2013-2015 I NFORMATIONAL P ROGRAM R EPORT W EBINAR F OR C HAPTER V ICE P RESIDENTS OF P ROGRAM AND P...

Building A Healthy Legacy:Our Prescription for the Future

2013-2015 INFORMATIONAL PROGRAM REPORT WEBINAR

FOR CHAPTER VICE PRESIDENTS OF PROGRAM AND PROGRAM COORDINATORS

December 15 & 17, 2014

Delores Bolden Stamps, DirectorVicki Hill Brooks, Co-Director

• Introduction – National & Area Teams• Overview of facets• Review critical role of chapter vice president of

programs/program coordinator• Present the structure and process for 2013-

2015 program reports• The “Why, What and How”

PURPOSE OF WEBINAR

Services to YouthJoyce Lanier, DirectorTracie Payne, Co-Director

The ArtsRita Henderson , Director

National Trends and ServicesCheryl Jones, Director Sonya Simril, Co-Director

NATIONAL PROGRAMS TEAMInternational Trends and ServicesJoan Prince, DirectorDiane Duggin, Co-Director

Health and Human ServicesJocelyn Freeman Garrick, DirectorCaroline Yelding, Co-Director

AREA PROGRAMS TEAM

Eastern Area Michelle Spady76 Chapters

Southern Area Cori Cooper78 Chapters

Central Area Monica Allen68 Chapters

Western Area Shari Lamb58 Chapters

TOTAL CHAPTERS

280

OBJECTIVES OF WEBINARParticipants will be able to identify:

“Best Practices” for the VP of Programs/program coordinator in implementing and reporting chapter programs

What must be reported for the 2013-2015 biennium

The key elements of the ratings and awards process

OVERVIEW: SERVICES TO YOUTH“Integrated programming that prepares youth for the 21st century workforce”

• Closing the achievement gap K-16• National Initiatives:

− STEM, Mentoring, HBCU• National Programs:

− Education Linkage, Young Achievers Initiative• Signature Programs:

− Links to Success, Project LEAD

OVERVIEW: THE ARTS“Integrated programming in the performing, visual and literary arts”

• Signature Program:− Classics Through the Ages

• National Poster Art Competition

OVERVIEW: NATIONAL TRENDS AND SERVICES• Women’s Issues & Economic Empowerment• Legislative Issues & Public Affairs• AARP National Partnership – Links Academy• Ally Financial Wallet Wise Program• Trash Talking: It’s No Joke! – Anti-Bullying

− AT&T Social Media Awareness

OVERVIEW:INTERNATIONAL TRENDS AND SERVICES“Expanding The Links presence through integrated, transformational programming”

• Education Across the Miles Signature Program− Liberia – 4 adopted schools and 2 maternal waiting homes− Haiti – Women’s survival kits

• NGO Subcommittee− Model UN

• Integrated programming with Health and Human Services facet− Campaign to stop Ebola and promote infection control

OVERVIEW:HEALTH AND HUMAN SERVICES“Reducing Health Disparities”

• Cardiovascular Disease• Signature Programs: – HeartLinks to Heart Health, Linkages to Life

• National Initiatives:– Childhood Obesity, Oral Health, Black Women and Breast

Health

2013-2015 PROGRAM REPORTS

TIME PERIOD COVERED:May 1, 2013 through April 30, 2015

Due Sunday, February 1, 2015 by 11:59 p.m. EST


WHY?

• To document that The Links, Incorporated and The Links Foundation, Incorporated are fulfilling their constitutional and legal responsibilities as a 501(c)(4) and 501(c)(3) organizations respectively.

2013-2015 PROGRAM REPORTSWHY?

Constitution and Bylaws - Article 10. Section 5 Chapters shall be responsible for:• B. Implementing the National Programs• H. Any Chapter which fails to timely file a

program report as required by The Links, Incorporated shall be subject to disciplinary action…

2013-2015 PROGRAM REPORTS• To demonstrate that chapters are

assets in their communities• To assess our effectiveness in

programming• “…to serve my chapter and my

community to the best of my ability…and this I promise.”

ROLE OF CHAPTER VICE PRESIDENTS OF PROGRAM OR PROGRAM COORDINATORS• Focuses on the chapter’s #1 goal, transformational

programming• Directly relates to the #1 goal and its identification

of a target community• Ensures that program planning and

implementation support integrated (at least 3 facets) or umbrella programming (all 5 facets)

ROLE OF CHAPTER VICE PRESIDENTS OF PROGRAM OR PROGRAM COORDINATORS• Keeps the chapter’s branding goal in its line of

sight• Trains facet chairs on the Service Delivery Model

(SDM)• Engages all members in developing solid,

transformational programming using the SDM

PREPARATION FOR THE PROGRAM REPORT

Throughout the chapter year the Program VP/PC ensures that facet chairs:

Maintain all program documentation including:• photographs and publicity• awards, grants or special funding received• monthly schedules, activities and sign-in sheets• numbers of participants• program implementation information

PREPARATION FOR THE PROGRAM REPORT

• Meets with program facet chairs to review the current program report form

• Writes or collects first draft by January 10, 2015• Provides support to facet chairs as needed• Ensures that reports are filed on time• Keeps copies of the facet reports


• Program Period: May 1, 2013 – April 30, 2015

• Must submit at least one (1) report• May submit up to three (3) reports.

If three reports are submitted, one of the reports must be a signature program or national initiative.

QUESTIONS YOU WILL ANSWER

Questions are based on the Service Delivery Model• Title of Program • Type of Program: Facet, Integrated or Umbrella • Award Consideration• Problem or Situation Addressed• Mission and Vision • Description of the Program

PROGRAM INFORMATION

Designing and conducting programs that are community relevant and have a positive, long-term impact. The community is engaged in the design, implementation and delivery.

TRANSFORMATIONAL PROGRAMMING

• Includes at least three (3) facets• Reflects pooling of resources, e.g.:

− Joint planning− Shared participants− “One off” participants− Shared partners− Combined budget

INTEGRATED PROGRAMMING

PROBLEM / SITUATION / VISION / MISSION

• Identify the existing problem, need, or situation• Identify the target audience served• Identify the expected benefit

PROBLEM / SITUATION

The Vision• Your dream how things will look in the end• States very clearly and concisely, what you want to

accomplish

The Mission • Describes the overarching goal of the chapter and what

it does to achieve the vision

VISION / MISSION

GOALS / OBJECTIVES

GOALS / OBJECTIVES

• Goals should be SMART − Specific − Measurable− Attainable − Relevant− Time-bound

• Goals should align with the six national priorities.

DESCRIPTION OF PROGRAM

• Reflects a comprehensive approach to solving a problem or addressing a need

• Is a series of related activities, not a one time event or single activity

• Focuses on achieving a predetermined set of goals and objectives

• Communicates what your program is about• Forms a basis for evaluation

DESCRIPTION OF PROGRAM

MORE QUESTIONS YOU WILL ANSWER

• List Specific Activities (Outputs)• Target Group(s) Served• Methods Used to Determine Target Groups Served• Cost of Program• Operation and Sustainability• Marketing and Evaluation• Program Summary / Impact Statement• Chapter Participation

LIST SPECIFIC ACTIVITIES (OUTPUTS)

TARGET GROUP(S) SERVED

METHODS USED TO DETERMINE TARGET GROUPS SERVED

COST OF PROGRAM

OPERATION AND SUSTAINABILITY

MARKETING AND EVALUATION


Marketing• Visibility within your community • Ongoing partnerships• Local publications and other media• Relationships with elected and appointed officials• Websites, social media, and other electronic

communication


Evaluation involves asking key questions.• Were inputs made as planned?• Were activities conducted as planned?• Was the desired level of participation

achieved?• Did participants express or show satisfaction

with the program?

PROGRAM SUMMARY / IMPACT STATEMENT

Outcomes should be measurable• Did participants show an increased level of

knowledge, awareness, or motivation?• Were behaviors of the participants modified• Were policies changed?• To what extent did the program affect social,

economic, political, or environmental conditions?

PROGRAM SUMMARY / IMPACT STATEMENT

CHAPTER PARTICIPATION

CHAPTER DATA SHEET

• Must be completed or the report will not be accepted

• Data provided should be on all chapter programming activities from May 1, 2013 - April 30, 2015

CHAPTER DATA SHEETAsks for specifics on:

• Chapter Strategic Plan Program Goals• People Served• Financials• Scholarships Given• Programs & Initiatives• Donations & Partnerships• Friendship Month Activities• Contact Information for Chapter President, Chapter

Vice President and Program Coordinator

CHAPTER DATA SHEET

PROGRAM REPORT REVIEW AND SCORING PROCESS

EA SACA WA

• 20 questions (Maximum of 100 points)• Scores of 80 and above will be considered

for best practices and awards

QUESTIONSMichelle SpadyEastern Area Program [email protected]

Cori CooperSouthern Area Program [email protected]

Monica AllenCentral Area Program [email protected]

Shari LambWestern Area Program [email protected]

Delores Bolden StampsDirector, National [email protected]

Vicki Hill BrooksCo-Director, National [email protected]

mailto:[email protected]






2013-2015 I NFORMATIONAL P ROGRAM R EPORT W EBINAR F OR C HAPTER V ICE P RESIDENTS OF P ROGRAM AND P...

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