2013 FRC Autodesk Oregon Regional -- All you need to know webinar

www.oregonfirst.org 1

February 27

Welcome to OR FRC Tournament

Deb Mumm-Hill Brenda Troisi Jason Marr - Boeing

FIRST Director Volunteer Coord FRC Planning Committee Chairman

2 www.oregonfirst.org

Welcome to OR FRC Tournament

Bob Goetz David Porter

Website Mgr. Volunteer Coordinator


This presentation is going to move very quickly!

Your microphone is muted by default.

Feel free to ask questions by typing them in the question box, as we want to honor the 45

minute time frame.

We will attempt to summarize and answer similar questions in mass.

These slides will be posted on www.oregonfirst.org


Logistics of GotoWebinar

http://www.oregonfirst.org/

Overview of Briefing

• Schedule overview

• General Logistics: Parking/Busses/Food

• Wednesday night /Thursday morning Load-In

• Thursday specifics

• Friday & Saturday High-Level Schedules

• Contact info


Event Schedule Overview

Date Activity

Wednesday 5:30 – 8 pm

Robot and pit supply load in

Thursday Team Arrival, Inspections & Practice

Friday Qualification Matches

Saturday AM Qualification Matches

Saturday PM Final Rounds / Team Departures

Agenda on www.oregonfirst.org


Logistics: Arriving by Mass Transit


Logistics: Food • Concessions during pit hours

– Subway cart: sandwiches, chips, and beverages.

– Espresso cart : pastries, popcorn, snacks, hot dogs, and ice cream.

• Bring Water or water bottles for your team – Dehydration is a concern!

• Box Lunches order online at $7.95 each with vegetarian options – order by Feb 27 at 2:00 p.m.

• http://www.usfirst.org/uploadedfiles/robotics_programs/frc/events/2011/2011_OR_Lunch.pdf

• No outside food in the coliseum • Teams can tailgate in the parking ramps if they do not

order concessions or boxed lunches • Please clean up after yourself


http://www.usfirst.org/uploadedfiles/robotics_programs/frc/events/2011/2011_OR_Lunch.pdf

http://www.usfirst.org/uploadedfiles/robotics_programs/frc/events/2011/2011_OR_Lunch.pdf

Load-In – Wednesday 5:30-8pm

• Assigned 30 minute time slots (from [email protected] ) If late please notify Phil Hays at 360-601-3274

• Pack for quick load/unload - large bins not loose items, wheels a +

• Pit materials larger than a briefcase/backpack should be delivered in this window – one 30 minute slot from start to finish

• Driver plus 3-5 add’l people to unload/haul your material

– NOTE: Driver CANNOT leave the vehicle

• Safety glasses NOT required for load in – Don’t leave safety glasses in pit - you need them to re-enter Thurs

• Caution: Bagged bots make great sails in the back of a pick up. A flapping bag could also beat delicate parts. Not to mention shredding the bag which will then be a problem at check-in.


mailto:[email protected]

Logistics: Parking


Benton Lot – free for queuing during load in/out $10 – 20/day Thurs, Fri, Sat

Load In Parking

• Enter Benton Parking Lot E side, Queue at South exit this lot is small so please arrive <10 mins before your slot

• Park as directed by FRC volunteers

• Cross Winning St to N Stage lot when directed

• Vans and pick ups will back into slot. Trailer drivers will drive through forward only

• Off load and move materials to perimeter of lot; do not cross the traffic line (and no unloading in Benton lot)

• Driver immediately relocates to Benton Lot where they remain with their vehicle while students unload

• NEVER LEAVE VEHICLE UNATTENDED

• Equipment is trundled down the ramp and into venue


The Flow

Loading Zone

Memorial Coliseum

To pits

PLEASE WATCH FOR OTHERS MOVING

THROUGH THE LOT

Route to the Pits


Park

ing N

. Sta

ge L

ot

Load In Questions

• What if my robot arrives in a crate? You’ll uncrate your robot on Wed night and take it in its bag to the Robot check-in queue

• Is there a forklift available onsite? We do NOT have a forklift or dollies for your use

• Do I need to bring a crate? No, if you are advancing, you take the robot home and send it from there by the following Tuesday.

• Where can I leave a trailer? Benton Lot – $10 – 20/day estimate


Load OUT – Saturday • Rebag robot and complete the paperwork

and deliver to Load out Desk by Autodesk Lounge. – Get load out ticket: no ticket, no load out

• Move all your packed gear to the specified holding area near pit exterior door

• Driver proceeds to N Stage Lot (will be denied entrance until gear and load out ticket are ready)

• THEN trundle your gear up to the parking lot ASAP – please ensure that adequate personnel are available to haul gear when vehicle arrives!


Safety Glasses •Teams bring your safety glasses!

–Including for your guests

–No dark lenses -- must be able to see eyeballs

•Safety glasses worn in the Pits at all times

•Glasses at Entrance are for VIPs and Visitors only

•Each team to provide 2 students/1 adult for 1 hour shifts to clean visitors glasses.


Schedule Overview: aka (Final Robot Build Day)

7:45 am Load in for teams who drive in Thursday morning

8:30 am Pits and Machine Shop Open

8:30 – noon Registration and Inspection

10:00 am Safety Captain’s Meeting

10:00 – 5:00 Practice Rounds (break for 1 hour lunch at noon)

12:00 – 1:00 Lunch box lunches – preorder by Feb 27

2:00 pm TBD Drivers’ meeting – arena floor

2:00 pm Student Tour Guide Meeting – Fountain Room

3:00 pm National Anthem Try-outs Command Central Office

4:00 pm Lead Mentor meeting– Fountain Room

8:00 pm Pits and Machine Shop Close

SHARP 20 www.oregonfirst.org

Pits Open: 8:30 AM

21

You MUST have safety glasses on your face over your eyes!

www.oregonfirst.org

• Nothing larger than a back pack to be carried down the entrance stairs. All other items need to come in via the load in process.

• No running.

• Be careful when moving robots.

• No frisbees throwing outside the practice field or in the arena bowl.

Overview:

• The team’s main or alternate contact check-in at Pit Administration, sign the registration list, provide a cell phone number, hotel info and claim the team specific registration envelope including all important team/event documents and items.

• Safety Glasses: Each mentor registering must present at least four (4) pairs of safety glasses at Registration. The contact’s signature signifies that he/she understands the rules of when/where to wear safety glasses.

• Sign the Participation Pin collection form.


Registration: 8:30 am - noon

Registration Forms

• The following documents must be collected from each team at registration at ALL of the teams’ events:

– Printed Team Roster: from TIMS, with hand written additions and hard copy Consent forms as needed.

– Consent forms must be completed by EVERY

student and mentor not on roster from TIMS.


Inspection

• Inspectors are assigned to areas in the pit

– See an Inspector if you have any questions.

– The Inspector’s job -- get you “Competition Ready”!

• READY for inspection

– Sign-up for an inspection at the Inspection Desk

– No need to bring your robot when signing up

• The Weight / Size station is available

– Check Your BOT if you are unsure of its diet or size

• Robot Inspections will start some time after 9:00am

– Inspection time ~ 30 - 40 minutes


Wayne Matulich & Doug Edmonds Lead Robot Inspector

Inspection Process

• Inspection Checks will Include

– A Physical Inspection of your Robot at your pit

– A Size and Weigh-In at the inspection station

– BOM (bill of materials) • Completed BOM for the Inspector

• BOM Cost must not exceed $4000

• no single component > $400

• No KOP parts required on list this year

– Control system inspection at the WPA station

– Connection to the field controller

– Have several students ready to explain the systems (power, mechanical, pneumatics, electronics) and how your plan to play the game


Thursday – Inspection Details

• Goal: pass robot inspection by the end of the day!

• Common missed items to check prior to inspection — Stop Robot Rash: File all sharp plastic, metal edges, be skin friendly

— Main breaker, dump valve easy to see, easy access

— PD Board and all circuit breakers must be easily visible for inspection.

— Battery securely attached, cannot fall out when bot is hit or bot is hanging upside down or rolled over. (Note: Zip ties break)

— Battery terminal connections insulated with tape

— Radio lights easily seen, mount radio keeping top side of radio clear.

— Wire colors, correct gauges

— Team Number on Bumpers ≥ ½” width stroke, ≥ 4” high

— Bumper Height 5” and between 2” and 10” from floor.

— Bumpers mounted to solid wood backing along perimeter of solid frame

— Frame perimeter ≤ 112 inches


Inspection Reminders

• Be ready! Use the inspection sheet • pre-inspect during the build season, prior to bag and tag!

• Inspectors are there to help the students’ robot pass

• Identity several students for the inspection process. • Student with BOM ready , KOP parts not needed on BOM

• Students to Explain robot systems

• Sign-Up for inspection. No need to bring robot. • Be ready for several attempts to pass inspection

• Questions ask for help from the inspectors and/or other teams

• Finish Early – Be through with inspection by 3:00pm!


WPA Station

• All teams must use DAP-1522 Rev B. D-Link white radio. – Last Year’s Rev A. Will be rejected by the WPA Station

– Firmware 2.0x will work

• Follow the instructions provided at the WPA station. – Every robot will be assigned a unique security key.


D-LINK: DAP 1522 REV B

Difference:

No white

stripe on front

Connecting to the field: Final Step

• Teams MUST connect to field controller on Thursday .

• If you run a practice match during the day, the field computer will remember that as your last step of the inspection process.

• If you are unable to make a practice match, we are going to ask you to take your robot and control system out to the field for a quick 5 minute test to insure your system can connect to the field. Your robot will not be on the field, we will simply connect it to the field while sitting on your cart.

• Many simple issues are solved by doing this on Thursday that would otherwise cause you problems when it really counts!


Machine Shop Open: 8:30 AM – 8:00 PM

• We have a volunteer machine shop onsite to help you fabricate replacement parts.

• The shop has a small mill, lathe, and various other tools.

• ONLY AUTHORIZED MACHINE SHOP VOLUNTEERS MAY USE THESE TOOLS!

• We have excellent volunteer machinists. However, there are limits to what they can do for your team.

• We also have a TIG welder.

• The machine shop has request forms for your team

• In general, the machine shop

will NOT loan you tools.


Safety Captain Meeting – 10 AM – Autodesk Lounge

• Safety briefing for all Safety Captains –Autodesk Lounge Stage.

• Meet Lead Safety Advisor- Michelle Lee, UL

• Approximately 20 minute briefing.

• Cover expectations for each Safety Captain and their teams for the entire three days.


Practice Rounds: 10:00 AM – 4:30 PM

• Each team has 3 scheduled practice matches on arena floor

• You do NOT have to pass inspection to run a practice match.

• Priority will given to scheduled teams and/or to teams who have not been on the field at least once. Use Gracious Professionalism if you get bumped for a higher priority team.

• Some teams may not to be ready for their scheduled practice round. Teams who desire to use an unscheduled practice round check in with the lead Queue Manager to get on the list.


Autodesk Lounge

• Design Slam – competition & prizes

• Get a 3D rotating image of your robot

– You MUST complete robot inspection first

• 2013 Internship program announcement

Stop by the Lounge to check the schedule of events and sign up for activities

Note: all activities at the Autodesk Lounge are FREE


Autodesk Mentor Appreciation Lounge

• Autodesk LOVES mentors!

• This year we’re offering a quiet place

to take a break, plus get a quick

chair massage

• 4 Mentor Lounge tickets per team are

included in each team packet

• Sign up for a chair massage time slot on Thursday morning, or bring your ticket to the Mentor Lounge anytime to just take a quick break – you deserve it!


Drivers Meeting – 2:00 PM

• 2:00 PM Team drivers meet on the field

• Receive instructions on setting up on field

• Meet Field Supervisor Will Rottenkolber

• Receive instructions from Head Referee Roxie Hecker Will Rottenkolber


End of Thursday

• The pits close at 7:45 PM on Thursday.

• You MUST BE OUT OF THE BUILDING before 8PM.

• Coliseum closes at 8PM.


37

8:00 am Pits and Machine Shops open 8:10 – 8:30 VIP tours of Pits - 120 guests 8:15 am Driver’s Meeting – arena floor 8:35 am Mascot Parade- queue up at 8:30 8:45 am Opening Ceremonies with VIPs in

attendance- all people in seats 9:15- 6:00 Seeding Matches 12:00 – 1:00 Lunch 6:00 – 6:45 Everyone to Arena for Awards Ceremony 7:00 – 10:00 OMSI Team social Purchase team social tickets by March 1 at link below http://oregonfirst.ticketbud.com/team-social

www.oregonfirst.org

http://ticketbud.com/admin/events/team-social/dashboard



38

Team Social 7:00 – 10:00 p.m. After closing ceremonies on Friday

$22/ student prepurchase – includes exclusive OMSI admission, Mytbuster’s Explosives and Spaghetti Dinner

www.oregonfirst.org

Omnimax Shows

$5/ discounted rate

7:00 Adrenaline Rush

8:00 Hobbit (does not end

until 11:00 so very tight getting last

street car at 11:03)

Portland Street Car


Streetcar fare $1

each way and runs

every 20-22 min.

until 11:03 p.m.

Directions to OMSI from the Memorial Coliseum

via Streetcar

1. Walk 0.19 mile northwest from

Memorial Coliseum to N Weidler &

Ross

(Streetcar Stop #13607) 12 minutes

away

2. 5:21 Board Portland Streetcar CL Line

to OMSI

3. 5:41 Get off at SE Water/OMSI

(Streetcar Stop #13615)

4. Walk 0.2 mile north or OMSI 1945

Water Ave.

Streetcar fare $1 each way and

runs every 20-22 min.

http://www.portlandstreetcar.org/pdf/map_printable5.pdf




41

8:00 am Pits and Machine Shop open 8:25 am Mascot & Mentor Parade 8:30 am Opening Ceremonies 9:00 - 12:15 Seeding Matches 12:15 – 12:30 Alliance Selections 12:30 – 1:30 Lunch Load out For teams not in final rounds 1:30 – 4:30 Final Rounds 4:30 – 5:30 Everyone to Arena for Closing

ceremonies 6:30 pm Pits Close – everyone packed out

www.oregonfirst.org

Scouting Area – Seating Rules

• limited power outlets need to share

• no seat saving – NO Wi-Fi

Scouting Elec Power

Spirit Section

VIP Obstructed view – be warned

Playing Field

SEATING

Thanks for attending

These slides are on www.oregonfirst.org




2013 FRC Autodesk Oregon Regional -- All you need to know webinar

Education

Transcript of 2013 FRC Autodesk Oregon Regional -- All you need to know webinar