 days of employment98.6 The first day of the month following more than 120 days of employment

99.0 What is the maximum amount of vacation that an employee is able to accrue? Mark your answer with an" X"99.1 Unlimited / No Maximum Check only one answer99.2 Maximum # of Hours

100.0 How many vacation days per year are earned after the following years of service? Enter DAYS per year100.1 Less than 1 year of service100.2 1 year of service100.3 2 years of service100.4 3 years of service100.5 4 years of service100.6 5 years of service100.7 6 years of service100.8 7 years of service100.9 8 years of service101.0 9 years of service101 1 10 years of service


101.1 10 years of service101.2 11 years of service101.3 12 years of service101.4 13 years of service101.5 14 years of service101.6 15 years of service101.7 20+ years of service

Sick Time If no Sick Time, skip ahead102.0 How much paid sick time are employees awarded per month? Mark your answer with an" X"102.1 ½ day Check only one answer102.2 1 day102.3 1½ days102.4 More than 1½ days



103.0 What is the minimum amount of service required to earn paid sick time? Mark your answer with an" X"103.1 None - First day of employment Check only one answer103.2 30 days 103.3 60 days103.4 90 days103.5 More than 90 days

104.0 What is the maximum amount of paid sick time that an employee is able to accrue?104.1 Unlimited / No Maximum Check only one answer104.2 Maximum # of Hours

105.0 Mark your answer with an" X"105.1 Employee illness / injury Check all that apply105.2 Doctor / Dental appointment105.3 Death in the family 105.4 Ill family member, child, spouse, or domestic partner105.5 Personal business 105.6 Other

Extended Illness Bank If no Extended Illness Bank, skip ahead106.0 Mark your answer with an" X"106.1 By years of service Check only one answer106.2 Flat amount per employee106 3 Traded from other time off plan

What is sick time used for?

How is the extended illness bank accrued?


106.3 Traded from other time off plan 106.4 Time purchased by employee106.5 Per pay period106.6 Other

107.0 What is the minimum amount of service required to use time from the extended illness bank? Mark your answer with an" X"107.1 None - First day of employment Check only one answer107.2 30 days 107.3 60 days107.4 90 days107.5 More than 90 days

108.0 What is the maximum amount of extended illness bank that an employee is able to accrue?108.1 Unlimited / No Maximum Check only one answer108.2 Maximum # of Hours



PTO Bank Choice #1 - Sick and Vacation ONLY If no PTO #1, skip ahead109.0 Mark your answer with an" X"109.1 Immediately - first day of employment Check only one answer109.2 The first day of the month following employment109.3 The first day of the month following 30 days of employment109.4 The first day of the month following 60 days of employment109.5 The first day of the month following 90 days of employment109.6 The first day of the month following more than 120 days of employment

110.0 When do part-time employees become eligible to use PTO #1? Mark your answer with an" X"110.1 Immediately - first day of employment Check only one answer110.2 The first day of the month following employment110.3 The first day of the month following 30 days of employment110.4 The first day of the month following 60 days of employment110.5 The first day of the month following 90 days of employment110.6 The first day of the month following more than 120 days of employment

111.0 How often is PTO #1 awarded to employees? Mark your answer with an" X"111.1 Lump sum at the beginning of the year Check only one answer111.2 Per pay period111.3 Monthly111.4 Quarterly111.5 Dependent actual hours worked111 6 Other

When do full-time employees become eligible to use PTO #1?


111.6 Other

112.0 What is the maximum amount of PTO #1 that an employee is able to accrue? 112.1 Unlimited / No Maximum Check only one answer112.2 Maximum # of Hours



113.0 How many days per year of PTO #1 are earned after the following years of service?113.1 Less than 1 year of service Enter DAYS per year113.2 1 year of service113.3 2 years of service113.4 3 years of service113.5 4 years of service113.6 5 years of service113.7 6 years of service113.8 7 years of service113.9 8 years of service114.0 9 years of service114.1 10 years of service114.2 11 years of service114.3 12 years of service114.4 13 years of service114.5 14 years of service114.6 15 years of service114.6 20+ years of service

PTO Bank Choice #2 - Sick, Vacation + Holidays If no PTO #2, skip ahead115.0 When do full-time employees become eligible to use PTO #2? Mark your answer with an" X"115.1 Immediately - first day of employment Check only one answer115.2 The first day of the month following employment115 3 The first day of the month following 30 days of employment


115.3 The first day of the month following 30 days of employment115.4 The first day of the month following 60 days of employment115.5 The first day of the month following 90 days of employment115.6 The first day of the month following more than 120 days of employment

116.0 When do part-time employees become eligible to use PTO #2? Mark your answer with an" X"116.1 Immediately - first day of employment Check only one answer116.2 The first day of the month following employment116.3 The first day of the month following 30 days of employment116.4 The first day of the month following 60 days of employment116.5 The first day of the month following 90 days of employment116.6 The first day of the month following more than 120 days of employment

117.0 What is the maximum amount of PTO #2 that an employee is able to accrue? 117.1 Unlimited / No Maximum Check only one answer117.2 Maximum # of HOURS



118.0 How many days per year of PTO #2 are earned after the following years of service?118.1 Less than 1 year of service Enter DAYS per year118.2 1 year of service118.3 2 years of service118.4 3 years of service118.5 4 years of service118.6 5 years of service118.7 6 years of service118.8 7 years of service118.9 8 years of service119.0 9 years of service119.1 10 years of service119.2 11 years of service119.3 12 years of service119.4 13 years of service119.5 14 years of service119.6 15 years of service119.7 20+ years of service

Sabbatical Leave120.0 How many years of service is required before an employee can take a sabbatical leave?1201.0 Enter the number of years

121 0 H th i th bb ti l l ?


121.0121.1 Enter the number of months

122.0 Is the sabbatical paid? Mark your answer with an" X"122.1 Yes Check only one answer122.2 No

How many months is the sabbatical leave?


Tab 9:

Training & Development and Additional Practices

2013 Nonprofit Survey Survey Input Training & Additional

123.0 Mark your answer with an" X"123.1 Tuition reimbursement for degreed program Check all that apply123.2 Tuition reimbursement for non-degreed program123.3 Training, development, education related to the job123.4 Training, development, education NOT related to the job123.5 Professional Licenses / Certifications programs123.6 None If none, skip ahead

124.0 What does your organization budget / spend for training and development? Mark your answer with an" X"124.1 Annual $ per person budgeted Check only one answer

125.0 What % of employees participate in training and development programs? Enter a percentage125.1

* End of Training & Development Information * * End of Training & Development Information *

126.0 What other additional benefits does your organization offer? Mark your answer with an" X"126.1 Parking / Transportation Subsidy Check all that apply126.2 Scholarships126.3 529 College Savings Plan126.4 Company match to charitable contributions 126.5 Company provided mobile phone / mobile device126.6 Reimbursement of employee owned mobile phone / mobile device126.7 Pet-friendly work place126.8 On-Site Child Care126.9 Options to Telecommute-to-work (Work-from-home)127.0 Options to work Flexible Schedule or Compressed Schedule during the week

128.0 Do you provide Paid Bereavement Leave?128.1 Yes128.2 No

129.0 How many paid Bereavement days are provided per occurrence?129.1

130.0 Do you provide Paid Jury Duty Leave?130.1 Yes130.2 No

What training and development programs are offered?


2013 Nonprofit Survey Survey Input Training & Additional

131.0 If yes, how is the Paid Jury Duty structured?131.1 Full wages for the entire duration of service (with or without the jury pay stipend)131.2 Full wages for a limited number of days of service (with or without the jury pay stipend)131.3 Partial wages for the entire duration of service (with or without the jury pay stipend)131.4 Partial wages for a limited number of days of service (with or without the jury pay stipend)

132.0 If you limit the number of Paid Jury Duty days, how many paid days are provided per occurrence?132.1

133.0 Do you provide Paid Time Off for Volunteer Service (volunteering outside of your organization)?133.1 Yes133.2 No

134.0 How many paid Volunteer days are provided per year?134.1


Tab 10:

Wage Data

2013 Nonprofit Survey Survey Input Wage Data

MBL Group, LLC Page 1 of 1

Wage Data Columns

Wage data is collected for each employee in your organization in a position which is matched in the Nonprofit Survey. For example, if you have6 employees who match to the Office Administrator position, you will list the wage data for each employee, i.e., listing 6 rows of data, one for each employee.

EFFECTIVE DATE OF DATA: MARCH 1, 2013

• Employee Line #: This should automatically populate and is used only as a reference for MBL.

• Job Title: Enter your organizational job title

• MBL Survey Job Match #: Enter the number, 1-111, that matches to the survey description you are matching to your job

• MBL Job Title: This should automatically populate based on the job match # you entered

• Work Location Zip Code: Enter the zip code of the location the employee works at (this data will be used to create geographical data cuts in the survey reports)

• Exempt / Non-exempt: Enter E if the employee is exempt or N if the employee is non-exempt

• Union Status: Enter U if the employee is represented by a union, enter N if the employee is not part of a union

• Full Time Part Time: Enter F if the employee is designated as full-time by your organization or P if the employee is part-time

• Regularly Scheduled Hours Per Week: Enter the number from 0-40 of the weekly scheduled hours for the employee

• Hourly Rate of Pay as of March 1, 2013: Enter the hourly rate of pay1 for the employee effective March 1, 2013

• Variable Pay Eligibility: Enter Y if the employee/position is eligible for any kind of a bonus or variable pay plan or N if the employee is not

• Bilingual Pay Eligibility: Enter Y if the employee/position is eligible for additional pay for bilingual skills or N if the employee is not

• Actual Individual Variable Pay (Annual Total): Enter the total amount paid in bonuses or other types of variable pay the last 12 months (March 12 – March 13) received by the employee

• Actual Individual Bilingual Premium (Hourly Rate): Enter the additional amount the employee/position receives per hour for bilingual skills

• Annual Pay Structure Minimum: If the organization has a wage/base pay structure, enter the annual minimum for the position

• Annual Pay Structure Midpoint: If the organization has a wage/base pay structure, enter the annual midpoint for the position

• Annual Pay Structure Maximum: If the organization has a wage/base pay structure, enter the annual maximum for the position

• Comments: Enter any comments as needed 1 The hourly rate of pay can be calculated from the annual salary by dividing the annual salary by 2080

Tab 11:

Job Descriptions (downloadable in a separate document)

Tab 12:

Comments

2013 Nonprofit Survey Survey Input Comments

MBL Group, LLC Page 1 of 1

Comments This tab is provided for you to make comments related to your survey input that you think will be useful for us, the MBL team, to read as we go through your survey and tabulate results. Of course, please contact us, the MBL team, at any time during the input process if you have questions.

Thank You for Your Participation! We truly appreciate the time and attention taken in completing your survey input. Your participation is what makes the survey a strong, reliable benchmarking source for Oregon and SW Washington nonprofit employers. When your survey input excel form is complete, send it to: [email protected]

• Participation Begins: March 1, 2013

• Early Participation Deadline: March 29, 2013 (Save 10%!)

• Participation Closes: April 12, 2013

• Survey Publication: June 2013

MBL Team Dianne Burt-Green, CCP, SPHR Principal & Managing Owner [email protected] 503.850.4972 ext. 13

Pam Wasson, SPHR Senior Associate [email protected] 503.850.4972 ext. 14

Danielle Luckenbach Office Administrator [email protected] 503.850.4972 ext. 10

2013 Nonprofit Salary & Benefits Survey for Oregon & … are excited to bring you the 2013 Nonprofit...

Documents

Transcript of 2013 Nonprofit Salary & Benefits Survey for Oregon & … are excited to bring you the 2013 Nonprofit...